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06-26-2023 City Council Work Session MinutesCHANHASSEN CITY COUNCIL WORK SESSION MINUTES JUNE 26, 2023 Mayor Ryan called the work session to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman McDonald, Councilman von Oven, Councilwoman Schubert, and Councilman Kimber. COUNCIL MEMBERS ABSENT: None. STAFF PRESENT: Laurie Hokkanen, City Manager; Matt Unmacht, Assistant City Manager; Eric Maass, Planning Director; Charlie Howley, Public Works Director/City Engineer; Jerry Ruegemer, Park & Recreation Director; Lt. Lance Pearce, CCSO; Kelly Grinnell, Finance Director; Bob Generous, Senior Planner; Charlie Burke, Operations Manager; Erik Henricksen, Project Engineer; George Bender, Assistant City Engineer; Ari Lyksett, Communications Director; and Kim Meuwissen, City Clerk. PUBLIC PRESENT: None. TRAFFIC SAFETY COMMITTEE PRESENTATION Project Engineer Erik Henricksen introduced the Traffic Safety Committee (TSC), which meets monthly and includes members from Public Works, Planning, Engineering, Carver County Sheriff, and Parks & Recreation Departments. A total of 33 cases were reviewed by the TSC from August 2022 through June 2023, with 28 cases (85%) completed following TSC evaluation, 5 cases (15%) still open after TSC evaluation, with a majority pending follow-up studies or resident coordination, and 4 cases from 2021-2022 still open – 2 are CIP-related and 2 are continually being tracked. The most frequent requests are for crosswalk improvements, speed management issues, and cases that can be incorporated into capital projects. The integration of “Traffic Concerns” in the SeeClickFix (SCF) web portal has made it easier and more convenient for residents to report potential traffic concerns. Approximately 45% of cases are submitted through SCF. The speed trailer is deployed along major collectors and other hotspots identified by case tracking on a continually rotating schedule, Spring through Fall, resulting in a total of 13 locations this past year. The TSC also works with the Communications Department to continually refine public-facing material on the city’s Traffic Concerns website. Council asked about “road dieting,” how the speed signs track, and if they are always visible to drivers. Mr. Henricksen responded that road dieting is a technique restricting lane widths with the use of painted lines or bump-outs. The speed sign trailers are visible to drivers, but there are two signs that can be incognito but still collect speed data without affecting driver behavior. There are also tubes similar to traffic counters that can collect speed data. Council asked about cut-through justifications. Mr. Henricksen responded by looking at typical average daily traffic and then seeing an increase during AM and PM peak volumes. Typical cut-throughs might be heavier trucks or larger vehicles. Mr. Howley added that certain roads are designed to be cut-through roads if they are designated as collector roadways. A popular strategy is to contact the internet City Council Work Session Minutes – June 26, 2023 2 wayfinding map servers (Google, Apple, and Ways) and tell them not to show a street as a through street to reduce cut-through traffic. Council asked if the new pavement markings on West 78th Street were considered “dieting” and noticed that an on-street parking spot was created. Mr. Henricksen responded yes since West 78th Street is not signed No Parking. Council asked about concerns or reports regarding e-bikes. Mr. Henricksen has not received any concerns regarding e-bikes and electric vehicles. Mr. Ruegemer added that there would be future conversations regarding e-bike use on trails, and staff will likely bring it forward to the council for discussion in the future. Council asked about the evaluation process for installing driver feedback signs entering neighborhoods and how budgeting for these signs could be forecasted. Mr. Howley responded that the decision should be made based on if there was an actual speeding problem in a particular neighborhood. Council asked if requests were greater for permanent driver feedback signs or speed trailers. Mr. Henricksen responded that requests for driver feedback signs were higher than for speed trailers. He added that a majority of speeding concerns are based on public perception and not actual speeding. CHANHASSEN BLUFFS SPORTS COMPLEX UPDATE City Manager Laurie Hokkanen provided a project update, which included a final staff analysis. The city is authorized to hold a referendum in November 2024, which will provide more time to review and revise plans and prepare for the bonding process next year. The city is requesting $22 million from the State for the regional portions of this project. After receiving feedback from previous work sessions and sharing it with Developer Mark Nordland of Level 7 Development and RSP Architects, who were hired by the developer to prepare the plans. Level 7 Development has paid for all plan iterations presented to date Ms. Hokkanen presented an updated overall site plan, which includes independent living senior housing, medical rehabilitation facility, a hotel, and a car wash. The only change in the site plan is to the shape of the sports complex building in response to discussions that the building offers opportunities for all different types of users and meets the “Community for Life” goal. The upper level (concourse) view now includes details such as bathroom stall layouts. The restaurant/bar now includes a private party room. The community room now has an exterior entrance, and the concessions and ice viewing area have been designated. The field house size and shape have been expanded to provide for athletic association needs and includes a longer walking track. This eliminates any possibility of a future third sheet of ice. The ice level view provides defined layouts of the fitness/training room, indoor playground with two adjacent party rooms, elevator, public restrooms/locker rooms outside of rink 1 near the indoor playground, lobby, skate rental/sharpening, training and video review rooms, and hockey and referee locker rooms, and coach rooms. Field house storage and ice equipment/Zamboni areas are now defined. Bleachers are shown on both sides of the field house. City Council Work Session Minutes – June 26, 2023 3 Mayor Ryan commented that the next step would be to obtain pricing to provide an understanding of the costs associated with each element of the facility so that when public communications begin, we will be able to determine where to cut or add. Overall, council appreciated the updates and changes to the building plan. A question was asked about conversations with the area schools regarding the use of the ice rinks. Ms. Hokkanen responded that there is a lot of interest, but time is needed for the schools to review current contracts with the Victoria Ice facility prior to making any decisions. Following determining the costs associated with the facility, Ms. Hokkanen indicated next steps would be for the council to consider how far they want to go with RSP Architects, as Level 7 has paid for all of the work done so far. Council should consider if they would like to take it to the next level of interior renderings prior to the referendum; that will be another phase of work. Another option would be if council would like to take it as far as construction drawings prior to the referendum. Facility updates and discussions will continue every couple of months, and there will be a series of decisions to be made. It is anticipated that Mr. Nordland will return with cost overviews sometime in August, after which next steps can proceed. CITY COUNCIL ROUNDTABLE Mayor Ryan solicited council members for any initiatives they would like to bring forward. Councilman von Oven asked about adding sidewalks along Pleasant View Road, as he has had many requests from his neighbors. Mr. Howley responded that a trail is planned for that entire corridor that will likely occur as part of the future Pleasant View Road improvement project and that a public open house will be held during the design process to obtain public input. Councilwoman Schuler asked about returning to monthly Law Enforcement and Fire Department updates. Ms. Hokkanen responded that quarterly updates had been planned, with the next one scheduled for July 24, 2023. Councilman Kimber brought up e-bike speeding and enforcement issues. Ms. Hokkanen stated that before we put out any communications to the public, staff will need to know how to respond to various complaints as far as follow-up and enforcement. Mayor Ryan asked Councilman McDonald if the new CEO of SouthWest Transit is scheduled to provide an update to the council at a future city council meeting. Councilman McDonald responded that he would check. FUTURE WORK SESSION SCHEDULE July 17, 2023 (July 10 meeting has been canceled) • Presentation of Audit Results, Redpath • Organizational Study/Staffing Study Presentation, Raftelis • 2024 Preliminary Budget and Levy Discussion July 24, 2023 • Joint Meeting with Planning Commission and Economic Development Commission to discuss the Downtown Design Guidelines project with HKGi City Council Work Session Minutes – June 26, 2023 4 The work session adjourned at 6:43 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Kim Meuwissen City Clerk