EDA CC 1995 03 20 AGENDA
JOINT lIRA/CITY COUNCIL MEETING
MONDAY, MARCH 20, 1995, 6:00 P.M.
CHANHASSEN SENIOR CENTER, 690 COULTER DRIVE
1. 6:00 p.m.
2. 7:00 p.m.*
Senior Housing, Discussion of Full Faith Req~t and ~
Subsidy.
Discuss Use of a Construction Manager, City Hall Expansion.
* Meeting proposed to be heki in the Courtyard Conference Room. Food will be served.
CITY OF
690 COULTER DRIVE · P.O. BOX 147 · CHANHASSEN, MINNESOTA 5,5317
(612) 937-1900 · FAX (612) 937-5739
TO:
Mayor and City Council
FROM:
Don Ashworth, City Manager
DATE:
March 16, 1995
SUBJ:
Senior Housing, Discussion of Full Faith Requirement and liRA Subsidy
At our last work-session on this item, the city
ability m bond for this project in light of
citizen support for the rents, and our ability
Julie Frick of the Carver County HRA will
County HRA in regards to their
had concerns in regards to thc city's
needs, the level of rents, senior
to subsidize a portion of the units.
to discuss actions taken by the Carver
Since our last meeting, the proforma has
facility will pay for itseff (see
to be the agency that would actually
role they would be the agency
ensuring that the facility was
proposal which is addressed
and a willingness to pay
built and that it
the rent
made in regards to the
comments were received as it
received had better be qualified as
continue to support it and would agree to
felt that they would really need a subsidy
it deah
thc revenue
for the
There is a
this memorandum.
addressed through a
showing attended thie
but continues to show that the
bo_haling, Carver County has agreed
to construct thc facih'~. In this
of the construct/on mana§er and
issue of support for thc project
held by city staff with our
Lc. 50 to 70 seniors. The
_this facility does in fact get
asto
few
the comments
rents appeared to be a little high, they
ff it were built. Two to three individ,mls
to be able to move into this facility. Crary
Ficlds will be present to repeat the proforma discussion which he had presented to thc senior
community.
Monday evening's meeting could be relatively short as there arc really only two items which
could potentially kill the project, i.e. 1) thc n~.~ty for thc city council to understand that it
Mayor and City Council
March 16, 1995
Page 2
would be the city's full faith and credit which would be backing the bonds; and 2) the
necessity for the HRA to provide a subsidy to the project. Although the presentation on these
two items will be relatively short, I will not lead you into believing that these are minor
decisions. In fact, both of these are huge commitments for both the city council and HRA.
Following presentation of each of these items, I would like to poll both the city council and
HRA as to whether each group needs additional information before being able to vote on the
item and whether or not there is general support. [Note: As this is a work session, a final
vote would have m occur on each body's regular agenda.] A discussion of each of these
items is as follows:
Requirement to Pledge the City's Full Faith and Credit: Both Gary Fields and
Julie Frick will be in a position to describe the various funding sources which will
make this project happen, i.e. amount proposed as revenue bonds, operating revenues/
pledge and amounts being reserved in the case of deficit, etc. But the bottom line is
really one of requiring that the City of Chanhassen be the agency responsible if the
project does not cash flow as projected. I can unequivocally state to the city council
that a general obligation levy will never be required for this project. I feel that
confident in the proforma and our ability to lease the units. I would make one caveat
in that this assurance is being made under thc assumption that the HRA will in fact
agree to the subsidy discussed in the following section. That subsidy will assure that
at least 20% to 30% of the units can be leased to individuals requiring a subsidy.
That commitment in concert with dollars that would be available through existing
programs such as Section 8, will provide a substantial cushion for the project and
virtually guarantee that no general obligation levy would be required; and
HRA Subsidy to Project: The Carver County HR has made a decision to reallocate
the approximate 1% levy that they make each year for operating the County I-IRA to
this project. I should note that the amount being redirected is the dollars that are paid
by Chanhassen residents to Carver County. Dollars being received by the Carver
County HRA from other portions of the county would remain as general operating-
type of revenues. The Chanhassen subsidy to the project would actually occur in three
forms; 1) allocation of the amounts we collect through pilot payments (payment in lieu
of taxes) that would then be redirected back to the project and 2) an agreement to a
general obligation levy which would then be used to guarantee the 5% bond
requirement under state statute, and 3) to provide subsidy to units within the facility.
As the amount being provided to subsidize units would be dollars collected from the
community, the rules as to who would be eligible to receive those dollars is totally our
own. For example, we would not be forced to use federal regulations which may
penalize a senior having modest social security/interest revenues, but who has a larger
amount in the bank from the sale of their home. I should also note that although the
local subsidy is shown through the entire mortgage, I believe that the subsidy would
only be necessary for the first five or ten years with the city/HR then being in a
Mayor and City Council
March 16, 1995
Page 3
position of redirecting those dollars to another project or for some other purpose at
that pbint in time.
A second commitment being sought from thc HRA or city is a request to invest in the project
itself. Gary Fields will describe this requirement in more detail, but I see such as being far
less meaning~ than the two issues presented above. Specifically, approximately $500,000
would have to be dedicated to the project. The amount provided would be in the form of a
loan and would therefore pay interest back to whichever agency provided the capital dollars.
Again, Gary Fields will be present to discuss the potential risks associated with that
investment.
As a final note, the proforma continues to show the HRA contributing the land for the
project. This assumption is not new, but I felt that it was worth rewinding both the city
council and HRA that this is a requirement that continues to exist.
BARBAR& L. PORTWOOD
Attorney at L~w
Direct Dial (612) 337-9213
HOLMES & GRAVEN
CHARTERED
470 Plilsbue~ Centar, Mlnna~n~lz, Mlnnasa~ ~40~
Tebphone (612) 337-9300
Fmlmlb (612) 337-0310
February 9, 1995
Ms. Julle Frick
Carver County Housing and
Redevelopment Authority
316 North Broadway
Carver, Minnesota 55315
Re: Procedural Requirements for Essential Punction Housing Bonds
Dear Ms. Frick:
I look forward to working with you on the C~mnhazsen senior housing development essential
function bonds. The purpose of this letter is to set out for you the proced~ requirements for the
Housing and Redevelopment Authority to follow to undet~e an essential function housing bond program.
!
·
The Authority is generally authorized under Minnesota Statutes, Section 469.034 and 469.035 to
issue its revenue bonds to finance any of its corporate purposes, including, without limitation, the
undertaking of a housing development project. The proposed senior housin~ project would constitute a
housing development project, which is defined under Minnesota Statutes, Section 469.002, Subd. 15
generally as any work or undertaking to provide housing for persons of moderate income and their
families. The proposal is for the Bonds to be issued as gross revenue bonds secured by (a) a pledge of
gross revenues of the project, Co) a mortgage on the project, (c) an operating deficit agreement from the
City of Chanhassen, and (d) with respect to approximately $3,000,000 of the Bonds, a pledge of the full
faith and credit of the City.
The procedural steps and requirements necessary to be taken by the Authority and the City to take
in connection with the issuance of the Bonds include the following:
(i) preparation of a housing program meeting the requirements of
Minnesota Statutes, Section 462C.03 and 462C.04;
(ii) submission of the housing program to the Metropolitan Counsel on
or before the date on which the notice of public hearing regarding the
program is published;
(iii) a public hearing held by the Authority regarding the housing program
and the proposed backing of a portion of the Bonds with the full faith
and credit of the City, for which at least 15 day's notice was published;
(iv) adoption of an Authority resolution approving the financing program;
BLP83703
PR400-2
Ms. Sulle Frick
Page 2
February 9, 1995
(v) a public held by the City regarding the proposed backing of a portion of the Bonds
with the full faith and credit of the City, for which 11~ day's notice was published
(vi) adoption by the Boant of Commi_~tonera of tl~ mahority of a final resolution
approving the sale of the Bonds and the executicm and delivery of the Bond docmnenis,
(vi) adoplJon by the City Council of a resolution approving the exeg;ufltm and delivery of
the operating deficit asreem~
The project income "mits may be established ai levels mpim~ed by the Aulhoflty as beiug "low
and moderale income". As you are aware, IV~ Sm._,~..s. Section 462C id_,~fles as "moderaie",
income levels which are 110% of HUD median income.
If you have questions regarding any of this information, please don't hesitate ~o call.
Si
BLP83703
PR400-2
03/14/95
14:21 FAX 1 612 341 0327
DI~'BAR DEVLP~\~
~]002/008
Dunbar Development Corporation
March 13, 1995
Ms. Julie Frick
Executive Director
Carver County H.R.A.
500 South Pine, Suite 300
Chaska, MN 55318
Mr. Gary Fields
Sprlngsted, Inc.
85 East Seventh Place
Suite 100
St. Paul, MN 55101
RE: CI-IANHASSEN SENIOR DEVELOPMENT
Dear Julie & Gary:
Enclosed for your review please find a letter from Weis Builders regarding the construction cost
for the Chanhassen Senior Building.
Providing the June 1, 1995 construction start date is met, the letter confirms the construction
price of $3,800,000.00. The following items should be noted:
!
Based upon preliminary information provided by thc City, an allowance of $50,000 was
used for building permit costs (including Sac/Wac). More recent and specific
information provided by thc City indicates that the actual building permit costs to be paid
by the development total $62,643.30. We will therefore need to increase the contract by
$12,643.30.
,
Clarification regarding precast loads also need to be obtained. Pricing is based upon
normal loads. This infommtion is being verified.
This is also the case for the sitework and utilities budget.
3. Landscape allowance of $20,000 included in total cost.
15 North 12th Street Minneapolis, Minnesota 55403 (612) 341..0005 FAX (612) 341-032'/
03/14/95 14:22 F,~ I 612 341 0327 D[I-N~.~ D~ ~003/006
Ms. Julie Frick
March 13, 1995
Page 2
To maintain our goal of closing on the financing during the latter part of May, we are planning to
submit an application for site plan approval and subdivision by the March 20, 1995 deadline to
make the April 19 Planning Commission meeting ~d May g City Council meeting.
The City Planner with whom we have been working on the submission, Sharmin AI-Jaaf, has
cautioned me that we may run into some delays with the approval process. Julie, I believe you
are also aware of the issues we will have to resolve during the planning approval process.
Delays in the approval process may delay the closing, also. I am enclosing for your information
the planning and council schedule showing the subsequent Planning and Council meeting dates
as May 3 and May 22.
It is imperative that we meet the ~adline of June 1 for construction start to avoid increased cost
that will be incurred by extended winter cons~om
If you have any questions concerning these matters, ple~o do not hesitat~ to contact me.
Sincerely,
Carole Kron
Dunbar Development Corporation
Enclosure
cc:
Don Ashworth
Frank Dunbar
mEI.
March 13, 1995
WE~ BUILDERS, lNG
~, IVllnneso~ 55903.6757
Tek,hone:.
Fc~ ~7.288.7c~/9
Mr. Frank Dunbar
Dunbar Development
15 North 12th Street
~eapolis, MN 55403
70 Unit Clunhassen Senior Housing
Chanhusca, Minnesota
Dear Frenk:
This letter is to co~rm our pric~ of S3,800,000 for 70 Unit Congregate Housin~ in Chsahasa~. This
price is valid until June 1, 1995 construction start. This price is based on the following assmnpfio~:
1)
Sitework/Utilities/Paving is based on ~n allowanc~. There was no additional technical information
available at time of pricing. This allowance should be sufflci~nt but it needs to be verified.
2)
Precest Plank is figured for normal loading et the exposed parking are~ As figured, the plank may
not hold loads such as a concrete truck, fire tmclq etc. This loading needs to be clarified es soon as
structural engineer is on board.
3) Building permit and SAC/WAC - there is an allow~ce in our price of $50,000 as requested.
These are the only qualifications which we need to make to our price. In my opMion, Itetra I and 2 are
clarifications and should not be a problem. We are workin~ towards resolviag them.
It is very imperetive that ell partiea concerned realize that time is of the e~n~ in stetting of this project.
We need snd [~ave :to sta~ construction by Sune 1, 1995 in order tO miniIlli2.O winter Oollditiol~.
Ir'you should ~ve any concerns or questions, please do not hesitate to ~ive me a call.
· .
· Sincerely yours,
Peter P. Desai
Project Manager
PPD/nf
E~UAL OPP<i~I~NI'['Y' ~VIPLOYE~/CONTI?ACTCJ, P m m ~,,. ,~ ~" · ................
223 3000_ .SPRI N(~STED ~ 002~002
Carver County (1995 Payable)
Hennepin County (1995 Payable)
HRA special levy
Less' Subsidy Required
to Meet Coverage Tests
Remainder of HRA Levy
$804,483,100
$21,825,200
$826,308,300
0.01310%
$~08,246
$22,726
$85,520
.:.:.'.:.'.:.'.:.'.:.:.: '.: '.' '.:.:.:.',: :.'.:.'~.;'.'.'..';.' '.:'.'.'.:'..'.."..':' ~ :'.T~"~ .~.T.':. ~T~ .~ ~ ~;; ~;; ~ ~; ~'~ ~ ~ ~ ~ ;'~ ~ ~ ............ ..
· =- .--.-.---~ .. i- -,- ~ -.,.. · ..--.-.,...-..,-.,-.__.-..-......-...__ ......,....~
.. ~.......,..............~.~...~..~ ~...~... ~,.,...,..~......,,..~..,......, ........ ~ ...... ~,.~. ~.~...~.~....~ .~. ~ .~...,..,....,........... .............. ~...~ ....~,.....~,.....,....... ,....,........~....... .... .-, .....
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..................... ~ ;.~..-..; ........ :.. ...... .:; .... .. ~...-...-;,-;.-.- :..;...: :..;.-.. ;.;...: T.; "; :,'~ y :,~, 7( T :.~ X: ~; .' ~ l .' Y( Y.:.: :. ~. X :,'; .T. ......... * ................. ',-',-,'-,-- --,--~-,---' ....... -'-~
i-;'?;".-;!-;5££':';i55'~'~.~ ~',~ ~,~.55~ ~.~ ,~';' ';~'?'?.":")."i';'?."!;i'i'F;':'2';'.';'." '):'i'F ;'?'?.":' ':!'i':'."2'F)."i':'"i'2':'.': :':':':: :*.~w...;...:~;.~;......~.........:~...~.....~.z`.;...:~v.........:..:...T......Tz....-.*~.T~.~....*~.
~. ............................................ . .............................................................. ,~.,~,~ ~, ~'~.?.':.:'..':.'.'.'.'.'.;'.;'.'.;':.'.'.;'..'.'.'.'..'.'.':.:'.'.'.'.'.'.'.;'.'.'.:'.'.'.'.'.'.:' j.;¥.¥2.; r.¥.¥.~ ~.¥.¥ip~ ~.~.,.~.,.
HRA Levy
# Units Market Rent
Subsidy
Rent Paid
$85,520 15 $595 $475 $120
$85,520 20 $595 $356 $239
$85,520 25 $595 $285 $310
$85,520 30 $595 $238 $357
$85,520 35 $595 $204 $39~
$85,520 40 $595 $178 $417
.- ' .......11 111
CITY OF ='
690 COULTER DRIVE · P.O. BOX 147 · CHANHASSEN, MINNESOTA 55317
(612) 937-1900 · FAX (612) 937-5739
MEMORANDUM
TO:
Mayor and City Council
FROM:
Don Ashworth, City Manager
DATE:
March 16, 1995
SUBJ:
Discuss Use of Construction Manager, Chanhassen City Hall Expansion
This item should logically have been a part of our last work session with KKE. I am in
hopes of convincing the city council that, this item was not originally scheduled for
Monday evening, that we can take hour to discuss it. I would propose
that we move from the coundl chambers to Conference Room which will then
allow me to provide some type of food and for the secondm3r part of the meeting.
During the time frame that dollars
community center, the city council
believed then and still do that a con:
for their service. Given that the
project, and very complicated
who should be selected as the
been prepared, I am
A~gly, as it will
RFP process nor a
firm which has
2-3 month
therefore the
form of expansion.
manager
center was
the city hall
difficult of a project, I
process. My reasons
·
be delayed to 1997. We
to carry out the construction of a
manager for that project. I
save more than the fees they derive
to be an $8 million
was established to determine
budget estimates have not
will be a $2 - $3 million project.
reco~d that we not use an
in that, 1) we have a
2) if we do go through a
to do some
Hopefully, again, we can discuss this item
type of action except for general reactions.
I will not be looking for any
ITY OF
690 COULTER DRIVE · P.O. BOX 147 · CHANHASSEN, MINNESOTA 5,5317
(612) 937-1900 · FAX (612) 937-5739
MEMORANDUM
FROM:
DATE:
SUBJ:
Mayor and City Council
Don Ashwotth, City Manager
March 15, 1995
City Hall Expansion
Councilman Senn forwarded to me the
expansion. I have prepared this response to
following points repot a majority
appreciate hearing from you ~uch, again,
the entire city council.
in regards to city hall
city council as it is my belief that the
council. If I am wrong, I would
for the memo being directed to
One of the problems we have all faced to
by Mark is the simple fact that this dates back
delay was a result of wanting to Vision' 2002
how or where to expand. That looked at
locations within the and outside of the
locations for scnior end of the ~ocess was
be expanded on the dty hall property and that such
for both the
- afy ".U , ould h ve - minenc on main stre
City half--front and
to points similar to those raised
two years. A major part of the
completed before deciding on
locating the library in other
It also looked to potential
conclusion that city hall should
include expansion space
included:
All of the above points were put into (see attached) and mailed to all
residents. Additionally, the city council the questions which would be ask~ in a
telephone survey to ensure that people had read the newsletter and understood it. One of the
questions asked in the survey was about city hall and whether people were aware that the city
was proposing to expand city hall including expanding both the library and senior facility on
this property in a park-like setting. I was shocked by the results of the telephone survey
Mayor and City Council
March 15, 1995
Page 2
which showed that, as I recollect, nearly 80% of the people had read the newsletter and 80%
favored expanding city hall to include the seniors and library.
The answers to Mark's specific questions come through the space needs analysis completed
by KKE. Again, this is a document that goes back well over six months and could easily be
forgotten (copy attached). The spacial analysis completed as a part of that study is key to
responding to Mark's question regarding using the lower space by other deparu'nents in city
hall. But first, let me start by stating that departments having a high interrelationship score
become the most difficult to separate. For example, separating personnel at the front counter
from the Park and Recreation Department would require major duplications in one area or the
another. Departments having medium interrelationships, such as Engineering and Finance,
would see some duplication of equipment and personnel, but not nearly as drastic as would
exist between park and the front counter. By contrast, moving Public Safety to the lower area
would cause the least amount of additional equipment and personnel. The space needs
analysis showed a need for approximately 5,600 sq. ft. by Public Safety. The existing
combined area of the library and senior facility is 5,800 sq. ft. Councilman Senn is correct in
that no diagram was ever prepared which would actually show how Public Safety could fit
into the combined space of the library and senior facility. However, as their two spaces are
almost identical, it is logical that Public Safety could fit in the area currently housing the
library and senior center.
Before the council would potentially act to reconsider previous decisions, I would ask that
you consider the financial aspects of moving the library and senior facility out of city center
commons. Specifically, both groups would assuredly ask that the city pay for the replacement
space. The library would remind the council that, without them, city hall referendums failed
the first two times around. With them, it passed on the third try. The space needs analysis
carried out by the library in 1992 shows their needs as a minimum of 15,000 sq. ft. for the
library with an additional 3,500 sq. ft. meeting room. They were requesting a 60 space
parking lot, with a total net acreage of 1.65 acres. I find it very difficult to believe that lands
could be purchased for both the library and senior center and construction completed for less
than $2 to $2.5 million--such being my estimate as to what we can carry out expansion of
city offices (including underground parking in the northwest corner of the building) and
provide adequate expansion space for seniors and the library (including necessary parking and
meeting rooms). [Please note that the above statements do not include the words "including
council chambers." My fear is that the council chambers, including restrooms, closets, and
studio, could be $500,000 an amount which would likely break the bank. The next set of
schematics that the council may review may very well show that my cost estimates are pretty
close and that the city may wish to consider leaving the council chambers as a second phase
addition.]
Mayor and Cky Council
March 1//, 1995
Page 3
The second financial consideration which I woula, ask the council to consider is a recognition
that the existing lower level of city hall does have restrooms, employee lounge, storage, and
places for things ~ snow blowers, janiwrial items, elc. These would all be duplicated
spaces if the library and senior center were relocated on their own isolated sites. In addition,
library personnel often are not as wlerant as I would liire in terms of reco~nizing that we
must set priorities for where and when we plow, when items can be repaired/replaced, etc.
Isolated locations would not double the problems, but more realistically triple or quadruple
Finally, is a recognition of operating costs. We heat and cool the council chambers and that
room is used virtually every night of the work week. Staff continues to regularly use that
room for meetings with larger groups during the day. Our costs are no more or no less for
maintaining that building whether the library uses it for two hours per week for swry time,
petting zoo, Bozo the Clown, etc. The opposite won_la_ not be true if the 3,500 sq. ft. was
located on an isola~:! site.
All of the above makes the assumption that in fact the city council would build rephcement
square footage for both the library and senior center. Carver County will not build
replacement space. They recently went through this in one of our western cities (I think
Cologne). That city now no longer has a library. The decision as to whether or not
Chanhassen should have a library or senior center can only be answered by the city
council .~nother reason this rr~norandum is being sent to the entire city council
Mark: I hope you're not disappointed with my preparing this response to the entire city
council However, a number of the issues you presented are questions which can only be
answered by the city council itself.
March 8, 1995
To: Don Ashworth
Fr: Mark Senn .~ww/~
Re: City Hall Expansion
Quite honestly I was surprised and was taken back by the amount
of work that had gone into plans for a City Hall expansion. What
we saw seemed way beyond an initial concept stage. What is the
cost associated with the work so far?
In the last two meeting when this issue came up I asked and was
assured that a general concept would be developed for expansion,
and also a general concept of fully utilizing existing City Hall
space would also be studied and developed. I saw absolutely no
concept at the work session that showed me how needs could be met
with the library and senior center located elsewhere than in City
Hall. Sometimes I think I'm speaking to a blank wall. When the
space survey outlined space needed I raised two questions:
One- Are these the real needs or the ultimate needs?, and Two-
what does re-allocation of existing space such as the library
space and the senior center space achieve in meeting our needs?
The second question is the one I'm referencing that I've raised
each and every time this issue has come up.
I'd appreciate responses. I didn't want to force the issue at the
work session in front of the two architects but I still do want
these questions addressed.
CHANHASSEN CI'I~' HALL
Appendix A
PROJECTIONS
KKE Architects October 5, 1994
CHANHASSEN CITY HALL
Projections
The ratio of city service employees to the population of Chanhassen and the square
footage of the facilities this city government has occupied in the past are cited in this
section. Proposed expansion is specific expansion that is known at this time. Future
expansion is derived from the past trends observed and the maximum population city
officials expect in Chanhassen.
The expansion indicated for the library is based on State Library Guidelines for Cities
to be a total of one square foot per resident for library services. Beyond this, by
sharing meeting rooms, toilets, and other facilities with the city, efficiencies are gained.
Another impact on space needs is the resident's use of libraries in the surrounding
cities because of close proximity.
Facilities for a Senior Center is a desirable ciD' offering for the community. The space
allocated for this v,,ouid be flexible and adaptable as programs change and as city
gove,'nment needs change.
KKI'] Architects October 5, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
Definitions of Program Areas
The areas indicated in this report are expressed in terms of Base Area, Net Area, and
Gross Area. The following explains this terminology.
BASE Al-LEA is the individual space allocated for an office, work station, or equipment
needs. It is measured from the center line of normal office partitions and the interior
surface of exterior walls, or, if the walls are more than 50% glass, to the glass surface.
Base area square footage is designated as "SF'.
NET Al-LEA is the result of multiplying the base area by an appropriate factor for
internal circulation within a department area. The factor is theoretical for planning
purposes and is an average which allows that open work spaces will layout with a 10.
20% factor, areas with private offices will layout with a 30% factor, and Council
Chamber related spaces use a range of factors depending on the size of the spaces, and
the amount of circulation (Common vs. segregated). Net area square footage is
designated as "NSF'.
GROSS AIU'iA is the total area of a building including exxerior walls. For planning
purposes, it is the result of multiplying the net area by an appropriate factor for stairs,
elevators, public toilets, mechanical/electrical rooms and shafts, common corridors/
lobbies and exterior wall thickness. Gross area square footage is designated as
The existing facilities were surveyed and the department areas calculated from
drav,'ings provided by the City with changes that/vere noted and measured during a
walk-th,'ough of the facilities. These areas arc identified in the report as "Present
Space'. "Current Needs' identifies the amount of space necessary to satisfy current
identified needs. "l:xpansion Spaces' identifies the future needs up to five years.
KKE Architects September 28, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
! ,,
Department Summary
Space Present Current Proposed Future
Space Space Expansion Expansion
Allocation Required
Administration * 3,015 4,295 4,815 7,511
Council Chain bets 1,280 3,360 3,360 3,600
,
Engineering 938 1,918 2,041 3,041
·
Finance 658 845 1,092 1,703
Parks & Recreation 333 ** 1,295 1,386 2,162
Planning 417 946 946 1,475
,,
Public Safen.' 2,681 3,861 4,628 7,219
Subtotal Net Area 9,322 16,520 18,268 26,711
St, btotal lluil¢ling (;ross 16,434 21,476 23,748 34,724
l.ibrary 3,260 6,000 7,500 11,000
Senior Center 1,506 1,506 1,506 1,506
Subtotal Net Area 4,766 6,506 9,006 12,506
Total Net Area (NSF) 14,088 23,026 27,274 39,217
Total Building Gross (1.~,~,~F) 21.200 29,934 35,456 50,982
·
* Includes shared Conference rooms, Staff Lounge, and General Storage on Lower
l.evel.
** Includes storage of equipment.
*** Meeting room needs shared with Council Chambers space.
**** Could serve as expansion space for cry services. Senior Center services could be
housed at other'sites.
KKI'~ Architects September 28, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
, ,
· ,
Preliminary Space Standards
Type of Space Net Square
Feet
CiD, Ma,~ager Office 224
Director Office 180
Staff Office 120
St,pe~'visor, A¢lmi,'~ist,'ative Support, Tech Workstation 70
Intern/Seasonal Workstation 48
Other spaces such as conference rooms, work rooms, waiting
areas are sized according to specific needs
,
,
........
KKI'; Architects September 28, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
Administration
Present Stuff: 5 full time, 5 part time
Present Space Allocation: 3,015 square feet
Existing space does not allow for expansion. Work/copy/mail room, supporting
other departments, is not set up efficiently. Staff lounge is too open. Building
maintenance and storage is not adequate.
Required Area: 4,295 square feet
Future Space Needs and Considerations:
· Larger waiting area.
· Larger copy/work room/mail/storage area that is centrally located and efficient.
· More file space.
· Each workstation needs a phone.
· .More conference/meeting space because of frequent scheduling conflicts.
· Desirable to have some Conference Rooms. available during off hours.
· Computer network needs to be isolated.
· Areas need to be secured.
· Larger maintenance and work area.
· Clerical and work/mail/copy room will continue to support Park and
Recreation, Planning, and Engineering.
· Work/mail/copy room is also shared with Finance.
· l~oading dock.
Primary Growth Factors:
· Population grov,~h
Adjacency Priorities:
· Park and Recreation
· Finance
·
·
· Planning
· Fngineering
· Public Safety
KKI'; Architects September 28, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
Administration
I II
Space Present Current Proposed Future
Space Space .Expansion .Expansion
Allocation Required
CiD, Ma,'mger 224 224
Assistant CiD' Manager 120 120
Office Manager 70 70
,
Clerical (2) ** 140 280
,.
Reception (3 PT) ** 210 280
,
Waiting ** 100 100
Confc'rence Room 180 180
Files 110 200
\Vork/~lail/Copy Room * 400 500
Computer Net'work Station 80 80
Bt, ilding Mai,~tenance and 600 600
Storage ** ** .
A¢lmiqistrative l,~ter,1 70 70
Staff l.ou,age/Kitchc,~¢tte * 300 300
(15-20 people)
La,'ge Co,~fe,'e,~ce Rooms (2) 700 700
Subtotal (SF) 3,304 3,704
Total Net Area (1.3%) (NSF) 3015 4,295 4,815 7,511
* Shared with other departments
** Supl')orts other dcpartme~'lts
*** Shared with other clepartments, available to Con~munity
**** I.oacling Dock
KKE Architects September 28, 1994
CITY OF CHANI-IASSEN NEEDS ANALYSIS
Council Chambers ·
Present Staff:
Present Space Allocation: 1,280 square feet
The present Board Room is too small, does not allow for expansion, and is not
adequate acoustically and electronically. Present kitchenette does not work.
Presently there is an HVAC problem in the Council Chambers (winter air
conditioning needed).
Required Area: 3,360 square feet
l:ururc Space Needs and Considerations:
· Council Chambers need to allow for seating for 90 - 100 people with adjacent
Conference/Meeting Rooms allowing for 30-40 more people. These rooms will
double as "Community Rooms' and be available for library programs.
· A kitchenette that would ser~'e the Chambers and Conference Rooms.
· "Main Lobby' area for people before and after meetings with some seating.
· Rear escape for Council members with teh. least amount comotion is desireable.
Primary Growth Factors:
· Population growth
Adjacency Priorities:
· Entrance
· Library
KKI'; Architects September 28, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
Council Chambers
Space Present Current Proposed Future
Space Space Expansion Expansion
Allocation Required
Council Chambers/Meeting 2,200 2,200 2200
Room
A/V Control Room 180 180 180
Kitch~:nc:tt¢ 60 60 60
Con ference/Com m u nitT 360 360 600
Rooms
,
, ,
,
Subtotal (SI:) 2,800 2,800
Total Net Area (1.2) (NSF) 1,280 3,360 3,360 3,600
KKE Architects September 28, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
Engineering
Present Staff: 6 full time, 2 part time
Present Space Allocation: 938 square feet
Space does not allow for expansion, both for staff and storage. Public must walk
through other departments to reach Engineering, which is undesirable.
Required Area: 1,915 square feet
Future Space Needs and Considerations:
· Service counter needs to be provided to handle increased daily public use.
· \Vorkstation needs to be provided for the GIS system.
· ,More plan file space
Primary Groxxgh Factors:
· Population growth
Adjacency Priorities:
· Entrance
· Planning
· Finance
KKE Architects September 28, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
Engineering
II
Space Present Current Proposed Future
Space Space Expansion Expansion
Allocation Required
Director/City Engineer 180 180
Assistant City Engineer 120 120
Water Resources Coordinator 70 70
Engineering Technician I 70 70
l".ngineering Technician !I 70 140
Clerical (1 I"T, I i)T) 140 140
Intern 70 70
CADI)/G1S Workstation 70 70
Service Counter 100 100
Work Room 100 100
.
!
l-'ik:s/lqan Review 75 100
.,
l':quipmcnt Storage 50 50
Conference Room 180 180
·
Remote Storage 100 1 O0
Print Room 80 80
.
Subtotal (SF) 1,475 1,.570
Total Net Area (1.3%) (NSF) 938 1,918 2,041 ~,041
KKE Architects September 28, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
Finance
Present Staff: 4
Present Space Allocation: 658 square feet
Space does not allow for expansion.
Required Area: 845 square feet
Future Space Needs and Considerations:
· More file and work space.
· Additional work area for Account Clerk.
· \X:ork station for future assistant.
Primary Grox~'th Factors:
· Population growth
Adjacency Priorities:
· Administration
·
KKE Architects September 28, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
ii i ·
Finance
I I I
Space Present Current Proposed Future
Space Space Expansion 'Expansion
Allocation Required
, i · , · [ · i · il i i
Treasurer 180 180
Assistant 120
,,
Fina,ace Coordinator 70 70
Account Clerk 70 140
Account Clerk 70 70
Files 80 80
Work l~oom 80 80
Data l'rocessing 100 100
!
Subtotal (SF) 650 840
Total Net Area (1.3%) (NSF) 658 845 1,05}2 1,703
·
KKI': Architects September 28, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
Library
Present Staff:
Present Space Allocation: 3,260 square feet
Space does not allow for current needs or expansion.
Required Area: 5,000 square feet for sen'ice and books, 3,500 square feet for
programs.
Future Space Needs and Considerations:
Community Rooms used by others during evening could be used for library
programs during the day. '
Rest rooms and kitchen facilities could also be shared.
Area for petting zoo, story time, and other programs for up to 200 children and
adults. The council chambers is presently used for this. This arrangement
would continue and this meeting space wolald be identified as the "Council
Chambers".
Primary Groxvth Factors:
· Programs offered
· l'opulafion growth
Adjacency Priorities:
· Entrance
· Toilets
· Meeting Rooms
KKI: Architects September 28, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
Library
1
Space Present Current Proposed Future
Space Space Expansion 'Expansion
Allocation Required
..
Librm'), 5,000 7,500 11,000
,
Total Net Area (NSF) 3,260 5,000 7,500 11,000
i ,
KKI'; Architects September 28, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
Park and Recreation
Present Staff: 6
Present Space Allocation: 333 square feet
Location of department is good, however space allocated is Inadequate for storage,
privacy, expansion. Although the new elementary school will provide some space
for large equipment storage it will not fulfill all the current and future needs.
Required Area: 1,295 square feet
Future Space Needs and Considerations:
· More file and work space.
· Additional work area(s) for personnel and interns.
· Additional meeting space.
· Need for evening and weekend access by part time and public for registration of
Communit3' P,'ograms.
· l'Xpansion space for support staff.
!
Primary Groxxxh Factors:
· Population growth
· Programs offered
Adjacency Priorities:
· Close to entrance
· Administration
· Planning .'
· Fngineering
· Public Safety
KKi! Architects September 28, 1994
CHh' OF CHANHASSEN NEEDS ANALYSIS
Park and Recreation
Space Present Current Proposed Future
Space Space Expansion Expansion
Allocation Required
--
, · r i i
Director 180 180
--
Recreation Supervisor 70 70
, ,
Recreation Supervisor/ 70 70
Senior Coordinator
Conference 180 180
,
Files, l'rograms. Equipment 400 400
Storage
,
Su pl'~Ort Staff' 70
,
·
Intern/Seasonal (2) 96 96
,,
Senior Linkagc Coordinator *
Park Superintendent **
·
Park I~quipmec~t Operators
(3) **
,
Subtotal (SF) 996 1,O66
Total Net Area (1.3%) (NSF) 333 1,295 1,386 2,162
* l,ocated in Senior Center
** lx)cated at Public Works builcliqg
KKi': Architects September 28, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
Planning
Present Staff: 4
Present Space Allocation: 417 square feet
Space does not allow for expansion or for a reference library and is noisy.
Required Area: 946 square feet
Future Space Needs and Considerations:
· Library of reference material available to ail.
· More storage.
· A meeting/work area is needed.
Primary Growth Factors:
· Population growth
Adjacency Priorities:
· Engineering
· Public Safety
· Park and Recreati~an
KKF Architects September 28, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
Planning
Space Present Current Proposed Future
Space Space Expansion Expansion
Allocation Required
Director 180
Planner 11 (2) 140
,,
Planner I 70
Intern 48
Ctmfc'rc:,~ce 180
l.ibr;t~'v 60
ilcceptioll * 50
,
, ·
Subtotal (SF) 728
J · ,
Total Net Area (1.3%) (NSF) 417 946 946 1,475
* Shared
KKE Architects September 28, 1994
CI'I'Y OF CHANHASSEN NEEDS ANALYSIS
Public Safety
Present Staff: 11 full time, 4 part time
Present Space Allocation: 2,681 square feet
Space does not alloxv for expansion.
Required Area: 3,861 square feet
Future Space Needs and Considerations:
· Expansion space for future employees providing more ser~-ices.
· An alternate records management system needed to be developed because of
increasing needs (microfiche, rotary/speed files).
· l.arger service counter and waiting area.
· As automation is incorporated space needs to be allocated.
· More meeting space. .
· Securin'.
·
· Additional parking space.
· Separate entrance is desirable for contractors and building inspectors.
Primary Growth Factors:
· Increase in services offered
· Population growth
Adjacency Priorities:
· Close to an entra, nce
· Close to designated parking
KKE Architects September 28, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
! - ,
Public Safety
Space Present Current Pro~:~sed Future
Space Space ~panslon '~pansion
Allocation Required
Director 180 180
l'ublic SaferT Officer 120 120
Fire Marshal 120 120
Fire Inspector 70
Sheriff Dept. Office (3) 210 210
,,
State Patrol Office (2) 140 210
CommunitT Serv Omcers (4) 280 280
Dept. Natural Resot,rces 70
lieception 70 70
Clerical (2) 140 210
Crime P,'eventio,'~ Officer 70
Shared Workstation . 70 70
lluiltling Inspector (3) 210 280
Mechanical Inspector (3) 210 280
Conference Room 300 .300
· ,
Se,~'ice Cou,~te,'/Receptio,~ 190 190
,,
Waiting 100 100
I~ckers/Staff Toilet 80 80
· ,
Plaq Review/Work Room 100 100
Files 400 500
Storage Room 50 50
S t, btotal (S F) 2,970 3,560
Total Net Area (1.3%) (NSF) 2,681 3,861 4,628 7,219
KKE Architects September 28, 1994
CI'I'Y OF CHANHASSEN NEEDS ANALYSIS
Senior Center
Present Staff: I
Present Space Allocation: 1,506
Includes work station for Senior Linkage Coordinator, toilets and kitchen.
Accessibility is good.
Required Area: 1,506
Future Space Needs and Considerations:
The area for this Senior Center location could relocate depending upon the needs
of the City offices. Area for a Senior Center should include a kitchen, toilets, work
station, and meeting area. It should be centrally located and easily accessible.
Primary Growth Factors:
· Population growth
· Programs
Adjacency Priorities:
· Entrance
KKE Architects September 28, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
= =,
Senior Center
!
Space Present Current Proposed Future
Space Space Expansion F.,xpanslon
Allocation Required
~ ,
Senior Linkage Coordinator 70
Meeting/Acfivit3, Room
Storage
Kitchen
,
Toilets
,
:
,
!
,
, ,
,
· ,,
Total Net Area (NSF) 1,506 1,506 1,506 1,506
·
KKI: Architects September 28, 1994
CITY OF CHANHASSEN NEEDS ANALYSIS
ADJACENCY MATRIX - CHANHASSEN CITY HALL
ADMINISTRATION
COUNCIL CHAMBERS
ENGINEERING
FINANCE -.
PARKS .~aND RE. CREATION
PL-~NNING
PUBI.IC SAFETY
LIBI~RY
SENIOR CENTER
I-EVE~ OF
HIGH
MEDIUM
LOW
NONE
KKE Architects September 28, 1994
A~,_IAC, ZNC,'f FLO~ DUDDI_.t~ ~IA®i~,AI~
I=1 NAN~,E
/
x \ / /
\ \ / /
\
ADI~ NI~TI~ATION
F'UBLIC,
L. I
OHANHABBEN C, IT¥ HALL
4-0-/- I OD4-OI
q/Do/q4
I
I
~1~.
%,
\
\
Z.
0
III
0
Z *
Z
LU
LIJ
0
0
Z
IJ.! __1_
· pARK~G
Today, 85~b to 90~ of a public library's users wine to the library by car. With a majority
of h'brary users ~ beyond easy walking distance and the future projected pop~,l~_tion
continue to be an important feature of the Chanlmssen .IJbra~.
The City of Chanhassen on-site parking ~uir~/or public h'brafles is:
For principal structure
plus
1 parkin~ space per $00 square feet of
pms buil~ ~
For mzz~ rooms
1 space per 4 seats
12,000 square foot h'brary with a 60 Seat meethlg room
24 ~ prlndtml ~tm~
1.6 seats meeting room
Total ~9 seats @ 350 square feet = 13,~0 square feet required for parking
30 seats principal smmure
23 seats meeting room
Totnl 53~ts @ 350 square feet = 18,550 square feet required for parking
General, non-specified, retail parking in Clmahasse~
"A minknum of five spaces for the first 1,000 square feet of floor area plus
one space for each additional 200 square feet of floor area."
The general guidelines for public libra,'y'parking across the county is: three to five spaces
per 1,000 square feet of gross Imflding area.
Each parking space requires an allocation of site area for the parking space,
driveways, etc. of 300 - 350 square feet.
7
i .