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3 Project Scope & Budget Amendments-Lake Ann Park Shelter & Ball Field Lighting CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone 952.227.1100 Fax: 952.2271110 Building Inspections Phone: 952.227.1180 Fax 952.2271190 Engineering Phone 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.2271140 Fax: 952.2271110 Park & Recreation Phone 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax 952.227.1110 Public Works 1591 Park Road Phone 952.227.1300 Fax 952.227.1310 Senior Center Phone 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us :3 - MEMORANDUM TO: Park and Recreation Commission Todd Hoffman, Park & Recreation Director ~ February 14,2007 FROM: DA TE: SUBJ: Project Scope and Budget Amendments - Lake Ann Park Shelter and Ball Field Lighting Projects The city's 2007 Capital Improvement Program includes two projects at Lake Ann Park. One is the lighting of two ball fields; the second is construction of a group picnic shelter to service the Parkview picnic area. Upon initial consultation with one of our professional service providers, it has become apparent that the scheduled budget amounts are not sufficient to complete the work identified. Construction costs continue to rise at a steady pace and these two project budgets were not increased to coincide with today's costs. In addition tomyr~commendation to increase the budgets for these projects, I am also recommending that we accelerate our ball field lighting efforts to include two additional fields at Lake Ann Park-field #6 and soccer field #1. This would bringthetotalprojectto four fields and would successfully complete the lighting of all the athletic fields at the park. Lake Ann Park is the only facility within the city that currently provides illuminated fields. Since we have already undertaken two separate lighting projects in order to illuminate three fields, it seems.prudenttofinish off the remaining four under one project. The 2006-2010 CIPdididentify the lighting of four fields in 2008; however the project was reduced to two fields and moved to 2007. With our financial position strong (see attached graphic) and a need for additional field capacity today, it is in.thecity'sbesfinterestto move forward with a single project to accomplish this task. To provide flexibility in the final decision (whether or not tolightallfourfields),thebidding documents can specify a per field cost allowing the City Council the option of awarding none or any combination of the fields. BACKGROUND Lake Ann Park was opened in the spring of 1972 after a successful referendum and matching grant process. The park has been expanded on three occasions since that time and remains the number one park.and recreation destination for our residents today. The park contains 102 acres and features the following facilities: seven ball fields, The City 01 Chanhassen. A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play. Park & Recreation Commission February 14,2007 Page 2 tennis court, two sand volleyball courts, swimming beach, boat access, fishing pier, natural areas, trails, two creative play areas, and a picnic shelter. Three ofthe ball fields, #1, #4 and #5 are currently illuminated. Park guests utilize over 450 newly resurfaced parking stalls and an improved road configuration when visiting the site. It is our desire to build on the tradition of providing quality facilities and services at Lake Ann Park though the successful completion of these projects. DESCRIPTION OF WORK Ball Field Lighting - Current CIP Budget for 2 fields - $150,000 Proposed CIP Budget for 4 fields- $400,000 Provide for the proper illumination of Ball Fields #2, #3, #6, and Soccer Field # 1. Field #2 currently serves as a 200-ft. little league baseball field with a grass infield and elevated mound. Field #3 is 268 feet in length and is utilized for both boys baseball and girls softball. The backstop and dugout areas on fields #2 and #3 were completely refurbished in 2006. Field #6 is a multi-purpose facility with 300-ft. fences. The soccer field is full-size at 80 x 120 yards. The desired level of lighting will provide for the maximum cost versus benefit ratio while guaranteeing the minimum level of lighting required. The control panels and service feeds for the existing ball field lights are conveniently located near the concession stand between fields #2 and #3. Group Picnic Shelter -Current CIP Budget - $90,000 Proposed CIP Budget-$175,OOO Provide for the construction of a group picnic shelter at the "Parkview" group picnic area. This area of the park is currently reserved for picnics, but the lack of a shelter greatly diminishes its appeal to groups. The structure will be a "catalogue" product with an 80 - 100 person capacity utilizing maintenance-free materials. The design concept utilizes masonry pillars with stone to match the existing pavilion and a metal roof. The shelter floor would be concrete and the installation of electrical outlets and safety lighting would be included. Potable water is currently available at the site in the form of a yard hydrant. This hydrant is in need of repair and this source of water would be incorporated into the site plan for the shelter and surrounding improvements. Appropriate accommodations for accessing the site from nearby parking are an important element of this project. The siting of the shelter to maximize its presence while minimizing removal of mature trees is also a goal. RECOMMENDA TION Staff recommends that the Park and Recreation Commission recommend the City Council amend the city's 2007-2011 Capital Improvement Budget as follows: 1 Department Project# Priority 2007 2008 2009 2010 2011 Total Fire Slation 3 MB-009 0 3,500,000 3,500,000 City Han Remodel M8-010 0 125,000 125,000 I Municipal Buildings Total 220,000 3,700,000 20,000 3,625,000 7,~OOO I IPark & Trail Improvements ~ Hwy 101 North Tra" Connection PK&T-029 0 114,000 114,000 Phase.1I Playground:Roundhouse Park PK&T-037 0 30,000 30,00() I Phase II Playground:Sugarbush Park PK&T-Q38 0 30,000 30,000 Phase II Playground:Power HDI Park PK&T-041 0 30,000 30,000 Pialic T ableslPark Benches PK&T-042 0 6,000 6,000 6,000 6,000 6,000 30,000 I Trees PK&T-043 0 5,000 5,000 5,000 5,000 5,000 25,000 Arboretum Business Park Lot 12 TraH PK&T-047 0 190,000 190,000 Athletic Field Lighting (2 fields) PK&T -065 0 150,000 150,000 Power HiD Park Trail PK&T-066 0 75,000 75,000 I Lake Ann Park .Parkvlew" Picnic Shelter PK&T-068 0 95,000 95,000 Hwy 41 Pedesbian UnderpasslTrall Grant Match PK&T-069 0 125,000 126,000 Tennis Court Repair PK&T-072 0 45,000 45,000 I Mtka MIddle Schoo/ West Tennis Court Project PK&T-073 0 30,000 30,000 Rice Marsh Lake TraH PK&T-074 0 350,000 350,000 Uberty at Creekside Tral PK&T-075 0 175,000 175,000 I The Preserve Tral and Bridge PK&T-076 0 450,000 . 450,000 lakeside TraD (Lyman Boulevard) PK&T-077 0 60,000 60,000 Pioneer Pass Park AcquisltIon PK&T -078 0 170,000 170,000 I Park & Trail Improvements Total 576,000 185,000 636,000 486,000 291,000 2,174,000 IPlanning I I Update of Comprehensive Plan PL-001 0 120,000 30,000 150,000 Planning Total 120,000 30,000 150,000 I ISa~itary Sewer Improvements I Inflow and Infillration Abatement SS.(}12 0 210,000 200,000 200,000 200,000 200,000 1,010,000 Sanitaly Sewer Replaceinent SS.(}14 0 230,000 250,000 250,000 730,000 I Sanitary Lift Slatlon RehabHltation Program SS.(}17 0 265,000 50,000 50,000 55,000 55,000 475,000 DeB Roadl77th Street Forcemain Replacement SS.(}18 0 125,000 125,000 2010 MUSA Sanitary LifI Slatlon SS.(}20 0 1,500,000 1,500,000 I Sanitary Sewer improvementS Total 705,000 500,000 375,000 2,005,000 255,000 3,uo,ooo I IStreet Improvements ~ west 78th St StreeUights ST-001 0 300,000 300,000 Lyman Boulevard ImprOvements ST '(}o3 0 9,100,000 9,100,000 I Annual Street Improvement Program ST-012 0 4,436,000 4,100,000 1,300,000 1,900,000 1,200,000 12,936,000 TH 101 Corridor Preservation Planning ST-017 0 150,000 150,000 Pavement Management ST-018 0 385,000 385,000 385,000 385,000 . . 385,000 1,925,000 TH 5 Corridor Study - TH 41 to TH 212 ST-019 0 10,000 10,000 I Street Improvements Total 4,831,000 4,635,000 10,785,000 2,285,000 1,885,000 24,421,000 I ISurface Water Management I SWMP Implementation SWMP-012 0 450,000 300,000 300,000 300,000 300,000 1,650,000 Property Acquisition SWMP-014 0 245,000 100,000 100,000 200,000 200,000 845,000 I 7 Capital Improvement Program City of ChanhBSSen, MN Project # PK&T -065 ProJectName Athletic Field Lighting (2 fields) Account # 1 410-0000-4705 Account #2 Description Athletic field lighting for two fields. Account # 3 2007 thru 2011 Iustification . More economical to add field capacity through lighting than constructing more fields. Expenditures Equipment Total Funding Sources Park Dedication Fund Total Operational Impact/Other El~tricity. 2007 150,000 150,000 2007 150,000 150,000 2008 2008 2009 2009 70 2010 2010 Contact Department Park & Trail bnprovements Type hnprovement Useful Life 50 Years Category Park Priority nla Total Project Cost $150,000 2011 Total 150,000 150,000 2011 Total 150,000 150,000 'I I il fl II fl II il II il II II I I . . Capital Improvement Program City of Cbanhassen, MN Project # PK&T -068 Project Name Lake Ann Park "Parkview" Picnic Shelter Account#l 410-0000-4702 Account #1. Aecount # 3 Description Construction of a traditionall>icnic sheher and concrete slab in Lake Ann Park. 1ustification The City's park system has liniited picnic shelters. Expenditures Construction Total Fundiilg Sources Park Dedication Fund Total Operational Impact/Other 2007 95,000 95,000 2008 2007 95,000 95,000 2008 2007 thru 2011 Contact Department Parle & Trail hnprovements Type hnprovement Useful Life Category Parle Priority nla Total Project Cost $95,000 2009 2010 2011 Total 95,000 95,000 2009 2010 2011 Total 95,000 95,000 72 . . -- ~ . . I . . . . . . Park & Recreation Commission February 14, 2007 Page 3 . Amend the Lake Ann Ball field lighting project from two to four fields and increase the not-to-exceed project budget from $150,000 to $400,000; and . Increase the not-to-exceed project budget for the Lake Ann Park Parkview Picnic Shelter from $90,000 to $175,000. ATTACHMENTS 1. Current 2007-2011 CIP Budget Sheets 2. Park Dedication History and Predicted Future Performance 3. Site Plan CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us /~ /? C' MEMORANDUM TO: Todd Gerhardt, City Manager Todd Hoffman, Park & Recreation Director ;f/ February 6, 2007 FROM: DA TE: SUBJ: Park Dedication Fund History and Predicted Future Performance The attached chart has been prepared in response to your request to study the impact of assigning pedestrian improvement costs associated with the pending Lyman Boulevard project to the park dedication fund. The chart depicts a ten-year window in time, looking backwards five years and forward five years. Revenues in the fund are shown to be nearly equal or greater than expenses in nine of the ten years charted. Rev~pl,1es topped $2,000,000 for the first time in the history of the fund in 2006. ThO . /. .currence is attributable to a recent change in the way park dedication fun llected (100% up front) and the opening of the 2005 MUSA area. The data fr our financi years 2007 t developmen Developme capital impro directly from c: Laurie Hokkanen, Kate Aanenson, Co Greg Sticha, Finan Paul Oehme, City Engineer The City of Chanhassen . A growing community with clean lakes, quality schools, a channing downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play. -fJl 0 N 0 0 ~ + N 0 0 N ::0 CD < CD N :J C 0 CD 0 t/) W N 0 0 ,I:l. + N 0 m 0 >< (JI 'tJ CD :J t/) CD N t/) 0 0 en N 0 0 """'-I + N -< CD 0 S>> 0 .., CO m :J a. " N c :J 0 a. 0 OJ (0 S>> ii) :J 0 N CD 0 ~ 0 N 0 ~ ~ -fJl -fJl -fJl -fJl -fJl -fJl -fJl ~ .!'J ~ ..,I:l. (JI en """'-I 0 0 0 0 0 '0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ............... ............................... ............................... ............................... -a -aD) .., .., CD ,;- a.C -. CD aa. CD -. a.n D) 11~ c: 0 r+::J c: .., 11 CD c: -a::J CD c. ::::i,:I: o -. .., U) 3 r+ D) 0 ::J~ n D) CD ::J a. .~' ~- - ."""" ~~~::. Lake Ann Field Lighting Project ~ NORTH [=~==] Fields With Lights I::l Proposed Field Lights G: ENG/JoleenIParkslLakeAnnLighls