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Project Tour CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: %2.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us MEMORANDUM TO: Park and Recreation Commission ~ FROM: Todd Hoffman, Park and Recreation Director DA TE: October 15, 2007 SUBJ: Project Tour Please meet at City Hall at 5:30 p.m. to facilitate our departure for the final project tour of the season. Staff will provide dinner for the commission and we will be visiting the following projects: Off-Leash Dog Area - Lake Minnewashta Regional Park Carver County has made significant progress on the off-leash dog area and expects to open the site to the public by year's end. Recreation Center BallField Construction City crews have completed the layout and excavation of the infield area. In the event that we experience reasonably dry weather next week, we will initiate the installation of the aggregate infield material. We have an agreement with Century Fence in place for the installation of the backstop, dugout and sideline fences upon completion of the infield. Lake Ann Park Picnic Shelter and Ball Field Lighting Projects These projects are significantly behind schedule. Both contractors elected not to initiate work for approximately thirty days following the award of contracts in hopes of finishing up other work. Now faced with wet working conditions and fall weather, it has become apparent that neither project will be completed by their scheduled completion dates (October 31 for the lights and November 30 for the shelter). In addition, I received word yesterday that the shelter structure is not likely to be shipped until January. Our consulting project manager has delivered the attached correspondence noting our concern to the contractors. I will inform the commission of their replies. ATTACHMENTS 1. Letter to Mr. Lee Sunram, Sumram Construction, Inc. dated October 12,2007 2. Letter to Ms. Laurie Plzak, Honda Electric dated October 12, 2007 The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play. 1.1----- . I Engineering Surveying "'"f' l) Landscape Architecture October 12, 2007 Mr. Lee Sunram Sum "am Construction, Inc. 20010 75th Avenue North Corcoran, MN 55340 RE: Lake AIm Park Picnic Shelter Project Project City Project Number RA-100V Dear Lee, We are writing this letter to express our concern that the Lake Ann Park Picnic Shelter Project is substantially behind schedule and will not be completed by the dates required in the Contract. We ask that you provide an updated construction schedule for our review. Sincerel y, HANSEN THORP PELLINEN OLSON, INC. D~~~ Duncan Schwensohn, P.E. Project Manager Cc: Todd Hoffman, City of Chanhassen 7510 Market Place Drive Eden Prairie, MN 55344 952-829-0700 952-829-7806 fax www.htpo.com HANSEN THORP PELLlNEN OLSON, INC. - , - '.,.,.....,",..:'._1.;:.,,,...,";::;L,,,.;,.~.. k_.',. ,~. "',.' 1.1-' . I Engineering Surveying ~ U Landscape Architecture October 12/2007 Ms. Laurie Plzak Honda Electric 5075 Nielsen Circle P.O. Box 236 Loretto, MN 55357 RE: Lake Ann Park Field Lighting Project City Project Number RA-I00U Dear Laurie, We are writing this letter to express our concern that the Lake Ann Park Ball Field Lighting Project is substantially behind schedule and will not be completed by the date required in the Contract. We ask that you provide an updated construction schedule for our review. Sincerely, HANSEN THORP PELLINEN OLSON, INC. ~~ ~~7 Duncan Schwensohn, P.E. Project Manager Cc: Todd Hoffman, City of Chanhassen 7510 Market Place Drive Eden Prairie, MN 55344 952-829-0700 952-829-7806 fax www.htpo.com HANSEN THORP PELLlNEN OLSON, INC.