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Changing Lake Ann Field #3 from a Multi-Use Facility to a Designated Youth Little League Field CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 BUilding Inspections Phone: 952.227,1180 Fax: 952.227.1190 Engineering Phone: 952.227,1160 Fax: 952.227.1170 Finance Phone: 952.227,1140 Fax: 952.227.1110 Park & Recreation Phone: 952,227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952,227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952,227.1300 Fax: 952.227,1310 Senior Center Phone: 952.227.1125 Fax: 952,227.1110 Web Site www.ci.chanhassen.mn.us d- MEMORANDUM TO: Todd Hoffman, Park & Recreation Director FROM: Jerry Ruegemer, Recreation Superintendent DATE: November 17,2008 SUBJ: Changing Lake Ann Field #3 from a Multi-Use Facility to a Designated Youth Little League Field The City of Chanhassen takes great pride in providing first class athletic facilities to the youth and adults of our community. As our community population grows, we have an increasing need to provide additional or sports specific facilities. The Little League Baseball program has experienced substantial growth and the Chanhassen Athletic Association (CAA) has approached the city requesting that we convert Lake Ann field #3 from a multi-purpose field to a youth baseball field. For many years, Lake Ann field #3 has been used primarily by CAA for boys baseball during the spring and summer seasons. For the first time this past fall, the CAA girls' softball program used this field two times per week for their program. If the decision is made to convert this field, a different location for girls softball will need to be identified. In order to convert this field, it will be necessary to erect a fence at a distance of 225 f1. and replace the ag-lime infield with a grass infield. The biggest project expense will be the outfield fence. Discussions have taken place between staff and fencing contractors to look at cost savings. It has been determined that the existing outfield fence posts can be reused, but the existing 8 f1. wire fence will need to be replaced by a new 6 f1. wire fence. Changing the infield to grass can occur after the summer season concludes in July so that there would not be any interruption during the baseball season. The following is an estimate of expenses as it relates to fencing, sod and irrigation: Fencing Irrigation Sod for infield Total $6,500 $1,000 $ 800 $8,300 The Chanhassen Athletic Association is willing to contribute to the project costs. Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Mr. Todd Hoffman November 17, 2008 Page 2 The city is being presented with an opportunity to address a specific need for a growing segment of our youth sporting population. The timing is good because the primary user of the field has been youth baseball and, with minor modifications, a second official little league field will be ready for use by next spring. STAFF RECOMMENDATION Staff recommends that the Park & Recreation Commission discuss the merits of this request once feedback has been received from the youth organizations. If the Park & Recreation Commission determines that the conversion of this field is warranted, a recommendation will be forwarded to the City Council for final action. Lake Ann Field #3 V~~'i' ..' II CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952,227.1180 Fax: 952.227.1190 Engineering Phone: 952.227,1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227,1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952,227.1400 Fax: 952.227,1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us November 17,2008 Mr. Mark Williams Tonka Babe Ruth 1655 Lake Lucy Road Excelsior, MN 55331 Dear Mark: The City of Chanhassen is committed to providing quality athletic facilities for youth and adults in our community. Establishing and maintaining our athletic facilities has always been a high priority. As our community continues to grow, so does our need for additional sport specific facilities. One age group that has seen a large increase in participation is Little League baseball. Since only a small number of baseball fields currently exist in our city parks, the city is considering converting field #3 at Lake Ann Park to a youth baseball field. Currently, field #3 has been designated as a multi-purpose field and has primarily been used by youth baseball and youth softball. The Chanhassen Park & Recreation Commission would like to invite your organization to a public meeting to discuss this proposal on Tuesday, November 25 at 7:30 p.m. at Chanhassen City Hall in the City Council Chambers, 7700 Market Boulevard. If you are unable to attend the meeting and would like to share your comments, please e-mail meatjruegemer@ci.chanhassen.mn.us or call me at 952-227-1121. Sincerely, Jerry Ruegemer Recreation Superintendent JRk g:\park\jerrylfield use and permits rail 2008 Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Mr. Mark Williams Tonka Babe Ruth 1655 Lake Lucy Road Chanhassen, MN 55317 Mr. Todd Neils Chanhassen Athletic Association 990 Saddlebrook Curve Chanhassen, MN 55317 Mr. Greg Zimprich St. Hubert's 2861 Timberview Trail Chaska, MN 55318 Ms. Jessica Santjer Chapel Hill Academy 306 West 78th Street Chanhassen, MN 55317 Ms. Therese Douglass Minnetonka Girls Softball 3980 Vandan Road Minnetonka, MN 55345 Mr. Pete Jones Tonka MVB Baseball 4300 Chimo East Deephaven, MN 55391 Mr. Paul Mattiacci East Tonka Little League 18904 Hanus Road Minnetonka, MN 55345 Mr. Mike Mattson Chaska Area Youth Baseball Association P.O. Box 444 Chaska, MN 55318