05-09-2023 EDC Agenda PacketA.5:30 P.M. - CALL TO ORDER
B.APPROVAL OF AGENDA
Commissioners may add or delete items at this time.
C.APPROVAL OF MINUTES
C.1 Approve Economic Development Commission Minutes of April 11, 2023.
D.VISITOR PRESENTATIONS
D.1 Introduction of Eric Maass, Planning Manager
E.DISCUSSION / GENERAL BUSINESS ITEMS
E.1 Implementation of an Economic Development Commission Handbook
F.DIRECTOR'S REPORT
G.ADJOURNMENT
AGENDA
CHANHASSEN ECONOMIC DEVELOPMENT COMMISSION
TUESDAY, MAY 9, 2023
CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD
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Economic Development Commission Item
May 9, 2023
Subject Approve Economic Development Commission Minutes of April 11, 2023.
Section APPROVAL OF MINUTES Item No: C.1
Prepared By Amy Weidman, Admin Support Specialist File No:
SUMMARY
BACKGROUND
DISCUSSION
RECOMMENDATION
Staff recommends that the Economic Development Commission approve the April 11, 2023
Commission minutes.
ATTACHMENTS
Economic Development Commission Minutes of April 11, 2023
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CHANHASSEN ECONOMIC
DEVELOPMENT COMMISSION
REGULAR MEETING
APRIL 11, 2023
Chairman Anderson called the meeting to order at 5:30 p.m.
MEMBERS PRESENT: Chair Eric Anderson, Commissioners Duke Zurek, Chris Freeman,
Stacy Goff, and Luke Bame.
MEMBERS ABSENT: None.
STAFF PRESENT: Samantha DiMaggio, Economic Development Manager; Kim Meuwissen,
City Clerk.
PUBLIC PRESENT: None.
Member Bame moved, Member Zurek seconded to approve the agenda. All voted in favor
and the motion carried unanimously with a vote of 5 to 0.
OATH OF OFFICE:
1. Economic Development Commission Appointment and Oath of Office
City Clerk Meuwissen led Eric Anderson in the Oath of Office.
APPROVAL OF MINUTES:
APPROVE ECONOMIC DEVELOPMENT COMMISSION MINUTES DATED MARCH
14, 2023
Member Freeman moved, Member Zurek seconded to approve the Minutes of the
Economic Development Commission meeting dated March 14, 2023 as presented. All voted
in favor and the motion carried unanimously with a vote of 5 to 0.
DISCUSSION/GENERAL BUSINESS ITEMS
1. OPEN MEETING LAW TRAINING
Economic Development Manager noted the purpose of the Open Meeting Law is to stop having
people make decision in a forum that is not public. It is important that the public has their right to
be informed of the information and have an opportunity to share their views.
The Commissioners discussed what makes a quorum and how to handle events where some of
them may be in attendance, as well as being mindful of the appearance they are giving when out
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Economic Development Commission – April 11, 2023
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in public. Ms. DiMaggio advised the Commissioners on email communication and social media
best practices, what can and cannot be discussed in private, public notice and recording of any
closed sessions, and shared about violations of the Open Meeting Law.
2. REVIEW AND ADOPT ECONOMIC DEVELOPMENT COMMISSION BYLAWS
Member Zurek moved, Member Freeman seconded to adopt the Economic Development
Commission Bylaws. All voted in favor and the motion carried unanimously with a vote of
5 to 0.
3. ELECTION OF CHAIR & VICE CHAIR
Chair Anderson is willing to continue as Chair of the EDC. Member Zurek would be willing to
Vice-Chair.
Member Freeman moved, Member Goff seconded to appoint Eric Anderson as Chairman
and Duke Zurek as Vice Chairman of the Economic Development Commission. All voted in
favor and the motion carried unanimously with a vote of 5 to 0.
DIRECTOR’S REPORT:
Ms. DiMaggio shared about recent meetings with businesses including Scooter’s Coffee, Air
Liquide, Promotion Select, and a tour of The Venue. Ms. DiMaggio also shared about the new
Planning Director Eric Maass, and hopes to introduce him to the Commission very soon. She
updated the Commissioners on the survey noting she is not giving up on receiving feedback.
The Commissioners discussed the closing of the movie theater, what will happen to the mural,
possible redevelopment options near the downtown area, utilizing Tax Increment Financing
(TIF), and local option tax. The Commissioners continued discussion about communications on
the City’s website, inflation, and the possibility of a recession.
ADJOURNMENT:
Member Zurek moved, Member Goff seconded to adjourn the meeting. All voted in favor
and the motion carried unanimously with a vote of 5 to 0. The Economic Development
Commission meeting adjourned at 6:14 p.m.
Submitted by Samantha DiMaggio
Economic Development Manager
Prepared by Amy Weidman
Administrative Support Specialist
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Economic Development Commission Item
May 9, 2023
Subject Introduction of Eric Maass, Planning Manager
Section VISITOR PRESENTATIONS Item No: D.1
Prepared By Sam DiMaggio, Economic Development Manager File No:
SUMMARY
Introduction of the new Planning Director, Eric Maass. Eric comes to us from the City of Hastings,
where he was the Economic Development Coordinator.
BACKGROUND
DISCUSSION
RECOMMENDATION
As this is a guest presentation, no formal action is necessary.
ATTACHMENTS
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Economic Development Commission Item
May 9, 2023
Subject Implementation of an Economic Development Commission Handbook
Section DISCUSSION / GENERAL BUSINESS ITEMS Item No: E.1
Prepared By Sam DiMaggio, Economic Development Manager File No:
SUMMARY
In an effort to improve the onboarding process for new commissioners, a handbook was developed.
This handbook will be distributed to existing members as well as to any who members who need to
become familiar with the duties, responsibilities, and procedures required of commission members.
BACKGROUND
Staff would like the EDC to review the proposed handbook prior to it being implemented.
DISCUSSION
RECOMMENDATION
The Economic Development Commission should recommend any changes and approve the proposed
handbook.
ATTACHMENTS
EDC Handbook
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Table of Contents
Welcome…………………………………………………………………………………………..2
Vision, Mission, and Values………………………………………………………….…...………3
Strategic Plan……………………………………………………………………………………...4
EDC Bylaws……………………………………………………………………………………….6
2023 Meeting Calendar……………………………………………………………………………8
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Welcome!
Welcome to the Chanhassen Economic Development Commission (EDC). Thank you for your
willingness to serve and contribute towards making Chanhassen a Community for Life.
The City Council established the EDC to serve as a communication link between the community,
City Council, and city staff. As a member of the EDC, you will serve as an advisory body to the
City Council and the Economic Development Authority. Your knowledge, critical thinking, and
analysis will be used to increase the confidence of city leaders.
The EDC is charged with the responsibility of researching, reviewing, and making
recommendations on issues related to economic development. The EDC will examine the ways
in which the city can expand existing businesses, attract desirable new business, revitalize
existing businesses, and the community.
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Our Vision
Chanhassen is a safe, welcoming community with engaged residents, abundant natural
amenities, and vibrant businesses, supported by valued services that make this a
community for life.
Our Mission
Our mission is to serve the public. We do this through the delivery of reliable, cost-
effective services designed to provide a safe, sustainable community.
Our Values
Innovation
We seek to be innovative, collaborative problem solvers to provide responsive,
quality services.
Respect
We believe in people, and we strive to treat them with dignity in an equitable and
inclusive manner.
Stewardship
We strive to manage transparently the City's financial investments to provide
essential services and protect its valuable assets and natural resources.
Engagement
We seek to provide opportunities for residents to connect with the community,
each other, and the natural environment.
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2021-2024 Strategic Plan
From January 2021 through March 2021, the City of Chanhassen engaged in a strategic planning
process. The process resulted in a strategic plan covering Fiscal Years 2021-2024.
The plan consists of five strategic priorities — the issues of greatest importance to the
City of Chanhassen over the next three years. Associated with each priority is a set of desired
outcomes, key outcome indicators, and performance targets, describing expected results and how
the results will be measured. The plan also includes strategic initiatives that will be undertaken to
achieve the targeted outcomes.
The five strategic priorities are:
• Financial Sustainability
• Asset Management
• Development & Redevelopment
• Operational Excellence
• Communications
Information about the Strategic Plan is available on the city’s website. A summary of the
Strategic Priorities is shown on the next page. The complete 2021-2024 Strategic Plan can be
viewed on the city’s website.
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BYLAWS
ECONOMIC DEVELOPMENT COMMISSION
CITY OF CHANHASSEN
The following Bylaws are adopted by the Economic Development Commission (EDC) to facilitate the
performance of its duties and the exercising of its functions as a commission established by the City
Council on June 10, 2019, and as outlined in City Code, Section 2-46.13 Economic Development
Commission. At the first meeting in April of each year, these Bylaws will be reviewed and if necessary,
amended.
For the purposes of this document, the term “City” includes the Chanhassen City Council and the
Chanhassen Economic Development Authority (EDA).
1. DUTIES AND RESPONSIBILITIES
The EDC will:
a) Serve as an advisory body to the City with the responsibility of researching, reviewing, and
making recommendations on issues related to economic development.
b) Review ways in which the City of Chanhassen can expand and/or revitalize existing businesses
and attract desirable new business to the community.
c) Prepare an annual report for the City Council detailing the economic development activities of
the past year. The report will also provide a summary of residential and commercial construction
activities and outline the progress that has been made toward achieving the goals of all strategic
plans.
d) Review the Comprehensive Plan and understand the impacts the Comprehensive Plan has on
economic development and commercial/industrial businesses and land uses. In addition, the EDC
will review zoning ordinance changes that could impact businesses (commercial, industrial, and
mixed-use districts) and all other studies/plans that have an impact on the local business
community.
e) Review fee policies as they relate to businesses.
f) Review and consider new or revised approaches to any of the City’s economic development
plans, policies, or procedures.
g) Review Business Subsidy Applications and will make a formal recommendation to the City prior
to approval.
h) Review grant and loan applications related to local, state, or federal economic development
programs and will make a formal recommendation to the City prior to award or application.
i) The City may, at its discretion, set agenda items and goals for the EDC.
2. MEETINGS
a) Regular meetings of the EDC shall be held on the second Tuesday of each month and will begin
at 5:30p.m, unless otherwise noticed.
b) The meetings will be held in the City Council Chambers, 7700 Market Boulevard, unless
otherwise directed by the Chairperson, in which case at least 24 hours’ notice will be given to all
members.
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c) Any unfinished business will be carried over to the next regular EDC meeting.
d) Economic Development Commission members shall attend not less than seventy-five (75%)
percent of all regular and special meetings held during a given (calendar) year and shall not be
absent from three (3) consecutive meetings. Failure to meet this minimum attendance
requirement will result in removal from the Economic Development
Commission.
i. Commission members who are unable to attend a meeting should, when possible, give
staff notice at least 24 hours in advance of the meeting.
3. COMPSITION, TERMS AND VACANCIES
a. The Economic Development Commission shall consist of five (5) voting members. Five (5)
members shall be appointed by the City Council and may be removed by the City Council. All
members of the Economic Development Commission will have resided or owned a business a
minimum of two years in the City of Chanhassen.
b. The City Council shall appoint five (5) members for staggered 3-year terms expiring on March
31 of each year. Vacancies during the term shall be filled by the City Council for the unexpired
portion of the term. All members shall serve without compensation.
c. Three Economic Development Commission members shall constitute a quorum for the
transaction of business. Whenever a quorum is not present, no final or official action shall be
taken at such meeting.
d. The mayor or his/her City Council designee shall act as Liaison and attend all EDC meetings
when possible. The City Council Liaison will not have voting rights.
4. ORGANIZATION
a. At the first meeting in April of each year, the EDC shall hold an organizational meeting. At this
meeting, the commission shall elect from its membership a Chairperson and Vice-Chairperson.
Each member shall cast its vote for the member he wishes to be chosen for Chairperson. If no
one receives a majority, voting shall continue until one member receives the majority support.
Vice-Chairperson shall be elected from the remaining numbers of the same proceeding.
b. The Chairperson or in his absence, the Vice-Chairperson, shall preside at meetings and perform
other such duties as ordered by the EDC.
c. The Chairperson shall conduct the meeting to keep it moving rapidly and as efficiently as
possible and shall remind members, witnesses, and others to preserve order and decorum and to
keep comments to the subject at hand.
d. The Chairperson shall not move for action but may second motions.
5. PROCEDURE
a. Parliamentary Procedure governed by Roberts Rules of Order Revised, shall be followed at all
regular meetings.
i. At special work session meetings, and when appropriate, the EDC may hold group
discussions not following any set parliamentary procedures except when motions are
before the EDC.
Chairperson: __________________________________________ Date: _______________________
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