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12-12-2022 City Council Regular Meeting MinutesCHANHASSEN CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 12, 2022 Mayor Ryan called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge of Allegiance. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Rehm, Councilman McDonald, Councilman Campion, Councilwoman Schubert. COUNCIL MEMBERS ABSENT: None. STAFF PRESENT: Laurie Hokkanen, City Manager; Matt Unmacht, Assistant City Manager; Charlie Howley, Director of Public Works/City Engineer; Jerry Ruegemer, Park & Recreation Director; Ari Lyksett, Communications Manager; Rick Rice, IT Manager; Lt. Lance Pearce, Carver County Sheriff’s Office; Kelly Grinnell, Finance Director, and Andrea McDowell Poehler, City Attorney. PUBLIC PRESENT: Greg Geske Chanhassen Fire Department John Murphy Chanhassen Fire Department Matt Kutz Chanhassen Fire Relief Association President PUBLIC ANNOUNCEMENTS: 1. Recognize Retiring Firefighter/Former Fire Chief Gregg Geske and Assistant Chief John Murphy (ret.) for 30 Years of Service Chief Johnson shared a history of service of Firefighter/Former Fire Chief Gregg Geske who started his career with Chanhassen in 1992. Mr. Geske thanked the City of Chanhassen for the training and relationship he has had over the last 30 years. He has enjoyed training others and working with the city mechanics. Chief Johnson shared a history of service of Assistant Chief John Murphy who started his career with Chanhassen in 1992. Mr. Johnson thanked the City of Chanhassen for the opportunity noting it set him up for life. He stated it was an honor and privilege to serve. The Relief Association presented Mr. Geske and Mr. Johnson with an award to thank them for all they have done. Mayor Ryan congratulated Mr. Geske and Mr. Johnson on their retirement. She read a statement on behalf of the City Council and Chanhassen and thanked Mr. Geske and Mr. Johnson and their families for their service. City Council Minutes – December 12, 2022 2 2. Proclamation of Kate Aanenson Day Mayor Ryan stated Kate Aanenson is the city’s Community Development Director and is leaving the city after 31 years of service. Ms. Aanenson was under the weather and was not present at the meeting. Mayor Ryan noted the city is sad to see Ms. Aanenson go and read a proclamation on her behalf and will present the framed proclamation to Ms. Aanenson on her final day with the city. Mayor Ryan gave history of Ms. Aanenson’s work within the city and stated on behalf of Chanhassen residents, businesses, and community groups alike, this day (December 14) shall pay tribute to and recognize the substantial contributions Kate has made to protect the community’s health, safety, and quality of life. 3. Presentation of Certificate of Appreciation to Councilmember Lucy Rehm Mayor Ryan recognized and thanked Councilmember Lucy Rehm for her service to the city, including on the Environmental Commission and the City Council. Mayor Ryan noted Ms. Rehm has been recently elected as State Representative and that it has been a pleasure to get to know her. 4. Presentation of Maple Leaf Award to Councilmember Dan Campion Mayor Ryan stated she is pleased to present the Maple Leaf Award to outgoing Councilmember Campion, which is presented to those with significant service of five years or more to the community. Councilman Campion’s service included terms on the Park and Recreation Commission, Planning Commission, and City Council. Mayor Ryan noted the city is truly grateful and Mr. Campion “Champ for Chan” will be missed. CONSENT AGENDA: Councilman Campion moved, Councilwoman Rehm seconded that the City Council approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated November 28, 2022 2. Approve Claims Paid dated December 12, 2022 3. Approve Contract for 2023 Policing Services with the Carver County Sheriff's Office 4. Adopt Personnel Policy 5. Adopt Firefighter Addendum to Personnel Policy 6. Adopt 2023-2025 Labor Contract with Local Union 49 7. Award Contract for Lobbying Services to Lockridge Grindal Nauen 8. Resolution 2022-92: Adopt 2023 Pay Compensation Plan 9. Resolution 2022-93: Authorize Construction Services Contract for 2022 Stormwater Pond Improvement Project City Council Minutes – December 12, 2022 3 10. Resolution 2022-94: Designate Polling Place Locations for 2023 Elections 11. Resolution 2022-95: Authorize a Contract with Magney Construction for the West Water Treatment Plant Radon Ventilation System Improvements 12. Resolution 2022-96: Accept Public Utility Improvements in Boylan Shores, City Project No. 2020-13 13. Resolution 2022-97: Approve No Parking on Eagle Ridge Way 14. Resolution 2022-98: Accept Resignation of Councilmember Lucy Rehm and Declare a Vacancy on the City Council 15. Resolution 2022-99: Adopt City Policy for Enhanced Traffic Control Devices at Crosswalks 16. Resolution 2022-100: Approve Site Lease Agreement with Dish Network for the Lake Lucy Ground Storage Reservoir All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS: None. PUBLIC HEARINGS 1. Resolution 2022-101: Truth-in-Taxation Public Hearing on the 2023 Budget - Approving the 2023 Final Budget, 2023-2027 Capital Improvement Plan, and Final 2022 Tax Levy, Collectible in 2023 Finance Director Grinnell gave a presentation noting the city started work on the budget and levy in July and August. In September the City Council adopted a preliminary levy and budget at a 7.2% increase with the goal to reduce the levy. During work sessions in November the City Council was able to reduce the levy. Ms. Grinnell shared about governmental funds including the general fund, special revenue funds, capital funds, and the debt service fund. She gave an overview of general fund revenue comparisons and noted the general fund levy is up 5.4% from 2022 which is about a $554,000 difference. Ms. Grinnell spoke about a new item in the budget of Cable Franchise Fee revenue, licenses and permits, intergovernmental aids, and charges for services. Ms. Grinnell noted property taxes make up about 80% of revenue for the city, followed by licenses and permits. She contrasted revenues with an expenditure comparison including general government, public safety, public works, community development, and parks and recreation. Regarding special revenue funds Ms. Grinnell shared about charitable gambling (proceeds from pull tabs that are legally required to go to fire department equipment and training), cemetery fund, cable franchise, and American Rescue Plan Act (ARPA) funds. Ms. Grinnell walked the City Council through the eight Capital Funds including vehicle and equipment replacement, capital facilities, park renovation, park development, transportation infrastructure management, Tax Increment Financing (TIF) #11, TIF #12, and pavement management. Ms. Grinnell shared about the Capital Improvement Plan 2023-2027 City Council Minutes – December 12, 2022 4 noting the city has a five-year plan of improvements which helps the city meet its strategic plan goals, especially the goals of financial sustainability and asset management. Regarding park renovation and park development, Ms. Grinnell shared about park renovation fees and planned 2023 projects including Lake Ann Park Roof Replacements and playground replacements, as well as the Lake Ann Park Preserve, Arboretum Trail Installments. She noted the city is considering a local option sales tax for various park improvements. Ms. Grinnell spoke about transportation infrastructure and the pavement management fund and walked the City Council through scheduled projects through 2027. The city tax levy needed is at a 6.3% increase; the property tax proposals sent to residents were based on a 7.2% levy so final tax bills will be a bit lower than proposed on the most recent notice. Ms. Grinnell showed a slide on screen demonstrating how the levy will impact property taxes and where property tax dollars go including to the City (19%), County (29%), School District (46%), and other entities (8%). She walked the City Council through the effect of city taxes sample properties for homes valued between $300,000 to $1,100,000 and businesses within the City of Chanhassen. Mayor Ryan opened the public hearing. There were no public comments. Mayor Ryan closed the public hearing. Councilman McDonald was not on board with the preliminary budget increase of 7.2% and thinks staff did a good job in coming back with proposals to reduce that number. He noted trails were a big driver for the budget and stated Chanhassen has many trails that were built at the same time and are deteriorating. He hopes the city does not have to go through the tough times regarding trails as they had to for roads in previous years. He will support the 6.3% increase realizing they cannot allow the infrastructure to get to a crisis point. Councilwoman Schubert is similar to Councilman McDonald and wanted to get as close to 5.2% as they could. She is grateful to staff for bringing the percentage down and regarding trails and parks, and safety is what drove her in support of the 6.3%. Young children through the elderly are using parks and trails and the city needs to spend money for upkeep to keep people safe; she said that is where the shift came in supporting more money for trails within the city. Mayor Ryan noted the City Council wrestled with the decision between the 7.2% and the 5.2% increase as well as the investment in trails within the community. She reminded residents that the City Council has been diligently working through the budget for the last six months, noting they discuss things at length and try to find a balance between keeping increases as low as possible and appropriately investing in the future. They looked at different budget scenarios, looked at neighboring communities, and want to make sure that every line-item investment aligns with the strategic priorities of the city. Mayor Ryan thanked department heads for time spent on their budget items, especially when they received push back early on from the City Council; she also thanked Ms. Grinnell and Ms. Hokkanen noting it is an all-hands-on-deck process. Councilman Campion moved, Councilwoman Rehm seconded that the Chanhassen City Council adopt a resolution approving the 2023 Final Budget, 2023-2027 Capital Improvement Plan, and Final 2022 Tax Levy Collectible in 2023. All voted in favor and the motion carried unanimously with a vote of 5 to 0. City Council Minutes – December 12, 2022 5 COUNCIL PRESENTATIONS. Councilman Campion noted it is bittersweet to close out his years on City Council and he thanked his wife and children for their support and understanding. It has been an honor to serve the City Council, there have been exciting times, many challenging issues and change, as well as continuing to operate through Covid. He thanked the residents for electing him to his terms and noted it has been an honor and privilege to serve. Councilwoman Rehm has enjoyed serving the community, learning about how the city works, and she leaves knowing she will stay in Chanhassen and will continue to serve in other capacities. Mayor Ryan thanked them both for their service and noted they will be missed. She also thanked staff for their hard work throughout the year. ADMINISTRATIVE PRESENTATIONS. Ms. Hokkanen noted applications for the City Council vacancy will be available online on December 15 on the city’s website, a notice will be placed in the Chanhassen Villager, and other communication outlets. Applications are due by noon on January 6, 2023 and interviews are scheduled for January 18. CORRESPONDENCE DISCUSSION. 1. 2023 City of Chanhassen Meeting Schedule 2. 2022 Building Permit Activity 3. Palm Beach County Fire Rescue Memo of Appreciation Councilman Campion moved, Councilwoman Rehm seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:22 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Kim Meuwissen City Clerk