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1984 08 04MINUTES CHANHASSEN HOUSING AND REDEVELOPMENT AUTHORITY REGULAR MEETING AUGUST 2, 1984 Call to Order Chairman Whitehill called the meeting to order at 7:30 p.m. Present were Commissioners Bohn, Horn, Swenson, and Whitehill. Robbins was absent. Executive Director Martin was also present. Oath of Office - James Bohn Commissioner James Bohn took the Oath of Office of HRA Commissioner. Election of Officers Swenson moved, seconded by Whitehill, to elect the following Commissioners to serve as HRA officers during the 1984-1985 HRA year: Chairman: Commissioner Whitehill Vice-Chairman: Commissioner Horn Secretary: Commissioner Bohn Ail voted in favor and the motion carried. Approval of Minutes Horn moved, seconded by Bohn, to approve the minutes of'the April 19 and May 17, 1984 meeting as presented. All voted in favor and the motion carried. Approval of Old Instant Web Building Leases Bohn moved, seconded by Horn, to approve the following leases for the rental of storage space in the Old Instant Web Building: Minnetonka, Inc.; Gopher Equipment, Inc.; and Dermatone Laboratories, Inc. All voted in favor and the motion carried. Community Recreation Facilities Committee Status Report Don Ashworth, City Manager, presented a brief status report con- cerning the work of the Community Recreation Facilities Committee. He advised the Board of the Committee's continued interest in renovating a part of the Old Instant Web for public recreational use in combination with a privately owned and operated Bowling Center. Ashworth explained that several meetings had been held during the past three months with a prospective Bowling Center operator who has shown a great deal of interest in such a project. He distributed a report prepared by BRW, Inc. which outlines cost estimates and potential design layouts for renovation of the rear portion of the building, as compared to the cost of building a new, freestanding Bowling Center. Chanhassen HRA Minutes August 2, 1984 Page 2 The Board encouraged staff to attempt to negotiate an agreement with the Bowling Center developers as soon as possible and also encouraged the Community Recreation Facilities Committee to move ahead with their plans to determine project feasibility. Downtown Redevelopment Pro~ect: Developer .Solicitation Alternatives The Board discussed several alternative approaches for soliciting Downtown Redevelopment proposals from developers during the next few months. The Board agreed that a formal "request for propo- sal" (RFP) be prepared that outlines the various elements of the adopted Downtown Redevelopment Program and establishes a time- table for the review of proposals. The RFP should include the entire Downtown Core Area, with special emphasis on the old Instant Web Building and site. The Board also agreed that the RFP should include a statement regarding the City's willingness to clear and prepare Downtown Redevelopment sites (including the Instant Web site) for new retail and office construction. Martin was directed to prepare a preliminary draft of an RFP for review by the Board during the September meeting. Approval of Minutes Horn moved, seconded by Whitehill, to approve the bills for June and July, 1984, as presented. Ail voted in favor and the motion carried. Old Business Martin reported that the previously authorized traffic study for the Proposed West 79th Street/Downtown Railroad Crossing was currently underway and would be completed by mid September. The consultant's report should be available for presentation during the September meeting. Adjournment Bohn moved, seconded by Swenson to adjourn the meeting at 9:25 p.m. Ail voted in favor and the motion carried.