PC SUM 2008 04 15
CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
SUMMARY MINUTES
APRIL 15, 2008
Chairman Papke called the meeting to order at 7:00 p.m.
MEMBERS PRESENT:
Kurt Papke, Kevin Dillon, Kathleen Thomas, Debbie Larson, Mark
Undestad and Denny Laufenburger
MEMBERS ABSENT:
Dan Keefe
STAFF PRESENT:
Bob Generous, Senior Planner; Sharmeen Al-Jaff, Senior Planner; and
Alyson Fauske, Assistant City Engineer
WALGREEN’S/RETAIL BUILDING: REQUEST FOR SITE PLAN APPROVAL AND A
CONDITIONAL USE PERMIT WITH VARIANCES FOR THE CONSTRUCTION OF
TWO RETAIL BUILDINGS ON PROPERTY ZONED NEIGHBORHOOD BUSINESS
DISTRICT (BN), LOCATED ON THE SOUTHWEST CORNER OF THE
INTERSECTION OF HIGHWAY 41 AND HIGHWAY 7 (2499 HIGHWAY 7).
APPLICANT: ANXON, INC., PLANNING CASE 08-05.
Sharmeen Al-Jaff presented the staff report on this item. Commissioner Undestad asked about
the location of the trash enclosure and semi-trailer delivery traffic. Commissioner Dillon asked
about the possibility of making the building more architecturally compatible with the existing
Super America building. Commissioner Thomas asked for additional clarification of the trash
enclosures. Commissioner Laufenburger asked about traffic circulation for the drive thru
window and storm water management on the site. Commissioner Larson asked for clarification
regarding tree requirements. Chairman Papke asked for clarification of traffic patterns, signage,
and asked that the colors of the new building match the existing strip mall. The applicant, Max
Heitzmann with Anxon addressed the questions regarding tenants and timing of construction for
the other retail building. Chairman Papke opened the public hearing. No one spoke and the
public hearing was closed. After comments from the commission, the following motion was
made.
Undestad moved, Larson seconded that the Planning Commission recommends the City
Council approve the two site plans consisting of a 14,490 square-foot retail building
containing a pharmacy with a drive-thru and a 4,500 square-foot retail building and
upgrade the façade of an existing strip mall, Planning Case 08-05, for Seven and Forty One
Crossing as shown in plans dated received March 17, 2008, and including the attached
Findings of Fact and Recommendation, subject to the following conditions:
Conditions common to both site plans:
1.All site improvements, including the building pad for the future retail building and
remodeling of the existing strip mall, must be constructed concurrently.
Planning Commission Summary - April 15, 2008
2. If importing or exporting of material for development of the site is necessary, the applicant
will be required to supply the City with detailed haul routes.
3.Work with staff to develop additional treatment of stormwater for this site.
4.Revise the drainage calculations. The drainage calculations state an assumption of off-site
runoff without information as to how the assumption was made. E4 is shown in the rational
method calculations but is not shown on the drainage maps. Darken drainage boundaries so
that the map is easier to follow. Also, the pond south of this site has an additional inlet and
outlet that are not shown on the plan. Hydrologic calculations are needed to determine pre-
and post-development runoff rates to the pond south of this site. The pre-development runoff
rates must be maintained post-development for a 2-, 10-, and 100-year storm event.
5.All of the utilities within the boundary should be privately owned and maintained. These
utilities must be covered by a cross-access agreement.
6.Utility plans shall show both plan view and profiles of all proposed utilities (sanitary sewer,
water, and storm sewer lines).
7.Determine actual elevations of existing utilities. A minimum vertical separation of 18 inches
is required at all storm, sanitary, and watermain crossings. Provide details of each crossing
to ensure minimum separation. The ductile iron watermain must be poly wrapped.
8.Each new building is subject to sanitary sewer and water hookup charges. Lot 1, Block 1,
Seven Forty One Crossing will get credit for three trunk sewer and water charges. The 2008
trunk hookup charge is $1,769 per unit for sanitary sewer and $4,799 per unit for watermain.
Sanitary sewer and watermain hookup fees may be specially assessed against the parcel at the
time of building permit issuance. All of these charges are based on the number of SAC units
assigned by the Met Council and are due at the time of building permit issuance.
9.All of the utility improvements are required to be constructed in accordance with the City's
latest edition of Standard Specifications and Detail Plates. The applicant must also notify the
City after installation of the erosion control and 48 hours prior to the commencement of
grading. Permits from the appropriate regulatory agencies will be required, including the
MPCA and the Dept. of Health.
10.The current 10-foot drainage and utility easement between Lots 1 and 2, Block 1 must be
vacated. A 10-foot drainage and utility easement was proposed along the new lot line, which
is not needed. Submit revised drawing without the proposed drainage and utility easement.
11.Revisions to the site plan are needed to accommodate the appropriate size delivery truck for
Walgreens. Show turning movements for vehicles entering the drive-thru.
12.The construction details shown on the plan must be updated to the 2008 City of Chanhassen
Specifications. Show the location of the light-duty vs. heavy-duty pavement sections.
13.Upon completion of the public street, the applicant shall submit a set of “as-built” plans
signed by a professional engineer.
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Planning Commission Summary - April 15, 2008
14.Fire Marshal Conditions:
a)A PIV (Post Indicator Valve) is not required.
b)As building plans are submitted I will review and comment on them as necessary.
“No Parking FireLane”
c)Contact Chanhassen Fire Marshal for location of signs and
Per MSFC Sec. 503.3
curbing to be painted yellow.
d)A 3-foot clear space shall be maintained around the circumference of fire hydrants except
Per MSFC Sec. 508.5.5
as otherwise required or approved. .
e)Posts, fences, vehicles, growth, trash, storage, and other materials shall not be placed or
kept near fire hydrants, fire department inlet connections or fire protection control valves
in a manner that would prevent such equipment or fire hydrants from being immediately
discernible. The fire department shall not be deterred or hindered from gaining
Per MSFC Sec. 508.5.4
immediate access to fire protection equipment or fire hydrants.
15.Building Official Conditions:
a)The buildings are required to have automatic fire extinguishing systems.
b)Building plans must be prepared and signed by design professionals licensed in the State
of Minnesota.
c)Retaining walls over four high must be designed by a professional engineer and a permit
must be obtained prior to construction.
d)Of the 234 parking spaces proposed a minimum of seven must be handicap accessible
with two of the seven “van-accessible”.
e)Detailed occupancy related requirements will be addressed when complete building plans
are submitted.
f)The owner and or their representative shall meet with the Inspections Division as soon as
possible to discuss plan review and permit procedures.
16.The applicant shall enter into a site plan agreement with the city and provide the necessary
financial securities as required for landscaping.
17.The minimum depth of all recessed walls is four inches.
18.Rooftop equipment and mechanical equipment are not shown on the plans. All equipment
must be screened from views.
19.Approval of the site plan is contingent upon approval of the vacation, conditional use permit
and administrative subdivision.
20.All monument signs may not exceed 24 square feet in area and 5 feet in height. The logo may
not occupy more than 15% of the sign area.
21. Wall-mounted signs shall meet ordinance requirements
22.Sufficient lighting shall be provided to illuminate all areas of the parking lot to provide
adequate levels of safety. The ordinance requires no more than 0.5 foot candle at the
property line. Light fixtures and site lighting plans shall meet ordinance requirements.
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Planning Commission Summary - April 15, 2008
23.Environmental Resource Specialist Conditions:
a.Applicant shall increase landscape plantings to meet minimum requirements. A
revised landscape plan shall be submitted to the City prior to final approval.
b.All landscape islands shall have a minimum inside width of 10 feet.
c.Approval of clearing limits along the west property line must be given by the city
before any trees are removed.
d.Existing trees on the west property line shall be removed only within the proposed
grading limits. No proposed landscape material will be allowed to be planted within
the existing wooded area unless approved by the City. Planting locations must be
field located.
e.A line of shrubs must be planted along the parking lot on the north property line. The
shrubs must have a minimum height of three feet at maturity. City approval of the
shrubs species and planting spacing is required before installation.
24.Water Resource Coordinator Conditions:
a.A rainwater garden shall be designed and constructed in the northwest corner of the
property. This feature shall be designed to drain within 48 hours and to not exceed 18
inches of inundation. The Erosion Control/SWPPP Plan and Landscape Plan shall be
modified per this requirement.
b.The swale proposed along the western property line shall be eliminated and the
existing vegetation shall be left intact. Protection fencing shall be installed around
those trees to be saved.
c.The applicant shall apply for and obtain permits from the appropriate regulatory
agencies and comply with their conditions of approval.
25.The applicant shall add a sidewalk along the easterly property line of Lot 2.
26.Upgrade of the building façade of the existing strip mall shall occur prior to issuance of a
certificate of occupancy of either of the new buildings.
Conditions specific to individual sites:
Retail Building with an area of 14,490square feet located on Lot 1, Block 1:
1.Remove the multiple tenant building to be demolished prior to commencement of grading.
2.The grading plan needs to be revised. Slopes west of the proposed Walgreens are 2:1 and
need to be revised to 3:1. Show more spot elevations in the parking areas to ensure proper
drainage. Normal water level of the existing pond should be shown on the plan. Existing
contour information should be shown 100’ north of the site. Show emergency overflows on
the plan. A benchmark shall be added to the grading plan. Keep a minimum 2% slope in the
grass areas, 1% in the pavement areas, and .5% along the curb lines.
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Planning Commission Summary - April 15, 2008
3.The applicant shall provide the City the necessary financial security in the form of a letter of
credit or cash escrow in the amount of $12,000.00 to guarantee the installation of the
stormwater treatment, erosion control, and seeding.
4.The applicant shall revise the southern elevation of the pharmacy building (drive-thru area)
to incorporate windows similar to those shown on the north and east elevations. The building
shall maintain a minimum of 50%transperency along the south elevation.
5.Revise the plans to reflect a maximum hard surface coverage of 65%.
6.The exterior material on the storage building shall be revised to reflect the same treatment
used on the retail building, (block on the bottom 2 feet while the upper portion utilizes brick.
This area shall be redesigned to appear as an extension of the main building rather than a
storage area.
Retail Building with an area of 4,500 square feet located on Lot 2, Block 1:
1.The grading plan needs to be revised. Show more spot elevations in the parking areas to
ensure proper drainage. Normal water level of the existing pond should be shown on the
plan. Show emergency overflows on the plan. A benchmark shall be added to the grading
plan. Keep a minimum 2% slope in the grass areas, 1% in the pavement areas, and .5% along
the curb lines.
2.The retaining wall located east of the future retail building shall be constructed at the time of
the construction of the building. This will help minimize the size of the retaining wall if a
smaller building than proposed is constructed. Building permits are required for all retaining
walls four feet tall or higher and must be designed by a Structural Engineer registered in the
State of Minnesota.
3.The applicant shall provide the City the necessary financial security in the form of a letter of
credit or cash escrow in the amount of $4,000.00 to guarantee the installation of the
stormwater treatment, erosion control, and seeding.
4.The applicant shall revise the easterly elevation retail building proposed to be located on Lot
2 by introducing windows. The building shall maintain a minimum of 50% transparency
along the east elevation, facing Highway 41.
5.Approval of the site plan is contingent upon approval of Conditional Use Permit 05-05.
6.The turning movements for the future retail building site shall be revised to accommodate a
WB-40.”
7.The drawings for the south elevation of the building shall be corrected.
All voted in favor and the motion carried unanimously with a vote of 6 to 0.
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Planning Commission Summary - April 15, 2008
Undestad moved, Larson seconded that the Planning Commission recommends approval
for Conditional Use Permit 08-05, to allow two buildings on a single lot, and including the
attached Findings of Fact and Recommendation, with the following condition:
1.Approval of the conditional use permit is contingent upon approval of the vacation, site plan
and administrative subdivision.”
All voted in favor and the motion carried unanimously with a vote of 6 to 0.
CARVER COUNTY SERVICE CENTER: REQUEST FOR SITE PLAN APPROVAL
FOR A 13,260 SQUARE FOOT TWO STORY OFFICE BUILDING ON PROPERTY
ZONED PLANNED UNIT DEVELOPMENT (PUD) AND LOCATED AT 7808 KERBER
BOULEVARD. APPLICANT: CARVER COUNTY, PLANNING CASE 08-09.
Bob Generous presented the staff report on this item. Commissioner Larson asked for
clarification on the purpose of the drive thru. Commissioner Laufenburger asked about drainage,
and because of the grades at the entrance, what will be done to address ice build-up and
accessibility. Commissioner Thomas asked about the possibility of future expansion of the
building and visibility. Chairman Papke asked about architectural compatibility and visibility.
Gayle Degler, a member of the Carver County Board, agreed with the need for directional
signage and thanked the city for their cooperation with the project. Steve Taylor, the
Administrative Services Division Director for Carver County, provided historical background on
locating the site and the process involved with designing the building and site plan. Ann Voda
with Bentz-Thompson-Rietow Architects discussed the issue of visibility and architectural
details. Mark Lundgren, Division Director for Carver County addressed the function of the drive
thru window, the Cue-Matic system and capacity issues. Laurie Englund, Taxpayer’s Services
Director, explained the different service departments that will be available. Chairman Papke
opened the public hearing. No one spoke and the public hearing was closed. After comments
from the commission, the following motion was made.
Larson moved, Thomas seconded that the Planning Commission recommends the City
Council approve Planning Case #08-09 for Site Plan Approval for a 13,260 square-foot,
two-story office building, plans prepared by Bentz/Thompson/Rietow, Inc., dated March
14, 2008 (stamped received March 31, 2008), subject to the following conditions:
1.Wood chip mulch area will be extended in the northwest corner of the site. The proposed
turf area under the tree in the corner peninsula will be removed. If desired, a single strip of
sod may be placed along the curb line of the peninsula.
2.The building is required to have automatic fire extinguishing systems.
3.Building plans must be prepared and signed by design professionals licensed in the State of
Minnesota.
4.Retaining walls over four feet high must be designed by a professional engineer and a permit
must be obtained prior to construction.
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Planning Commission Summary - April 15, 2008
5.One (1) “van-accessible” parking space is required.
6.Additional window area shall be installed in the break room in the southeast corner of the
building.
7.Signage shall be permitted on two building elevations only.
8.Staff recommends that the curb line north of the drive-thru be shifted to the east to provide
for additional vehicle stacking.
9.Staff recommends that manhole 4A be shifted into the curb line and replaced with a catch
basin to capture additional runoff from the parking lot.
10.The developer’s contractor must contact the Engineering Department a minimum of two
business days prior to connecting to the public storm sewer.
11.An encroachment agreement is required for the retaining walls.
12.The developer must ensure that the “no build easements” noted on the Certificate of Survey
will allow for the construction of parking lots and retaining walls.
13.City trunk sanitary sewer and water hook-up fees and the MCES SAC fee are due with the
building permit. The 2008 rates are $4,799/unit for City water, $1,769/unit for City sanitary
sewer and $1,900/unit for the MCES SAC. These fees are based on the number of SAC units
as determined by Met Council.
14.The Certificate of Survey must be signed.
All voted in favor and the motion carried unanimously with a vote of 6 to 0.
APPROVAL OF MINUTES: Commissioner Thomas noted the verbatim and summary
minutes of the Planning Commission meeting dated March 18, 2008 as presented; and the
summary minutes of the Planning Commission meeting dated April 1, 2008 as presented.
COMMISSION PRESENTATIONS:
None.
Chairman Papke adjourned the Planning Commission meeting at 8:05 p.m.
Submitted by Kate Aanenson
Community Development Director
Prepared by Nann Opheim
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