4a. East Egg Hunt Evaluation
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreafion Center
2310 Coulfer Boulevard
Phone: 952.227.1400
Fax 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
L/-~
MEMORANDUM
TO:
Jerry Ruegemer, Recreation Superintendent
John W. Stutzman, Recreation SupervisoJk5
FROM:
DATE:
{\\\
March 25, 2008
SUBJ:
2008 Easter Egg Candy Hunt Evaluation
The Chanhassen Park and Recreation Department's Easter Egg Candy Hunt was held
on Saturday, March 22 at the Chanhassen Recreation Center. There were 228 kids
registered for this event. The total number of participants is slightly lower than last
year's of 255 and this is being contributed to the snow on the ground that caused us to
move all activities inside. There were 147 pre-registered participants and 81 registered
the day of the event.
Shawn Sweeney provided the entertainment for this year's event. This was the second
time Shawn has performed at our event. He did a great job and is very easy to work
with. He had great crowd participation .as well.
Volunteers from the Chaska High School Key Club were a tremendous asset with
setup, cleanup, candy distribution, and wearing the bunny costume. Volunteers provide
such a great service at these types of events. They will be asked to help again next
year. City staff and their families were also extremely helpful in running this event as
many of them stepped up and volunteered their time as well.
I recommend that the Easter Egg Candy Hunt continue to be held at the Chanhassen
Recreation Center. It offers great flexibility for all weather conditions. Due to the
winter weather, the "candy hunt" was moved inside and passed out trick-or-treat style
with the eggs mixed in with the candy. Overall this worked well. Some people were
disappointed but did understand with the weather conditions. I would recommend
conducting the candy hunt in the same way if winter weather is a factor on the day of
the event.
In keeping with our goal of providing high quality programs throughout, we again used
color posters made by city hall front office staff for all aspects of the event, i.e.
coloring contest categories, sponsorship thank you posters, registration table signs, and
directional signs.
As a bonus, there was a prize drawing for parents as well. This year's prizes included a
free sundae at Culvers/Chanhassen, two $15 gift certificates to Byerly's, and one $25
gift certificate to the Mustard Seed Landscaping and Garden Center.
The City 01 Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
Mr. Jerry Ruegemer
March 25, 2008
Page 2
RECOMMENDA TIONS FOR 2009
~ Continue holding the event at the Chanhassen Recreation Center.
~ Once again do not list the start times for the candy hunt.
~ Continue having the Key Club and other volunteers set up the morning of the event.
~ Registration and check-in tables should be put on both sides of the hallway again.
This forced participants to walk through and check-in or register.
~ Continue handing out candy bags to kids as they leave the registration table.
~ I would recommend finding new entertainment to provide variety each year.
~ I would look to increasing the price to $5 for anyone who shows up the day of the
event to encourage people to pre-register, but keep the pre-registration price at $3.
2008 Easter E22 Candy Hunt
Revenue
Pre-registration: 147 participants
Registrations at the Door: 92 participants
$ 441.00
$ 243.00
$ 684.00
Expenses
Target: Candy, prizes, etc.
Cud Foods: Supplies for volunteers
Musical Entertainment
Oriental Trading Company: Bags, eggs, stickers, etc.
Pilgrim Cleaners: Dry Cleaning
$1,091.23
$ 6.99
$ 500.00
$ 52.71
$ 22.78
$1,673.71
Total Expenses
- $ 989.71