04-23-2024 PRC Agenda Packet
A.6:00 P.M. - CALL TO ORDER
A.1 Oaths of Office
A.2 Nomination and Appointment of 2024-2025 Chair and Vice Chair
B.ROLL CALL
C.APPROVAL OF AGENDA
Commissioners may postpone or remove items at this time. Commissioners may discuss adding
items to a future agenda during Commissioner Member Presentations.
D.PUBLIC ANNOUNCEMENTS
E.VISITOR PRESENTATIONS
Commission Procedures allow for presentations from the audience at this time. If a motion is
required, the item will be forwarded to the next available agenda to allow for publication and
review prior to consideration.
F.APPROVAL OF MINUTES
F.1 Meeting Minutes: March 26, 2024
G.GENERAL BUSINESS
G.1 Review Park and Recreation Commission Bylaws
G.2 Recognize City Council Appointments to the Park and Recreation Commission
H.REPORTS
H.1 Easter Egg Candy Hunt Evaluation
AGENDA
CHANHASSEN PARK & RECREATION COMMISSION
TUESDAY, APRIL 23, 2024
CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD
1
I.COMMISSION MEMBER COMMITTEE REPORTS
J.COMMISSION MEMBER PRESENTATIONS
K.ADMINISTRATIVE PACKET
L.ADJOURNMENT
2
Park & Recreation Commission Item
April 23, 2024
Item Oaths of Office
Item No:A.1
Agenda Section 6:00 P.M. - CALL TO ORDER
Prepared By Jerry Ruegemer, Park and Recreation Director
SUGGESTED ACTION
Amy Weidman, Administrative Support Specialist, will administer the oaths of office to Kristin
Fulkerson, Mike Leisen, and Sean Morgan.
SUMMARY
The City Council appointed Kristin Fulkerson, Mike Leisen, and Sean Morgan to the Park & Recreation
Commission for three-year terms ending March 31, 2027.
BACKGROUND
Per State Statute 358.05, the oath of office to be taken by members and officers of either branch of the
legislature shall be that prescribed by the Constitution of the State of Minnesota, Article IV, Section 8.
Every person elected or appointed to any other public office, including every official commissioner, or
member of any public board or body, before transacting any of the business or exercising any privilege
of such office, shall take and subscribe the oath defined in the Constitution of the state of Minnesota,
Article V, Section 6.
DISCUSSION
RECOMMENDATION
ATTACHMENTS
Oaths of Office
3
CITY OT CHAI,IHASSIN
A Communlty for Llfe
OATH OF OFFICE
I, Michael Leisen, do solemnly swear to support the Constitution of the United States, the
Constitution of the State of Minnesota" and to discharge faithfully the duties of the office of Park
and Recreation Commissioner of the City of Chanhassen, Minnesota to the best of my judgment
and ability, so help me, God.
Michael Leisen
Date: April 23,2024
STATE OF MINNESOTA
COUNTY OF CARVER
Subscribed and swom to before me this 23 day of Apt'.l2024
Notary Public
)
(
)
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P H 952.227 .l L00. www.chan hassenm n.gov . FX 952.227. 1 1 1 0
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7700 MARKET BOULEVARD . PO BOX 147 . CHANHASSEN . MINNESOTA. 55317
4
CITY OT CIIAI-IHASSII-I
A Ommunlty lor Llfe
OATH OF OFFICE
I, Sean Morgan, do solemnly swear to support the Constitution of the United States, the
Constitution of the State of Minnesota, and to discharge faithfully the duties of the offrce of Park
and Recreation Commissioner of the City of Chanhassen, Minnesota to the best of my judgment
and ability, so help me, God.
Sean Morgan
Date: April 23,2024
STATE OF MINNESOTA
COLTNTY OF CARVER
Subscribed and swom to before me this 23 day of April2024.
Notary Public
PH 952.227 .L tN . www.cha nhassenmn.gov o FX 952.227.1 1 1 0
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)
(
)
77OO MARKET BOULEVARD . PO BOX 147 . CHANHASSEN . IVIINNESOTA . 55317 5
CITY OT CIIANHASSEI,I
A Communlty lor Llfe
OATH OF OFFICE
I, Kristin Fulkerson, do solemnly swear to support the Constitution of the United States,
the Constitution of the State of Minnesota" and to discharge faithfully the duties of the office of
Park and Recreation Commissioner of fte City of Chanhassen, Minnesota to the best of my
judgment and ability, so help me, God.
Kristin Fulkerson
Date: April 23,2024
STATE OF MINNESOTA
COI.N{TY OF CARVER
Subscribed and swom to before me this 23 day of Apil2024.
Notary Public
PH 952.227.1100. www.chanhassenmn.gov. FX 952.227.1110
SS
)
(
)
77OO MARKET BOUTEVARD . PO BOX 147 . CHANHASSEN . MINNESOIA . 55317
6
Park & Recreation Commission Item
April 23, 2024
Item Nomination and Appointment of 2024-2025 Chair and Vice Chair
Item No:A.2
Agenda Section 6:00 P.M. - CALL TO ORDER
Prepared By Jerry Ruegemer, Park and Recreation Director
SUGGESTED ACTION
Nomination and Appointment of 2024-25 Chair and Vice Chair
SUMMARY
Park and Recreation Commission bylaws specify that the commission shall select from among its
membership a chairperson and vice chairperson. The excerpt below describes the procedure for electing
these officers and the roles for each.
BACKGROUND
DISCUSSION
Section 4 Organization:
4.1 Election of Officers: At the first meeting in April of each year, the Park and Recreation Commission
shall hold an organizational meeting. At this meeting, the commission shall elect from its membership a
chairperson and vice chairperson. Each member shall cast its vote for the member he/she wishes to be
chosen as chairperson. If no one receives a majority, voting shall continue until one member receives
the majority support. Vice chairperson shall be elected from the remaining numbers of the same
proceeding.
4.2 Duties of the Chairperson and Vice Chairperson: The chairperson, or in his/her absence the vice
chairperson, shall preside at meetings, appoint committees from its own membership, and perform other
such duties as ordered by the commission. The chairperson shall conduct the meeting so as to keep it
moving as rapidly and efficiently as possible and shall remind members, witnesses, and petitioners to
preserve order and decorum and to keep comments to the subject at hand. The chairperson shall not
7
move for action, but may second motions.
RECOMMENDATION
Nomination and Appointment of 2024-25 Chair and Vice Chair
ATTACHMENTS
8
Park & Recreation Commission Item
April 23, 2024
Item Meeting Minutes: March 26, 2024
Item No:F.1
Agenda Section APPROVAL OF MINUTES
Prepared By Amy Weidman, Admin Support Specialist
SUGGESTED ACTION
Approve the Park & Recreation Commission meeting minutes dated March 26, 2024.
SUMMARY
BACKGROUND
DISCUSSION
RECOMMENDATION
Approve the Park & Recreation Commission meeting minutes dated March 26, 2024.
ATTACHMENTS
Park & Recreation Commission meeting minutes dated March 26, 2024
9
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
MINUTES
MARCH 26, 2024
Vice Chair Markert called the meeting to order at 6:00 p.m.
MEMBERS PRESENT: Heather Markert, Vice Chair; Matt Kutz; Jim Peck; Scott Pharis; and
Youth Commissioner Nischay Pattanashetty.
MEMBERS ABSENT: Don Vasatka, Chair; Dan Eidsmo; and Rob Swanson.
STAFF PRESENT: Jerry Ruegemer, Park and Recreation Director; Priya Tandon, Recreation
Manager; Mitchell Czech, Recreation Supervisor; Jodi Sarles, Rec Center Manager; and Mary
Blazanin, Senior Center Coordinator.
PUBLIC PRESENT: Judy Harder.
APPROVAL OF AGENDA: Commissioner Kutz moved, Commissioner Peck seconded to
approve the agenda as presented. All voted in favor and the motion carried unanimously
with a vote of 5 to 0.
PUBLIC ANNOUNCEMENTS:
Jerry Ruegemer, Park and Recreation Director, thanked Commissioner Markert and
Commissioner Kutz for their service on the Park and Recreation Commission.
Mitchell Czech, Recreation Supervisor, announced his resignation effective April 10, 2024.
VISITOR PRESENTATIONS: None.
APPROVAL OF MINUTES:
1. Approve Park & Recreation Minutes dated February 28, 2024
Commissioner Pharis moved, Commissioner Kutz seconded to approve the minutes of the
Park and Recreation Commission meeting dated February 28, 2024 as presented. All voted
in favor and the motion carried unanimously with a vote of 5 to 0.
GENERAL BUSINESS:
1. Receive 2023 Park and Recreation Department Annual Report
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Park and Recreation Commission Minutes – March 26, 2024
2
Priya Tandon, Recreation Manager, provided a summary of the 2023 Park and Recreation
accomplishments and information. She noted the programs, facilities, and services to the
Chanhassen community.
Vice Chair Markert congratulated Ms. Tandon on the establishment of 144 partnerships and
sponsorships.
Commissioner Peck moved, Commissioner Pharis seconded to recommend the City
Council approve the 2023 Park and Recreation Department Annual Report. All voted in
favor and the motion carried unanimously with a vote of 5 to 0.
REPORTS:
1. 2023-2024 Ice Rink Season Evaluation
Mitchell Czech presented an overview of the ice rink season from January 17 to January 25. He
thanked the maintenance crew for their hard work to open the rinks. He presented charts to
highlight expenses associated with the ice rink season, including rink attendant salaries,
maintenance, and warming houses.
Vice Chair Markert thanked the maintenance and recreation crew for their hard work.
2. Recreation Center Quarterly Update
Jodi Sarles, Rec Center Manager, presented information about the facility updates to the
Chanhassen Recreation Center taking place in June 2024. She highlighted the program updates
and discussed the upcoming recreation center events.
Vice Chair Markert stated that the garden tool swap seemed like a great idea. She complimented
the youth basketball coaches on their engagement.
3. Park Maintenance Quarterly Update
Jerry Ruegemer presented information regarding completed park maintenance throughout the
mild winter. He reviewed the success with tree landscaping and an overview with the stormwater
irrigation process.
4. Senior Center Quarterly Report
Mary Blazanin, Senior Center Coordinator, presented an overview of the programming that will
take place at the Recreation Center during the Civic Campus construction. She highlighted the
successful programming and events with increased attendance due to the warm weather.
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Park and Recreation Commission Minutes – March 26, 2024
3
5. Easter Egg Candy Hunt Preview
Priya Tandon presented a preview of the Easter Egg Candy Hunt and other Easter events. The
Easter Egg Candy Hunt location may switch to the parking lot west of City Hall because of the
weather. During the Easter Egg Hunt, there is an opportunity to take a photograph with the
Easter bunny and for residents to name the new speed trailer. She invited Commissioners to
volunteer for the event, if available.
Vice Chair Markert also encouraged Commissioners to volunteer for the event if they are
available.
COMMISSION MEMBER COMMITTEE REPORTS: None.
COMMISSION MEMBER PRESENTATIONS:
Commissioner Kutz thanked the Park and Recreation Commission for the opportunity to serve.
ADMINISTRATIVE PRESENTATIONS: None.
ADJOURNMENT:
Commissioner Kutz moved, Commissioner Pharis seconded to adjourn the meeting. All
voted in favor and the motion carried unanimously with a vote of 5 to 0. The Park and
Recreation Commission meeting was adjourned at 6:47 p.m.
Submitted by Jerry Ruegemer
Park and Recreation Director
12
Park & Recreation Commission Item
April 23, 2024
Item Review Park and Recreation Commission Bylaws
Item No:G.1
Agenda Section GENERAL BUSINESS
Prepared By Jerry Ruegemer, Park and Recreation Director
SUGGESTED ACTION
The Park and Recreation Commission reviews and adopts changes of their bylaws.
SUMMARY
BACKGROUND
DISCUSSION
The Park and Recreation Commission bylaws call for review annually at the first meeting in April. The
bylaws were last reviewed and updated at the April 25, 2023 meeting. In order for the Park and
Recreation Commission to make sure all aspects of the bylaws are relevant the commission will review
the existing bylaws and recommend any changes or modifications.
RECOMMENDATION
The Park and Recreation Commission reviews and adopts changes of their bylaws.
ATTACHMENTS
PRC Bylaws 2024
13
BYLAWS
PARK AND RECREATION COMMISSION
CITY OF CHANHASSEN
The following bylaws are adopted by the Chanhassen Park and Recreation Commission to facilitate the
performance of its duties and the exercising of its functions as a commission established by the City
Council.
Section 1: Duties And Responsibilities:
1.1 To hold meetings of its members, to consider such matters pertaining to parks and public
recreation programs in the city as shall be referred to the Commission by the Council, or as the
members of the Commission themselves deem proper.
1.2 To prepare a comprehensive plan for the future development of the city park and recreation
system, to be submitted to the City Council for implementation, and to maintain said plan, and
recommend amendments to the plan to the City Council, as may become necessary or desirable.
1.3 To act in an advisory capacity to the Council in all matters relating to a park and recreation
program in the city.
1.4 Establishment of Subcommittees: The Park and Recreation Commission may, as they deem
appropriate, establish special subcommittees comprised solely of their own members.
Section 2: Meetings:
2.1 Time: Regular meetings of the Commission shall be held on the fourth Tuesday of each month
at 6:00 p.m. in the City Council Chambers, 7700 Market Blvd. unless otherwise directed by the
Chair, in which case at least 24-hour notice will be given to all members. Regular meetings shall
have a curfew of 10:00 p.m., which may be waived at the discretion of the Chair. All unfinished
business will be carried over to the next regular Park and Recreation Commission meeting.
2.2 Special meetings: Special meetings shall be held upon call by the Chair or in his/her absence,
by the Vice Chair, or any other member with the concurrence of four other members of the
commission, and with at least 48-hour notice to all members. Notice of all special meetings shall
also be posted on the official city bulletin board.
2.3 Attendance: Park and Recreation Commission members shall attend not less than seventy-five
(75%) percent of all regular and special meetings held during a given (calendar) year, and shall
not be absent from three (3) consecutive meetings. Failure to meet this minimum attendance
requirement shall result in removal from the commission.
Section 3 Commission Composition, Terms and Vacancies:
3.1 Composition: The commission shall consist of seven (7) voting members. Additionally, the
commission may also have one or two youth representatives who shall also be voting members.
Commissioners shall be appointed by the Council and may be removed by the Council.
3.2 Terms and Vacancies: The council shall appoint members to the commission for staggered
terms of three (3) years; however, youth commissioners shall serve one-year terms. Vacancies
during the term shall be filled by the council for the unexpired portion of the term.
All members shall serve without compensation.
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3.3 Quorum: Half plus one (5) Park and Recreation Commission members shall constitute a quorum
for the transaction of business. Whenever a quorum is not present, no final or official action shall
be taken at such meeting.
Section 4 Organization:
4.1 Election of Officers: At the first meeting in April of each year, the Park and Recreation
Commission shall hold an organizational meeting. At this meeting, the commission shall elect
from its membership a Chair and Vice Chair. Each member shall cast its vote for the member
he/she wishes to be chosen for Chair. If no one receives a majority, voting shall continue until one
member receives the majority support. Vice Chair shall be elected from the remaining numbers of
the same proceeding.
4.2 Duties of the Chair and Vice Chair: The Chair, or in his/her absence the Vice Chair, shall
preside at meetings, appoint committees from its own membership, and perform other such duties
as ordered by the commission.
The Chair shall conduct the meeting so as to keep it moving as rapidly and efficiently as possible
and shall remind members, witnesses, and petitioners to preserve order and decorum and to keep
comments to the subject at hand.
The Chair shall not move for action but may second motions.
Section 5 Procedure:
5.1 Parliamentary Procedure: Generally, or as appropriate, Parliamentary Procedure, governed
by Roberts Rules of Order Revised, shall be followed at all regular meetings. At special work
session meetings, and when appropriate, the commission may hold group discussions not
following any set parliamentary procedures except when motions are before the commission.
Section 6 - Public Hearings:
6.1 Purpose of Hearings: The purpose of a hearing is to collect information and facts in order for
the commission to develop a rational recommendation for the City Council.
6.2 Hearing Procedure: At hearings, the following procedure shall be followed in each case:
a.The Chair shall state the case to be heard.
b.The Chair shall call upon staff to present the staff report. Required reports from each city
department shall be submitted to the Park and Recreation Commission before each case is
heard.
c.The Chair shall ask the applicant to present their case.
d.Interested persons may address the commission, giving information regarding the particular
proposal.
e.Petitioners and the public are to address the Chair only, not staff or other commissioners.
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f.After all new facts and information have been brought forth, the hearing shall be closed and
interested persons shall not be heard again. Upon completion of the hearing on each case,
the Park and Recreation Commission shall discuss the item at hand and render a decision.
The Park and Recreation Commission, if it so desires, may leave the public record open for
written comments for a specified period of time.
g.The Chair shall have the responsibility to inform all of the parties of their rights of appeal on
any decision or recommendation of the Park and Recreation Commission.
6. 3 Schedule: At meetings where more than one hearing is scheduled, every effort shall be made to
begin each case at the time set on the agenda, but in no case may an item be called for hearing
prior to the advertised time listed on the agenda.
Section 7 Miscellaneous:
7.1 Park and Recreation Commission Discussion:
a.Matters for discussion which do not appear on the agenda shall be discussed during
Commissioner Member Presentations. After discussion, if the Commission would like to
add an item, a motion, a second, and a vote to add to a future meeting would occur. A
majority vote applies.
b.Matters which are added shall be discussed at the appropriate time on the future agenda.
7.2 Suspension of Rules: The commission may suspend any of these rules by a unanimous vote of
the members present.
7.3 Amendments: Amendments of these bylaws may be made at any regular or special meeting of
the Park and Recreation Commission but only if scheduled on the meeting agenda in advance of
the meeting.
7.4 Review: Annually, at the first meeting in April or as deemed appropriate, these bylaws shall be
read and adopted by the Park and Recreation Commission.
Chair:__________________________________Date: _______________________
Updated 4/2024
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Park & Recreation Commission Item
April 23, 2024
Item Recognize City Council Appointments to the Park and Recreation
Commission
Item No:G.2
Agenda Section GENERAL BUSINESS
Prepared By Jerry Ruegemer, Park and Recreation Director
SUGGESTED ACTION
SUMMARY
On Monday, March 31, 2024, the City Council appointed Kristin Fulkerson, Mike Leisen, and Sean
Morgan to three-year terms. Please join staff in welcoming our newly appointed commissioners.
BACKGROUND
DISCUSSION
RECOMMENDATION
ATTACHMENTS
2024 PRC Handbook
17
CITY OF CHANHASSEN
Park and Recreation
Commission
HANDBOOK
18
Table of Contents
Welcome Letter ............................................................................................................... 3
2024 Meeting Calendar ................................................................................................... 4
Quick Links ...................................................................................................................... 5
Strategic Plan Summary and Mission.............................................................................. 6
Organizational Chart ....................................................................................................... 8
Park and Recreation Staff Bios ....................................................................................... 9
2024 PRC Bylaws Pending Approval ............................................................................ 11
City Code, Chapter 2-46.05 Park and Recreation Commission .................................... 14
City Code, Chapter 14, Park and Recreation Codes ..................................................... 15
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CITY OF CHANHASSEN
Chanhassen is a Community for Life-Providing for Today and Planning for Tomorrow
Welcome to the Park and Recreation Commission
Congratulations on your appointment to the Park and Recreation Commission. Thank you for your willingness to serve your community and contribute to making Chanhassen
a Community for Life.
The Park and Recreation Commission serves as an advisory board and helps to shape
the future of our parks, trails, events, and recreation programs.
Your views, with those of your fellow commissioners, represent a variety of community
interests. The Park and Recreation Commission is an appointed group from where you
can hear from residents and learn their concerns regarding many topics. As you serve the public interest your recommendations have a significant effect on the quality of life
and protection of the environment.
I hope you find this handbook valuable. Use it as a resource and feel free to work with
city staff.
Jerry Ruegemer
Park and Recreation Director
PH 952.227.1100 • www.ci.chanhassen.mn.us • FX 952.227.1110
7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317 3 20
CITY OF CHANHASSEN
2024 MEETING SCHEDULE
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City Holidays
Council Meetings: 2nd & 4th Mondays - 5:30 pm Work Session, 7:00 pm Regular Meeting
Exceptions: Mar 25 moved to Mar 18; May 27 moved to May 20; Nov 11 moved to Nov 18
Special Council Meeting to canvass election results Nov 12 at 5:30 pm
Planning Commission: 1st & 3rd Tuesdays - 6:00pm (No meeting July 2)
Exceptions: Mar 5 moved to Mar 4; Aug 6 moved to Aug 5; Nov 5 moved to Nov 4
Economic Development Commission: 2nd Tuesday 5:30pm (No meeting in Aug)
Park & Recreation Commission: 4th Tuesday - 6:00pm (2nd Tue in Dec)
Exceptions: Feb 27 moved to Feb 28
Environmental Commission: 2nd Wednesday - 6:00pm (No meeting in Aug)
Commission on Aging: 3rd Friday - 10:00am (2nd Fri in Dec)
Election Days (no City meetings)
Night to Unite (no City meetings)
School District Spring Breaks G:\Agendas\Annual Meeting Calendars\2024 meeting calendar
JANUARY FEBRUARY MARCH
APRIL MAY JUNE
AUGUST SEPTEMBER
OCTOBER NOVEMBER DECEMBER
JULY
Updated 2/5/2024
4 21
Quick Links
www.chanhassenmn.gov
Park and Recreation Department
Parks & Recreation Annual Report
Parks & Recreation System Plan
Strategic Plan
Agendas and Minutes
5 22
STRATEGIC PLAN SUMMARY 2021-2024
City of Chanhassen
Strategic
Priority
Financial
Sustainability
Asset Management
Development & Redevelopment
Operational
Excellence
Communications
Desired
Outcome
Financial stability
in all funds
Key Outcome
Indicator
-Fund balances
-Fund policies
- Approved budget
-Service levels
-Fund balance targets, strategy in place 2022
-2024 Fund balance within policy
-Core service levels defined by 6/2023
-long-term financial resources aligned with service
level by 2024
Strategic
Initiatives
a) Establish service levels in core
operations
b) Improve internal control structure
c) Adopt financial policies
d) Comprehensive 5-year financial plan
e) Update financial system Financial policies guide -Financial policies -Financial policies adopted and used to develop f) Departments trained to use financial decision making annual budget beginning 2022 -----------+-----------+---------------------, system
Financial systems produce -Automated processes
timely, accurate and -Standards and ad-hoc
meaningful financial reports
information
-Industry standards
-Update Springbrook software by July 2021
-Automate all workflows by 12/2023
-Implement on-line budget process by 12/2021
-Select and implement new financial system by
12/2023
-Meet 2022/2023/2024 targeted metrics a) Comprehensive inventory of assets
b) Establish comprehensive capital and asset
-----------+-----------+---------------------< management and replacement system
Effective utilization and
protection of assets - Approved policies
c) Create integrated maintenance program
to support LOS -----------+-----------+---------------------, d) Evaluate hiring asset manager Assets adequate -Level of service standards -LOS standards for critical operations adopted by
Ability to pay for critical
assets
-Financial balances
-Life-cycle costs
-Fund sources & strategies in place for critical
assets ($100k+) by 7/2023
to support adopted levels -Level of service asset 6/2022
of service inventory -Minimum asset allocation for critical operations
by 6/2023
Diversity in new
development
- # of units
-Sq. ft.
-Jobs
-Permits
-Avienda development completed by 1/202 7
-Lift station #32 completed by 2023
-See development activity of at least three types each year
a) Reconcile ordinances with
Comprehensive Plan Goals
b) Review downtown vision plan and
identify roadblocks
-----------+-----------+---------------------, c) Inventory vacant or underutilized
Redevelopment consistent - # of public-private
with our vision partnerships
-Stakeholder feedback
New innovative places and - # new ideas
spaces - # pilot projects
Satisfied workforce -Employee survey results
-One CDA project/year
-75% decisions supported by key stakeholders
- 2 ideas become real projects by 2024
buildings
d) Review "business friendly" policies,
approaches
e) Evaluate plan for supportive
infrastructure for future development
-In 2021, 90% of employees participate in a) Establish employee engagement and
-----------+-----------t-e_m_,_p_lo�yc.e_e_s_u_rv_e�y'----------------1 development program
A competent workforce -Training standards
-Licenses, certifications
-12% turnover rate (nonretirement) 2021-2024 b) Conduct a class and comp study, including • Each employee participates in one job-specific implementing related supervisor training for trainin and one rofessional develo ment trainin -----------+-----------+--��--�------�-------< employee evaluations
Improved operational -Processing, response,
effectiveness , cycle times
including through the -Service levels
use of technology -Complaints
and innovation
Improved understanding of
city operations
-Survey results
-Survey results (community)
-Resident satisfaction with targeted services
at/above 75% in 2022 community survey
-Demonstrated efficiency improvements: 2
departments by 12/2024
-Annually, see increase in% of residents
indicating knowledge of city operations
c) Develop customer service standards and
practices
d)Develop complaint tracking system
e) Evaluate and conduct efficiency
improvement projects
a) Establish an external communication plan
b) Establish an internal communication
plan Improved internal -Intranet usage stats -Increase satisfaction with internal communication c) Complete website enhancements communication -Survey results (internal) by 25% between 2021-2024 -----------+-----------+---------------------, d) Develop/deploy community engagement
Improved communication
with outside organizations
-Partner communication
-Survey (partners)
-80% of survey respondents indicate good
communication with City of Chanhassen by 2024
City of Chanhassen Strategic Plan FY 2021 -2024 I March 2021
strategy
6 23
OUR VISION
Chanhassen is a safe, welcoming community with engaged residents, abundant natural amenities and vibrant businesses, supported by valued services that make this a community for life.
OUR MISSION
Our mission is to serve the public. We do this through the delivery of reliable, cost-effective services designed to provide a safe, sustainable community.
OUR VALUES
INNOVATION
We seek to be innovative, collaborative
problem solvers to provide responsive,
quality services.
RESPECT
We believe in people and we strive to
treat them with dignity in an equitable
and inclusive manner.
STEWARDSHIP
We strive to manage transparently the
City's financial investments to provide
essential services and protect its valuable
assets and natural resources.
ENGAGEMENT
We seek to provide opportunities for
residents to connect with the community, each other and the natural environment.
City of Chanhassen Strategic Plan FY 2021 -2024 I March 2021
7 24
8
25
Jerry Ruegemer
Park & Recreation Director
952.227.1121 (w) 612.384.7275 (cell) jruegemer@chanhassenmn.gov
I’ve worked with the City of Chanhassen since March 26, 1990.
During my 34 years I’ve worked as a Program Specialist,
Recreation Supervisor, Recreation Superintendent, and now
Park & Recreation Director. My primary focus currently is to
perform all professional work related to parkland acquisition and
physical planning and development of parks, open space, and
trails where a strong understanding of park planning concepts,
principles and techniques is required. My position administers
policy and procedure as outlined in the City Comprehensive
Plan and Park and Recreation Ordinances. It also administers
and oversees the development of leisure time, recreational,
sports activities and programs, community events, and the operation of the Chanhassen
Recreation Center and Senior Center. I provide primary staff support to the Park and Recreation
Commission and appropriate Task Force Study groups, including coordinating work with
consultants. I provide work direction to the Park Superintendent, Recreation Manager,
Recreation Center Manager, and Senior Citizen Coordinator. I work closely with the Planning
and Engineering Departments in reviewing development plans to ensure development is in
accordance with objectives and guidelines established by the City Council.
Adam Beers
Park Superintendent
952.227.1304 (w) 763.639.4944 (cell) abeers@chanhassenmn.gov
I have worked for the city of Chanhassen for the past 10
years. As the Park Superintendent, I am responsible for the
administration of the parks’ maintenance division, including:
supervising 7 full-time and 20 seasonal parks maintenance
staff; directing the construction and maintenance of
recreational areas, facilities and equipment; planning and
coordinating parks maintenance projects and workflow;
establishing division priorities; and maintenance of the
downtown area.
Park & Recreation Staff
9 26
Priya Tandon
Recreation Manager
952.227.1122 (w) 651.272.6796 (cell) ptandon@chanhassenmn.gov
I started with the City of Chanhassen’s Park & Recreation Department in October
2019. My main areas of responsibility include large community events,
sponsorship, special projects, adaptive recreation, marketing, and summer youth
programs. I supervise one full-time staff member, two summer interns, 12
summer camp staff, and 20 summer teen volunteers.
Vacant – Position to be filled Spring 2024
Recreation Supervisor
Jodi Sarles
Recreation Center Manager
952.227.1304 (w) 952.292.9387 (cell) jsarles@chanhassenmn.gov
I have served as Chanhassen’s Recreation Center Manager since 2008.
In my role, I coordinate all aspects of the Recreation Center. I develop
and implement a variety of youth and adult activities and events, both
in-house (Dance for Fun and Rec Center Sports), and with private
contractors to offer additional activities. I recruit, train, and supervise
20+ employees, including program instructors, coaches, and facility
supervisors. I market and promote Rec Center facility rentals,
programs, and events. I participate in the management of park and
recreation registration/reservation software. I manage the facility
relationship between Chanhassen and Bluff Creek Elementary School.
Mary Blazanin
Senior Center Coordinator
952.227.1124 (w) mblazanin@chanhassenmn.gov
I have worked for the city since June 2018 and I am the staff liaison to the
Commission on Aging, in this role I manage and coordinate all in-house
programs, off-site trips, speakers, and special events for Chanhassen’s aged
55+ community, as well as oversight of the Senior Center facility. Our space
creates interest and shows the importance to our active older adult
community. The main goal is to help seniors stay physically active, engaged,
connected, informed, and welcomed.
10 27
BYLAWS
PARK AND RECREATION COMMISSION
CITY OF CHANHASSEN
The following bylaws are adopted by the Chanhassen Park and Recreation Commission to facilitate the
performance of its duties and the exercising of its functions as a commission established by the City
Council.
Section 1: Duties And Responsibilities:
1.1 To hold meetings of its members, to consider such matters pertaining to parks and public
recreation programs in the city as shall be referred to the Commission by the Council, or as the
members of the Commission themselves deem proper.
1.2 To prepare a comprehensive plan for the future development of the city park and recreation
system, to be submitted to the City Council for implementation, and to maintain said plan, and
recommend amendments to the plan to the City Council, as may become necessary or desirable.
1.3 To act in an advisory capacity to the Council in all matters relating to a park and recreation
program in the city.
1.4 Establishment of Subcommittees: The Park and Recreation Commission may, as they deem
appropriate, establish special subcommittees comprised solely of their own members.
Section 2: Meetings:
2.1 Time: Regular meetings of the Commission shall be held on the fourth Tuesday of each month
at 6:00 p.m. in the City Council Chambers, 7700 Market Blvd. unless otherwise directed by the
Chair, in which case at least 24-hour notice will be given to all members. Regular meetings shall
have a curfew of 10:00 p.m., which may be waived at the discretion of the Chair. All unfinished
business will be carried over to the next regular Park and Recreation Commission meeting.
2.2 Special meetings: Special meetings shall be held upon call by the Chair or in his/her absence,
by the Vice Chair, or any other member with the concurrence of four other members of the
commission, and with at least 48-hour notice to all members. Notice of all special meetings shall
also be posted on the official city bulletin board.
2.3 Attendance: Park and Recreation Commission members shall attend not less than seventy-five
(75%) percent of all regular and special meetings held during a given (calendar) year, and shall
not be absent from three (3) consecutive meetings. Failure to meet this minimum attendance
requirement shall result in removal from the commission.
Section 3 Commission Composition, Terms and Vacancies:
3.1 Composition: The commission shall consist of seven (7) voting members. Additionally, the
commission may also have one or two youth representatives who shall also be voting members.
Commissioners shall be appointed by the Council and may be removed by the Council.
3.2 Terms and Vacancies: The council shall appoint members to the commission for staggered
terms of three (3) years; however, youth commissioners shall serve one-year terms. Vacancies
during the term shall be filled by the council for the unexpired portion of the term.
All members shall serve without compensation.
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3.3 Quorum: Half plus one (5) Park and Recreation Commission members shall constitute a quorum
for the transaction of business. Whenever a quorum is not present, no final or official action shall
be taken at such meeting.
Section 4 Organization:
4.1 Election of Officers: At the first meeting in April of each year, the Park and Recreation
Commission shall hold an organizational meeting. At this meeting, the commission shall elect
from its membership a Chair and Vice Chair. Each member shall cast its vote for the member
he/she wishes to be chosen for Chair. If no one receives a majority, voting shall continue until one
member receives the majority support. Vice Chair shall be elected from the remaining numbers of
the same proceeding.
4.2 Duties of the Chair and Vice Chair: The Chair, or in his/her absence the Vice Chair, shall
preside at meetings, appoint committees from its own membership, and perform other such duties
as ordered by the commission.
The Chair shall conduct the meeting so as to keep it moving as rapidly and efficiently as possible
and shall remind members, witnesses, and petitioners to preserve order and decorum and to keep
comments to the subject at hand.
The Chair shall not move for action but may second motions.
Section 5 Procedure:
5.1 Parliamentary Procedure: Generally, or as appropriate, Parliamentary Procedure, governed
by Roberts Rules of Order Revised, shall be followed at all regular meetings. At special work
session meetings, and when appropriate, the commission may hold group discussions not
following any set parliamentary procedures except when motions are before the commission.
Section 6 - Public Hearings:
6.1 Purpose of Hearings: The purpose of a hearing is to collect information and facts in order for
the commission to develop a rational recommendation for the City Council.
6.2 Hearing Procedure: At hearings, the following procedure shall be followed in each case:
a. The Chair shall state the case to be heard.
b. The Chair shall call upon staff to present the staff report. Required reports from each city
department shall be submitted to the Park and Recreation Commission before each case is
heard.
c. The Chair shall ask the applicant to present their case.
d. Interested persons may address the commission, giving information regarding the particular
proposal.
e. Petitioners and the public are to address the Chair only, not staff or other commissioners.
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f. After all new facts and information have been brought forth, the hearing shall be closed and
interested persons shall not be heard again. Upon completion of the hearing on each case,
the Park and Recreation Commission shall discuss the item at hand and render a decision.
The Park and Recreation Commission, if it so desires, may leave the public record open for
written comments for a specified period of time.
g. The Chair shall have the responsibility to inform all of the parties of their rights of appeal on
any decision or recommendation of the Park and Recreation Commission.
6. 3 Schedule: At meetings where more than one hearing is scheduled, every effort shall be made to
begin each case at the time set on the agenda, but in no case may an item be called for hearing
prior to the advertised time listed on the agenda.
Section 7 Miscellaneous:
7.1 Park and Recreation Commission Discussion:
a. Matters for discussion which do not appear on the agenda shall be discussed during
Commissioner Member Presentations. After discussion, if the Commission would like to
add an item, a motion, a second, and a vote to add to a future meeting would occur. A
majority vote applies.
b. Matters which are added shall be discussed at the appropriate time on the future agenda.
7.2 Suspension of Rules: The commission may suspend any of these rules by a unanimous vote of
the members present.
7.3 Amendments: Amendments of these bylaws may be made at any regular or special meeting of
the Park and Recreation Commission but only if scheduled on the meeting agenda in advance of
the meeting.
7.4 Review: Annually, at the first meeting in April or as deemed appropriate, these bylaws shall be
read and adopted by the Park and Recreation Commission.
Chair:__________________________________ Date: _______________________ Updated 4/2024
13 30
Sec 2-46.05 Park And Recreation Commission
(a)Creation. There is established a park and recreation commission for the city.
(b)Membership. The park and recreation commission consists of seven members
appointed in the manner set forth in this subsection. Members of the commission are
appointed by the council for staggered terms of three years expiring on March 31 of
each year. Additionally, the commission may also have one or two youth
representatives who shall also be voting members. Youth representatives shall be
appointed for one-year terms.
(c)Officers; meetings. The chairperson and vice chairperson of the park and recreation
commission are appointed by the commission from among its membership for the term
of one year. The commission shall adopt its own bylaws with the approval of the city
council. All members of the commission may vote on all questions before the
commission. No member of the commission may vote on any question in which the
member has fiduciary interest, either directly or indirectly. The commission shall
determine in its bylaws the date and time of its meetings and shall set such public
hearings as are necessary and desirable or as required by law or this Code.
(d)Powers and duties. The park and recreation commission shall have the following
powers and duties:
(1)To hold meetings of its members, to consider such matters pertaining to parks
and public recreation programs in the city as shall be referred to the commission
by the council, or as the members of the commission themselves deem proper.
(2)To prepare a comprehensive plan for the future development of the city park
and recreation system, to be submitted to the city council for implementation,
and to maintain said plan, and recommend amendments of the plan to the city
council, as may become necessary or desirable.
(3)To act in an advisory capacity to the council in all matters relating to park and
recreation in the city.
(e)Reports. The commission shall make an annual written report to the council, not later
than March 31 of each calendar year, containing the commission's recommendations
for the ensuing year.
(Ord. No. 363, § 6, 1-12-04; Ord. No. 582, § 1, 4-22-13)
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CHAPTER 14 PARKS AND RECREATION
ARTICLE 14-I IN GENERAL (RESERVED)
ARTICLE 14-II (RESERVED)
ARTICLE 14-III (RESERVED)
ARTICLE 14-IV PARK RULES
Cross reference(s)—Boats and waterways, Ch. 6; planning and development, Ch. 15; park land
dedication, § 18-79.
State law reference(s)—Authority of city to establish, improve, maintain, etc., parks, parkways and
recreational facilities, and to protect and regulate their use, M.S. §§ 412.491, 429.021 subd. 1; authority
for city to operate a program of public recreation and playgrounds, M.S. § 471.15 et seq.
ARTICLE 14-I IN GENERAL (RESERVED)
ARTICLE 14-II (RESERVED)
Editor's note(s)—Ord. No. 360, § 1, adopted Dec. 8, 2003, repealed Art. II, which pertained to the park
and recreation commission and derived from Ord. No. 17, §§ 1 and 2, adopted Jan. 15, 1968. See § 2-
46.05 for provisions relating to the park and recreation commission.
ARTICLE 14-III (RESERVED)
Editor's note(s)—Section 2 of Ord. No. 198 adopted Feb. 14, 1994, specifically repealed §§ 14-31, 14-
32, 14-35—14-37, inclusive of the substantive sections of former Art. III, relative to park acquisition and
development fund. Prior to repeal, Art. III consisted of §§ 14-31 and 14-32, derived from Ord. No. 14A,
§§ 1, 4.03, adopted May 16, 1977 and Ord. No. 14-B, § 1, adopted Aug. 6, 1979. Sections 14-33—14-
55 were previously reserved.
ARTICLE 14-IV PARK RULES
Sec 14-56 (Reserved)
Sec 14-57 Violations
Sec 14-58 Public Gathering Permits
Sec 14-59 (Reserved)
Sec 14-60 Operating Hours
Sec 14-61 Alcoholic Beverages
Sec 14-62 Camping
Sec 14-63 Destructive Devices
Sec 14-64 Water Pollution
Sec 14-65 Animals
Sec 14-66 Fires
Sec 14-67 Use Of Vehicles
Sec 14-68 Glass Receptacles
Sec 14-69 Authorized Persons Exempt
Sec 14-70 Public Swimming Beaches
Sec 14-71 Smoking Prohibited
Cross reference(s)—Operation of snowmobiles in parks, § 12-33(4).
Sec 14-56 (Reserved)
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Editor's note(s)—Ord. No. 360, § 2, adopted Dec. 8, 2003, repealed § 14-56, which pertained to
definitions and derived from Ord. No. 59, § 1, adopted July 21, 1975. See § 1-2 for definitions.
Sec 14-57 Violations
Any person found violating this article by any peace officer or his deputy and who upon such officer's
request to cease and desist from such violation fails or refuses to do so may be requested to leave the
park and if necessary may be ordered or removed from the park by the peace officer. Such denial of
continued use and enjoyment of the parks to violators shall also apply to enforcement of any rules and
regulations promulgated by the city provided such rules and regulations are consistent with this article.
In addition or in the alternative, any person convicted of violating this article shall be guilty of a
misdemeanor.
(Ord. No. 59, § 3, 7-21-75)
Sec 14-58 Public Gathering Permits
A permit shall be obtained from the city before participating in any of the following activities in a city
park:
(a)Carnivals;
(b)Community celebrations;
(c)Gatherings of 50 or more persons, including picnics and political gatherings; and
(d)Contests and exhibitions, including, among other things, those that require exclusive use or
charging admission.
Application for the permit shall be made on forms provided by the City.
(Ord. No. 59, § 31, 7-21-75; Ord. No. 360, § 3, 12-8-03)
HISTORY
Amended by Ord. 683 on 1/10/2022
Sec 14-59 (Reserved)
Editor's note(s)—Ord. No. 360, § 4, adopted Dec. 8, 2003, repealed § 14-59, which pertained to parking
permits for parking in Lake Ann Park and derived from Ord. No. 59, § 31, adopted July 21, 1975.
Sec 14-60 Operating Hours
No person shall park, be in or remain in, or leave any vehicle in any park, between the hours of 10:00
p.m. and 6:00 a.m. This section does not apply to those vehicles or persons involved in organized
activities which are authorized to remain in a park by the city.
(Ord. No. 59, § 4, 7-21-75)
Sec 14-61 Alcoholic Beverages
Except for malt beverages and wine, no person shall consume or have in his possession while within
any city park any bottle or receptacle which contains intoxicating liquor which has been opened, or the
seal broken, or the contents of which have been partially consumed.
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(Ord. No. 57, § 5.02, 6-17-75; Ord. No. 57A, § 1, 9-20-76; Ord. No. 2H, § 7.19, 4-19-82; Ord. No. 134, §
1, 11-11-90; Ord. No. 360, § 5, 12-8-03; Ord. No. 391, § 1, 3-28-05)
Sec 14-62 Camping
No person shall set up tents, shacks, or any other temporary shelter, nor shall any person leave in any
park after closing hours any movable structure or special vehicle, such as a housetrailer, camptrailer,
campwagon or the like, without the written permission of the city.
(Ord. No. 59, § 12, 7-21-75)
Sec 14-63 Destructive Devices
No air-rifles, BB guns, slingshots, explosives, fireworks, or devices capable of discharging blank
ammunition shall be brought into or used in park areas, except discharge of a bow at an archery range
in accordance with park rules and by peace officers while executing their lawful duties. City sanctioned
firework displays are exempt from this requirement.
(Ord. No. 59, § 14, 7-21-75; Ord. No. 345, § 2, 9-8-03; Ord. No. 360, § 6, 12-8-03)
Sec 14-64 Water Pollution
Discharge in waters of any pond, stream or any other body of water, of any substance, or liquid or solid,
or any matter or thing which is a pollutant is prohibited.
(Ord. No. 59, § 16, 7-21-75)
Sec 14-65 Animals
(a)Except as provided in subsection (b) below, no person shall be permitted to take any animal,
including but not limited to dogs and cats, into a park. This prohibition shall not apply to properly
harnessed or leashed service animals, from a recognized service training program, assisting
totally or partially blind or deaf persons or persons with a physical or sensory disability, or to a
dog used by law enforcement officers, or persons training a dog or other animal to be a service
animal or in rescue action.
(b)Walking leashed dogs is allowed on city trails and streets, except in public beach areas. The
person having control of the dog shall immediately remove any feces left by the dog. The person
in control of the dog must have in their possession equipment for picking up and removing the
feces.
(Ord. No. 59, § 23, 7-21-75; Ord. No. 233, § 1, 2-27-95; Ord. No. 305, § 2, 7-10-00; Ord. No. 360, § 7,
12-8-03)
Cross reference(s)—Animals, Ch. 5.
HISTORY
Amended by Ord. 704 on 3/13/2023
Sec 14-66 Fires
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(a)No person shall start any fire in any park, except fires may be made by picnic parties in the park,
but only in freestanding barbecue grills or in the places in said parks provided for the purpose
and so designated by the city. Any person who starts any such fire is charged with the duty of
completely extinguishing such fire or fires before leaving such park. Nothing herein shall be
construed to limit or restrict the enforcement of ordinances regulating air pollution control and
setting ambient air quality standards.
(b)It shall be unlawful to have any fires on the ice of any park waters; provided, however, that
manufactured heaters burning liquid fuel may be used.
(Ord. No. 59, §§ 26, 30, 7-21-75)
Sec 14-67 Use Of Vehicles
(a)No person in any park shall ride or drive a vehicle at a rate of speed exceeding 15 miles per
hour, except upon such roads as the city council may designate by posted signs, for speedier
travel.
(b)No person when using a park shall interfere with the passage of vehicles.
(c)No vehicle is permitted on any foot walk, lawn, or any other grounds of city parks except in such
areas or upon such trails, paths or roadways as are specifically designated by posted signs for
traffic or parking purposes.
(d)No driver of any vehicle shall tow or push any toboggan, sled, ice skater, bicycle or any other
sliding or coasting device, nor shall a driver permit any person to board or alight from nor hang
onto said vehicle when said vehicle is in motion.
(e)No vehicle of any kind shall be permitted to drive across or on park lands except on roadways,
except such vehicles and machines as operated by the city. Nothing herein shall be construed
to prohibit the use of snowmobiles in any area of a park so designated by resolution or
ordinance.
(f)No person shall ride any bicycle upon any trail or sidewalk in such manner as to interfere with
any pedestrian thereon.
(g)Any unoccupied vehicle found in violation of the provisions of this article may be removed and
impounded at owner's expense by any police officer or duly authorized person in accordance
with the ordinances of the city.
(Ord. No. 59, § 32, 7-21-75)
Cross reference(s)—Motor vehicles and traffic, Ch. 12.
Sec 14-68 Glass Receptacles
No person shall have in his or her possession a glass bottle, glass container, or glass receptacle within
a city owned beach or city owned skateboard facility.
(Ord. No. 150, § 1, 6-10-91; Ord. No. 391, § 2, 3-28-05)
Sec 14-69 Authorized Persons Exempt
Law enforcement officers and city employees acting in their official capacities, or others acting under
their direction or control, are exempted from the provisions of this article.
(Ord. No. 254, § 1, 6-24-96)
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Sec 14-70 Public Swimming Beaches
No person shall fish in an area designated for swimming.
(Ord. No. 628, § 7, 12-11-17)
Sec 14-71 Smoking Prohibited
(a)Smoking is prohibited in all City Parks, in all public parking lots that are adjacent to City Parks,
and inside all motor vehicles located in any City Park or adjacent public parking lot.
(1)Smoking means inhaling, exhaling, burning or carrying any lighted or heated cigar,
cigarette, pipe or any other lighted or heated product containing, made or derived from
nicotine, tobacco, cannabis, hemp, or other plant, whether natural or synthetic, that is
intended for inhalation. Smoking also includes use of an electronic delivery device.
(2)Electronic delivery device means any product containing or delivering nicotine, lobelia or
any other substance, whether natural or synthetic, intended for human consumption
through the inhalation of aerosol or vapor from the product. Electronic delivery devices
includes, but is not limited to, devices manufactured, marketed or sold as e-cigarettes, e-
cigars, e-pipes, vape pens, mods, tank systems, or under any other product name or
descriptor.
(b)A violation of this section is a petty misdemeanor.
HISTORY
Adopted by Ord. 713 on 8/14/2023
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Park & Recreation Commission Item
April 23, 2024
Item Easter Egg Candy Hunt Evaluation
Item No:H.1
Agenda Section REPORTS
Prepared By Priya Tandon, Recreation Manager
SUGGESTED ACTION
SUMMARY
The 41st Annual Easter Egg Candy Hunt was held on Saturday, March 30 in two waves at City Center
Park. The first wave was held at 9 a.m., and the second at 10 a.m. Over 1,500 people (630 children)
attended the event this year.
In total, 630 children registered for the event. Of the total registrations, 493 were pre-registrations and
137 were day-of registrations. Of the day-of registrations, 23 were processed with the Square card-
reading technology. The weather was in the 40's and sunny, which likely contributed to relatively high
same day registrations.
Due to the wet and muddy field conditions from melting snow, the event was moved from the soccer
fields north of City Hall (where the event is typically held) to the parking area west of City Hall. The
parking lot space was approximately 50% of the size of the normal hunt area, which resulted in some
crowding, but overall the switch in location provided for a more positive participant experience.
All participants received a goodie bag to collect candy and eggs, and were divided into three age groups
for the candy hunt: 4 & under, 5-7, and 8-12. In addition to candy and eggs, they had the opportunity to
hunt for "golden eggs" that were redeemable for prizes. Prizes for this year's hunt were generously
donated by kiddywampus, Kiddie Academy, Mathnasium, Be Well Chiropractic, and Pizzaioli - all
businesses located in Chanhassen.
Special thanks goes to our Community Event Sponsors that made this possible. Special thanks also goes
to kiddywampus in Chanhassen for donating prize baskets, and the Chanhassen Fire Department and
Chanhassen, Chaska, and Eden Prairie Key Clubs for volunteering at the event.
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Coloring Contest
The Annual Easter Coloring Contest was also run as part of the 41st Annual Easter Egg Candy Hunt.
Prizes were awarded in 10 age categories based on originality and neatness. Forms were available
online, at City Hall, and the Rec Center, and could be submitted online, at City Hall, the Rec Center, and
at the Easter Egg Candy Hunt. A total of 97 coloring contest entries were submitted to this year's
contest.
Recommendations for 2025
Continue to invite sponsors/vendors to this event to provide games and activities for kids. There was
positive feedback from parents that these activities provided more entertainment for the kids, beyond the
candy hunt itself, which tends to go quickly.
BACKGROUND
DISCUSSION
RECOMMENDATION
ATTACHMENTS
Expense Report 2024
Historical Participation 2017-2024
38
REVENUE AMOUNT
Registrations (630 x $6)$3,780.00
Total $3,780.00
EXPENDITURES
101-1612-4130 (Budget: $2,000)
Candy $1,088.43
Pre-filled eggs $919.20
Goodie bags $124.90
Bunny suit dry cleaning $19.88
Total $2,152.41
101-1612-4340 (Budget: $400)
Social media promotion (Facebook, Instagram)$100.00
Total $100.00
TOTAL REVENUE: $3,780.00
TOTAL EXPENSES: $2,252.41
BALANCE: $1,527.59
2024 Easter Egg Candy Hunt
Expense Report
*The Easter Egg Candy Hunt is the second of four events under the Community
Event Sponsorship Program. Thirty-eight businesses have pledged $32,836.00
in cash and goods for 2024 to support these four events.
39
Year Participation
2017 247
2018 217
2019 471
2020 0
2021 461
2022 828
2023 870
2024 630
247 217
471
0
461
828 870
630
0
100
200
300
400
500
600
700
800
900
1000
2017 2018 2019 2020 2021 2022 2023 2024Participation (children)Year
Easter Egg Candy Hunt Participation
40