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1992 03 19CHANHASSEN HOUSING AND REDEVELOPMENT AUTHORITY REGULAR MEETING MARCH 19, 1992 Vice Chairman Bohn called the meeting to order at 7:30 p.m.. MEMBERS PRESENT: 3ira Bohn, Tom Workman and Don Chmiel MEMBERS ABSENT: Clark Horn and Charlie Robbing STAFF PRESENT= Don Ashworth, Executive Director; Todd Gerhardt, Asst. Executive Director; and Paul Krauss, Planning Director APPROVAL OF MINUTES: Workman m6ved', Chmiel'seconded to approve the Minutes of the Housing and Redevelopment Authority meeting dated February 20, 1992 as presented. All voted in favor and the motion carried. VISITOR'PRESENTATION: None. PUBLIC HEARING: SALE OF HRA PROPERTY TO AMERICANA COMMUNITY BANK LOCATED ON LOT 1, BLOCK 1, CROSSROADS PLAZA ADDITION. Gerhardt: Vice Chairman, HRA members. Included in your packet is the public hearing notice. The first thing is for the HRA to take action in opening the public hearing to take some comments on the sale of the property with 70,000 square feet of land to Americana Bank. After taking citizen comment, I'd like to have you close the hearing and if there are no ob3ections, staff is recommending that you pass the attached resolution selling the westerly 70,000 square feet to Americana Community Bank. Workman: Do we need to move to open the public hearing? Bohn: Yeah. Workman: I would so move. Chmiel: Second. Workman moved, Chmiel seconded to open the public hearing on the sale of HRA property to Americana Community Bank. All voted in favor and the - motion carried. Bohn: And close the public hearing? Chmiel: No, if there's anyone here for any comments maybe. 8ohn: Anybody any comments? If not, we'll close it. Workman moved, Chmiel seconded to close the public hearing. All voted in favor and the motion carried. The public hearing was closed. Chmiel: I'd like to make a recommendation, the-approval of the attached resolution we have attached authorization, attachment for authorizing the Housing and Redevelopment Authority Meeting March 19, 1992 - Page 2 HRA to sell the westerly 70,000 square feet of Lot 1, Block 1 Crossroad Plaza Addition. Workman: Second. Chmiel: I think we've gone over this Mr. Chair several different times and we've had the Americana people in to our meetings and have gone through the reviews as such. That's the reason why it probably didn't take much- discussion today to accomplish this. Chmiel moved, Workman seconded to approve the resolution (Attachment #4) authorizing the HRA to sell the westerly 70,000 sQ. ft. of Lot l, Block Crossroads Plaza Addition. All voted in favor and the motion carried. UPDATE ON SENIOR CENTER FACILITY, Krauss: I think you'll remember we first came to you last fall with the idea of one day building a senior cen'ter and what you told us why don't you 3ust do it right now. We took you at your word and really have been working very diligently for a good number of months to refine the plans, develop a bid spec sheet and go out for bids on that. What we found though is we've gotten some very favorable bids. We promised we would use a sharp pencil on these plans and try to economize it. The original cost estimates for this was in the ballpark of $175,000.00. Now that included some $12,000.00 to $15,000.00 for furnishings but that was the initial cost estimate. We then brought in EOS to do the refined architectural plans for us and their original estimate was also in that ballpark at about $170,000.00. About $150,000.00 or so, $155,000.00 of which would have been construction. We did, when we put out the bids, we did. hope that given the somewhat favorable bidding climate that we may do pretty well. In fact I think we did a lot better than we probably had a right to expect. We got the low bid for the construction at $132,200.00 which I hope you'll agree is a pretty good bargain in this day and age for what we're getting. I think the Council has had the opportunity to review the plans. Just briefly, we're looking at a center that is designed as multi-purpose as possible. It has a large room big enough to accommodate the Chanhassen Senior Club so you can seat 45-50 people at card tables. The room is able to be split in half so that you can have several activities going on at the same time. There is a serving kitchen. There's new bathrooms. There's a vestibule matching this vestibule built onto that side of the building which will be used for coats initially but it really fits in well with the overall plans to expand City Hall at some point in the future, it will fit in well with the city center park as well when that happens. And we did try again to do this with the eye of being reasonable from a cost standpoint. I should also nots that everything that's been done here is done with an eye to not wasting any money at all should one day the library move out and the senior center expand. Everything is expandable. You're basically talking about moving a few walls to get access to that space. You don't lose the investment that you're putting in. We have, I think you can see most of my Senior Commission is sitting behind me. They've been working really overtime on all this and they've really been a source of inspiration and energy on it. I expect they're going to be pushing us right along to get this thing built and open in a expeditious manner. The Housing and Redevelopment Authority Meeting March 19, 1992 - Page 3 HRA doesn't specifically need to vote on this allocation. The Council I gather has to official approve that and that's on the agenda for Monday. This is by way of a presentation to make you comfortable with it and respond to any questions you might have. With that, if you have any specific questions, we have Bert Haglund the architect who's here tonight who can review things with you. Did you want Bert to go through it? Chmiel: I think Bert's probably already gone through it last time and a couple other times and I don't know. Bohn: Yeah, I agree. Chmiel: But that's up to the Chair position. Gerhardt: Unfortunately we didn't have the other two HRA members here tonight. Basically we were bringing Bert in to update Jim. I know Jim's been active and I think Charlie and Clark had an opportunity to see the final construction plan and keeping them aware of... Chmiel: Right. And I think the women have probably seen everything that is being proposed per se in our agreement with what has been proposed, unless someone has some specific discussions they'd like to make on it or state their opinions as to what has been done. If there'are none, I'd say we should just proceed and send this then to Council. Bohn: I agree. Thank you for coming. Krauss: And the bids were a nice surprise. Chmiel: Yeah. It's good to see that we dropped about another $18,000.00 on that part of it. Bohn: This will be open June 12th? Krauss: That's what we're shooting for. Is that still the date Bert? I know it's in June sometime. Bert Haglund: Our last schedule we had used 12 as the substantial completion date, yes. Chmiel: And the...ceremony is when? Krauss: Well we've been talking about the potential, iT everybody's in agreement with it, of trying to have it open in the middle of 3une but having a grand opening in conjunction with July 4th. It's'going to be out in front anyway. Montgomery: We'd like to thank you all on behalf of our commission... UPDATE ON THE STATE'S ACTION REGARDING TAX INCREMENT FINANCING DISTRICTS. Gerhardt: ...We met with Mark Lundgren, the Carver County ~uditor today and they're working with the School District...calculations. Right now the Housing and Redevelopment Authority Meeting March 19, i992 - Page 4 County's computer system can't, isn't programmed to make that calculation ...and coming up with some type of settlement... With the redevelopment district we've been approached by both the County and the School District and we talked about closing the district out early in the 1995 timeframe and we made representations of both of those and we'll look at that as we get closer and closer each year... Bohn: Before we go to approve bills, is Brad 3ohnson here to talk about the update of Market Square? Brad 3ohnson: Yeah. I actually came here to, you weren't around here for the end of the deal. Bohn: No I wasn't. Brad Johnson: We had a little award that we gave out and C.harlie Robbins and 3ames Bohn...your award so I'd like to give you the book. It's really something with preservance. You have to read it all... That's for you and then Charlie will get one too whenever I catch up with him. But thank you guys. It looks like it's moving along. Chmiel: Little bit of dirt moving. Brad 3ohnson: Little bit? It will really be moving {omorrow. It's going along real good. Bohn: Any surprises in there? Brad Johnson: No. We don't have any dead bodies... Bohn: How are the old grain elevators in there? Chmiel: Now that we're done with that particular project, we would hate like beck, as far as we're concerned, we would hate like beck to not see your smiling face at these HRA meetings. Brad Johnson: Well I'll figure out something...I'm a little bit worn out. right now though. But we'll be back. Thank you. Tell Charlie I'm looking for him. Did you know Charlie's Rookie of the Year in his 3ob? He was named Rookie of the Year at TCF. Charlie the Rookie. We've got a real good response... APPROVAL OF BILLS. Workman: So moved. Chmiel: I will second with discussion. Bohn: It's been moved and seconded. We'll have discussion. Chmiel: I've discussed it already. and dry. I didn't want it to look like it's cut Housing and Redevelopment Authority Meeting March 19, 1992 - Page 5 Workman moved, Chmiel seconded to approve the HRA bills. All voted in favor and the motion carried. Chmiel moved, Norkman seconded to adjourn the meeting. All voted in favor and the motion carried. The meeting Nas ad3ourned at 7:50 p.m.. Submitted by Don Ashworth Executive Director prepared by Nann Opheim