Loading...
10-22-2024 PRC Agenda Packet A.6:00 P.M. - CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA Commissioners may postpone or remove items at this time. Commissioners may discuss adding items to a future agenda during Commissioner Member Presentations. D.PUBLIC ANNOUNCEMENTS E.VISITOR PRESENTATIONS Commission Procedures allow for presentations from the audience at this time. If a motion is required, the item will be forwarded to the next available agenda to allow for publication and review prior to consideration. F.APPROVAL OF MINUTES F.1 Meeting Minutes: September 24, 2024 G.GENERAL BUSINESS G.1 2024 Picnic Season Evaluation G.2 Lake Ann Park Preserve Update G.3 Establish 2025 Picnic Reservation Fees H.REPORTS H.1 Halloween Party Preview I.COMMISSION MEMBER COMMITTEE REPORTS AGENDA CHANHASSEN PARK & RECREATION COMMISSION TUESDAY, OCTOBER 22, 2024 CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD 1 J.COMMISSION MEMBER PRESENTATIONS K.ADMINISTRATIVE PACKET L.ADJOURNMENT 2 Park & Recreation Commission Item October 22, 2024 Item Meeting Minutes: September 24, 2024 Item No:F.1 Agenda Section APPROVAL OF MINUTES Prepared By Kate Vogt, Admin Support Specialist SUGGESTED ACTION Approve the Park & Recreation Commission meeting minutes dated September 24, 2024. SUMMARY BACKGROUND DISCUSSION RECOMMENDATION Approve the Park & Recreation Commission meeting minutes dated September 24, 2024. ATTACHMENTS PRC Minutes 09-24-24 3 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING MINUTES SEPTEMBER 24, 2024 Chair Peck called the meeting to order at 6:10 p.m. MEMBERS PRESENT: Jim Peck, Chair; Dan Eidsmo; Rob Swanson; Scott Pharis; Kristin Fulkerson; Michael Leisen; Sean Morgan; Clara Christenson, youth. MEMBERS ABSENT: Michael Leisen; Aayan Shrestha, youth. STAFF PRESENT: Jerry Ruegemer, Park and Recreation Director; Adam Beers, Park Superintendent; Luke Kegley, Recreation Supervisor; Jodi Sarles, Rec Center Manager; Mary Blazanin, Senior Center Coordinator. PUBLIC PRESENT: None. APPROVAL OF AGENDA: Commissioner Fulkerson moved, Commissioner Eidsmo seconded to approve the agenda as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. PUBLIC ANNOUNCEMENTS: None. VISITOR PRESENTATIONS: 1. Chanhassen Farmers Market Presentation Holly Bustle presented an overview of the Chanhassen Farmers Market. APPROVAL OF MINUTES: 1. Approve Park & Recreation Minutes dated August 27, 2024 Commissioner Pharis moved, Commissioner Swanson seconded to approve the minutes of the Park and Recreation Commission meeting dated August 27, 2024 as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. GENERAL BUSINESS: 1. 2024-2025 Ice Skating Rink Location Recommendations 4 Park and Recreation Commission Minutes – September 24, 2024 2 Luke Kegley, Recreation Supervisor, reviewed the 2024-2025 skating season and recommended flooding 11 ice rinks at six locations. He summarized the skating locations and the warming house hours. He explained the expenses associated with the skating rink maintenance, wages, and warming house rentals. Commissioner Fulkerson moved, Commissioner Eidsmo seconded to approve the Park and Recreation Commission Staff’s recommendation to the City Council to approve the following ice-skating rink locations and warming house hours be maintained for the 2024- 2025 season. All voted in favor and the motion carried unanimously with a vote of 7 to 0. 2. Pickleball Court Location Discussion Jerry Ruegemer, Park and Recreation Director, explained the requests that the Park and Recreation Department received to convert tennis courts to pickleball courts. He discussed the advantages and disadvantages of converting tennis courts to pickleball courts. He reviewed the current pickleball court and tennis court locations. He showed a video to demonstrate the noise associated with pickleball and explained the potential noise complaints of placing pickleball courts in a neighborhood. He commented that lawsuits about pickleball noise complaints do exist. Commissioner Eidsmo asked if there were regulations in Chanhassen related to the decibels of noise. Mr. Ruegemer answered that pickleball was recognized around 70 decibels. He stated that the sound of pickleball is annoying to residents. Commissioner Fulkerson stated that she lives two blocks from the Roundhouse pickleball courts and commented that they hear noise from the courts all day during the summer. Mr. Ruegemer suggested locating pickleball courts in community parks or at the recreation center to accommodate parking for pickleball games and to provide distance from residents to reduce concerns with the noise. Commissioner Pharis asked how much it cost to convert a tennis court to a pickleball court and how much it cost to put a pickleball court in from scratch. Adam Beers, Park Superintendent, answered that it cost around $1500 to convert a tennis court to a pickleball court. He commented that half of the pickleball population would complain about the height difference between a tennis net and a pickleball net. Mr. Ruegemer commented that to create four pickleball courts from scratch would be between $200,000 to $250,000. 5 Park and Recreation Commission Minutes – September 24, 2024 3 Mr. Beers stated that adding fencing, lights, and painting would be more than $200,000. Chair Peck asked about how many individuals played tennis and how many individuals played pickleball. Mr. Ruegemer answered that he did not know the exact number, but that pickleball is more popular. Commissioner Eidsmo asked about using the hockey courts as pickleball courts. Mr. Ruegemer responded that the conditions of the hockey courts was not suitable for a pickleball court. A skatepark would be relocated at the location of the hockey courts. Commissioner Morgan asked about the path of the motion and what action would occur. Mr. Ruegemer answered that the staff was seeking a recommendation from the Park and Recreation Commission so that the City Council could review the decision. The Park and Recreation Department is looking for clear direction moving forward. Commissioner Morgan questioned if there was an ideal ratio of pickleball and tennis courts. Mr. Ruegemer responded that they could meet the ideal ratio at the community parks through the creation of additional pickleball courts. Commissioner Morgan asked about a policy to set an ideal standard for the distance of a pickleball court to residents. Mr. Ruegemer answered that it is less likely to have a noise complaint in a community park, as many residents do not live directly near the parks. Commissioner Fulkerson stated that Roundhouse Park did not have a lot of parking, and the traffic had increased exponentially to access the pickleball courts. She commented that small neighborhood parks cannot accommodate the parking of pickleball. Commissioner Pharis asked how many pickleball courts would be at the new recreation center if it was approved. Mr. Ruegemer responded that there are nine proposed indoor courts. Commissioner Morgan suggested an amendment to the last clause to state “which will reduce noise complaints” because they cannot promise no noise complaints. He commented that there was a typo with the word ample. 6 Park and Recreation Commission Minutes – September 24, 2024 4 Commissioner Pharis moved, Commissioner Fulkerson seconded to approve the Park and Recreation Commission Staff’s recommendation to the City Council to approve that the city not convert neighborhood tennis courts to pickleball courts and adopt the practice of locating pickleball courts within Community Parks to create further distance from resident housing, which will reduce noise complaints, and where ample parking is more available. All voted in favor and the motion carried unanimously with a vote of 7 to 0. REPORTS: 1. 2024 Lake Ann Park Concession & Watercraft Rental Evaluation Luke Kegley, Recreation Supervisor, summarized the concession and boat rental services for summer 2025. He noted the successful partnership with Grey Duck Outdoor to provide, license, and maintain all paddleboards. He reviewed the concession stand and the partnership with Boba Tonka Bubble Tea, noting that the digital menu boards had a technical issue, but the concession stand sales were still successful. He provided an overview of the best-selling items at the concession stand. He commented that the lack of lifeguards and the weather impacted the attendance at Lake Ann. Commissioner Eidsmo asked for more information about the lifeguard decision. Mr. Kegley responded that Lake Ann was able to operate at a desired population. Mr. Ruegemer stated that Chanhassen did employment campaigns to hire lifeguards but was unsuccessful. The staff expected a dip in attendance without the lifeguards. He thought that the numbers would increase in a few years and noted the poor weather throughout the summer. He stated they received minimal complaints about the lack of lifeguards and received feedback about parents better engaging with their children in the water. Commissioner Christensen said that she worked at the Lake Ann Camp, and they were able to adjust without lifeguards. Mr. Ruegemer commented that they tried to find lifeguards and it is difficult to find lifeguards across the nation. 2. Recreation Center Quarterly Update Jodi Sarles, Rec Center Manager, stated that they had finished the summer cleaning. They purchased new plastic chairs, which the staff can clean better after birthday parties. The rec center also replaced a few pieces of exercise equipment, including a bike, a stair stepper, and two ellipticals. She reviewed different activities that occurred at the rec center and noted the successes and the attendance. She said that she hired a part-time staff member as a coordinator at the rec center. 7 Park and Recreation Commission Minutes – September 24, 2024 5 3. Park Maintenance Quarterly Update Adam Beers, Park Superintendent, explained how trail projects are normally determined. He said that with the increased road construction, they were able to build additional trails at 101 North because of the MnDOT road project. He commented that they were able to redo 101 South from Highway 5 to Lyman with the County Road project. He reviewed additional trails that were being fixed, including Bluff Creek Preserve, Stone Creek Park connection, Galpin Road project, and the South Lotus Lake Park. He provided an overview of the park maintenance that crews were completing. He recognized the importance of seasonal staff. Commissioner Fulkerson asked if they could put up QR codes for the see, click, fix so people can report needed maintenance. Mr. Beers responded that they would consider this suggestion. Commissioner Morgan asked if they were working with Shorewood to extend the Galpin Road trail project. Mr. Ruegemer answered that this extension had been discussed, but it had been challenging to figure out a funding source. He stated that they would find out where the project stood with Shorewood and provide a report. 4. Senior Center Quarterly Update Mary Blazanin, Senior Center Coordinator, reviewed the Senior Center programs and the impact from the summer slowdown and the relocation to the Chanhassen Recreation Center. She explained the challenges with the bus trips, including the higher fees for attendees. They had to cancel a few trips for a lack of enrollment. She summarized the attendance for the different educational workshops, educational speakers, lunch and learn with Mayor Ryan, and activity groups. She provided updates from the Commission on Aging. COMMISSION MEMBER COMMITTEE REPORTS: None. COMMISSION MEMBER PRESENTATIONS: Commissioner Fulkerson presented information about the Windjammers Synchronized Skating Program, which held a retreat at Lake Ann Park. Commissioner Morgan presented information about electric bikes and noted different digital messages about safety recommendations. He asked about potential positive reinforcements or messages to encourage safety with electric bikes in a formalized manner. Chair Peck asked if the city had any ordinances. 8 Park and Recreation Commission Minutes – September 24, 2024 6 Commissioner Fulkerson said that people are supposed to be fifteen to ride the bikes, but it was not an ordinance. Mr. Ruegemer reviewed potential issues with electric bikes and noted different regulations that could be imposed. ADMINISTRATIVE PRESENTATIONS: None. ADJOURNMENT: Commissioner Eidsmo moved, Commissioner Pharis seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission meeting was adjourned at 7:47 p.m. Submitted by Jerry Ruegemer Park and Recreation Director 9 Park & Recreation Commission Item October 22, 2024 Item 2024 Picnic Season Evaluation Item No:G.1 Agenda Section GENERAL BUSINESS Prepared By Luke Kegley, Recreation Supervisor SUGGESTED ACTION SUMMARY In 2024, we experienced another successful picnic reservation season, with a total of 145 paid bookings. The picnic sites were utilized for a variety of events, including baby showers, birthday celebrations, BBQ cook-offs, garden club anniversaries, and more. This season, the Klingelhutz Pavilion at Lake Ann led with 53 reservations, followed by the Lakeside Pavilion at Lake Ann with 48 reservations, and the Picnic Shelter at Lake Susan with 44 reservations. Together, these bookings generated $18,161 in revenue. Additionally, many picnics occur weekly across all sites, as some groups choose not to make formal reservations. We are pleased to see the community actively using the picnic facilities for various programs, special events, camps, and casual gatherings. Online reservations continued to be the most popular method for booking picnic sites this season, with 98 requests submitted through the ActiveNet portal. This accounted for approximately 65% of all reservation requests. Additionally, there were 25 phone reservations, 16 email reservations, and 6 in- person reservations. These numbers reflect the community's preference for the convenience of online booking. Following the conclusion of each picnic, staff distributes evaluation forms via email to park users within one week to gather feedback. The attached responses from these evaluations indicate a high level of satisfaction, with many positive comments regarding facility processes, fees, and staff service. All feedback is carefully reviewed by staff, who collaborate to address any concerns or issues raised by customers. To make sure there's plenty of parking, we’ve continued the practice of not scheduling the Lakeside and 10 Klingelhutz pavilions during June and July when big athletic tournaments are happening. These events do put a bit of strain on Lake Ann Park's infrastructure, but they bring great benefits to our community and support local businesses. For the Lake Susan Park Picnic Shelter, we also keep it free on Sundays when Adult Liga Latina De Beisbol games are taking place. Our team is always ready to help reschedule weather-related cancellations, though many companies already have a rainout date planned just in case. The 2024 picnic reservation season was a success, with most of our guests reporting positive experiences. We value the commission's input and welcome any suggestions for enhancing our procedures and facilities, ensuring that our customers enjoy their time with us and look forward to returning in the future. BACKGROUND DISCUSSION RECOMMENDATION ATTACHMENTS 2024 Picnic Reservation Survey Results Park Shelters Report 11 2024 Picnic Reservation Survey Results Key Findings: Overall, customer feedback indicates a high level of satisfaction with our facilities, the pavilion reservation process, and the associated fees. A total of 17 survey responses were collected, with surveys sent via email approximately one week after each reservation date. Suggestions for improvement included the potential addition of online permit signing, enhancing understanding of light access procedures, and updating reservation signage. Common concerns among customers involved debris from birds and insects, as well as the need for cleaner and better-maintained restroom facilities. Lakeside Pavilion Klingelhutz PavilionLake Susan Picnic Shelter 12 13 14 15 16 17 18 19 20 The City of Chanhassen offers 23 picnic shelters, including three rentable shelters located in community parks and 19 neighborhood shelters available on a first-come, first-served basis. The Lakeside Pavilion and Klingelhutz Pavilion are situated at Lake Ann Park, while the Lake Susan Picnic Shelter is located at Lake Susan Park. Both community and neighborhood shelters serve as venues for city programs and special events.RENTAL REVENUEKlingelhutz Pavilion - 53 Lakeside Pavilion - 48 Lake Susan Pavilion - 44 2024 Pavilion Reservations 145 Total Reservations 0 $5,000 $10,000 $15,000 $20,000 2014 $17,200 $15,200 $16,600 $16,400 $3,080 $15,445 $19,357 $15,200 2015 2016 2017 2018 2019 2020 2021 2022 $19,456 2023 $16,335 2024 $18,161 At a glance 2024SEASON 145 RENTALS This season, the Klingelhutz Pavilion at Lake Ann led with 53 reservations, followed by the Lakeside Pavilion at Lake Ann with 48 reservations, and the Picnic Shelter at Lake Susan with 44 reservations. PICNIC SHELTERS - 2024 $18,161 21 Park & Recreation Commission Item October 22, 2024 Item Lake Ann Park Preserve Update Item No:G.2 Agenda Section GENERAL BUSINESS Prepared By Jerry Ruegemer, Park and Recreation Director SUGGESTED ACTION None SUMMARY The Lake Ann Preserve project achieved a high-priority goal of gaining access to the preserve through substantial completion of all three boardwalks. The project has made great strides in working through and securing approvals from multiple agencies such as the Riley Purgatory Bluff Creek Watershed District, Minnesota DNR, and the Metropolitan Council. Staff will provide an update to the commission as to where the project stands currently. BACKGROUND DISCUSSION RECOMMENDATION ATTACHMENTS Lake Ann Preserve PR Commission Construction Update 10-22-24 22 Lake Ann Park Preserve Construction Update October 22, 2024 Park & Recreation Commission Meeting 23 24 Boardwalk A 25 Boardwalk B 26 Boardwalk C 27 Boardwalk Drone Video https://cityofchanhassen- my.sharepoint.com/:v:/g/personal/dzoromski_chanhassenmn_gov/E ZSTM-a3-wJEjnpcFOUMnT8BcDepv2TMT_2EvQ_lDeUDXA 28 106 Group Field Map 29 Archeology Potential Recommendations •The 106 Group recommendations won’t be final until done analysis/reporting •Agencies need to agree with recommendations prior to proceeding. They will also need to agree if Phase II is recommended. •fieldwork could hypothetically get started prior to the full review of the Phase I report, if necessary •FS-01: This is the site with both lithics and ceramics. The discovery of ceramics will often indicate that a site has the potential to provide additional information. Therefore, this one may get recommended as “potentially eligible,” which would require Phase II if it’s going to be impacted by project work •Analysis may change this recommendation, but for the time being it is safer to assume that FS -01 will be recommended potentially eligible •Avoidance may be a realistic option for this site, which would preclude the need for a Phase II, However, any avoidance plan/design should be restricted to the areas already surveyed •If new plan is designed to avoid the site pushes the new route into unsurveyed areas –a new survey is needed in those areas, which could potentially lead to discovering more sites •FS-02: One isolated find; likely 106 Group will be recommending this as “not potentially eligible” and requiring no further work •FS-03: Identified sites would be difficult to route around it, provided the landscape/wetland restrictions, and because the artifacts, while relatively disperse, included a diverse array of artifact types (i.e., different types of lithic artifacts) •It is unlikely this site is connected to the 21CR0042 (1977 site); however, it’s not very far away from it, and the agencies (SHPO, specifically) might push back on a recommendation of “not potentially eligible” due to the sites’ proximity and similar artifact discovery •Archaeologists are leaning toward this one also being recommended “potentially eligible,” pending analysis, and agency concurrence •Phase II would be recommended for any areas where the project would disturb the site. 30 Phase 1 Archeological Study 31 FS -01 Site 32 FS -02 Site •One isolated find; likely 106 Group would recommend as “not potentially eligible” and requiring no further work (Waiting for SHPO approval to proceed) 33 FS -03 Site 34 35 FS -03 Site 36 37 Trail Redesign Options –FS -03 Site 38 Conclusion •What Options (If any) Is Preferred Moving Forward •Any Trail Re-Design Would Require New Phase I Archeological Survey •Can The Trails Remain Natural/Crushed Limestone –Still Discussing •106 Group -$20K Remains On Archeological Contract Additional Work Would Need Reallocation/Supplemental Funding •SEH Contract Amended for Phase II ($50K) CC Approved Oct 14, 2024 •Beneficial Moving Forward With Phase II Archeological Survey •106 Group Drafting the Research Design (Phase II Survey Work) •Submit to OSA for review, approval, and issuance of a Phase II license •Phase II Field Work Completed This Fall (Weather and Permit Depending) •City Required To Submit The 106 Group Report For SHPO Review After Phase II Recommendations •Determine Next Steps Moving Forward After SHPO Review •Stormwater BMP’s, Trail/Parking Lot Construction 2025 39 Questions? 40 Park & Recreation Commission Item October 22, 2024 Item Establish 2025 Picnic Reservation Fees Item No:G.3 Agenda Section GENERAL BUSINESS Prepared By Luke Kegley, Recreation Supervisor SUGGESTED ACTION The Park and Recreation Commission recommends that the City Council approve the 2025 picnic reservation fees for group picnics. Approval requires a simple majority vote of members present. SUMMARY BACKGROUND Each year, the Park and Recreation Commission reviews various aspects of group picnic reservations, including total revenue, reservation methods, event types, and other related factors. In previous years, a large group fee was introduced for gatherings of 100 or more to help cover the additional costs associated with hosting larger groups. This fee has been well-received without any opposition and should remain in place. A comparison of reservation fees with nearby communities shows that Chanhassen's rates are competitive, and most customers consider the fees to be fair and reasonable. While some customers have expressed interest in hourly or half-day rentals, our current staffing capacity does not allow for the quick turnaround needed to accommodate multiple reservations in a single day. Therefore, we recommend continuing with the existing full-day rental rates. The City of Chanhassen's picnic reservation fees were last increased in 2020, and staff recommends not increasing the group picnic reservation fees for 2025. DISCUSSION 41 RECOMMENDATION The Park and Recreation Commission recommends that the City Council approve the 2025 picnic reservation fees for group picnics. ATTACHMENTS 2025 Chanhassen Picnic Information 2024 Picnic Reservation Fee Question Survey Results 42 CHANHASSEN PICNIC INFORMATION City of Chanhassen, 7700 Market Blvd., P.O. Box 147, Chanhassen, MN 55317 952-227-1121 LAKE SUSAN PARK SHELTER • Available April 21-October 5 • Accommodates 50-200 • Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general public. Amenities 25’ x 45’ covered shelter has lights, electrical outlet, water spigot, bathrooms, picnic tables, trash receptacles, play area, sand volleyball court, ball field, basketball court, tennis courts, fishing pier and boat access. LAKE ANN PARK LAKESIDE PAVILION • Available April 21-October 5 • Accommodates 25-175 • Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general public. Amenities 40’ x 40’ covered shelter has lights, electrical outlets, access to water, bathrooms, ball fields, play areas, grills, trash receptacles, swimming beach, boat access, fishing pier, boat rentals, concessions, tennis court, and birds eye view of Lake Ann. AL KLINGELHUTZ MEMORIAL PAVILION • Available April 21-October 5 • Accommodates 100-400 • Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general public. Amenities 50’ x 100’ covered shelter with lights, electricity, picnic tables, grills, trash receptacles, portable restrooms, water spigot, ball fields, play areas, swimming beach, fishing pier, boat access, boat rentals, concessions, and tennis court. Group Reservation Rates (Including Tax) Group Type Monday - Thursday Friday - Sunday Resident - groups less than 100 $125.00 $150.00 Resident - groups of 100 or more $175.00 $225.00 Non-Resident - groups less than 100 $225.00 $275.00 Non-Resident - groups of 100 or more $325.00 $375.00 School Districts 112 & 276 $45.00 $50.00 All other school districts $100.00 $150.00 Non-Profit/Senior Group Discount 25% 25% 43 2024 Picnic Reservation Survey Fee Question Results 44 Park & Recreation Commission Item October 22, 2024 Item Halloween Party Preview Item No:H.1 Agenda Section REPORTS Prepared By Priya Wall, Recreation Manager SUGGESTED ACTION SUMMARY The 40th Annual Halloween Party will be held Saturday, October 26 at the Chanhassen Recreation Center from 5:30-7:30 p.m. The Halloween Party is open to kids ages 12 & under and includes trick-or- treating, carnival games, a live comedy show, and more. Typically, around 400 kids attend the Halloween party, with approximately 800 attendees total including family members. Special thanks to local Chanhassen business South Lake Agency Insurance for sponsoring this year's event! BACKGROUND DISCUSSION Halloween Party participants and their families are invited to join in a variety of activities, including trick-or-treating, carnival games, hayrides, refreshments, crafts, a spooky room, photo booth, and a live performance of the comedy show Treasure Beyond Measure by a Touch of Magic Entertainment at 6:30 p.m. Sixteen local businesses have generously offered to hand out candy and trinkets to event participants this year, and over 70 high school volunteers will be assisting with the event. The event cost is $6/child with accompanying adults and children one and under free. Pre-registration for the event is being offered online, and registrations will be accepted at the door via cash, check, or debit/credit card. The event is being advertised and promoted on the city's website, via social media with a Facebook 45 event and individual posts, and to local schools via the online newsletter PeachJar. Special thanks to local Chanhassen business South Lake Agency Insurance for sponsoring this year's event! RECOMMENDATION ATTACHMENTS Halloween Party Flyer 2024 46 HALLOWEEN PARTYCity of Chanhassen’s 40th Annual SATURDAY, OCTOBER 26 | 5:30-7:30 PM Put on your costume and join us for the City of Chanhassen’s 40th annual Halloween Party. There will be trick-or-treating, carnival games, hayrides, bounce castles, treats, crafts, a live comedy performance, and more to enjoy with your family and friends. For more information and to register, visit chanhassenmn.gov/halloween OR scan here! Chanhassen Rec Center | 2310 Coulter Boulevard $6 per child | Ages 2-12 SPONSORED BY Children under 2 and accompanying adults 13+ free FEATURING 47