3a. 2008 February Festival Evaluation
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone 9p2.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
3()t.,
MEMORANDUM
TO:
Jerry Ruegemer, Recreati~n Superintendent
FROM:
John W. Stutzman, Recreation Supervisor
DA TE:
February 5,2008
SUBJ:
2008 February Festival Evaluation
Food and Drink Concessions
The Chanhassen Rotary Club operated th~ concessions at this year's festival.
With the weather being perfect, their sales were steady the entire day. They did
not sell beer this year; however, we did talk about the possibility of selling beer in
the future. I would invite them back to next year's festival.
Bonfire
The bonfire was extremely popular the entire festival. There was always a crowd
of people around it. For next year, I recommend having some extra wood nearby
so that we can keep it burning a little longer as there was not much fire left toward
the end of the festival. I would recommend keeping this feature for next year's
event and possibly add a second fire.
S'more CookoutJBait Sale
Chanhassen Boy Scout Troop #330 sold s'more kits and bait again at this year's
festival. They were successful selling bait, and due to the popularity of the fire,
did well on s'more kits, too.. I would recommend inviting them back to next
year's festi val.
Skatine: Rink
This was a wildly popular location at the festival. People of all ages were
utilizing the ice rink for fun. It allowed for an alternate activity within view of the
fishing contest area. Next year I might look into adding a skating loop to the
general skating area, weather permitting.
Slidine: Hill
The sliding hi II was not utilized much this year due to its distance from the lake.
It is a great activity to have in addition to the fishing contest, weather permitting,
but I would look into finding a new location for this activity. I would recommend
that the sliding hill be incorporated into next year's February Festival.
The City 01 Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautitul parks. A great place to live, work, and play.
Mr. Jerry Ruegemer
February 5, 2008
Page 2
Medallion Hunt
The Friends of the Library developed the clues for this year's medallion hunt.
The clues were given out the week leading up to Feb Fest. I would recommend
that we continue the Medallion Hunt in the same capacity next year as it gets the
community more involved. A statement should also be made warning the public
not to destroy areas of the city when looking for the medallion.
Ice Fishin2 Contest
A total of 1275 tickets were sold for the contest-293 tickets were sold through
advance sales and 982 were sold the day of the event. Ticket sales were up from
2007 and the contest went smoothly and there were roughly 65 fish caught and
weighed!
General Comments/Su22estions
. We labeled the door prizes on the master list with a number that corresponds
with the prize (#1, #2, etc.). This made it easier for prize board volunteers to
disperse prizes.
. Continue announcing door prize winners by both their name and by their
ticket number. A lot of people don't pay attention to their ticket number.
This helps alleviate all the congestion in front of the prize board after
the contest.
. Continue putting a black mark on the back of each winning door-prize ticket.
This makes it a lot easier to find any unclaimed winners.
. Classes from Bluff Creek Elementary School created fish ill cards and rules
on a lanyard. These were extremely popular and I would recommend finding
a way to continue to have groups create these in the future. I would also
recommend they create 500-600 cards.
. Look into adding other non-fishing activities that can still view the fishing
contest area; perhaps something like hayrides on the ice.
. With the festival growing, it may be worthwhile to look into a larger tent with
a divider. This could allow for the Bingo sponsored by the Friends of the
Chanhassen Library to be under the tent in addition to the prizes, weigh-in
station, and allow food service to be completely under the tent.
. Have picnic tables by the ice rink allowing people to sit and watch the rink as
well as change boots and skates.
2008 FEBRUARY FESTIVAL
Expense Report
REVENUE
Ticket Sales
AMOUNT
$6,375.00
EXPENSES
Southwest Publishing
Skyway Event Services
Sheraton Bloomington Hotel
Imperial Porta-Palace
Cabin Fever Sporting Goods
Brengman Printing
One-of-a-Kind Design
Minnesota Gambling Control Board
Minnesota DNR Fishing Permit
Supplies for program
AMOUNT
$1,411.60
$ 838.16
$ 743.93
$ 400.00
$1,319.52
$ 191.70
$ 170.00
$ 50.00
$ 120.00
$ 142.07
Total Expenses
$ 5,386.98
TOT AL EXPENSES:
TOT AL REVENUE:
BALANCE:
$-5,386.98
$ 6.375.00
$ 988.02