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PRC 2007 08 28CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING AUGUST 28, 2007 Chairman Stolar called the regular meeting to order at 8:10 p.m. after concluding a work session to discuss the capital improvement program that began at 6:00 p.m.. MEMBERS PRESENT: Glenn Stolar, Steve Scharfenberg, Tom Kelly, Thor Smith, Dan Campion, Paula Atkins and Jeff Daniel STAFF PRESENT: Todd Hoffman, Park and Rec Director; and Jerry Ruegemer, Recreation Superintendent APPROVAL OF AGENDA: Kelly moved, Scharfenberg seconded to approve the agenda as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. PUBLIC ANNOUNCEMENTS: Stolar: Any upcoming events? th Ruegemer: Just the Huffman race coming up September 8. We'll cover that a little bit later in th the agenda but 9:00 on September 8 at City Center Park. Stolar: Great. VISITOR PRESENTATIONS: None. APPROVAL OF MINUTES:Daniel moved, Scharfenberg seconded to approve the verbatim and summary minutes of the Park and Recreation Commission meeting dated July 24, 2007 as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. REVIEW DRAFT COPY - PARK AND RECREATION SECTION OF 2030 COMPREHENSIVE PLAN. Todd Hoffman: Thank you Chair Stolar, members of the commission. First of all would like to apologize for shorting the item by 4 or 5 pages. I'm not sure if everyone received them. If not, send copies down to you. The 2030 comp plan has been worked on since May and so it's an update to our section. I can tell you that since submitting our draft we have been getting nice reviews from both the council and the community development staff so the document that you see before you has been refined. A couple of additions and basically what we would like the commission to do is review it. Not necessarily proof read it but make sure that the overall direction and content of the plan is in keeping with your thinking. It's split up in a variety, it looks much different than the 15 comp plan. It's very well laid out. It includes nice graphics and Park and Recreation Commission - August 28, 2007 th so we just want to make sure that before it goes to the council on September 10 that you have a chance to review it. Stolar: And everyone please check your emails. Todd mailed out the complete draft. I will start with Steve. If you wanted to have any questions or comments. Scharfenberg: I don't. It looks like from what I was able to view, very well put together and I didn't have any, I haven't been able to read the additional stuff that was sent out today so. Stolar: And by the way, much of what was in the additional stuff, about a page and a half or so of it, was the things we had put into the 2030. The different projects so it showed the map of the different items we said we were going to look at. Expanding Lake Ann and some of those things… And then a couple of the other goals and objections. Or objections and policies, excuse me. Paula. Atkins: I would like more time to review it. I didn't look at the email recently either so, sorry. Stolar: Okay. Hoffman: This is your chance. If you make comments, you have to forward them, email them and then we'll get them to community development. Stolar: Tom. Kelly: I don't have any. Could we make a motion to say you know, if we have any comments, pass them to Todd by 4:00 p.m. on Friday. If not, then. Stolar: Does that give sufficient time for you? Kelly: Or I'm just trying to. Hoffman: It is. If there are comments here, it'd be best that we talk about them as a group and so if people do have comments that can solicit some, or pull out some conversation, it would be best to do that. I would like to save the comments outside of the commission meeting just for those who are in that particular situation. Stolar: Jeff, did you have anything? Daniel: I really had none. Stolar: Dan. Campion: None. Stolar: Thor. 2 Park and Recreation Commission - August 28, 2007 Smith: None. I thought it was very well put together and I don't have any other additions. Stolar: Todd, I have 2 or 3 because I too agree. It looks great, and it was very well put together. And I don't know that these are specific changes but themes that I would like to see if we can incorporate. Hoffman: Okay. Stolar: One is, I think in relation to, we talked about the citizens surveys but I would also like to include some of the recognitions the city has had and how the parks contribute to the city's prestige or recognition. Right, which is one of our missions. So the Money Magazine, Best Places to Live and the Family, was it Family Circle? I think the fact that we are a part of what makes this town receive those recognitions is part of our mission. Hoffman: Great. Stolar: And then the second thing is, and you and I have talked about this before Todd, just the overall health issue that we're facing. Of course just recently the new obesity studies came out and you know for those of you who don't know, a good friend of mine is Executive Director of a foundation that focuses on childhood obesity and she develops programs for park and rec departments to help address childhood obesity. In fact she's a speaker at this year's national conference. Park and rec conference. And I think that the fact that we as a commission have always supported the trails and the programs and the physical activities to make for a healthier community, I think is an important thing to note as part of our objectives here. So we talk about the quality of life but it's the health and well being also that we support and you know even tonight in our CIP we said you know, we've got trails. We've got activities we want to support. Hoffman: Page 11 under active living, we'll expand on that. Stolar: Yeah, that's where, okay. Hoffman: It starts to talk about that but we can expand on that to include. Stolar: What I wasn't actually looking at, in the policy on page 14, the objectives so the overarching goal of park and recreation system is to provide facilities and programs to meet the city's needs and promote a sense of community. See if in there we can put some of those things, add some. Daniel: Health and awareness. Stolar: Health and awareness as well as the recognition and prestige quality of life factors. Those were just the two places. Hoffman: Thanks. 3 Park and Recreation Commission - August 28, 2007 Stolar: The final point I had was, is a nit picky one but in the chart I don't see us having Camp Tanadoon as one of the open space areas in that, on page 4. So we list all the other types of things including the private golf courses. I didn't know if we wanted to list Camp Tanadoon there. Hoffman: Okay. We do. We want to be inclusive. Stolar: That was all I had. And I mean again, I think both you and the staff, as well as our partners in. Hoffman: Hoisington. Stolar: Yeah. Just did a great job with this for this thing, and personally I'd like to thank commission members for either attending one of the, well our individual review session as well as the citizen reviews. In the discussion yesterday at the City Council, when we were talking about park needs into the future, it was very comforting to be able to rely upon the input we received at those open houses with the citizens where we've got so much feedback that was supportive of our plan. And you know our being there and talking with the citizens I think helped a lot so thanks. Hoffman: The picture of the wood playground will go away as well. Stolar: Like you say, they're such cute kids. Want to leave them in. Got to find maybe those kids and see if we can get them on the new playground. Hoffman: If you wouldn't mind go ahead and take them through those extra pages. Stolar: Okay. So in the extra pages that were just distributed we continued to talk about the objectives and policies. It follows on the objective of implementing strategies to supplement the city's capacity to expand and maintain the park and rec system. And then planning for parks and recreation proactively. Anticipate any community needs. Much of which we were just discussing today in the 10 year CIP. And then the final section is related to the park and rec initiatives, including the map that showed the work done showing all the different future initiatives and changes we'd like to see. Hoffman: And again I apologize. We think if it was as simple as one person printing it and the other person grabbing it off to go to the packet and then the copier ran out, or the printer ran out of paper so, page 18, 19, these are what you talked about. These are your words from last May going into the document as a commission so I want to make sure that you have an opportunity to at least take a look at those and review them. Daniel: Quick question. Once this program is completed, signed off on, what, how are we going to make this available to the public to read? Do we place it on the web site? Hoffman: It will be on the web site. 4 Park and Recreation Commission - August 28, 2007 Daniel: Okay. Hoffman: And this all goes through a public hearing process. I wasn't totally inclusive, not only are these your ideas, but these are the ideas that came out of the public meetings. So then this goes into a document and this is again read by the community and they'll say you know, this is good. This is not a good thing. This is crazy. And then council will, they may change the document. They may send it back to you to make some changes and modifications. They may send it back to staff. Then they'll continue to refine it until they actually put their stamp of approval on this and so this goes through a complete public hearing process. Once it's finally approved, then it will be covered in the paper. And then it goes into a print copy and then it goes on to the web site and people can access it. And then there's a comp plan out there now. Who looks at it? Not very many people unless you're developing property or you might be moving into an area or you might be interested in the community, moving here or bringing a business here. So then it's out there and accessed you know by individuals as they see fit. But it is the guiding document for what we're going to do. Stolar: And I encourage, if we, you know once this is solidified, that we probably provide it to new park and rec commissioners. This section to park and rec commission members as part of their orientation. I think when I joined we did get a copy of the. Hoffman: Existing plan. Stolar: What was that year. Hoffman: 2010. Stolar: 10, something like that yeah. Also if you noticed in here there was discussion about I believe updating this every 5 years. Hoffman: Correct. Stolar: And then reviewing it. You had something in here about reviewing it every 5 years or something. I can't remember where that was. Hoffman: Probably in the front of the plan. Stolar: Anyway, it was in here somewhere. I thought this, it should be a living document. If it dies, it should be a part of how we, you know when we do CIP's and such, it should be a guide for that. Hoffman: Okay. And then Friday, what time? Kelly: Well I just threw that out. I said Friday at 4:00. Hoffman: Perfect. 5 Park and Recreation Commission - August 28, 2007 Scharfenberg: You have a list of projects? That will not be referenced in here right? Or will it? The list of projects that we just ran. Hoffman: They will be included. The 20, the 10 year CIP will be in this document. It probably won't be in our section. It will be under the CIP section in the comp plan, but it will go in. Stolar: Any additional comments? Todd were you looking for a motion for us to approve this draft or were you just presenting it as information? Is there action you need from us? Hoffman: No action necessary unless you want to make some recommendations to be incorporated as changes. Stolar: My recommendations are strictly that. Recommendations and I'll leave it your's and the consultant's discretion as to how and when you include it. Hoffman: Wonderful. Stolar: Suggestions I should say. Hoffman: Yeah, and they're good suggestions. We'll get them in there. Stolar: Anybody have any formal action? I think just as a sense of the commission based on our comments here, I think this is, we're appreciative of the work done. Thank you. APPROVE RECOMMENDATIONS TO CITY COUNCIL, 2008 PARK AND TRAIL ACQUISITION AND DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM (CIP). Stolar: I know we have an action right in front of us and I know we already have some updates that we need to do based on our working session so. Todd, if you want to introduce the text? Hoffman: Absolutely. Chair Stolar, members of the commission, the 2008 Park and Trail Acquisition and Development CIP. It's listed on the back. There are 7 items I believe which we're going to take one out based on your work session. Highway 101 north trail connection will be deleted from 2008. What will remain is the Lyman Boulevard upgrade trail improvements at half a million. Arboretum Business Park/Chan Nature Preserve Phase I development at 317. That is currently underway. The Preserve trail and bridge at $250,000. That is also currently underway. Lakeside trail, Lyman Boulevard, that's currently rocked. It's not asphalted but should be by the end of the summer and then we pay this money back to the developer. And then our annual picnic tables, park benches. We'll be buying some actually for to outfit the new shelter. And then trees in the fall. We always do a fall tree planting to replace what's been lost over the summer, such as in a couple of storms so we'll be out taking a look at some areas. So that brings the number down from the $1.263 to $1,138,000. Stolar: And then we did talk about the marquee at City Center Park. Hoffman: Adding that in. 6 Park and Recreation Commission - August 28, 2007 Stolar: Adding that in with the understanding that we're also going to work with the city to see if there are additional other sources of funding for a community wide, not just park and rec, community wide marquee. Since Jerry's going to be coding this little program in there. Hoffman: Second part of the item, the commission would need to formulate a recommendation to forward a 10 year CIP based on the conversation we just completed and the document that we saved for years 2009 through 2017. Stolar: And we don't have it right in front of us but the, does anyone have any questions to how we ended up with it? Let me see if we need. Is the commission interested in making sure we…before we recommend it? So do we have a motion on the amended 2008 CIP recommendations? Those amendments being off the staff presentation. The removal of the 101 north trail connection at $125,000 and then the addition of the city information marquee at City Center Park. Scharfenberg: Motion to approve the 2008 Park and Trail Acquisition and Development CIP as amended. Stolar: Motion by Commissioner Scharfenberg. Do we have a second? Campion: Second. Stolar: Seconded by Commissioner Campion. Any comments? Discussion? Changes? Scharfenberg moved, Campion seconded that the Park and Recreation Commission recommend the City Council approve the 2008 Park and Trail Acquisition and Development Capital Improvement Program, amended to delete the Highway 101 North Trail Connection at $125,000 and the addition of a city information marquee at City Center Park. All voted in favor and the motion carried unanimously with a vote of 7 to 0. COMMISSION MEMBER PRESENTATIONS: Stolar: Why don't we, since Jerry's the next two reports anyway, we'll wait for him to come back. I guess I can, if commission members don't mind, I'll jump quick to just the city meeting report from last night and, for those of you who don't know, we were asked to present our park and recreation needs, forecast future needs and much of it, very similar to what we've talked about tonight with the 2030 plan as well as the CIP, and it was a good discussion. I think, as I mentioned previously, the fact that we had the input in the 2030 plan was very helpful in discussing the support for the visions we have. It did come down in the discussion too so basically the crunch that we're dealing with from a community park perspective is athletic fields, and the answer was yes. That's really the big push right now because as they talk about, we have a lot of open space and if you look in the 2030 plan from an acreage perspective, in 2030 we'll be about 42 acres short in community, 40 acres short in community parks based upon the models that we used. We'll be 12 short I believe in neighborhood parks. But those numbers, it was brought up by the City Council, don't include all of these other open space items we share such 7 Park and Recreation Commission - August 28, 2007 as preserves or Minnewashta Park or the Arboretum. Things along those lines. Well, and in the discussion we talk about how those really don't count when you're looking at athletic fields because you can't put an athletic field on the Arboretum. You can't put them in Minnewashta so the need for a community park really is centered a lot around as the population grows, the athletic field needs grow. I think that was a take we all walked away with. But I think that they saw that need and. Hoffman: They're willing to work with us. Stolar: Yeah, willing to work with us and saw that we've done, I felt they felt we did our homework. We worked, you know looked at all alternatives. We talked about how we've used Minnewashta for recreational programs when we could. And that to the extent that we can extend that partnership we will, but outside of that I think it was a pretty well received discussion. And it was nice, as Todd mentioned in our working session is, we got to discuss this portion of our 2030 plan with them as a focused item. Just us. And I thought that that worked well. Hoffman: And the council wants to continue to challenge you as individual commission members to take a look at what you can come up with with your own thoughts and with discussions with your neighbors and friends about, they talked about can we put athletics back into neighborhood parks more. Stolar: Yes, oh I'm sorry, yeah. Hoffman: Can we expand existing facilities? Can we continue to expand existing facilities? What partnerships can we grab onto? Stolar: Right. Are there other lands out there that aren't quote unquote parkland that we could put athletic fields on? Hoffman: Because we admitted openly that the easy acquisition development projects are over. There's not going to be easy projects and so. Stolar: And the flat land is not there anymore. Hoffman: Most of it's gone. There it's worth about you know $10.00 a square foot. And so it's going to be a challenge and so when you complete a study and you put that challenge out there, you know the easiest thing to do is just to say change our numbers. Let's just take that away but that's not what we're about. We want to make sure that we meet those demands. It also, this is also a very true validation of what we know. What we've heard for the past 10 years. We know that people are happy with the neighborhood parks. We know they're happy with their trails. They can get out of their house, but we've heard this you know, there's not enough ballfields. There's not enough ballfields. We were very fortunate with Bandimere. We were extremely fortunate and so you can feel good about that, but here's always think about it in your head. Bandimere was such a good deal, it's way down here. We're going to pay, if we acquire it, we're going to pay way up here for the next one, and both of those are going to balance out and you're 8 Park and Recreation Commission - August 28, 2007 just going to say okay, well. We got one on the cheap. We're going to have to pay for one, and we can all say for years and years, we should have bought two Bandimere's when we bought one, but we didn't and so now we're going to have to pay. Or come up and be creative. Before councils and citizens are willing to pay 5 or 10 million dollars for the next community park, when they paid 2 for their last one, they're going to want to make sure that you've exhausted all the possibilities for fulfilling their athletic field needs. We also mentioned, the other thing that we may lose the Instant Web field, so we're up one field now you know and that may go away. For those of you not familiar with the Instant Web field, it's down there, it's in a private business lot. When they build a building there, that field goes away and we're down one more so. Daniel: Do we have an assessment of existing parks, neighborhood parks that we have right now that could have, for example Curry Farms. I know that there's enough open space there that you could tentatively size a small soccer field in there. For junior or whatever it may be. There used to be at one time there something like that. I mean that's just one example. Plus there's parking so I mean there's. Hoffman: Well, yeah very little parking. Daniel: Very little. Hoffman: You were probably around in the days when we put CAA would play at Rice Marsh. They would play at Carver Beach Park. And what happened is that parking filled the cul-de- sacs. Blocked people's driveways. They would park in one place and walk through yards to get to the field. And so the community was fairly upset with the park commission. Fairly upset with staff and the council about you shouldn't be forcing these community athletics into our neighborhood parks. It's causing problems. It's hampering our quality of life. You know nobody else has to put up with that. We live next to a park and we have to put up with that, and we made again promises to the community that when we acquire Bandimere, when we approved the Rec Center, when we built the Rec Center, we improved City Center, we'll take those out of those neighborhood parks, and we've done that with the only exception being North Lotus and Meadow Green where we still, and a few, for any of you who have been around Meadow Green, I still can't believe they put up with what they do down there. The parking is you know, it's bad. But they've become accustomed to it and so the mayor brought the very same point up. You know we could put youth athletics back into neighborhood parks but it's going to caused some headaches. Oh in Sunset Ridge we're doing that. So we're doing it where we can get away with it. That's the best way to put it… Daniel: There used to be soccer there. Hoffman: Yeah some, what would you call it, enterprising coaches. Ruegemer: Yeah. Hoffman: Find a few open fields. 9 Park and Recreation Commission - August 28, 2007 Ruegemer: We don't advise people, we don't schedule anything but we know that it's occurring in certain neighborhoods. Chan Hills is another park. Hoffman: And that's public use. You're not going to do a lot about that. Stolar: It's just a bunch of people getting together but it's you know coached by these teams, yeah. Hoffman: But if we start to schedule them back on those parks and those neighborhoods start to have a problem, this audience is going to be their first stop. They're going to be saying, hey what's the deal? You know why are you putting those people back in the neighborhood parks. And that's also the reason we stopped building ballfields in neighborhood parks, is because you don't need a ballfield to play pick-up baseball on a Saturday afternoon with your neighbors. And when we put these very nice, fenced, dugout or you know and aggregate fields in, then the athletic association started saying hey, they put that out. A nice field over there in Chanhassen Hills Park. Why don't we, we should be scheduling games over there, so we stopped building those parks, those fields in those neighborhood parks for that reason. But push come to shove, you know you might have to do it again. You never know. Daniel: It just comes down to capacity. You might reach that point where, again based off of the cost threshold of expanding or get another community field, you have to look at alternatives. Hoffman: Yeah, it's what appropriate. And the first place they go to is those fields like Sunset where the parking lot is large and it's not in a neighborhood. And North Lotus where it's fairly large parking lot, not right in the neighborhood. Stolar: Roundhouse has a park there but it doesn't have a field. Hoffman: No field. And they're using that for some pick-up. Ruegemer: Soccer. Hoffman: Soccer. Yeah, the coaches in that side of town are finding it. Stolar: Jerry did bring the other recommendations so as we went through it. It shows for 2009 we have $650,000 recommended with the two trail projects. Bluff Creek and Pioneer Boulevard. Hoffman: And then half a million at Lyman. Stolar: Half a million at Lyman, that's right. And then 2010 was going to be a lighter year with 70 grand. Oh, I noticed the 2008 Carver Beach Park, fishing dock extension. We didn't include in that. We had it in 2008 here. We didn't include it in our CIP recommendation. The $3,000. Hoffman: Okay. 10 Park and Recreation Commission - August 28, 2007 Stolar: Do I have a motion to amend our previous motion? To add that one since it was listed here. Hoffman: Scharfenberg would need to do it. Scharfenberg: What was that? Stolar: Amend to add the Carver Beach Park fishing dock extension to the 2008 CIP. Scharfenberg: So amended. Stolar: Okay. Scharfenberg moved, Campion seconded to amend the motion of approval for the 2008 Park and Trail Acquisition and Development CIP to add the Carver Beach Park fishing dock extension. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Stolar: Somewhat Robert's Rules of Order but not exactly the way it should be. Hoffman: It'll be about $3,000… Stolar: Yeah. Yeah actually that brings to close the Carver Beach discussions with what's been done so far. I think that's great. So then going back to 2009, we have 650 in new projects plus the 500 carry over of Lyman for 1150. 2010 will be an extremely lean year with about 70. Hoffman: 50 and 20. Stolar: 50 and 20 so 70 grand being spent. 2011 we're looking at the Lake Ann ballfield shelter/restrooms at 750. 2012 is, let's see which one. Hoffman: 450. Stolar: Is the MUSA neighborhood parkland acquisition. 2013 we have the safety netting for Bandimere I believe. Hoffman: Yep. And downtown railroad trail. Stolar: Downtown railroad trail 300 for 340. 2014 we have. Hoffman: Picnic shelter improvements. Stolar: Picnic shelter improvements of 100. 2015 we have the access docks as well as. Hoffman: Rice Marsh Lake. 11 Park and Recreation Commission - August 28, 2007 Stolar: Rice Marsh Lake trail extension. And I don't have the dollar number of that one. What was? Hoffman: I think it was 3. Stolar: Oh wait, that's over here. Yeah. …so that was for $10,000 each so about $400,000 roughly. 2016 was the Bandimere shelter for 750. 2017 another lighter year. The skate park, new ramps for 75. So that's what we had. Do we have any discussion on those? Seeing none, I have a new business item related to, or excuse me…related to the CIP. Do we have a motion to approve this as our 10 year CIP recommendation for Todd to present as part of the comprehensive plan? Campion: Move to approve it. Stolar: Moved by Commissioner Campion. Daniel: Seconded. Stolar: Seconded by Commissioner Daniel. Any further discussion? Campion moved, Daniel seconded that the Park and Recreation Commission recommend the City Council approve the 10 year Park and Trail Acquisition and Development CIP. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Stolar: And again thanks everyone for spending the time today to go through that. Hoffman: Great work session. You guys did a wonderful job. RECREATION PROGRAM REPORTS: DAVE HUFFMAN 5K MEMORIAL RUN. Ruegemer: Yeah just give the commission a little update. The Huffman race is coming up thth Saturday, September 8. Again it's our 8 Annual. Kathy, Dave's wife is coming back again with her brother this time so they'll be set up with the, at the AmericInn has some suites and plane tickets and stuff already to go for Kathy. Dave and Kathy's daughter Jessica is going to the University of Minnesota right now so she's in town and their son Jack will stay back in Chicago for the time so, she's, I just talked to her last week. She's really looking forward to coming back again and seeing everybody involved with the race. Also old neighbors so they're extremely pleased with that. I've had conversations with Mike Wegler, our Street Superintendent and Peter Anderley with our Carver County Sheriff's department. I'm going to be meeting with those two gentlemen again tomorrow morning at 11:00 to go through kind of last minute road closures and cone placements. Staffing. That sort of thing tomorrow morning so those guys are great to work with and they're always real receptive to our needs that we'll have a successful event. So we'll go through that again. Kids race is on track again. Palmer's I believe is going to be sponsoring that again this year. They're going to write a nice check for that. We have a new, one of the new 12 Park and Recreation Commission - August 28, 2007 Vikings mascots coming. Ragnar will not be here this year. It'll be somebody else affiliated with the Vikings mascot department so made the arrangements so they'll change at City Hall that morning and then come out for the event that day so the Vikings have been involved again with that. Given us free advertising on their web page and also during the game day publications at the games. All the postcards and that have gone out to all the past participants inviting people to participate again. Shirts should be here probably the next 2 or 3 days. They're actually on the printer I believe today. So those should be all set to go. As it relates to the shirts, we have new kind of a major sponsor. Ridgeview Medical Clinics agreed to pay the, for the most part, almost 100% of the shirt costs of $2,400 so that means we can give more away. Kind of on the tail end of it to the boy scouts. Feed my starving, what was it? Feed my. Hoffman: Starving Children. Ruegemer: Starving Children, and then of course we're also going to donate $1,000 to the student scholarships with the Chamber of Commerce in Dave's memory so, Dave's honor so that's been a really great event with that. That just means we can spread the, spread a little bit more money across the board so it'd be a great day. Great event. Again we have another meeting scheduled with the Huffman board on Thursday afternoon at 3:00 to kind of go, keep going so we have a meeting once or twice a week leading up to the race so. Everything's on line right now and moving towards the race day. Scharfenberg: Jerry, does the board decide what charities the money goes to? Ruegemer: Typically yes. Scharfenberg: Okay. Does that change from year to year? Ruegemer: It does. Scharfenberg: Or does it stay pretty constant? Ruegemer: Yeah, it does. For the most part there's kind of some you know staples. The boy scouts typically receive some money. We've added the, I think this is the third year now for the Chamber of Commerce Student Scholarships. We eliminated the Arboretum this year and added Feed My Starving Children to that event and so you know down the road, you know we can discuss, I'm sure we'll probably do something for the Ridgeview Foundation as well probably at some point down the road so. Kelly: How much money did the raffle ticket sales raise for the Huffman Run? Ruegemer: I want to say $1,100. Total revenue. Smith: Is it the same route as last year? Ruegemer: Yep. 13 Park and Recreation Commission - August 28, 2007 Hoffman: Who can forget it? Most importantly, Dave sat right at this venue. Right here. He was one of. Ruegemer: I think in Tom's chair. Stolar: Okay. Ruegemer: If anybody would like to be involved that day, help out with registration and be a course monitor, involved in any way or just want to show up, please tell me and we'll get you involved as much as you want to be or as little as you want to be so. Stolar: I'll check the fall baseball schedule and then I'll let you know. Okay, thank you. Any questions? FALL PROGRAM UPDATE. Ruegemer: Fall programs, just kind of a general FYI for the commission. John was on staff about a week and he had to put this together so, he's really, he did a nice job on putting a lot of th the programs together. Making a lot of contacts in the short term with the 4 of July and everything going on so, there's a lot of combined efforts with multiple agencies here. This includes also the Rec Center with that. We're going to try some new things for the MEA timeframe. We're going to kind of break away from the traditional school day other ventures with Eden Prairie and Chaska and kind of try to do some things on our own with that so just try different type of classes. Adult types of classes and really kind of try and gear up towards the fall season here so. I think the winter's newsletter is due here in the next couple weeks here so for the winter, so we're kind of thinking ahead even beyond this a little bit as well so. Stolar: Great. Any questions? Atkins: Do you have a fall…softball league? thth Ruegemer: Yep, fall softball is going. We started the week of the 13. 14. Was it Tuesday the th 14. We started a couple weeks ago and we will go now til about the first part of October. Fall basketball will be starting next, about 2 or 3 weeks. Campion: When are the lights going to be in at Lake Ann? Hoffman: Lake Ann? They'll be completed this, late this fall. End of November, ready for the spring. Same schedule as the shelter. Be done late this fall, early spring. Stolar: And we had talked about maybe next spring having a. Hoffman: Dedication. Stolar: Little ceremony. 14 Park and Recreation Commission - August 28, 2007 Kelly: Will CAA take full advantage of the lights next year do you think? Ruegemer: Multiple agencies will. Stolar: That's what we could do. Have a little softball game. Us against City Council. Scharfenberg: Park and Rec against the Planning Commission. Stolar: Actually, one commission should join us and then we get first bids. Hoffman: Park commission against the 14 year olds. Stolar: Any other questions? Kelly: I just a question, any feedback about the Miracles Kids Triathlon at Lake Ann? Ruegemer: I certainly didn't hear any negatives on it. My daughter did participate as well as your's so I was down there. I mean it really was hurry up and let's get swimming and let's get biking but as far as I know, I think everything went fine. Hoffman: An event very lucky to get that one under the belt. I mean it was huge, as I biked down that morning I just thought, well this is what you run into and all that effort, all that planning and if it would have been a thunder storm rather than rain storm, it would have been done and those people would have had to go home and it would have just been so deflating so even with the weather, a great success. Stolar: And we had no parking was an issue again and I did talk to some of the Carver County th sheriff's and the way they let people just park along 78 Street there, it worked out well so. They managed it well. Hoffman: Yeah, and the health issues were just onset of hypothermia and a few road rashes…to think you're suffering from pre-hypothermia in August. No body fat. 3 hours in the rain and cold. We actually had a car that they were heating kids in as they were warming them back up from coming off the race course. Stolar: Did you guys stay for a little bit at the end there with that one kid that raised the number…kid again. $25,000 he raised….one kid. Yeah, just amazing. He just tops himself. Last year he broke 10 which was just amazing and then this year he broke 25. Just amazing. Hoffman: I think he sponsored, somebody said he sponsored his own golf tournament. Stolar: Something like that. Yeah, he thought of ways to raise the money. He just keeps coming up with new ideas to raise money for this charity and it's amazing. 15 Park and Recreation Commission - August 28, 2007 Hoffman: He was awarded the, for the statewide triathlon association, I think he was the fifth person ever to receive their highest award and they awarded that to him at their annual banquet so very neat story. Stolar: Alright, any other items to discuss? Questions on the Administrative packet? ADMININSTRATIVE PACKET. None. Smith moved, Campion seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 16