PRC SUM 2008 02 26CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
SUMMARY MINUTES
FEBRUARY 26, 2008
Acting Chair Daniel called the meeting to order at 7:30 p.m.
MEMBERS PRESENT:
Jeff Daniel, Steve Scharfenberg, Thor Smith and Dan Campion
MEMBERS ABSENT:
Glenn Stolar, Tom Kelly, and Paula Atkins
STAFF PRESENT:
Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation
Superintendent; and John Stutzman, Recreation Supervisor
APPROVAL OF AGENDA:Campion moved, Smith seconded to approve the agenda, with
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an addition under new business, the 2008 4 of July Fireworks Contract. All voted in favor
and the motion carried unanimously with a vote of 4 to 0.
PUBLIC ANNOUNCEMENTS:
Todd Hoffman reminded the commission of the Easter Egg
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Candy Hunt on Saturday, March 22.
VISITOR PRESENTATIONS:
None.
APPROVAL OF MINUTES: Smith moved, Campion seconded to approve the summary
minutes of January 22, 2008 as presented.
2008 FOURTH OF JULY FIREWORKS CONTRACT.
John Stutzman discussed the
comparisons between the two bids from Holiday Pyrotechnics and Melrose Pyrotechnics.
Commissioner Daniel asked how Chanhassen’s budget and specifications compared to
surrounding communities. Commissioner Scharfenberg asked if there was a down side to doing
a multi-year contract. Commissioner Daniel asked for clarification on the approval process for
the multi-year contract. Todd Hoffman noted that bids over $50,000 need to follow a different
approval process.
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Scharfenberg moved, Campion seconded to approve the 2008 4 of July fireworks contract
with Melrose North Pyrotechnics, Inc. in the amount of $30,000. All voted in favor and the
motion carried unanimously with a vote of 4 to 0.
ESTABLISH DISCUSSION TOPICS FOR JOINT MEETING WITH CITY COUNCIL.
Todd Hoffman asked that the commission consider tabling this item after discussion.
Commissioner Scharfenberg suggested highlighting and thanking the council for their
cooperation with the ballfield lighting project, park shelter and off leash dog park. He talked
about the 3 proposed trail segments, and asking the council for feedback on what they envision
for the parkland south of Lyman Boulevard which will be developed in the next 2 to 3 years.
Park and Rec Commission Summary - February 26, 2008
Commissioner Smith agreed with the need to work on the planning for the park south of Lyman
Boulevard and continuing to work on the missing links in the trail system. Commissioner Daniel
agreed with highlighting the past year’s accomplishments and thanking the council for their
support. He also noted he was looking forward to construction of the trail system at the Chan
Nature Center and the need to address the capacity issue with the athletic fields in the city.
Smith moved, Scharfenberg seconded to table the topics of discussion for the joint meeting
with the City Council. All voted in favor and the motion carried unanimously with a vote
of 4 to 0.
REPORTS:
FEBRUARY FESTIVAL EVALUATION.
Jerry Ruegemer reviewed the events associated
with February Festival. Commissioner Scharfenberg reported hearing a number of requests for
beer sales.
DADDY DAUGHTER DATE NITE EVALUATION.
Jerry Ruegemer gave the report on this
event.
EASTER EGG CANDY HUNT REPORT.
Jerry Ruegemer provided an update for the
upcoming Easter Egg Candy Hunt. Commissioner Scharfenberg suggested that staff send out an
email to all commissioners as a reminder since the event is occurring before the next regular Park
and Recreation Commission meeting.
COMMISSION MEMBER COMMITTEE REPORTS.
None.
COMMISSION MEMBER PRESENTATIONS:
Commissioner Scharfenberg asked for an
update on the lifeguard contract with Minnetonka for Lake Ann Park beach.
ADMINISTRATIVE PACKET:
Todd Hoffman discussed the possibility of winter fish kills in
the area lakes, a reminder about the openings on the Park and Recreation Commission, and an
idea brought up by Jill Sinclair that the commission adopt a park for the Arbor Day celebrations.
He also notified the commission that the DNR has signed a purchase agreement for the Seminary
Fen.
Scharfenberg moved, Smith seconded to adjourn the meeting. All voted in favor and the
motion carried unanimously with a vote of 4 to 0.
Submitted by Todd Hoffman
Park and Rec Director
Prepared by Nann Opheim
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