12-16-20221.10:00 A.M. - CALL TO ORDER
2.APPROVAL OF AGENDA
3.APPROVAL OF MINUTES
3.A Approve Commission on Aging Minutes dated November 18, 2022.
4.APPROVAL OF BYLAWS
4.A Amendment to the Commission on Aging Bylaws.
5.NEW BUSINESS
5.A Communication with the Aging Population - Commission on Aging e-Bulletin.
6.GOALS/STRATEGIC PLAN
6.A Selecting 4th of July Bingo Event Charity
6.B Onboarding, Strategic Plan, Goals and Objectives Document Update
7.VISITOR PRESENTATION
7.A Community Health Update - Dawn Plumer, Public Health Program Specialist
7.B Library Adult Programs Update - Linnea Fonnest, Adults Services Librarian
8.DISCUSSION ITEMS
8.A Commission on Aging Vacancies
8.B Commission on Aging Comments
9.ADJOURNMENT
AGENDA
CHANHASSEN COMMISSION ON AGING
FRIDAY, DECEMBER 16, 2022
FOUNTAIN CONFERENCE ROOM, 7700 MARKET BOULEVARD
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9.A Next Meeting: January 20, 2023
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Commission on Aging Item
December 16, 2022
Subject Approve Commission on Aging Minutes dated November 18, 2022.
Section APPROVAL OF MINUTES
Prepared By Jenny Potter, Sr. Admin Support Specialist
Commission on Aging Minutes dated November 18, 2022
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CHANHASSEN COMMISSION ON AGING MINUTES
November 18, 2022
MEMBERS PRESENT: Jerry Cerchia, Linda Haight, Jim Camarata, Kara Cassidy, Bhakti
Modi, Ruth Lunde.
MEMBERS ABSENT: Susan Kibler.
STAFF PRESENT: Sharmeen Al-Jaff.
GUESTS PRESENT: Dawn Plumer, Linnéa Fonnest, Bill Maloney, Shelly Signa.
Approval of Agenda: Commissioner Lunde moved to approve the Agenda. Commissioner
Camarata seconded the motion. All voted in favor and the motion carried.
Commission ON AGING Minutes dated September 16, 2022: Commissioner Camarata
moved to approve the minutes. Commissioner Haight seconded the motion. All voted in favor
and the motion carried.
AFFORDABLE HOUSING IN CHANHASSEN & CARVER CUNTY, ALLISON
STREICH, DEPUTY DIRECOR, CARVER COUNTY CDA.
• At least every five years, Carver County Public Health completes a Community Health
Assessment (CHA) and Community Health Improvement Plan (CHIP). The purpose of
the CHA is to learn about the health of our community and identify areas for
improvement, which in turn informs the CHIP. The assessment is done in collaboration
with residents, community organizations, businesses, faith organizations, health care
providers, and policy makers.
• The Community Health Improvement Plan (CHIP) is a strategic planning tool for
improving the health of Carver County. The Carver County Public Health Department
facilitates a planning process with a variety of partners, including non-profit
organizations, public agencies, health care, businesses, and the faith community. The
strengths, needs, and interests of the community drive the planning process. This
information is then used to develop the CHIP, which includes specific strategies
to enhance the health of the county. For more information about the CHIP process and
requirements, please visit the Minnesota Department of Health's CHIP website.
• This work on affordable housing is being done as part of Carver County’s Community
Health Improvement Plan. This presentation was created to address goal 1.2 of the CHIP,
organizations will work together to meet the housing needs and services of all residents.
• The County has made some good progress in recent years in the development of
affordable housing: Vista Ridge in Waconia opened in 2020, Trail’s Edge South in
Waconia is under construction and will open in 2022 and Lake Place Apartments in
Chanhassen is under construction and will open in 2022, West Creek Apartments will
start construction in 2022. Even with all this progress, there is still much work that needs
to be done.
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• As your income changes, you should be able to afford housing at every stage of life,.
• Using HUD’s definition, housing is affordable when it requires a household to spend no
more than 30% of its income on housing-related costs. Under this definition there is no
single dollar amount at which housing can be considered affordable; rather affordability
is scalable relative to household income.
• Generally, when you hear us (CDA and our partner organizations) talk about affordable
housing, we are referencing housing that targets households at or below a certain
percentage of area median income, with the rent amounts being affordable to those
household members/income amounts or the household having some type of subsidy. To
target households are or below 30% AMI, a subsidy is almost always required to support
that household and ensure it is truly affordable.
• Income limits for affordable housing developments are determined by the Department of
Housing and Urban Development on an annual basis. Carver County is part of a
statistical metro area that includes the twin cites 7 county metro region. This slide is to
just really give you an idea of incomes we are referencing. The current median income
for Carver County is $118,200. Just to give you an example, a household of two at 50%
of area median income would only be $46,950.
COMMUNICATION WITH THE AGING POPULATION: Commissioner Camarata shared
discussed multiple methods of communication targeting the aging population in Chanhassen and
how to communicate services available to them. These included article in the villager, multiple
social media venues available to the city.
Community Health Update – Dawn Plumer, Public Health Program Specialist: The
County is still providing booster shots. Nurses visited eight senior housing buildings.
Library Adult Programs: Linnéa Fonnest shared multiple programs that will be offered by the
library during the months of January and February. They include:
• Spice Up Your Winter
• Author Talks
• Money and Technology
• Makers of Music
• History and Genealogy
Commission on Aging Comments:
• Reminder of the upcoming Christmas Party
• Discuss the name change of the commission with the City Manager.
• December meeting will focus on goals and objectives for the year 2023.
Adjournment: Chairman Cerchia called for meeting adjournment. Commissioner Camarata
moved to adjourn; Commissioner Haight seconded the motion. All voted in favor and the motion
carried.
Prepared and submitted by Sharmeen Al-Jaff, Senior Planner
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Commission on Aging Item
December 16, 2022
Subject Amendment to the Commission on Aging Bylaws.
Section APPROVAL OF BYLAWS
Prepared By Jenny Potter, Sr. Admin Support Specialist
On November 18, 2022, the Chanhassen Senior Commission recommended the City Council change the
name of the Senior commission to Commission on Aging. The City Council approved the name
change. Staff is recommending the Commission's By-Laws be amended and adopted. These By-Laws
reflect the new name change.
December 2022.docx
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COMMISSION ON AGING BY-LAWS
The following by-laws are adopted by the Chanhassen Commission on Aging to facilitate the
performances of its dutiesand the exercising of its functions as a Commission established by the City
Council pursuant to the provision of Subdivision 1, Section 462.354, Minnesota State Statutes
annotated.
Section 1 - Duties and Responsibilities
1.1 The Commission on Aging shall serve as an advisory body to the City Council in addressing
the special needs of the people over 55 living in Chanhassen. All final decisions are to be
made by the City Council.
1.2 The Commission on Aging will consider and make recommendations to the City Council
regarding the special needs of seniors in the areas of transportation, information and
assistance, independent living in the home, social and recreational programs, senior centers
and senior housing, but will not be limited to these issues.
1.3 The Commission on Aging will make recommendations to the City Council regarding funding
for special services to be provided for the citizens over 55.
1.4 The Commission on Aging may propose needs studies of this age group where necessary and
make recommendations to the City Council according to the results.
1.5 The Commission on Aging will coordinate services with other governments and private
agenciesfor this age group.
1.6 Public Hearings. The Commission on Aging shall hold public meeting on issues regarding
special needs of seniors in areas of transportation, information and assistance, independent
living in the home, social and recreational programs, senior centers and senior housing, but
will not be limited to these issues.
1.7 Establishment of Sub-Committees. The Commission on Aging may, as they deem
appropriate, establish special sub-committees comprised of their own members and other
citizens from the community.
Section 2 - Meetings
2.1 Times and Place. Regular meetings of the Commission shall be held on the third Friday of
every month at 10:00 a.m. at the Fountain Conference Room, 7700 Market Boulevard, unless
otherwise directed by the Chairperson, in which case, at least 24 hours notice will be given to
all members. Regular meetings shall have a curfew of 12:00 p.m., which may be waived at
the discretion of the Chairperson. All unfinished business will be carried over to the next
regular meeting. When the regular meeting day falls on a legal holiday, there shall be no
meeting.
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2.2 Special Meetings. Special meetings shall be held upon call by the Chairperson, or in her/his
absence, the Vice-Chairperson, or any other member with the concurrence of four other
members of the Commission and with at least 48 hours of notice to all members on the first
Friday of the month. Notice of all special meetings shall be posted on the official city bulletin
board.
2.3 Attendance. The Commission on Aging members shall attend not less than 70% of all regular
meetings held during a twelve month period and shall not be absent from two consecutive
meetings. Failure to meet this minimum attendance requirement may result in removal from
the commission. Attendance of special meetings is encouraged.
Section 3 - Commission Composition - Terms and Vacancies
3.1 Composition. The Commission on Aging shall consist of seven or eight voting members.
Seven or eight members shall be appointed by the City Council and may be removed by the
Council.
3.2 Terms and Vacancies. The City Council shall appoint seven or eight members to the
commission for terms of three years. Vacancies during the term shall be filled by the Council
for the unexpired portion of the term. Every appointed member shall, before entering upon
the charge of his/her duties take an oath that he/she will faithfully discharge the duties of
his/her office. All members shall serve without compensation.
3.3 Quorum. Four Commission on Aging members shall constitute a quorum for the transaction
of business. Whenever a quorum is not present, no final or official action shall be taken at
such meeting.
3.4 No two members of the same household may serve on the Commission on Aging at the
same time.
Section 4 - Organization
4.1 Election of Officers. The first meeting in April of each year, the Commission on Aging shall
hold an organizational meeting. At this meeting, the Commission shall elect from its
membership a chairperson and vice-chairperson. This shall be done by voice vote. Vice-
Chairperson shall be elected from the remaining members by the same proceeding. If the
Chairperson retires from the Commission on Aging before the next regular organizational
meeting, the Vice-Chairperson shall be Chairperson. If both Chairperson and Vice-
Chairperson retire, new officers shall be elected at the next regular meeting. If both
Chairperson and Vice-Chairperson are absent from a meeting, the Commission shall elect a
temporary Chairperson by voice vote. The newly elected officers will begin serving their
seats in the month of May.
4.2 Duties of Chairperson and Vice-Chairperson. The Chairperson, or in his/her absence, the
Vice-Chairperson, shall preside at meetings, appoint committees from it's own membership
and perform other such duties as ordered by the Commission.
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The Chairperson shall conduct the meeting so as to keep it moving as rapidly and efficiently
as possible and shall remind members, witnesses and petitioners to preserve order and
decorum and to keep comments to the subject at hand. The Chairperson shall not move for
action but may second motions.
Section 5 - Procedure
5.1 Procedure. Parliamentary procedure governed by Robert's Rules of Order Revised shall be
followed at all regular meetings. At special work session meetings, and when appropriate,
the Commission mayhold group discussions not following any set parliamentary procedures
except when motions are before the Commission.
5.2 Commission meeting shall follow an agenda prepared by staff.
Section 6 - Public Hearings
6.1 Purpose of Hearings. The purpose of a hearing is to collect information and facts in order for
the Commission to develop a rational senior issue recommendation for the City Council.
6.2 Hearing Procedure. At hearings, the following procedures shall be followed in each case:
a.The Chairperson shall state the case to be heard.
b.The Chairperson shall call upon staff to present the staff report. Required reports from
each city department shall be submitted to the Commission on Aging before each case
is heard.
c.The Chairperson shall ask the applicant to present his/her case.
d.Interested persons may address the Commission, giving information regarding the
particular proposal.
e.Petitioners and the public are to address the Chairperson only, not staff or other
commissioners.
f.There shall be no dialogue among the Commissioners, giving information regarding
the particular proposal. (The Commission on Aging members may ask questions of
persons addressing the Commission in order to clarify a fact, but any statement by a
member for any other purpose then to question may be ruled out of order.)
g.After all new facts and information have been brought forth, the hearing shall be
closed and interested persons shall not be heard again. Upon completion of the
hearing on each case, the Commission on Aging shall discuss the item at hand and
render a decision. The Commission on Aging, if it so desires, may leave the public
record open for written comments for a specified period of time.
h.The Chairperson shall have the responsibility to inform all of the parties of their rights
of appeal on any decision or recommendation of the Commission on Aging.
6.3 Schedule. At meetings where more than one hearing is scheduled, every effort shall be made
to begin each case at the time set on the agenda, but in no case may an item be called for
hearing prior to the advertised time listed on the agenda.
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Section 7 - Miscellaneous
7.1 Commission on Aging Discussion. Matters for discussion which do not appear on the agenda
may not be considered and discussed by the Commission unless, when initiated and presented
by the staff and be placed at the end of the agenda.
7.2 Suspension of Rules. The Commission may suspend any of these rules by unanimous vote of
the members present.
7.3 Amendments. Amendments of these by-laws may be made at any regular or special meeting
of the Commission on Aging but only if scheduled on the meeting agenda in advance of the
meeting.
7.4 Review. At the first meeting in April of each year, these by-laws shall be read and adopted
by the Commission on Aging.
7.5 The Chair of the Commissionon Agingshall appoint a member of the Commissionon Aging
to the Senior Advisory Board.
Adopted this 16th day of December 2022.
Chairperson
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Commission on Aging Item
December 16, 2022
Subject Communication with the Aging Population - Commission on Aging e-
Bulletin.
Section NEW BUSINESS
Prepared By Jenny Potter, Sr. Admin Support Specialist
The Commission on Aging discussed alternatives to communicate with the aging population in
Chanhassen. Staff is proposing a monthly e-bulletin. Ari Lyksett, City of Chanhassen Communications
Manager, will demonstrate how this can be accomplished.
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2023
Commission
On Aging
Onboarding
Information
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Congratulations!
The Mayor and members of the City Council have appointed you as a Commission on Aging
Commissioner for the city of Chanhassen.
The City Council establishes advisory Commissions to provide a communication link between the
community, the City Council and staff. As City leaders, the City Council relies on the Commissioners to
be their "eyes and ears of the community." The Commissioner’s contributions will help achieve a better
quality of life for the community.
The focus of the Commission on Aging is education and community involvement. It is advisory in
nature and provides input in the form of recommendations to the City Council or staff.
Commissioners are expected to learn the scope of their responsibility as delegated by the City Council.
In addition, it is quite important that individual Commissioners gain an understanding of their
relationship with the City Council, staff, and the community.
This handbook has been prepared to help orient you concerning the functions, duties and activities of the
Commission to which you have been appointed. The handbook is designed to contribute to your general
knowledge and understanding of public affairs, and to aid in identifying the scope and parameters of
your duties and responsibilities. This onboarding information is annually reviewed by the Chanhassen
Commission on Aging Commissioners.
The Chanhassen Commission on Aging hopes that you will enjoy your tenure as a vital part of the City’s
team and sincerely thanks you for your willingness to devote your time and energy volunteering to serve
our community.
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INDEX
SECTION 1 City of Chanhassen Commission on Aging Important Information
1.1 History of the Commission on Aging ………………………………………..…...1
1.2 City Commission Appointments…………………………………………………..4
1.3 Relationships with the Public…………………………………...…………………4
1.4 Relationships with the Mayor and City Council……………………………...…...4
1.5 Reports…………………………………………………………………………….4
1.6 Relationships with City Staff…………………………………...…………………4
1.7 Commission on Aging Terms………………...………………………………..….5
1.8 Commission on Aging Chair/Vice-Chair………………………………………….5
1.9 Commission on Aging Budget………………...…………………………………..5
1.10 Commission on Aging Partnerships………………...……………………...……..5
1.11 Grants………………...……………………………………………………………5
1.12 Policy………………...……………………………………………………………6
1.13 Commission on Aging Core Work………………...………………………...……6
1.14 Commission on Aging Training………………...…………………………………6
1.15 Commission on Aging Annual Projects…………….…………...………………...6
1.16 Key Website Links………………...………………………………………………6
SECTION 2 City Staff and Commission Contact information……………………………...7
SECTION 3 Commission By-laws……………………………………………………………..8
SECTION 4 Chanhassen Commission on Aging 2021-2022 Accomplishments…………...12
SECTION 5 Key Commission on Aging Dates and Events…………………………...……13
SECTION 6 City of Chanhassen 2023 meeting schedule…………………...……………...14
SECTION 7 Chanhassen Commission on Aging Strategic Plan …………………………..15
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SECTION 1 City of Chanhassen Commission on Aging Important Information
1.1 History of the Commission on Aging
In November of 1990, the City of Chanhassen completed working with a Senior Needs Task Force to
complete a Senior Needs Study. The study was initiated in December of 1989 and was funded under an
appropriation given to the City under the Community Development Block Grant (CDBG) Program. At the
City Council's direction, the study was intended to be an open-ended document, where there was no
preconceived notion as to whether senior needs did or did not exist. Consequently, the study was far ranging
and did not focus on specific needs such as housing or transportation. A consultant, Judy Marshik, was
retained to undertake the analysis. The Task Force was appointed by the Mayor and was comprised from
senior citizens drawn from the community and other groups.
The Task Force expended a good deal of time and energy to explore issues in great detail. Information was
gathered from interviews and presentations by senior service providers and by one-on-one interviews
conducted with the consultant. In addition, a mailed survey was provided to all seniors in the Community
and an excellent response rate was experienced. In general, it was concluded that the following areas
warranted further consideration:
1. Long term goal of constructing a senior center in Chanhassen was established.
2. Transportation needs for seniors were not being adequately handled and required long-term
solutions.
3. Housing for seniors needs to be addressed through a combination of programs designed to
facilitate their continuing stay in their own homes along with specialized housing designed
for the purpose.
4. Establish an information and referral program for seniors to get some answers for their
questions.
One of the most important recommendations from the Task Force, pertained to the need to carry forward on
programs and facilities designed specifically for seniors. It was believed that the best way to facilitate this is
for the City Council to establish a permanent Senior Commission that can act as a source of information and
advice to the City Council on these matters in the future. It was thought that this commission could carry
forward on work outlined in the Senior Needs Study as well as providing input on the new programs, facilities,
and funding as may be appropriate for seniors in the future. The members of the Senior Needs Task Force
volunteered to serve as the initial members of the Senior Commission and the City Council appointed them.
The Senior Commission adopted bylaws with the objective of implementing the findings of the Senior Needs
Assessment Study. Staff provided guidance for the commission and helped it identify and prioritize yearly
goals.
All needs identified in the study have been addressed and programs have been implemented to provide
services to seniors.
In 2022, the City Council changed the name of the Senior Commission to Commission on Aging.
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Services available today are:
1. SENIOR CENTER:
Staff and the Senior Commission actively searched for space for the senior citizens to meet. In July,
1991, a storage space on the lower level of City Hall was identified as a location. The space was
renovated using Chanhassen Housing and Redevelopment Authority (HRA) funding. The center is
highly utilized and provides quality service to the senior population.
2. TRANSPORTATION:
Southwest Transit is an opt-out transportation system which serves Chaska, Chanhassen, and Eden
Prairie. The system utilizes PRIME, (a door-to-door bus service). SW Prime MD is a public transit
service to non-emergency medical services. Express buses leave Chaska, Chanhassen, and Eden
Prairie during the morning rush hour to take residents to Minneapolis and express buses leave
Minneapolis during the evening rush hour to return resident back to their respective communities.
Reverse Commute is also available which provides the opposite function of the Express Buss. The
system is growing rapidly to accommodate deferent clientele. Chanhassen staff worked closely with
Southwest Metro Transit to improve service for seniors.
WeCAB provides safe, affordable, and flexible supplemental transportation to those who are unable
to drive to medical appointments, grocery store or food shelf, church, volunteering or social events.
3. INFORMATION AND REFERRAL:
A third need identified in the Senior Needs Study was information and referral to serve the community.
Staff worked with the Senior Commission and prepared a Senior Services Directory. Unfortunately,
some of the phone numbers were outdated as soon as the directory was published. This prompted the
Senior Needs Commission to think of other means to provide the Senior Services Directory and staff
was directed to research alternatives.
The Senior LinkAge Line® is a service of the Minnesota Board on Aging delivered by Trellis and
other Minnesota Area Agencies on Aging. It is a free service of the state of Minnesota that connects
older Minnesotans and their families with the help they need.
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4. SENIOR HOUSING:
The fourth need that was set as a goal for the year 1994 was Senior Housing. A feasibility study was
conducted that pointed out a need does exist. Thirteen sites were identified and analyzed, and one was
selected. The city negotiated the purchase value and construction took place in 1995. The building,
Centennial Hills, contains 65 units and is 100% occupied. Since then, the private sector began adding
senior housing. To date, the following has been built:
Name Number of Units Independent
Living
Assisted Living/
Memory Care
Centennial Hill Senior
Apartments 65 65 0
SummerWood of
Chanhassen 161 90 71
Powers Ridge Senior
Living 76 76 0
Trouvaille Memory
Care Suites 42 0 42
Elysian Senior Homes of
Chanhassen 24 0 24
Riley Crossing Senior
Living 135 66 69
The Moments of
Chanhassen
48 (approved but has not been
constructed. Total numbers do not
include this site.
Lake Place 110 (construction nearing
completion). 110
Total 613 407 206
5. CONGREGATE DINING/MEALS ON WHEELS:
The Chanhassen CAP Agency Senior Nutrition Site has been operating on Chanhassen since
October 31, 1997. As far as the number of meals served per day, it is strictly related to the
activity level at the Senior Center and the need for meals delivered to homes. The ultimate goal
of this program is to serve those individuals that are home bound and cannot get to the Senior
Center to receive their meal.
The Humanity Alliance is a non-profit program that was established in 2018. Their focus is
providing improved access to nutrition to people who are food insecure. Their service includes
Chanhassen.
6. SENIOR PARKING SIGNS AT PUBLIC BUILDINGS
This is an ongoing goal for the seniors. Seniors appreciate them greatly during winter.
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1.2 City Commission Appointments
Citizens provide a source of knowledge about the community and therefore make it more likely that
projects and programs will address their needs. Through these volunteers the City can generate support
that will inspire other residents to be active in the community to fulfill a philanthropic need to serve
humanity.
There are five Commissions serving the residents in the City of Chanhassen:
Planning Commission
Parks and Recreation Commission
Environmental Commission
Commission on Aging
Economic Development Commission
1.3 Relationships with the Public
Please understand that city Commissioners on Aging should consider that their actions and comments
are often interpreted to be that of the City. Consequently, comments to the press or other public
comments may be misinterpreted as those of the Commission even though the Commissioner on Aging
may state that they are speaking alone. Be conscious of stating your opinion and mindful of your
passions. Such public comments may be at odds with the Commission goals, objectives or overall
policy.
Consider the following:
Comments to the public and to the press must be factual, as opposed to opinion.
Statements to the public should flow through the Commission on Aging staff liaison for advice
and approval.
Commissioners have an obligation to listen to comments or complaints from the public and
forward such information to the staff liaison for follow-up.
Use the Commission on Aging Chair, Vice Chair and Co-Commissioners as a sounding board.
Keep a professional profile and use common sense.
1.4 Relationships with the Mayor and City Council
The Commission on Aging serves the Chanhassen City Council in an educational and outreach capacity.
1.5 Reports
The commission makes an annual written report to the council, no later than the last day of March of
each calendar year, containing the commission's recommendations for the ensuing year.
For the Commission on Aging to be successful for any future efforts, they should understand the
governance process: Present your position to the Commission on Aging first and then to staff. Let
formal content be submitted to City Council for their review by city staff.
1.6 Relationships with City Staff
The staff serves the Commission on Aging in an advisory capacity. Staff members are selected on the
basis of their technical abilities and are expected to guide the Commission.
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The staff liaison for the Commission on Aging is Sharmeen Al-Jaff, Senior Planner. Sharmeen records
the Commission on Aging monthly minutes and is your principal contact for questions and answers.
Sharmeen also receives additional staff assistance, as needed, to produce staff reports and provide other
support services.
City staff does extremely well with the limited resources they have and are very informed on city issues.
They know how to present information across a broad spectrum of constituents and are very
knowledgeable within their own area of expertise. Staff is there to assist you and is on your side.
Sharmeen Al-Jaff, Senior Planner
Mary Blazanin, Senior Center Coordinator
1.7 Commission on Aging Commissioner Terms
A Chanhassen Commissioner on Aging holds office for a term of three years from the date of
appointment. Terms are appointed by City Council. See Commission By-Laws for more information.
1.8 Commission on Aging Chair/Vice-Chair
The selection of the Chairperson/Vice-Chairperson will be conducted annually by the members of the
Commission. In the Chairperson’s absence, the Vice-chairperson assumes the role of presiding officer.
The function of the Chairperson is to preside over the meetings and to promote liaison between the staff
and the Commission. They are responsible for conducting efficiently run meetings and have the power
to limit the discussion to the issue under consideration listed on the agenda. The Chairperson has an
equal voice as fellow Commissioners and has the added responsibility to preside over the meetings.
Please see the Commission on Aging By-Laws for more information.
1.9 Commission on Aging Budget
The City of Chanhassen Commission on Aging has an annual budget of their own. The city will pay for
minor items for specific events.
State and local grants may be applied for on a specific project basis and are generally not available for
non-specific Senior purposes.
1.10 Commission on Aging Partnerships
The word “Partnerships” is a loosely used term at Commission meetings and is used to refer to other
organizations that the Commission collaborates with on projects Commission on Aging and initiatives.
For example, with the Meals on Wheels and Congregate Dinning program, the Senior Commission
asked Community Action Program (CAP) for assistance. The City provides the kitchen and pays
utilities while CAP pays the remaining expenses, recruits volunteers to deliver the meals, hire staff to
prepare and pack the meals, therefore referring to CAP as a “Partner”
When we speak of the congregate dining and meals on wheels program to the public, in general, we say
we are “Partnering” with CAP. The Chanhassen Commission on Aging has no dependent ties to outside
agencies and there are no formal partnerships that are agreed upon between the parties involved.
1.11 Grants
If your passion is project-based and one that the city would accept as a possible endeavor, begin your
research into possible grant money. Remember that the city may already be applying for the same
monies so communication and partnering with other agencies is essential for success. Grants are
available through multiple resources.
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1.12 Policy
The Chanhassen Commission on Aging does not create policy. Policy change usually comes forth by
large numbers of constituents agreeing on a single topic.
1.13 Commission on Aging Core Work
Aging education. This is the Commission’s priority.
In the past, the City Council has directed the Chanhassen Commission on Aging to concentrate efforts
on education around seven core areas. Each year the Commission’s goals need to be focused on
developing and expanding these core areas:
Volunteer and support city events
Advocate for and participate in relevant transit
Mental Health- Support and participate in ACT on Alzheimer’s initiatives
Services allowing aging adults to live independently at home
Intergenerational Programs
Advocate for and promote Senior Safety and participate in Elder Abuse Prevention initiatives.
Update and promote City of Chanhassen website.
These areas are in line with our city’s comprehensive plan and comprise the bulk of aging adult issues in
the city. The commission may delve into additional areas of interest, but all focus areas will be subject
to council review. Past history has shown that multiple topics, outside of what is listed above, can be
difficult to manage.
1.14 Commission on Aging Training
It is important to educate ourselves. There are free opportunities available through Carver County and
Senior Center programs.
1.15 Senior Commission Annual Projects
Volunteering
Arbor Day
Memorial Day
Fourth of July Trade Fair – Afternoon of July 3rd
Fourth of July Bingo
Easter bags for kids
1.16 Key Website Links:
City of Chanhassen Commission on Aging Link:
https://www.chanhassenmn.gov/government/boards-commissions/senior-commission
City of Chanhassen Link:
https://www.chanhassenmn.gov/
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Section 2: CITY STAFF AND COMMISSIONER CONTACT INFORMATION
City Staff
Sharmeen Al-Jaff, Senior Planner, 952-227-1134, sal-jaff@chanhassenmn.gov
Mary Blazanin, Senior Center Coordinator, 952-227-1124, mblazanin@chanhassenmn.gov
Commission on Aging
***Do not give out phone numbers – advisory committee only. *** Staff should handle the
calls and act as a liaison.
Jim Camarata
6340 Oxbow Bend
Chanhassen, MN 55317
Cell: 612-562-7461
jimcamarata@kw.com
Appointed: 04/2021 Term
Ends:
04/2024
Bhakti Modi
8663 Flamingo Drive
Chanhassen, MN 55317
Cell: 412-478-0533
bhaktibm@gmail.com
Appointed: 04/2019
04/2022
Term
Ends:
04/2025
Linda Haight
503 Del Rio Drive
Chanhassen, MN 55317
Cell: 952-929-9106
Haightlk53@gmail.com
Appointed: 04/2020 Term
Ends:
04/2023
Kara Cassidy
7391 Ridge Hill Road
Excelsior, MN 55317
Cell: 720-382-6141
kscassidy@gmail.com
Appointed: 04/2022 Term
Ends:
04/2025
Susan Kibler
7329 Bent Bow Trail
Chanhassen, MN 55331
Cell: 952-454-6256
Slkibler1967@aol.com
Appointed: 04/2021 Term
Ends:
04/2024
Jerry Cerchia - Chair
761 Lake Susan Hills Drive
Chanhassen, MN 55317
Home: 952-949-6633
trptdr@prodigy.net
Appointed:
Reappointed:
04/2018
04/2020
Term
Ends:
04/2023
Ruth Lunde – Vice chair
6721 Hopi Road
Chanhassen, MN 55317
Home: 651-261-2584
lundeworld@yahoo.com
Appointed 04/2019
04/2022
Term
Ends:
04/2025
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Section 3: COMMISSION ON AGING BY-LAWS
The following by-laws are adopted by the Chanhassen Commission on Aging to facilitate the
performances of its duties and the exercising of its functions as a Commission established by the City Council
pursuant to the provision of Subdivision 1, Section 462.354, Minnesota State Statutes annotated.
Section 1 - Duties and Responsibilities
1.1 The Commission on Aging shall serve as an advisory body to the City Council in addressing the
special needs of the people over 55 living in Chanhassen. All final decisions are to be made by the
City Council.
1.2 The Commission on Aging will consider and make recommendations to the City Council regarding
the special needs of seniors in the areas of transportation, information and assistance, independent
living in the home, social and recreational programs, senior centers and senior housing, but will not
be limited to these issues.
1.3 The Commission on Aging will make recommendations to the City Council regarding funding for
special services to be provided for the citizens over 55.
1.4 The Commission on Aging may propose needs studies of this age group where necessary and make
recommendations to the City Council according to the results.
1.5 The Commission on Aging will coordinate services with other governments and private agenciesfor
this age group.
1.6 Public Hearings. The Commission on Aging shall hold public meeting on issues regarding special
needs of seniors in areas of transportation, information and assistance, independent living in the home,
social and recreational programs, senior centers and senior housing, but will not be limited to these
issues.
1.7 Establishment of Sub-Committees. The Commission on Aging may, as they deem appropriate,
establish special sub-committees comprised of their own members and other citizens from the
community.
Section 2 - Meetings
2.1 Times and Place. Regular meetings of the Commission shall be held on the third Friday of every
month at 10:00 a.m. at the Fountain Conference Room, 7700 Market Boulevard, unless otherwise
directed by the Chairperson, in which case, at least 24 hours notice will be given to all members.
Regular meetings shall have a curfew of 12:00 p.m., which may be waived at the discretion of the
Chairperson. All unfinished business will be carried over to the next regular meeting. When the
regular meeting day falls on a legal holiday, there shall be no meeting.
2.2 Special Meetings. Special meetings shall be held upon call by the Chairperson, or in her/his absence,
the Vice-Chairperson, or any other member with the concurrence of four other members of the
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Commission and with at least 48 hours of notice to all members on the first Friday of the month.
Notice of all special meetings shall be posted on the official city bulletin board.
2.3 Attendance. The Commission on Aging members shall attend not less than 70% of all regular
meetings held during a twelve month period and shall not be absent from two consecutive meetings.
Failure to meet this minimum attendance requirement may result in removal from the commission.
Attendance of special meetings is encouraged.
Section 3 - Commission Composition - Terms and Vacancies
3.1 Composition. The Commission on Aging shall consist of seven or eight voting members. Seven or
eight members shall be appointed by the City Council and may be removed by the Council.
3.2 Terms and Vacancies. The City Council shall appoint seven or eight members to the commission for
terms of three years. Vacancies during the term shall be filled by the Council for the unexpired portion
of the term. Every appointed member shall, before entering upon the charge of his/her duties take an
oath that he/she will faithfully discharge the duties of his/her office. All members shall serve without
compensation.
3.3 Quorum. Four Commission on Aging members shall constitute a quorum for the transaction of
business. Whenever a quorum is not present, no final or official action shall be taken at such meeting.
3.4 No two members of the same household may serve on the Commission on Aging at the same time.
Section 4 - Organization
4.1 Election of Officers. The first meeting in April of each year, the Commission on Aging shall hold an
organizational meeting. At this meeting, the Commission shall elect from its membership a
chairperson and vice-chairperson. This shall be done by voice vote. Vice-Chairperson shall be
elected from the remaining members by the same proceeding. If the Chairperson retires from the
Commission on Aging before the next regular organizational meeting, the Vice-Chairperson shall be
Chairperson. If both Chairperson and Vice-Chairperson retire, new officers shall be elected at the
next regular meeting. If both Chairperson and Vice-Chairperson are absent from a meeting, the
Commission shall elect a temporary Chairperson by voice vote. The newly elected officers will begin
serving their seats in the month of May.
4.2 Duties of Chairperson and Vice-Chairperson. The Chairperson, or in his/her absence, the Vice-
Chairperson, shall preside at meetings, appoint committees from it's own membership and perform
other such duties as ordered by the Commission.
The Chairperson shall conduct the meeting so as to keep it moving as rapidly and efficiently as
possible and shall remind members, witnesses and petitioners to preserve order and decorum and to
keep comments to the subject at hand. The Chairperson shall not move for action but may second
motions.
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Section 5 - Procedure
5.1 Procedure. Parliamentary procedure governed by Robert's Rules of Order Revised shall be followed
at all regular meetings. At special work session meetings, and when appropriate, the Commission
may hold group discussions not following any set parliamentary procedures except when motions are
before the Commission.
5.2 Commission meeting shall follow an agenda prepared by staff.
Section 6 - Public Hearings
6.1 Purpose of Hearings. The purpose of a hearing is to collect information and facts in order for the
Commission to develop a rational senior issue recommendation for the City Council.
6.2 Hearing Procedure. At hearings, the following procedures shall be followed in each case:
a. The Chairperson shall state the case to be heard.
b. The Chairperson shall call upon staff to present the staff report. Required reports from each
city department shall be submitted to the Commission on Aging before each case is heard.
c. The Chairperson shall ask the applicant to present his/her case.
d. Interested persons may address the Commission, giving information regarding the particular
proposal.
e. Petitioners and the public are to address the Chairperson only, not staff or other
commissioners.
f. There shall be no dialogue among the Commissioners, giving information regarding the
particular proposal. (The Commission on Aging members may ask questions of persons
addressing the Commission in order to clarify a fact, but any statement by a member for any
other purpose then to question may be ruled out of order.)
g. After all new facts and information have been brought forth, the hearing shall be closed and
interested persons shall not be heard again. Upon completion of the hearing on each case, the
Commission on Aging shall discuss the item at hand and render a decision. The Commission
on Aging, if it so desires, may leave the public record open for written comments for a
specified period of time.
h. The Chairperson shall have the responsibility to inform all of the parties of their rights of
appeal on any decision or recommendation of the Commission on Aging.
6.3 Schedule. At meetings where more than one hearing is scheduled, every effort shall be made to begin
each case at the time set on the agenda, but in no case may an item be called for hearing prior to the
advertised time listed on the agenda.
Section 7 - Miscellaneous
7.1 Commission on Aging Discussion. Matters for discussion which do not appear on the agenda may
not be considered and discussed by the Commission unless, when initiated and presented by the staff
and be placed at the end of the agenda.
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7.2 Suspension of Rules. The Commission may suspend any of these rules by unanimous vote of the
members present.
7.3 Amendments. Amendments of these by-laws may be made at any regular or special meeting of the
Commission on Aging but only if scheduled on the meeting agenda in advance of the meeting.
7.4 Review. At the first meeting in April of each year, these by-laws shall be read and adopted by the
Commission on Aging.
7.5 The Chair of the Commission on Aging shall appoint a member of the Commission on Aging to the
Senior Advisory Board.
Adopted this 21st day of April 2023.
Chairperson
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Section 4: CHANHASSEN COMMISSION ON AGING 2022-2023 FOCUS
*Commission Focus for 2023:
Aligning the annual work plan around a theme focus for the year is a great way to focus the
commission’s outreach and educational activities.
Memorial Day May 30
The commission sets a table on the City Center Plaza to raise funds for Veterans Court.
Act On Alzheimer’s
Members of the commission provide educational materials on Alzheimer’s and answer questions from
residents. A table with educational materials is set up at the library during the month of November and
at the Trade Fair Informational Booth.
Villager articles (Currently administered through the Senior Center. The Senior Commission may
give suggestions for future topics.) Commission on Aging e-Bulletin
Coordinate with local partners providing workshops, education and activities related to the
commission goals.
Intergenerational Programs
Fundraiser for Charity of Choice (4th of July Bingo).
Workshops, Education and Activities commissioners have taken part in:
Woodcarving through the Senior Center
Strive – Mentoring High School Students through District 112
Project Impact through Bluff Creek Elementary
Veterans Court through Beyond the Yellow Ribbon.
Triad Senior Safety through Carver County and the Senior Center.
4th of July Bingo
Trade Fair Informational Booth - July 3rd
Arbor Day
Memorial Day
Christmas Party
55+ Expo
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Section 5: KEY SENIOR COMMISSION DATES AND EVENTS ATTENDED BY THE
COMMISSION
Term Year beginning April 2023
April 1 - First Day of Term
April 28 – Chanhassen Arbor Day* -
May 29 - Memorial Day*
June 27 – Lions Club Senior Picnic *
July 3 – Act on Alzheimer’s at Trade Fair Event*
July 4- Bingo Event sponsored by the Commission on Aging
Dinner with the Mayor
November 11 – Veterans Day*
November Alzheimer’s Awareness Events.
December 7 – Senior Center Holiday Party (Check with Mary for updates)
March 31 - Last Day of Term
*Denotes Events the Commissioners Attend, if available
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Section 6: CITY OF CHANHASSEN 2023 MEETING SCHEDULE
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7. CHANHASSEN SENIOR COMMISSION STRATEGIC PLAN CHANHASSEN SENIOR COMMISSION
STRATEGIC PLAN CHANHASSEN SENIOR COMMISSION STRATEGIC PLAN
STRATEGIC AREA: HOUSING
Goal: Expand connections to the Senior Housing Community and promote the options available for older adults in Chanhassen.
Ongoing/Long Term Objectives
Description Partners Accountability Status
Commission members will continue to be
informed about housing needs and preferences of
those aged 55 and over in Chanhassen. They will
provide educational resources.
Commission members will advocate for and
educate community members regarding future
market rate and affordable housing needs
Update the Chanhassen Resource Guide
Stay Connected with the Management of the
Senior Housing Community via monthly
meetings.
Offer educational classes on renovating homes and
providing services to age in place.
One CDA project/year.
AARP, Carver County,
Neighboring Cities, Carver
County CDA, Habitat for
Humanity.
All Commission
Members
All Commission
Members
Sharmeen Al-Jaff
Mary Blazanin
Ruth Lunde
Ongoing
Ongoing
2018-2022 Objectives
Information through an easy to follow website Bhakti Modi
Linda Haight
Mary Blazanin
Sharmeen Al-Jaff
Ongoing
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STRATEGIC AREA: TRANSPORTATION AND MOBILITY
Goal: Create a higher quality of life in Chanhassen by increasing and enhancing the mobility options for older adults.
Ongoing/Long Term Objectives
Description Partners Accountability Status
Monitor, enhance, and promote existing resources
that facilitate mobility within the community.
All Commission Members
2022 -2022 Objectives
1. Host an informational Session for all
transportation options for Seniors. The
session will provide information on
enrollment and the types of services they
provide.
2. Accessibility (sidewalks, street crossings,
highway crossings, bike crossings)
3. Advertise and promote the available transit
options through the Chanhassen Connection
and the City Website.
Southwest Transit
Prime & Prime MD
WeCAB
Carver County Public
Health, MNDOT,
Chanhassen Public Works
staff
Mary Blazanin
Mary Blazanin
Sharmeen Al-Jaff
Ongoing
Ongoing
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STRATEGIC AREA: INFORMATION, EDUCATION AND OUTREACH
Goal: Maximize the use of local media, networks and other systems to inform people about the resources that are available to them
to support health and wellbeing of older adults by providing relevant programs through the Senior and Recreational Center .
Monitor the long-term demographic changes that may affect the quality of life in Chanhassen.
+
Ongoing/Long Term Objectives
Description Partners Accountability Status
Commission members will support and participate
in activities that foster greater understanding and
interaction on various relevant topics; promote
different generational cohorts.
Schools and Senior Center
All Commission members
Ongoing
Objectives 2023
1. Proactively participate and support
appropriate programs that provide relevant
information to seniors.
2. Continue working with Schools and have
Senior Commissioners participate as
needed.
3. Promote and increase number of teens
participating in the Carving workshop at the
Senior Center.
4. Commission members will participate in the
Strive program as available and needed.
5. Promote Senior Center intergenerational
programs (e.g. Grandparent and Me,
Technology assistance) events.
Senior center, Community
Education, Home School
Coops, Recreational
Center.
Dorina Tipton
Jerry Cerchia
Mary Blazanin
Sharmeen Al-Jaff
Ongoing
Ongoing
Ongoing
Ongoing
1. Update the Chanhassen Website to allow
access to senior related services within three
clicks.
City Admin Bhakti Modi
Linda Haight
Mary Blazanin
Sharmeen Al-Jaff
Ongoing as
development
continues in the
City
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STRATEGIC AREA: OPPORTUNITIES FOR PEOPLE TO INTERACT
Goal: Improve overall mental and physical health, quality of life, and reduce isolation of older adults in (community)
Ongoing/Long Term Objectives
Description Partners Accountability Status
Commission members will collaborate with other
community organizations to expand, enhance, and
promote opportunities for older adults and their
caregivers in Chanhassen to interact, connect and
be fully engaged in the community
Schools
Senior Center
Recreational Center
Feed My Starving Children
WeCab
Faith Communities
All Senior Commissioners Ongoing
2023 Objectives
Add possible objective here – such as:
1. Offer and participate in programs to enhance overall mental and physical health for seniors.
- Nutrition
- Fitness
- Meditation, mindfulness
- Financial assistance
- Caregiver support
- Memory Cafe
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STRATEGIC AREA: MAINTAIN AND FOSTER A SENSE OF SAFETY AND SECURITY
FOR SENIORS
Goal: Safety and Security.
Ongoing/Long Term Objectives
Description Partners Accountability Status
Commission members will collaborate with other
community organizations to expand, enhance, and
promote opportunities for older adults in
Chanhassen to interact and be fully engaged in the
community
All Commission Members
Ongoing
2023 Objectives
The Senior Center offers regular safety and education
seminars on:
1. General Senior Safety
2. Scams/Internet Safety
3. Dementia Care
4. Financial Issues
5. Driving Safety
6. Home Safety
City Council
Mayor
Other City Commissions
Carver County Deputies
Fire Department
MN Safety Council
Senior Corps
All Commission Members
Ongoing
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Commission on Aging Item
December 16, 2022
Subject Commission on Aging Vacancies
Section DISCUSSION ITEMS
Prepared By Jenny Potter, Sr. Admin Support Specialist
There are three terms that will be open in 2023.
Jerry Cerchia
Linda Haight
Dorina Tipton (resigned 6/15/22)
All terms will be for three years ending March 31, 2026.
Applications for commission vacancies will be available on the City's website starting Thursday,
January 12, 2023.
Application deadline is Friday, January 27, 2023.
The City Council will discuss the interview process and set interview dates at the January 23 work
session.
Appointments will take place at the March 20, 2023 City Council meeting.
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