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EDA 1995 10 12FILE COPY AGENDA HOUSING & REDEVELOPMENT AUTHO~ THURSDAY, OCTOBER 12, 1995, 7:00 P.M. CHANHASSEN CITY HALL, 690 COULTER DRIVE CALL TO ORDER 1. Approval of September 28, 1995 Minutes. VIS/TOR PRESENTATIONS Anyone wishing to address the HRA may do so at this time. NEW BUSINESS 2. Present 1996 Budget. OLD BUSINESS HRA PRESENTATIONS 3. Approval of Bills. I CHANHASSEN HOUSING AND REDEVELOPMENT AUTHORITY RF_~ULAR MEETING SEFFEMBER 28, 1995 Chairman Boyle called the meeting to order at 7:00 p.m. MEMBERS PIIKqENT: Don Chmiel, Mike Mason, Gary Boyle, and Jim Bohn MEMBERS ABSENT: Charlie Robbins STAFF PRESENT: Todd Gerhardt, Asst. Executive Director APPROVAL OF MINUTES: Mason moved, Chmiel seconded to approve tho Minutes of tho Housing and Redevelopment Authority meeting dated August 24, 1995 as presented. All voted in favor and the motion carried. VISITOR PI~I~ENTATIONS: None. REQUEST BY RI~SSF_J.~ PAULY TO EXTEND ~ LEASE WITH ~ lIRA, Todd Gerhardt presented the staff report on this item. Bohn: Is that March 1st or April lst? Chmiel: March as it indicates, yeah. Boyle: Well I think we'll just move fight forward. I'd like to have a motion then that we approve the extension of the lease until March 1, 1996 on a month to month basis. Chmiel: I would do move that. Bohn: I'll second it. Chmiel moved, Bohn seconded that ~he Housing and Redevelopment Authority approve the extension on the least with Pauly~ Inc. until Man:h 1, 1996 on a momh to month basis. AH vo~ed in favor and the motion carded unanimously. REQUEST BY RYAN CONSTRUCTION TO MODWY THE REDEVEIA)PMENT AGREEMENT REGARDING THE TACO BEIJ~ DEVELOPMENT. Todd Gerhardt presented the staff report on this item. Housing and Redevelopment Authority - September 28, 1995 Boyle: Todd, just one quick question to you. What is the status with Perkins, just to refresh the memory? Gerhardt: Perkins is probably about, it's 50% complete. It's under construction fight now and they, Perkins would receive the '96, '97, '98 increment. They're moving ahead. Everything is signed. They probably will occupy before the...deadline so they will be meeting their requirements. Chmiel: Mr. Chair? It's just basically as I look at this...from what was intended for Boston Market in using those specific years as opposed with Taco. And so that's basically all... Mason: Is that then an issue for Boston Market? Because that's getting flip flopped? Gerhardt: I never talked to the Boston Market representative. I think...as long as they receive their full 3 years of increment, I don't think. Mason: Sure, yeah. Okay. Boyle: It really is no change on tiaeir increment. Could I have a motion that we approve the amendment to the contract with the condition that Ryan Construction reimburse the city for attorney's costs. Bohn: I'll make a motion. Mason: I'll second. Boyle: Any discussion? Bohn moved, Mason seconded that the Housing and Redevelopment Authority approve the amendment to the contract with Taco Bell with the condition that Ryan Construction aeimbm~e the city for attorney's costs. All voted in favor and the motion carried unanimously. CONSIDER APPROVAL OF THE PURCHASE AGREEMENT WITH APPLE AMERICAN. LIMITED PARTNERSHIP OF MN (APPLEBEE~L Todd Gerhardt presented the staff report on this item. Boyle: Thank you Todd. Good job on it by the way. The net revenue is for the period of what again Todd? 1998 to the year 2000? Housing and Redevelopment Authority - September 28, 1995 Gerhardt: Tho net revenue, for taxes I took into account 1998 to the year 2000. And the building permit would be a one time fee. The liquor license and sewer and water based on an Boyle: Okay, understand. Gerhardt: Some of the other questions that were brought up at the last meeting was what the total assessments against the site were and that's $114,480.00. And the only other major change in the purchase agreement that has occurred is the request to change the closing date from January 31st to April 15th, 1996. Staff has again agreed with this change based on Applebee's process...which is approximately a 3 month process. And they have not made application yet. I would see them probably getting in here in the later part of December time frame. So allowing them a few months after that to get city approval. And then we'd close after that. Boyle: I think there was also an issue about the closing fee and I see thai the purchasers agreed to pay the closing fee. Gerhardt: Yes. Boyle: Okay. Jim, do you have any questions? Bohn: What, what say will we have over the looks of the building or the building site itself after we well it? Gerhardt: I'd like to survey the rest of the HRA. I think, if I remember right, that the HRA. I don't want to speak for anyone. Do you want to see architectural review of if? It's always been a controversial item between the Planning Commission and City Council in looking at the architectural view of the building. There's been discrepancies in the past where the lIRA has seen site plans and then saying yeah, that's what we like. And then the developer has taken it back to Planning Commission and City Council saying well this is what the HRA likes. You can't change it because this is what our deal is predicated on. And the Planning Commission and City Council then feel shorted. That they can't give it their full review. So in the past few years we've taken the approach that once they have Planning Commission and City Council approval, I would then ask the developer to como back to make a presentation to you to show you the final product and that you don't make major changes so they can go back through the Planning Commission and the City Council process to get their input. Under city ordinance that's how a site plan is reviewed. Housing and Redevelopment Authority - September 28, 1995 Boyle: I personally agree with that agenda and I think it's in the best .interest of the purchaser to go that direction too. It makes it a much smoother transition. Mason: Mr. Chairman, I concur 100%. I think with, we have city ordinance as a due process if you will for going through architectural review. I do not personally feel it's the purview of the HRA. I think Planning Commission does a fine job on that and City Council should have and does have ultimate say on that. I agree with that 100%. Gerhardt: Mr. Chairman, I know that Jim has, it's close to his heart and I know some of these buildings turn out arid the sidewalks go and I will try to keep him appraised of when the Planning Commission meeting is so he can attend that meeting and give his view of the HKA's, or his thoughts about how that should... Boyle: And I think that invitation would apply to any member of the HRA to attend those meetings and that would be the appropriate time to voice your opinion. Mason: Do you agree with that Jim? Bohn: Right. Boyle: May I have a motion to consider to approve the purchase agreement with Applebee's as stated before us. Mason: Move approval. Boyle: May I have a second? Chmiel: I'll second. Boyle: Any discussion or further questions? Mason moved, Chmiel seconded that the Housing and Redevelopment Authority approve the Purchase Agreement with Apple American Limited Parmership of MN (Applebee's) as presented. All voted in favor and the motion carded unanimously. CONSIDER APPROVAL OF THE PURCHASE AGREEMENT WITH TIRFAq PLUS. Todd Gerhardt presented the staff report on this item. Boyle: And when would earlier might be? Housing and Redevelopment Authority - September 28, 1995 Gerhardt: I think we were talking... Tires Plus Representative: We're anticipating, we're hopeful that the City Council will approve the final plans, site plan approval for the Tires Plus facility on about the 23rd so we intend to notify McCarv/lle's of the intent to close immediately after that, which would probably put us in that early October. 12th or 13th. Boyle: Thank you. Jim? Bohn: I don't have any questions. Boyle: Don? Chmiel: No. I too think that the way Todd has pulled this together, it's very easy to read and know exactly what these figures are. Mason: Very helpful. Chmiel: I certainly appreciate that. Mason: Very helpful Todd. Boyle: May we have a motion to approve the purchase agreement with Tires Plus with a purchase price of $260,000.00. Bohn: I'll make the motion. Boyle: Second? Chmiel: I'll second it. Boyle: Any further questions or discussion? Bohn moved, Chmiel seconded that the Homing and Redevelopment Authority approve the pureh~t~e agreement with ~res Plus with a pun:h~e price of $260,000.00. All volml in favor and the motion carried unanimously. HRA PREqENTATIONS: Boyle: Do we have any HRA presentations? Housing and Redevelopment Authority - September 28, 1995 Gerhardt: I would like to make one. I met with the Centennial Committee about 2 weeks ago and they are really interested in rebuilding the railroad depot and they would like to ask the I-IRA to find a home, or determine a location for it. That's the only request they're making out of... Now let me preface that. Chmiel: You've got one choking and one laughing. Mason: Doing good so far Todd. Gerhardt: The big selling point is that they're not asking you for any money. They want to raise the money to move the railroad depot. They want to raise the money to fix up the railroad depot and they want to raise the money to put the, they want to pay for it all. All they're asking for is a piece of land to put it on and that we come up with the design that the HRA, and I would suggest City Council approve both the design, and Planning Commission. The design and the location of it. They're anxious to do this and going onto the coat tails of the Centennial in that they would raise money calling this the Centennial Depot. If it would be located next to old Village Hall, in that area, they would like to call that Centennial Park. And wanted' to have me express to you that they would like to see it over in that Pony/Pauly/ Pryzrnus area but for what it's worth, that was that small group's consensus. Where they would like to see it. Staff would like to present back to you at your next meeting three concepts at three different locations and then have you direct us to take it to the Planning Commission and City Council and get their endorsement. And then once we have determined a site, let this group go to town to raise the money to fix the railroad depot up and put it on a permanent home. Boyle: Well I think you're right on target personally and I think that first of all, I think the idea of having three options, or three altematives and I think the idea of going through City Council and Planning before coming here is an excellent, or not excellent. Just the proper and right way to go. So I would concur with that, unless anybody else has another. Bohn: No. I agree. Totally agree. Boyle: We'd love to find them a home but there's a proper protocol and I think that Todd, your recommendations are right on target. Let's proceed ahead where they go to City Council. First of all, come. Get some options. Go to City Council. Mason: Mr. Chairman, I would really hope that when everything is said and done, the HRA can accommodate that. I know some people, and I'll admit to chuckling a little bit about that but it would be fun to have that railroad station in a permanent place in Chanhassen and that Housing and Redevelopment Authority - September 28, 1995 would, yeah. I would hope HRA would at some point down the line be able to accommodate that. Boyle: Yes Don, you had a comment. Chmiel: Just one quick comment. In the event the Centennial Commission is not able to raise total dollars for whatever's going to eventually transpire, how are we going to pick up tho rest of it? Gerhardt: Well I would not, we're not asking you to up front the cost. That was not their request. Chmiel: No, I realize that but I'm just saying. Gerhardt: I think if they do a fine job of collecting the necessary money to, or even coming to 50%, then let them come back and make a request. Maybe you could help assist w/th that. But I'm convinced that the method that they're thinking about doing in getting this accomplished is one where they will raise enough money. I am working on trying to come up with an estimated cost. That's another thing that we need to do and so once we have that. We have to get a handle. It's about $5,000.00... We're getting some estimates on reshingling the roof with using new shakes and we're getting some estimates for the windows and replacement... Chmiel: Do we want to replace the windows? Gerhardt: Well the windows that need to be replaced. And then of course...and then Merit Heating and Cooling has volunteered to install a brand new heating and air conditioning facility. Mason: Here, here. Well what the heck, you know. Boyle: Well it probably would need a new air conditioner. I mean it's going to be heavily populated. Bohn: We're not going to hire another outside consultant to do the design work. We're going to have the house do it? Gerhardt: Well I would ask the HRA that Mike Schroeder from HGA has done a couple of concepts for that park area. Knows the area quite well. I would recommend using Mike. He's fairly reasonable but you know, if you want to go with somebody else. It's just that you Housing and Redevelopment Authority - September 28, 1995 know, we've gone with some local people when they volunteer their time, it doesn't seem to get the input that really needs to go into it. So I think we should really use a professional services that specializes. There's three concepts that you don't like. I don't see a lot of work that needs to go into this. I mean you're basically going to lay a building on and put some landscaping and brick work. What the Centennial Committee wants to do is sell brick work to people like Merit Heating and Cooling can buy a $500.00 brick and Campbell, Knutson and Scott and Fuchs can buy a $500.00 brick and have their name encarved. And then that's the money they will use to go in and renovate the facility. It was successful in Excelsior in putting in their playground and I think it would even be heater here in having the names all the way around the building and people walking up there and saying this is part of my building. My name's here and then you have your kids run around and try to find your name. Lions group could come in and buy a brick. The Rotary could come in and buy a brick. Mason: I mean this is the kind of deal where John or Jane Q. Public could buy a brick? Gerhardt: Sure. And then the bigger the brick, the more money you get. Bohn: How about Jeff from the Planning Commission? He did Some plans and dra~ings for old St. Hubert's park in front of Old St. Hubert's after Pauly's was gone... (Taping of the meeting ended at this point in the discussion.) APPROVAL OF BILLS: Mason moved, Chmiel seconded to approve the Housing and Redevelopment Authority bills. All voted in favor and the motion carded. Mason moved, Chmiel seconded to adjourn the meeting. All voted in favor and the motion carried. The meeting was adjourned. Submitted by Todd Gerhardt Asst. Executive Director Prepared by Nann Opheim CITY OF 690 COULTER DRIVE · P.O. BOX 147 · CHANHASSEN, MINNESOTA 55317 (612) 937-1900 · FAX (612) 937-5739 TO: FROM: Homing and Redevelopment Authority Todd Gerhardt, Assistant Executive Director DATE: October 6, 1995 SUB J: Review of 1996 Budget Attached for/IRA consideration is the proposed budget (Attachment #1). The commentary section of the budget gives a responsibility of the HRA. The attached with the key personnel and outside services improvemem projects and special projects downtowr~ pedestrian bridge, railroad support of the 4th of July festival and budget. etc. I Festival description of the specific role and budget outlines the costs associated e~h of the capital on such as geometries for Lso included money for continuing the promotional section of the Staff will be prepared to answer ~y'questions the I-IRA Thursday night and also req~,.:St~ifiput from the HRA on would like to consider.. :'.-?..---" . . ~' ......'. !.~..:'_"'.i ATI'ACHMENT . on the proposed budget special projects the HRA · .~ ..,,.~,~. · . ·..... ';~,~:.~.'.. ,.. · ..:~,!~:,~.,~,.., Proposed 1996:B~ .... ..... _.. :..~. Tax Increment District #1 CITY OF CHANHASSEN 1996 BUDGET Comment. ry General Comment: This fund is included In the 1996 Budget for notational purposes only. This operating budget, per state law, is officially adopted by the Housing and Redevelopment Authority. Should funds be necessary over and above the tax Increments generated within the district, or should the HRA propose to establish a general level of t~(ation/require bonding, their budget would require action by the City Council. As City personnel maintain the accounting records for both the HRA as well es the City funds, one source document 18 desired to review overall accounting activities. RevenueslExpendlturee: The Housing and Redevelopment Authority adopts a yearly work prograrn which outlines In detail the specific revenue/expenditure levels proposed for the current year. The HRA's "Revenues, Expenditures, and Cash Flow Analysis" describes the specific revenues/expenditures shown in the budget book and is hereby adopted by reference. Generally, Fund 460 acts as the parent fund to control the numerous activities currently being engaged In by the HRA. For example, the Housing and Redevelopment Authority has underwritten the expenditures associated with various public Improvement projects within the downtown area and business park. Each of these projects are a separate fund In and of themselves. Each fund requires a specific debt payment to be paid each year during the course of the next 5-10 years. Recognizing that Fund 460 is the parent fund, all tax increments are receipted Into this master fund. Similarly, all current and future debt transfers are shown within the parent fund as a proposed transfer .out In the year necessary to cover the expenditure associated with that particular prbJect. In addition to making payments for debt service funds, the parent fund also accounts for payments made as Incentives to businesses locating within the community, paying, administrative costs associated with the Housing and Redevelopment Authority, and completing acquisitions of parcels within the downtown area in accordance with the Redevelopment Plan. Prior to the formation of Tax Increment District No. 1, less than 1% of Chanhassen's valuation was commercial/industrial. Today, nearly 20% of the valuation Is commercial/industrial. By the time the district ceases, It Is anticipated that at least 30% to 40% of Chanhassen's total valuation will be commercial/industrial. This diversification will significantly benefit Chanhassen's ability to meet future local needs while not creating a tax burden during the period that the valuation is being generated. Expenditures: Personal Services & Commodities represent a proportional share of the associated costs of the "key personnel" involved In the general and financial administration of the fund. The percentage allocations are: t995 1996 City Manager 20% 20% Ass't City Manager 50% 50% Office Manager 20% 20% Planning Director 20% 20% Planning Secretary 20% 20% City Engineer 10% 10% Planner II upgrade to Senior Planner in 1996 25% 25% Planner II 75% 75% Treasurer 20% 0% Finance Coordinator 10% 0% Planner I 25% 25% Intern for 8 months $8,000 4130 Computer software. 4300 1995 Senior Housing, Moderate-Cost HouslngAItematives. 1996 Pedestrian Bridge, West 79th Street lands, Downtown Grometrics. 4375 1996 February Festival Fireworks, 4th of July Picnic. 4703 1996 New equipment related to bringing the accounting data processing function In-house. d 46O CITY OF CHANHASSEN -' 1996 BUDGET TAX INCREMENT DISTRICT Tax Increment District ~1 IACCOUNT DESCRIPTION REVENUE GENERAL PROPERTY TAX 3012 Tax Increment Receipts * TOTAL GENERAL PROPERTY TAX OTHER REVENUE 3801 Interest Earnings * TOTAL OTHER REVENUE 1995 1996 1996 BUDGET ' FIE-E8TIMATE BUDGET 5,150,000 5,150,000 5,750,000 5,150,000 5,150,000 5,750,000 88,133 88,133 ;88,000 - 88,133 88,133 88,000 ** TOTAL REVENUE , 8,133 s,2 8,133 ;.8,000 -- REVENUE OVER/(UNDER) EXPENDITURES TRANSFER TO DEBT SERVICE T.I. Ref Bonds of 1994D T.I. Ref Bonds of 1994C G.O. Ref Bonds of 1994A G.O. Ref Bonds of 1994B T.I. Ref Bonds 1990A T.I. Bonds of 1991B T.I. Bonds of 1992B T.I. Bonds of 1993A T.I. Bonds of 1993B T.I. Ref Bonds of 1993E TOTAL TRANSFER8 FUND BALANCE FORWARD 3,741,053 3,747,653 4,518,525 82,055 311,350 581,237 658,000 517,071 273,805 214,875 309,988 450,000 76,980 3,47~,361 290,622 82 055 311 350 581 237 658 000 517. 071 273 8O5 214. 875 309,988 450,000 76,980 3,47S,361 820,000 104,276 305,605 552,057 662,000 182,804 274,305 264,875 806,463 500,000 121,190 3,773,576 1,092,292 LESS REQUIRED RESERVE :.: 556,314 1,092,292' .11837,242 TOTAL RESOURCES OVER/(UNDER) LIABILmE8 0 0 0 46O CITY OF CHANHASSEN .1996 BUDGET TAX INCREMENT DISTRICT #1 Tax Increment District #1 IACCOUNT DESCRIPTION 1996 t995 1996 BUDGET RE-ESTIMATE BUDGET 4010 4020 4030 4040 4050 Salaries & Wages-Reg Salaries & Wages-Temp Contributions-Retirement Contributions-Insurance Workers' Compensation TOTAL PERSONAL SERVICES 138,000 138,000 132,000 6,000 0 8,000 17,300 17,300 16,800 12,600 12,600 11,500 800 800 800 174,700 168,700 169,100 4110 4130 Supplies-Office Supplies-Program TOTAL MATERIALS & SUPPLIES 1,600 1,600 1,600 2,000 2,000 1,000 3,600 3,600 2,600 4300 4302 4310 4320 4340 4360 4370 4375 4380 4420 Fees, Services 50,000 50,000 50,000 Fees, Legal 15,000 15,000 15,000 Telephone 100 100 100 Utilities 1,000 1,000 1,000 Printing & Publishing 1,600 1,000 1,000 Subscriptions & Memberships 250 250 250 Travel & Training 4,000 4,000 4,000 Promotional Expense 10,000 10,000 12,000 Mileage 100 100 100 Admin. Fees (Overhead) 75,000 75,000 75,000 TOTAL CONTRACTUAL SERVICES 157,050 156,450 158,450 4703 Office Equipment TOTAL CAPITAL OUTLAY 10,000 10,000 9,000 10,000 10,000 9,000 4804 Special Assessment Pymts. TOTAL DEBT SERVICE 1,151,730 1,151,730 980,325 1,151,730 1,151,730 980,325 ** TOTAL TAX INCREMENT DISTRICT#1 t,497,080 1,490,480 1,319,476 Page: 1 Date: 10/06/95 City of Chanhassen Detail Claims Roster Invoice # Description Checking Account 1010 ASHWOR - DONAT.n ASHWORTH 92595 HRA PLAN Total for Vendor: ASHWOR BARASC - BARTON ASCHMAN ASSOC. 00130315 WEST 79TH ST PARCEL Total for Vendor: BARASC · CARTRE - CARVER COUNTY TREASURER 9165 9164 11393 6864 5937 5941 11394 5931 5954 5885 2ND HALF TAXES 2ND HALF TAXES 2ND HALF TAXES 2ND HALF TAXES 2ND HALF TAX~S 2ND HALF TAXES 2ND HALF TAXES 2ND HALF TAXES 2ND HALF TAXES 2ND HALF TAXES 2ND HALF TAXES 2ND HALF TAXES 2ND HALF TAXES Total for Vendor: CARTRE KENNGR- KENNEDY & GRAVEN CH130-0006 MISC Total for Vendor: KENNGR. Amount 21.51 21.51 259.97 259.97 2,077.00 2,254.00 1,379.00 12,755.00 2,738.00 15,882.00 3,584.00 4,272.00 1,083.00 34.00 2,666.00 2,584.00 2,000.00 53,308.00 2,803.80 2,803.80 56,393.28 $56,393.28 Total for Checking Acoount: 1010 ** Total ** Page: 1 Date: 07/24/95 Vend # Invoice City of Chanhassen Detail Claims Roster Description Amount Checking Account 1010 BARASC - BARTON ASCHMANASSOC. 124345 WEST 79TH STREET Total for Vendor: BARASC CAMKNU - CAMPBELL, KNUTSON, SCOTT & FUCHS, P 695 LEGAL SERVICES 063095 MISC. SERVICES-HRA Total for Vendor: CAMKNU HOIKOE - HOISINGTON KOEGLER GROUP 070695 PROFESSIONAL PLANNING SERVIC Total for Vendor: HOIKOE NAHRO - NAHRO 071995 NAHRO MEMBERSHIP Total for Vendor: NAHRO 77.89 77.89 37.00 1,256.30 1,293.30 2,447.19 2,447.19 125.00 125.00 Total for Checking Acoount: 1010 3,943.38 ** Total ** $3,943.38