4. 2009 Park and Trail Capital Improvement Program CIP
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
L
MEMORANDUM
TO:
Park and Recreation Commission
FROM:
-fI(
Todd Hoffman, Park & Recreation Director
DA TE:
January 27, 2009
SUBJ:
2009 Park and Trail Capital Improvement Program CIP
Attached please find spreadsheets and project description sheets detailing the
2009 Park and Trail Acquisition and Improvement Capital Improvement
Program. I am pleased to provide the Commission with the following
information concerning each particular item.
2009 CAPITAL REPLACEMENT FUND PROJECTS
Recreation Center Fitness Equipment - $10,000
One new treadmill and two new elliptical cross trainers have been purchased and
installed. These pieces of equipment replaced an old treadmill and two old cross
trainers. All the equipment replaced was at or near fifteen years of age. A sales
order specifying the model and cost associated with these purchases is attached.
This is the second of a five-year replacement schedule for fitness equipment at
the center.
Recreation Center Picnic Shelter Concrete - $24,000
Clay soils and poor drainage improvements in the area of the picnic shelter have
resulted in extensive heaving and cracking of the picnic shelter concrete slab.
This has resulted in un-safe pedestrian conditions in an area intended for the
congregation of pedestrians. A new and larger concrete slab will be installed
with additional drainage improvements this spring/summer.
City Center Park Electronic Sign - $40,000
This project will install a remote controlled electronic reader board sign at the
northeast intersection of West 78th Street and Kerber Boulevard. The intent of
the sign is to inform people about upcoming community events with the hope
that they will attend and participate. An image of the type of sign proposed is
attached.
Chanhassen is a Community for life. Providing for Today and Planning for Tomorrow
2009 Park & Trail Capital Improvement Program
January 27, 2009
Page 2
PARK DEDICATION FUND PROJECTS
Picnic TableslBenches - $10,000
I am proposing that additional seating be purchased for use in City Center Park.
Specifically, three additional round tables with attached seating that can
accommodate shade umbrellas.
Trees - $10,000
This fall staff will identify a planting list and location map for new trees. In the
event that commissioners notice locations where an existing tree is diseased or
dying, or where a new tree would prove beneficial, please contact me over the
summer.
The Preserve Trail and Bridge - $250,000
Ryland Homes is scheduled to complete this trail connection this spring!
summer. To date we have reimbursed Ryland Homes $86,626.64 on this project
(see attached letter).
Lyman Boulevard Trail Improvements - $500,000 - Increased to $647,000
These improvements include the removal and redirection of a portion of the
wetland trail, construction of extensive new pedestrian trails adjacent to Lyman
Boulevard, a box culvert pedestrian underpass and a large, raised, curved
boardwalk. The original estimate for this work was $8,950,000 with $500,000
being contributed from the Park and Trail Dedication Fund. The actual bids
came in at $10,175,000, necessitating that the park share of the project be
increased to $647,000. It is the goal of all the stakeholders involved in this
project to have the work completed and open to the public by mid-summer. A
staff report detailing the project costs and two diagrams depicting the
improvements are attached.
Lake Ann Park Ball Field Nos. 4, 5 & 6 Safety Fencing - $100,000
It is staff's recommendation that we defer this project.
Lake Ann Park Stairway Project - $90,000
This stairway will lead from the top of the hill north of the new picnic shelter to
the beach. We have retained Hoisington Koegler Group to complete the design
work for the stairway.
South Lotus Lake Park Playground Refurbishment- $35,000
This investment will replace the border, provide for updated accessible access,
and, hopefully, some repainting of the poles.
2009 Park & Trail Capital Improvement Program
January 27, 2009
Page 3
Chanhassen High School Athletic Field Contribution - $600,000
Upon completion of the new Chanhassen High School Athletic Fields, we will
be delivering a $600,000 check from the park and trail fund to District 112 per
our joint use agreement pertaining to the priority use of the new fields.
I will be happy to answer any questions that commissioners have concerning the
2009 Park and Trail CIP.
City of Chanhassen, MN
Capital Improvement Program
2009 thru 2013
PROJECTS BY FUNDING SOURCE
Source Project# Priority 2009 2010 2011 2012 2013 Total
~ ""'"
--- fCapital Replacement Fund . -.
Tennis CourtS PK&T-072 n/a 125,000 125,000
Recreation Center Fitness Equipment PK&T-079 n/a 10,000 10,000 10,000 10,000 40,000
Recreation Center Picnic Shelter Concrete PK& T-094 n/a 24,000 24,000
City Center Park Electronic Sign PK&T-D95 n/a 40,000 40,000
Capital Replacement Fund Total 74,000 10,000 135,000 10,000 229,000
IPark Dedication Fund ,
Hwy 101 NorthlPleaseant View Rd Tran Connections PK&T-D29 n/a 175,000 175,000
Picnic Tables/Park Benches PK& T-042 n/a 10,000 10,000 10,000 10,000 10,000 50,000
Trees PK&T-043 n/a 10,000 10,000 10,000 10,000 10,000 50,000
Hwy 41 Pedestrian UnderpasslTran Grant Match PK&T-069 n/a 125,000 125,000
Tennis Courts PK& T -072 n/a 125,000 125,000
Rice Marsh Lake Trail PK&T-074 n/a 375,000 375,000
Uberty at Creekside Tran PK& T -075 n/a 275,000 275,000
The Preserve Trail and Bridge PK& T -076 n/a 250,000 250,000
2005 MUSA Park Acquisition and Development PK& T -078 n/a 400,000 400,000
Lyman Blvd Trail Improvements PK&T-081 nla 500,000 500,000
Bluff Creek Drive Gap Trail PK& T-D83 n/a 350,000 350,000
Pioneer Boulevard Gap Tran PK&T-084 n/a 300,000 300,000
Disc Golf Course Contribution PK&T -D85 n/a 20,000 20,000
Lake Ann Park Amphitheater & Ballfield Shelter PK&T-086 n/a 900,000 900,000
Lake Ann Park Ballfield Safety Fencing-#4, #5 & #6 PK&T-D87 n/a 100,000 100,000
Bandimere Park Ballfield Safety Netting PK& T-D88 n/a 40,000 40,000
Lake Ann Park Stairway Project PK&T-D89 nla 90,000 90,000
Bandimere Community Park ShelterlRestrooms PK& T-092 n/a 500,000 500,000
Skate Park Ramp Replacement PK& T-()93 n/a 100,000 100,000
South Lotus Lake Park Playground Refurbishment . PK& T-D96 n/a 35,000 35,000
Chanhassen High School Athletic Reid Contnbution PK&T-097 n/a 600,000 600,000
Pedestrian Trail to Arboretum PK&T-D98 n/a 200,000 200,000
. Chanhassen Native Preserve Trail, Rnal Phase PK&T -D99 n/a 90,000 90,000
Recreation Center Ballfield Safety Netting PK&T-100 n/a 40,000 40,000
Lyman Boulevard North Park Acquisition PK&T-101 n/a 400,000 400,000
Manchester Park, Phase 1 Development PK&T-102 n/a 250,000 250,000
Playground AcceSSlbirlty Improvements PK&T-103 nla 75,000 75,000
Park Dedication Fund Toiai 1.,595,000 1,420,000 960,000 1,170,000 1,270,000 6,415,000
GRAND TOTAL 1,669,000 1,430,000 1,095,000 1,180,000 1,270,000 6,644,000
-
Capital Improvement Program 2009 thru 2013 Contact Todd Hoffman
City of Chanhassen, MN Department Park & Trail Improvements
Project # PK&T -079 Type Equipment
Useful Life
Project Name Recreation Center Fitness Equipment Category Park
Account # 1 Account # 3 Priority nla
Account #2 Total Project Cost $50,000
Description I
Purchase of new fitness room equipment for the Recreation Center over the next four years.
Justification I
The fitness room equipment has not been replaced since the opening of the Recreation Center in 1995. The equipment is now 13 years old with
many pieces nearing or past their useful life expectancy.
Prior Expenditures 2009 2010 2011 2012 2013 Total
I 10,000 I Equipment 10,000 . 10,000 10,000 10,000 40,000
Total Total 10,000 10,000 10,000 10,000 40,000
Prior Funding Sources 2009 2010 2011 2012 2013 Total
I 10,000 I Capital Replacement Fund 10,000 10,000 10,000 10,000 40,000
Total Total 10,000 10,000 10,000 10,000 40,000
Operational Impact/Other I
Maintenance costs will be reduced.
Capital Improvement Program
City of Chanhassen, MN
2009 thru 2013
Contact Todd Hoffman
Project #
PK&T -094
Department Park & Trail Improvements
Project Name Recreation Center Picnic Shelter Concrete
Type bnprovement
Useful Life
Category Park
Priority n/a
Account # 1
Account #2
Account # 3
Description
Replace cracked, heaved and broken cement pad at the Chanhassen Recreation Center Picnic Shelter.
Justification
In it's current condition, this improvement is a safety liability.
Expenditures
Construction
Total
Funding Sources
Capital Replacement Fund
Total
Operational Impact/Other
2009
24,000
24,000
2010
2011
2012
2009
24,000
24,000
2010
2011
2012
Total Project Cost $24,000
2013
Total
24,000
24,000
2013
Total
24,000
24,000
Capital Improvement Program
City of Chanhassen, MN
2009 thru 2013
Contact Todd Hoffman
Department Park & Trail Improvements
Account # 1
Account #2
Account # 3
Type Improvement
Useful Life
Category Park
Priority nla
Project #
PK&T -095
Project Name City Center Park Electronic Sign
Total Project Cost $40,000
Description I
Installation and training associated with the construction of a 32" x 144" Daktronic Message Center. It would have a brick and mortor base to
match existing buildings, roofing, poles and amber electronic message board.
Justification I
Included in the 2008 Strategic Plan. It would replace the message sign board on a trailer currently utilized at this location.
Expenditures
Cons!ruction
2009
40,000
40,000
2010
2011
2012
2013
Total
40,000
40,000
Total
Funding Sources
Capital Replacement Fund
Total
2009
40,000
40,000
2010
2011
2012
2013
Total
40,000
40,000
Operational Impact/Other I
City of Chanhassen, MN
Capital Improvement Program
2009 thru 2013
PROJECTS BY FUNDING SOURCE
Source :Project# Priority 2009 2010 2011 2012 2013 Total
ICapital Replacemeut Fund I
Tennis Courts PK&T..()72 nla 125,000 125,000
Recreation Center Fitness Equipment PK&T..()79 nla 10,000 10,000 10,000 10,000 40,000
Recreation Center Picnic Shelter Concrete PK& T..()94 nla 24,000 24,000
City Center Park Electronic Sign PK&T-095 nla 40,000 40,000
Ca ital Replacement Fund Total 74,000 10,000 135,000 10,000 229,000
Park Dedication Fund
Hwy 101 NortWPleaseant w TraH Connections PK&T..()29 nla 175,000 175,000
Picnic T ables/Park Benches PK&T-D42 nla 10,000 10,000 10,000 10,000 10,000 50,000
Trees PK&T-D43 nla 10,000 10,000 10,000 10,000 10,000 50,000
Hwy 41 Pedestrian UnderpasslTraH Grant Match PK&T..()69 nla 125,000 125,000
Tennis Courts PK&T..()72 nla 125,000 125,000
Rice Marsh Lake Trail PK&T..()74 nla 375,000 375,000
liberty at Creekside Trail PK&T..()75 nla 275,000 275,000
The Preserve Trail and Bridge PK&T..()76 nla 250,000 250,000
2005 MUSA Park Acquisition and Development PK&T..()78 nla 400,000 400,000
Lyman Blvd Trail Improvements PK&T..()81 nfa 500,000 500,000
Bluff Creek Drive Gap Trail PK& T-D83 nla 350,000 350,000
Pioneer Boulevard Gap TraH PK& T..()84 nla 300,000 300,000
Disc Golf Course Contnbution PK&T..()85 nla 20,000 20,000
lake Ann Park Amphitheater & Ballfield Shelter PK&T..()86 nla 900,000 900,000
Lake Ann Park Ballfield Safety Fencing-#4, #5 & 116 PK&T..()87 nla 100,000 100,000
Bandimere Park Ballfield Safety Netting PK&T..()88 nla 40,000 40,000
Lake Ann Park Stairway Project PK&T..()89 nla 90,000 90,000
Bandimere Community Park ShelterlRestrooms PK& T-D92 nla 500,000 500,000
Skate Park Ramp Replacement PK&HJ93 nla 100,000 100,000
South Lotus lake Park Playground Refurbishment . PK& T..()96 nla 35,000 35,000
Chanhassen High School Athletic FIeld Contribution PK&T-097 nla 600,000 600,000
Pedestrian Trail to Arboretum PK& T..()98 nla 200,000 200,000
. Chanhassen Native Preserve Trail, Final Phase PK& T..()99 nla 90,000 90,000
Recreation Center Ballfield Safety Netting PK&T-I00 nla 40,000 40,000
Lyman Boulevard North Park Acquisition PK&T-101 nla 400,000 400,000
Manchester Park, Phase 1 Development PK&T-102 nla 250,000 250,000
Playground AccessibDity Improvements PK&T-I03 nla 75,000 75,000
Park Dedkation FlinG Totai 1,595,000 1,420,000 960,000 1,170,000 1,270,000 6,415,000
GRAND TOTAL 1,669,000 1,430,000 1,095,000 1,180,000 1,270,000 6,644,000
Capital Improvement Program
City of Chanhassen, MN
2009 thru 2013
Project #
PK&T -042
Project Name Picnic TableslPark Benches
Account # 1 410-000-4705
Account # 3
Account #2
Description I
Purchase of picnic tables and park benches.
Contact Todd Hoffman
Department Park & Trail Improvements
Type Improvement
Useful Life 30 Years
Category Park
Priority nla
Total Project Cost $56,000
Justification
I
New tables and benches are needed to replace old stock and meet new needs.
Prior
6,0001
Total
Expenditures
Equipment
2009
10,000
10,000
2010
10,000
10,000
2011
10,000
10,000
2012
10,000
10,000
Total
P)'ior
6,000 I
Total
Funding Sources
Park Dedication Fund
2009
10,000
10,000
2010
10,000
10,000
2011
10,000
10,000
2012
10,000
10,000
Total
Operational Impact/Other I
2013
10,000
10,000
Total
50,000
50,000
2013
10,000
10,000
Total
50,000
50,000
Capital Improvement Program
City of Chanhassen, MN
I Project # PK&T -043
. Project Name Trees
Account # 1 410-0000-4701
Account #2
Description
Annual tree planting program.
Account # 3
2009 thru 2013
Contact Todd Hoffman
Department Park & Trail Improvements
Type Improvement
Useful Life 50 Years
Category Park
Priority nla
Total Project Cost $75,000
Justification
ParkIands and other City properties experience tree loss annually, due to storm damage, disease, stress, etc.
Prior
5,0001
Total
Prior
5,0001
Total
Expenditures
Land Improvement
Funding Sources
Park Dedication Fund
Operational Impact/Other
Total
Total
2009
10,000
10,000
2009
10,000
10,000
2010
10,000
10,000
2010
10,000
10,000
2011
10,000
10,000
2011
10,000
10,000
2012
10,000
10,000
2012
10,000
10,000
2013
10,000
10,000
Total
50,000
50,000
2013
10,000
10,000
Total
50,000
50,000
Future
20,000 I
Total
Future
20,000 I
Total
Capital Improvement Program
City of Chanhassen, MN
PK&T-076
2009 thru 2013
Contact Todd Hoffman
Account # 1 410-0000-4710
Account # 3
Department Park & Trail Improvements
Type Improvement
Useful Life 50 Years
Category Park
Priority nfa
Project #
Project Name The Preserve Trail and Bridge
Account #2
Total Project Cost $250,000
Description I
The Preserve trail is a 2,800 foot pedestrian trail improvement tied to the development of the Preserve. This trail will be situated in the Bluff Creek
preservation corridor traveling from Bluff Creek Boulevard north to Lyman Boulevard. A large bridge crossing of Bluff Creek will be the
signature component ofthis project. Rottlund Homes is responsible for the construction of the trail and bridge as a condition oftheir development
contract with the City. Upon completion ofthe trail, Rottlund Homes will be reimbursed for the cost of the project materials.
Justification
I
This section of trail is identified on the City's comprehensive trail plan. The City has an obligation to construct it concurrent with development of
the surrounding properties.
Expenditures
Construction
2009
250,000
250,000
2010
2011
2012
2013
Total
250,000
250,000
Total
Funding Sources
Park Dedication Fund
2009
250,000
250,000
2010
2011
2012
2013
Total
250,000
250,000
Total
Operational Impact/Other I
Maintenance and operations costs.
Capital Improvement Program
City of Chanhassen, MN
2009 thru 2013
Contact Todd Hoffman
Department Park & Trail Improvements
Type Improvement
Useful Life 30 Years
Project #
PK&T -081
Project Name Lyman Blvd Trail Improvements
Account # 1
Account # 3
Category Park
Priority nla
Account #2
Total Project Cost $500,000
Description I
Pedestrain trail and underpass improvements along Lyman Boulevard from Powers Boulevard to Highway 41. This phase of construction includes
the portion of road from Audubon Road to Galpin Blvd.
Justification
I
Lyman Boulevard is scheduled for reconstruction. The best time to construct trail improvements is concurrent with the road project.
Expenditures
Construction
2009
500,000
500,000
2010
2011
2012
2013
Total
500,000
500,000
Total
Funding Sources
Park Dedication Fund
2009
500,000
500,000
2010
2011
2012
2013
Total
500,000
500,000
Total
Operational Impact/Other
Maintenance and operations costs.
Capital Improvement Program
City of Chanhassen, MN
2009 thru 2013
Contact Todd Hoffman
Department Park & Trail Improvements
Account # 1
Account #2
Account # 3
Type Improvement
Useful Life
Category Park
Priority nfa
Project #
PK&T-087
Project Name Lake Ann Park Ballfield Safety Fencing-#4, #5 & #6
Total Project Cost $100,000
Description I
Installation of safety back stops and dug outs on fields #4, #5 and #6.
Justification I
Spectators and players are getting hit by foul balls from adjoining fields at a higher than expected rate.
Expenditures
Construction
2009
100,000
Total 100,000
2010
2011
2012
2013
Total
100,000
100,000
Funding Sources
Park Dedication Fund
2009
100,000
100,000
2010
2011
2012
2013
Total
100,000
100,000
Total
Operational Impact/Other I
Capital Improvement Program
City of Chanhassen, MN
2009 thru 2013
Contact Todd Hoffman
Department Park & Trail Improvements
Account # 1
Account # 3
Type Improvement
Useful Life
Category Park
Priority nla
Project #
PK&T -089
Project Name Lake Ann Park Stairway Project
Account #2
Total Project Cost $90,000
Description I
Construction of one new stairway from the Lake Ann Beach to the new picnic shelter and an extension of the existing stairway alongside the old
pavilion.
Justification
I
With the opening of the new picnic shelter, foot traffic between it and the beach has resulted in significant erosion of the hillside at this location.
The stairway and accompanying vegetation plantings are planned to mitigate this damage.
Expenditures
Construction
2009
90,000
90,000
2010
2011
2012
2013
Total
90,000
90,000
Total
Funding Sources
Park Dedication Fund
2009
90,000
90,000
2010
2011
2012
2013
Total
90,000
90,000
Total
Operational Impact/Other I
Capital Improvement Program
City of Chanhassen, MN
2009 thru 2013
Contact Todd Hoffman
Department Park & Trail Improvements
Account # 1
Account #2
Account # 3
Type Improvement
Useful Life
Category Park
Priority nla
Project #
PK&T -096
Project Name South Lotus Lake Park Playground Refurbishment
Total Project Cost $35,000
Description I
Replace dilapidated wood playground border with new concrete border, install handicap accessible access points and paint poles.
Justification I
This playground is 18 years old and is in need of repair.
Expenditures
Construction
2009
35,000
35,000
2010
2011
2012
2013
Total
35,000
35,000
Total
Funding Sources
Park Dedication Fund
2009
35,000
35,000
2010
2011
2012
2013
Total
35,000
35,000
Total
Operational Impact/Other I
Capital Improvement Program
City of Chanhassen, MN
2009 thrn 2013
Contact Todd Hoffman
Department Park & Trail Improvements
Type Improvement
Usefnl Life 30 Years
Category Park
Priority nla
Project # PK&T -097
Project Name Chanhassen High School Athletic Field Contribution
Account # 1 Account # 3
Account #2
Total Project Cost $600,000
Description
Component of a master agreement between the City and Independent School District # 112 to provide a practical means for shared use of athletic
fields at the new Chanhassen High School.
Justification
In return for this investment, the City will be granted second priority scheduling of the fields, without charge, at times that do not conflict with the
District's scheduled events.
Expenditures
Construction
2009
600,000
600,000
2010
2011
2012
2013
Total
600,000
600,000
Total
Funding Sources
Park Dedication Fund
2009
600,000
600,000
2010
2011
2012
2013
Total
600,000
600,000
Total
Operational Impact/Other
~-
"-1fI6III<fl> A%r%:
.EKERCTSE ....., D
EQUIP./IIENT
Prepared By:
Eric Johnson
Eric Johnson
7585 Equitable Drive
Eden Prairie, MN 55344
Phone: 612-861-8848
Fax: 612-866-9634
ejohnson@2ndwindexercise.com
1 1 ::J 1 "!)i]")
1..................................... .!1...........................................
':-,..\. <-<-"^"'--.
'...0.......... _._._._.m
tJI
"'-'
Sales Order
SHIP TO INFORMATION
ompany: City of Chanhassen Community Center
Location Contact: Jodi Sarles
Address: 2310 Coulter Boulevard
City: Chanhassen
State: MN Zip Code: 55317
Location Phone: 952-227-1400 Cell: 952-227-1401
Location Fax:
Additional Contact:
Iternative Phone:
BILL TO INFORMATION
ompany: Same
Purchaser Contact:
Address:
City:
State: Zip Code:
Purchaser Phone:
Purchaser Fax:
Email: Jsarles@cLchanhassen.mn.us
dditional Info:
LFCLST
Description
* Treadmills *
Life Fitness Heavy Duty Full Feature W / HR
Frame Pads List
Discounted Price Extend Price
$7,195.00
$4,800.00
4,800.00
* Elliptical Cross Trainers *
2 Qpro-3700
Octane Cordless Total Body Heavy Duty W / HR
$5,195.00
$2,450.00
$4,900.00
INVOICE # :
Authorized Signature:
Sign Agreement
Equipment Total: $ 9,700.00
Trade In:
Factory Freight:
Delivery/l nstallation: $ 199.00
Disposal Fee:
Subtotal: $ 9,899.00
Tax: $643.44
Maintenance Agreement:
Date: Date Total: $ 10,542.44
Special Instructions & Notes
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RECEIVED
RYLAND
~~ CCY/y HOMES@
JAN 2 3 {U08
January 18 2008
, CITY OF CH" !\lHASSEN
TWIN CITIES DIVISION
Todd Hoffman
Park and Recreation Director
City of Chanhassen
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
7599 Anagram Drive
Eden Prairie, MN 55344
952-229-6000 Office
952-229-6024 Fax
www.ryland.com
Builder's License #20035443
Re: Pedestrian Bridge, Preserve at Bluff Creek
Dear Todd:
As you are aware, the pedestrian bridge at the Preserve at Bluff Creek has been installed,
and over the past couple of months Ryhind has paid the engineering costs, the installation
. costs and has paid Contech for the cost of the bridge. Therefore at this time Ryland
requests reimbursement for these costs as noted in the Development Contracts for The
Preserve at Bluff Creek. Below is a summary of costs paid:
1. Contech Bridge Solutions Inc. deposit $16,334.00
2. Contech Bridge Solutions Inc. final payment $35,936.00
3. Van Sickle Allen Engineering and Westwood Coor. Fee $ 5,253.57 ~
4. S.M. Hentges Installation and Abutment Costs $29.103.07 t(
Total Reimbursement Request $86,626.64 1
From my October 4th, 2007 letter summarizing expected costs, we had increases in the,l" nO
cost of the bridge and abutments costs. The bridge additional cost is due adding taxes Y
and a fuel surcharge was added. There was also a change order generated on the
abutments do to a last minute change in the elevation ofthe bridge. The change came on
the same day S. M. Hentges was ready to pour the footings. Attached for your review are
back up invoices and pay requests.
Also attached is Contech's bridge maintenance and warranty information for your files.
This has been an enjoyable job and Ryland is excited to finish up the trail and the tub
railing this Spring to complete the project. Please call me at (952) 229-6007 if you have
any questions.
$A
Mark Sonstegard
Land Development Manager
Twin Cities
MEMORANDUM
TO:
Todd Gerhardt, City Manager
FROM:
Paul Oehme, Dir. of Public Works/City Engineer
DATE:
May 27, 2008
SUBJ:
Lyman Boulevard Improvement Project 06-03: Approve Bid
PROPOSED MOTION
"The City Council approves the bid for the Lyman Boulevard Improvements,
Phase 1, contingent on Carver County awarding the contract."
City Council approval requires a simple majority vote of the City Council
present.
BACKGROUND
At the November 13,2007 Council work session, staff reviewed the Lyman
Boulevard roadway agreement with Council and discussed the improvements to
Lyman Boulevard for Phase 1.
On December 10, 2007, Council approved the cost participation agreement for
Lyman Boulevard improvements.
On January 28, 2008, the Council approved a resolution for No Parking on Lyman
Boulevard for the Phase 1 area.
At the February 25, 2008 Council work session, staff reviewed the Lyman
Boulevard Plans with Council.
At the April 28, 2008 Council work session, staff reviewed the final proposed
Lyman Boulevard Plans with Council.
On May 12,2008 Council approved plans and specifications.
On May 20, 2008, staff held an open house meeting at the Chanhassen
Recreational Center.
Todd Gerhardt
May 27, 2008
Lyman Boulevard Improvement Project
Page 2
DISCUSSION
Bids for this project were opened on May 19,2008 at 2:00 p.m. at the Carver
County Public Works Building. Three contractors submitted bids for the project
and they were checked for errors.
The following are the bids that were received:
Contractor Bid
S.M. Hentges & Sons $7,412,207.34
Wm. Mueller & Sons $7,756,547.65
Minger Construction $8,382,859.55
The Engineer's Estimate at the time of bid was $7,876,460.25.
FUNDING
The roadway project will require right-of-way to be acquired to accommodate the
wider street width. Carver County is completing a right-of-way plat for the
project. The roadway agreement for the project stipulates Chanhassen and
Chaska will acquire the property. Funding for the right-of-way is to be paid for as
stipulated in the roadway agreement. The City of Chanhassen will be responsible
for 45% of the right-of-way costs, Carver County 45% and the City of Chaska
10%. The estimated cost for right-of-way is $900,000. Staffhas obtained
appraisals for the properties in Chanhassen. These costs could go up if property
owners wish to go through condemnation proceedings. At this time, the only
properties that should need to be acquired are the properties at the intersection of
Lyman Boulevard and Audubon Road South (CSAH 15) and the property directly
south of the intersection of Lyman Boulevard and Galpin Boulevard (CSAH 19).
The property owners have been made aware of the project and offer letters were
sent out on February 15,2008. In the event that a reasonable offer cannot be
negotiated, a condemnation proceeding may be necessary for the project. Staff
would like to avoid this option if at all possible. Condemnation proceedings take
approximately four months to complete. To keep the project on schedule, a quick
take is planned for June 12.
Funding for the project is proposed to come from several sources. The City of
Chanhassen will be responsible for 45% of the project costs, Carver County 45%
and the City of Chaska 10% for the section midway between CSAH 19 and
TC& W railroad to midway between Audubon Road South and Audubon Road
North. The City ofChanhassen will be responsible for 40.29% of the project cost,
Carver County 40.29%, and City of Chaska 19.41 % for the segment west of the
main project area. Chaska School District 112 will be contributing $1,000,000 to
the construction project and will be dedicating land. The land value dedicated is
not included in the costs. MnDOT has allowed Chanhassen's Municipal State
Aid (MSA) funds to be advanced three years for use on an off-system corridor.
G:\ENGIPUBLIC\_2006 Projectsl06-03 Lyman Imp (powers 10 TH 41)1052708 bkgd app bid.doc
Todd Gerhardt
May 27, 2008
Lyman Boulevard Improvement Project
Page 3
The advancement of funds means the City will not have available funds until
2012 for City collector roadway projects or future phases of Lyman Boulevard
Improvements unless more funds become available by the State.
The CIP budgeted funds and the new County project estimate are shown below:
CIPIBased on Bid Plus
Funding Estimate August '07 Indirect
County Costs.
Estimate
Arterial Collector Development Fund $250,000 250,000
Revolving Assessment $400,000 885,000
Fundi Abatement Funds
MSA $1,243,000 1,500,000
Other Agencies(County, Chaska, $5,457,000 5,788,000
School District)
Park Dedication Fund $500,000 647,000
Surface Water Utility Fund $800,000 805,000
Water Utility Fund $250,000 250,000
Sanitary Sewer Utility Fund $50,000 50,000
Total Project Cost $8,950,000 $10,175,000
1. Funding total includes bid plus engineering costs, Right-of-Way acquisition
costs, railroad improvements, and other misc. costs. Total project costs do not
include moving of electrical - Xcel, MVEC or City of Chaska utilities.
The funding splits for Chanhassen for this background were calculated by Carver
County. At the time of this background being submitted for publication, staffhas
not been able to concur with these numbers since some documentation has not
been submitted for review. The City's portion of the project cost is estimated
at $4,387,000. The City's cost for the August '07 County estimate was
$3,493,000. The final City cost for the project will not be known until the project
is complete and the construction contract has been finaled.
This signal installation at Galpin Boulevard should be contingent on the property
to the south of the intersection paying for the south leg of the signal since the
property owner is the sole beneficiary of these improvements. Also, a right turn
lane to this property should also be installed in conjunction with the signal. These
costs should also be passed on to the property owner. Staff has been discussing
these improvements with the property owner but has not finalized an agreement.
The cost estimate in the CIP was from the August 2007 County estimate. Items
added in since January 2008 includes a boardwalk and a signal at Galpin
Boulevard and Lyman Boulevard.
G:\ENGIPUBLIC\_2006 ProjeC\SI06-03 Lyman Imp (powers to TH41)I052708 bkgd app bid.doc
Todd Gerhardt
May 27, 2008
Lyman Boulevard Improvement Project
Page 4
The City of Chaska approved the bid on May 20, 2008 contingent on Chanhassen
and Carver County approving the bid.
SCHEDULE
A general schedule of the project is as follows:
Council Approval of Bids and Cost Participation
Construction Start
Final Completion
May 27, 2008
June, 2008
July 19,2009
Most of the roadway improvements on Lyman Boulevard will take place during
the 2008 construction season. A 2-month closure of Lyman Boulevard from
Audubon North to Audubon South is planned to complete soils correction and
install the box culvert pedestrian underpass. This section of roadway is planned
to be reopened on or before September 1, 2008. A significant amount of private
utilities will need to be moved prior to most of the soils correction work taking
place. Lyman Boulevard from Galpin Boulevard to Lake Hazeltine Drive is
anticipated to be closed the entire construction season, possibly until November.
Access to Lake Hazeltine Drive will be maintained throughout the project. A
detour of Lyman Boulevard is planned for TH 101 east of Audubon Road and a
detour on Galpin Boulevard for the traveling public east of Galpin Boulevard.
Powers Boulevard will be used as a detour if this section of roadway is opened
sooner than expected.
In 2009, the work on Lyman Boulevard from Lake Hazeltine Drive to Audubon
Road South including the reconstruction of Audubon Road South of Lyman
Boulevard is anticipated to be completed by June 30, 2009 with a 2-month closure
of Audubon Road and Lyman Boulevard at this intersection. Final completion is
planned for July 19,2009.
Attachment: 1. Map
2. CIP Sheet
3. Resolution
G:\ENGIPUBLlCI_2006 Projects\06-03 Lyman Imp (powers to TH41)\052708 bkgd app bid.doc
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