2003 04 18
.
.
Adjournment
AGENDA
CHANHASSEN SENIOR COMMISSION
Friday, April 18, 2003
10:00 A.M. TO 11:30 P.M.
CHANHASSEN COUNCIL CHAMBERS
1.
Approval of agenda.
2.
Election of Officers.
3.
Approval of Senior Commission Bylaws.
4.
Services Directory.
5.
Congregate Dining & Meals on Wheels.
6.
Update on Senior Center Activities.
7.
Senior Awareness Month.
8.
Senior Commission Comments.
* The next Senior Commission meeting will take place on May 16, 2003 at 10:00 a.m.
.
.
.
.
SENIOR COMMISSION
REGULAR MEETING
March 21, 2003
Chairman Geving called the meeting to order at 10:00a.m.
MEMBERS PRESENT: Sherol Howard, Mel Kurvers, Tom Faust, Jean Mancini, Bobbie
Headla, Dale Geving, and Albin Olson.
MEMBERS ABSENT:
STAFF PRESENT: Sharmeen AI-Jaff, Senior Planner and Kara Wickenhauser, Senior
Center Coordinator.
APPROV AL OF THE AGENDA: Commissioner Faust moved to approve the agenda.
Commissioner Kurvers seconded the motion. All voted in favor and the motion was
carried.
VISITOR PRESENTATION: None.
SERVICES DIRECTORY: The commission discussed type of businesses that should be
included in the directory and decided to form a sub-committee (Dale Geving, Barbara
Headla, and Tom Faust) to work on the manual. A meeting was set for March 27, 2003.
CONGREGATE DINING & MEALS ON WHEELS: The number of clients has been
holding steady at 15 meals per day.
UPDATE ON SENIOR ACTIVITIES: See attachment 1.
SENIOR AWARENESS MONTH: The commission opted to have the Senior Center
organize the events.
SENIOR HOUSING UPDATE 2003: Sharmeen AI-Jaffpresented a summary of the
housing study prepared by MAXFIELD RESEARCH INC.
. Since the year 2000, the Metro Area has added 5,120 senior housing units,
bringing the total to 24,000.
. The total number of senior housing units is projected to increase to 30,000.
. The overall senior housing vacancy rate is 3.8% as ofthe 4th quarter of 2002.
. Some recently opened senior housing projects are experiencing a decline of 10%
to 15% in average absorption rates. The study indicates that the reason behind the
decline is not meeting the market's expectations (product quality, service
offerings, higher-priced units than the primary competition, etc.)
. Over the short term, vacancy rates will increase as inexperienced senior housing
developers enter the market.
. During 2002, the seven-county twin cities metro area saw an additional 1,884 new
units-the most added in one-year.
.
. Between 2000 & 2002, an average of 1,720 units came on line.
. The number of market-rate/affordable senior housing units currently in the
planning process could produce an additional 2,070 senior housing units annually
over the next 3 years.
. New senior housing has evolved into a complete continuum of products; from
younger, independent, active seniors to very frail seniors who need support and
personal care services. Between 2002 and 2005, owner-occupied senior housing
is projected to account for 30% of the senior units built in the metro area.
. As of the end of 2002, there were nearly 3,840 age-restricted owner-occupied
housing units.
. Types of senior housing:
Adult: The least service-intensive product (30%).
Congregate: Offer support services such as transportation, meals, and
housekeeping (37%).
Assisted Living: Offers the highest level of services, short of a nursing
home. They provide 24-hour staffing, emergency response, bathing,
dressing, grooming, etc. (22%).
Memory Care: A specialized assisted living product specifically designed
and programmed for persons afflicted with Alzheimer's disease or other
dementi as. They include higher staff-to-resident ratios (4%).
Affordable: Targets modest income households. Projects have a ceiling
on the income of residents and rents, typically set to be affordable to
persons with incomes of up to 60% ofthe county median (12%).
.
Geo!!raDhic Distribution of Senior Housin!!
St. Paul
1,318 Units
6%
MDls
1,844 units
8%
SE
2,294 units
10%
NE
4,977 units
23%
NW
5,134 units
23%
SW
6,545 units
30%
. Affordable units have been extremely successful, having maintained full
occupancy with significant waiting lists. Dakota County imposes a special
tax-levy for affordable units.
St. Paul
636 units
10%
Mpls
165 units
3%
SE
1,060 units
17%
NE
1,460 units
23%
NW
1,220 units
20%
SW
1,665 units
27%
Demographicsillemand Factors
.
. The lagging growth in senior population during the 1990's can be
attributed to a stabilizing of birth rates during the Great Depression of the
1930's. (There are 255,000 persons age 65+ in the twin cities metro area.)
. Between 2000 and 2010, the metro senior population will steadily increase
with a projected increase of 43,000 seniors.
.
.
.
. The aging baby boom population will continue to grow well into the first
half of the century. The metro area seniors are expected to more than
double in size over the next three decades. Growth will begin to
accelerate shortly after 2010 as the leading edge of the baby boomers
begins entering their mid 60' s.
Demo2ravhic Proiections of Peovle A2e 65+
2,000
255,245
2,000 - 2010
304,220
2010 - 2020
448,510
2020 - 2030
627,250
. Most dramatic trend revealed by the 2000 census was the substantial decline of
seniors in the 2 core cities - Minneapolis lost 9,050 senior households, while St.
Paul lost 5,670 senior households. The decline is a result of the lack of senior
housing development in the core cities and a strong urge of elderly to follow their
children to the suburbs-the "shadow migration" affect.
SENIOR COMMENTS: The commission discussed the potential for each commissioner
providing an article for the Villager.
Prepared and submitted by Sharmeen Al-laff, Senior Planner.
.
.
.
SENIOR COMMISSION
CITY OF CHANHASSEN
BY-LAWS
The following by-laws are adopted by the Chanhassen Senior Commission to facilitate the
performances of its duties and the exercising of its functions as a Commission established by the
City Council pursuant to the provision of Subdivision 1, Section 462.354, Minnesota State Statutes
annotated.
Section 1 - Duties and Responsibilities
1.1 The Senior Commission shall serve as an advisory body to the City Council in addressing
the special needs of the people over 55 living in Chanhassen. All final decisions are to be
made by the City Council.
1.2 The Senior Commission will consider and make recommendations to the City Council
regarding the special needs of seniors in the areas of transportation, information and
assistance, independent living in the home, social and recreational programs, senior centers
and senior housing, but will not be limited to these issues.
1.3
The Senior Commission will make recommendations to the City Council regarding funding
for special services to be provided for the citizens over 55.
1.4 The Senior Commission may propose needs studies of this age group where necessary and
make recommendations to .the City Council according to the results.
1.5 The Senior Commission will coordinate services with other governments and private
agencies for this age group.
1.6 Public Hearings. The Senior Citizen Commission shall hold public hearings on issues
regarding special needs of seniors in areas of transportation, information and assistance,
independent living in the home, social and recreational programs, senior centers and senior
housing, but will not be limited to these issues.
1.7 Establishment of Sub-Committees. The Senior Commission may, as they deem
appropriate, establish special sub-committees comprised of their own members and other
citizens from the community.
Section 2 - Meetings
2.1 Times and Place. Regular meetings of the Commission shall be held on the third Friday of
each month at 10:00 a.m. at the City Council Chambers, 7700 Market Boulevard, unless
1
.
.
.
otherwise directed by the Chairperson, in which case, at least 24 hours notice will be given
to all members. Regular meetings shall have a curfew of 12:00 p.m., which may be waived
at the discretion of the Chairperson. All unfinished business will be carried over to the next
regular meeting. When the regular meeting day falls on a legal holiday, there shall be no
meeting.
2.2
Special Meetings. Special meetings shall be held upon call by the Chairperson, or in herlhis
absence, the Vice-Chairperson, or any other member with the concurrence of four other
members of the Commission and with at least 48 hours of notice to all members on the first
Friday of the month. Notice of all special meetings shall be posted on the official city
bulletin board.
2.3
Attendance. The Senior Commission members shall attend not less than 75% of all regular
and special meetings held during a given calendar year and shall not be absent from three
consecutive meetings. Failure to meet this minimum attendance requirement will result in
removal from the commission.
Section 3 - Commission Composition - Terms and Vacancies
3.1 Composition. The Senior Commission shall consist of seven voting members. Seven
members shall be appointed by the City Council and may be removed by the Council.
3.2
Terms and Vacancies. The City Council shall appoint seven members to the commission
for terms of three years. Vacancies during the term shall be filled by the Council for the
unexpired portion of the term. Every appointed member shall, before entering upon the
charge of hislher duties take an oath that he/she will faithfully discharge the duties of hislher
office. All members shall serve without compensation.
3.3 Quorum. Four Senior Commission members shall constitute a quorum for the transaction
of business. Whenever a quorum is not present, no final or official action shall be taken at
such meeting.
3.4 No two members of the same household may serve on the Senior Commission at the
same time.
Section 4 - Organization
4.1 Election of Officers. The first meeting in April of each year, the Senior Commission shall
hold an organizational meeting. At this meeting, the Commission shall elect from its
membership a chairperson and vice-chairperson. This shall be done by voice vote. Vice-
Chairperson shall be elected from the remaining members by the same proceeding. If the
Chairperson retires from the Senior Commission before the next regular organizational
meeting, the Vice-Chairperson shall be Chairperson. If both Chairperson and Vice-
2
.
.
.
Chairperson retire, new officers shall be elected at the next regular meeting. If both
Chairperson and Vice-Chairperson are absent from a meeting, the Commission shall elect a
temporary Chairperson by voice vote.
4.2
Duties of Chairperson and Vice-Chairperson. The Chairperson, or in his/her absence, the
Vice-Chairperson, shall preside at meetings, appoint committees.from it's own membership
and perform other such duties as ordered by the Commission.
The Chairperson shall conduct the meeting so as to keep it moving as rapidly and efficiently
as possible and shall remind members, witnesses and petitioners to preserve order and
decorum and to keep comments to the subject at hand. The Chairperson shall not move for
action but may second motions.
Section 5 - Procedure
5.1 Procedure. Parliamentary procedure governed by Robert's Rules of Order Revised shall be
followed at all regular meetings. At special work session meetings, and when appropriate,
the Commission may hold group discussions not following any set parliamentary
procedures except when motions are before the Commission.
Section 6 - Public Hearings
6.1
Purpose of Hearings. The purpose of a hearing is to collect information and facts in order
for the Commission to develop a rational senior issue recommendation for the City Council.
6.2 Hearing Procedure. At hearings, the following procedures shall be followed in each case:
a. The Chairperson shall state the case to be heard.
b. The Chairperson shall call upon staff to present the staff report. Required reports
from each city department shall be submitted to the Senior Commission before each
case is heard.
c. The Chairperson shall ask the applicant to present his/her case.
d. Interested persons may address the Commission, giving information regarding the
particular proposal. ,
e. Petitioners and the public are to address the Chairperson only, not staff or other
comrrussloners.
f. There shall be no dialogue among the Commissioners, giving information regarding
the particular proposal. (The Senior Commission members may ask questions of
persons addressing the Commission in order to clarify a fact, but any statement by a
member for any other purpose then to question may be ruled out of order.)
g. After all new facts and information have been brought forth, the hearing shall be
closed and interested persons shall not be heard again. Upon completion of the
hearing on each case, the Senior Commission shall discuss the item at hand and
3
.
.
.
h.
render a decision. The Senior Commission, if it so desires, may leave the public
record open for written comments for a specified period of time.
The Chairperson shall have the responsibility to inform all of the parties of their
rights of appeal on any decision or recommendation of the Senior Commission.
6.3 Schedule. At meetings where more than one hearing is scheduled, every effort shall be
made to begin each case at the time set on the agenda, but in no case may an item be called
for hearing prior to the advertised time listed on the agenda.
Section 7 - Miscellaneous
7.1 Senior Commission Discussion. Matters for discussion which do not appear on the agenda
may not be considered and discussed by the Commission unless, when initiated and
presented by the staff and be placed at the end of the agenda.
7.2 Suspension of Rules. The Commission may suspend any of these rules by unanimous vote
of the members present.
7.3 Amendments. Amendments of these by-laws may be made at any regular or special
meeting of the Senior Commission but only if scheduled on the meeting agenda in advance
of the meeting.
7.4
Review. At the first meeting in April of each year, these by-laws shall be read and adopted
by the Senior Commission.
Adopted this 18th day of April 2003.
Chairperson
4
e
e
e
('f)
o
o
In
.~
~
.......
In
Go)
.+:
'>
.+:
o
-<
.--(
....
~
-<
~
....d
o
~
~
.~.~ ~ Cl) I=l ~ t::
> ~ ...Q.... Cl) 0
~ 0 ~ ~= Cl) d .~
Cl) El c3 g 'i ~ ~ ~
...g Cl) lD ~ J3 ~ Cl)
B...d 1"""'1Cl) Cl)' M lD
~ L.. 8 "OIl o...lo-C Cl) Cl). Cl)
-r::: r' 1"""'1 llS = to) .... ~~ '>
u ~ It 058 >00Cl) 0
~ _ '..qt . > u ~. 0_ ~
~.... S 8 Cl) ..2 llS I N ~ ~
~ ~ . 10 ....Q ill =0 d
~ :l .8 I ~~ ~ o'? IllS 8
N ~ ~ ~ . ~ : ~ ~ ~ e g..i. 8
I Cl) 0 ('f) ~oil~ e "OIl ~ Cl) ~ I . ~ I=l ~ 8 ~
8 -:5 ~ I \C) 'oJ' . I=l Cl) . -0 ~ 8,..,.. N -; iii ('(')
'. 0 S' ..qt...-toPol'~ b S~ 9 1Ii~ \"""'1~00 I
~ .8 d \"""'1 ..... Cl) >..'~ llS 0" ~ -
o iii.... . ~ - 0 Cl) k llS = Cl) 0 ,..-t lD...... .
o \0 "OIl' I Pol S .. ~ llS.' 0 Cl) -:S 0 ~ ~t lD 0 8
N ..qt d to) ~o . PolllS~ 1:: ~('f) ~ ~,.;:O' I ..-Sl( g1"""'1 ~
I ci) .~.:.:: 9 '?:c '1:1 ~ I 'i Cl) dOllS d "'::: ~. .2!:i -go 0
~'i llS...-tJ~ lD 'u 8 5...-t 0 Cl) 0 0 S =;::::0 0
d ~ ~ Pol 0 d ()I 0'; ~ ..:.::: U I.... ~ =...d ~ 8 ~ ~ ,-l
0'1:1 Cl) C!1 ~ .S d llS ~lD Pol ~ . Cl) llS ill 0 t: ~
8 f-t d -:S ~ 8'8 ~ ~ g 5 g ~ S ~ .s.~ ~ 0 ~ llS ~ E
N ~ .~.s 8 ~ = U llS r;j.. e U llS iii '0 Cl) ~.~ 0 1-104 ~ g 8
...-t !:i .~ d 0 ~ Cl) ~ ~ .. 0 U ~.. .~ < ~...-t ~ d.... ~ · .
:s ~ Cl)..J::.'h 0 = ....::: ~ ... ... \:~ -1S ::t ~ ;.... 3l =:,...0 ~
d . ~ !:is ~ Cl) '9 "OIl ill 0 =.'h S.::: ~ ~ 0 ~ ~ "OIl ill .... ~ - ....
2 t ~ 0 ~ Cl). = r::: '.P':':: "1;1 8 Cl) Cl) o...lo-C ,.] ij I'E ~ ~ 8 .a ~ ::g
-5 -:S ..-:. 0 ill.... E '-' llS U lD 'OD to) 0 .... ~ Cl) Cl) :s = 8 :; Cl) Cl)
= llS (l) U ~ ~ ~ llS >. b ~ ~I=l ~ m d H ~ i"Cll Cl) -.... 0 .... b
:s Cl) ~ ... ~ .... Cl) lD ... Cl) .......!II ~ 0... Tn ~ -0 ill U ~ >0 ~
~ , ~ ~ ~ iii 'lD ~ lD.-.... llS ~ ~ ...... 1ii :s ... VJ. ~ O-t!l! ~ >. ~ ....r.:
5 I-ICl)Cl) .90lD .~-goU"-:'='OD'ii10 ~I-Id ... S::W..-:.Cl)
I-r4 -r:::-o.... d ('f) < ~.Cl) = P::: .... .... llS a lD llS 0-:5 0 ~ ~ ~.9 s::w Cl)
1-1-4 lD ~ T~ Cl).. ><I ~.:.s2 .... 0.=... 1'""\ < ~ llS'- ~ < ...!! d = llS ~ r:::
...3l '1:1 0 VJ. ill,..-t llS TT. 0 I-r4 . 0 "'0 ... I-l llS ~ llS.--. Tn llS.... Cl) ~ ~ '-'
...... 1-1.... 1"""'1 ~..... 0 1-1-4 d ll-l ~ Cl)" ><I ~ . III Cl) .:g VJ. m ill ill ~ J:.l.4 ....
I I Cl) I I I 0:: I 0 8 0 ~ ~ J:: 1-1 I I llS
:Soil I I " ~ I I _ 'S,.r' I . I I I I I I I ll-l
~ oil -c '\:.,\: 1: lD~ Cl)~ 1: - 0 I Z oil oil oS ~ oil
..qt -d \C) ,'" -d,..-t 8 1"""'1 ,..-t .... '" Pol ~ \"""'1 llS ~ '"2 ~ oil ~ .,s.,s . N N ~ 0 \C) .'2f
\"""'1Cl)...-t~,-lCl)NrdNNdNllSN('f)O ~('(')~~~~O'~\"""'1...-t1"""'1NN~
-r:::]...d~...dt...dO...d...d.g...dO...d...d~-d'-~~~~~'-1Cl)~~~~~~>.
o lD 0 ... 0. ~ 0 0 0 0 13 0 0 0 0 ... Cl).t:: ... Q) ~ ... ... .t:: ... ~ ... "'" ~
:d '.00 ~ .a ~.... ~ .. :d ~ Cl) ~ . :d ~ ~ ~ Pol ~ ~ ~ ~.< Pol Cl) ~ ~.< Pol c.."
~ ~ ~ ~ ~ e ~ ~ ~ ~ ~ ~ ~ ~ ~ 0 ~ < <,.] ~ ~ < e < ~ < -< .~
. . tJ . . '. .....
01"""'10N('f)~\C) "'~~O\o
...-t1"""'1P:::,..-t,..-t...-t,..-t \"""'1...-t1"""'1...-tN
Cl)
-a.
o
Cl)
~
N
("/')
I
~
llS
-
~
El
o
~
~
Cl)
-
c..
o
Q)
c..
\0
('(')
e
~
1"""'1
-c
Cl)
~
Cl)
...d
to)
lD
Cl)
P:::
8
iii
'"
lD
lD
llS
U
"OIl
=
'>
'1:1
o
Cl)
>
....
lD
=
Cl)
~
(l)
o
.
1"'""1
l(j\(j
~
crio.
N
('(')
~
j>
(
I
e
r--
....-
('f')
if)
if)
z
::E
~ 5
~ ~
~~
U,.Qif)
~U~
01....-
z~~
~....-~
~~~
~o~
~o..:::::
< ~ ~
~]u
:I: ;::l
u~
...
Q)
~
::E
o
o
r--
r--
e
~
=
=
~
~
~
~
~
-<
>-<
~
~
~
U)
>-<
~
~
..,f
>-<
~
Q
U)
~ bJJ:::
~ ~ I
::r: :.::: S
c...... ~ .
L"' 0 e<l
(J:l ~
~ 0.;
iii
g-
o
....
o
ca
Q
! [
CJ) tr)
~ I -
...... "1" -
s i
o:i :::
$. ~
El
.~
00
c:
Q,I
g..
o
>-< S
~ i~ ~8-
U) U ~ a ~
~ ~,.:.; gp ~ 0
Z .$ ~ 'S;: ~ ~
Q J ~ ~ ~ ~
~00~g8gp
M~~o.;iE
>-< Q,I e
~ yea
Q B~
U) .~ =
~ "'~
'" .
< e
~ = ea
E--~
,..;~
>-<
~
~
~
>-<
~
~
~
U)
s
ci-
CJ)tr)
Q)-
!::l ..
'O;jN
- I
o S
~~
uS:l
~N
~~
=' '" t:!
';:l ~'" ..
=Jg..
~<.J=
"C .~ \?,
co .. N
'i 8 I
00 t: c:
. co =
~=~
g-
8
o
IS
~
E
g [
CJ) tr)
C I
...... "1"
s i S
,g. s ~ ,g.
8 o:i "7 8
.e- 0lJ $. a .e-
..0 ~ - .~ ..0
::l ~ - :s: .2
Oo~oou
"O(J:la5"O
!a .~g..!a
u90.;ou
0lJ
.~5 S
o:i
a
.g ~
o -
o -
~ j
e s
ea 8-
8 r;:
= C'(
~ a
. ~
~M
~ -
o
== gp
;;5 iE
Q,I ~
y ~ .~
; ~ ~ s
a"7~e ~p..
~~Q,I'!::ltr)
-= ~ """ co 'O;j-:--;
c: ~=-N
..s=oo~ 08
'i~~~~'p..
Q,lC: ~~ tr)
=S]j ;t:
06U....oouS:l
. IS
. S -'
~ o:i ~
~a:::
..0 r;: ~
.2 9 e
~ '" .~
.~ gp 00
C1)'.o =
~ ~ ~
r...: ~ 0
'-Ci
oi
-
c:
:1 ~ ~
m co ~
=8 := 0
u= ~'-'~
~~ s~:2!
'a f u J ~
~ ~ Q,I i~
06 t ..s.c: Q,I
~ ~ .5 u ..s
s i [
o:i ~ tr)
$. ~ ~
0lJ_ El-
~ ~ .~ j
o S 00 u
(J:l o:i c: "0
r...: ~ ~ !a
-o.;ou
0lJ S
~ 8
.~ ::
.g ~
g S
~ o:i
.8
'>0 . .
- 0\
CJ) S
~ .
...... p..
e<ltr)
"1-
o ..
IN
~ ~
Ua
~
triM
- -
S
p..
"1"
S
p..
-
Q)
0lJ
"0
'C
(J:l
..0 0lJ
.2 ~
U '.:l
CJ) ~ ~
. '<::' a
G~a
S .... ..
o~:::
~~8
..,fe~
-(J:l0\
~
-
'-Ci
N
e
g.. .lll:
~ ~ ~
Q,I ~ ,"
.~ 6 '-'
~ g..
~~
t E
'" =
~l5.
~~
e
s ~
8 ~
OlJ~e
.5 ::: .~
~ I 00
: ~ l
N 0.; 0
s
ci-
a
~
~
I
a
~
M
-
0lJ S
~ 8
. ;; r;:
!a _
u _
"0 I
g S
~ 8
a
~ 0.;
o
0lJ
~
iE
s
CJ) .
Q) p..
....tr)
'a ~
"IN
9 I
~ ~
:I:p..
U~
C'iM
N -
e
ea
~
~
~ S
.~ !
00 Q)
c: 0lJ
~:g
o (J:l
g ~ S i
E--5<;;8-::: [
..oU..c::~ . "1"
.2....uN~ I
UQ)~-eS
.: ~ .3 ~ .~ p..
o U "'0 ~rJ) r:I.J :
'<::' ..c::Q) a >-. c: 0lJ
~ ..... Q,I "0
~ =;;:: a ~ 'I::
NO~~O(J:l
~
~ -.
~~
<~
=00
.<
~~
~
~::
~~
... c:
==:a
i'il
:: ~
S
p..
tr)
I
S
p..
.....
..0
::l
o
]
U
s
ci-
a
~
~
I
a
~
N
-
0lJ s
C 8-
.?= ~
ca -
u -
"0
o
o
~
o
~
I
~
8
0.;
o
0lJ
~
iE
~ S
.~ p..
_tr)
I"'"
o ..
IN
~ e
U,g.
."1"
0\ ..
NS:l
~
.g 0lJ -
o 2 ~
.CJ) 0 ~
~ g 0.;
E I '.:l CJ)
o gp.9- ~
~ .~ ~ bh
. <1) <1) 0
~~etet
r-
N
s
8-
~
~
I
a
~
M
-
o
0lJ
~
iE
s
p..
"1"
I
S
p..
-
.
~
e
.~
~ e ~
~ea:9
0::: ~