4a. 2009 Easter Egg Candy Hunt Evaluation
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
L/o.....
MEMORANDUM
TO:
Jerry Ruegemer, Recreation Superintendent
John W. Stutzman, Recreation Supervisor j t,5
FROM:
DATE:
April 13, 2009
SUBJ:
2009 EasterEgg Candy Hunt Evaluation
The Chanhassen Park and Recreation Department's Easter Egg Candy Hunt was
held on Saturday, April 11, 2009 at the Chanhassen Recreation Center. There
were 226 kids registered for this event. The total number of participants is two
less than the 2008 total. There were 158 pre-registered participants and 68
registered the day of the event. I believe there are several different factors for the
attendance decline at this event. First, we are seeing many competing events in
surrounding communities. Also, people are being more selective of the activities
for their families to participate in.
Sticks and Tones provided the musical entertainment for this year's event. This
was the first time they performed at this event. They did a great job and are very
easy to work with. They had great crowd participation with many kids right up
front dancing.
V olunteers from the Chaska High School Key Club were a tremendous asset with
setup, cleanup, candy distribution, and wearing the bunny costume. Volunteers
provide such a great service at these types of events. They will be asked to help
again next year. City employees were also extremely helpful in running this event
as many of them stepped up and volunteered their time as well.
I recommend that the Easter Egg Candy Hunt continue to be held at the
Chanhassen Recreation Center. It offers great flexibility for all weather
conditions. The candy hunt was held outside in a designated area on the soccer
fields north of the Recreation Center. Parents and onlookers surround the area
with good visibility of the candy hunt. Participants were divided into three age
groups, 4 and under, 5-8 and 9-12, creating an environment that is safe for all
participants. I would recommend continuing to run the candy hunt in this fashion
in the future.
In keeping with our goal of providing high quality programs throughout, we again
used color posters made by city hall front office staff for all aspects of the event,
i.e. coloring contest categories, sponsorship thank you posters, registration table
signs, and directional signs. I would also look for new low-budget additions to
the celebration to continue to build on the success of this event as there are so
many options available to people. Continuing to find ways to improve this event
should ensure consistent attendance.
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Mr. Jerry Ruegemer
April 13, 2009
Page 2
RECOMMENDA TIONS FOR 2009
~ Continue holding the event at the Chanhassen Recreation Center.
~ Once again do not list the start times for the candy hunt.
~ Continue having the Key Club and other volunteers set up the morning of the event.
~ Registration and check-in tables should be put on both sides of the hallway again. This
forces participants to walk through and check in or register.
~ Continue handing out candy bags to kids as they leave the registration table.
~ I would recommend finding new entertainment to provide variety each year.
~ Continue to encourage pre registration but allow walkups the day of the event.
~ Approach potential sponsors to operate this event.
2009 Easter Egg Candy Hunt
Revenue
Pre-registration: 158 participants
Registrations at the Door: 68 participants
$ 632.00
$ 272.00
$ 904.00
Expenses
Target: Candy, prizes, etc.
Musical Entertainment
Pilgrim Cleaners: Dry Cleaning
$ 792.29
$ 225.00
$ 47.46
$1,064.75
Total Revenues
Total Expenses
$ 904.00
-$ 1.064.75
-$ 160.75