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2. 2007 Lake Ann Park Concession/Boat Rental Evaluation CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us ~ MEMORANDUM TO: Todd Hoffman, Director of Park and Recreation Jerry Ruegemer, Recreation Superintendent COf-1 L September 18,2007 FROM: DATE: SUBJ: 2007 Lake Ann Park Concession/Boat Rental Evaluation It seems like the summer is over before it got started! The warmer weather helped our bottom line overall from last years even with increased costs in supplies and products. I am looking to find new ways to run the operation more efficiently in the future. The Lake Ann Concession/Boat Rental Operation is reviewed on an annual basis to see how we can improve our customer service and increase revenues. Prices for equipment rental and" food are reviewed so that we may determine what the market is willing to pay, while maintaining a wonderful community asset. I believe that we should consider increasing fees on some things for next year. General Comments: . Continue to use a smaller number of vendors to simplify the operation. . Slush puppy machine, which was very popular and had a higher profit margin, should continue. . Look to increase a marketing campaign to increase sales and activity. . The "meal deal" (hotdog, chips, and soda for $3.50) was very popular again this year. . Kept menu items simple -quick point of sale. . The concession staff again was outstanding and contributed significantly to the Lake Ann operation. . Purchase new lifejackets, as needed. . Continue to operate with less staff whenever possible. . Close concession and boat rental operation at 6:00 p.m. after August 1. . Go through all the boats this winter to ensure they are in good working order. glparklconcess/2007/Concess&BoatEval The City of Chanhassen . A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play. Total Boat Rentals 2006 2007 Paddleboats 266 232 Canoes 105 100 Row Boats 29 19 Row Boats wffrolling Motor 47 34 Totals 447 385 Listed below is the breakdown of expenditures, supplies, and revenues for the 2006 and 2007 Concession Sales and Boat Rentals: EXPENDITURES Concession Hours and Wages 2006 2007 Concession Hours (not dollars) 1018.50 800.50 Concession Wages $9,169.90 $7,041.63 Total Wages $9,169.90 $7,041.63 Supplies . The Watson Company , $4,022.93 $3970.04 Midwest Coca Cola 1,281.24 2,106.63 Festival Foods 703.61 573.11 Target Total Supplies $6,007.78 $6,649.78 Total Wages $9,169.90 $7,041.63 Total Supplies $6,007.78 $6,649.78 TOTAL EXPENDITURES $15,177.68 $13,691.41 REVENUES Total Revenue $14,114.15 $14,325.77 Total Expenditures $15,177.68 $13,691.41 NET PROFIT -$(1,063.53) $634.36 g:\park\concess\Expenses&Revenues07 Lake Ann Concession Sales Summer 2007 Total Daily Sales Food Sales .. Boat Rental Sales Tax May Sales (101-3638) (101-3635) Divide by 1.065 5/26/2007 $ $ 5/27/2007 $ 42.25 $ 56.34 $ 6.41 5/28/2007 $ 67.14 $ 197.18 $ 17.18 May Totals $ 109.39 $ 253.52 $ 23.59 June Sales 6/2/2007 $ 58.45 $ 51 .64 $ 7.16 6/3/2007 $ $ $ 6/4/2007 $ $ $ 6/5/2007 $ $ $ 6/6/2007 $ 209.39 $ 93.90 $ 19.71 6/7/2007 $ 310.56 $ $ 20.19 6/8/2007 $ 44.37 $ $ 2.88 6/9/2007 $ 82.63 $ 103.29 $ 12.08 6/1 0/2007 $170.66 $ 107.98 $ 18.11 6/11/2007 $ 131.92 $ 65.73 $ 12.35 6/12/2007 $ 212.91 $ 23.47 $ 15.37 6/13/2007 $ 156.57 $ 32.86 $ 12.32 6/14/2007 $ 111 .55 $ 47.93 $ 10.82 6/15/2007 $ 259.15 $ 42.25 $ 19.60 6/16/2007 $ 196.71 $ 17.18 $ 67.61 6/17/2007 $ 286.81 $ 75.12 $ 23.52 6/18/2007 $ 15.72 $ $ 1.03 6/19/2007 $ 30.84 $ $ 2.01 6/20/2007 $ 228.63 $ $ 14.87 6/21/2007 $ 17.84 $ 9.38 $ 1.78 6/22/2007 $ 11 .26 $ $ 0.74 6/23/2007 $ 117.37 $ $ 7.63 6/24/2007 $ 328.40 $ 178.40 $ 32.95 6/25/2007 $ 199.06 $ 65.72 $ 17.22 6/26/2007 $ 203.38 $ 42.25 $ 15.97 6/27/2007 $ 154.22 $ $ 10.03 6/28/2007 $ 55.63 $ $ 3.62 6/29/2007 $ 164.55 $ 70.42 $ 15.28 6/30/2007 $ 136.38 $ 88.26 $ 14.61 June Totals $ 3,894.96 $ 1 ,115.78 $ 379.46 July Sales 7/1/2007 $ 136.38 $ 88.26 $ 14.61 7/2/2007 $ 61.03 $ 32.86 $ 6.11 7/3/2007 $ 25.11 $ 18.77 $ 2.87 7/4/2007 $ 663.30 $ 262.91 $ 60.21 7/5/2007 $ 75.35 $ 4.69 $ 5.21 7/6/2007 $ 174.41 $ 79.81 $ 16.53 7/7/2007 $ 249.76 $ 79.81 $ 21.42 7/8/2007 $ 147.18 $ 65.72 $ 13.85 7/9/2007 $ 102.81 $ 65.72 $ 10.97 7/1 0/2007 $ 66.43 $ $ 4.32 7/11/2007 $ 37.55 $ $ 2.45 7/12/2007 $ 70.58 $ 32.86 $ 6.72 7/13/2007 $ 85.21 $ 93.89 $ 11 .65 7/14/2007 $ 81.69 $ $ 5.31 7/15/2007 $ 137.32 $ 1 64.31 $ 19.62 7/16/2007 $ 103.52 $ 4.69 $ 7.03 7/17/2007 $ 152.82 $ 32.86 $ 12.07 7/18/2007 $ 158.45 $ 4.69 $ 10.61 7/19/2007 $ 209.38 $ 5.63 $ 13.99 7/20/2007 $ 121.13 $ 46.95 $ 10.92 7/21/2007 $ 203.76 $ 187.79 $ 25.45 7/22/2007 $ 75.12 $ 51 .64 $ 8.24 7/23/2007 $ 81 .46 $ 18.78 $ 6.51 7/24/2007 $ 131 .22 $ 51 .64 $ 11 .89 7/25/2007 $ 233.33 $ 65.73 $ 1 9.44 7/26/2007 $ 118.31 $ 32.86 $ 9.83 7/27/2007 $ 81.69 $ 79.81 $ 1 0.50 7/28/2007 $ 170.18 $ 93.89 $ 17.18 7/29/2007 $ 156.80 $ 71 .83 $ 14.87 7/30/2007 $ 153.42 $ 75.11 $ 14.87 7/31/2007 $ 145.30 $ 18.77 $ 10.68 July Totals $ 4,410.00 $ 1 ,832.28 $ 405.93 August Sales 8/1/2007 $ 131.69 $ 18.77 $ 9.79 8/2/2007 $ 129.58 $ 28.17 $ 10.25 8/3/2007 $ 105.87 $ $ 6.88 8/4/2007 Closed - Rain 8/5/2007 Closed - Overcast 8/6/2007 $ 21.13 $ $ 1.37 8/7 /2007 $ 81 .22 $ 9.39 $ 5.89 8/8/2007 $ 130.99 $ 37.56 $ 10.95 8/9/2007 $ 134.98 $ $ 8.77 8/1 0/2007 $ 134.03 $ $ 8.72 8/11/2007 $ 116.86 $ 51 .64 $ 10.95 8/12/2007 $ 209.15 $ $ 13.60 8/13/2007 $ 30.51 $ 9.38 $ 2.61 8/14/2007 $ 38.03 $ $ 2.47 8/15/2007 $ 27.98 $ 23.47 $ 3.35 8/16/2007 $ 93.89 $ $ 6.11 8/17/2007 $ 107.88 $ $ 7.02 8/18/2007 $ 112.64 $ $ 7.32 8/19/2007 $ $ $ August Totals $ 1 ,606.43 $ 178.38 $ 116.05 Food Sales Boat Rental Sales Tax Total Daily Sales 2007 Totals $ 14,325.77 $ 10,020.78 3,379.96 $ 925.03 2006Totals $ 14,114.15 $ 9,652.62 $ $ 3,602.68 $ 858.85 2007 Lake Ann Concession Hours/Wages Amanda Devins 5/19.6/1 $ 8.25 4.5 $ 37.13 6/2-6/15 $ 8.25 32 $ 264.00 6/16.6/29 $ 8.25 33.5 $ 284.75 6/30-7/13 $ 8.25 55 $ 453.75 7/14-7/27 $ 8.25 25.5 $ 210.37 7/28-8/1 0 $ 8.25 40.5 $ 334.13 8/11 -8/19 $ 8.25 18 $ 148.50 Total 209 $ 1,732.63 Emery Durant 5/19.6/1 $ 8.00 5 $ 40.00 6/2.6/15 $ 8.00 21 $ 168.00 6/16..6/29 $ 8.00 27.5 $ 220.00 6/30.7-13 $ 8.00 44.5 $ 356.00 7/14-7/27 $ 8.00 29 $ 232.00 7/28-8/1 0 $ 8.00 33 $ 264.00 Total 160 $ 1 ,280.00 Jenni Kearney 5/19-6/1 $ 1 0.00 18 $ 180.00 6/2-6/15 $ 1 0.00 41 $ 410.00 6/16-6/29 $ 10.00 44.5 $ 445.00 6/30.. 7/13 $ 1 0.00 52.5 $ 525.00 7/4.. 7/27 $ 1 0.00 57 $ 570.00 7/28-8/1 0 $ 1 0.00 37.5 $ 375.00 8/11 -8/19 $ 10.00 38 $ 380.00 Total 288.5 $ 2,885.00 Tofteland, Lucas 5/19-6/1 $ 8.00 6 $ 48.00 6/2-6/15 $ 8.00 6/16-6/29 $ 8.00 20 $ 160.00 6/30-7/13 $ 8.00 55 $ 440.00 7/14-727 $ 8.00 25 $ 200.00 7/28-8/1 0 $ 8.00 6 $ 48.00 8/11-8/19 $ 8.00 $ 31 .00 $ 248.00 Total 143 $ 1 , 144.00 2006 Totals 2007 Totals Total $ 9,169.90 $ 7,041.63 Total Hours 1018.5 800.5 Total Wages $ 9,169.90 $ 7,041.63 2007 Lake Ann Concession Vendor Expenses Expense Code - 1 01-1540-4130 Cub Foods Date Pd Invoice Amt 6/20/2007 $ 1 ,266.07 6/26/2007 $ 493.67 7/11/2007 $ 915.47 7/17/2007 $ 314.66 7/31/2007 $ 276.25 8/2/2007 $ 289.58 8/9/2007 $ 414.34 Total $ 3,970.04 Date Pd Invoice Amt 5/29/2007 $ 363.25 6/21/2007 $ 237.37 6/28/2007 $ 589.15 7/19/2007 $ 759.24 8/15/2007 $ 386.07 Total $ 2,335.08 C red it $ 228.45 Total $ 2,106.63 Date Pd Invoice Amt 6/6/2007 $ 11.97 6/9/2007 $ 20.15 6/11/2007 $ 36.01 6/13/2007 $ 9.79 6/16/2007 $ 20.83 6/17/2007 $ 17.97 6/20/2007 $ 24.37 6/20/2007 $ 10.07 6/24/2007 $ 7.68 6/24/2007 $ 18.59 6/26/2007 $ 62.15 7/2/2007 $ 37.69 7/5/2007 $ 13.41 7 n /2007 $ 10.24 7/9/2007 $ 14.80 7/14/2007 $ 25.13 7/17/2007 $ 13.44 7/24/2007 $ 27.10 7/20/2007 $ 28.87 The Watson Company Midwest Coca Cola 7/22/2007 $ 13.89 7/27/2007 $ 17.52 7/29/2007 $ 30.1 0 8/1/2007 $ 20.16 8/2/2007 $ 29.41 8/4/2007 $ 13.86 8/9/2007 $ 26.80 8/17/2007 $ 11.11 Total $ 573.11 Total Food Vendor Expense 2007 Totals $ 6,649.78 2006 Totals $ 6,241.78