04-10-24 EC Agenda and Packet
AGENDA
CHANHASSEN ENVIRONMENTAL COMMISSION
WEDNESDAY, APRIL 10, 2024
FOUNTAIN CONFERENCE ROOM, 7700 MARKET BOULEVARD
6:00 P.M. CALL TO ORDER
Oaths of Office
Appoint Chair and Vice Chair
APPROVAL OF MINUTES
Approval of March 13, 2024 Environmental Commission Minutes
VISITOR PRESENTATIONS
DISCUSSION ITEMS
Review By-Laws
July 3rd Trade Fair Planning
Finalize Arbor Day Event Plan
Vote on Arbor Day Poster Contest Winner
COMMISSION PRESENTATIONS
ADJOURNMENT
UPCOMING ITEMS AND EVENTS
April 22- Poster Contest Winners at City Council Meeting
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Environmental Commission Item
April 10, 2024
Subject Oaths of Office
Section 6:00 P.M. CALL TO ORDER
Prepared By Amy Weidman, Admin Support Specialist
Oaths of Office Environmental Commission
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CITY OT CIIAI*IHASSIN
A @mmunlty for Llfe
OATH OF OFFICE
I, Sidney Lindmark, do solemnly swear 10 support the Constitution of the United States,
the Constitution of the State of Minnesota, and to discharge faithfully the duties of the office of
Environmental Commissioner of the City of Chanhassen, Minnesota to the best of my judgment
and ability, so help me, God.
Sidney Lindmark
Date: April 10,2024
STATE OF MINNESOTA
COUNTY OF CARVER
Subscribed and swom to before me this 10 day of April 2024.
Notarv Public
PH 952.227.1100. www.chanhassenmn.gov o FX 952.227.1110
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7700 MARKET BOULEVARD . PO BOx 147 . CHANHASSEN . MlNNESOTA.55317 3
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OATH OF OFFICE
I, John Stutzman, do solemnly swear to support the Constitution of the United States, the
Constitution of the State of Minnesota, and to discharge faithfirlly the duties of the office of
Environmental Commissioner of the City of Chanhassen, Minnesota to the best of my judgment
and ability, so help me, God.
John Stutzman
Date: April 10.2024
STATE OF MINNESOTA
COUI.ITY OF CARVER
Subscribed and swom to before me this I 0 day of April 2024.
Notary Public
PH 952.227.1100. www.chanhassenmn.gov . FX 952.227.1110
SS
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(
)
77OO MARKET BOUTEVARD . PO BOX 147 . CHANHASSEN . MINNESOTA . 55317
CITY OT CIIAI'IHASSEN
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CITY OT CIIAI'IHASSEN
A Ommunlu for Llfe
OATH OF OFFICE
I, Paget Pengelly, do solemnly swear to support the Constitution of the United States, the
Constitution of the State of Minnesota, and to discharge faithfully the duties of the office of
Environmental Commissioner of the City of Chanhassen, Minnesota to the best of my judgment
and ability, so help me, God.
Paget Pengelly
Date: April 10,2024
STATE OF MINNESOTA
COUNTY OF CARVER
Subscribed and swom to before me this l0 day of April 2024.
Notary Public
PH 952.227.1100. www.chanhassenmn.gov. FX 952.227.1110
SS
)
(
)
7700 MARKET BOULEVARD . PO BOX 147 . CHANHASSEN . MINNESOTA . 55317 5
Environmental Commission Item
April 10, 2024
Subject Approval of March 13, 2024 Environmental Commission Minutes
Section APPROVAL OF MINUTES
Prepared By Amy Weidman, Admin Support Specialist
Environmental Commission Minutes dated March 13, 2024
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Chanhassen Environmental Commission (EC)
6:00 pm
March 13, 2024
Members Present: Greg Hawks, Leslie Elhadi, Scott Grefe, Ryan Farnan, Billy Cripe, Kristin
Fulkerson, Scot Lacek
Members Absent: Kaisa Buckholz
Staff Present: Jamie Marsh, Environmental Resources Specialist
Visitors: Judy Harder, Resident
Minutes
January 10, 2024, minutes Commissioner Fulkerson motioned to approve, Commissioner Cripe
seconded. All voted in favor. January minutes passed. February 14, 2024, minutes Commissioner
Fulkerson motioned to approve amended minutes, Commissioner Cripe seconded. All voted in
favor. February minutes passed.
Environmental Trivia Follow Up
There were 20 teams that attended the trivia night. A well-attended event. The next event will be
planned for the fall. Dave Ryan talked about the Better Bin app on the radio the next day. Jamie
Marsh created a checklist for communications to use for each trivia night. The commissioners
reviewed and updated the information for all the communications that will happen for future
trivia nights.
Finalize Arbor Day Activities
Ms. Marsh shared the ideas they had from the last meeting that included: invasive education,
milkweed bombs, tic tac toe, and refreshments. Ms. Marsh will check with Manuel Jordan to see
if he can attend the Arbor Day planting event. Some buckthorn could be cut prior to the event
and put on a table to show what it looks like. The event is on Saturday, May 4, 2024 at 10 a.m.
Partner with Minnetonka High School for Arbor Day Event
Commissioner Farnen sent an email to the Environmental Club at Minnetonka High School to
see if they would be interested in Arbor Day. They were initially interested but he needs to get
back to the club to give more details. The Commission on Aging has reached out to Ms. Marsh to
connect with the Chanhassen High School students and they would like to assist with Arbor Day
along with the Minnetonka High School Earth Club.
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Discuss Involvement with Water Resources Open House
Ms. Marsh reported that there will be an event for the Water Resources Open House.
Communications reached out to Ms. Marsh to invite the Environmental Commission to attend.
The event will be in August and there will be more information to come.
Review Onboarding Packet
Ms. Marsh presented the onboarding packet and updated home and email addresses. She redlined
the changes that were made and will distribute it to the commissioners.
Green Step Cities-Best Management Practices
Ms. Marsh sent out an update from the Green Steps coordinator. Each commissioner would
choose a category and see what steps we could take to continue working on the best practices.
The commissioners will use a shared document and update things that have been done already.
A March 28 deadline was set to have comments back.
Commission Presentation
Chair Grefe reported that he applied for the Carver County Solid Management Stakeholder group
and is part of that group. Meetings in April, May, and June.
Ms. Marsh thanked Commissioners Fulkerson, Hawks, and Lacek for all their work.
Commissioner Fulkerson asked that people use the Better Bin app and shared that she will be
moving to the Park & Recreation Commission.
Commissioner Hawks said that he had learned much being on the Commission and it was
enjoyable to him.
Adjournment
Meeting adjourned at 7:59.
Minutes prepared by Jenny Potter, Senior Administrative Assistant
Minutes Submitted by Jamie Marsh, Environmental Resources Specialist
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Environmental Commission Item
April 10, 2024
Subject Review By-Laws
Section DISCUSSION ITEMS
Prepared By Jamie Marsh, Environmental Resource Specialist
Environmental Commission Bylaws 2023
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1
CITY OF CHANHASSEN
ENVIRONMENTAL COMMISSION
BY-LAWS
The following by-laws are adopted by the Chanhassen Environmental Commission to
facilitate the performances of its duties and the exercising of its functions as a Commission
established by the City Council pursuant to the provision of Subdivision 1, Section 462.354,
Minnesota State Statutes annotated.
Section 1 - Duties and Responsibilities
1.1 The Environmental Commission has the purpose and responsibility to provide the residents
of Chanhassen with opportunities to improve the quality of their environment, provide
environmental education to the public, bring a comprehensive perspective to environmental
issues, and advocate the benefits and necessity of Chanhassen’s natural resources.
1.2 The Environmental Commission shall serve as an advisory body to the City Council and
Planning Commission in addressing the needs of the environment as directed by the City
Council. All final decisions are to be made by the City Council.
1.3 The Environmental Commission will consider and make recommendations at the direction
of the City Council regarding environmental issues.
1.4 The Environmental Commission will make recommendations at the direction of the City
Council regarding funding for environmental projects.
1.5 The Environmental Commission may propose studies to the City Council and make
recommendations according to the results.
1.6 The Environmental Commission will coordinate services with other governmental and
private agencies for related issues
1.7 Establishment of Sub-Committees. The Environmental Commission may, as they deem
appropriate, establish special sub-committees comprised solely of their own members.
Section 2 - Meetings
2.1 Time and Place. Regular meetings of the Commission shall be held on the second
Wednesday of each month at 6:00 p.m. at City Hall, 7700 Market Boulevard, unless
otherwise directed by the Chairperson, in which case, at least 24 hours notice will be given
to all members. Regular meetings shall have a curfew of 8:30 p.m. which may be waived at
the discretion of the Chairperson. All unfinished business will be carried over to the next
regular meeting. When the regular meeting day falls on a legal holiday, there shall be no
meeting. In such an event, the monthly meeting shall be rescheduled by consensus.
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2.2 Special Meetings. Special meetings shall be held upon call by consensus of the
Commission and with at least 48 hours of notice to all members.
2.3 Attendance. The Environmental Commission members shall attend not less than 75% of all
regular and special meetings held during a given calendar year and shall not be absent from
three consecutive meetings. Failure to meet this minimum attendance requirement will
result in removal from the commission.
Section 3 - Commission Composition - Terms and Vacancies
3.1 Composition. The Environmental Commission shall consist of seven adult voting members.
Additionally, one youth (age 16-18) voting member may also be appointed. The members
shall be appointed by the City Council and may be removed by the Council. The City
Council may appoint one of their members to serve as a liaison to the Commission.
3.2 Terms and Vacancies. The City Council shall appoint seven members to the commission
for terms of three years. The City Council shall appoint a youth member for a term of one
year. Vacancies during the term shall be filled by the Council for the unexpired portion of
the term. All members shall serve without compensation.
3.3 Member Requirements. All members of the Environmental Commission shall be in
compliance with all local, state, and federal environmental regulations at their homes and
owned businesses. Members will be allowed six months to correct any violations.
Violations existing after that time will be reasonable cause for removal from the
Commission by action of the City Council.
3.4 Quorum. Four Environmental Commission members shall constitute a quorum for the
transaction of business. Whenever a quorum is not present, no final or official action shall
be taken at such meeting.
Section 4 - Organization
4.1 Election of Officers. The first meeting in April of each year, the Environmental
Commission shall hold an organizational meeting. At this meeting, the Commission shall
elect from its membership a chairperson and vice-chairperson. This shall be done by voice
vote. Vice-Chairperson shall be elected from the remaining members by the same
proceeding. If the Chairperson retires from the Environmental Commission before the next
regular organizational meeting, the Vice-Chairperson shall be Chairperson. If both
Chairperson and Vice-Chairperson retire, new officers shall be elected at the next regular
meeting. If both Chairperson and Vice-Chairperson are absent from a meeting, the
Commission shall elect a temporary Chairperson by voice vote.
4.2 Duties of Chairperson and Vice-Chairperson. The Chairperson, or in his/her absence, the
Vice Chairperson, shall conduct the meeting so as to keep it moving as rapidly and
efficiently as possible and shall remind members, witnesses and petitioners to preserve order
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and decorum and to keep comments to the subject at hand. The Chairperson shall not move
for action but may second motions.
Section 5 - Procedure
5.1 Procedure. When appropriate, parliamentary procedure governed by Robert's Rules of
Order Revised shall be followed.
Section 6 - Informational Meetings
6.1 Purpose of Informational Meetings. The purpose of an informational meeting is to collect
information and facts in order for the Commission to develop a rational environmental issue
recommendation for the City Council.
6.2 Meeting Procedure. At informational meetings, the following procedures shall be followed
in each case:
a. The Chairperson shall state the purpose of the meeting.
b. Interested persons may address the Commission, giving information regarding the
particular proposal.
Section 7 - Miscellaneous
7.1 Environmental Commission Discussion. Matters for discussion which do not appear on the
agenda may not be considered and discussed by the Commission until the end of the agenda.
7.2 Suspension of Rules. The Commission may suspend any of these rules by unanimous vote
of the members present.
7.3 Amendments. Amendments of these by-laws may be made at any regular or special
meeting of the Environmental Commission but only if scheduled on the meeting agenda in
advance of the meeting.
7.4 Review. At the first meeting in April of each year, these by-laws shall be read and adopted
by the Environmental Commission.
Date adopted ________________________
_______________________, Chairperson
_______________________, Mayor
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Environmental Commission Item
April 10, 2024
Subject Vote on Arbor Day Poster Contest Winner
Section DISCUSSION ITEMS
Prepared By Jamie Marsh, Environmental Resource Specialist
Local 5th graders were invited to create an Arbor Day themed poster and the Environmental
Commission will vote on the grand prize winner.
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