Loading...
PRC 2007 05 22 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING MAY 22, 2007 Chairman Stolar called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Glenn Stolar, Steve Scharfenberg, Tom Kelly, Thor Smith, Dan Campion, and Jeff Daniel MEMBERS ABSENT: Paula Atkins STAFF PRESENT: Todd Hoffman, Park and Rec Director; and Jerry Ruegemer, Recreation Superintendent APPROVAL OF AGENDA:Scharfenberg moved, Kelly seconded to approve the agenda as submitted. All voted in favor and the motion carried unanimously with a vote of 6 to 0. PUBLIC ANNOUNCEMENTS: Stolar: Anything you wish to announce? Hoffman: …public right now General Mills and also Chairman Stolar and the other volunteers are working, it was last Saturday. Week ago Saturday. Stolar: Week ago Saturday. Hoffman: Week ago Saturday at the Lake Ann rain gardens. These are a part of the Lake Ann pavement management, water management project that was initiated last year. These rain gardens are very well designed and developed and the basins were there and then the plants came. Do you remember the exact count? It was astounding the number of plants. Thousands. Stolar: Yeah, I mean we would have a small section of one garden and it's like okay, now put about hundred there. Okay, we'll put a hundred there. So yeah, it had to be easily over 1,000. Easily. Hoffman: Thousands of plants. General Mills came to the table and they all started out that morning about 6:30 and planted probably about 75% I think of the plants. 3 out of 4 gardens. Stolar: 3 out of 4 gardens and 2 of them were the 2 biggest I believe so. Hoffman: There's one remaining. Staff was going to tackle that last week but instead we were contacted by Minnetonka High School and their Senior Service Day, they're going to come out and plant plants. The seniors can't concentrate on school for the last couple of days and so they get a couple of days of projects. A big bunch of those seniors will be coming down to Lake Ann Park and finishing up that project so the plants have been moved off the parking space at Lake Park and Rec Commission - May 22, 2007 th Ann over to a shady spot at public works and they're being watered until June 5 I believe is when Minnetonka will come out and finish those rain garden plantings. And then they already look beautiful today but you were talking about in a couple years it will be really a showcase so Glenn to your credit, you've been working on, what was the task force you worked on early on? Stolar: The Surface Water Management Task Force. Hoffman: Also to the credit of the City Manager Todd Gerhardt. This is something that was not a part of the original budget. He made it a priority requesting staff to make it happen and so thanks to everyone for coming together. I think it's going to be a real showcase. Something like driving to the Arboretum. You're going to be driving into Lake Ann Park and these rain gardens are going to be a real showcase for the community so thank you everyone. Scharfenberg: Todd, quick question. Is there any land, given the amount of construction that we have going on with road construction and that, to do any more of those gardens? Hoffman: Around the community? Scharfenberg: Yeah. Hoffman: Absolutely. Yep. Where appropriate they're taking a look at that. Really the best way to manage ground water, or surface water runoff is not, to try to keep it out of place and in order to do that you need to incorporate these rain gardens and other, so there's not just city wide but industry wide. Developers are looking at that and the parks will be looking at that. As we bring, staff brings forward specific sites, we'll keep you updated as to where they're at. Stolar: And just to add a little bit to what Todd said, first of all from, it was a lot of fun. That was first of all. Just a blast and General Mills was great. They came out with I don't know how many people but I was working on one part of one of the gardens with a family, you know two young kids. They were just eager to help. I think the boy was 5 and a daughter 7 I believe, or 8. Something like that. And they came for, General Mills workers, they came from Glencoe. All the way out here to help us and so, and that was pretty typical. The surface water management task force definitely asked as part of our recommendations that the city be a showcase for how you do some of these what they call best management practices so it's nice to see that we actually you know, again credit to Todd Gerhardt and Lori Haak, that they said let's go ahead and do it and we're going to do it. A few people who helped from the city, Charlie Eiler. He was out there bright and early working. Kate and Karen. The office manager. Is she a receptionist? She did a great job too and then a couple, Lori of course led the way. Jill Sinclair. Krista, I don't remember her last name either. Also with, works with Lori. Hoffman: Yep, brand new employee. Stolar: And it was fun. It was absolutely a lot of fun so please go out and look at them. 2 Park and Rec Commission - May 22, 2007 Hoffman: Yeah, and the great thing about General Mills is now they've adopted this site. …General Mills will have ownership of being a partner in that and that's really I think builds community between your business community and your park system. Stolar: You know actually I was thinking maybe as a thank you, when we get our new shelter, we say hey you want to use it one time for some. Hoffman: You bet, absolutely. Stolar: Great. Any other announcements? I know we have the senior center dinner when, tomorrow? Hoffman: Tomorrow night. Stolar: I don't know who will be able to make it there. And then, is that it for upcoming events? So when do the summer concerts start? th Ruegemer: The 18. th Stolar: 18? So before our next meeting? Ruegemer: Yeah. Yeah, Teddy Bear Band is the first one. We're looking for volunteers for the bid mascot teddy bear so. So yeah, that's the kick off. The Thursday, either 13, 14, 15, somewhere in that range for the next week. I don't have the schedule here now but. Daniel: But the schedule is filled? Ruegemer: Yeah. Hoffman: Point of clarification. The sod out there was rejected by staff so it's being left to die. The contractor will be coming back and replacing that. The problem was not the sod. It was how they prepared the soils underneath so, and they agreed that it was poorly done. A lot of ankle busters in there. Not properly tilled and so they'll be coming in this week. They've got some materials back on the site and re-doing that project. Stolar: Great. Anything else? Seeing none, visitor presentations? VISITOR PRESENTATIONS: None. APPROVAL OF MINUTES: Campion moved, Daniel seconded to approve the verbatim and summary minutes of the Park and Recreation Commission meeting dated April 24, 2007 as presented. All voted in favor and the motion carried unanimously with a vote of 6 to 0. 3 Park and Rec Commission - May 22, 2007 TH DISCUSSION CONCERNING MAY 29 JOINT MEETING WITH CITY COUNCIL. Stolar: Our meeting on Tuesday, a week from today with the City Council and Todd. Hoffman: Thank you Chair Stolar, members of the commission. For those, for everyone's benefit we'd just like to put a few discussion topics. 3-4 discussion topics together that you can forward to the council to let them know what you would like to discuss that evening. Obviously when you have an audience with the council you want to hit your priorities. You do this a couple of times a year so I'll leave it up to the commission to come up with those discussion items before we go to City Council. Stolar: Okay. Why don't we start Thor with you. Any thoughts? For our new commission members, what we've done in the past, we've just brainstormed a few ideas. Kind of went around round robin with some ideas and then we've then discussed them and then prioritized for Todd so we present it to the City Council before we meet with them. So, anything is fair game in this part of the discussion. Smith: So are we talking about like what we talked about last week with the comprehensive plan thing or just. Hoffman: Yep. Stolar: Anything at all that you want to talk about with the City Council. Either one, seeking their input on some direction or thoughts. Two, just ideas you want to present to them as it relates to park and rec or things you think that we should present to them. What, about 4 years ago we talked to them about dog park. The dog park. We talked to them about the playground what, 5 years ago. So it's where we kind of laid out for them some of our priorities or interest and then got, sought their feedback and discussion. Smith: Okay. I guess my, one of my main topics would be completion of some of the trail connectors. There's quite a few. Stolar: Okay. Smith: That's all I can think about off the top of my head but. Stolar: Okay. Well, we circle around a couple of times. We can open it up again. Dan? Campion: Yeah, I can't think of anything off the top of my head right now. Stolar: Okay. Daniel: Ballpark expansion. Lake Susan. Stolar: In the context of? 4 Park and Rec Commission - May 22, 2007 Daniel: In the context of a grandstand. Stolar: Yeah, so city ballpark basically. Okay. As opposed to some of…adding new fields. Kelly: That was mine. Adding new fields. And also a question too, are you worried about the new, the path that will be on 101 or is that not park and rec responsibility because it existed before they tore up that road? Hoffman: Am I worried about it? Kelly: Well is that going to happen without us having to do anything? Hoffman: Yes. Kelly: Okay. Hoffman: The 212 project and then also the Highway 101 gap project, both of those included trail plans which were, we suggested, they reviewed and approved and then we have the final plans and so it's, for example, 101 south will have trails both on the west against the lake and on the east side. Going around there and then Highway 212, we dead ended a trail down there by Chanhassen Hills Park and now we're going to extend that trail behind that sound wall and it's something that MnDot would not normally have done but we negotiated that. So there's trail and crossings. One thing to remember on all those, on Highway 212 overpass, there's only a trail on one side and the other side would cost probably another, over a quarter million dollars to add that trail so one side and we selected the side which would seem to carry the most traffic you know based on pedestrian traffic. Kelly: Thanks. Stolar: Steve. Scharfenberg: I would just highlight for council the completion of a dog park and agreement with Carver County and that, hopefully that will be something that will be up and running I think by next spring and we would like the council to come out and attend once we get that opened up. I think just in general, like Tom mentioned, ballfields or just green space in general. What we talked about with our comprehensive plan and trying to do something with the limited amount of green space that we have left and trying to protect that and you know purchase additional land if at all possible sometime in the future. That's been what we've said the last referendum was '96- 97. Yeah. So it's been a while since we've done anything along those lines so. Hoffman: Right, '96. Stolar: Okay. Thor, any other? Okay. By the way, we usually don't have a lot of time so. Hoffman: 30 minutes. 5 Park and Rec Commission - May 22, 2007 Stolar: Jeff? Daniel: I'm fine. Stolar: Okay. I guess part of what I would add is related to all of these. Some of the comprehensive plan priorities as we talk about, when we met the other week, which we talked about open space, green space. We did do a lot of discussion about the trails, you know that we do envision a very, very connected trail system. And I've heard Tom speak of that before, Mayor Furlong, that that's one of the things that he also enjoys and I think you know all of us really like that trail system. I was trying to think, was there anything else? Daniel: There might be one other thing I would like to add, and I think that's something we talked last week and that's the addition of, or the possible discussion of a walking path or set aside space along Yosemite in the construction. If they're going to tear it up. Hoffman: Good idea. Daniel: And I think that impacts the Mayor, if I remember correctly, and where he lives. So there might be some, you know we can have those discussions but I figure if they're going to be doing that, it'd be a perfect opportunity. Hoffman: To Commissioner Scharfenberg's point, great idea to make sure that the council's aware that you attended that meeting. I think they'd really appreciate that. Your going down to the county board. Scharfenberg: And I guess maybe just highlight again what we have in the CIP for the next 5 years. We kind of you know moved up, you know we moved up the lighting of the ballfield this year and we think that that's going to add capacity but probably not answer all of our questions. I can't remember what else we've got in the CIP for the next 5 years. Stolar: We've got a couple trails in there. Scharfenberg: So the things that we moved around, I know with the Bluff Creek, with that space, a lot of that was for bridges so there's bridge and some other trails and that stuff so a lot of our money in the next couple years going to that. Stolar: I think you know if we start off by talking to them and thanking them for some of the things that we've actually talked about here, the funding of the dog park that was in our CIP, and again kind of background. The CIP is our Capital Improvement Plan. We get to recommend to the city what we'd like to see but ultimately they approve and the dog park, they agreed with us. Funding there. And then the light acceleration, they approved that. They approved, we also moved the Lake Ann shelter, field shelter. And they approved that. And then things they did on their own, approving the re-paving of Lake Ann was done outside of the CIP. So the city did that as part of streets I believe, correct? Hoffman: Correct. 6 Park and Rec Commission - May 22, 2007 Stolar: Which it was great. Pavement management. Saved us money for investing in other park things so and maybe start out, I mean it's been a great partnership over the past few years. If you add to that the playground stuff that they did, you know 2 years, going 3 years ago, take my time, he's writing that. It was you know, it's just been a great partnership for parks and rec and trails and open space so I think start out with that. That's, it's been a pretty good run here. And then talk about some of the things that we have out here. On the city ballpark thing, I'd actually be interested in what their thoughts are on that. Daniel: That's exactly why I want to bring it up. No, I understand the, but before we progress any further, you know we need to get an idea of what City Council and their thoughts and views on that. What they've been approached by the city itself so. Campion: So are you talking about at Lake Ann fields? Daniel: Lake Susan. The expansion of Lake Susan ballfields to accommodate a town team, high school baseball team and legion team with the addition of grandstand. Making it a more family oriented park. Similar to the athletic field in Chaska, Jordan. There are many… Stolar: And Minnetonka I believe is using the new high school field for their town team. Scharfenberg: And I will not be at that meeting. I've got a conflict with softball that night so. Stolar: Okay. Do we want to talk at all about the high school? Is that something or not really anything to talk about? Hoffman: Not presently. There's still the whole question of ice arenas trying to work itself out and then the baseball conversation as a part of that conversation. Stolar: Did they get that included the better turf or? Hoffman: They have the, each one of the alternates for artificial turf is just under a half a million dollars for the baseball stadium, football stadium and the practice fields, and they're waiting, they've awarded 40 of the $100 million in contracts but they're waiting to see some of the other bigger contracts come in before, right now they're just right on budget so there isn't surplus money and they predict that there will be some other things that come in. Construction market is very competitive right now… Campion: So what is being discussed for the ice arena? Hoffman: Right now the option they're pursuing is the purchase of the Victoria Ice Arena and that's caused a community conversation in Victoria. 300 and some people signing a petition saying they don't want to sell it and so that conversation is still occurring. And if the school district purchased that, they would probably have plans to add a second sheet of ice onto that facility. If that doesn't happen, that doesn't mean that the Chanhassen High School will not be 7 Park and Rec Commission - May 22, 2007 playing hockey at the arena. They probably still would be. It would just be operated by the City of Victoria and the school district renting or leasing that space. Stolar: This is probably the shortest list we've had in a while. We got a lot of things knocked off. Usually when we brainstorm we get a lot longer of a list and so this is good. Hoffman: You're 1 of 3 commissions that evening but you were allowed the longest time so. Stolar: So what would we want to talk, do you want us to prioritize or do you think we'll be able to touch on most of these? Hoffman: Well, let me list them and so you can see if I have a clear understanding. We want to talk about trails and basically they're, I don't think there are any contentious issues there. Just that everybody needs to agree that trails continue to be a priority. We have them in the CIP but we want to make these connectors and we talked about that in the comp plan and people need access to those. Ballpark expansion at Lake Susan. Creating a town baseball field. Potentially adding new ballfields or green space in the future, and again I tie that back into the comprehensive plan. And Yosemite trail. That would be a sub-set of the trail conversation. And then to highlight the CIP process and to start the meeting off with thanking the council for all they've done with the different projects over the past couple of years. Kelly: And the dog park too. Hoffman: Oh yep. Stolar: The dog park was going to be part of the thank you but yeah, but I think we need to highlight that we got the approval. We went down to talk to. What was the other thing we were talking about? Oh, if the CIP meeting, the comprehensive plan meeting we were talking about the, talk to the county about the Frisbee golf. Hoffman: Oh yeah. Stolar: But maybe highlight the partnership when we talk dog park and then we might look for other opportunities to find. Scharfenberg: And I'd also mention the fact that we partnered up with the CAA this year in improving the ballfields out at Lake Ann with some improvements out there with their assistance so we're trying to build some partnerships within the community with other organizations so. Stolar: Yep. I think yeah, that's almost like another topic here because we even put it in the CIP, basically the comprehensive plan that again we want to increase and improve our partnerships but it's a nice little discussions about the city's ballpark. That that would be a partnership too. Okay, good. Any other comments? And the last time you'll send us something? Okay, thank you. Daniel: So you'll want us here Todd by 6:00? 8 Park and Rec Commission - May 22, 2007 Hoffman: Yep, by 6:00. Daniel: So we can be ready to go. Hoffman: Yeah, because they might juggle around the schedule a little bit. You could get in early. More likely you'll be late but you can. RECREATION PROGRAM REPORTS: LAKE ANN PARK SUMMER SCHEDULE. Ruegemer: Thanks Chair Stolar. Just you know with summer coming closer and closer here, everything is really getting busy. We are going to open up the Lake Ann concession stands this coming weekend. We do have everybody hired. We'll have a manager down to the, where our concession is down there for that. We have a full staff again down there for that operation. We are going to open up starting on Saturday with all the boat rentals, food sales, all that sort of thing. The coke delivery did come today. The ice cream, candy and such is going to be coming on Thursday. We have staff training scheduled for Friday down there and we're going to adjust the hours. Last summer we were open from 11:00 a.m. to 7:00, all the throughout the summer and really the first part of August, end of July it really did really kind of tail off so we're going to st cut that back down to 6:00 after August 1 or so to try to save on some labor costs and that sort of thing too. Some of the sales, revenue from the sales. Picnic phone calls continue to be steady. Just to let the commission know that out of you know 30-31 days in August, probably at the Lake Ann pavilion, I probably have probably about 10 open days so there are no Saturdays or Sundays open anymore at Lake Ann for picnics and that sort of thing. Highlights, the Miracle Kids Triathlon is certainly the big corner on that. We have 2 weeks at Lake Ann Adventure Camp out there this summer. …is going to be doing a kind of theater camp out there as well, a week long so we really have a lot of those weekday type of activities that are really kind of filling in that area. And to kind of go with our outdoor, outdoor recreation. You know just get the kids out of the traditional classrooms and get them out into our park facilities has been one of our goals with that so it's been extremely popular out there as well and…certainly is busy as well so if we had had…we probably would have booked it about 4 times over again so that's good. We're getting some activity out there and I think that new picnic site over at Parkview is going to be a great thing for us. It's another option. Certainly people want the convenience that they have, the assurance of a shelter, picnic shelter in case of rain or even heat with that too so just to let the commission know this is going to be very well received from the community. Scharfenberg: Do we know when it's going to be ready? Hoffman: Be ready for next year's season. Final completion in October. Ruegemer: …so I assume that we're going to be in that you know projection. You know 90 to 100 picnics again. 100 plus. Around that $9,000, probably $10,000 range so, which is good. th And Lake Ann, the beach is schedule to open up Saturday, June 9, depending on the weather. If it's nice and that sort of thing, we certainly can open up early. Minnetonka is okay with that. 9 Park and Rec Commission - May 22, 2007 Also I think…a day or two early because we do have a Minnetonka Middle School group coming down with 100-150 kids with that summer, what we've done in the past, we've had lifeguards on duty that day. We do open up the concession stand as well and capture some revenue from an audience that we had there that day so they are scheduled to start around the first part of June, th June 9 area and we will be going with Minnetonka again for that service and the beach hours are going to remain 10:30 to 8:00 p.m.. I have a meeting with Minnetonka to kind of go over kind of all the details or the equipment needs, that sort of thing in the near future down at Lake Ann. Make sure everything is cool and a smooth opening day. Stolar: You want to talk about summer programs? I'm sorry, any questions on the update? Okay, would you like to talk about summer programs? 2007 SUMMER PROGRAM REPORT. Ruegemer: Well my summer got a whole lot busier for 2 or 3 days but with Nate's absence I'm back wearing the programming hat even more now these days so I just, a lot of meetings the last couple weeks and kind of getting more and more familiar with kind of everything that Nate did, certainly with the summer camps to seasonal playground staff to just about all of the above so, just to let the commission know too, we did put our program, our City Connection, our summer edition out a month earlier this year and that seems to paying dividends for us. Our playground program has had probably the highest numbers ever up to this point and really all the programs really across the board seem to be seeing an increase in numbers and revenues so that seems to be an item that certainly has paid off for us. We're pleased about that. Kelly: If I can comment on that. A number of people in our neighborhood use that. To them it's the greatest deal in the world. It's like how many, how many sessions? Ruegemer: The playground program? Kelly: Yeah. Ruegemer: 7 or 8. Kelly: And it's about $35? Yeah, they think it's great. Stolar: My daughter did it last year. I think she's doing it again. Ruegemer: Yes, we've had a couple up at Lake Susan on Friday afternoons and it looks like that is going to fill as well and we'll be going 100% by every set that we've offered, we're going to run so we've very happy with that. And the playground director did start this week so she's in the process of laying out all the lesson plans and kind of getting all that information. Training information all together. We have Reach for Resources coming in again to talk about adaptive recreation type of situations with our seasonal staff. We have CPR training, trained and scheduled with the seasonal staff when it comes to leaders and that sort of thing so. There's a lot of things going on right now. You know obviously with, we did add the summer park, the skate rd park series on July 3. That's kind of a competition, a roving competition that's going to be, 10 Park and Rec Commission - May 22, 2007 th we're going to have a stop at the Chanhassen Skate Park as part of our 4 of July celebration. It's kind of a Little League kind of a tournament or a schedule for kids on skate parks so it's a rd cumulative point type of thing and Chanhassen's going to have a stop this year on July 3 and then we're going to go to the different parts of the Twin Cities as well so we're pretty excited about that as well. So just a lot of different things that I've been busy with throughout the course of the season. We did add the partnership with Lifetime Fitness this year as well. Using the rock climbing wall and using the wall as a terrific…trek so we'll be extremely busy this year. We did change our tennis program with a different vendor and that saved on average probably about $20 per child on the registration so it went really from around $100 for tennis lessons down to around 80 so we're looking at kind of those new types of opportunities to again lower our cost for our participants and, but yet providing the same quality of service that we had in the past so we're always looking for new ways to try to do things differently I guess and try to save some money so. But other than that, that's pretty much it in a nutshell so if anybody has any questions, Glenn did mention the Twilight Tunes and Lunchtime Lyrics. We increased the schedule for that this year so we have kind of a wide variety of musical types of opportunities and taste for people this year so every Thursday and also we'll be doing a couple during the lunch hour as well so. And we have an intern starting tomorrow and she'll be for a couple days and will start for sure 40 hours a week next Tuesday so we're looking forward to that. Kelly: When do you think Nate's position will be filled? Besides not soon enough. th Ruegemer: June 15. th Kelly: June 15. th Ruegemer: Oh, that's aggressive. Before the 4 of July. th Stolar: Yeah, first day on the job is going to be 4 of July. rdth Ruegemer: That will be an interview question. What are you going the 3 and 4 every year so. Stolar: Great. Hoffman: We have the utmost in confidence. Jerry's done this job before and he'll do it again so, it keeps him sharp. Stolar: Just counting the days for the intern to get here. Okay Jerry, you're up again. SELF-SUPPORTING PROGRAMS: 2007 ADULT SOFTBALL UPDATE. Ruegemer: I'm up again? Oh softball, okay. That's one of my deals. Just, you know we did a double header league again on Monday nights out there. If we had more capacity we certainly could add teams on that. People love the double header format and with the light package coming on line, we're definitely going to expand our softball program next year where we kind of get Field #6 back from the kids. I'd like to expand the adult softball program as well as offer a few more of these types of leagues. I was out there tonight watching the women's league. That 11 Park and Rec Commission - May 22, 2007 increased. We have continued our partnership with Eden Prairie Park and Rec on that and combining our women's program. So last year we had 10 teams. This year 14 so we're very happy with that. Keep bolstering those types of numbers. It's worked out great with Eden Prairie with both Bob Lions, the personnel with… We've had great cooperation and sharing scheduling types of situations. Fields. Umpires. The whole deal so I would like to continue that partnership and I think it's been working well on their end as well so I hope they would say the same. The over 40 league is another double header league. That's been going good. We are down 1 team for that but in time we can get that back at least up to 8 again next year so. Daniel: 3 more years Jerry. Ruegemer: What's that? Daniel: 3 more years. Ruegemer: 3 more years. There you go. Daniel: We're almost there. Ruegemer: Thursday night remains our most popular night with 18 teams and if I had you know more capacity we certainly could try a double header or just expand that number from 18 to, with single games we could at least go more teams so I'd like to do that again next year as well so. And Friday night we do struggle with. You know we've had 4 teams you know and probably in my realm of being a director out here for softball, we've had probably as high as 14 to 16 on Friday nights. It's just, the numbers keep dwindling and you know teams move on and people get older and find other interests and that sort of thing. Something I'm kind of kicking around is possibly doing an every other Friday night type of leagues. You're not playing every Friday nights and maybe that would increase numbers. Campion: Maybe like a Sunday night or. Ruegemer: Sunday night, yeah we've thought about that as well. It's hard for umpires for me to get Sunday nights but I know church type of leagues work Sunday nights and other type of things too so we'd certainly follow up on that as well. Campion: I, the last 2 years played on one of those in Eden Prairie and it seems like they have a decent turnout. I don't know how many teams exactly but I'm pretty sure it's move than 4. Like closer to 10 I think. Ruegemer: So, that's pretty much it in a nutshell. Everything is with softball is, I'd say pretty much on cruise control as long as umpires are showing up and the lights are turning on, we're in pretty good shape so. But that's pretty much it. Hoffman: They were all burning last night. Ruegemer: They were burning. 12 Park and Rec Commission - May 22, 2007 TH ADMINISTRATIVE: ARBORETUM BUSINESS PARK 7 ADDITION TRAIL. Hoffman: Thank you Chair Stolar, members of the commission. I wanted to make you aware, you visited this site last month. Just wanted to make you aware that we administratively continuing to work on the project. The developer will be building this section of trail. The city will be doing some of the master planning for both the trail and then a future trail head in this location, just off of the Coulter Boulevard location so. And something for the commission to remember is that this is another investment of significant dollars and CIP, park dedication dollars so these projects come along and they go in and then we pay for the materials costs. In this case we also pay a 10% administration fee back to the developer for, per the development contract so. Stolar: Just for clarification for Todd. This is south of Lifetime right? Hoffman: Correct. Stolar: Right. So not the one right to Lifetime…south of there. Hoffman: That's called Water Tower Place I believe. Stolar: Because there's a trail on the other side, yeah. Right next to that, who you have the whole loop. Hoffman: Which trail Tom? Kelly: There's a trail right by Lifetime. If you cross on Century and that trail actually goes behind some condos. Hoffman: Yep. This is a completion of that trail. You'll be able to run all the way around, 2 miles. Kelly: Okay. Smith: When is this? Hoffman: This summer. Daniel: I anticipate that will be highly used by Lifetime as well… So this will all be part of their program I assume. Stolar: Yep. Thank you. Hoffman: You're welcome. Somebody else in charge of that… Stolar: And then maybe we can get kind of one of those little stations out there. Work out stations. 13 Park and Rec Commission - May 22, 2007 COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS: None. ADMINISTRATIVE PACKET: Stolar: Are there any questions here? And if you have any questions about the City Council meeting process, we can talk about that. I'll just highlight basically if there's an item of interest for the Park and Rec Commission and your name's on here, you will get a packet and that's your signal that you should go. If you can't go, if you would just call somebody. I have one I'm probably not going to be able to go to. Talking to Steve and see if we can swap but we'll let Todd know. We also send out blanket emails to the mailing list and say can anyone take over my time there. And it is preferred that you also go to the working session if we have an item that they talk about in the working session. Kelly: Is it possible to put this on a web site and send us a link so we could just have access to the whole schedule and everyone's email? Is that something that could be done. Stolar: It can sent out electronically too. Kelly: I just mean for the future. Some type of a web site where we can go to that would have this information. Is that? Hoffman: I don't think so. Kelly: We can't do it? Hoffman: Yeah, some privacy stuff but I can ask around. Kelly: Alright. Just with the email addresses and the home work and? Hoffman: Yep. Stolar: Did you mean the contact list or the? Kelly: Both. Stolar: Because we also have this directory that they've got. Kelly: Yep, yep. Understand. If someone's at work and they want to email someone else to go up to a web site and get the address. Hoffman: I'll check for you. Kelly: Alright. 14 Park and Rec Commission - May 22, 2007 Hoffman: And then Dan's, somebody's going to mention Dan's number, home number, we need to correct it. It's 960-0817. Kelly: One more time. Hoffman: 960-0817. Stolar: And Todd here's where my number was off by 1 on the, my work number which wasn't done in the other thing. The last number should be 6. Hoffman: 66. Stolar: Yeah, 6566. Scharfenberg: And Jeff's email address is, I'm assuming mcshi, not sl. Daniel: Oh it's correct on this. I'm looking on. Scharfenberg: On that one it's correct but not on this one. Daniel: This one so it's, is it 960? Scharfenberg: 960-017. Hoffman: Thanks for making those corrections. We'll update it. Nate's resignation letter. Lotus Woods was an interesting, you remember Lotus Woods. We were up there and that was an interesting Planning Commission. The neighborhood turned out in force and was asking the Planning Commission to do a variety of things which they didn't have the authority to do but they did end up, at least being pleased that the park commission recommended the preservation of that open space and some other things as a part of the subdivision so you did your part of the job and for that the neighborhood is happy and I think it's going to move forward. Stolar: And there was no issue with that at the Planning Commission about our recommendation? Hoffman: No. Stolar: Any other questions? Okay, seeing none, unless there are any other items on anybody's mind they wish to discuss, do we have a motion for adjournment? Scharfenberg moved, Daniel seconded that the meeting was adjourned. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Park and Recreation Commission meeting was adjourned at 8:15 p.m.. Submitted by Todd Hoffman, Park and Rec Director Prepared by Nann Opheim 15