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12-10-2024 PRC Agenda Packet A.6:00 P.M. - CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA Commissioners may postpone or remove items at this time. Commissioners may discuss adding items to a future agenda during Commissioner Member Presentations. D.PUBLIC ANNOUNCEMENTS E.VISITOR PRESENTATIONS Commission Procedures allow for presentations from the audience at this time. If a motion is required, the item will be forwarded to the next available agenda to allow for publication and review prior to consideration. F.APPROVAL OF MINUTES F.1 Meeting Minutes: November 26, 2024 G.GENERAL BUSINESS G.1 2024 Year in Review Presentation H.REPORTS H.1 Recreation Center Quarterly Update H.2 Park Maintenance Quarterly Update H.3 Senior Center Quarterly Update H.4 Tree Lighting Ceremony Review AGENDA CHANHASSEN PARK & RECREATION COMMISSION TUESDAY, DECEMBER 10, 2024 CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD 1 I.COMMISSION MEMBER COMMITTEE REPORTS J.COMMISSION MEMBER PRESENTATIONS K.ADMINISTRATIVE PACKET L.ADJOURNMENT 2 Park & Recreation Commission Item December 10, 2024 Item Meeting Minutes: November 26, 2024 Item No:F.1 Agenda Section APPROVAL OF MINUTES Prepared By Kate Vogt, Admin Support Specialist SUGGESTED ACTION Approve the Park & Recreation Commission meeting minutes dated November 26, 2024. SUMMARY BACKGROUND DISCUSSION RECOMMENDATION Approve the Park & Recreation Commission meeting minutes dated November 26, 2024. ATTACHMENTS Meeting Minutes: November 26, 2024 3 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING MINUTES NOVEMBER 26, 2024 Chair Peck called the meeting to order at 6:04 p.m. MEMBERS PRESENT: Jim Peck, Chair; Rob Swanson; Scott Pharis; Kristin Fulkerson (arrived at 6:10 p.m.); Michael Leisen; Sean Morgan; Aayan Shrestha, youth; and Clara Christenson, youth. MEMBERS ABSENT: Dan Eidsmo. STAFF PRESENT: Jerry Ruegemer, Park and Recreation Director; and Priya Wall, Recreation Manager. PUBLIC PRESENT: None. APPROVAL OF AGENDA: Commissioner Pharis moved, Commissioner Swanson seconded to approve the agenda as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. PUBLIC ANNOUNCEMENTS: Jerry Ruegemer, Park and Recreation Director, informed everyone that the Chanhassen Bluffs Community Center referendum passed. He summarized the number of votes for the yes and the number of votes for the no and discussed the next steps, including the design, architecture, and construction manager. Commissioner Fulkerson arrived at 6:10 p.m. Chair Peck asked about the sale of the recreation center and where the funds would go. Mr. Ruegemer answered that it would go towards the new community center. He did not know the price the old recreation center would sell for. Mr. Ruegemer said that the City would retain the outdoor components of the current recreation center, including the sports fields. He commented that the school district might be interested in the old recreation center property. He said construction would start in 2026, with a completion date of 2027/28. VISITOR PRESENTATIONS: None. 4 Park and Recreation Commission Minutes – November 26, 2024 2 APPROVAL OF MINUTES: 1. Approve Park & Recreation Minutes dated October 22, 2024 Commissioner Swanson moved, Commissioner Pharis seconded to approve the minutes of the Park and Recreation Commission meeting dated October 22, 2024 as presented. All voted in favor and the motion carried unanimously with a vote of 8 to 0. GENERAL BUSINESS: None. REPORTS: 1. Halloween Party Evaluation Priya Wall, Recreation Manager, summarized the events at the Halloween Party. She said that fifteen local businesses participated in the trick-or-treating. They hosted carnival games, hayrides, and crafts. She stated that the comedy show received constructive feedback. They plan to change the live entertainment for next year. She explained that they had a title sponsor, Southlake Agency, who donated funds for the event costs and hosted a photo booth, which was a nice addition. Southlake Agency plans to participate as a title sponsor next year. She summarized the survey responses about the event. She commented that the participation decreased from 2023. Chair Peck asked about the decreased participation. Ms. Wall responded that the weather was nice, which could have been a potential. It could also have been due to conflict with other activities or previous crowds at the event. Chair Peck asked if they received survey feedback from first-time attendees. Ms. Wall answered that she did not know, but they could add that as a question in the future. Commissioner Leisen asked for more information about the businesses that help. Ms. Wall responded that there are many attendees, so the businesses get personal interactions and can get their names out there. Commissioner Pharis asked about businesses that participated each year. Ms. Wall answered that all the businesses from last year came back. 2. Tree Lighting Ceremony & Holiday Events Preview Priya Wall, Recreation Manager, commented that Santa’s Mailbox and Santa’s Workshop would be set up between where the family rink and the hockey rink would be near City Hall between November 28th and December 23rd. She said that the Gingerbread Decorating House Contest Participation would be displayed at the tree lighting ceremony and could receive small prizes. She summarized the Holiday Boutique that would occur on December 7th. The annual tree 5 Park and Recreation Commission Minutes – November 26, 2024 3 lighting will occur on December 7th at 5 p.m., with live reindeer and a special visit from Santa Claus. She thanked the event sponsors for the tree-lighting ceremony. She thanked the park maintenance department for hanging the many strings of holiday lights. She commented that the Tour of Lights program would run from December 7th to December 31st. There were seven homes registered currently. She stated that there was less participation from homes each year, so they will analyze the event to determine if it is something that should be retired. Commissioner Pharis asked about the best time to show up for the tree lighting ceremony to volunteer. Ms. Wall responded that they needed volunteers from 4:40 p.m. to 5:15 p.m. Since the holiday lights are in a new location, many switches would need to be plugged in a synchronized manner to create the magical tree lighting moment. Ms. Wall wrote down the names of the commissioners who volunteered to help with the event. Jerry Ruegemer, Park and Recreation Director, stated that there was confusion about the event happening, so he encouraged commissioners to spread the word about the event. COMMISSION MEMBER COMMITTEE REPORTS: None. COMMISSION MEMBER PRESENTATIONS: Commissioner Fulkerson stated that the Environmental Commission was hosting a trivia night in February. She thought it would be fun to create a Park and Recreation Commission team for the event. ADMINISTRATIVE PRESENTATIONS: None. ADJOURNMENT: Commissioner Fulkerson moved, Commissioner Morgan seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 8 to 0. The Park and Recreation Commission meeting was adjourned at 6:37 p.m. Submitted by Jerry Ruegemer Park and Recreation Director 6 Park & Recreation Commission Item December 10, 2024 Item 2024 Year in Review Presentation Item No:G.1 Agenda Section GENERAL BUSINESS Prepared By Priya Wall, Recreation Manager SUGGESTED ACTION SUMMARY Staff will present the 2024 Parks & Recreation Year in Review Slideshow. BACKGROUND DISCUSSION RECOMMENDATION ATTACHMENTS 7 Park & Recreation Commission Item December 10, 2024 Item Recreation Center Quarterly Update Item No:H.1 Agenda Section REPORTS Prepared By Jodi Sarles, Recreation Center Manager SUGGESTED ACTION SUMMARY December 4, 2024 REC CENTER EVENTS The Artisan Fair was held on November 2 in the gymnasium. There were forty-two vendors and over 600 people attended the fair. Donations for the PROP Food Shelf were collected, $83.00 cash and 362 lbs. non-perishable food donations at the event. Holiday Boutique is December 7. Forty-one tables registered to take part in this event. Food and cash donations will be collected for Bountiful Basket Food Shelf. PROGRAM INFORMATION Dance for Fun Winter session began December 2. Twenty classes were in session with 138 participants. The Rec Center will host a Winter Showcase on January 25 to give families a sneak peek of what the dancers have been working on. Go Gymnastics This is a mobile gymnastics program offered for children 18 months-7 years old. This popular program receives strong evaluations and is a favorite for kids. In 2024, 207 children participated in these 8 sessions. Recreation Center Sports Shannon Brault has accepted the position of Rec Center Sports Coordinator. Shannon serves as an Assistant Cross Country Ski Coach and has previous experience with Richfield Parks & Recreation. Shannon has been a great addition to the team. Small Fry Sports (ages 3-4) – Three hundred forty- five children have participated in sessions of sports this year. Lil’ Star Sports (ages 5-6) –Two hundred twelve children have participated in sessions of sports this year. Upcoming sessions include Floor hockey, soccer, and basketball for both programs. Adult Fitness The Recreation Center offers a variety of fitness classes on a registration basis as well as a flexible drop-in option. Classes include Fit for Life, Tai Chi, Zumba, Line Dancing, Fusion, Gentle Flow Yoga, Vinyasa Yoga, and Mat Pilates. Pickleball This sport continues to grow in popularity. Our pickleball lessons have introduced the game to 172 new players this year and 63 players registered to advance their skills. With the chilly weather, many people are seeking indoor play options. We offer open pickleball, and beginner pickleball, and have Tuesday and Thursday morning private court reservation times. REC CENTER PUNCH CARD SALE The annual December Punch Card Sale is underway. Buy a 40-punch card and receive a 10-punch card free, this is a $35 value. UPCOMING EVENTS Royal Ball - Friday, January 31, 5:30-7:30 pm at the Lions Park Pavilion in Victoria. Anna and Elsa have cordially requested your attendance at a Royal Ball where you will have an enchanted evening of fun including crafts, a photo booth, food, music, and storytelling. Dance for Winter Showcase - Saturday, January 25 in the Recreation Center Gymnasium. Fit for Life Free Trial Class – Thursday, January 9, 10:30-11:30 a.m. Super Hero Party – Friday, March 7, 5:30-7 pm at Victoria Recreation Center. Come dressed as your favorite superhero. There will be bounce houses, an inflatable obstacle course, and a dance party! BACKGROUND DISCUSSION 9 RECOMMENDATION ATTACHMENTS 2024 Survey 10 Chanhassen Recreation Center Rental Evaluation 11 12 Do you have any comments about the Chanhassen Recreation Center staƯ? Your staƯ is always very accommodating and easy to work with! They are all so nice and helpful Super helpful and made everything easier on a stressful day. Thank you!!! They have set up the rooms like we have asked which has been wonderful. Makes our event go very smoothly and eveyone is extremely happy. Julie and Jodie are always amazing!! Our event has happened yet. So not able to comment on those questions The young man working the counter when we arrived was very helpful and inviting! The man who was there when we left was not and made us feel unwelcome. only that in the last reservation they accidentally put us in the smaller conference room, but were able to correct at the time of our event. We very much appreciate this space and the opportunity to use it. Very kind, considerate and respectful The staƯ was very friendly and helpful. They let a room full of 9 year old boys be crazy boys! Very helpful and super friendly AƯordable. 13 Do you have any other comments, concerns or compliments you would like to share with us? Please insert below or contact the Recreation Center Manager at 952-227-1401. Really like working with Chanhassen Rec Center!! Hopefully the new recreation center will still be aƯordable for residents Everyone was super helpful and it was nice to have an aƯordable space nearby to host my son's birthday party. Thank you! Excellent facility Suggest any papers from a prior event be removed - there were some flyers from a prior event I cleared away. 14 Park & Recreation Commission Item December 10, 2024 Item Senior Center Quarterly Update Item No:H.3 Agenda Section REPORTS Prepared By Mary Blazanin, Senior Center Coordinator SUGGESTED ACTION SUMMARY The Senior Center worked around a busy election season to offer many programs and social opportunities. In summary, the Center: 1. Created 15 programs, trips, and classes to engage 735 patrons. 2. Served 141 clients in eight different Health and Wellness programs. 3. Hosted nine weekly games and gathered groups averaging 161 individuals, with a cumulative participation rate for October-December of 483 patrons. We continue to work with local, state, and county organizations to provide relevant programming and utilize their available resources. The Senior Center secured several sponsorships and memorial donations this quarter, partnering with many local businesses to make our programs more affordable. Scholarships created from memorial donations allow us to help a few patrons on fixed incomes participate in activities they can’t otherwise afford. Commissioners from the Chanhassen Commission on Aging have volunteered their time to help serve at events and programs. They continue to meet as an advisory council to our city leaders in creating a thriving community for life. We have eight Commissioners engaged in active older adult initiatives, including Bridging Students and Seniors, Outreach and Communications, Dementia Awareness, Affordable Housing, and Carver County age well initiatives. The Commission is also engaged in brainstorming discussions with the Senior Center and our city's communications team on a possible name change for the new Senior Center when it opens in 2025. Programs from the 4th Quarter of 2024 include, Day Trips, in partnership with Chaska Lodge, Total Participation: 143 • Barn Quilts of Carver County • White Christmas, Chanhassen Dinner Theater 15 • I Am Betty, MN History Theater Special Events. Total participants to date, 406 (includes estimated 155 for upcoming Holiday Celebration and Holiday Sing-Along) • Octoberfest Luncheon and Jolly Huntsman Polka Band • Speaker, David Jones: The History of the American Flag • Veterans and Friends Pancake Breakfast sponsored by Chanhassen American Legion and American Legion Auxiliary • Parfaits and Sonatas with DasTrio classical performers, sponsored by Riley Crossing • Annual Holiday Celebration, sponsored by Nicolet Bank and Landmark Tours • Holiday Cookies and Sing Along with Chan-o-laires, sponsored by Elysian Homes Classes and Educational Sessions. Total Participation, 186 • Sept & Nov, 55+ Alive Defensive Driving Classes • Medicare 101 with Jennifer Balk, LLC • Coffee with the Cops, Jake Hodge from Carver County Sherriff's Dept • Age Well at Home – Safety Tips, presented by Senior Helpers • Landmark Tours Travel Show • Staying Young at Heart, with speaker & author Debbie Johnson Health and Wellness Resources. Client’s served, 141 • Monthly Footcare Clinics • Leaf Raking assistance for seniors, Chanhassen Rotary, October 26 • Tech Help for Seniors, Senior Community Services. • Cub Pharmacy Flu and Covid Vaccination Clinic, September • Free Medicare Insurance Counseling by Metro Area Agency on Aging – Trellis • November Alzheimer’s Awareness Resource Table, sponsored by the Chanhassen Commission on Aging and hosted by The Chanhassen Library • Vision Loss Support Group and Caregiver Support Group • Age Well Monthly Discussion Group with University of Minnesota medical students Ongoing Weekly Groups and Gatherings, average weekly participation, 161 Party Bridge, Mah Jongg, Woodcarving, Bingo, Dominoes, Chan-o-laires, Cribbage, 500 Cards, Chair Yoga We are looking forward to planning another year of great programs for 2025! BACKGROUND DISCUSSION RECOMMENDATION ATTACHMENTS 55 Holiday Celebration flyer 2024 16 Dec. 13 11:30-1:30 p.m. $15 A delicious buffet of seasonal ham, meatballs, and sides, followed by Holiday Songs & Other Favorites with musicians Chuck & Jason Thiel. Register at chanhassenMN.gov or call 952-227-1400 55+ HOLIDAY CELEBRATION Festive, Fancy & Fun Sponsored by Nicolet Bank & Landmark Tours at the Chanhassen Recreation Center 17 Park & Recreation Commission Item December 10, 2024 Item Tree Lighting Ceremony Review Item No:H.4 Agenda Section REPORTS Prepared By Priya Wall, Recreation Manager SUGGESTED ACTION SUMMARY Staff will provide a review and evaluation of the 2024 Tree Lighting Ceremony. The Tree Lighting Ceremony will take place on Saturday, December 7 from 5-6 p.m. at City Center Park, on the athletic field north of City Hall. Mayor Elise Ryan and Councilmembers will flip the ceremonial switch, illuminating City Center Park. December 7 shows a high temperature of 39 degrees, and staff expect a turnout of approximately 500 people. The Tree Lighting Ceremony is a popular holiday celebration that many people enjoy each year. BACKGROUND DISCUSSION Refreshments Local community groups BuyChanhassen and Jingle Mingle will coordinate food and beverage donations from the local business community. Thank you to Cub Foods and Lunds & Byerlys Chanhassen for donating cookies, coffee, and hot cocoa for the event! S'mores The SouthWest Metro Chamber of Commerce will coordinate and provide s'mores for attendees to roast over small bonfires. This is always a very popular aspect of the tree lighting ceremony. Bonfires The Park Maintenance staff set up warm bonfires for all to enjoy. The fires are an excellent component 18 of the event and provide an option for attendees to warm up. Santa Claus The Mustard Seed Landscaping and Garden Center will arrange for a special visit by Santa Claus. Santa will appear out of his workshop, which was built by the Park Maintenance department. He will visit with the crowd, pass out candy canes, and pose for photos. Live Reindeer Two live reindeer from Kendallville Farms in Excelsior will make their appearance at the Tree Lighting. There will be a photo station for attendees to visit the reindeer and get family photos. Each year, many families enjoy the live reindeer at the event. Carolers Thank you to Living Christ Lutheran Church in Chanhassen for providing a group of 20 carolers for the tree lighting. Bountiful Basket Food Shelf Donation Trolley SouthWest Transit will bring its festive trolley to the event, which will serve as a station for Bountiful Basket Food Shelf donations. Thank you to SouthWest Transit for coordinating these donations. Tour of Lights Eleven homes registered for this year's Tour of Lights. The interactive map will be live on the City website beginning December 7, allowing residents to tour the light displays on their schedule throughout the holiday season. RECOMMENDATION ATTACHMENTS Expense Report 19 REVENUE Total $0.00 EXPENDITURES 101-1615-4130 (Budget: $100.00) Candy Canes & Tablecloths $52.56 Total $52.56 101-1615-4345 (Budget: $1,200.00) Live Reindeer $1,800.00 Total $1,800.00 101-1600-4300 (Budget: $350.00) Stage platform $0.00 Total $0.00 101-1600-4340 (Budget: $400.00) Sponsored Meta ads $20.00 Total $20.00 TOTAL REVENUE: $0.00 (Target: $0.00) TOTAL EXPENSES: $1,872.56 (Budget: $2,050) BALANCE: -$1,872.56 (Target balance: -$2,050) 2024 Treelighting Ceremony Expense Report 20