3a. 2007 Halloween Party Evaluation
CITY OF
CHANHASSEN
7700 Market Bou levard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227,1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227,1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
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MEMORANDUM
TO:
Jerry Ruegemer, Recreation Superintendent
FROM:
John W. Stutzman, Recreation SupervisorJW-5
DATE:
November 5, 2007
SUBJ:
2007 Halloween Party Evaluation
The annual Halloween Party, held on October 27,2007 at the Chanhassen
Recreation Center, was a great success. Approximately 800 children and parents
enjoyed an evening of entertainment, games, refreshments, trick-or-treating, and
hayrides.
The following are general comments regarding the components of this event:
Hayrides
· One hay.wagonworked well within the time frame of the event, as lines
were never an. issue..
· Having the hayrides in the grassy area in front of the Recreation Center
worked well. This location provided great visibility as party-goers entered
the building..
· A sign wasplacedoutfront,butadditionalsignage maybe helpful.
Entertainment
· A Touch of Magic provided DonBl and his Variety Show. DonB !put on
a great show involvingjuggling,sleight of hand magic tricks, music and
jokes, and riding several different sized unicycles. Overall the show was
very entertainingandreallygotthe..audienceinvolv.ed.His sound system
wasn'tloudenough,but .we worked. to overcome this. Next year I will
look to bring out our sound system to prevent · this from. happening again.
· Moving the entertainment back from the bleachers worked well. This
allowed. for more. seating and better . overall traffic . flow.
Face Painting
· Continue having the face painters in. the back comer of the school gym.
This provides for overall better traffic flow and line control.
· Three face painters worked well. Lines. were never out of control.
The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
Mr. Jerry Ruegemer
November 5, 2007
Page 2
Refreshments
.
Continue using Rooms 3 & 4 for refreshments.
Continue having ample volunteers to keep this room clean and running
smoothly.
Provide plastic gloves for people working with the cookies.
.
.
Games
.
The use of the school gym for the games worked well. It helps keep the
traffic flowing.
Having an ample number of volunteers is crucial to running the games
smoothly.
.
Volunteers/CRC Staff
· The use of Chaska High School Key Club, Park & Recreation
Commissioners, and other local volunteers were key to the success of this
event.
· Coordinating event registration, setup and cleanup with the Recreation
Center staff is essential to running a successful event. The Recreation
Center Staff was a very big help to this event.
General Comments
· The lobby setup for walk-in registrations worked well and assisted in
alleviating any initial congestion at the event.
· Continue using the school gym for games.
· Continue setting up the kids candy guess and the adult raffle in the gym.
This helps with general traffic flow in the lobby area.
· Reserve Conference Room 1 from Friday morning until Monday morning.
This will give us a place to store supplies over the weekend.
· Pizzas seemed to be a big hit this year with the volunteers. Next year we
will need to order about 15 or 16 pizzas.
· Having the "scary room" in Rooms 1 and 2 allowed participants to enter
this activity immediately upon arrival to the Recreation Center.
· Look at adding one more game to keep the lines down.
· We provided a "photo opportunity" only this year and had parents take
their own pictures instead of us giving out a free photo this year. No
complaints were heard. One volunteer was placed in the area to help assist
children where to stand. This worked well and should be done again next
year. Creating a photo opportunity with a sign "Chanhassen Halloween
Party" would make a nice addition to the photos as well. Make sure to
advertise that parents should bring cameras!
2007 HALLOWEEN PARTY
Expense Report
Revenue
373 Participants @ $4.00
Expenditures
101-1614-4130
Target - Candy, Cookies, and Water
Cub Foods - Pop and Cider
Dominos - Pizza's
Oriental Trading Company - Prizes
Toll - Helium
Party America - General Supplies
101-1614-4300
Ken Theis - Hayrides
A Touch of Magic - Entertainment
Maund Entertainment - Face Painters
Total Expenditures
Total Revenue
$1,492.00
$1,058.50
$ 86.87
$ 125.18
$ 397.33
$ 60.42
$ 87.50
$1,815.80
$ 450.00
$ 525.00
$ 450.00
$1,425.00
$3,240.80
$1,492.00
- $1,748.80