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2. 2008 Lake Ann Park Concession/boat Rental Evaluation CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952,227,1100 Fax: 952,227.1110 Building Inspections Phone: 952,227.1180 Fax: 952,227.1190 Engineering Phone: 952,227.1160 Fax: 952,227.1170 Finance Phone: 952,227.1140 Fax: 952,227.1110 Park & Recreation Phone: 952,227,1120 Fax: 952,227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952,227.1400 Fax: 952,227.1404 Planning & Natural Resources Phone: 952.227,1130 Fax: 952,227.1110 Public Works 1591 Park Road Phone: 952,227.1300 Fax: 952,227,1310 Senior Center Phone: 952,227.1125 Fax: 952,227.1110 Web Site www.ci.chanhassen.mus J MEMORANDUM TO: Todd Hoffman, Director of Park and Recreation Jerry Ruegemer, Recreation Superintendent /Q September 9, 2008 . \ '\"- FROM: DATE: SUBJ: 2008 Lake Ann Park Concession/Boat Rental Evaluation It seems like the summer is over before it got started! The warmer weather helped our bottom line overall from last years even with increased costs in supplies and products. I am looking to find new ways to run the operation more efficiently in the future. The Lake Ann Concession/Boat Rental Operation is reviewed on an annual basis to see how we can improve our customer service and increase revenues. Prices for equipment rental and food are reviewed so that we may determine what the market is willing to pay, while maintaining a wonderful community asset. I believe that we should consider increasing fees on some things for next year. General Comments: . Continue to use a smaller number of vendors to simplify the operation. . Slush puppy machine, which was very popular and had a higher profit margin, should continue. . Look to increase a marketing campaign to increase sales and activity. . The "meal deal" (hot dog, chips, and soda for $3.50) was very popular again this year. . Kept menu items simple - quick point of sale. . Purchase new life jackets, as needed. . Continue to operate with less staff whenever possible. . Close concession and boat rental operation at 6:00 p.m. after August 1. . Go through all the boats this winter to ensure they are in good working order. . Review and update policy and procedures manual. . Replace trolling motors that don't work. . Review and replace food equipment to make sure it is in working order. gJpark/concess/2008/Concess&BoatEval Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Total Boat Rentals 2007 2008 Paddleboats 232 233 Canoes 100 120 Row Boats 19 25 Row Boats wrrrolling Motor 34 33 Totals 385 411 Listed below is the breakdown of expenditures, supplies, and revenues for the 2007 and 2008 Concession Sales and Boat Rentals: EXPENDITURES Concession Hours and Wages 2007 2008 Concession Hours (not dollars) 800.50 706.25 Concession Wages $7,041.63 $5,944.00 Total Wages $7,041.63 $5,944.00 Supplies The Watson Company $3970.04 $3,565.34 Midwest Coca Cola 2,106.63 $1,414.84 Cub Foods 573.11 $746.62 Target Total Supplies $6,649.78 $5,726.80 Total Wages $7,041.63 $5,944.00 Total Supplies $6,649.78 $5,726.80 TOTAL EXPENDITURES $13,691.41 $11,670.80 REVENUES Total Revenue $14,325.77 $15,286.21 Total Expenditures $13,691.41 $11,670.80 NET PROFIT $634.36 $3,615.41 g: \park\concess\Expenses&Revenues08 lake Ann Concession Sales Summer 2008 Total Daily Sales Food Sales Boat Rental Sales Tax May Sales (101-3638) (101-3635) (Divide by 1.065) 5/24/2008 $70.75 $10.09 $56.34 $4.32 5/25/2008 $133.25 $50.00 $75.12 $8.13 5/26/2008 $68.50 $7.98 $56.34 $4.18 5/31/2008 $91.00 $24.41 $61.03 $5.56 May Totals $363.50 $ 92.48 $248.83 $ 22.19 Total Daily Sales Food Sales Boat Rental Sales Tax June Sales (101-3638) (101-3635) (Divide by 1.065) 6/1/2008 $315.25 $84.74 $211.27 $19.24 6/2/2008 $70 $65.73 $75.12 $9.15 6/5/2008 $300.25 $281.92 $0.00 $18.33 6/7/2008 $114.00 $46.01 $61.03 $6.96 6/8/2008 $69.25 $18.08 $46.95 $4.23 6/9/2008 $63.00 $54.46 $4.69 $3.85 6/10/2008 $51.50 $38.97 $9.39 $3.14 6/11/2008 Rain Out 6/12/2008 $127.25 $119.48 $0.00 $7.77 6/13/2008 $34.00 $31.92 $0.00 $2.08 6/14/2008 $239.50 $55.87 $169.01 $14.62 6/15/2008 $205.00 $61.03 $131.46 $12.51 6/16/2008 $180.25 $122.30 $46.95 $11.00 6/17/2008 $164.67 $121.76 $32.86 $10.05 6/18/2008 $192.25 $147.65 $32.86 $11.74 6/19/2008 $243.75 $177.23 $51.64 $14.88 6/20/2008 $321.50 $245.54 $56.34 $19.62 6/21/2008 $383.50 $226.29 $133.80 $23.41 6/22/2008 $194.45 $83.99 $98.59 $11.87 6/23/2008 $270.50 $192.96 $61.03 $16.51 6/24/2008 $134.25 $121.36 $4.69 $8.20 6/25/2008 $206.00 $132.39 $61.03 $12.58 6/26/2008 $216.75 $156.57 $46.95 $13.23 6/27/2008 $14.75 $13.85 $0.00 $0.90 6/28/2008 $51.25 $29.34 $18.78 $3.13 6/29/2008 $149.75 $131.22 $9.39 $9.14 6/30/2008 $234.25 $163.62 $56.34 $14.29 June Totals $4,546.87 $ 2,924.28 $ 1,420.17 $ 282.43 Total Daily Sales Food Sales Boat Rental Sales Tax July Sales (101-3638) (101-3635) (Divide by 1.065) 7/1/2008 $339.35 $262.30 $56.34 $20.71 7/2/2008 $252.25 $177.25 $70.43 $15.39 7/3/2008 $90.25 $65.96 $18.79 $5.50 7/4/2008 $2,051 $1,597.18 $328.64 $125.18 7/5/2008 $290.40 $206.95 $65.73 $17.72 7/6/2008 $509.25 $239.67 $238.50 $31.08 7/7/2008 $107.50 $47.42 $53.52 $6.56 7/8/2008 $122.75 $82.39 $32.86 $7.50 7/9/2008 $215.50 $146.01 $56.34 $13.15 7/1 0/2008 $10.45 $9.81 $0.00 $0.64 7/11/2008 $207.75 $195.07 $0.00 $12.68 7/12/2008 $234.10 $125.92 $93.90 $14.28 7/13/2008 $143.00 $115.49 $18.78 $8.73 7/14/2008 $241.50 $179.81 $46.95 $14.74 7/15/2008 $196.25 $132.63 $51.64 $11.98 7/16/2008 $98.00 $68.54 $23.47 $5.99 7/17/2008 $16.50 $15.49 $0.00 $1.01 7/18/2008 $346.25 $245.31 $79.81 $21.13 7/19/2008 $90.75 $33.57 $51.64 $5.54 7/20/2008 $290.75 $150.94 $122.07 $17.74 7/21/2008 $201.25 $151.41 $37.56 $12.28 7/22/2008 $182.50 $129.11 $42.25 $11.14 7/23/2008 $124.50 $74.65 $42.25 $7.60 7/24/2008 $151.06 $99.59 $42.25 $9.22 7/25/2008 $81.00 $43.19 $32.86 $4.95 7/26/2008 $326.75 $208.22 $98.59 $19.94 7/27/2008 $14.50 $4.23 $9.39 $0.88 7/28/2008 $254.50 $182.63 $56.34 $15.53 7/29/2008 $166.50 $118.78 $37.56 $10.16 7/30/2008 $272.50 $223.00 $32.86 $16.64 7/31/2008 $274.05 $50.75 $206.57 $16.73 July Totals $7,902.66 $ 5,383.27 $ 2,047.89 $ 482.32 Total Daily Sales Food Sales Boat Rental Sales Tax August Sales (101-3638) (101-3635) (Divide by 1.065) 8/1/2008 $278.61 $224.05 $37.56 $17.00 8/2/2008 $63.75 $27.00 $32.86 $3.89 8/3/2008 $104.25 $50.94 $46.95 $6.36 8/4/2008 $148.75 $36.38 $103.29 $9.08 8/5/2008 $204.75 $150.00 $42.25 $12.50 8/6/2008 $210.00 $122.07 $75.12 $12.81 8/7/2008 $242.00 $197.18 $30.05 $14.77 8/8/2008 $134.33 $88.57 $37.56 $8.20 8/9/2008 $198.00 $110.80 $75.12 $12.08 8/10/2008 $258.50 $130.46 $112.68 $15.36 8/11/2008 $168.50 $101.88 $56.34 $10.28 8/12/2008 $47.25 $25.59 $18.78 $2.88 8/13/2008 $138.50 $106.57 $23.47 $8.46 8/14/2008 $259.50 $173.24 $70.42 $15.84 8/15/2008 $193.50 $130.05 $51.64 $11.81 8/16/2008 $337.50 $251.17 $65.73 $20.60 8/17/2008 $387.15 $138.17 $225.35 $23.63 August Totals $ 3,374.84 $ 2,064.12 $ 1,105.17 $ 205.55 Total Daily Sales Food Sales Boat Rental Sales Tax (101-3638) (101-3635) (Divide by 1.065) 2008 Totals $ 16,187.87 $ 10/464.15 $ 4/822.06 $ 992.49 2007 Totals $ 14/325.77 $10/020.78 $3/379.96 $ 925.03 2006 Totals $ 14/114.15 $ 9/652.62 $3/602.68 $ 858.85 2008 lake Ann Concession HourslWages Pay Period Hourly Wage Hours Total Cherico, Mandi 5/17 -5/30 $8.00 6 $48.00 5/31-6/13 $8.00 28.5 $228.00 6/14-6/27 $8.00 34.5 $276.00 6/28-7/11 $8.00 32 $256.00 7/12-7/25 $8.00 10 $80.00 7/26-8/8 $8.00 16.5 $132.00 8/9-8/22 $8.00 $0.00 Total 127.5 $1,020.00 Orne, Linnea 5/17 -5/30 $8.00 4 $32.00 5/31-6/13 $8.00 33.5 $268.00 6/14-6/27 $8.00 19.5 $156.00 6/28-7/11 $8.00 39 $312.00 7/12-7/25 $8.00 45.25 $362.00 7/26-8/8 $8.00 38.5 $308.00 8/9-8/22 $8.00 6 $48.00 Total 185.75 $1,486.00 Tofteland, Lucas 5/17-5/30 $9.50 6 $57.00 5/31-6/13 $9.50 14 $133.00 6/14-6/27 $9.50 46 $437.00 6/28-7/11 $9.50 47 $446.50 7/12-7/25 $9.50 38 $361.00 7/26-8/8 $9.50 24 $228.00 8/9-8/22 $9.50 21 $199.50 Total 196 $1,862.00 Zydowsky, Tom 5/17-5/30 $8.00 8 $64.00 5/31-6/13 $8.00 12.5 $100.00 6/14-6/27 $8.00 23.5 $188.00 6/28-7/11 $8.00 52 $416.00 7/12-7/25 $8.00 34 $272.00 7/26-8/8 $8.00 41.5 $332.00 8/9-8/22 $8.00 25.5 $204.00 Total 197 $1,576.00 I GRAND TOTAL I 706.25 $5,944.00 2008 lake Ann Concession Vendor Expenses Expense Code - 101-1540-4130 Date Pd Invoice Amt The Watson Company 6/3/2008 $ 924.55 6/5/2008 $ 328.32 6/19/2008 $ 416.09 6/26/2008 $ 292.78 7/3/2008 $ 320.83 7/10/2008 $ 446.94 7/17/2008 $ 247.25 7/31/2008 $ 183.80 8/7/2008 $ 237.66 8/14/2008 $ 167.12 Total $ 3,565.34 Date Pd Invoice Amt Midwest Coca Cola 5/22/2008 $ 256.19 5/27/2008 $ 218.01 6/10/2008 $ 554.14 7/1/2008 $ 386.50 Total $ 1,414.84 Date Pd Invoice Amt Cub Foods 5/23/2008 $ 78.81 6/14/2008 $ 42.25 6/19/2008 $ 31.47 6/22/2008 $ 37.85 6/24/2008 $ 30.80 6/24/2008 $ 10.77 6/26/2008 $ 4.98 7/1/2008 $ 54.70 7/3/2008 $ 46.64 7/4/2008 $ 37.78 7/5/2008 $ 34.14 7/7/2008 $ 28.65 7/8/2008 $ 23.90 7/10/2008 $ 23.46 7/14/2008 $ 17.34 7/18/2008 $ 34.55 7/21/2008 $ 29.43 7/21/2008 $ 22.26 7/26/2008 $ 29.41 7/29/2008 $ 20.23 8/6/2008 $ 11.50 8/6/2008 $ 2.98 8/8/2008 $ 46.92 8/12/2008 $ 13.68 8/16/2008 $ 32.12 Total $ 746.62 Total Food Vendor Expense 2008 Totals 2007 Totals $ 5,726.80 $ 6,649.78