PRC SUM 2009 03 24
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
SUMMARY MINUTES
MARCH 24, 2009
Chairman Daniel called the meeting to order at 7:30 p.m.
MEMBERS PRESENT:
Jeff Daniel, Tom Kelly, Glenn Stolar, Steve Scharfenberg, Scott
Wendt, and Thor Smith
MEMBERS ABSENT:
Dan Campion
STAFF PRESENT:
Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation
Superintendent; John Stutzman, Recreation Supervisor; Susan Bill, Senior Center Coordinator;
Jodi Sarles, Recreation Center Manager; Dale Gregory, Park Superintendent; and Terry Jeffrey,
Water Resources Coordinator
APPROVAL OF AGENDA: Stolar moved, Wendt seconded to approve the agenda as
presented. All voted in favor and the motion carried unanimously with a vote of 6 to 0.
PUBLIC ANNOUNCEMENTS:
Todd Hoffman announced the reappointment of Jeff Daniel
and the appointment of Elise Ryan to 3 year terms.
VISITOR PRESENTATIONS:
None.
APPROVAL OF MINUTES: Scharfenberg moved, Wendt secondedto approve the
verbatim and summary minutes of the February 24, 2009 Park and Recreation
Commission meeting as presented. All voted in favor and the motion carried unanimously
with a vote of 6 to 0.
REVIEW KERBER POND PARK TRAIL AND RAIN GARDEN LANDSCAPING PLAN.
Terry Jeffery provided details of the landscaping plan that is proposed along the Kerber Pond
Park trail. Commissioner Stolar asked if the filtration work would have to be done annually.
Commissioner Kelly asked about the trail condition in the winter. Commissioner Scharfenberg
asked what is covered by the $100,000. Chairman Daniel expressed concern with the depth of
the first pond. Terry Jeffrey provided an update on the work being done on the West Central
Lotus Lake project in Meadow Green Park.
Smith moved, Scharfenberg seconded that the Park and Recreation Commission
recommends that the City Council approve the landscaping plans for Kerber Park and
authorize the request for bids to perform the work. All voted in favor and the motion
carried unanimously with a vote of 6 to 0.
Park and Rec Commission - March 24, 2009
MODIFICATIONS TO THE 2009-2013 PARK AND TRAIL ACQUISITION AND
DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM.
Due to significant reductions in revenue in the park dedication fund Todd Hoffman asked the
commission to review the 2009-2013 park and trail acquisition and development capital
improvement program for possible deletions or postponements. Commissioner Smith asked
about the tennis courts which were being recommended to be eliminated. Commissioner Kelly
asked about the status of the projects proposed for 2009. Commissioner Scharfenberg asked
staff to clarify what’s included in the final phase of the Chanhassen Native Preserve Trail
project. Commissioner Stolar suggested moving payment for the skate park ramp replacement
from the park dedication fund to capital replacement fund and dividing it into 4 years at $25,000
per year beginning in 2010. There was discussion of the Bluff Creek, Pioneer Boulevard,
Highway 101 and Rice Marsh trails and whether to lump them all together hoping to get a better
price or splitting up the projects. It was decided to stagger two projects a year in 2010, 2011 and
2012. Commissioner Stolar suggested putting $40,000 a year for 3 years to address ballfield
safety improvements. Commissioner Scharfenberg addressed the items being eliminated, i.e.
concession stand at Lake Ann Park. After discussion on how the motion should read, the
following motion was made.
Stolar moved, Wendt seconded that the Park and Recreation Commission recommends
that the City Council approve modification to the 2009-2013 CIP to eliminate or postpone
twelve projects totaling $2,750,000 in order to preserve park dedication funds for
improvements and/or land acquisition that are deemed essential or time sensitive, with the
following amendments:
1. That staff investigate skate park ramp replacement from the park dedication fund to the
capital replacement fund thereby spreading it out over a period of years.
2. Moving the Rice Marsh Lake and Pioneer Boulevard gap trail projects to 2012.
3. Moving the Highway 101 North/Pleasant View Road trail connections to 2011.
All voted in favor and the motion carried unanimously with a vote of 6 to 0.
RECREATION PROGRAM REPORTS:
CHANJAM ’09.
John Stutzman presented an update on ChanJam ’09 being held at the Chanhassen Rec Center on
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Friday, April 17. A new development is that Dave Ryan from the KDWB morning show will
be the emcee of the event. Commissioner Scharfenberg asked where the event was being
advertised. Chairman Daniel asked staff to email commission members a couple weeks prior to
the event outlining what sort of help staff would like to see from commission members.
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Park and Rec Commission - March 24, 2009
2008/09 ICE SKATING RINK EVALUATION.
John Stutzman reviewed the evaluations from the 2009-2009 ice skating season. Commissioner
Kelly asked if skating rink attendants were necessary. Chairman Daniel asked how the operating
expenses this year compared with last year.
2009 EASTER EGG CANDY HUNT PREVIEW.
John Stutzman gave a preview of the activities planned for the Easter Egg Candy Hunt scheduled
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for Saturday, April 11 at the Chanhassen Rec Center.
RECREATION CENTER REPORT.
Jodi Sarles reported on the activities and programs that have occurred at the rec center over the
winter quarter. Commissioner Scharfenberg asked for clarification of why the aerobics program
was cancelled.
SENIOR CENTER REPORT.
Susan Bill reported on the Senior Center activities and programs planned for 2009. In
discussing the Passport to the World program, Commissioner Stolar suggested bringing kids
from the local school Spanish emergent program to join with a Spanish/Mexican celebration.
Commissioner Scharfenberg suggested holding an event in conjunction with the Music in the
Park Series.
PARK & TRAIL MAINTENANCE REPORT.
Dale Gregory addressed issues relating to the
ice skating rinks, oxygen aerator on Lake Susan, wood duck houses and Dutch Elm disease.
Commissioner Stolar asked about the cost savings if the two neighborhood park ice skating rinks
were eliminated. Commissioner Kelly thanked the maintenance crew for a great job of getting
the snow off city trails.
ADMINISTRATIVE REPORT.
Todd Hoffman reviewed the proposed future agenda schedule for the remainder of the year. In
discussing the joint meeting between the commission and City Council, Chairman Daniel
suggested discussing the current status of the Capital Improvement Program, clarification of the
commission’s recommended changes for the CIP in the future, and suggestions for the city’s
recreation programming. Commissioner Kelly asked if the City Council was aware of the
success of the off leash dog park. Commissioner Stolar suggested staff provide statistics on
what’s been done to address programming for the 12 to 16 year old age group.
COMMISSION MEMBER COMMITTEE REPORTS.
None.
COMMISSION MEMBER PRESENTATIONS:
None.
ADMINISTRATIVE PACKET:
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Park and Rec Commission - March 24, 2009
Todd Hoffman reviewed the Seminary Fen Stewardship Plan, and an email regarding plowing or
not plowing of the LRT trail. Commissioner Stolar asked for an update on the lifeguard contract
for Lake Ann Park. Commissioner Scharfenberg asked about the Chanhassen Rotary Club 2009
Distinguished Service Award Balloting. It was decided to vote after the regular meeting was
adjourned.
Smith moved, Kelly seconded to adjourn the meeting. All voted in favor and the motion
carried unanimously with a vote of 6 to 0. The Park and Recreation Commission meeting
was adjourned.
Submitted by Todd Hoffman
Park and Rec Director
Prepared by Nann Opheim
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