2025 Police Contract - Chanhassen - ExecutedCONTRACT FOR POLICE SERVICES
Chanhassen
THIS AGREEMENT, made and entered into this 9th day of December, 2024 by and between the
County of Carver, through its Sheriff's Office (hereinafter, "County"), and the City of
Chanhassen (hereinafter, the "City"), and, collectively known as the "parties".
WHEREAS, the City desires to enter into a contract with the County whereby the County will
provide police services within the boundaries of the City; and
WHEREAS, the County agrees to render such services upon the terms and conditions
hereinafter set forth; and
WHEREAS, Minnesota Statutes, section 471.59 authorizes governmental units in the State of
Minnesota to enter into agreements with any other governmental unit to perform on behalf of that
unit any service or function which that unit would be authorized to provide for itself; and
WHEREAS, Minnesota Statutes, section 436.05 allows the sheriff of any county to contract for the
furnishing of police service to a municipality; and
WHEREAS, this Agreement is authorized by Minnesota Statutes, section 471.59, and 436.05;
NOW, THEREFORE, it is agreed between the parties as follows:
ARTICLE I
PURPOSE: The purpose of this Agreement is to secure police services for the City in the manner
as hereinafter set forth.
ARTICLE II
1. POLICE SERVICES. The County agrees to provide police service within the corporate limits of
the City to the extent and in the manner set forth below:
1.1 Police services to be provided under this contract shall encompass those police duties
and functions within the City's corporate limits of which the Sheriff and duly assigned
deputies shall exercise all the police powers and duties of city police officers as
provided by Minnesota Statutes, section 436.05.
1.2 The County shall solicit City input related to assignment of personnel before making
assignments. The County shall give thoughtful consideration to the City's input and
shall retain the full and unrestricted right to assign personnel as necessary.
Page 1 of 8
1.3 The County shall pay for all training costs associated with assigned personnel to
maintain POST licensure and any other agency authorized training.
1.4 At a minimum, the County shall provide the City with monthly, quarterly, and annual
reports including but not limited to calls for service by offense type, hour of the day, and
day of the week. Such reports shall include an arrest summary, traffic citation summary,
and verbal warning summary. Additionally, the County shall provide quarterly and
annual reports showing the contract costs and actual staffing hours worked for all
contract positions.
1.5 The rendition of services, the standard of performance, the discipline of deputies, and
other matters of incident to the performance of such services and control of personnel
so employed shall be and remain in and under control of the County.
1.6 The rendition of services shall include the enforcement of Minnesota State Statutes and
the municipal ordinances of the City.
1.7 At the City's request, the County (i.e., Sheriffs contract manager or designee) shall meet
with the City to discuss any questions, concerns, or requested modifications to the type
of services provided, or manner in which such services are provided. In the event a
dispute arises between the parties concerning services provided pursuant to this
agreement, the County shall in good faith discuss a plan with the City; however, the
County retains the sole discretion in determining modification of the delivery of services
to address the dispute (e.g., reassignment of personnel, types of patrol, level of service
available).
1.8 The police services will be provided to the City for the selected number of contracted
hours and/or full time equivalent (FTE) personnel. Such services shall not include
situations in which, in the opinion of the County, a police emergency occurs which
requires a different use of the personnel, patrol vehicle, equipment, or the performance
of special details relating to police services. It shall also not include the enforcement of
matters which are primarily administrative or regulatory in nature (e.g., zoning, building
code violations).
ARTICLE III
SPECIAL EVENT OR ADDITIONAL SERVICES. If the City desires additional police services over
and above the hours and/or FTE's contracted for in this Agreement, the City shall contact the
Sheriff's Office contract manager or designee noted in this Agreement. The County will invoice
the City for these additional services at the rate for additional hours identified under Article VII
and the City shall make payment pursuant to Minnesota Statute, Section 471.425, subd. 2(a).
Page 2 of 8
ARTICLE IV
COOPERATION AMONG PARTIES. It is hereby agreed that the parties and all of their officials,
personnel, agents and employees shall render full cooperation and assistance to each other to
facilitate the provision of the services selected herein.
ARTICLE V
PROVISION OF EQUIPMENT.
a). The County shall provide all necessary labor, supervision, vehicle, equipment, and
supplies to maintain and provide the police services selected herein. All County property
and equipment used in rendering services under this Agreement is, and shall remain,
County property.
b). The City shall provide outdoor storage within the corporate limits of the City for
patrol cars used for providing services pursuant to this Agreement. Indoor parking is at
the discretion of the city and if chosen, no cost for maintenance of city facilities will be
incurred by the county.
2. OFFICE SPACE. Police services shall be conducted out of office space selected and provided
by the City that is sufficient to provide for the office needs of the assigned personnel.
3. FINANCIAL LIABILITY. The City shall not be responsible or liable for the payment of any
salaries, wages, or other compensation to personnel employed by the County to perform
services under this Agreement. It is agreed that all personnel shall be employees of the
County and the County shall be responsible for providing worker's compensation insurance
and all other benefits to which such personnel shall become entitled by reason of their
employment with the County.
4. MUTUAL INDEMNIFICATION. Each party shall be liable for its own acts to the extent
provided by law and hereby agrees to indemnify, hold harmless and defend the other, its
personnel and employees against any and all liability loss, costs, damages, expenses, claims
or actions, including attorney's fees which its personnel and employees may hereafter
sustain, incur or be required to pay, arising out of or by reason for any act or omission of the
party, its agents, servants or employees, in the execution, performance, or failure to
adequately perform its obligations pursuant to this contract. Liability of the City and County
shall be governed by the provisions of the Municipal Tort Claims Act, Minnesota Statutes,
Chapter 466, and other applicable laws.
It is further understood that Minnesota Statutes, section 471.59, Subd. 1a applies to this
Agreement. To the full extent permitted by law, actions by the parties pursuant to this
Agreement are intended to be and shall be construed as a "cooperative activity" and it is the
intent of the parties that they shall be deemed a "single governmental unit" for the purposes
Page 3 of 8
of liability, all as set forth in Minnesota Statutes section 471.59, Subd. 1a(a); provided further
that for purposes of that statute, each party to this Agreement expressly declines
responsibility for the acts or omissions of the other party.
Each party agrees to promptly notify the other party if it knows or becomes aware of any
facts or allegations reasonably giving rise to actual or potential liability, claims, causes of
action, judgments, damages, losses, costs or expenses, including attorney's fees, involving or
reasonably likely to involve the other party, and arising out of acts or omissions related to
this Agreement.
(a) This Agreement to indemnify and hold harmless does not constitute a waiver by either
party of immunities from, or limitations on liability provided under Minnesota Statutes
Section 466.04.
For purposes of determining total liability damages, the parties are considered a single
governmental unit and the total liability shall not exceed the limits on governmental liability
for a single governmental unit as specified in State Statutes, section 3.736 or section 466.04,
Subdivision 1.
5. INSURANCE. The County agrees that all insurance required to adequately insure vehicles,
personnel and equipment used by the County in the provision of the selected services will be
provided by the County.
ARTICLE VI
1. TERM. The term of this contract shall be January 1, 2025, to December 31, 2025. The term
of this Agreement may be extended for up to an additional sixty (60) days under the same
terms and conditions, provided the parties are attempting in good faith to negotiate a new
Agreement. Unless otherwise terminated in accordance with Article VI, section 3 of this
agreement, this Agreement shall automatically terminate upon the parties' entering into a
new written Agreement, or on the sixtieth (601^) day, whichever occurs first.
2. NOTICE.
2.1 If either party does not desire to enter into a contract for police service for 2026, such
party shall notify the other party in writing by July 1, 2025.
2.2 The City, if electing to terminate or discontinue contracted services, or decrease
contracted police services, shall pay all unpaid personnel costs (e.g., OT and annual
carryover), as determined by the County.
Page 4 of 8
2.3 On or before June 1, 2025, the County shall notify the City of the proposed budget for
the police contract for the following calendar year. The proposed budget will be
evaluated through the normal City budget process.
2.4 Notice under the above provisions shall be sent to:
Commander Mike Wollin
Carver County Sheriff's Office
606 East 4th Street
Chaska, MN 55318
952-361-1857
mwollin@co.carver.mn.us
ARTICLE VII
MENU OF POLICE SERVICES
1. POLICE STAFFING OPTIONS
City of Chanhassen
Laurie Hokkanen, City Manager
7700 Market Blvd. PO Box 147
Chanhassen, MN 55317
Phone: 952-227-1119
Hokkanen@ci.chanhassen.mn.us
1.1 FULL TIME EQUIVALENT (FTE) PERSONNEL OPTION
1.1.1 FTE personnel are Full Time Employees dedicated to the contract community.
The FTE deputies compensated time includes regular assignment duties, training,
holidays, vacation, sick leave and other benefited time. The FTE deputy position
is not automatically backfilled when the deputy is away from assignment for the
above types of compensated time. The FTE deputy costs include: salary, benefits,
supervision, administration, training, clerical support, insurance, and county
overhead. The FTE costs do not include additional hours which are necessary for
court or filling a shift for a compensated day off.
The first eighty (84) hours for a 2184 FTE or if a 2080 FTE, the first eighty (80)
hours the deputy is gone from the community while on military leave will not be
backfilled. The Sheriff's Office will backfill the position or credit back the time for
military leave after the first 84 hours or 80 hours of leave, whichever is
commensurate with the designated FTE work schedule.
The first eighty (84) hours for a 2184 FTE or if a 2080 FTE, the first eighty (80)
hours a deputy is gone from the community on FMLA leave, will not be
backfilled; it will be treated like sick leave. The Sheriff's Office will backfill the
position or credit back the time for FMLA after the first 84 hours or 80 hours of
FMLA is completed, whichever is commensurate with the designated FTE work
schedule.
Page 5 of 8
If the City requests coverage for compensated days off noted above, it is
recommended the City set aside a contingency for additional hours. Additional
hours for deputies will be billed at $90.63.
The SouthWest Metro Drug Task Force will invoice $2,100 separately.
Hours worked on a designated holiday will be billed at double the FTE's
hourly pay rate per the collective bargaining agreement(s).
1.2 PERSONNEL COST
The County agrees to provide police services within the corporate City limits. Costs are
set forth as follows:
Deputy
8 FTE (2184 hours)
$1,213,960
Sergeant
4 FTE (2184 hours)
$663,888
Investigator
1 FTE (2080 hours)
$144,995
SRO
1 FTE (2080 hours)
$144,995
Lieutenant
1 FTE (2080 hours)
$168,978
CSO
26 hours
$1,117
1.3 VEHICLE COST
Patrol Vehicle 6
$153,924
SRO Vehicle 1
$6455
Investigator vehicle 1
$4145
Lieutenant 1
$1,200
1.4 TOTAL POLICE SERVICES
$2,503,657
2. PAYMENT. The County shall invoice the City for one half of the total contracted amount of
the current year police staffing option cost hereunder, or $1,251,828.50 to be paid on or
before June 30 of the current contract year. The County shall invoice the remaining half, or
$1,251,828.50 to be paid on or before November 30 of the current contract year. The City
shall promptly pay such invoiced amounts in accordance with applicable law. By April 1,
2024, the County shall provide the City a reconciliation of the previous year's actual costs
for calendar year 2022. Payment by the County, depending on actual costs, shall be paid
within 30 days. The Sheriff shall inform the City of the actual CSO hours worked for the year
and then reimburse the City for unused CSO hours, bill for additional hours or deduct from
applied year end credit for unfilled deputy FTE hours.
Page 6 of 8
3. MINNESOTA STATE POLICE AID. The County, upon receiving Minnesota State Police Aid,
shall reimburse the City pursuant to Minnesota Statute, section 69.011 for all eligible
contract staff.
4. POST REIMBURSEMENT. The County, upon receiving continuing education reimbursement,
shall reimburse the city pursuant to the MN Administrative Rules, Peace Officer Standards
and Training Board, Chapter 6700, part 6700.1800.
ARTICLE VIII
1. DATA. All data collected, created, received, maintained or disseminated in any form for any
purposes by the activities of this Agreement is governed by the Minnesota Data Practices Act,
Minnesota Statutes Chapter 13, or the appropriate Rules of Court and shall only be shared
pursuant to laws governing that particular data.
2. AUDIT. Pursuant to Minnesota Statutes, section 16C.05, Subdivision 5, the parties agree that
the State Auditor or any duly authorized representative at that time during normal business
hours and as often as they may reasonably deem necessary, shall have access to and the right
to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc. which
are pertinent to the accounting practices and procedures related to this Agreement. All such
records shall be maintained for a period of six (6) years from the date of termination of this
Agreement.
3. NONWAIVER, SEVERABILITY AND APPLICABLE LAWS. Nothing in this Agreement shall constitute
a waiver by the parties of any statute of limitation or exceptions on liability. If any part of this
Agreement is deemed invalid such shall not affect the remainder.
The laws of the State of Minnesota apply to this Agreement.
4. MERGER AND MODIFICATION. It is understood and agreed that the entire Agreement
between the parties is contained herein and that this Agreement supersedes all oral
agreements and negotiations between the parties relating to the subject matter hereof. All
items referred to in this Agreement are incorporated or attached and are deemed to be
part of this Agreement. Any alterations, variations, modifications, or waivers of provisions
of this Agreement shall only be valid when they have been reduced to writing as an
amendment to this Agreement and signed by the parties hereto.
Page 7 of 8
IN WITNESS THEREOF, the City has caused this Agreement to be executed by its Mayor and by
the authority of its governing body on this q day of 66< .
SIGNED: DATE: II jq
Mayor IV
SIGNED: T1 ° 40 U
City Manager
DATE: lawyl -e/ 9, ;�0 � 4
IN WITNESS THEREOF, the County of Carver has caused this Agreement to be executed by its
Chair and attested by its Administrator pursuant to the authority of the Board of County
Commissioners on this day of ,
COUNTY OF CARVER:
SIGNED: zf DATE: �r z�
CHAIR, BOARD OF C MISSIONERS
SIGNED: DATE:
S H E R If
Attest
SIGNED: DATE: Z'
COUNTY A6M INIS TOR
Page 9 of 8