5a 2007 February Fest Evaluation
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax 952,227,1110
Building Inspections
Phone: 952.227.1180
Fax: 952,227.1190
Engineering
Phone 952,227.1160
Fax 952.227.1170
Finance
Phone 952,227.1140
Fax 952.227.1110
Park & Recreation
Phone 952,2271120
Fax 952.2271110
Recreation Center
2310 Coulter Boulevard
Phone 952,227.1400
Fax 952,227.1404
Planning &
Natural Resources
Phone: 952.227,1130
Fax: 952,227.1110
Public Works
1591 Park Road
Phone: 952.2271300
Fax: 952,227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
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MEMORANDUM
TO:
Jerry Ruegemer, Recreation Superintendent
FROM:
Nate Rosa, Recreation Supervisor rJ~'-
DA TE:
February 16,2007
SUBJ:
2007 February Festival Evaluation
Food and Drink Concessions
Boy Scout Troop #330 served and operated the concessions at this year's festival.
The weather was cold and affected sales. I would invite them back to next year's
festival if they are interested.
Bonfire
The temperature was extremely cold making the bonfire even too cold to stand by
at this year's event. I would however recommend keeping this feature for next
year's event.
S'more CookoutlBait Sale
The ChanhassenBoy Scout Troop #330 sold s'more kits and bait again at this
year's festival. They were extremely successful in the selling of bait but did not
sell any s'more kits. I would recommend inviting them back to next year's
festival.
Skatine Rink
With the temperatures being low we were able to construct a usable skating rink
at this year's event. The rink was used moderately but it allowed for an alternate
activity within in view of the fishing contest area. I recommend having this
feature at next year's event, weather permitting.
Slidine Hill
The sliding hill was not utilized much this year due to extremely cold
temperatures. It is a great activity to have in addition to the fishing contest,
weather permitting. I would recommend that the sliding hill be incorporated into
next year's February Festival.
Medallion Hunt
The Friends of the Library developed the clues for this year's medallion hunt.
The clues were given out the week leading up to Feb Fest. I would recommend
that we continue the Medallion Hunt in the same capacity next year as it gets the
community more involved. A statement should also be made warning the public
not to destroy areas of the city when looking for the medallion.
The City 01 Chanhassen . A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks, A great place to live, work, and play,
Ice Fishinl! Contest
A total of 821 tickets were sold for the contest-316 tickets were sold through
advance sales and 505 were sold the day of the event. Ticket sales were down
from 2006 probably due to the cold weather. The contest went smoothly and
there were roughly 26 fish caught!
General Comments/Sul!l!estions
~ We labeled the door prizes on the master list with a number that
corresponds with the prize (#1, #2, etc.). This made it easier for prize
board volunteers to disperse prizes.
~ Continue announcing door prize winners by both their name and by their
ticket number. A lot of people don't pay attention to their ticket number.
This helps alleviate all the congestion in front of the prize board after the
contest.
~ Continue putting a black mark on the back of each winning door-prize
ticket. This makes it a lot easier to find any unclaimed winners.
~ Fewer porta-potties were ordered for this year's event and the same
amount should be ordered for next year's event.
~ Due to extreme cold temperatures, it was decided to stream line event set-
ups. One result was canceling the rental of extra garbage bins from Waste
Management and using our own which was a successful decision.
~ The fire department lent a hand by allowing us to use their heated portable
tents. A decision will be made deciding what projected temperatures will
request this outcome again.
~ Personal ice houses were allowed this year outside of the designated
contest area due to cold temperatures. A buffer zone will be added to next
year's contest putting more distance between the ice houses and the drilled
fishing holes.
~ The contest rules will be modified for next year to compensate for the new
allowances placed in this years contest.
~ Contest tickets will be looked at and possibly have a string attached to
them for easy viewing during the contest. A place for zip codes should be
added to the tickets.
2007 FEBRUARY FESTIVAL
Expense Report
REVENUE
Ticket Sales
AMOUNT
$4,105.00
EXPENSES
Southwest Publishing
Skyway Event Services
Sheraton Bloomington Hotel
Imperial Porta-Palace
Cabin Fever Sporting Goods
Brengman Printing
One-of-a-Kind Design
Minnesota Gambling Control Board
Supplies for program
AMOUNT
$1,374.80
$ 816.86
$ 700.00
$ 400.00
$1,250.31
$ 170.40
$ 170.00
$ 50.00
$ 57.44
Total Expenses
$ 4,989.81
TOT AL EXPENSES:
TOT AL REVENUE:
BALANCE:
$-4,989.81
$ 4.105.00
$ -884.81