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1994 01 21 .... - AGENDA CHANHASSEN SENIOR COMMISSION FRIDAY, January 21, 1994 9:30 A.M. TO 12:00 P.M. CITY HALL COUNCIL CHAMBERS Approval of A2:enda 2. 3. 4. 5. 6. 7. -8. 9. 1. Approval of Minutes dated December 17, 1993. Visitors Presentation. Election of Officers. Approval of Bylaws. Goals and Objectives for 1994. Update on Senior Center Activities. 1994 Meeting schedule. Update on Senior Housing. Update on the Chore Program. 10. Update on Calling Network for Elderly. 11. Update on Senior Linkage Line (SLL). 12. Senior Commission Comments. Adjournment - ** FOR THOSE OF YOU WHO NEED TRANSPORTATION TO THE MEETING, CONTACT SHARMIN AL.JAFF AT CITY HALL (937.1900 EXT. 120) AND A RIDE WILL BE ARRANGED. . CHANHASSEN SENIOR COMMISSION REGULAR MEETING DECEMBER 17, 1993 Chairwoman Billison called the Senior Commission meeting to order at 9:30 a.m. MEMBERS PRESENT: Bernice Billison, Sherol Howard, Barbara Montgomery, Selda Heinlein, Mark Littfin Sr, Albin Olson and Jane Kubitz STAFF PRESENT: Sharmin AI-Jaff, Planner I; and Kitty Sitter, Senior Linkage Line Coordinator; (Taping of the meeting began at this point on the agenda.) UPDATE ON SENIOR CENTER ACTIVITIES. Howard: This will be very short. We, when we met the other day we mostly had a review of the past year because we have several new members coming in in January so we really did not do much planning. Our attendance has steadily increased. Everything to do with the senior center seems to be progressing very nicely. We met all our goals but not establish the ones for the new year but everything seems fine with the senior center. . Billison: Good. That's a good report. Does anybody have any questions or additions? UPDATE ON CHORE PROGRAM. AI-Jaff: We have with us Maureen with the SAIL program. Maureen with Kitty and Vicky with Carver County have been meeting regularly. We have, actually Maureen and myself have been meeting just to discuss what type of needs there are in Chanhassen. What we have seen as the needs and then there was the joint meeting...last week. You're aware that we're... away the HOME program in January. Billison: Discontinuing? AI-Jaff: Yes. Howard: First or end of January? AI-Jaff: First of January. So the end of this year would be the end of the program. And that's where we started working with Maureen and Maureen is trying to...! don't know how she does it but she has been successful. She is going to start the CHORE program in January and I'll let her fill you in on the details. When we say January, remember when we started the Senior Linkage Line. We said that the program started in May. However, actual phone . 1 r . . . Chanhassen Senior Commission - December 17, 1993 calls and where we started accepting the phone calls didn't take place until June so there is going to be some kind of a gap but it's not a lengthy one. I'll let Maureen explain all of that. Billison: Maureen, would you give us your full name please? Maureen Schneider: Certainly. I'm Maureen Melligard Schneider and I am the SAIL coordinator for Carver County along with the four other counties that participate in Mid- Minnesota SAIL. And I brought along a few, maybe not enough but I think maybe Sherol you've seen it before and I know Sharmin has. Just a few of our SAIL newsletter which we call the Wave Length which will give you something to take home and to give you some background on SAIL. Just before I start talking to you about the CHORE services, I'd like to briefly update you on the SAIL project so you can understand how CHORE services have grown out of our SAIL initiative. Just a few basic facts about SAIL. First of all SAIL is an acronym, as if we needed another one but we got one. SAIL stands for Seniors Agenda for Independent Living. And it was legislated in 1991. It began in 1992. The actual studies that led to SAIL's formation were started when Governor Perpich was still in administration and then the 1991 legislature funded it for start up in 1992. There are six pilot projects across the State of Minnesota and our's, the Mid-Minnesota SAIL project, of which Carver County is a part, includes the other four counties that I mentioned to you and I'll just enumerate them. They are McLeod, which is Hutchinson and Meeker, which would be..., and Sibley which would be the Gaylord, Winthrop, Arlington area. And then Nicollet which includes St. Peter and North Mankato. Okay, why did we need a SAIL project to begin with? Well as I think most of you know already, by the year 2010, not 20 years away from now, our population of people who are over the age of 85 will increase by 64%. And so that will mean that for the first time we'll be living in an area where there are more seniors than there are any other level of population. So it will be a new time for us in this country. Now, what will happen? We will not have enough nursing home beds for this growing population. And even if we did have enough, how could we afford them with Medicare an Medicaid rising and rising and rising. Now Minnesota has a great reputation, as we all are proud of, in terms of how we care for our elderly and others in our social programs, our educational programs but we are also very proactive in terms of how do we plan for the future. How do we pioneer for the future? Now remember that Minnesota has one of the highest institutionalization rates for elderly and...We typically have folks admitted to a home at a certain point in their life. Well why is that? Well, it's because we've done a really great job with our nursing homes. But as I said, there just simply won't be the federal funding to continue to pay for some of the medical assistance and other entitlement programs. So we have to look at alternative solutions and then enters the SAIL program. And SAIL's goal, project data is to develop community based local alternatives to nursing homes. What are some of those alternatives? Well they can be adult foster care. They can be adult day centers. They can be information and referral systems such as you have in Carver County with the Carver County Senior 2 r . . . Chanhassen Senior Commission - December 17, 1993 Linkage Line. They can be transportation programs. They most definitely can be and need to be volunteer programs as the Meals on Wheels and nutrition sites and a myriad of other services. And I am a resource developer for the Mid-Minnesota SAIL project and we've had good success so far in our first 18-19 months of operation in terms of getting some community based resources up and running. Okay, now we come into our second...of SAIL. Our second full round of funding. One of the things that we said as a project that we want to be responsible for getting up and running was chore services. Private sector chore services in Carver County. There was where the demonstrated need was and there was the gap. Okay, how do we go about that? Well we happen to have a very, almost ideal vehicle for getting private sector chore services started in this county. By virtue of the fact that the State of Minnesota, Department of Human Services has a desire to do a demonstration project that would involve private businesses in providing chore services for the elderly, we applied for, as a SAIL project and were successful in receiving demonstration grant funds, and that is what Sharmin is referring to when she talked about our funding. And so what we will be starting, and I want to caution that Sharmin spoke the truth when she said just because you have a start-up date of January, it doesn't mean that you're right off the ground in January. But our start-up date for our Minnesota Chore Corps Services is started in Carver County in January 1st, 1994. And our first 6 months of funding goes from January 1, 1994 to June 30, 1994. And then we have a second full 12 months period of funding and that goes from July 1, 1994 to June 30, 1995. By that time it is hoped that private sector chore services will be a popular option throughout the five county area and there are also plans on the drawing board. I think they're a long way away but they're on the drawing board at the State level for this to be a statewide effort and it's fairly obvious as to what the State of Minnesota is trying to do. They're trying to bring private businesses, private providers into this whole community based alternative to long term care. Okay, so how will I spend a little bit of my time in November and December as we prepare for this? Well, in addition to working on the grant writing proposal and spending quite a lot of time talking with the folks at the Department of Human Services as well as talking with folks on my SAIL board of which George is a member and also Kitty Sitter, your coordinator for the Linkage Line is a member. I have spent quite a bit of time interviewing various agencies in Carver County and I also am a resident of Carver County myself and I've been interviewing those folks. People like public health and social services and some others saying, okay. What does your experience tell you as far as where we want to prioritize our efforts in getting chore services up and running in the county? And here are the things that they told me are missing for seniors in terms of chore services. The seasonal work. Today it would probably be snow shoveling but hopefully by May it might be taking the storm windows off. Maintenance type things. Homemaking and minor repairs, whatever they would be. Another area is that whole area of technical assistance on appliances. I don't necessarily believe that you have to be a...and then your VCR or your digital clock radio blinks all day long. Well, those are the kind of things that we talk about when we say appliance and home equipment related technical assistance. Those can be really 3 . . . Chanhassen Senior Commission - December 17, 1993 small items but they can also be very frustrating. Or maybe it's happened to you. It has happened to me where my grown and married children give me a gift. Something about a computer for example. They don't realize that I don't have a computer in my home, and even if I did, I maybe wouldn't know how to use the equipment. But if we do receive things like that and we have them in our home, that it would be great to have a company or two or three bidders we could call and say hey. I don't know how to make my VCR record and you want them to come and show you but you don't want them to charge you an arm and a leg. Another thing is grocery delivery. Another is pharmacy delivery. When you need to have your prescriptions brought into your house. Then the hair dressing. The grooming. The barber services in the home. What we call preventive home maintenance was another thing that was mentioned to me a lot. Maybe to move heavy furniture. You need to turn mattresses. You need to get some appliance out of your basement or maybe you need to have your draperies cleaned. Then automobile related things. Maybe you need to have your car picked up. The oil changed at the dealership and brought back to you, all at a very fair and maybe even a discount. And then financial. Forms. Making out applications. Those can always be a big source of frustration. It's sort of like how do you cut through the red tape when you need some forms filled out. It can be even a census. Sometimes that can drive you crazy. And that's pretty much the list, although I know I went through them quickly and they may be subject to some minor changes but these are the things that we'll be spending our time on to get developed within the private sector. Now, how will that work in Carver County? Well, this is what Sharmin and I are working diligently on. We will have vendors that we, as a staff, recruit and sign up to become a chore service provider in Carver County. And those chore service vendors, first of all, will be approved. If you need an electrician's license, you will still need an electrician's license to be an approved chore corp vendor for Carver County. And you'll be screened. You'll also be subject to a sort of a customer's satisfaction card that we'll have the vendor leave behind in the home so you can say how did this business serve me. Was I satisfied? We'll also be talking about the fairness of charges. We're not interested in finding a vendor that are out to gouge people? And at the state level. Not at the local level but at the state level, this is a very important point. Liability insurance will be carried. We're not going to be opening ourselves up to the liability issue. Alright. Now suppose that as a chore corps staff we're successful in recruiting three beauty shop operators or barbers who are willing to come into the home. They've paid their very small vendor fee and they're all signed up. Now our next task will be to get them onto the Carver County Senior Linkage Line database. So that when a resident of the County calls Senior Linkage Line and say, I need to have a referral for where I can have someone come in and work on my hair and give me a haircut, we'll be able to have our volunteer at the linkage line give them the number of vendors and their names and addresses that we now have signed up. So we've very enthused about it. We're pleased that we won the demonstration project. There will be, we think, one other demonstration project going on in the state of Minnesota and that will involve the East Metro area of Washington County, Ramsey County and Dakota 4 . . . Chanhassen Senior Commission - December 17, 1993 County. And my suspicion is that they're demonstration project will probably look quite different from what we will be able to demonstrate here in Carver County. For one thing we have quite an edge because of the fact that we already have the local Carver County Senior Linkage Line. That was the real thing that prompted us as the SAIL project to move forward to apply to become a demonstration project because we knew we already had one of the most important bases covered. So we're delighted to be able to work with Sharmin and with Kitty and with Julie Bentz. And with your permission and with Sharmin's permission, I will be more than happy to come to your meeting occasionally and give you a brief progress report. Billison: We'd like that. Maureen Schneider: I know I talked quickly. I've been working on this for a lot of months and I'm trying to tell it to you in 10 minutes. I sure can answer questions. Also, George is an active participant at our Resource Development Board and he's also serving on the Marketing Task Force for... I keep Sharmin well plugged in as well as Kitty so they also make good resource people for any questions. Montgomery: I'd just like to say I think you need a round of applause or something... Maureen Schneider: Thank you very much. It's a pleasure working with people like Sharmin and George and we've got quality...and we intend to take full advantage of it. Thank you. Billison: Thank you very much. UPDATE ON CALLING NETWORK FOR THE ELDERLY. AI-Jaff: Jane contacted me and said that maybe we should have Terry with Carver County attend our meeting. Kubitz: Well Betty Bragg called me and said we should get on it. AI-Jaff: Pardon? Kubitz: I said Betty Bragg called me. Al-Jaff: ...call Terry with Volunteer Services at Carver County and said that she had a previous engagement for today so she couldn't make it. However, she gave me an update. What we have been working on for the past year or two is to provide a calling network for the very elderly or just a calling network for elderly that was established in Carver County 5- 6 years ago. And it's an excellent program. It's just that none of the directories or...for 5 . . . Chanhassen Senior Commission - December 17, 1993 services that we had received from Carver County ever mentioned the existence of this program. Howard: I knew about it from that County Board but I didn't think it was active. AI-Jaff: They have 10 people that they call regularly and there are 5 volunteers that do the calling from their homes. Howard: So if we ever get anyone to sign up, we're all set huh? AI-Jaff: Yes. We're all set and again, I mean this is another example of whether you want to duplicate services if the service is there. It's unfortunate that we didn't know about it. But it's something that can be plugged into the Senior Linkage Line now and make it known that there is such a program. But we know about it now. What I handed out, the last page of what I handed out. I just gave it to you so you could read it on your own time. Basically explains what the program is and it's called telecare means reassurance to those living alone. And I think that a better name for the program telecare versus the Calling Network for the Frail Elderly. It doesn't imply that elderly are frail. It doesn't give the wrong impression. Howard: And it also seems to include those of us, if I wanted to be called every morning, I could be. It's not just for handicapped. AI-Jaff: Exactly. Just because you're living alone. Kubitz: Betty told me it sounds like a terrific program. My question is, how can she help us recruit people? I mean we're looking for volunteers and looking for people to sign up for our program, but we're not getting anywhere. AI-Jaff: Well in the next newsletter maybe I could advertise it. Kubitz: Betty thought it would be a good idea if we had her at a meeting maybe in January so we could ask questions and stuff. AI-Jaff: If we...which I'm sure we could, because it's a public service and it's a non-profit, it's a free program. If we can plug this into the Senior Linkage Line and let's say Kitty gets a call saying I'm worried about my mother. She lives by herself. I live in California and I get panicky and stressed out every time my mom calls and none of the family lives in Minnesota. Then Kitty could possibly recommend that okay, we could maybe put them on the Telecare program. Kitty's probably...but I mean that's one way of doing it. Another thing is maybe we could put it under the, I mean in the newsletter. We could contact the 6 . . . Chanhassen Senior Commission - December 17, 1993 Villager and put a blurb in there. Kubitz: Well, didn't you bring that up to get some posters made at the Board meeting Sherol? Howard: Oh, for our Senior Center. I think we should have posters made with the logo, even if it's just the city logo or perhaps we could design a senior logo. And with the services we offer and stock them around town. Every meeting we have about everything boils down to communication. And put them in the bank: and groceries and the library and such as a permanent poster. And we discussed and approved having that done. AI-Jaff: There's one other thing. I know when the...but you will have an intern coming in. What was the person that was going to be doing the for Senior Linkage Line? Sitter: ...working right now. AI-Jaff: Oh, she is? Okay. Maybe she could, I mean while spreading the word about Senior Linkage Line she could maybe say something about telecare program. Of it being there and I think the word of mouth is just as good of an advertisement as actually seeing a blurb in the paper or seeing it on a poster. I'll let Kitty tell you about her intern so I won't get into that now. But we could try. We will do our best to make sure that this program is advertised in Chanhassen... Billison: That's good. Because we do need the advertising. Heinlein: I know it's in the senior column but couldn't we have it stressed somewhere else in the paper besides that senior column? Because everybody does not read the senior column. Kubitz: It's amazing how few people do read it. Heinlein: I mean just something extra. This is special in Chanhassen or something like that. AI-Jaff: Well it's in the entire Carver County area. Heinlein: Yeah well, which I'm aware of. AI-Jaff: Which means we would forget about our program, the local program because if we could just have into the County's program, and I also told Terry, I said you know there are people in Chanhassen that are willing to do the calling. So if there is a need, let us know. As long as they can operate from the senior center or from their home rather than having to 7 . . . Chanhassen Senior Commission - December 17, 1993 come to the County offices. And she said no, that's fine. She's comfortable with that. Kubitz: Some of those that go from there are made by people right from their homes so they don't even have to go into the. AI-Jaff: Correct. That's what she was telling me. But we're going to need people that are committed to the program. Billison: Alright. Let's get onto our next item. SENIOR CITIZEN COMMISSION VACANCIES. AI-Jaff: You had an interview with Barbara Head1a on December 7th and the Commission was pleased with her. Those that were here. And we got two applicants. George Dorsey and Barbara Headla. In the past we, what had happened is somebody misses the day of the interview, then basically you said you can't interview them and that's something that I brought to the attention of the commission the day of the interviews. What you wanted to give me your position and everybody said that in the past this is what we have done. Therefore we should continue doing the things that and everybody was happy with Barbara. They liked her and they voted to appoint her. ...so Barbara will be appointed to that position by Council. Kubitz: They haven't approved it yet. AI-Jaff: There were two members that weren't at the meeting but everybody else voted that Barbara be appointed. Howard: And did the Council approve Monday? Or the Monday after that? A1-Jaff: The City Council, it goes to Council the second Monday of January which is. Howard: Oh, I thought that's why we were in a hurry so it went to them in December. AI-Jaff: Correct. Kubitz: If it isn't until the second meeting, it won't be before our board next commission meeting. A1-Jaff: It would be on the 10th of January so that on the 21st of January when you have your Senior Commission meeting you will have that person at the meeting. Otherwise it 8 Chanhassen Senior Commission - December 17, 1993 . won't be until the 24th so that person would not be able to start until February. Kubitz: We wanted to start in January. AI-Jaff: And that's when all the appointments will take place. The first meeting in January. Billison: Okay, thank you Sharmin. Oh, Mr. Dorsey. George Dorsey: I'd like to speak to the rigidity of the process. I received a letter a couple days before saying that you're going to have this meeting at 9:45 on a particular date. If I had known I could have made some other arrangements. For people that had other things to do, and I think you need to have a little lead time so you can make arrangements...9:45 at a particular day with no advance notice. Howard: Well it was our understanding that it was decided at the November 19th meeting, at which you were present, that it be done on that Tuesday. George Dorsey: Not at a special time...given in the afternoon or early in the morning... . AI-Jaff: Well actually it's in the Minutes George. Littfin: I agree with George. I didn't know until the day or two before that this special meeting was going to be held to interview perspective members. Consequently. Kubitz: I read it in the November meeting. Littfin: No, this was a separate meeting called. Kubitz: No, we set the interview in the November meeting. Howard: I was not at the November meeting but I read it in the Minutes. AI-Jaff: I think the page is 8. Kubitz: I think you were more interested in getting to choir practice that day. Littfin: No, I had to go to Waconia. I had a brother with an operation that morning. Kubitz: No, the day of the meeting. The day of the commission meeting. . 9 . . . Chanhassen Senior Commission - December 17, 1993 Littfin: The day of the commission meeting I was here. Kubitz: Yes you were but that was the day we went to Chaska and then we came back up here for our meeting and there was slight confusion because you and Selda had choir practice. Littfin: That's true. AI-Jaff: It's on page 8. Olson: Here it is Mark. George Dorsey: I don't object to...as I said the process. Some people were going to...and some of you decided to stay and Barbara to leave. So I think it's not as clear as...if you value your commission, that you ought to value the membership on the commission...and it should not be so rigid to have an exact time and exact date without some lead time. Billison: Perhaps we should take all that into consideration for our next. Heinlein: Well we had this problem once before and we did not allow that person to come in at a later date so we felt that we would have to stick by that fact because this person could not get here. She was given a date and for some reason that she couldn't make it and we called her and she couldn't come then. So we decided that we can't do to one what we have done to another one. We just had to make a decision one way or the other. George Dorsey: I understand but I think if you're being considered for this kind of decision, when you go for a job, there's not an exact time on the exact date with. Kubitz: Well you're not going to find a date that is agreeable with everyone on the commission and everybody to be interviewed. So you have to set a date and go with when the commission can do the interview. George Dorsey: I understand. I'm just asking that you look at the process and I think it needs to be considered, if you value your...interviews, it's not quite as rigid. I'm not objecting to your action. I'm just asking for you to look at the process. Howard: I think that's a point well taken. We should perhaps in October say there will be vacancies or there might possibly be vacancies. I don't know if we. AI-Jaff: I didn't have them that soon. 10 . Chanhassen Senior Commission - December 17, 1993 Kubitz: Well it was advertised way ahead of time, but we didn't have any applications until the last minute. Heinlein: Yeah, it was advertised for a while. Howard: Oh you did? So they could have applied in September. AI-Jaff: Yes. Howard: I didn't realize that. Kubitz: No, it was advertised. Heinlein: In the Villager. AI-Jaff: Yes. George Dorsey: I think: that was to the taking the application but after the application is made, then the process of setting a time, which again you can do that but there should be some lead time. Before the time there should be some consideration. You shouldn't be so . rigid that you have to have it at a particular time... Kubitz: We didn't' have much time. We wanted to get it in before the Council. George Dorsey: I understand. There's always a rush to... Kubitz: So there wasn't time to fool around. Sitter: Maybe George is asking for rather than a two day lead time, maybe a week lead time and maybe that would have helped his schedule. George Dorsey: As a matter of fact, I was at a meeting having to do with seniors and that's why I couldn't be here at 9:45...but I was doing business with seniors that was important to me and as a resident... AI-Jaff: I think: Senior Commission values you very much but, and that's something that was raised at the meeting. They all said... George Dorsey: I understand that...I'm not objecting to what you did but I'm asking you to look at the process and review that. That's all that I'm going to say about it. . 11 . . . Chanhassen Senior Commission - December 17, 1993 Al-laff: If the Senior Commission would like to direct me to prepare... Kubitz: I think we did what we could do under the circumstances this time and this is what we have to do. Al-laff: No, but if you wish you could direct me to prepare a discussion item for the next meeting to look at procedures. I know you want me to look at the By-laws and that's something that I bring to you every year. To see if there are any amendments you would like to take place. But if you wish you can also look at the item of the interview process. How you want to handle it in...Do you wish to do that? Billison: I was just going to suggest as By-laws. Al-laff: I could do that. No problem. Littfin: And have it better publicized at the time. I mean all the dates set up pretty clearly. Howard: I think Mark, we discussed this. I think Mark should head a committee to look into the By-laws and suggest any possible changes. AI-laff: Sure. If that's what you wish. Or if you want, you know do what we've done every year... Billison: It should be publicized in the paper too because I remember when I put in for it, there was a little article in the page... Heinlein: It was. It was in the paper. Kubitz: We've been operating for 3 years. We haven't run into this problem. Al-laff: I got the application from Barbara. I mean that's how Barbara found out about it. She saw it in the paper. Howard: That's how I found out about it. Al-laff: And I made sure that it was advertised with enough time... Kubitz: There was plenty of time. Al-laff: ...enough lead time and I didn't say how many vacancies there were going to be 12 . . . Chanhassen Senior Commission - December 17, 1993 because I didn't know who was going to resign and who wasn't...George submitted his application after the deadline but I know what a valuable person he is to the commission. Billison: And I'm sure we all agree too. Littfin: I have a copy of the By-laws here and I'm reading from Section 3, paragraph 2. Terms and Vacancies. The City Council shall appoint 7 members to the commission for terms of 2 years. Vacancies during the term shall be filled by the Council for the unexpired portion of the term. Every appointed member shall, upon entering upon the charge of his or her duties, take an oath that he or she will faithfully discharge the duties of his or her office. All members shall serve without compensation. This paragraph is entirely silent upon the number of terms that an individual can serve on this conlmission and I think that has to be amended. Sherol' s suggesting I be Chairman. I will serve on a committee but I will not be Chairman because I'm so heavily involved as a librarian and music producer for the chorus that it takes an awful lot of time to maintain the song books. Believe me. But I will be happy to serve on a committee. Howard: That is a strange thing. Even our little senior board we have in our by-laws a member may serve two terms only and then they have to abstain for one term. Then they can come back. Littfin: It's silent in here. Howard: Yes, it should have something about how many terms. Montgomery: Hasn't that been amended at some point? Al-laff: No. Littfin: We amended the number of years. AI-Jaff: ...the terms. Howard: We staggered it. Montgomery: Yeah, I thought we did something about staggering the terms. Al-laff: We're going to need to amend that now. Littfin: That's got to be changed but this change was made at the meeting of January or February of last year. But there is no limitation of terms. You can serve until you're 108. 13 . . . Chanhassen Senior Commission - December 17, 1993 Heinlein: Wasn't it that way when we started out? AI-Jaff: No. Littfin: It's not in the By-laws. AI-Jaff: It doesn't say. Kubitz: I know I've served on some commissions that people reapply and continue to serve for many years so it depends upon the commission. AI-Jaff: Yeah. On most commissions there are no limits as to how much time you can. I mean this would be the ftrst commission other than the Senior Advisory Board where there would be a limit on how many terms you can apply. Planning Commission doesn't have it Park and Recreation Commission doesn't have it. Public Safety Commission doesn't have it. Kubitz: So why should we? AI-Jaff: That's entirely up to you to decide. I'm not, I mean. Littfin: If I serve on a committee, that is a recommendation I'm going to make. Then the Commission can decide whether they want to include it or not. End of comment. Billison: Alright. Is there anything further? UPDATE ON SENIOR LINKAGE LINE. Sitter: I have three things to report to you today. One is about an intern that was previously mentioned that's helping us out. Another is talking to you a bit about the SAIL home chore project. And the third is our latest and greatest ideas on publicity. So we'll start with the intern piece. There was a young lady who is going to school at Mankato who contacted me in November I believe it was for some information on a report she was doing on seniors and population within Minnesota and as we got to talking she said that she was going to work on one of her internships for Mankato on the...holiday season in December and was interested to come work with us for a short bit of time while she was here just to get a head start on her... line experiences she was going to have in January. So we are fortunate right now to have Carol Wilhelm is her name and she's come a couple days this week and will be here a day next week and maybe a day or two the next week after that so it's a very short time she'll have with us but we're going to put her to very good use while she's here. She happens to live in Cologne, which is in the western part of our county. She has some good contacts, 14 . . . Chanhassen Senior Commission - December 17, 1993 family and members of the community that she's aware of out there and is currently putting together a list of sites that we can send out publicity information out and we felt that was a real strong point to have her from that western side of knowing people there. That their trust level is already intact as she helps us advertise this program. As you probably are aware yourself, if you call an agency like this, you like to know that someone is there on the other side of the line that you can trust and so I think CaroL. western part of the county, she'll lend that bit of trust level to the whole...So anyway, she's putting together some different ideas... some other possible sites that we can get our flyers into and a real energized young lady and we're doing some good work with her right now. So a short time but intense. The publicity part, I'll go down to that. We have some budget money to work with as far as publicity. We're going to do another run of the home stickers that we had earlier and were able to get rid of right away. So we have those that we'll make another run of and we're also checking into some refrigerator type magnets to use as well in our publicity. And all of that type of run will probably be done in January and available for us to start...have available at the May Expo for instance...And the third piece that I was going to report to you on is the SAIL project. I expected that Maureen was here. Was she here? Okay. So she basically gave you I assume the coordinating part of what we're doing with them and how things may be integrated between...and what she has to offer with the home chore program so, and I was fortunate that they came up at this time when we're needing that home chore piece that we can drop in that city...so I won't go into that anymore because I assume you've heard all of that. Howard: She gave the linkage line credit for getting the grant for it because linkage line was already set up. Sitter: It does help. Howard: So we were right about the linkage line. Sitter: Are there any questions or things that you need me to pay attention to? Montgomery: I just have something that I'd like to say to anybody who sends out any kind of flyers or publicity, and I'm speaking of course from somebody who's especially sensitive to it. But don't send anything that's black and red. You might as well just throw it out. Can't read it. Kubitz: ...is hard to read. Sitter: What did you say? 15 . . . Chanhassen Senior Commission - December 17, 1993 Kubitz: ...black print on color or silver or something on black. Sitter: Okay. So far the color combinations that we have used, and I believe that the metro office of Senior Linkage Line pay close attention to that and especially what seniors are able to read or not read with the coloring. We have usually a blue ink on a white background is most of what our pieces are. If I do anything in-house here, it's obviously going to be the black and white type of format. ...stuff that we send out is the blue on white. Now I should ask you on that. When we were reviewing the magnet color combination the other day, they had a blue background with white ink. Would that be troublesome do you think or do we need to stay with a while background? Montgomery: White is much easier to read. Billison: The white background. Sitter: The white background would be easier? Montgomery: Much easier. Not glamorous but a lot more readable. Sitter: Well that's the issue. Montgomery: You know one of the hospitals, I've forgotten which one, sends out this wonderful brochure but I can only read about half of it because they've got all this marvelous color on it...and I think a lot of people don't read it because it's harder. Maybe they're not realizing how much it affects them but I think people cast aside stuff like that. I've got something that I know came from around here some, I think it was from Chanhassen for some program and I just threw it out. I couldn't, I could see Chanhassen on it and you know, so I have no idea what it was. Sitter: Would any of you be interested to take a look at the proofs before we do any kind of magnet work? To see if it is readable for you or if you have a different suggestion. Montgomery: Well I just think if you stick to crisp letters, crisp black letters on very light background. If it's gray, that's bad. But it just needs to be a contrast and distinct colors. It doesn't necessarily have to be great big if it's just crisp. And the kind of letters that aren't all smeary and goofy. AI-Jaff: There was a study done and it said that blue on white is the most legible two colors. Montgomery: Wasn't that what you showed us? 16 . . . Chanhassen Senior Commission - December 17, 1993 AI-Jaff: Exactly... Sitter: Then going with that is acceptable? Montgomery: Yes. But it's the contrast. The crispness of the letters. You know if they're sort of mushed together, the kind of print that's kind of like this, that's hard to read. Sitter: The other change that...home sticker, Mark I'm glad you held that up. You remember that it had the 800 number on that original home sticker and we had decided to put both the 800 number and the local one. We didn't say anything about boundary lines or this is a local number for Chanhassen/Chaska. Anything like that. We just put both numbers. So they'll be available and maybe that will help people realize that it is locally available and not in Kentucky someplace. So anything else that you need me to be aware of? Billison: Thank you Kitty. Thank you for being with us and for your input. Littfin: You've got a new trainee down there, don't you? Sitter: Oh I'm sorry, I do. I totally forgot. She's still in training. We have a new volunteer and that's Fred...Fred has already gone through the first portion of the phone confidentiality part of our training with Julie Bentz and on Monday he'll go through the next part which is the computer portion and actually all the technical parts and where to find the coffee and important things like that you know. And I suspect he'll probably start putting in a regular weekly appearance or bi-weekly appearance in January. Howard: He's the new member on our Senior Advisory Board for the center, which I assume everyone knows. And Kitty is the other one. Billison: Thank you. Yes Mr. Dorsey. George Dorsey: Again, can I make a couple of comments. I know this is an active commission. All the way down to Chaska for the generational...thing that the Metropolitan Council put on. There's a lot of rhetoric going on regarding seniors and health care and...kind of thing. The action doesn't match with the rhetoric. Most of the rhetoric they're going to promise everything and deliver less than what they promised, which interferes with their credibility and people have a tendency to ignore it. The Metropolitan Council came over with another level of bureaucracy but if you look at it, obviously people did a lot of planning. They handed out 60 pages or however many pages of planning that they had there. Probably unless you were involved in the planning, you had no idea what was on the paper and they gave it to you as you walked in so that you never had a chance to read it...but I'll 17 . . . Chanhassen Senior Commission - December 17, 1993 bet you when they come out that they'll say this was a public meeting. This was a public forum to discuss some of what was on the planning. Well this is nonsense and obviously wasn't, there wasn't a lot of agreement. In fact the people were wondering, two...why have two when one works. But if they go back and count that and then if you read in the Metro News, there's a lot of play on words. A number of people are going to be 8:00 to 5:00 and all this kind of business but we have a lot of nursing homes and this lady was saying they're going to close some of these nursing homes down because they don't have enough money to keep them going. This is why people hope that the SAIL project works because it will keep people in their homes and...And it's also deceiving nursing homes. They have gone in there and you have to define what the nursing home is. Are they talking about sometimes rehabilitation after you come out of the hospital with a broken hip or something...by yourself and get out. So there were a lot of things that they were talking about but the bottom line is that it's going to cost more and you get less. We don't want to just be in a position of criticizing all the things that people are doing but rather we want people to be informed and to help them, whatever that might mean to work something out because a lot of times people decide for us what we want and maybe we don't really want that. If you're 65 you don't want something and if you're 85, you might want something different but there's not enough money to do all the things that we want to do. Another thing is court reform. It doesn't matter what you say, cost of everything that we do or don't do is affected by the court. This raises the cost of everything that goes on. The chore program you're going to need insurance. Does it matter whether liability with the State pays it, and that's a hidden cost or whether you're buying a nursing home and you have to pay $1,000.00 a year for instance because somebody might fall down. So there has to be some reform there. I don't know who represents us at the Metropolitan Council in some of this but somebody ought to, otherwise they just come over to Chaska. Somebody that you don't know comes in. Has a meeting. You never maybe get a copy of the Minutes so you don't know how that was interpreted with that but everything is a rush and already they're saying, well the Metropolitan Council, which is appointed. Not elected so they have no accountability to anybody except the person that appoints, is going to feed all this information. Remember on the first page there were a lot of assumptions probably made. There were no goals stated. There were...assumptions that this 60 pages or whatever it was based upon was stated in there. When they asked, what are they assuming, we've got all kinds of assumptions. We've got pages out of...That didn't help all the people that were there so a lot of things are happening and we ought to have, because we're active and we care, we ought to have some kind of liaison, representation or something. I don't know who represents us on this but this is going to cause billions of dollars. It comes out $1.2 billion is what it costs for human services right now. 75% of that money is going to disabled people, senior citizens, and the retarded. Now that's a lot of money. That's $500 million that's going to 25% or less of all the population that we're talking about and I can tell you that the agendas that these people have are not always the agendas that we have or that we think that they might have and the 18 . . . Chanhassen Senior Commission - December 17, 1993 costs are tremendous. By 2000 they expect that $1.2 billion to be $2.4 billion. Well these numbers, you can't comprehend these numbers...Where SAIL you can go out there in the nursing home and talk about paperwork. You get 15 cents to comb somebody's hair and 15 cents to clean her fingernails and all that and these people have to tabulate all this stuff. You've 5 or 10 people in there and they get paid based on how much of this stuff they do. And you have to keep track of all this. Well, these are for bean counters and this costs a ton of money. Somebody, and you don't even get to the meetings ...we have to do this and we have to do that and nobody says well this is crazy. You know. What in the hell are we doing? Howard: George, I wasn't at that meeting but they had appeared in front of the Advisory Board for the County Commissioners that I'm on and I came away with the distinct feeling that this is a tremendous overlap for us. We are the only county that is in SAIL and the metropolitan...1ike that eastern metro but I don't, it seemed to me a lot of busyness that I didn't feel we needed. George Dorsey: It's a whole other level of bureaucracy but the program chases money and from the bureaucrats and the people, if they can control the flow of money down and eliminate and combine and organize all these different services that are being provided by many different people, on paper it looks good. Now many people. Howard: Well we have our own sources through SAIL, the same thing. George Dorsey: Well, they want to control money going to SAIL. This is another program but there's so much money up there at the top and they want to do this. The agenda is power and turf and money. It doesn't matter what they propose. Billison: Sharmin? AI-Jaff: What George says has a lot of truth to it. However, Maureen is working very hard into tapping into those funds and I believe she will be able to. Another thing that I must point out, Met Council is known to be working in a vacuum, not knowing what's going on in the cities. And the study that came out from the generations program was a complete surprise to everyone. No one was aware that this was taking place. And all of a sudden they came out and said, we want to implement a program similar to 911 only this one's going to be a 711. And it was a complete surprise to everyone. We were like, what are you talking about? And they go on a...programs. Well what makes 911 successful? It's the local programs. The local police department that makes 911 work. Well, how would Minneapolis know what's going on in Watertown? Chanhassen might be a little similar to Minneapolis because it's more innovative. 19 . . . Chanhassen Senior Commission - December 17, 1993 Howard: We became part of the Metropolitan area not by our choice. AI-Jaff: Well exactly and I believe Senior Linkage Line is doing an excellent job. Anyways, now they are aware that Carver County is not pleased with what they did. They also, and I wasn't at that meeting but I was, this is all second hand information. The fIrst meeting they attended was from non-profit organizations that they support such as, I want to say Goodwill and they were drawing support for their plan and those non-profit organizations and boards... that this was the first time that they ever hear about this program and they attend the meeting and they drop this bombshell on them saying give us your support. And my understanding was that people were so upset they walked out of the meeting. So yes, what George says is very true. And I think the Met Council was, they attended the generations meeting at Carver County, they were pretty defensive because they already had one meeting where people walked out on them. I'm sure they spent a lot of time. Howard: Well the one I was at people didn't walk out but they created a very negative impression. AI-Jaff: Well exactly, and I was at that meeting and I believe Kitty was too and George. Everybody was at that meeting. Howard: They wanted a piece of the action that already is in place and has a lot of hard work behind it. AI-Jaff: Correct. And now I think they have a pretty good idea what everyone thinks of. Like I said"'they work in a vacuum. They don't know what's going on. They sit at their desk and say okay, here is our wonderful great plan for the metro area, without looking at what type of programs, what type of needs there are in this area. They just assume that they knew all the answers and that's very unfortunate. Kubitz: Well as I understand, wasn't that 711 supposed to be picked up downtown or somewhere else? AI-Jaff: Well exactly. Kubitz: And 911 works because it is nationwide and it is spreading even to small communities. But it is answered by your local people regardless of where you are and you can't do that with 711 and have it connected over here for somebody over there. I think: we made that clear. I think Kitty and Judy Bentz and Betty Bragg were all very firm on that. Don't upset our linkage line. 20 . . . Chanhassen Senior Commission - December 17, 1993 AI-Jaff: Exactly. The other thing that happened was Maureen knows those individuals that were working on forming this plan and she has been contacting them trying to do some networking with them and see how she can tap into those funds and I think that she is being successful. Littfin: The thing that is unnerving is that you had 3 or 4 people from this new organization there doing their job, whether we approve of their job or not, but who in the name of God gave them the authority and the salaries to do this work? Is it our legislature over there in St. Paul? AI-Jaff: Well, this is the role of the Met Council. However, typically, and that's what we have, anything that Chanhassen does has to go through the Met Council. And what we have done in the past is we have invited them to come to our community. See our community. Get to know us because even for us to extend sewer and water services we have to get approval from the Met Council and unfortunately some of the agencies within the Met Council haven't done that. Littfin: Well it seems like somebody's being paid a salary for doing something that is not really necessary and yet their assignment has been approved by somebody. It's something like digging into the pork barrel there and taking money that's... AI-Jaff: It's truly unfortunate that we didn't know about this before. I mean it was a total surprise. The amount of money that has been allocated. The type of study they have conducted. No one ever asked us if this would work. I mean if you're going to decide the future of a community, you give them the courtesy of contacting them and saying, what do you think. Here are the thoughts of our employees. In our minds. Get some input from them. No one ever called Carver County to say, what are your needs. They just assumed them. Sitter: Looking ahead though at least Sharmin, we have the strength of Maureen and Julie Bentz through Senior Resources relaying our types of conversations and our models that we have going on here and saying how strong those are. Please be aware of those before you upset the apple cart. So I think we have that positive piece going for us right now and I believe that with those people in our corner, so to speak, they'll stop and listen and look at what's already in place before they go ahead with totally changing something. George Dorsey: The Metropolitan Council is arrogant enough to think that they don't need to know all these different things. They make assumptions that may be correct or may be incorrect...and just say hey. If you want some money to do some planning...but there's some people if it's convenient for them to believe that you have to have some kind of control at the 21 . . . Chanhassen Senior Commission - December 17, 1993 Metropolitan level. You're going to have to have the big plan and you have to have somebody who, and we should have somebody representing us over there on some of these commissions. It's not only on this but it's on sewer and... Howard: If they're appointed, how does one get someone on? George Dorsey: Well, we have to ask the County. I had contacted them in 1979 to '85... They're all gracious. They're all pleasant but they don't do anything. But it takes a long time to...That's the second point. They're working and they're appointed. I presume that it comes through the government or somewhere. Howard: There's no one from Carver County on this? George Dorsey: I don't know. We should know that. But it's not only on the aging but you know on health issues with, they feed into the legislature listens to them because these are very complex problems and they're not... AI-Jaff: Jules Smith is our representative. I have been thinking about contacting him. However, because Maureen has been doing the networking, I have kind of let it be for now. If we felt that, or if we noticed that we didn't have progress by staff doing their work, then we will contact our representatives but Jules Smith is our representative. George Dorsey: I think we should contact our representative. I've never even heard of the man before. He's probably a very fine man but I think we should contact him and let him know what our concerns are and how do we get into this process of feedback. It's another 82 different groups of people and that's mental health and these kinds of problems to figure out what they want them to do and there's only maybe two that were representing private interests. The rest were representing unions and different agencies and so on and so on. Well there's a certain amount of bureaucratic feedback that's similar. It may be very good and it may be valid but somebody ought to be able to know. Obviously if you give enough... AI-Jaff: There was another thing I wanted to mention and that was the fact that Minnesota Board of Aging, especially the specifically program was looking at separating from the Metropolitan Council and becoming their own. Howard: Oh, where they part of Met Council? AI-Jaff: Now I don't know. Howard: I have no regards from that meeting in St. Cloud. I have no regards for the Board 22 . . . Chanhassen Senior Commission - December 17, 1993 of Aging, that you and I went to. AI-Jaff: Well yeah. Howard: Very bad. AI-Jaff: Yeah. George Dorsey: I would like to make a suggestion. We have representatives in the legislature...gets cranked up, why don't we invite a couple of them in and say well where are you on this. I...Tom Workman, I said maybe you can send somebody to the moon but you can't get a bus going from Spring Park over to Chanhassen. You know why don't you look at some of this...but these guys have to go back in and who are they lobbyist that you do have... and what committees do you have to get feedback into to make it going...and they just file it in the round basket, why it doesn't matter. But we are organized. We do care. We are interested. We want to participate and get to talk: with the politicians and why don't you participate. It all boils down to, when you talk: to a politician, how many votes have you got. Most of the seniors have quite a few, although not as many as they thought they had. But I think that we can do this and we have...but I think there's broader interest that we have which is kind of exciting too. Billison: Are there any questions? Anything further on this? Then we'll go on to our last item on the agenda which is Senior Commission comments. SENIOR COMMISSION COMMENTS. Billison: Dawn, do you have anything for us? Lemme: I just came to listen in. Billison: We're glad to have you. Anything? Any senior commission comments? If not, I'd like a motion to adjourn. Kubitz moved, Heinlein seconded to adjourn the meeting. All voted in favor and the motion carried. The meeting was adjourned. Submitted by Paul Krauss Planning Director Prepared by Nann Opheim 23 . . . DRAFT TECHNICAL MEMORANDUM To: City of Cban hassen Date: December 20, 1993 From:' McComb Group, Ltd. BE: CHANHASSEN SENIOR HOUSING DEVELOPMENT The purpose of this analysis was to determine fInancial feasibility for a proposed senior housing rental building in Chanhassen and to explore forms of fInancing that would permit affordable monthly rents. While affordability was a key factor, the City was also aware of resident concerns over income reporting requirements associated with available public fInancing programs. The work program designed to accomplish this engagement included the following tasks: o Financing Programs Financing programs available for senior housing were identilled and reviewed including federal, state, mortgage and tax credit incentives. Resident eligibility criteria and operational objectives were evaluated. o Development Costs Development costs for the proposed rental building were estimated including both hard and soft costs. o Financial Feasibility Financial feasibility analysis was conducted for the proposed building and included preparation of a ten-year cash flow proforma. Alternative financing approaches were evaluated and reflected in the cash flow statement to demonstrate their impact on project feasibility. o Public Financial Assistance The amount and type of public fmancial assistance required to implement the proposed development under each of the scenarios studied was estimated. In connection with this engagement, information was obtained from a variety of sources which when combined with our experience in similar evaluations, provides a basis for the recommendations. The results of analysis associated with these tasks are discussed in the following pages along with recommendations for alternative courses of action for the City of Chanhassen. . . . Market Research Findinis Previous research conducted by McComb Group recommended a proposed senior housing development similar to that of congregate housing. The distinction in premium value of congregate housing over standard apartment buildings lies in the services, programming and extensive common area provided for residents. The target market would be those aged 62 and above. The analysis recommended 72 units be constructed initially with approximately two-thirds of the units as one-bedrooms with one-bedroom-plus-den and two-bedroom units comprising the remaining one-third. Unit sizes of 650 to 700 square feet for one-bedroom units, 850 to 900 square feet for one-bedroom- plus-den and 900 to 1,050 square feet for two-bedroom units. It was also recommended that one to four of the one-bedroom units be designed as handicapped units. Recommended rents for the proposed project should fall in the lower range of those available in the market considering the unit size, features and services. Buildings in the market were renting in the range of $520 to $884 for one-bedroom units and $570 to over $1,200 for two-bedroom units. Rents in the upper range reflect larger unit sizes, services and amenities not offered in buildings renting at the lower end of the scale. Serv-ices offered at the proposed building would include 24-hour emergency call, transportation, activities and other programming that do not cover the cost of underground parking or meals. . . Development Concept The proposed senior building, as outlined in a preliminary plan by Arvid ElIness Architects, is a three-floor garden-style apartment building as shown in Figure 1. The building layout resembles a "UlI with guest parking located in front of the entrance between the two wings of the building. An open air outdoor porch marks the main entrance to the building. A small lobby and elevator are located just inside the main entrance on the fIrst floor. The first floor common area is the proposed location of dining and food preparation area. These facilities will be centrally located. A lounge is planned for each wing of the building on each of the three floors to provide opportunity for social interaction. The elderly housing market analysis conducted by McComb Group indicated that 72 new units can be absorbed by the market. A mix of one-bedroom, one-bedroom-plus-den, and two-bedroom units were recommended as shown in Table 1. Forty-eight one-bedroom apartments were recommended for the building with an average size of around 700 square feet. Recommended market rents are about $595 per month. The one-bedroom-plus-den units should be larger with around 900 square feet. These units are priced at $720 a month and 21 units are proposed. Only three two-bedroom units are planned. These units will be around 1,000 square feet with market rents of approximately $800 a month. A summary of all three unit options is contained in Table 1. The average monthly rental fIgures in the table should be taken as guidelines. Once the building is completed, individual unit rents will be scaled according to size, location and perceived attractiveness. 2 . Figure 1 PROPOSED RESIDENTIAL BUILDING ~~ .A.rTW ZZ-~ z... -,."".... ~ .......... _n0.4 __ ...--....... - ~I ~ a~ INDEPENDENT UV1NG }JJ ARTMENTS r fG..+. " I . 1 ---- ..-- -- .... 1- ,.. c--.uG 1- ,.. ~ I" ... ,.. ,.. ._.u. -- -- ... I" -- -- .... .- I" ~ ... ~ .. ',- .- 0- - . : ,- I- ... 1- / 1 :';~: 0- 0- 0- ... -.... 1_. .... ..... - (.-..... -- .- F II'C. S T F-L. oOf&, PL.AI-J "'~'D ('Zl- - ~ _ .....&.14&) ~J(. __ . &'2,000 .,. . . . . Table 1 PROJECT HOUSING OPTIONS, 1993 PRICES Square Average Type Number Footage Monthly Rent One Bedroom 48 700 $ 595 One Bedroom Plus Den 21 900 720 Two Bedroom 3 1,000 800 Although three different size apartments are envisioned, some features will be common to all. A traditional apartment layout which avoids angled walls and jogs is recommended. Residents have not responded well to units with irregular shapes in other projects. Two styles of bathrooms will be available: walk-in showers or a tub/shower combination. In addition, bathrooms should be constructed so that grab-bars may be added as residents require them. The building should have facilities to provide at least three of the recommended in-house programs: an emergency call system, a meal program and a transportation service. The emergency call system should include two call stations per apartment, one in the bathroom and one in the bedroom. The meal program will be on a part-time basis and participation will be voluntary, initially. As the residents age, the level of participation for this program is expected to increase. Therefore, it is important to have common area available for conversion to food preparation and service in the future. Transportation to shopping, church, medical appointments and other activities should be available for residents. Development Costs Development and fmancing costs of the proposed senior housing building were estimated by McComb Group and based on the plan prepared by Arvid Ellness Associates. The basis for development cost estimates is contained in Appendix A. Construction costs were estimated at $47,500 per unit and land costs were estimated at $5,000 per unit, a price that is typical for buildings of this type. Total development costs are estimated at about $4.5 million as shown in Table 2. 3 . . . Table 2 CHANHASSEN SENIOR HOUSING DEVELOPMENT Al't'D FINANCING COSTS Project Costs Cost Development Costs Land Construction Contract Architecture & Engineering FF&E Professional Services Insurance Marketing Financial Services Contingency Construction Interest $ 360,000 3,420,000 81,000 50,000 67,300 8,500 50,000 55,000 342,000 11 '5.000 TOTAL PROJECT COSTS $ 4,548,800 Source: McComb Group, Ltd. Financial Feasibility Financial feasibility for the proposed senior housing building is dependent on the interplay of rental revenues, expenses and annual debt service costs. Debt service costs are influenced by market conditions, government subsidy programs, taxable or tax exempt interest rates and security available to lenders. Revenues and expenses for the proposed senior housing buildings were estimated to determine income available for debt service. 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Operating expenses include the areas of administrative and management, operations, maintenance, insurance, property taxes and replacement reserves. In the second full year of operation, operating expenses are estimated at about $204,000 including property taxes. Property taxes are based on the provisions of Chapter 469.040 which provides for lower property taxes for public housing. All expenses have been increased at 3 percent annually. Net operating income available for debt service is about $353,000. First year operations are estimated to incur a modest cash flow loss caused by vacant units during lease-up. To be conservative, a six-month lease-up period was estimated and a revenue loss of approximately $67,000. If lease-up should occur faster than anticipated, fIrst year revenues will be slightly higher. Proposed Financin~ The City of Chanhassen's objective is to provide quality senior housing and related services at an affordable price for those residents that cannot afford market-rate housing. For similar types of buildings operating costs will also be similar. The difference in rental rates results from differences in mortgage interest rates and subsidies that are available. The analysis contained m this memorandum assumes financing with essential service bonds and is based on an interest rate of 5.5 percent based on a general obligation bond. Based on the above operating and financing assumptions, the proposed senior housing development is estimated to achieve positive cash flow of $39,000 in the second full year of operation. Sensitivity analysis was conducted to determine the impact of interest rates on cash flow as shown in Table 4. Financial feasibility analysis contained in Table 3 assumes a 5.5 percent interest rate. Sensitivity analysis was conducted at rates of 5.0,6.0 and 6.5 percent. Income statements for each of these scenarios are contained in Appendix 3. The results of the analysis are shown in Table 4. Cash flow is greatest at the 5.0 percent interest rate and lowest at 6.5 percent. This alternative assumes that the City of Chanhassen or one of its entities is the owner of the proposed building. This approach appears to meet the City's objectives and provides the opportunity for an assisted rent program without the burdens imposed by Federal and State programs. Financin~ Pro~ Programs available to provide below-market rent for senior housing are available through the U.S. Department of Housing and Urban Development and the Minnesota Housing Finance Agency. Our research identified four programs designed to provide below-market fInance for low-income families and elderly persons. Each of these programs is summarized briefly below: 7 1. Section 202 Supportive Housing for the Elderly . This program by the U.S. Department of Housing and Urban Development is designed to provide housing for very low-income elderly persons. Occupancy is op~n to any household with one or more persons, one of whom is 62 years or more of age. Income limits are $17,850 for a one-person household and $20,400 for a two-person household. Income eligibility for each resident must be established at time of occupancy and recertified every year. This program is designed specifically for Senior housing. 2. Housing Trust Fund Program This program of the Minnesota Housing Financing Agency is designed to assist in the development and rehabilitation of affordable rental housing, limited- equity cooperative housing and home for ownership by low-income persons. . At least 75 percent of the rental and cooperative units ap.d 100 percent of the homes for ownership must be rented to or cooperatively owned by persons or families whose income does not exceed 30 percent of the median-family income for the Metropolitan Area. This program requires income verification similar to the previous BUD program and housing cannot be exclusively for Senior residence. 3. New Construction Tax Credit Mortgage/Federal Loan Program This program of the Minnesota Housing and Finance Agency is designed to provide financing, construction or rehabilitation of rental housing which is eligible to receive Federal subsidies in the form of Federal low-income tax credits. This program requires annual income certification and release of fmancial information and lease condition. Third-party verification of certain assets may be necessary. Units constructed under this program must be open to occupancy by all qualified individuals, i.e., residents cannot be exclusively senior. 4. Low or Moderate Income Rental Program . This program by the Minnesota Housing Finance Agency is designed to provide fmancing for housing with rents affordable to low- to moderate- income households. 8 . Housing constructed under this program requires income verification annually and occupancy is open to all low-income households. More detailed summary of these programs is attached in Appendix 3. These programs do not meet the City of Chanhassen's objective of having exclusively Senior development that does not have annual certification of resident incomes. As a result, fInancing for the proposed development will need to be accomplished with other means. Minnesota Law provides for the issuance of essential service bonds by municipalities or their BRA's. This program is the basis for fInancing the proposed development. Table 4 IMPACf OF INTEREST RATES ON CASH FLOWS Interest Rate Alternative 5.0 5.5 6.0 6.5 Xg[ Percent Percent Percent Percent 1 ($14,472) ($31,566) ($49,098) ($67,048) . 2 56,626 39,532 21,999 4,050 3 67,214 50,120 32,588 14,638 4 78,121 61,027 43,494 25,545 5 89,354 72,260 54,728 36,778 6 100,924 83,830 66,298 48,348 7 112,842 95,748 78,216 60,266 8 125,117 108,023 90,491 72,541 9 137,760 120,666 103,134 85,184 10 150,783 133,689 116,156 98,207 Source: McComb Group, Ltd. Apartment Proposal Evaluation At the request of the client, McComb Group personnel met with representatives of MSP Real Estate Services, Inc. to discuss a multi-family apartment proposal. The MSP proposal was evaluated taking into consideration the City of Chanhassen Senior Housing objectives identifIed during the engagement. These objectives are summarized below: . o Those senior residents that cannot afford market rate rents should have access to affordable senior housing. 9 . . . o The proposed building should be limited to seniors only. o Income verification procedures associated with subsidized programs are not acceptable to City residents. The. senior housing concept described in the previous pages meets the above criteria. The MSP proposal is a multi-family apartment proposed for fInancing under the low income tax credit programs. Units fll1anced or constructed under this program cannot legally be limited to exclusively senior residents and federal income verification regulations apply to these buildings. Thus, this proposal does not meet City of Chanhassen objectives. Notwithstanding the above facts, the economics of the MSP proposal were compared with the approach recommended in this report to illustrate how lower interest rates and public ownership can affect rental rates. The two projects are slightly different as shown below: Recommended Buildini MSP Buildini 60 All Ages None $ 72,000 Federal Rules Number of units Resident Qualillcation Senior Services City Subsidy Income Verification 72 Senior Only As Recommended None City Rules In addition to the above difference, the fmancial characteristics of the two approaches vary as shown in Table 5. Since the two proposals have different numbers of units, the comparisons include both per unit and totals. (Financial projections for the MSP proposal are contained in Appendix 4.) These comparisons are based on third-year estimated operating results for each building. Signillcant fll1ancial differences are summarized below: 1. Scheduled rents average $679 for the recommended proposal compared to $562 for the MSP proposal. This is a difference of $117 per month. 2. Operating expenses for the recommended buildings are higher by about $530 per unit. There are several reasons for this: a. The recommended building budget contains a budget of about $33,000 to fll1ance senior services. This does not appear to be included in the MSP proposal. b. The MSP proposal contains an asset management fee. c. FF&E reserves are higher for a multi-family building compared to a senior building. 10 Table 5 . COMPARISON OF ESTIMATED TInRD YEAR STABll TZEn CASH ROW STATEMENTS Per Unit Annual Recommended Recommended Rental Income Buildin~ MSP Buildin~ MSP A vg. Rent per month $ 679 $ 562 $ 679 $ 562 Apartment 8,148 6,747 586,635 404,839 Parking 382 344 27,499 20,624 Less: Vacancy (474) n~7) (34.119) (20.242) Subtotal $ 8,056 $ 6,754 $ 580,015 $ 405,221 Operating Expenses Management $ 403 $ 0 $ 29,001 Asset Management 0 159 0 Other Administrative 883 63,590 Electricity 65 4,710 Water & Sewer 155 11,187 Gas 319 22,963 . Mise. Utility 25 1,766 Building Services 74 5,299 Other Operations 41 2,944 Grounds Maintenance 65 4,710 Maintenance and Repairs 303 21,786 Insurance 114 8,243 Replacement Reserves 106 150 7,638 Other ~ 1.910 ~ Subtotal Operating Exp. $ 2,553 $ 2,219 $ 183,837 Real Estate Taxes ----ill 1,48'5 26.79~ TOT Ai EXPENSES $ 2,925 $ 3,704 $ 210,630 Free & Clear Income $ 5,130 $ 3,050 $ 369,385 Debt Service (5.5% interest) $ 4,353 $ 3,709 $ 313,420 Cash Flow (Loss) $ 777 $ (660) $ 55,965 Less: Proposed Subsidy $ 0 $ 1.200 $ 0 ADJUSTED CASH FLOW $ m $ 540 $ 55,965 . Source: McComb Group, Ltd. And MSP. 11 $ 0 9,544 9,000 114.'577 $ 133,121 89.116 $ 222,237 $ 182,984 $ 222,559 $ (39,575) $ 72.000 $ 32,425 . . . 3. Property taxes are higher. However, $72,000 of the estimated $89,116 in taxes are to be paid to the developer for rent subsidy. 4. Cash flow is estimated at $777 per unit for the recommended building compared to a per unit loss of $660 in the MSP proposal. TIlls loss is off-set by a proposed $1,200 annual subsidy per unit on $72,000 annually. Adjusted cash flow is then $540 positive or $32,425. The recommended senior building is estimated to have a per unit cash flow of $m or almost $56,000 per year. TIlls positive cash flow could be used to provide below market rents to low income seniors. For example, if the City wanted to subsidize 30 percent or 21 units, a budget of $50,400 would provide an average subsidy of $200 per month on 21 units. This would reduce the average rent from $679 to $479 for these units. TIlls example demonstrates how the City of Chanhassen can use the benefits it enjoys as a governmental entity to create affordable senior housing for its residents and meet its operational objectives at the same time. 12 . . . Appendix 1 CHANHASSEN SENIOR HOUSING DEVELOPMENf BUDGET ASSUMPllONS Development Costs o Land Cost is estimated at $5,000 per unit or $360,000. o Construction Contract is estimated at $47,500 per unit. o Architecture and Engineering is estimated at 2.4 percent of the construction contract. o Furniture. Fixtures and Equipment (FF&E) is estimated at $50,000. o Professional Services expense is estimated at $67,300 and includes the following categories: soil and environmental tests, appraisal and market study, and the impact fee. o Title Insurance expense is estimated at $5,500. o Marketing expense is estimated to be $50,000. o Contingency is estimated at 10 percent of the construction contract. o Construction Interest is estimated to be $115,000. o Financial Services are estimated to be $55,000 and include the following categories: the bond trustee fee, legal counsel, and a fmancial consultant. . . . Appendix 2 Table 3 Proforma Cash Flow Statement Assumptions Apartment Rents are estimated at $.85 per square foot for one bedroom~ units and $.80 for one bedroom plus den and two bedroom units. The 48 one-bedroom apartments will have about 700 square feet. The 21 one-bedroom-plus-den units will have about 900 square feet. The three two-bedroom units will have approximately 1,000 square feet. Parkin~ Rentals are estimated to be $30 per month for the project's 54 occupied spaces. Vacancy in the fIrst year is estimated to be 17.4 percent. This fIgure assumes that 50 percent of the units are pre-leased and that 32 of the remaining units are leased over a six- month period. Vacancy for years two through ten is assumed to be four units. This corresponds to a 5.5 percent vacancy rate. Operations. Maintenance. Insurance and Administrative expenses were estimated from information gathered by TREM, The Income Expense Analysis of Conventional Apartments. 1990 Edition presented expenses for garden-style apartments in Minneapolis on a per square foot basis. .. o Administrative Expenses were increased to account for the higher service levels required in a senior building. This expense is estimated to be $1.08 per square foot. o Operations Expenses are estimated at $.83 per square foot and include expenses for the following categories: electricity, water and sewer, gas, building services, miscellaneous utility and other operations. o Maintenance Expenses is estimated at $.45 per square foot and includes the following categories: building maintenance, grounds maintenance, and repairs. o Insurance Expense is estimated at $.14 a square foot. Man~ement Pee is calculated at 5 percent of rental revenues. F.P. & E. Replacement Reserve is calculated at $100 per unit. Real Estate Taxes are calculated at 5 percent of shelter rentals. Shelter rental is defined as total rentals less any charge for utilities such as heat, water, electric, gas, sewage disposal or garbage removal. Charges for electricity, water, sewer, gas and building services were subtracted from total rentals to obtain the shelter rental fIgure. Debt Service is based on a principal amount of $4,600,000, ten-year term, thirty-year amortization at 5.5 percent. Sensitivity analysis was conducted at interest rates of 5.0, 6.0 and 6.5 percent. . Appendix 3 PROFORMA CASH FLOW STATEMENTS Table 3a at 5.0 Percent Interest Table 3b at 6.0 Percent Interest Table 3c at 6.5 Percent Interest Detailed Summaries of Financing Programs . . . .....ION'" I 0 COCO CD ('f)O)NNto-~ .... .... '" ..... 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'II ~ ~ l/l Q.tI 0 Cl i tI 0 W U (/) lI:ij ~ ~ .a . !Z o tI e- :I l/l .i~ l/l E w a.. .W tI ~ Cl 0 II: >- X.u.. ... 06 l1i z U tI w'iil ; ~ '11 ~ c 0 E u tI 'EI- tI* ~ 0 ij .. tI ~tI... iO~ w ::I w ~.E~ I ~(J) =:.... (/) tI 8~E '~ "? ....I 0 S ~ jij.. s S a.. 0 :J ~ 0 -"Gut o :Qod!:3g'g- C'1::l 0 w ....I G fil i g' =:': .5 ~:, i:1; s tI C S c: tI l/l S a.. tltO u.. ... .b ... u.. ..-... f!~w ~ 0 (/).: u I .tJ !.~ fl i,~;g ~ .tJ oj ~ ~ .tJ .tJ ..>- X ... x :is: wEijE :l :l :l 81 0.. 'il :l I- ~~ (/) :I ~~~{!.~ a..'1::I~~ (/) ojjj~Cl~m (/) ::I~Cl (/) E~~ (/) 0 w c( 0 II: 00< I- z o~ U (/) . . . u. S. Department of Housing and Urban Development Section 202 Supportive Housing for the Elderly Purpose: Funding: Resident Eligibility: Reporting Requirements: To provide housing for very low income elderly persons. To enable elderly persons to live with dignity ~d independence by expanding the supply of supportive housing' that is designed to accommodate the special needs of elderly persons. Capital Advances Project Rental Assistance Contracts Occupancy is open to any household composed of one or more persons, one of whom is 62 years of age or more at the time of initial occupancy. Income limits for Section 202 housing are the same for Section 8 housing. A schedule of household income limits have been included below. Household One Two Three Four Income Umit $ 17,850 20,400 22,950 25,500 Rent shall be the highest of the following amounts: a) 30 percent of the person's monthly adjusted income; b) 10 percent of the person's monthly income; c) If the person is receiving welfare payments, that portion of the payment which is designated for housing costs. Income eligibility for each resident must be established at time of occupancy and recertified every year. Project must submit annual audited financial statements that must be in accordance with two HUD handbooks. This program is designed to meet the housing needs of seniors exclusively. . . . , ' Minnesota Housing Finance Agency Housing Trust Fund Housing Program Purpose: Funding: Resident Eligibility: Reporting Requirements: To assist in the development, construction, acquisition, preservation and rehabilitation of affordable rental housing, limited equity cooperative housing, and homes for oyvnership by low income persons. Zero interest deferred loan, 30 year repayment schedule At least 75 percent of the rental and cooperative units and 100 percent of the homes for ownership, must be rented to or cooperatively owned by persons and families whose income does not exceed 30 percent of the median family income for the metropolitan area. As of February 1993, 30 percent of the median family income for the Minneapolis/St. Paul metropolitan area is $14,880. The upper limit for rent is set at 30 percent of a person's monthly income. To verify that the housing is used by persons of low income, the grantee must annually certify that the housing meets the income guidelines of the program. The grantee will also be required to supply tenant proflie information upon initial occupancy of the project. This program is not designed to meet the housing needs of seniors exclusively. Younger people would be eligible for housing. . .' Minnesota Housing Finance Agency Low and Moderate Income Rental Program . Purpose: To provide fmancing for housing with rents affordable to low/moderate income households. The program provides for both acquisition- rehabilitation and new construction proposals. Funding: First mortgages 7 1/2 %, 30 year term, plus 1/2 % servicing fee. Minimum loan is $100,000, maximum is $2,500,000. Resident Eligibility: 1) New Construction/Conversion: the rent limits will be those provided under the Federal Low Income Housing Tax Credit Program for households at 60% of median as adjusted by family size. A schedule of these rent limits and resident income limits are presented below. Household Income Umit One $ 20,150 Two 23,050 Three 25,900 Four 28,800 Bedroom Rent Umit . Zero $ 504 One 540 Two 648 2) Acquisition/Rehabilitation: 75% of the units must not exceed Section 8 Existing Fair Market Rents; the remaining units may not exceed 125% of the Section 8 Existing Fair Market Rents. Reporting Requirements: The Agency actively monitors developments over the life of the mortgage. This includes monitoring tenant incomes, rents, affirmative action and equal opportunity requirements, and regular management and operating accounting/reporting requirements. This program is not designed to meet the housing needs of seniors exclusively. Younger people would be eligible for housing. . . . . .' Minnesota Housing Finance Agency New Construction Tax Credit Mortgage/Bridge Loan Program Purpose: Funding: Resident Eligibility: Reporting Requirements: To provide financing which allows the construction or substantial rehabilitation of rental housing which is eligible to receive federal subsidies in the form of Federal Low Income Tax Credits, and therefore, have rents affordable to low and moderate income households. First mortgages at market rate of interest, 25 year amortization, and 17 year term mortgage. The agency may provide, for developments which receive Agency fIrst mortgage fInancing, an Equity/Bridge loan where the Agency takes a security interest in the investor's note when Federal Tax Credits are syndicated. These loans have an 8% interest rate for six year terms of longer, and a 7% interest rate for terms less than six years. The Agency anticipates that most or all of the mortgage funds available will be allocated to developments which are selected for Federal Tax Credits. Tax credits are allocated based on income and rent limits for residents and the development. A schedule of income and rent limits are listed below. Household One Two Three Four Income Limit $ 20,800 23,800 26,750 29,750 Bedroom Zero One Two Rent Limit $ 434 465 558 Resident income and rent levels must be certified annually. Residents are compelled to release financial information as a condition of the leasing agreement. Third party verification of the value of certain assets may be necessary. This program is not designed to meet the housing needs of seniors exclusively. Younger people would be eligible for housing. . . . .' . Appendix 4 MSP REAL ESTATE SERVICES, INC. APARTMENf PROPOSAL . . . . w.....oooC)oooooo -,enlltltOOOOOOOllltO alO" 0000000 0 -u. .... - .. .. .. .. 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II O...Jc:..e:::l-:::I II CLt-I-%%Z <<<< . II ~ooz-:z: ~ "'''' .....11 N..e..........e-'..e -' . .~.:L~ADMINISTRATIVEAND PROGRAM NOTES . . . . . .. ... . . . . . . . · Notification of 1994 grant awards were sent to Title III projects in November. Because the 1993 grant review awarded projects funds for 1993 and 1994, the award amounts are the same, and no new grants were made. . Since we last reported staff changes, things have changed again! Murtuza Siddiqui is the grants coordinator for nutrition projects, taking over from Marshall Isabel who joined the Minnesota Board on Aging in November. Murtuza is also handling grantee audit resolutions. Marlyn Mauritz is continuing in her position supporting the grants area and conducting nutrition site assessments. · If you are interested in hosting a local senior spelling bee in March 19994, please contact Linda Dahle at 291-6553 for a registration form. The deadline to register is February 1, 1994. The Competition schedule for 1994 is: local bees-March 1-18; county bees-April 11-29; regional bee-May; state-August 9-11 at the University of Crookston. In order to share the workload of the county and regional senior spelling bees, if you sign up to host a local bee, you may be called upon to host or assist with hosting your county or regional senior sp~lling bee. FOR YOUR INFORMATION", . NATIONAL:- ~', . The fY 1994 appropriations for programs funded by the Older Americans Act represent an increase of $32,606,000 from 1993; Increases are in the programs that pwvide nutrition, supportive services, disease " preventi~n & health promotion, senior employment, ombudsman, elder abuse prevention, pension counseling, and programs for native American elders. . ~-.... , . '>~The AdUrlnistrationon Aging has awarded grantS of approximately $4.3 million for 13 demonstration projects in the area of long-term care and four long-term care resource centers. Among the latter group, the Institute for Health Services Research in Minneapolis received $400,000 toassi,st the aging network to develop, administer, and refine current community-based long- term care systems and services, with special emphasis on ethical issues and case management. ., . The Institute of ~~cine.. N~tidnal Academy of Scie9~' will conduct. tb,e 15 m()nth national effectiveness study' of the Sta~e<' t . LOng-Term care Ombudsman Program. ,.' . . , . . 41 The Administration on 'Aging has contracted'with Mathmatica Policy Research to conduct a two-year evaluation study of Older AmeriCans Act funded nutrition. projects. The study will examine characteristics of program participants, effectiveness in serving special elderly populations, program impact of participants related to dietary intake, costs of providing meals and supportive services, efficiency and effectiveness of program admi~istration, operations and service delivery, quality of services delivered,sources amounts and.uses of fundsfor nutrition: ' ~ The'LongTerm Care Campaign is a coalition of 137 national organizations dedicated to enacting comprehensive legislation . to protect American families against the devastating costs of long term care; Key legislative principles are: 1) services should be available to aU who need them, regardless of age or income 2) a national program should provide a comprehensive range ,of facility-based and community-based health, social and support services'to maintain and enhance personal independence 3) Long term care should be financed through a social insurance program like Social Security or Medicare; paid for by all ages. .~ . The local contact is Colleen Bjerke ,at 870-1500 at the Multiple Sclerosis ~ety. ~ : :T~::ng.Term Care Commission will hold a puhlic hearing OU January 20 ou 1(5 reoommendationslO reduce ~..:, . growth in nursing home expenditures. Call the Minnesota Department of Human Services for information. , ~;- .~ .. ~". \"~' RE80URCESAT THE AM .' ~ . '. .. - '. - -, - - -, " CaD the Area A2eney on A2inl! office. 291-6445. for information on these resources. · Flyer on how to order the NCOA publication A Manual for Traininl! the Prol!T3m Assistant in Adult Dav Care · Fact sheets on consumer concerns; one on personal emer.~..;Dcy response systems, one on, preventing foreclosure. · A limited number of Medicare Beneficiary BuUetins on claims that go to the durable medical equipment regional carrier. · One copy of an information kit on tbe Medicare flu shot benefit that includes a press release, fact sheet on the flu benefit, Medicare fact sheet, fact sheet,about HCFA, leaflet about the flu shot benefit, two posters. For copies of.thematerials, can ' the Medicare Issues Hotline at 1-800-638-6833. " · Information about the Minnesota Mentor Network from the Minnesota Office 011 Volunteer Services newsletter. · A limited number of order cards for a free issue of Answers, a magazine for adult children of agingparents.,:, , . ,,". -"" .- ,_.,>.~,:;--'"" .:c'. ," ; '.''', " -".:.';:>, ~" .. ;,.',' ...'. , ", ')U4 '. "':.ilY lIn.7h k"" '"" ,'''k . ',.- <~ .". . ~"U.nA>.~.,~v::., - - , . " . .- .... . . ..,,' -" -"'. ... .. . . ..-. ......... ..........:.. January 28 - Advisory Committee on Aging, update on the Generations Project, 9-11:30 a.m; Metropolitan Council Chambers. February 25 - Advisory Committee on Aging, action on the Generations Project Consumer Task Force Report, 9-11:30 a.m., Metropolitan Council Chambers. " March 25 - Advisory Committee on Aging, 9:00 - 11:30 a.m., Metropolitan Council C~ambers elF YOU HAVE A DISABILI1Y AND NEED ACCOMMODATION TO MAKE ANY OF mESE MEETINGS ACCESSIBLE. PLEASE CONTACT KATE HOUSTON AT 291-6421. ...' Don't let time go by wondering who to call. Callus! Senior Linkage Line is a telephone information and referral service which makes it easy for older adults and their families to find community resources close to home. East Metro 224-0044 West Metro 824-9999 " , For information in greater Minnesota, coli 1.800.333-2433 (V/Text Telephone), a"" SENIOR ~ l LINKAGE LI# , 'etm AAA News '->'::Your connection to the services near you. December 1993 Page 3 . . . . I . N o '" In ....ClI Z W< "'w '" ....< W zO "'N ~~~ Xl!l ~... >-W ....u -z -'< ;:~ ::J-' -' < W N ~ ~ U zCll - < InW In'" 0< '" CIa "'N ~~~ - ~l!l X'" N In 0 .... '" z WCil '" < InW In'" 0< '" CIa "'N ~~~ - x'" <0 X'" In In >- -' < z < W In Z W 0.. X W ..... W ~ U I Z II II II . 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'" w ~ '" 0. w .....u ....% 0)< .....w-' Cle< .... 0) ::E-J <w ........> enoIX ....... w ..........In w WWIX :J:J -J -J.... <<% >>w , , :E OOW ........u , . < :z:z-J OI(<~ oow -' -J IX . \ . . 1 l l ~ A hi-monthly publication of the Metropolitan Area Agency on Aging ",\,," .\.' ", \:\ - , ""~~ i .. tftlt ) METRO AM NEWS 'I December, '1993 GENERATIONS PROJECT BEGINS PHASE m: ANALYSIS OF THE MODEL ,~j~ , Following the completion of the Consumet Task Force's work in developing a model for how the aging service system should work for consumers, the project is now in the neXt phase of analyzing the implications for implementing the model in the ._ seven county metro region. The Advisory Committee on Aging voted to postpone action on the Task Force report to allow for additional analysis of the model and input from the provider community. The Advisory Committee hopes ,- to take action after reviewing the additional information in .ebrUary 1994. A IS-member Joint Committee on the Generations Project was formed to provide additional input to the project from the provider community, and to develop a partnership between the Area Agency on Aging and providers in order to cooperatively move the project forward. The members include three Area Agency on Aging staff and 12 executive directors representing the interests of executive directors - - who met on October 22 to discuss their concerns about the Generations Project model and process. Members of the committee are Roger Banks, Dale Anderson, Renae Oswald-Anderson, Mark Peterson, John Pribyl, Joan Hyde, Grace Lee, Jim Abts, Wayne Takeshita, Jim Smith, Mark Hoisser, Joan Lynch, Andrea Skolkin, LaRhae Knatterud, and Kate Houston. If you would like copies of the minutes of the committee's meetings, please call Kate Houston at 291-6421. ~~ and proposed system with respect to. :COSts, service .levels, available resources and numbers served for two counties to begin assessing the potential impact of the new model. Both committees will complete their work in mid-January. The data will help determine what modifications (if any) to the model and/or. implementation options the committee will suggest for ,consideration of the larger executive - directors' group on January 31. (Call the Kate Houston ~fter January 1,291-6421 for details.) 'Three community meetings were held in November to provide an opportunity for consumers and providers to respond to the model. A wide range of opinions were expressed along with a desire for more details about how the model would work before evaluating its potential for better service to seniors. While many folks liked aU. or parts of the model, many others had concerns about administrative costs, how to incorporate current resources, volunteers, funds and existing providers into the new system, and whether this model could effectively serve the diversity of seniors and all communities of the region. In This Issue: Generations Project ................... 1 Resources . . . . . . . . . . .. . . . . . -. . . . . . . . .. 3 Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3 Two subcommittees have begun work on major issues identified at the October 22 meeting. One committee has developed a survey for agencies to use to obtain their clients' perceptions of what is and what is not working well with current services. The data will be compared with that from the Consumer Task Force, and other data from the ,-oject. The second committee will compare the current Metro AM News - December 1993 Page 1 MAAA Starr Roster:. Andrea Skolkin, Division Manager, 291-6633 LaRhae Knatterud, Planning Coordinator, 291~97 Gary Kelsey, .Senior Planner, 291-6481 Flo Hauber, '( . ResearchlData Analyst, 'Murtuza Siddiqui, Principal Accountant, Kate Houston, Planner, 291-6421 Newsletter Editor Unda Hennessey, Unda Dahle, Planning Techni~an, Marlyn MaUrttz,./~".. Planning Assistant, Jane Larson, Secretary,.291-6445 Robert Provost, Chair, Advisory Committee on Aging METROPOLITAN COUNCIL AREA AGENCY ON AGING MEARS PARK CENTRE 230 E. FIFfH ST. ST. PAUL, MN 55101 . The Metropolitan Council Area Agency on Aging is funded under the Older AmeIjcans Act through a grant from the Minnesota Board on Aging. - Older Americans Act This newsletter can be made into alternative "formats for people with disabilities upon request. Call Kate Houston at 291-6421. DP':'CE~V'il'"1"t n~. ij. t,..~~ GEe 2 S 1993 CITY ur ~nf""\l...nM:):)EN BULK RATE u.s. POSTAGE PAID MPLS; MN PERMIT NO. 1610 5mRMIN Il-JAFF .CITY IF ~ 698 au.TE DR. 0AfiASSEN IiW 5iite S5"!>,?