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3 Environmental CommissionEnvironmental Commission What's working with the Commission? · Accomplishing the work on the annual calendar, specifically environmental awards, Arbor Day fesUviUes, special projects, maintaining a connection with the Villager and establishing connections with new residents. What is not worldng with the Commission? · Desire more clear direction from Council/residents about objectives and expectations and would like to Integrate that information into the Commission's calendar. · Council liaison has not been attending meetings. · Need to develop an active relationship with the Chamber and the Rotary to promote environmental business prances. What would the Commission do to improve those things that are not working? · Encourage attendance of liaison from the Council. · Continue to ask Council for their support. · Encourage more frequent joint meetings to discuss needs, objectives, direction and expectations of each body. What are the Commissions' expectaUons of the City Council? · Work more closely together to achieve the goals of the City. · Have a Council member present at meetings, · Allow the Commission to have representaUon in the Chamber and Rotary. How does the Commission define their role? · As an educator to the public that designs and develops information to make the residents more aware of environmental Issues and concems. · To educate the public of options and solutions that they may pursue to better protect the environment, their health and their homes. ENVIRONMENTAL COMMI~ON CITY OF CHANHASSEN BY-LAWS The following by-laws are adopted by the Chanhassen Environmental Commission to facilitate the performances of its duties and the exercising of its functions as a Commission established by the City Council pursuant to the provision of Subdivision 1, Section 462.354, Minnesota State Statutes annotated. Section 1 - Duties and Responsibilities 1.1 The Environmental Commission has the purpose and responsibility to provide the resists of Chanhassen with opportunities to i .reprove the quality of their envircmment, address issues that affect the city's natural reso~, provide environmental education to the public, bring a comprehensive perspective to environmental issues, and advocate the benefits and necessity of Chanhassen's natural resources. 1.2 The Environmental Commission shall serve as an advisory body to the City Council and Planning Commission in addressing the needs of the enviro, ment as directed by the City Council. All final decisions are to be m,~ by the City Council. 1.3 The Environmental Commission wifl consider and make recommendations at the direction of the City Council regarding environmental issues. 1.4 The Environmental Commission will make recommendations at the direction of the City Council regarding funding for environmental projects. 1.5 The Environmental Commission may ~ studies to the City Council and make recommendations ~g to the results. 1.6 The Environmental Commission will coordinate services with other governmental and private agencies for related issues 1.7 Establishment of Sub-Committees. The Environmental Commission may, as they deem appropriate, establish special sub-commi~ comrgised solely of theft own members. Section 2- Meetings 2.1 Time and Place. Regular meetings of the Commission shall be held on the second Wednesday of each month at 7:00 pa~. at 690 City Center Drive, unless otherwise directed by the Chai~n, in which ease, at least 24 hours notice will be given to all members. Regular meetings shall have a curfew of 9:00 p~m. which may be waived at the discr~on of the Chai~. All unfinished business will be carried over to the next regular meeting. When the regular meeting day falls on a legal holiday, them shall be no meeting. In such an event, the monthly meeting shall be resch~ed by consensm. 2.2 Special Meetings. Special meetings shall be held upon call by consensus of the Commission and with at least 48 hours of notice to all members. 2.3 Attendance. The Environmental Commission members shall attend not leas than 75% of all regular and special meetings held dmSng a given calendar year and shall not be absent from three consecutive meetings without prior notification of the ~. Failure to meet this minimum attendance requirement shall be reasonable cause for removal from the Commission by action of the City Council. Section 3 - Commission Composition - Terms and Vacancies 3.1 Composition. The Environmental Commission shall consist of seven voting membem. Seven members shall be ap~inted by the City Council and may be removed by the Council. The City Council shall appoint one of their members to serve as a liaison to the Commission. 3.2 Terms and Vacancies. The City Council shall appoint seven members to the commission for terms of three years. Vacancies during the term shall be filled by the Council for the unexpired portion of the term~ All membe~ shall serve without compensation. 3.3 Member Requirements. All members of the Environmental Commission shall be in compliance with all local, state, and federal environmental regulations at theft homes and owned businesses. Memlx~ will be allowed six months to correct any violations. Violations existing after that time will be reasonable cause for removal from the Commission by action of the City Council. 3.4 Quorum. Four Environmental Commission members shall constitute a quorum for the transaction of business. Whenever a quorum is not present, no final or official action shall be taken at such meeting. Section 4 - Organization 4.1 Election of Officers. The first meeting in Agril of each year, the Environmental Commission shall hold an organizational meeting. At this meeting, the Commission shall elect from its membership a chai_rpea, son and vice-chairpemm. This shall be done by voice vote. Vice-Chai~n shall be elected from the remaining members by the same proceeding, ff the Chairpem~n retires from the Environmental Commission before the next regular organizational meeting, the Vice-Ch~ shall be Chairperson. If both Chairpe~on and Vice-Chairperson retire, new officers shall be elected at the next regular meeting. If both Chairperson and Vice-Chah-pemon are absent from a meeting, the Commission shall elect a temporary Chairpemm by voice vote. 4.2 Duties of Chairperson and Vice-Chaffpemon. The Chai_vpemon, or in his/her absence, the Vice Chairperson, shall conduct the meeting so as to keep it moving as rapidly and efficiently as possible and shall remind members, wimesses and petitioners to preserve order and ~ and to keep comments to the subject at hand. The Chairpea~on shall not move for action but may second motions. 5.1 Procedure. When appropriate, parliamentary procedure governed by Robert's Rules of Order Revised shall be followed. Section 6 - Informational Meetings 6.1 Purpose of Informational Meetings. The purpose of an informational meeting is to collect information and facts in order for the Commission to develop a rational environmental issue recommendation for the City Council. 6.2 Meeting Procedure. At informational meetings, the following pmcedmes shall be followed in each case: The Chairperson shall state the purpose of the meeting. Interested persons may address the Commission, giving information regarding the particular proposal. Section 7 - Miscellaneous 7.1 Environmental Commission Discussion. Matters for discussion which do not appem' on the agenda may not be considered and discussed by the Commission until the end of the 7.2 Suspension of Rules. The Commission may suspend any of these roles by unanimous vote of the members present. 7.3 Amendments. Amendments of these by-laws may be made at any regular or s-lx~al meeting of the Environmental Commission but only if scheduled on the meeting agenda in advance of the meeting. 7.4 Review. At the first meeting in April of each year, these by-laws shall be read and adopted by the Environmental Commission. Adopted this 13"' day of June, 2001.