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04-15-08 Agenda Environmental Commission Agenda Tuesday, April 15, 2008 6:30 p.m. Regular Meeting 6:30 – 6:35 pm Approve February minutes 6:35 –6:45 pm Introductions of new members 6:45 – 6:55 pm Review by-laws 6:55 – 7:05 pm Elect Chair/Vice-Chair 7:05 – 7:15 pm Finalize Arbor Day work plan 7:15 – 7:35 pm Discuss joint meeting with City Council 7:35 – 8:00 pm Update on Water Conservation and Education program 8:00 pm Adjourn Upcoming events: ? April 1 - First day of term ? April 22 - Earth Day ? April 25 - MN Arbor Day Futureagendas May June July ??? Arbor Day summary Organize parade entry Organize parade entry th ??? Planning for 4 of July Planning for P2 week or Planning for P2 week or parade National Recycling Day National Recycling Day ?? Water Conservation Water Conservation Education Program Education Program ? May - Arbor Month ? May 3 - Chanhassen Arbor Day G:\AGENDAS\ENV\AGND4-15--08 ENVIRONMENTAL COMMISSION CITY OF CHANHASSEN BY-LAWS The following by-laws are adopted by the Chanhassen Environmental Commission to facilitate the performances of its duties and the exercising of its functions as a Commission established by the City Council pursuant to the provision of Subdivision 1, Section 462.354, Minnesota State Statutes annotated. Section 1 - Duties and Responsibilities 1.1 The Environmental Commission has the purpose and responsibility to provide the residents of Chanhassen with opportunities to improve the quality of their environment, address issues that affect the city’s natural resources, provide environmental education to the public, bring a comprehensive perspective to environmental issues, and advocate the benefits and necessity of Chanhassen’s natural resources. 1.2 The Environmental Commission shall serve as an advisory body to the City Council and Planning Commission in addressing the needs of theenvironment as directed by the City Council. All final decisions are to be made by the City Council. 1.3 The Environmental Commission will consider and make recommendations at the direction of the City Council regarding environmental issues. 1.4 The Environmental Commission will make recommendations at the direction of the City Council regarding funding for environmental projects. 1.5 The Environmental Commission may propose studies to the City Counciland make recommendations according to the results. 1.6 The Environmental Commission will coordinate services with other governmental and private agencies for related issues 1.7 Establishment of Sub-Committees. The Environmental Commission may, as they deem appropriate, establish special sub-committees comprised solely of their own members. Section 2 - Meetings 2.1 Time and Place. Regular meetings of the Commission shall be held on the second Tuesday of each month at 6:30 p.m. at City Hall, 7700 Market Boulevard, unless otherwise directed by the Chairperson, in which case, at least 24 hours notice will be given to all members. Regular 1 meetings shall have a curfew of 8:30 p.m. which may be waived at the discretion of the Chairperson. All unfinished business will be carried over to the next regular meeting. When the regular meeting day falls on a legal holiday, there shall be no meeting. In such an event, the monthly meeting shall be rescheduled by consensus. 2.2 Special Meetings. Special meetings shall be held upon call by consensus of the Commission and with at least 48 hours of notice to all members. 2.3 Attendance. The Environmental Commission members shall attend not less than 75% of all regular and special meetings held during a given calendar year and shall not be absent from three consecutive meetings. Failure to meet this minimum attendance requirement will result in removal from the commission. Section 3 - Commission Composition - Terms and Vacancies 3.1 Composition. The Environmental Commission shall consist of seven voting members.Seven members shall be appointed by the City Council and may be removed by the Council. The City Council may appoint one of their members to serve as a liaison to the Commission. 3.2 Terms and Vacancies. The City Council shall appoint seven members to the commission for terms of three years. Vacancies during the term shall be filled by the Council for the unexpired portion of the term. All members shall serve without compensation. 3.3Member Requirements. All members of the Environmental Commission shall be in compliance with all local, state, and federal environmental regulations at their homes and owned businesses. Members will be allowed six months to correct any violations. Violations existing after that time will be reasonable cause for removal from the Commission by action of the City Council. 3.4Quorum. Four Environmental Commission members shall constitute a quorum for the transaction of business. Whenever a quorum is not present, no final or official action shall be taken at such meeting. Section 4 - Organization 4.1 Election of Officers. The first meeting in April of each year, the Environmental Commission shall hold an organizational meeting. At this meeting, the Commission shall elect from its membership a chairperson and vice-chairperson. This shall be done by voice vote. Vice- Chairperson shall be elected from the remaining members by the same proceeding. If the Chairperson retires from the Environmental Commission before the next regular organizational meeting, the Vice-Chairperson shall be Chairperson. If both Chairperson and Vice- Chairperson retire, new officers shall be elected at the next regular meeting. If both 2 Chairperson and Vice-Chairperson are absent from a meeting, the Commission shall elect a temporary Chairperson by voice vote. 4.2 Duties of Chairperson and Vice-Chairperson. The Chairperson, or in his/her absence, the Vice Chairperson, shall conduct the meeting so as to keep it moving as rapidly and efficiently as possible and shall remind members, witnesses and petitioners to preserve order and decorum and to keep comments to the subject at hand. The Chairperson shall not move for action but may second motions. Section 5 - Procedure 5.1 Procedure. When appropriate, parliamentary procedure governed by Robert's Rules of Order Revised shall be followed. Section 6 - Informational Meetings 6.1 Purpose of Informational Meetings. The purpose of an informational meeting is to collect information and facts in order for the Commission to develop a rational environmental issue recommendation for the City Council. 6.2 Meeting Procedure. At informational meetings, the following procedures shall be followed in each case: a. The Chairperson shall state the purpose of the meeting. b. Interested persons may address the Commission, giving information regarding the particular proposal. Section 7 - Miscellaneous 7.1 Environmental Commission Discussion. Matters for discussion which do not appear on the agenda may not be considered and discussed by the Commission untilthe end of the agenda. 7.2 Suspension of Rules. The Commission may suspend any of these rules by unanimous vote of the members present. 7.3 Amendments. Amendments of these by-laws may be made at any regular or special meeting of the Environmental Commission but only if scheduled on the meeting agenda in advance of the meeting. 7.4 Review. At the first meeting in Aprilof each year, these by-laws shall be read and adopted by the Environmental Commission. th Adopted this 11 day of April, 2006. 3 _______________________, Chairperson _______________________, Mayor 4