02-28-2023 PRC Agenda Packet
A.7:00 P.M. - CALL TO ORDER
B.ROLL CALL
C.APPROVAL OF AGENDA
Commissioners may add or delete items at this time.
D.PUBLIC ANNOUNCEMENTS
E.VISITOR PRESENTATIONS
Commission Procedures allow for presentations from the audience at this time. If a motion is
required, the item will be forwarded to the next available agenda to allow for publication and
review prior to consideration.
F.APPROVAL OF MINUTES
F.1 Meeting Minutes: January 24, 2023
G.GENERAL BUSINESS
G.1 Review Park and Recreation Commission Handbook
H.REPORTS
H.1 February Festival Evaluation
I.COMMISSION MEMBER COMMITTEE REPORTS
J.COMMISSION MEMBER PRESENTATIONS
K.ADMINISTRATIVE PACKET
AGENDA
CHANHASSEN PARK & RECREATION COMMISSION
TUESDAY, FEBRUARY 28, 2023
CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD
1
L.ADJOURNMENT
2
Park & Recreation Commission Item
February 28, 2023
Item Meeting Minutes: January 24, 2023
Item No:F.1
Agenda Section APPROVAL OF MINUTES
Prepared By Amy Weidman, Admin Support Specialist
SUGGESTED ACTION
Approve the Park & Recreation Commission meeting minutes dated January 24, 2023.
SUMMARY
BACKGROUND
DISCUSSION
RECOMMENDATION
Approve the Park & Recreation Commission meeting minutes dated January 24, 2023.
ATTACHMENTS
Park and Recreation Commission meeting minutes dated January 24, 2023
3
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
MINUTES
JANUARY 24, 2023
Chairman Tsuchiya called the meeting to order at 7:01 p.m.
MEMBERS PRESENT: Karl Tsuchiya, Don Vasatka, Scott Fischer, Heather Markert, Dan
Eidsmo, Youth Commissioner Alex Jerdee.
MEMBERS ABSENT: Jim Peck, Matt Kutz.
STAFF PRESENT: Jerry Ruegemer, Park and Recreation Director; Adam Beers, Park
Superintendent; Priya Tandon, Recreation Manager.
PUBLIC PRESENT: None.
APPROVAL OF AGENDA: Commissioner Markert moved, Commissioner Eidsmo
seconded to approve the agenda as presented. All voted in favor and the motion carried
unanimously with a vote of 6 to 0.
PUBLIC ANNOUNCEMENTS: None.
VISITOR PRESENTATIONS: None.
APPROVAL OF MINUTES:
APPROVE PARK & RECREATION MINUTES DATED DECEMBER 13, 2022
Commissioner Markert moved, Commissioner Fischer seconded to approve the Minutes of
the Park and Recreation Commission Meeting dated December 13, 2022 as presented. All
voted in favor and the motion carried unanimously with a vote of 6 to 0.
GENERAL BUSINESS:
1. Approve Purchase and Park Equipment Replacement Schedule for South Lotus Lake
Park and Sugarbush Park
Park Superintendent Beers gave a summary presentation noting this year's park and trail capital
improvement program contains $170,000 for a variety of work to be completed as a part of the
Park Equipment Replacement Schedule. Funds for the project have been distributed equally
4
Park and Recreation Commission Minutes – January 24, 2023
2
between South Lotus Lake Park and Sugarbush Park for the purchase and installation of new
playground equipment, engineered wood fiber, and associated restoration costs. Four companies
were selected to participate in the RFP process providing playground equipment designs.
Vendors were selected based on past performance and equipment quality. Costs include
supervised installation from vendor representatives and factory warranty on equipment. An
online workshop was available online regarding playground options with more than 750
engagements and 482 residents voting on their preference.
The Commissioners discussed survey results, vendors, and the installation timeline ensuring
families can still enjoy the parks over the summer.
Commissioner Markert moved, Commissioner Eidsmo seconded that the Park and
Recreation Commission recommends the City Council award quotes to Minnesota
Wisconsin Playground for $68,000 and Northland Recreation for $78,000 for playground
equipment at South Lotus Lake Park and Sugarbush Park. Funds for the project are
included in the 2023 Capital Improvement Program. All voted in favor and the motion
carried unanimously with a vote of 6 to 0.
REPORTS:
1. 2023 February Festival Preview
Recreation Manager Tandon gave a preview presentation of the 2023 February Festival on
Saturday, February 4 at Lake Ann Park. She shared about the Medallion Hunt beginning
Monday, January 30 and noted free door prize tickets will also be available at the event.
Admission to Feb Fest is free, and attendees can enjoy activities such as horse-drawn wagon
rides and the event will include snowshoe demos, kids scavenger hunt, kicksledding demos, fat
tire bike demos, bonfires, ice skating, and sledding. New activities in 2023 are ice fishing demos
with two sponsors who will help kids and adults learn about ice fishing. Food and drink
concessions will be available for purchase. Ms. Tandon stated prizes for the ice fishing contest
will be awarded to the top 50 fish by weight. They hope to have between 1,000-2,000 people
attending and shared that currently the City has 750 people who have RSVP’d on the Facebook
event. Ms. Tandon is excited for another great year and thanked the many sponsors and
volunteers for the event.
COMMISSION MEMBER COMMITTEE REPORTS: None.
COMMISSION MEMBER PRESENTATIONS: None.
ADMINISTRATIVE PRESENTATIONS: None.
5
Park and Recreation Commission Minutes – January 24, 2023
3
ADJOURNMENT:
Commissioner Markert moved, Commissioner Eidsmo seconded to adjourn the meeting.
All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Park and
Recreation Commission meeting was adjourned at 7:31 p.m.
Submitted by Jerry Ruegemer
Park and Recreation Director
Prepared by Amy Weidman
Administrative Support Specialist
6
Park & Recreation Commission Item
February 28, 2023
Item Review Park and Recreation Commission Handbook
Item No:G.1
Agenda Section GENERAL BUSINESS
Prepared By Jerry Ruegemer, Park and Recreation Director
SUGGESTED ACTION
SUMMARY
BACKGROUND
The Park and Recreation Commission is an advisory board that is appointed by the Chanhassen City
Council. The Park and Recreation Commission consists of seven members who have staggered 3 year
terms expiring on March 31 of each year. Additionally, the commission may also have one to two youth
members. With staggered terms, many times the commissioners are newly appointed and may not have
a lot of background with the city and how the commission functions. In an effort to improve the
onboarding process, a Park and Recreation Commission Handbook was developed to distribute to new
and existing members to become familiar with the duties, responsibilities, and procedures followed to
be effective.
Staff would like the Park and Recreation Commission to review the handbook and provide feedback
and make suggestions of items that need to be added. Staff's goal is to have this ready for distribution at
the April meeting.
DISCUSSION
RECOMMENDATION
ATTACHMENTS
PRC Handbook 2023 draft
7
CITY OF CHANHASSEN
Park and Recreation
Commission
HANDBOOK
8
Table of Contents
Welcome Letter……………………………………………………….………3
2023 Meeting calendar…………………………………………….………...4
Strategic plan summary and mission…………………………………....…5
Organizational Chart.……………………………….………………….…….7
PRC Bylaws …………………………………………………………….…….8
City Code, Chapter 2-46.05 Park and Recreation Commission..………11
City Code, Chapter 14, Park and Recreation codes….…………………12
2 9
OITYOT OIIAI{IIASSIN
Chanhassen is a Community for Life - Providing for Today and Planning for lomorrow
welcome to the Park and Recreation Gommission
Congratulations on your appointment to the Park and Recreation Commission. Thank
you for your willingness to serve your community and contribute to making Chanhassen
a Community for Life.
The Park and Recreation Commission serves as an advisory board and helps to shape
the future of our parks, trails, events, and recreation programs.
Your views, with those of your fellow commissioners, represent a variety of community
interests. The Park and Recreation Commission is an appointed group from where you
can hear from residents and learn their concerns regarding many topics. As you serve
the public interest your recommendations have a significant effect on the quality of life
and protection of the environment.
I hope you find this handbook valuable. Use it as a resource and feel free to work with
city staff.
lzW
Jerry Ruegemer
Park and Recreation Director
PH 952.227.1 I 00 . www.ci.chan hassen.mn.us . FX 952.227. I I I 0
77OO I.4ARKET BOULEVARD .PO BOX I4T.CHANHASSEN .MINNESOTA 55317
3 10
CITY OF CHANHASSEN
2023 MEETING SCHEDULE
S M T W T F S S M T W T F S S M T W T F S
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S M T W T F S S M T W T F S S M T W T F S
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30
S M T W T F S S M T W T F S S M T W T F S
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9 10 11 12 13 14 15 13 14 15 16 17 18 19 10 11 12 13 14 15 16
16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 23
23 24 25 26 27 28 29 27 28 29 30 31 24 25 26 27 28 29 30
30 31
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 7 1 2 3 4 1 2
8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9
15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16
22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23
29 30 31 26 27 28 29 30 24 25 26 27 28 29 30
31
City Holidays
Council Meetings: 2nd & 4th Mondays - 5:30 pm Work Session, 7:00 pm Regular Meeting
(March 27 meeting moved to March 20)
Planning Commission: 1st & 3rd Tuesdays - 7:00pm (no meeting July 4, Aug 1, and Nov 7)
Economic Development Commission: 2nd Tuesday 5:30pm (2nd Wednesday in December)
Park & Recreation Commission: 4th Tuesday - 7:00pm (2nd Tuesday in December)
Environmental Commission: 2nd Wednesday - 6:00pm (no meeting in August)
Commission on Aging: 3rd Friday - 10:00am
Election Day (no City meetings)
Night to Unite (no City meetings)
JANUARY FEBRUARY MARCH
APRIL MAY JUNE
AUGUST SEPTEMBER
OCTOBER NOVEMBER DECEMBER
JULY
G:\Agendas\Annual Meeting Calendars\2023 meeting calendar.xlsx 12/22/2022
4
11
STRATEGIC PLAN SUMMARY 2021-2024
City of Chanhassen
Strategic
Priority
Financial
Sustainability
Asset
Management
Development &
Redevelopment
Operational
Excellence
Communications
Desired
Outcome
Financial stability
in all funds
Key Outcome
Indicator
-Fund balances
-Fund policies
- Approved budget
-Service levels
-Fund balance targets, strateg y in place 2022
-2024 Fund balance within policy
-Core service levels defined by 6/2023
-long-term financial resources aligned with service
level by 2024
Strategic
Initiatives
a) Establish service levels in core
operations
b) Improve internal control structure
c) Adopt financial policies
d) Comprehensive 5-year financial plan
e) Update financial system Financial policies guide -Financial policies -Financial policies adopted and used to develop f) Departments trained to use financial decision making annual budget beginning 2022 -----------+-----------+---------------------, system
Financial systems produce -Automated processes
timely, accurate and -Standards and ad-hoc
meaningful financial re ports
information
-Industry standards
-Update Springbrook software by July 2021
-Automate all workflows b y 12/2023
-Implement on-line budget process by 12/2021
-Select and im plement new financial system by
12/2023
-Meet 2022/2023/2024 targeted metrics a) Comprehensive inventory of assets
b) Establish comprehensive capital and asset
-----------+-----------+---------------------< management and replacement system
Effective utilization and
protection of assets - Approved policies
c) Create integrated maintenance program
to sup port LOS -----------+-----------+---------------------, d) Evaluate hiring asset manager Assets adequate -Level of service standards -LOS standards for critical operations ado pted by
Ability to pa y for critical
assets
-Financial balances
-Life-cycle costs
-Fund sources & strategies in place for critical
assets ($100k+) by 7/2023
to su pport ado pted levels -Level of service asset 6/2022
of service inventory -Minimum asset allocation for critical operations
by 6/2023
Diversity in new
development
- # of units
-Sq. ft.
-Jobs
-Permits
-Avienda development completed by 1/202 7
-Lift station #32 completed b y 2023
-See development activity of at least three
types each year
a) Reconcile ordinances with
Comprehensive Plan Goals
b) Review downtown vision plan and
identify roadblocks
-----------+-----------+---------------------, c) Inventory vacant or underutilized
Redevelopment consistent - # of public-private
with our vision partnerships
-Stakeholder feedback
New innovative places and - # new ideas
spaces - # pilot projects
Satisfied workforce -Employee survey results
-One CDA project/year
-75% decisions sup ported by key stakeholders
- 2 ideas become real projects by 2024
buildings
d) Review "business friendly" policies,
ap proaches
e) Evaluate plan for supportive
infrastructure for future development
-In 2021, 90% of employees participat e in a) Establish em ployee engagement and
-----------+-----------t-e _m_,_p_lo�yc.e_e _s_u _rv_e�y'----------------1 development program
A competent workforce -Training standards
-Licenses, certifications
-12% turnover rate (nonretirement) 2021-2024 b) Conduct a class and comp study, including • Each employee participates in one job-specific implementing related supervisor training for trainin and one rofessional develo ment trainin -----------+-----------+--��--�------�-------< employee evaluations
Improved operational -Processing, response,
effectiveness , cycle times
including through the -Service levels
use of technology -Complaints
and innovation
Im proved understanding of
city operations
-Survey results
-Survey results (community)
-Resident satisfaction with targeted services
at/above 75% in 2022 community survey
-Demonstrated efficiency im provements: 2
de partments by 12/2024
-Annually, see increase in% of residents
indicating knowledge of city operations
c) Develop customer service standards and
practices
d)Develop complaint tracking system
e) Evaluate and conduct efficiency
improvement projects
a) Establish an external communication plan
b) Establish an internal communication
plan Im proved internal -Intranet usage stats -Increase satisfaction with internal communication c) Complete website enhancements communication -Survey results (internal) by 25% between 2021-2024
-----------+-----------+---------------------, d) Develop/deploy community engagement
Improved communication
with outside organizations
-Partner communication
-Survey (partners)
-80% of survey respondents indicate good
communication with City of Chanhassen by 2024
City of Chanhassen Strategic Plan FY 2021 -2024 I March 2021
strategy
5 12
OUR VISION
Chanhassen is a safe, welcoming community with engaged residents, abundant natural amenities and vibrant businesses,
supported by valued services that make this a community for life.
OUR MISSION
Our mission is to serve the public. We do this through the delivery
of reliable, cost-effective services designed to provide a safe,
sustainable community.
OUR VALUES
INNOVATION
We seek to be innovative, collaborative
problem solvers to provide responsive,
quality services.
RESPECT
We believe in people and we strive to
treat them with dignity in an equitable
and inclusive manner.
STEWARDSHIP
We strive to manage transparently the
City's financial investments to provide
essential services and protect its valuable
assets and natural resources.
ENGA GEMENT
We seek to provide opportunities for
residents to connect with the community,
each other and the natural environment.
City of Chanhassen Strategic Plan FY 2021 -2024 I March 2021
6 13
Citizens
City Attorney Commissions
City Council
City Manager
CITY OF CHANHASSENOrganizationalChart 2022
Park & Recreation
Park & Recreation Director
Recreation Manager
•Recreation Supervisor
Recreation Center Manager
•Facility Supervisor
Senior Citizen Coordinator
Park Superintendent
•Park Maintenance Foreman
•Park Maintenance Operator
Public Works
Public Works Director/City Engineer
Engineering
Assistant City Engineer
•Engineering Tech III
•Project Engineer
•Engineering Tech IV (Construction Manager)
GIS Specialist
Water Resources Engineer
•Water Resources Technician
Engineering Support Specialist
Maintenance
Public Works Operations Manager
•Surface Water Maintenance Foreman
•Street Maintenance Operator
•Street Maintenance Foreman
•Street Maintenance Operator
•Equipment Superintendent
•Mechanics
•Water & Sewer Maintenance Foreman
•Utility Operator
•Utility Technician
•Water Production Foreman
•Utility Locator
•Water Production Technician
•Public Works Support Specialist
Facilities
Facilities Maintenance Supervisor
Assistant City Manager
City Clerk
•Senior Admin Support Specialist
•Admin Support Specialist
Communications Manager
•Digital Communications Specialist
•Communications Specialists
Administration
Community Development
Community Development Director
Senior Planner
Associate Planner
Environmental Resource Specialist
Building Official
•Building Inspectors
•Mechanical Inspectors
•Permit Support Staff
Finance Director
Assistant Finance Director
•Financial Analyst
•Accountant
•Accountant - Utility Billing
Finance IT
IT Manager
PC Support Technician
IT Technician
Law Enforcement
Lieutenant
Carver County Contract
Economic Development Manager
Economic Development Fire Chief
Fire Marshal/Assistant Fire Chief
Firefighter/Code Enforcement Specialist
Firefighter/Admin Support Specialist
Firefighter-Career
Fire Captain-Career
•Part-time/Paid-on-call Fire Deptartment
Fire
7 14
BYLAWS
PARK AND RECREATION COMMISSION
CITY OF CHANHASSEN
The following bylaws are adopted by the Chanhassen Park and Recreation Commission to facilitate the
performance of its duties and the exercising of its functions as a commission established by the City
Council.
Section 1: Duties And Responsibilities:
1.1 To hold meetings of its members, to consider such matters pertaining to parks and public
recreation programs in the City as shall be referred to the Commission by the Council, or as the
members of the Commission themselves deem proper.
1.2 To prepare a comprehensive plan for the future development of the City park and recreation
system, to be submitted to the City Council for implementation, and to maintain said plan, and
recommend amendments to the plan to the City Council, as may become necessary or desirable.
1.3 To act in an advisory capacity to the Council in all matters relating to a park and recreation
program in the City.
1.4 Establishment of Subcommittees: The Park and Recreation Commission may, as they deem
appropriate, establish special subcommittees comprised solely of their own members.
Section 2: Meetings:
2.1 Time: Regular meetings of the Commission shall be held on the fourth Tuesday of each month
at 7:00 p.m. in the City Council Chambers, 7700 Market Blvd., unless otherwise directed by the
Chairperson, in which case at least 24 hours notice will be given to all members. Regular
meetings shall have a curfew of 10:00 p.m., which may be waived at the discretion of the
chairperson. All unfinished business will be carried over to the next regular Park and Recreation
Commission meeting.
2.2 Special meetings: Special meetings shall be held upon call by the chairperson or in his/her
absence, by the Vice-Chairperson, or any other member with the concurrence of four other
members of the commission, and with at least 48 hours notice to all members. Notice of all
special meetings shall also be posted on the official city bulletin board.
2.3 Attendance: Park and Recreation Commission members shall attend not less than seventy-five
(75%) percent of all regular and special meetings held during a given (calendar) year, and shall
not be absent from three (3) consecutive meetings. Failure to meet this minimum attendance
requirement shall result in removal from the commission.
Section 3 Commission Composition, Terms and Vacancies:
3.1 Composition: The commission shall consist of seven (7) voting members. Additionally, the
commission may also have one or two youth representatives who shall also be voting members.
Commissioners shall be appointed by the Council and may be removed by the Council.
3.2 Terms and Vacancies: The council shall appoint members to the commission for staggered
terms of three (3) years; however, youth commissioners shall serve one year terms. Vacancies
during the term shall be filled by the council for the unexpired portion of the term.
8 15
G:\PARK\Park and Recreation Commission\PRC Handbook\PRC Bylaws 2020.docx
All members shall serve without compensation.
3.3 Quorum: Half plus one (5) Park and Recreation Commission members shall constitute a quorum
for the transaction of business. Whenever a quorum is not present, no final or official action
shall be taken at such meeting.
Section 4 Organization:
4.1 Election of Officers: At the first meeting in April of each year, the Park and Recreation
Commission shall hold an organizational meeting. At this meeting, the commission shall elect
from its membership a Chairperson and Vice-Chairperson. Each member shall cast its vote for
the member he/she wishes to be chosen for Chairperson. If no one receives a majority, voting
shall continue until one member receives the majority support. Vice-Chairperson shall be elected
from the remaining numbers of the same proceeding.
4.2 Duties of the Chairperson and Vice-Chairperson: The Chairperson, or in his/her absence the
Vice-Chairperson, shall preside at meetings, appoint committees from its own membership, and
perform other such duties as ordered by the commission.
The Chairperson shall conduct the meeting so as to keep it moving as rapidly and efficiently as
possible and shall remind members, witnesses, and petitioners to preserve order and decorum and
to keep comments to the subject at hand.
The Chairperson shall not move for action but may second motions.
Section 5 Procedure:
5.1 Parliamentary Procedure: Generally, or as appropriate, Parliamentary Procedure, governed
by Roberts Rules of Order Revised, shall be followed at all regular meetings. At special work
session meetings, and when appropriate, the commission may hold group discussions not
following any set parliamentary procedures except when motions are before the commission.
Section 6 - Public Hearings:
6.1 Purpose of Hearings: The purpose of a hearing is to collect information and facts in order for
the commission to develop a rational recommendation for the City Council.
6.2 Hearing Procedure: At hearings, the following procedure shall be followed in each case:
a.The Chairperson shall state the case to be heard.
b.The Chairperson shall call upon staff to present the staff report. Required reports from each
city department shall be submitted to the Park and Recreation Commission before each case
is heard.
c.The Chairperson shall ask the applicant to present his case.
d.Interested persons may address the commission, giving information regarding the particular
proposal.
e.Petitioners and the public are to address the Chairperson only, not staff or other
9 16
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commissioners.
f.After all new facts and information have been brought forth, the hearing shall be closed and
interested persons shall not be heard again. Upon completion of the hearing on each case,
the Park and Recreation Commission shall discuss the item at hand and render a decision.
The Park and Recreation Commission, if it so desires, may leave the public record open for
written comments for a specified period of time.
g.The Chairperson shall have the responsibility to inform all of the parties of their rights of
appeal on any decision or recommendation of the Park and Recreation Commission.
6. 3 Schedule: At meetings where more than one hearing is scheduled, every effort shall be made to
begin each case at the time set on the agenda, but in no case may an item be called for hearing
prior to the advertised time listed on the agenda.
Section 7 Miscellaneous:
7.1 Park and Recreation Commission Discussion:
a.Matters for discussion which do not appear on the agenda shall be added to the agenda
immediately following roll call.
b.Matters which are added shall be discussed at an appropriate time in the agenda as assigned
by the chairperson.
7.2 Suspension of Rules: The commission may suspend any of these rules by a unanimous vote of
the members present.
7.3 Amendments: Amendment of these bylaws may be made at any regular or special meeting of
the Park and Recreation Commission but only if scheduled on the meeting agenda in advance of
the meeting.
7.4 Review: Every Five Years, at the first meeting in April or as deemed appropriate, these bylaws
shall be read and adopted by the Park and Recreation Commission.
Chairperson:__________________________________ Date: _______________________Updated
8/2020
10 17
Sec 2-46.05 Park And Recreation Commission
(a)Creation. There is established a park and recreation commission for the city.
(b)Membership. The park and recreation commission consists of seven members
appointed in the manner set forth in this subsection. Members of the commission are
appointed by the council for staggered terms of three years expiring on March 31 of
each year. Additionally, the commission may also have one or two youth
representatives who shall also be voting members. Youth representatives shall be
appointed for one-year terms.
(c)Officers; meetings. The chairperson and vice chairperson of the park and recreation
commission are appointed by the commission from among its membership for the term
of one year. The commission shall adopt its own bylaws with the approval of the city
council. All members of the commission may vote on all questions before the
commission. No member of the commission may vote on any question in which the
member has fiduciary interest, either directly or indirectly. The commission shall
determine in its bylaws the date and time of its meetings and shall set such public
hearings as are necessary and desirable or as required by law or this Code.
(d)Powers and duties. The park and recreation commission shall have the following
powers and duties:
(1)To hold meetings of its members, to consider such matters pertaining to parks
and public recreation programs in the city as shall be referred to the commission
by the council, or as the members of the commission themselves deem proper.
(2)To prepare a comprehensive plan for the future development of the city park
and recreation system, to be submitted to the city council for implementation,
and to maintain said plan, and recommend amendments of the plan to the city
council, as may become necessary or desirable.
(3)To act in an advisory capacity to the council in all matters relating to park and
recreation in the city.
(e)Reports. The commission shall make an annual written report to the council, not later
than March 31 of each calendar year, containing the commission's recommendations
for the ensuing year.
(Ord. No. 363, § 6, 1-12-04; Ord. No. 582, § 1, 4-22-13)
11 18
CHAPTER 14 PARKS AND RECREATION
ARTICLE 14-I IN GENERAL (RESERVED)
ARTICLE 14-II (RESERVED)
ARTICLE 14-III (RESERVED)
ARTICLE 14-IV PARK RULES
Cross reference(s)—Boats and waterways, Ch. 6; planning and development, Ch. 15; park
land dedication, § 18-79.
State law reference(s)—Authority of city to establish, improve, maintain, etc., parks, parkways
and recreational facilities, and to protect and regulate their use, M.S. §§ 412.491, 429.021
subd. 1; authority for city to operate a program of public recreation and playgrounds, M.S. §
471.15 et seq.
ARTICLE 14-I IN GENERAL (RESERVED)
ARTICLE 14-II (RESERVED)
Editor's note(s)—Ord. No. 360, § 1, adopted Dec. 8, 2003, repealed Art. II, which pertained to
the park and recreation commission and derived from Ord. No. 17, §§ 1 and 2, adopted Jan.
15, 1968. See § 2-46.05 for provisions relating to the park and recreation commission.
ARTICLE 14-III (RESERVED)
Editor's note(s)—Section 2 of Ord. No. 198 adopted Feb. 14, 1994, specifically repealed §§ 14-
31, 14-32, 14-35—14-37, inclusive of the substantive sections of former Art. III, relative to park
acquisition and development fund. Prior to repeal, Art. III consisted of §§ 14-31 and 14-32,
derived from Ord. No. 14A, §§ 1, 4.03, adopted May 16, 1977 and Ord. No. 14-B, § 1, adopted
Aug. 6, 1979. Sections 14-33—14-55 were previously reserved.
ARTICLE 14-IV PARK RULES
Sec 14-56 (Reserved)
Sec 14-57 Violations
Sec 14-58 Public Gathering Permits
Sec 14-59 (Reserved)
Sec 14-60 Operating Hours
Sec 14-61 Alcoholic Beverages
Sec 14-62 Camping
Sec 14-63 Destructive Devices
Sec 14-64 Water Pollution
Sec 14-65 Animals
Sec 14-66 Fires
Sec 14-67 Use Of Vehicles
Sec 14-68 Glass Receptacles
Sec 14-69 Authorized Persons Exempt
Sec 14-70 Public Swimming Beaches
12 19
Cross reference(s)—Operation of snowmobiles in parks, § 12-33(4).
Sec 14-56 (Reserved)
Editor's note(s)—Ord. No. 360, § 2, adopted Dec. 8, 2003, repealed § 14-56, which pertained
to definitions and derived from Ord. No. 59, § 1, adopted July 21, 1975. See § 1-2 for
definitions.
Sec 14-57 Violations
Any person found violating this article by any peace officer or his deputy and who upon such
officer's request to cease and desist from such violation fails or refuses to do so may be
requested to leave the park and if necessary may be ordered or removed from the park by the
peace officer. Such denial of continued use and enjoyment of the parks to violators shall also
apply to enforcement of any rules and regulations promulgated by the city provided such rules
and regulations are consistent with this article. In addition or in the alternative, any person
convicted of violating this article shall be guilty of a misdemeanor.
(Ord. No. 59, § 3, 7-21-75)
Sec 14-58 Public Gathering Permits
A permit shall be obtained from the city before participating in any of the following activities in a
city park:
(a)Carnivals;
(b)Community celebrations;
(c)Gatherings of 50 or more persons, including picnics and political gatherings; and
(d)Contests and exhibitions, including, among other things, those that require exclusive
use or charging admission.
Application for the permit shall be made on forms provided by the City.
(Ord. No. 59, § 31, 7-21-75; Ord. No. 360, § 3, 12-8-03)
HISTORY
Amended by Ord. 683 on 1/10/2022
Sec 14-59 (Reserved)
Editor's note(s)—Ord. No. 360, § 4, adopted Dec. 8, 2003, repealed § 14-59, which pertained
to parking permits for parking in Lake Ann Park and derived from Ord. No. 59, § 31, adopted
July 21, 1975.
Sec 14-60 Operating Hours
13 20
No person shall park, be in or remain in, or leave any vehicle in any park, between the hours of
10:00 p.m. and 6:00 a.m. This section does not apply to those vehicles or persons involved in
organized activities which are authorized to remain in a park by the city.
(Ord. No. 59, § 4, 7-21-75)
Sec 14-61 Alcoholic Beverages
Except for malt beverages and wine, no person shall consume or have in his possession while
within any city park any bottle or receptacle which contains intoxicating liquor which has been
opened, or the seal broken, or the contents of which have been partially consumed.
(Ord. No. 57, § 5.02, 6-17-75; Ord. No. 57A, § 1, 9-20-76; Ord. No. 2H, § 7.19, 4-19-82; Ord.
No. 134, § 1, 11-11-90; Ord. No. 360, § 5, 12-8-03; Ord. No. 391, § 1, 3-28-05)
Sec 14-62 Camping
No person shall set up tents, shacks, or any other temporary shelter, nor shall any person
leave in any park after closing hours any movable structure or special vehicle, such as a
housetrailer, camptrailer, campwagon or the like, without the written permission of the city.
(Ord. No. 59, § 12, 7-21-75)
Sec 14-63 Destructive Devices
No air-rifles, BB guns, slingshots, explosives, fireworks, or devices capable of discharging
blank ammunition shall be brought into or used in park areas, except discharge of a bow at an
archery range in accordance with park rules and by peace officers while executing their lawful
duties. City sanctioned firework displays are exempt from this requirement.
(Ord. No. 59, § 14, 7-21-75; Ord. No. 345, § 2, 9-8-03; Ord. No. 360, § 6, 12-8-03)
Sec 14-64 Water Pollution
Discharge in waters of any pond, stream or any other body of water, of any substance, or liquid
or solid, or any matter or thing which is a pollutant is prohibited.
(Ord. No. 59, § 16, 7-21-75)
Sec 14-65 Animals
(a)Except as provided in subsection (b) below, no person shall be permitted to take any
animal, excluding but not limited to dogs and cats, into a park. This prohibition shall not
apply to properly harnessed or leashed service animals, from a recognized service
training program, assisting totally or partially blind or deaf persons or persons with a
physical or sensory disability, or to a dog used by law enforcement officers, or persons
training a dog or other animal to be a service animal or in rescue action.
(b)Walking leashed dogs is allowed on city trails and streets, except in public beach areas.
The person having control of the dog shall immediately remove any feces left by the
14 21
dog. The person in control of the dog must have in their possession equipment for
picking up and removing the feces.
(Ord. No. 59, § 23, 7-21-75; Ord. No. 233, § 1, 2-27-95; Ord. No. 305, § 2, 7-10-00; Ord. No.
360, § 7, 12-8-03)
Cross reference(s)—Animals, Ch. 5.
Sec 14-66 Fires
(a)No person shall start any fire in any park, except fires may be made by picnic parties in
the park, but only in freestanding barbecue grills or in the places in said parks provided
for the purpose and so designated by the city. Any person who starts any such fire is
charged with the duty of completely extinguishing such fire or fires before leaving such
park. Nothing herein shall be construed to limit or restrict the enforcement of
ordinances regulating air pollution control and setting ambient air quality standards.
(b)It shall be unlawful to have any fires on the ice of any park waters; provided, however,
that manufactured heaters burning liquid fuel may be used.
(Ord. No. 59, §§ 26, 30, 7-21-75)
Sec 14-67 Use Of Vehicles
(a)No person in any park shall ride or drive a vehicle at a rate of speed exceeding 15
miles per hour, except upon such roads as the city council may designate by posted
signs, for speedier travel.
(b)No person when using a park shall interfere with the passage of vehicles.
(c)No vehicle is permitted on any foot walk, lawn, or any other grounds of city parks
except in such areas or upon such trails, paths or roadways as are specifically
designated by posted signs for traffic or parking purposes.
(d)No driver of any vehicle shall tow or push any toboggan, sled, ice skater, bicycle or any
other sliding or coasting device, nor shall a driver permit any person to board or alight
from nor hang onto said vehicle when said vehicle is in motion.
(e)No vehicle of any kind shall be permitted to drive across or on park lands except on
roadways, except such vehicles and machines as operated by the city. Nothing herein
shall be construed to prohibit the use of snowmobiles in any area of a park so
designated by resolution or ordinance.
(f)No person shall ride any bicycle upon any trail or sidewalk in such manner as to
interfere with any pedestrian thereon.
(g)Any unoccupied vehicle found in violation of the provisions of this article may be
removed and impounded at owner's expense by any police officer or duly authorized
person in accordance with the ordinances of the city.
(Ord. No. 59, § 32, 7-21-75)
15 22
Cross reference(s)—Motor vehicles and traffic, Ch. 12.
Sec 14-68 Glass Receptacles
No person shall have in his or her possession a glass bottle, glass container, or glass
receptacle within a city owned beach or city owned skateboard facility.
(Ord. No. 150, § 1, 6-10-91; Ord. No. 391, § 2, 3-28-05)
Sec 14-69 Authorized Persons Exempt
Law enforcement officers and city employees acting in their official capacities, or others acting
under their direction or control, are exempted from the provisions of this article.
(Ord. No. 254, § 1, 6-24-96)
Sec 14-70 Public Swimming Beaches
No person shall fish in an area designated for swimming.
(Ord. No. 628, § 7, 12-11-17)
16 23
Park & Recreation Commission Item
February 28, 2023
Item February Festival Evaluation
Item No:H.1
Agenda Section REPORTS
Prepared By Priya Tandon, Recreation Manager
SUGGESTED ACTION
SUMMARY
The City of Chanhassen's 30th Annual February Festival, scheduled for Saturday, February 4th from
12-3 p.m. at Lake Ann Park, was canceled due to inconsistent ice conditions on Lake Ann. The decision
to cancel was made on Tuesday, January 31st.
The Medallion Hunt portion of February Festival was not canceled, and the winner found the medallion
on Friday, February 3rd at North Lotus Lake Park.
BACKGROUND
In the weeks and months preceding January 31st, warm temperatures, rain, and snow events made for
challenging conditions for consistent strong ice to form on Lake Ann. The average temperature in
December 2022 was 18 degrees Fahrenheit, with over 19 inches of snow and 1.82 inches of rain. In
January 2023, there were only five days with weather in the single-digits or below, with over 22 inches
of snowfall and over 2 inches of rain.
The Minnesota DNR recommends 13-17" of clear, new ice to support a truck on Minnesota lakes.
Sources:
National Weather Service, National Oceanic and Atmospheric Administration (NOAA)
Minnesota Department of Natural Resources
DISCUSSION
24
As in typical years, ice depths and conditions on Lake Ann were monitored closely in the weeks leading
up to the annual February Festival. Staff were aware of the slow-developing nature of the ice, however
progression was within the expected values until approximately one week prior to FebFest. Final ice
checks were made on Friday, January 27, Monday, January 30, and Tuesday, January 31. Between all
three final ice checks, there was no measurable change in ice thickness or consistency, despite the
weekend's sub-zero temperatures.
During the final checks, ice depth in the event area was measured at a total of 14", with between 6" and
9" of clear, solid ice. Because of this inconsistency and overall lack of depth, as well as the number of
ice fishing holes required, (1,000) and number of typical event attendees, (1,500) the decision was made
to cancel FebFest. The top priority was to ensure the safety of our community members, vendors,
partners, and staff.
Pre-registered ice fishing contestants were offered the choice to apply their purchased tickets to the
2024 ice fishing contest or receive a full refund.
The FebFest Medallion Hunt, sponsored by Nicolet National Bank, still ran in full. The hunt began on
Monday, January 30th, and clues were released each day at 9 a.m. until the medallion was found. Matt,
Lynn, and Cam Pelto found the medallion on Friday, February 3rd, buried in a snowbank north of the
tennis court fence at North Lotus Lake Park.
The FebFest 2023 expense report is attached, as well as the 2022 expense report for reference. In typical
years, FebFest includes the ice fishing contest, door prizes, concessions, bonfires, kicksled demos,
snowshoe demos, hayrides, music, open skating, and more.
RECOMMENDATION
ATTACHMENTS
2023 Expense Report
2022 Expense Report
MN DNR Ice Thickness Guide
January 2023 Climate Report
December 2022 Climate Report
25
REVENUE AMOUNT
Ticket Sales $0.00
Total $0.00
EXPENDITURES
101-1611-4129 (Budget: $2,500.00)
Cabin Fever Sporting Goods (Fishing Contest Prizes) $1,919.00
Minnesota Trophies (Medallion) $41.29
Total $1,960.29
101-1611-4130 (Budget: $200.00)
Amazon (Handwarmers) $32.40
MNDNR (Fishing Contest Permit) $35.00
Total $67.40
101-1611-4340 (Budget: $1,300)
Southwest Publishing (Print Ads)$1,100.00
Total $1,100.00
101-1611-4345 (Budget: $3,000)
Midwest Sound (DJ Services) non-refundable deposit $200.00
Digital Impact Solutions (Fishing Contest Tickets)$149.00
Total $349.00
101-1611-4402 (Budget: $1,800)
Ultimate Events (Tent & Tables) restock fee $376.50
Total $376.50
TOTAL REVENUE: $0.00
TOTAL EXPENSES: $3,853.19
BALANCE: -$3,853.19
2023 February Festival
Expense Report
*February Festival is the first of four events under the Community Event Sponsorship Program.
Thirty-seven businesses have pledged $35,916.70 in cash and goods for 2023 to support these
four events.
26
REVENUE AMOUNT
Ticket Sales $6,880.00
Total $6,880.00
EXPENDITURES
101-1611-4130 (Budget: $2,600)
Cabin Fever Sporting Goods (Fishing Contest Prizes) $2,425.84
Minnesota Trophies (Medallion) $46.67
Amazon (Handwarmers) $75.98
Miscellaneous supplies $141.52
Total $2,690.01
101-1611-4300 (Budget: $2,850)
Silent Run Adventures (Dog Sled Rides)$1,060.00
Ken-Mar Farms (Horse-Drawn Wagon Rides)$850.00
Midwest Sound (DJ Services)$845.00
Digital Impact Solutions (Fishing Contest Tickets)$149.00
MNDNR (Fishing Contest Permit) $35.00
Total $2,939.00
101-1611-4340 (Budget: $1,300)
Southwest Publishing (Print Ads)$1,415.00
Total $1,415.00
101-1611-4400 (Budget: $700)
Rent-N-Save (Portable Restrooms) (est.)$400.00
Total $400.00
101-1611-4410 (Budget: $1,700)
Warning Lites (Cones)$346.00
Waste Management (Garbage Bins) (est.)$374.64
Epic Event Rental (Stage & Beanbag Toss)$196.20
Ultimate Events (Tent & Tables)$1,277.75
Total $2,194.59
TOTAL REVENUE: $6,880.00
TOTAL EXPENSES: $9,638.60
BALANCE: -$2,758.60
2022 February Festival
Expense Report
*February Festival is the first of four events under the Community Event Sponsorship Program. Forty-four businesses have
pledged $33,385.00 in cash and goods for 2022 to support these four events.
27
28
2/21/23, 11:57 AM NOWData Results
about:blank 1/1
Climatological Data for Minneapolis-St Paul Area, MN (ThreadEx) - January 2023
Date Temperature HDD CDD Precipitation New Snow Snow DepthMaximumMinimumAverageDeparture
2023-01-01 35 22 28.5 10.9 36 0 0.00 0.0 6
2023-01-02 27 22 24.5 7.1 40 0 0.02 0.1 6
2023-01-03 31 24 27.5 10.2 37 0 0.65 6.0 6
2023-01-04 33 30 31.5 14.4 33 0 0.61 8.8 14
2023-01-05 30 18 24.0 7.1 41 0 0.01 0.2 16
2023-01-06 19 5 12.0 -4.8 53 0 T T 16
2023-01-07 21 0 10.5 -6.1 54 0 0.00 0.0 15
2023-01-08 25 0 12.5 -4.0 52 0 0.00 0.0 15
2023-01-09 32 8 20.0 3.6 45 0 0.00 0.0 15
2023-01-10 28 19 23.5 7.3 41 0 T T 14
2023-01-11 34 26 30.0 13.9 35 0 0.07 T 13
2023-01-12 32 19 25.5 9.5 39 0 T T 13
2023-01-13 20 13 16.5 0.6 48 0 T T 12
2023-01-14 31 13 22.0 6.1 43 0 0.00 0.0 12
2023-01-15 37 29 33.0 17.2 32 0 0.00 0.0 12
2023-01-16 37 32 34.5 18.8 30 0 0.53 0.7 11
2023-01-17 35 31 33.0 17.3 32 0 0.02 T 11
2023-01-18 33 28 30.5 14.8 34 0 0.00 0.0 9
2023-01-19 32 27 29.5 13.9 35 0 0.16 3.5 10
2023-01-20 27 18 22.5 6.9 42 0 0.00 0.0 11
2023-01-21 24 17 20.5 4.9 44 0 T T 11
2023-01-22 21 15 18.0 2.3 47 0 0.01 0.1 10
2023-01-23 31 11 21.0 5.3 44 0 T T 10
2023-01-24 29 14 21.5 5.8 43 0 T T 10
2023-01-25 28 16 22.0 6.2 43 0 0.03 0.7 9
2023-01-26 16 2 9.0 -6.9 56 0 T T 10
2023-01-27 33 6 19.5 3.6 45 0 0.14 2.2 12
2023-01-28 7 2 4.5 -11.5 60 0 0.00 0.0 11
2023-01-29 6 -5 0.5 -15.7 64 0 0.00 0.0 11
2023-01-30 2 -8 -3.0 -19.3 68 0 0.00 0.0 11
2023-01-31 10 -8 1.0 -15.4 64 0 0.00 0.0 10
Sum 806 446 --1380 0 2.25 22.3 -
Average 26.0 14.4 20.2 4.0 ----11.4
Normal 23.6 8.8 16.2 -1513 0 0.89 11.0 -
Observations for each day cover the 24 hours ending
at the time given below (Local Standard Time).
Max Temperature : midnight
Min Temperature : midnight
Precipitation : midnight
Snowfall : midnight
Snow Depth : 6am
29
2/21/23, 11:58 AM NOWData Results
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Climatological Data for Minneapolis-St Paul Area, MN (ThreadEx) - December 2022
Date Temperature HDD CDD Precipitation New Snow Snow DepthMaximumMinimumAverageDeparture
2022-12-01 32 7 19.5 -7.9 45 0 0.00 0.0 6
2022-12-02 39 14 26.5 -0.5 38 0 0.06 1.0 5
2022-12-03 14 4 9.0 -17.5 56 0 T T 5
2022-12-04 34 8 21.0 -5.1 44 0 0.00 0.0 5
2022-12-05 30 16 23.0 -2.7 42 0 T 0.1 4
2022-12-06 30 11 20.5 -4.8 44 0 0.00 0.0 4
2022-12-07 23 10 16.5 -8.4 48 0 0.04 0.5 4
2022-12-08 29 7 18.0 -6.5 47 0 0.00 0.0 4
2022-12-09 33 26 29.5 5.4 35 0 T T 4
2022-12-10 35 30 32.5 8.8 32 0 0.01 0.1 3
2022-12-11 35 30 32.5 9.1 32 0 0.00 0.0 3
2022-12-12 36 29 32.5 9.5 32 0 0.00 0.0 3
2022-12-13 36 34 35.0 12.3 30 0 0.26 T 3
2022-12-14 37 33 35.0 12.7 30 0 0.24 0.4 2
2022-12-15 34 30 32.0 10.0 33 0 0.52 4.9 1
2022-12-16 31 24 27.5 5.8 37 0 0.13 1.8 5
2022-12-17 24 10 17.0 -4.3 48 0 0.03 1.1 5
2022-12-18 10 0 5.0 -16.0 60 0 0.00 0.0 5
2022-12-19 14 0 7.0 -13.7 58 0 0.05 1.4 5
2022-12-20 11 -8 1.5 -19.0 63 0 T T 6
2022-12-21 1 -8 -3.5 -23.7 68 0 0.42 7.4 6
2022-12-22 -4 -11 -7.5 -27.4 72 0 0.04 0.7 12
2022-12-23 -2 -12 -7.0 -26.6 72 0 0.00 0.0 11
2022-12-24 7 -5 1.0 -18.4 64 0 0.00 0.0 10
2022-12-25 8 -4 2.0 -17.1 63 0 T T 10
2022-12-26 14 2 8.0 -10.9 57 0 0.00 0.0 10
2022-12-27 26 2 14.0 -4.7 51 0 0.00 0.0 9
2022-12-28 38 26 32.0 13.6 33 0 0.00 0.0 9
2022-12-29 37 19 28.0 9.8 37 0 0.02 0.4 8
2022-12-30 25 16 20.5 2.5 44 0 0.00 0.0 7
2022-12-31 36 20 28.0 10.2 37 0 0.00 0.0 6
Sum 753 360 --1452 0 1.82 19.8 -
Average 24.3 11.6 18.0 -4.0 ----5.8
Normal 28.8 15.2 22.0 -1333 0 1.17 11.4 -
Observations for each day cover the 24 hours ending
at the time given below (Local Standard Time).
Max Temperature : midnight
Min Temperature : midnight
Precipitation : midnight
Snowfall : midnight
Snow Depth : 6am
30