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1994 03 25 . 7. .8. . AGENDA CHANHASSEN SENIOR COMMISSION FRIDAY, March 25, 1994 9:30 A.M. TO 12:00 P.M. CITY HALL COUNCIL CHAMBERS Approval of Agenda 1. Approval of Minutes dated February 18, 1994. 2. Visitors Presentation. 3. Update on Community Development Block Grant Allocation. 4. Approval of Bylaws. 5. Goals and Objectives for 1994. 6. Update on Senior Center Activities. Update on Senior Housing. Update on the Chore Program and Senior Linkage Line (SLL).. 9. Senior Commission Comments. Adiournment ** FOR THOSE OF YOU WHO NEED TRANSPORTATION TO THE MEETING, CONTACT SHARMIN AL-JAFF AT CITY HALL (937-1900 EXT. 120) AND A RIDE WILL BE ARRANGED. . . . CHANHASSEN SENIOR COMMISSION REGULAR MEETING FEBRUARY 18, 1994 Chairman Howard called the meeting to order at 9:30 a.m. MEMBERS PRESENT: Sherol Howard, Jane Kubitz, Selda Heinlein, Mark Littfin Sr, Albin Olson and Barbara Headla MEMBERS ABSENT: Bernice Billison STAFF PRESENT: Paul Krauss, Planning Director and Sharmin AI-Jaff, Planner I APPROV AL OF MINUTES: There were none available for the January 21, 1994 Senior Commission meeting. VISITOR PRESENTATION: Jo Ann Kvern: Good morning. I know some of you but for those of you who don't know me, I'm Jo Ann Kvern and I work with the South Shore Senior Center. I have this...folks who also live in Chanhassen and later on I think they might like to say a few words. I was trying to decide what my role would be here and I thought maybe I would just briefly explain to the Senior Commission the history of the South Shore Center and the involvement of the City of Chanhassen, and I won't take long Jane. I talk really fast. The South Shore Senior Center has been in existence for 10 years and for the last 7 we have received some of the funding from 6 cities, and Chanhassen has been one of them. About 2-3 years ago when your city decided to open it's own center, we were very happy to help with that and think that you have a wonderful facility here. And really enjoyed working with you in getting that started. At that time we talked with Paul and the City decided that they would not support the South Shore Center in the full amount that they had in the past but they would continue, because they receive funding from Hennepin County, do some funding. And so while the amount was cut, Chanhassen still did contribute about $4,000.00 and I think Ron can speak to that. What we are finding is that the people, many people who live in Chanhassen are coming and are utilizing the South Shore Senior Center just as we find in the metro area people go all over to use the programs and services of different senior centers, and nobody asks where do you live. We welcome everyone. We were very happy when we heard that you folks received Hennepin County CBDG funds because it's a wonderful block of money that enables cities to help support social service and we think you have a unique opportunity here to, although most of your residents live in Carver County, you can take some of that funding from Hennepin and yes sir, help support a program that's in need in Hennepin but is serving the residents of Chanhassen. And so thank you for your support over the years and I hope that you will continue to see the value in continuing to support, in a very minute manner, that South Shore Center. And also your discussion about the van, we do have a van 1 . . . at South Shore. In fact Cliff Pederson was just brought here with our van and very well we might be able to work out some. We are picking people up in Chanhassen on a daily basis. Daily to come to South Shore for dining. On Wednesdays to grocery shopping so there might be something that we could do. Running a van is a very expensive proposition. Also, all of your drivers have to qualify for the State rules for special transportation programs. You don't just hire a driver and put them in. They have to take many tests and so on. And so if you're serious about that, or that is a concern, something may be able to be worked out. Who knows. So right now I'd like to introduce to you the folks that are here that use the South Shore Senior Center on a regular basis. Cliff Pederson, Emma St. John. You know probably all these folks. Agnes Anderson, Betty Bragg, and Hazel Johnson and I think they'd like to say a few words. Cliff, do you want to be fIrst? Cliff Pederson: ...I can't get up but I'll tell you. I enjoy the South Shore center very much. I get 3 meals there a week. I'm living alone. They pick me up...Appreciate everything they do... J 0 Ann K vern: Thanks Cliff. Thank you. Emma St. John: I'm Emma St. John and it wasn't too long ago when I was sitting in some of those chairs where you are now. I've been involved with the South Shore Center when it opened and through Jo Ann Kvern and there are other Chanhassen visitors were George and Esther Steller at that time, and we were happy to have Chanhassen help us all that they have and we do have a lot of visitors from Chanhassen. And like Jo Ann said, we welcome all of them and I was glad too to be on the commission when we got the senior center started here. I have lived in Chanhassen for a long time but close to Excelsior and lived in Excelsior and Shorewood before that. So my heart is a little bit torn between there. Something like some of this property that is in Hennepin County, Carver County, you don't know where you belong anymore and you want to belong to both of them. So thank you for helping South Shore Center in the past and I hope it will continue. J 0 Ann K vern: Betty? Betty Bragg: ...the commission for a number of years and was sent over for the task force because J 0 Ann said, well you live in Chanhassen. You should go over there and help them get started with this study. That's where I met Selda and Jane and I guess those are the two veterans with me. And I want to tell you that it's kind of like a tale of two cities. Although Shorewood is...cities and that's, there's no law inbetween and if you're in the school district of Minnetonka. That's why I brought the paper. This has a lot of Minnetonka school news in it, or Chaska, and that's you. Those are the two schools in here and so when I retired I probably would have become a recluse and I probably would been a lot sicker than I was the first couple of years. Esther Steller and Emma St. John said Betty, you've got to get out. Why don't you come to the senior center. And I did. And I liked it and I made a lot of friends. In fact I made the comment that it was like going to the PT A because the people that were there were all from the Minnetonka schools and there were always familiar faces. 2 Senior Center Meeting - February 18, 1994 . Recycled teenagers you might say. And so when it came time to make a choice, I didn't want to leave my associates that had been over there at South Shore and I didn't want to leave here either. So I stayed on the commission for a while and then I decided there were a lot of other people that should have input into this. There were no men on this commission. I said I'm going off. You be sure to get a couple men on that commission and I've heard that Barbara Headla applied. I thought wonderful because there's any input to the commission from that part of Chanhassen. So I've been really, I've been following. Sharmin has sent meetings, the Minutes and I've been following with a lot of interest. And I decided to stay on with the Linkage Line because I was really, really interested that the rural areas got some resources for the physical needs of the people. Anyway, I want to thank this commission for the continued support. We wouldn't be able to do anything. You have the city giving you funds. We have to get out there and scratch. Boy, we put on dinners and everything for almost marathon races for seniors, to try to raise a little money to help our 5 cities pay...hope that you would think about us in the future and don't think about the wall. Think about the connections that we can have back and forth. All these people are from Chanhassen just as I am so we are represented. We do interchange. Thank you. . Hazel Johnson: I'm Hazel Johnson and I live in Minnewashta Shores. I guess the main reason I go to South Shore is it's less than 2 miles to go to Excelsior and driving hasn't been a problem for me yet, but I know it will be and especially at night, as you people were discussing before. We so appreciate all the help and financial aid you've given us. That's a great part, like Betty said. We've done these chicken dinners until we're chickened out but we will and as long as we're able, we will do it. But we appreciate all your help. Thank you. Jo Ann Kvern: And now maybe I would have Ron Block who works for Senior Community Services talk to you about the request that Senior Community Services has given to the city of Chanhassen hoping that you will continue to support this center. Unless any of you, would you have some questions? Well, maybe we could do that first and then open it to questions. Ron. Ron Block: One of the things that Paul mentioned when I was speaking to him last week, was that you had, or sounded like you had some concerns about South Shore and perhaps some services that you'd like more connection with. And yes, I think we'd like to know about those. Specifically this request, I wrote up the request. It was sent to you. Ben Withart, our Executive Director signed it and sent it over. And Paul I think has given you a pretty good idea, a synopsis of the history of the center and history of the funding. For me it really seems like an issue of fairness. The cities, when South Shore Center was formed about 10 years ago, the 6 cities involved all agreed that essentially they would get together and based on how many seniors there were, people over 60 in each of the cities, they would put in funding. The necessary funding based on how many people there were in the city. And . 3 Senior Center Meeting - February 18, 1994 . . that's really what carried the center. Now Senior Community Services brings other fundings to the mix. We go out and we get funding from the United Way, funding from...for transportation and Jo Ann's mentioned that there's a van at South Shore Center. Which we go out and solicit funds from other sources so that we don't come with empty hands but the funds you give us, we then leverage and we can put essentially the 1 and 1 together and make the 2 and make the whole thing work. Now a couple, a few years ago when Chanhassen opened it's own center we thought perhaps people would stop coming. That we'd see a decrease. In fact, looking over the years, since Chanhassen has opened the center here, we now know, in 1993 we had the most recent statistics. There's actually been an increase. Still an increase in residents, senior residents of Chan who attend the South Shore Senior Center. So the South Shore Center and all the programs we operate, our basic philosophy and our theme is, we try and help people maintain their independence in their homes for as long as possible. And we really, whether it's the South Shore Center or the other centers we operate, or the Home program. That, for a time was operational in Chanhassen. What we're really aiming at is trying to help people maintain their independence in their homes for as long as possible. The center funding, as Paul pointed out in the letter. This current fiscal year Chan is providing a little better than $4,000.00. If Chan didn't have it's own center and some of those dollars weren't going to support it, and it was still participating at 100%, as the other cities still are, we would probably be requesting, and I assume Chanhassen would be funding somewhere around, between $8,000.00 and $9,000.00 and that's still based upon the population, the senior population. And so what we had requested is somewhat of a compromise. We've taken into account what the city is providing us with this year. We looked at what we'd really like to have for next year and we realize that the city has it's own center. It's running it's own program and so what we're asking for is something in the middle and I think what we're asking today is for you to make a recommendation to the City. To the City Council that in fact they provide the $6,000.00 in funding that we have requested for the next CBDG year. Jo Ann Kvern: We'll ask...who's been patient and...you're in just a wonderful, unique opportunity and we thank you for your support and we'd be real happy to answer any questions or any concerns you may have today. Howard: Well I think we have felt that there has been somewhat of a conflict, not on our part, but on Shorewood' s part as far as cooperating with Chanhassen. And I think perhaps if we might possibly have joint activities occasionally. And if we could meet and make sure we didn't have conflict and if we were to put on a trip, that you wouldn't have something that be the same week so people couldn't do both so and if we could meet quarterly and discuss our. Jo Ann Kvern: The programming? . 4 . . . Senior Center Meeting - February 18, 1994 Howard: Yes. Jo Ann Kvem: That's a marvelous idea, and it's something that has never been spoken of or to me and I think it's an excellent idea. Yeah. No reason why not. Let me just tell you that Senior Community Services, we run 7 senior centers. Minnetonka, Mound Westonka. Howard: Well you ran us for a while. Jo Ann Kvem: Right. We staffed. I shouldn't say run. Our volunteers really helped with the center. We're not there to direct and so on. We work with many volunteers but what I'm saying is, we have a lot of centers that, and our staffs get together on a monthly basis. The staff who works at these different centers and we talk about what's happening. And so it would be part of what we're already doing with our own staff. Howard: Perhaps we should be included. J 0 Ann K vem: That, well. If you. Howard: Or quarterly would be enough. Jo Ann Kvem: ...meeting and hey guys, what are we going to do? Would be just a very, I think, a marvelous idea. I really do. Don't you think that's a wonderful idea? Yeah. Very good. Anything else that you could speak to? Heinlein: At one time you said that a lot of people, you spoke at one of our meetings and you said, I said you're getting more publicity actually than we were in our own paper here. And I thought that was going to be decreased a little bit and stressed in your own papers more than our's. Because I can't. Jo Ann Kvem: Well you have to remember that people live in Chanhassen and participate at South Shore Center and for 7 years we served your area and are still being funded by your city. And so we really believe that when you talk about cooperation, that's part of cooperating is to let the city people know what's happening also at South Shore. So that's part of the cooperative effort that we're doing. And actually our we do, anything that goes into your papers in Chan is also going into the Sailor that serves the Excelsior-Shorewood. Kubitz: There isn't any Chanhassen senior stuff in the. Jo Ann Kvem: But see that would be up to your staff person. 5 . . . Senior Center Meeting - February 18, 1994 Kubitz: They don't... Jo Ann Kvern: Well that's. Krauss: That's something that we would need to work out. You should also put into context that while it seems an increasing number of visits by Chanhassen residents are going to South Shore, your center has attendance climbing through the roof. I think what we have is a couple things. We have a growing senior population. We've got a whole lot better educated senior population of what's out there. And there's a lot more for people to be involved with. So I think the more the merrier. The quarterly meeting idea is a wonderful one. It's concerns me a little bit that it may be kind of out of context. Maybe if you have a monthly meeting kind of format, if Dawn or somebody from our staff is able to go to that just to coordinate. Jo Ann Kvern: Well our monthly meeting is for the staff that run all of our senior centers and many of the topics have to do with the agency. Not necessarily the programming. Krauss: Well whatever format works but something where we're programming would be on the table. Like...issues have been raised about joint notice and things. The same way that, I mean I don't have any problem with our residents electing to go on a trip through there but, and the South Shore folks should have the same level of knowledge of what's going on here. You know it's a two way traffic flow. Kubitz: Well that's what's happened Paul a number of times that they have planned something and we have planned something and then you can't do both but people want to do both. Jo Ann Kvern: Well I mean that would be up to your staff to alert me or us getting together. Krauss: Well it's both. It goes both ways and I think it's not only our staff's responsibility but it's also South Shore's staff. Jo Ann Kvern: Well that's never come up to be perfectly honest. No one's ever broached it with me and there's no reason why we can't do it. Absolutely none. Anything else? Littfin: I have a question. Senior Community Services. You are a part of United Way? Jo Ann Kvern: Yes. Littfin: You're financed by United Way? 6 . . . Senior Center Meeting - February 18, 1994 Jo Ann Kvern: Partially. Littfin: Partially. Ron Block: About 22% of our revenues come from United Way. Littfin: Okay. So you people are salaried? Jo Ann Kvern: Oh yes. Littfin: You are? Jo Ann Kvern: Yes. Littfin: And you sir? J 0 Ann K vern: Right. Littfin: Okay. So you're salaried and you so call shepherd the 5 communities that make up the South Shore. Jo Ann Kvern: Yes, that is the South Shore area. Littfin: Okay. Does our Chanhassen Senior Center receive any of the benefits of your services? Howard: No. They're handled through the County. Littfin: Oh, that's strictly Hennepin County? Jo Ann Kvern: Well I guess, what do you mean? Does the Chanhassen... Littfin: Well you people are directing the South Shore activities. J 0 Ann K vern: Right. Littfin: Any other senior activities? Any senior centers? Jo Ann Kvern: Oh yeah. Minnetonka. Not me but we have a staff person at Minnetonka, in Long Lake, in Delano. We have a staff person in Wayzata and Plymouth. 7 . . . Senior Center Meeting - February 18, 1994 Littfin: And that's all Hennepin County? J 0 Ann K vem: Right. Littfin: Okay. Jo Ann Kvem: Well, although Delano is partially Hennepin and partially Wright. And then we also administer two senior centers in Monticello and Buffalo. Our staff person, the city has hired us and we hire the staff person because actually it's a very nice, what. It's good for the city. It's cheaper. Ron Block: It gives them a much bigger bang for the buck because we are able then to go out and get those other funds from United Way and from other places so the City's dollars that go to us, the...pays that. We then go out and usually are able to match at least some of the money. Littfin: Okay I have one more question. Sir, I missed your name. Ron Block: Ron Block. Littfin: Ron. Okay. You said that the funding for the South Shore Center, people are getting names mixed here between South Shore and Shorewood but the South Shore Center, the funding for the South Shore Center is based on people in the cities that participate in South Shore. Ron Block: The original agreement between the six cities was based on a census population. Littfin: General census or just senior census? Ron Block: It was the general census but of people 60 and above. So seniors in the southwest. Littfin: You consider the senior? Ron Block: Well that's what the census information. I didn't do the cut off line. Littfin: I mean that was a point of discussion here at our last meeting. What is the senior line? 8 . . . Senior Center Meeting - February 18, 1994 Ron Block: That's difficult. As a matter of fact, these days there is a lot of serious discussion, especially among minority populations that the senior, that the age of a senior ought to be significantly lower just because of the age to which people live. But that again, I'm not here to debate what age you are when you're a senior. I know to get a senior card to get on an MTC bus, they have a specific age. I mean people draw lines. For this particular purpose the line was drawn at 60 and above and that's where the senior population was drawn from. Littfin: Okay. Thank you. Olson: Now how many people do you say from Chanhassen go to South Shore? Jo Ann Kvem: In our 1993 statistics we could identify 92 folks who had a Chanhassen address. Who had come to the center for one thing or another in the year '93. Howard: We should have done that for the Excelsior ones that come to Chanhassen... Littfin: If you did not have a bus, did not have your dining, would you have that many people going there? Jo Ann Kvem: We don't know that. We have quite a few people who participate in dining and who ride the van but we also have people who come for various activities and they don't come for lunch and who don't come on the van. Olson: If we had the dining here and they didn't, could we claim then that we had Excelsior and Shorewood and everyone coming to our center? Jo Ann Kvem: Only if you did. Olson: Could we turn around and ask Excelsior and all these villages for help? Jo Ann Kvem: You know, I don't know. Who knows. Right now it seems like your city is, you have a very strong city who's very commited to a senior center and you're a large growing city whereas the cities of Shorewood and so on are smaller and so they elected 7 years ago to form this group of folks who together would have it. Who knows. Krauss: This is something that each year you have the ability to fe-examine and I think clearly when. 9 . . . Senior Center Meeting - February 18, 1994 Howard: When we get congregate dining we'll re-examine it. Krauss: And when you get senior housing you should re-examine it. Thus far, Jo Ann's right. Thus far we've been pretty fortunate. We've been able to come up with the dough without having to go over to United Way and up until recently, without having a lot of support from Carver County. Now that's...and that's one. But we haven't lacked the funds. Littfin: No, I agree. Heinlein: Well and then some of our things that we have at the center have been donated by different organizations I mean in town. Littfin: No, I agree with you Paul. We've been very fortunate here. We have complete backing from our city. Our City Council and our merchants in town, and granted we've got a lot of new ones and oh God, they're a blessing to us. The things that they've donated and support us with and our service organizations. The Knights of Columbus. The Legion. Lions. The Rotary. We have a community we're very proud of and we don't want to be selfish about it. Krauss: Well one of the things we came up with and again you touched on it too, throwing around was some sort of cooperative arrangement on busing could be a topic of discussion this coming year. You know Byerly's is going to be open by October and I've got to believe there's going to be a whole lot of folks from South Shore that are going to want to come down to use it. J 0 Ann K vem: Well you know that brings us a very interesting point. Right now the van every Thursday goes down to 7 Hi Shopping Center and it has for 10 years. Or as long as we've had the van. And there's no reason why that van can't come to this shopping center. In fact they did. We have come to your Target but there's no reason why that couldn't happen. Howard: Or it could make a stop at our senior center to pick up anyone who might be interested in going. Jo Ann Kvem: Absolutely. Absolutely. Howard: That would be a nice thing to do. Jo Ann Kvem: Yes. And as I say, we can start it and we can see. Right now we have one paid van driver. As you saw he was...and he works for us for 15 hours and he does the 10 . . . Senior Center Meeting - February 18, 1994 grocery shopping days. The Wednesday, Thursday and then we have two volunteers. Having a driver is extremely, it's one of the hardest volunteer jobs to fill because of all the requirements that the State has put on us. And the same with hiring a van driver for only 15 hours. That's not a lot of money that this person is earning for this job that, and he has to take all these courses. So we would like to work with the city in doing this kind of thing and then just kind of keep re-examining how it's going. Absolutely. Krauss: I think you've got, you've come up with I think 3 areas where we'd like to make some progress in the coming year. Cooperative communications, coordination of events and transportation issues. As we discussed earlier, those are 3 goals that you alL.worked on and next year we can see what, hopefully we've made good progress. Howard: Well thank you very much for coming. Jo Ann Kvem: You're very welcome...exciting, I really do with the getting together every, yeah. Great. Well thank you and I hope you'll support our request. Littfin: What was your third point Paul? Krauss: Communication. Littfin: Communication, coordination of events. Krauss: And coordination of events and the transit. Littfin: Transit. Good points. (There was a tape change at this point in the discussion. The recording of the following tape was poor quality and hard to hear clearly.) COMMUNITY DEVELOPMENT BLOCK GRANT ALLOCATION. Krauss: ...City Council, they have two meetings in March. I was going to put it in front of them their first meeting in March and give them 2 weeks to think about it and have them vote on it their second meeting in March... Howard: But if you want to give it to them first, we have to decide it fIrst. Krauss: Well I'd like. 11 . . . Senior Center Meeting - February 18, 1994 Howard: We can have a special meeting. Krauss: Yeah, maybe we can do that. Let me give you an idea in terms of, I don't know if... Howard: It's a little too important to decide in 5 minutes. Krauss: Yes. Let me give you an idea of where we're going on this. Littfin: Are you referring to this. Howard: This $49,000.00... Krauss: ...present things to Council. Howard: This is our one chance through the year to decide where this money goes. Or make recommendations. Littfin: You want to include the South Shore request into all of that allocation? Krauss: Yes. It's...generally where we thought so far the money might go. I think it's $48,000.00. It's close to $49,000.00. As I say, I haven't received anything from...Sojourn. ...in any case we've only, there's small amounts that we've given like $2,000.00 or something like that. Littfin: Who was that to? Krauss: Sally Hebson at Sojourn. Howard: They're no longer in the area but they intend to come back to Chanhassen. Krauss: Well they talked to us about wanting, if we have...if some way she could piggy back a program onto... Howard: It'd be nice with our housing to have that somewhat available. Krauss: We have no need this year to fund, I mean we're pretty much all studied out on senior housing. We funded the feasibility study and then we funded the financial study and those are both done. Kubitz: Are those completly funded now? 12 . . . Senior Center Meeting - February 18, 1994 Krauss: Yes. And I think we...the City Manager and I had a meeting with some potential developers of it. One guy that was very interested in it and we talked about bringing him down here to talk to you next month. And the fellow that puts these projects together. Works with the city on financing. Hires all the contractors and basically hands us the keys when it's open. Now they work very closely with senior commissions and they've been involved with...went bankrupt they took it over. They've been operating that. They've been involved in a large...and it looks like we have the funding to build a senior center. Senior housing. We were looking at the possibility...and maybe paying a little bit of tax increment dollars to get the land cheaper. So we think we've got a very affordable, very high housing project. There doesn't seem to be any big purchases that we're aware of for the senior center until the senior center moves to a larger space at some point. The...half of Dawn Lemme's salary. Howard: ...and we can only do 15% at service? Krauss: I don't know why. The County, all of the federal dollars coming into Hennepin County have got to be 15% or less. They have to do the juggling. So so far we've been okay with that. So what we have so far is South Shore's request for $6,000.00. We have Dawn Lemme who we've provided $17,000.00 last year and we want to continue that. That seems to be the right amount of dollars. So that was $23,000.00. Then we had, we had an audit done under the Americans with Disabilities Act. The ADA requirements that require that all public facilities be fully accessible. ...handicapped accessible fishing piers and playground equipment. Something that's used by everybody...and they had come up with first, second and third priority projects that we have to do which...and make our facilities accessible. The first round, phase one priorities starts...$28,000.00 which is in the ballpark of what's left over after pay those monies. Howard: And what does that do? Krauss: It does things like, where we have parking lots at Lake Ann. It's used to have a paved surface so people can get over to the beach or over to the fishing pier. It buys some equipment. It allows us to do...for City Hall and for the library. I'm not even sure what's... but thinks like how we install...hired somebody to come in and do a complete audit of the city. I think it's like a $150,000.00 worth of work we need to do over the next few years. When we 100ked...As I say, a lot of what is funded though is used by the rest of the community. It's things that the playground equipment by Chan Elementary, on the north side of the building there. That's very, very expensive stuff...but if you have a kid who is main streamed at school with a wheelchair, they can go out and play the same as everybody else in their class and use that. It's designed for everybody. But that's the kind of projects that we do. The fishing piers. I've taken my kids out here to the fishing pier. But if you 13 . . . Senior Center Meeting - February 18, 1994 look at how the fishing piers are built, you can roll a wheelchair out onto it and in areas where the... without having to go over a fence. So those are the kind of things that we do that I think benefit the... Howard: And we could give them whatever we don't allocate for other things? Krauss: Well, it's kind of... Littfin: $28,000.00. Howard: Well we wouldn't have that much. We wouldn't have $28,000.00. Krauss: It's a little bit less than that. Howard: I would have a suggestion for something that the senior center does need. And that is, from October until March perhaps, some kind of temporary, that can be taken down, shelter that goes from the corner out around the beginning of the walk. A wind breaker. Kubitz: That is the coldest, nastiest place to walk. Howard: Because you're facing northwest and people come in there without any breath and when it's cold it is, and I like cold. It's bitterly cold walking up that. Littfin: Yeah, it's a wind tunnel. Howard: If we could have a wind break during the winter months there. Krauss: When the wind's out of the northwest... Littfin: Yeah. Krauss: Well I don't know if we could use Block Grant for that but I wonder if that's something we could do. We've always tried to put things out there...but I wonder if we did something like plant several tall... Howard: A tall...hedge. A cedar hedge would do it. Littfin: 5 foot arborvitae. Krauss: Yeah something and those are things that as we expand City Hall... 14 . . . Senior Center Meeting - February 18, 1994 Howard: We need something in the winter there. Krauss: I think: that's something that we probably could do. Littfin: Another thing that was suggested when the Mayor was to our Men's Club meeting. The curb right down at the end of the sidewalk that goes into the senior center is a full curb. And it was requested that maybe a section of that be just hammered out and make a ramp, a little bit of slope for wheelchair access. Howard: Where it's yellow. Littfin: Right where it's yellow at the end of the senior sidewalk. Krauss: Well that's something we'd probably have our crews do. Littfin: Well this is what the Mayor said he'd make a little note in his book and he said I'll get on that. Krauss: Yeah we can follow. Littfin: One year ago. Olson: It is possible to park in the school, or the library parking lot and then you do have a sidewalk. Howard: But then that's a long way. Olson: Yeah. And the ice and the snow. Littfin: And he said, if the grass is cut and the snow is gone, maybe the crew could just knock it up and put a little cement up. A swale there. ...that would be very helpful I think:. Howard: Any other ideas on block grant money? Kubitz: Do we use some of that for the Home program or the Chore program or whatever is going in now? Krauss: We have for the Home program. Kubitz: Is gone but the Chore program. 15 . . . Senior Center Meeting - February 18, 1994 Howard: It's been replaced by Chore but that's under SAIL. They don't need our money. Krauss: Well, we also...keep in mind I...Council a few years ago to set aside money for the senior commission to operate and put in some extra money. And so we usually have about $8,000.00 or $9,000.00 to spend on different stuff that you think is worthwhile. Now Sharmin talked to me about the city providing...and we might want to provide coupons for people so that we cover a portion of what would be their share, if they need to. I think we could just go do it. And again, I think we have the money in the bank without going to this and we could get it started. Then if it turns out to be a big thing, maybe that's something we would want to put block grant to use then. So far..J honestly, I mean we gave South Shore $4,000.00 last year and I think we...taken on an extra $1,500.00 on the Home program. They asked for $6,000.00 this year. My gut reaction was that's probably a little bit too much. I was thinking more in the nature of $5,000.00 but. Heinlein: That's what I would say. Littfin: What if you even give them 10% of what we receive? Krauss: Well that's close to $5,000.00. Howard: Let's give them $5,000.00. Littfin: At the time of the agreement between our City Council and the Shorewood City Council for the swap of house and land or services, was there a monetary figure discussed at that time? There was not? Krauss: No. Littfin: Okay. I was going to say if there had been we sure can't abbergate what the City Council has agreed upon. Headla: So we do this mostly out of obligation? Krauss: I think you should do it for two reasons. I think you should do it because I think we all want. Headla: Competition. Krauss: Yeah. Well also I think it's true that, I was dumbfounded when, I mean I think... how mobile a group you are and if somebody offers something on a Tuesday you'll go there 16 . . . Senior Center Meeting - February 18, 1994 and if somebody else offers something on a Thursday and you want to go to it, you'll go there. I think we ought to encourage that. I mean we have a lot of our seniors who had to leave Chanhassen because we don't have housing who live down in Chaska now. I mean people move for a lot of reasons. Yes there are some issues with South Shore and the Senior Community Services and lack of cooperation. Howard: I think there will be more after today. More cooperation. Krauss: I think so and again, it would be my recommendation, whatever you appropriate. You say okay Council, let's give them $5,000.00. If you direct us to, I think we could write it up saying that, well we give this with the expectation that during fiscal year...that these three issues will be worked on and when we come back next year... Then we can put that in a letter and send it back...and say yes, we approved your funding but here are the conditions. Headla: Can we do this every year then? Krauss: Yeah sure. Kubitz: Can I say something that strikes me funny? When we were working on the task force, J 0 Ann K vern sat next to me and she tried that whole time to convince me that we did not want a senior center here. Krauss: Jane, I won't disagree with you at all. And I think if you recall, when we first started up our center and you were contracting with them, we were very frustrated that there was a lack of support, even though we hired somebody through there. Judy was very frustrated and got no support and that was the encouragement to say, well. Kubitz: She even wanted me to be on the board over there. I said you don't have the programs I want. Well come be on our board. Oh she tried hard. Now she tells us how... Krauss: Well that's okay Jane... Littfin: There was a question I had down here which I didn't get to ask. How did South Shore help our senior center to get started? I wish I had. Kubitz: Betty and Emma and Jo Ann sat on that task force and we felt the whole time that they were doing it to keep track of us. Krauss: Well we invited them on. 17 . . . Senior Center Meeting - February 18, 1994 Kubitz: Yeah, you invited them on but they weren't, Betty and Emma are Chanhassen people. Krauss: J 0 Ann's very protective of her turf. Kubitz: Oh you'd better believe it. Howard: Betty should not have been allowed in here before our meeting started but I didn't know what to do about it. Olson: We could have met up in the other. Littfin: Jane, don't feel bad about Shorewood or those people fighting a senior center here. I was at a meeting at the Legion Club many, many years ago when Chanhassen decided to have their fire department. You should have heard the objections put to that proposal by Excelsior because we were buying service from Excelsior. They didn't want us to have our own fire department. That's besides the point, I'm sorry. Kubitz: Getting back to our business. Howard: Do you think we are agreed enough to have a motion to allocate money to South Shore? Would someone do so? Kubitz: I move that we allocate the $5,000.00. Kubitz moved, Howard seconded that the Senior Commission recommend to allocate $5,000.00 of the Community Development Block Grant money to the South Shore Senior Center. All voted in favor and the motion carried. Kubitz: Paul will write the letter. Krauss: Yeah and I'll write up a letter with those conditions. Headla: I'm wondering, I'd like to know just how many of their people, I mean other than the ones we know. Howard: We are going to start, in the center, keeping track of how many Excelsior's come to Chanhassen. Krauss: ...raises a good point though. A lot of Chanhassen residents have Excelsior addresses. How can you be sure to figure out which one's which. 18 . . . Senior Center Meeting - February 18, 1994 Littfin: The village you live in...many of our people have Chaska addresses. I send out the newsletter for the Knights of Columbus. Most of our Chanhassen, not most. A lot of our Chanhassen residents have Minnetonka addresses, also Chaska. Kubitz: Excelsior. Littfin: And Minnetonka. Kubitz: Sharmin can you get a list of the people from Chan who go over there and what for? AI-Jaff: Yes. Kubitz: From Jo Ann. I want to know who goes for what. Howard: Could we also have a recommendation to continue Dawn Lemme's salary? I think we all agreed. We'd like more than half her time. She is run ragged. Olson: Yeah, she does a terrific job. Howard: Yeah, and it's growing all the time. Krauss: Yeah. I certainly see, first of all Park and Rec needs additional staff but she's splitting her duties in half and it's certainly working out to be a full time. Howard: It is. It is. We started the other day at our board meeting...to give her more assistance from people on the force. Heinlein: Yeah, I volunteered to help her. Howard: So maybe it will ease a little bit. Can I have the recommendation? Olson: I'll move to have that recommendation that we provide half her salary. Howard: Do I hear a second? Littfin: Second. Olson moved, Littfin seconded that the Senior Commission recommend to allocate $17,000.00 from Community Development Block Grant money to help fund Dawn Lemme's salary. All voted in favor and the motion carried. 19 . . . Senior Center Meeting - February 18, 1994 Littfin: Dawn eventually, or sometime during the course of the year prepares a budget, does she not, for the senior center? Krauss: Yeah. Howard: Is there any reason we are not privy to this knowledge? Krauss: No. We can work that out with her. Now that's not out of the Block Grant funding. I used to get $15,000.00 when we were running the senior center out of the planning department and when we brought Dawn on and you know, I went to Todd Hoffman way back and said, we got you this far but we're not experts in running these types of programs so if you can do it. What we did is we took some of the money that we were giving to...and gave it to Park and Rec. So they have their own separate budget and that's what's gone into the program. Howard: Well I think at least those of us on the board that are running the senior center would like to know the financial situation. If there's no reason why we can't. Krauss: I don't know. We could bring that up to Dawn and she what she has to say about it. Howard: I've done that a number of times. It makes it a lot different than when you plan things and we know we don't have to raise money and we had a miserable garage sale last year. I don't think we...but I think we could have done without all this... Littfin: Well I partially disagree with you Madam Chairman because I think when we do have activities, if it is to raise money, maybe we don't raise a lot of it but to get the seniors together in a coordinated effort. Kubitz: It's essential that the seniors work for something...if you don't work for it. Littfin: I don't want to go to Dawn all the time for money. Howard: No, but as long as we are, wouldn't it be nice to know what percentage or what we could use money for. We had a very successful bake sale and vegetable stand...but I still think it would. Olson: There was a lot of bonding right there at that festival. Kubitz: We need to have activities that do bonding... 20 . . . Senior Center Meeting - February 18, 1994 Howard: Is there anything else on this that we should approve? APPROVAL OF BY-LAWS. Howard: We had a lot of discussion last time. One discussion a visitor brought up was about why do we have 55. I don't think we have to worry about that. It was decided 55 and. Littfin: Well there is no consensus. We heard what the man said today. Howard: So why bother with that? Olson: Yeah, for your safe driving that starts at 55. You're a senior at 55 for your 10% ... with the insurance companies. Howard: But as long as it's 55, let's just leave it. Are there any of the By-laws? Barbara, I don't suppose you... Littfin: How about the time of the meeting? Kubitz: The time of the meeting stays at 9:30. Littfin: Thank you. Howard: Would you like to meet at 9:00? Kubitz: No. Olson: The same way though, can't we. Now we're going to change to the third Friday. Heinlein: Why? Olson: Oh oh. Selda hasn't been told about changing our third Friday. Howard: She's not going to be in town. Heinlein: Oh that one. Oh, why didn't you say exactly what you want... Howard: The other thing that came up about the By-laws was the term of office and Sharmin was going to look into that. So our terms would be, ideally being staggered, they'd be 2, 2, 2 and 1. And the paper the other day, an article in the paper yesterday said that all commission 21 . . . Senior Center Meeting - February 18, 1994 terms are 3 years. Did you read that? We thought they were 2 but they're...with the exception of the. AI-Jaff: We're still going to have an election every single year, even with 3 years. Howard: It says all commission terms are for 3 years and Board of Adjustments term is up for annual appointment. But otherwise they're all 3 years apparently. So do we just leave it that way and we'll. AI-Jaff: I tried to stagger it. The only way we can stagger it...is if we went to 4 years. 4 year terms and 4 years are...! thought it would be asking too much of you if we went with 4 years...but with 3 years we would lose 2 at a time with the exception of one of those years... Howard: So it will go 3, 2, 2. AI-Jaff: Yes. Members, yes... Howard: Was there anything else in the By-laws? AI-Jaff: One thing that was raised and this is coming from...is the Minutes. The verbatim Minutes. Nann does Planning Commission, City Council, HRA and her time is, it's getting to the point where there's a crunch in time and she requested from her boss, and her boss went to Paul and Paul came to me about this. That you will get the jist of the meeting. Littfin: That's all we need. Kubitz: No, I like the verbatim Minutes. Howard: Is there a copy of the verbatim anywhere? If we have a synopsis, somewhere is there a copy of the verbatim stored? Littfin: Do you keep the tape? AI-Jaff: That would be too much. I mean we really cannot. Kubitz: I like that because it refreshes my mine as to what everything was rather than just the jist of it. Howard: ...verbatim Minutes to our advantage, a few weeks ago, or a few meetings ago something came up about whether George Dorsey had known about the special meeting or 22 . . . Senior Center Meeting - February 18, 1994 when the interviews would take place and our verbatim Minutes showed that he had been informed. Kubitz: And this is why they're important. AI-Jaff: Well but see it would still say that the Senior Commission discussed when to hold a meeting and the, it was decided that the meeting was going to take place. Howard: So anything important would... AI-Jaff: Correct. For instance, rather than. For instance this 55 year. There was discussion on why should the By-laws contain the age 55. Why shouldn't it start at 60. Rather than Nann spending 15 minutes discussing the age 55. Kubitz: I don't think we're going to have that kind of a problem anymore Sharmin. AI-Jaff: Well no but I mean, that's how it would change. Howard: I think that's fine. I would just as soon not see all my ah, er. Littfin: Plus the fact thaL.half of it is wrong. As to who said what. Al and I are always mixed up. AI-Jaff: That's because you are always together. Howard: And why does it matter who says what really. Littfin: Here's the Minutes for the last year. Alright. The whole year could be consolidated into less than half of this. I belong to the Knights of Columbus. I belong to the Legion. I used to be on the Board at St. Hubert's. I used to belong to the Chanhassen City Council and never, never did I have an organization that gave us verbatim Minutes. The time that it must take the girl to type these, the expense of the paper and everything, I think it's a waste of time. When it could be congested. Not congested, digested or whatever. Condensed, thank you. Howard: Would you like to make a motion to that effect? Littfin: No. Because I suggested this at just about every meeting we've had. Howard: It has to be put in motion form. 23 . . . Senior Center Meeting - February 18, 1994 Littfin: I move that we direct the people that provide us with the Minutes that they present us or give us the condensed version. Howard: All those in favor? Olson: I'll second that. Littfln moved, Olson seconded to direct that the Minutes of the Senior Commission meetings can be summarized rather than verbatim. All voted in favor and the motion carried. Howard: Is there anything else in the By-laws? AI-Jaff: I think we've covered all of them. (There was a tape change at this point in the discussion.) Howard: Is there anything else on the By-laws? May I have a motion for approval of the By-laws with the changes we have voted upon. Littfin: So moved. AI-Jaff: At the last meeting, and I don't have the Minutes. I apologize so that's why I didn't put in all the corrections. You wanted to add a sentence that talked about when a term expires. If a person is not. Howard: Capable of fulfilling their duties? AI-Jaff: Yes. Right now, as far as expiration of term there is a sentence in here that. Howard: It was implied in there. Kubitz: No. AI-Jaff: You can make the recommendation to the Council to remove a person that cannot fulfill their duties...Okay, and then as far as the age, do you want to maintain the 55? Howard: Yes. AI-Jaff: I guess that was all. 24 . . . Senior Center Meeting - February 18, 1994 Howard: I think so. AI-Jaff: And then I will have a copy of that...all the changes at the next meeting for... Howard: Now do we have in our By-laws, is there a spot that allows for special meetings as we had a couple weeks ago? Kubitz: Yes. Number 2.2 of your. Howard: Number what? Kubitz: 2.2. Howard: Special meetings. Okay. Littfin: Now wait a minute. Read the whole paragraph. And notice of all special meetings will be posted on the official city bulletin board or in absence of a city bulletin board, it has to be published notice. And you don't want to do that with a meeting like we had. Howard: Well we don't want them to be public. AI-Jaff: What you had was a work session. Littfin: Okay, so you don't call that a special meeting. Howard: Does the fact that we have work meetings have to be in the By-laws? Kubitz: No. Littfin: If it's silent, why you can do what you want. AI-Jaff: If you're not voting on anything. Littfin: So don't call it a special meeting. AI-Jaff: It's a meeting of the minds. Howard: Now are we ready for a consensus now? Is there second? Olson: I'll second. 25 . . . Senior Center Meeting - February 18, 1994 Littfin moved, Olson seconded to approve the By-laws for the Senior Commission as amended. All voted in favor and the motion carried. Sharmin AI-Jaff stated that she would forward the copy of the amended By-laws to the City Council at their next meeting for approval. GOALS AND OBJECTIVES FOR 1994. AI-Jaff: Now those goals, I did not change them because the goals that we discussed at your breakfast work session, you were going to think about them. Prioritize them and then get back to me how you want your goals to be listed. And I have notes on the goals so if you want me to remind you of what you discussed, I can do that. Howard: In one of them on the Chanhassen Heritage Preservation. Sharmin yesterday had a very good idea of historical importance. When the old depot is brought into town and put on the park property, which will be the narrow park down where the cement works was. That piece of property. If we could earmark this old depot as an arm of the county's historical society, it would give us a chapter of that locally. We also talked about earmarking some funds for it from that, but it won't be done until next year. There will be time enough for that. AI-Jaff: Well there's another thing. Howard: If the Council would let us do that. What's the feeling on that? Kubitz: Good idea. Olson: It sounds like a good idea. Littfin: You mean then you could have things on loan from their museum similar to the library? Howard: Just for Chanhassen. Yeah, right. Olson: Yeah, you could establish our own. AI-Jaff: Right now the old depot sits on. Howard: The nursery property across from Prince's. 26 . . . Senior Center Meeting - February 18, 1994 AI-Jaff: Yes. And it really needs some work. Maybe the wood carving club. Olson: Carve pillars...Louie wants to carve a totem pole. AI-Jaff: No but I mean it's going to need a lot of work and then the issue becomes... Howard: I think next year will be time enough to probably do that, don't you? Kubitz: Then it should be on our future plans. Howard: It should be put in progress. It won't be completed this year. When is the time to speak up to the Council to say we would like this to happen in the future? AI-Jaff: Well here's the thing and if you want me to, well item number 7 on the agenda. City Council wants to meet with you. Howard: Okay. When do they want to meet with us? AI-Jaff: Well you have to choose either the fIrst or third Tuesday of April. At 5:30. Howard: How long will it last? AI-Jaff: An hour or two at the most. Howard: An hour, maximum. Heinlein: When is that? Al-Jaff: First or third Tuesday of April. And we need to decide on a date. That's one of your things that we have to accomplish this meeting. They will talk to you about your goals, your objectives. Where do you see yourselves heading? What can they do to help you accomplish your goals? Howard: They're going to tell us our goals? AI-Jaff: No. You tell them what your goals are. Littfin: Okay, what day of the month does the Council meet? Howard: Monday. 27 . . . Senior Center Meeting - February 18, 1994 Littfin: Which Monday? Al-Jaff: Second and fourth Monday of the month. Littfin: Second and fourth. So this will interfere will that. Bear in mind that April 3rd, which is the, that is Easter Sunday. The fIrst Tuesday would be the 5th would be right after Easter. Are people out of town? Are Council out of town? AI-Jaff: They have cancelled any commitments that they have and dedicated the month of April to meet with Planning Commission, Park and Rec Commission, Board of Appeals... Littfin: So I suggest April 5th. Get it out of the way. Howard: Yeah, is April 5th, does everyone agree with April 5th and get it over and done with? The Tuesday after Easter. Olson: That's my wife's birthday but that's okay. Howard: You'll only be gone an hour. Olson: Oh okay. Howard: I would appreciate, could they make it at 5:00 rather than 5:30? Heinlein: Oh come on now Sherol. Howard: 5:30 and it will take an hour? I will have to leave at quarter to 7:00. Littfin: These people are going to be anxious to get home too. You know they're hungry. They've worked all day, except for the Mayor who's retired so they're not going to prolong it. Howard: Okay. If it isn't over, I'll just leave. AI-Jaff: To me, I mean the way I look at it is, it's really important that all the people are there. Littfin: I would think so because if they're taking the time out of their busy day to meet with us. Howard: Can everyone do April 5th? Will you be back Selda? You don't know? 28 . . . Senior Center Meeting - February 18, 1994 Heinlein: I really don't. I've got an open end ticket. It's all going to depend on how I feel. That's one reason why I'm taking an open end ticket. So I can come back. AI-Jaff: When are you leaving? Heinlein: The 9th of March. Howard: Oh in 3 weeks, that's almost a month. In 3 weeks you'll be so ready to come home. Heinlein: The only thing that will chase me is the 2 dogs and the 2 persians. Two shelties and two persians. Howard: Well we've marked down April 5th for that. Heinlein: Well maybe I'll be back then for Easter. Howard: So I guess that's all that has to be decided on for our goals at the moment. Olson: Okay, April 3rd huh? Littfin: No, April 5th. AI-Jaff: And this is when you could bring up the bus depot... Not a bus depot but the train depot... Howard: So we don't have to go on our goals or anything now because we will wait until after this meeting. AI-Jaff: No. No. Set your goals. Kubitz: We have to set the goals so we can tell them what we want done, right? Howard: Oh! They don't have to approve our goals or anything? AI-Jaff: No, no. Your goals are your goals. Kubitz: They have to know that we have some goals. That we're going to do something we hope. 29 . . . Senior Center Meeting - February 18, 1994 Howard: Well our first goal is the senior housing study. The second one is transportation. The third one Chanhassen Heritage Preservation, under which that depot would be be. And four is the Senior Linkage Line. Littfin: Which is working fine. Howard: Which is working fine. Growing. Olson: Do you want to put in there, working for that fall festival or is that not a goal? AI-Jaff: Okay let's not mix senior center activities with senior commission activities. You are the umbrella and you are what regulates everything... Kubitz: You wanted to get senior parking... Littfin: And the wind shield. Howard: And the wind breaker, but is that a, well that might be a senior center. AI-Jaff: Well no, those are goals. Howard: Shall I add wind break and senior parking to our goals? Olson: Yeah. Howard: I'm sure everyone agrees about that wind break. Olson: Oh yeah. Because they can buy tall shrubbery. Howard: I was thinking like a canvas barrier or something but I don't care what it is. Olson: This will beautify. Howard: So 5 will be wind break for center. And goal 6 will be senior parking. Kubitz: Now Barbara, what did you say about that senior parking? Headla: Oh I think that's a good idea. I've thought about that before. 30 . . . Senior Center Meeting - February 18, 1994 Howard: And we have examples to use with Perkins and Driskills out at Shorewood are doing it. Olson: Well I didn't bring it up to Paul but I still feel, where we're talking about a wind break. They should have a small parking lot up there just for handicap seniors where 6-7 evergreen trees are. Right along between the regular driveway they have, which you could come off of onto a level parking lot. Littfin: Well see his answer would have been that they wouldn't spend the money as much as the City Hall's going to be revamped. Howard: And our senior center is temporary. Headla: You also talked about the ramp for a wheelchair up to the senior center. Littfin: Well the city crew can do that. The city crew, just when they have no snow to plow or anything else to do. AI-Jaff: We could put the ramp as a goal for you. Howard: Okay, ramps for wheelchairs. Ramp at the yellow portion. AI-Jaff: Yes. And also at your meeting there was the program where someone went shopping for you at Cub. Howard: Oh the grocery shopping. AI-Jaff: And you wanted me to check with Festival. Howard: Have you checked with Festival? AI-Jaff: You could not do anything until you make this an official goal is the way, the message I got from you. Littfin: I thought the message was that, inasmuch as this man was from Waconia and goes to Cub to do his shopping, we were going to see if he could pick up a few people at Festival and do the shopping. Keep our money in town. Heinlein: I thought he was from Chaska. 31 . . . Senior Center Meeting - February 18, 1994 Kubitz: He will shop wherever you want him to shop. Howard: Well Barbara interviewed him. He's been in business since November, or did I tell you all this? Kubitz: No. Heinlein: I know he's new but one of my, in our building. Howard: She was favorably impressed. Heinlein: She is very, very happy with him. She says everything she puts on the list, brands. She makes the whole thing and everything comes back just the way she wants it. She had no problem with him at all. Howard: Should our goal be to, and I don't have that thing with me. The name of that shopping. Do you remember it? Littfin: Why don't we invite him to one of our meetings and let him present his program to us and tell him what we would like. AI-Jaff: I can do that. Littfin: And then if that works. Howard: Well just put senior shopping. Senior grocery shopping as a goal. Kubitz: Number 8? Howard: Yep. AI-Jaff: Another goal that you have made for yourselves was, or that...was urgent care. Howard: That should be an ongoing reminder all the time. It will eventually happen but I think we have to keep it in the Council's mind. AI-Jaff: Yes, absolutely. So you should put it on your list. Howard: So number 9, urgent care. 32 . . . Senior Center Meeting - February 18, 1994 Littfin: We do know that the Council has contacted these people because we got copies of those letters. That they sent to Ridgeview, St. Francis, Methodist and so forth. Howard: The way we're going it will come eventually but the idea is to keep it in the minds. So we have 9 goals. Everyone have them? AI-Jaff: Okay, Jane had mentioned that she wanted to work on telecare and make sure that it's advertised enough. Howard: That's done through SAIL. Telecare is part of SAIL. AI-Jaff: The other thing that we talked about was, there's a newsletter that Dawn sends out quarterly. The newsletter advertises senior activities at the center. I talked to Dawn extensively about this and she's open to the idea. The Senior Commission has...such as Senior Linkage Line, Chore program, and there are other programs that you all have been working on. Do we want to prepare articles on regular basis? Commit some of our funding, I mean you have approximately $8,000.00. Take some of that funding and start spending it on that newsletter that goes to each and every. Well I don't know if each and every but quite a few seniors. Howard: I think it would be very nice to have a column included saying what your senior commission is doing. Each newsletter. AI-Jaff: Okay, so do you want to work with the senior center and make sure that the Senior Commission is part of their newsletter? Howard: She's preparing one as we speak. It will be out in what, a couple weeks. This is a quarterly that she's doing? AI-Jaff: Yes. Howard: She's working on one right now. How do people feel about this? Kubitz: I think we need more publicity. Howard: We might as well toot our own horn a little bit... AI-Jaff: Now keep in mind...the first one is the city's newsletter and that one goes to every single individuals that lives in Chanhassen. There's a second one that is seniors only and it's the one that says, what activities are taking place for the month or the following month. 33 . . . Senior Center Meeting - February 18, 1994 Special trips. Advertisements, the Men's Club. The Women's Club. Bingo Night. Headla: I think they should go out together because obviously there's a lot of seniors who aren't getting it. Howard: Well there shouldn't be. Headla: I don't know anybody out my way that gets a senior newsletter. Howard: Maybe they think it's junk mail and don't. AI-Jaff: Or they haven't requested that they get it because we do... Kubitz: We mail out about 700 don't we? Howard: They should be on a senior list. I thought we had all the seniors. And this is one reason we're glad that someone from your area. Anyone you don't know, get their name in the directory. We'll put them on our senior list and you can turn them in at the senior center any time. AI-Jaff: What we do right now is, there is a senior comer in the newspaper. Kubitz: Yeah, that's the senior comer but no, I was talking about the Chan newsletter. Wasn't that what you were talking about? AI-Jaff: No, there's a senior newsletter. There are two. There's the city wide newsletter. There's the senior newsletter. Kubitz: Senior newsletter and the commission, what the commission does should be in both of those. AI-Jaff: Yes. Well, the newsletter that goes citywide, we have limited space. Howard: I think that one always mentions that there is a senior commission and that's about all we need in that one. But the other one we should have a newsy, what your senior commission is doing. We're sending Selda to Arizona for her health... AI-Jaff: The other thing that you might be interested in, Dean Trippler, with the Villager stopped in my office and wanted to know what was going on with the senior housing and he is extremely interested in when things are happening so he will cover that. 34 . . . Senior Center Meeting - February 18, 1994 Kubitz: Well good, it's about time. He showed some interest in seniors. Heinlein: Well of course they've moved now. They've got bigger quarters haven't they? Howard: Well at goal 10, what should we make our goal? AI-Jaff: ...and advertise programs that you are working on? Howard: More visibility. AI-Jaff: For the senior commission. Howard: Put newsletter in parenthesis. Littfin: Do you want to incorporate Paul's 3 suggested goals? AI-Jaff: With the center relation? Littfin: Yeah, cooperative communication with neighboring centers was one. Coordination of events with neighboring centers was his other one. And attention given or provided or given to transit problems. Howard: Well we already have transportation as a goal but I wonder if those have to be incorporated into our goals. Olson: Well if we want to keep contributing money. If we're going to keep giving them money year after year. Howard: I think we are and I think it's only logical. Olson: Yeah but it should be one of our goals though to try to get them to cooperate with us. Or cooperate with each other. Howard: But we can put all three under one. Headla: Yeah I think so. Cooperative relations with senior centers. Howard: Put all three of them with South Shore. AI-Jaff: Of you can do l1(a), l1(b) and 11 (c). 35 . . . Senior Center Meeting - February 18, 1994 Heinlein: I wonder how many came from Waconia the other day. Howard: Well this is going to be lots to tell the senior center. Name the three again Mark. South Shore Senior Center. Littfin: Cooperative communications. Heinlein: With other senior centers. Howard: Well isn't this just South Shore at the moment? Littfin: Well let's not restrict it. Cooperative communication with neighboring senior centers. Heinlein: I think we are working with Eden Prairie center aren't we on some things? Howard: Yes. We have a very good rapport with them. Littfin: Coordination of events with neighboring centers, because we ran into a conflict. Howard: Just make all these goals with neighboring ones. Okay. B is. Littfin: Coordination of events. Olson: Eden Prairie's another one that has their own van. Howard: Okay and C. Littfin: Transportation but we already have transportation. AI-Jaff: Well what you talked about was. Olson: Their transportation, yeah. Howard: Should we put transportation between centers? Littfin: Yes. Not between centers but transportation coordination. Howard: Between centers. Littfin: With other centers. Otherwise we think we're inclined from center A to B. 36 . . . Senior Center Meeting - February 18, 1994 Howard: Transportation coordination with other centers. Oh, do we have a lot to give to that Council. Any more? But that's A, Band C. What do we call the heading it? Littfin: You were down to 11 I thought. Howard: Yeah it is 11 but we have A, B and C with it. AI-Jaff: How about relationships with other centers. Howard: Now this should be our goal...in the senior center, I suppose it should be right? Littfin: Yeah. Howard: Anything else Sharmin? AI-Jaff: Do you want to provide a coupon that we talked about for Chanhassen residents if a service was provided? Do you want that to be one of your goals for the Chore program? Howard: I think: so. If we have the money to spend, I think: that would be a very useful thing to do. Now we do not have to give the Chore program money per se. I mean they're under SAn.. again. Under the county. AI-Jaff: No. You do not get the Chore program because it's... Howard: So we would be supporting just our Chanhassen seniors with coupons. Littfin: What is the purpose of the coupons? I missed that. Howard: If you want your lawn raked... (There was a tape change at this point in the discussion.) Littfin: Why are we using tax money where it's only going to benefit x number of people? Not the whole unit or whole population. Heinlein: Yeah, that's true. Howard: That's true of everything we do. Littfin: Well yeah, but do we have to foster that? 37 . . . Senior Center Meeting - February 18, 1994 Kubitz: Well in order to get the people who can use it to get started using it, you have to have something... Littfin: If they don't want to use it, that's their decision. Howard: Oh if they never hear about it, they don't know. Littfin: Well we've got our newsletter. We've got our senior center. We've got a lots of ways to advertise without spending money. Heinlein: I noticed in yesterday's Villager, it said something about teens, confIrmation class or whatever it is over at St Hubert's and here the other day we were talking about, they said they can't get anybody to do it. Littfin: Who do they contact? Heinlein: Well who, Fred was the one that brought it up. He had contacted some woman from St. Hubert's and she's having difficulty getting the kids to go and do those things. Kubitz: ...looking for somebody to help her with some household jobs and trying to fInd somebody to do it. Now that's what the Chore program is for. So if you offer a coupon to get some household help free, she's going to use it. Heinlein: Yeah but Chore is not... Howard: Well they call it Clean Your House. That's another thing... Littfin: Sure, that's fine but you're paying for it. AI-Jaff: ...what I was thinking is a one time. Kubitz: It's a one time deal. It's an introductory offer. Headla: Chore will go on for years. Howard: Hopefully. If it takes off properly. They're now in the process of hiring vendors for it. Now when you, under HOME you had volunteer help. A handyman would come and install my light fixture. Now they will have an electrician to do that. So your help will be A-I quality but this is just a way of letting the people know it's there. If you get a coupon you pay attention. 38 Senior Center Meeting - February 18, 1994 . Heinlein: Yeah, well from that standpoint, yeah. Howard: I don't know Mark. We support schools for the children. Why not support services for the seniors? Everything hits only a portion of the population. Kubitz: Yeah, look at the taxes, school taxes we pay and we've got no kids in school. Howard: Well just everything we do doesn't benefit every person. Headla: We could try it for a year. Kubitz: Of course we could move to Texas and then when you're 65 they take you off the school tax rolls. Howard: They do in, oh in Alaska you get no, car licenses are free. Sporting licenses are free. You each get $250.00 a month. Littfin: Well when the State of Minnesota has it's fantastic give away programs in Workers Comp and Aid to. . Kubitz: And 42% of the people on welfare are from out of state. Littfin: Yeah. When the State gets that generous, why hell, then we're in trouble. Howard: We're in trouble because they are too generous. Kubitz: All you have to do is come in and 24 hours, what is it? You get $300.00. Howard: Well, what's the consensus on... Kubitz: Yeah, back to item 12. Littfin: Do whatever you want, I don't care. Howard: This is under SAIL and SAIL is doing it and it will be going so whether we. AI-Jaff: Do you want to wait on this one and see. What are the services that will be offered and how much they're charging. If they're charging $5.00 to come and clean house for an hour, then I think that's a reasonable rate... . 39 . . . Senior Center Meeting - February 18, 1994 Howard: If they're charging 15, we won't use it so. AI-Jaff: Yeah. If they're charging 15 and hour, that's a different story. Howard: Well let's not make that a goal but let's keep track of the Chore. We should perhaps have, now Maureen hasn't been here forever has she? Oh yeah we was not too long ago...After Chore is going, we should have someone come about Chore. And that would be the time maybe we would think about a coupon. Littfin: That would be the time. You're thinking good today. AI-Jaff: Well then maybe the goal should be, advancement of the Chore program. Howard: Or even make it larger and say cooperation with the SAIL program. We want to support everything that SAIL does, rather than just picking out Chore. Because that would include the telecare Jane and you know. Cooperation with SAIL program...Now we have 12 goals. Does everyone have them? So you don't care if I read them. Littfin: No. We trust you. Howard: Okay, we're through with that. UPDATE ON SENIOR CENTER ACTIVITIES. Howard: Well I don't know that there's anything new. Everything is going very well. We're going to have a county wide trip. I think they all know about it. I've been spreading that around lavishly. Kubitz: Have you got any details on it? Howard: We haven't made our run yet. AI's going to have the stopwatch and see how many minutes it takes to get from Carver to East Union. Kubitz: The date and the cost. Howard: It's April 26th and the cost is to be determined. It will be coach bus and we will be having lunch at the Watertown Country Club which is called River's Edge Country Club I believe. And it will be approximately, it will be from 9:00 and we'll get home approximately at 4:00. So it will be an all day. 40 . . . Senior Center Meeting - February 18, 1994 Olson: Do we know the cost? Howard: No but we're trying to keep it. A bus runs $8.00-$9.00 a person with a full bus load of people and I anticipate this will get a good reaction. Now we haven't established the cost of the meal. I would think $7.00 would be enough. We anticipate under $20.00. Probably not much under, which is inexpensive for one of these trips. They seem to run $23.00 lately, don't they Selda? Heinlein: Yeah. Howard: We'll keep the cost down as much as we can. Olson: $20.00 question mark. Howard: Yeah. I think $19.00 was mentioned. We don't know if we, well we don't have any fees at the. Our last stop would be the historical museum at Waconia. But they do have a jar there for contributions. So it might be just as simple for the trip to include a dollar and this way make sure they get their contributions from the group. But it will be as inexpensive as possible. And Selda, can you think of anything? We discussed the other day helping Dawn because she is overloaded with publicity. Heinlein: Well some of this, I know I told her I would give her a hand with anything that she might need. As much as I can. Howard: And we elected Fred Prinz as Chairperson. And Vice Chair will still be Marion. Selda will be Secretary and Lola Cable will still be Treasurer. Kubitz: How is Lola doing? Is she back? Howard: Well no, she's out of town. She'll be back for the next meeting I think. MEETING WITH CITY COUNCIL. Howard: We've already done that bit. AI-Jaff: Decided on April 5th. Howard: April 5th, 5:30. 41 . . . Senior Center Meeting - February 18, 1994 UPDATE ON SENIOR HOUSING. AI-Jaff: Well Paul covered this item. Howard: Well he didn't say anything about location. AI-Jaff: No. Kubitz: ...buy the land and I thought they were talking about getting the land the city already owned? AI-Jaff: Okay. I presented that information to the City Manager. I said your first priority was the hockey site and he said... Kubitz: That's what we expected. AI-Jaff: Well yes. I mean the hockey rinks are valuable to the Park and Rec Commission and it was expected. I mean I also told the commission that Todd Hoffman will never, ever speak to me further... Littfin: Well that's what we expected he said at our breakfast meeting. Ask for the top one and get the second because we knew we wouldn't get the fIrst one. AI-Jaff: And then we talked about the site next to Americana Bank and. Littfin: What's the objection there? AI-Jaff: Well he asked me, he said why? I said well, the bank is closer to the liquor store. He wanted me to give him a reason and. Littfin: That's a good reason. Howard: Well so many of the spots are gone that we had considered. AI-Jaff: Correct. And then he wanted to know the third one and we talked about the Charlie James site next to Byerly's. And I told him, I said the commissioners feel that the price tag on that parcel, plus the taxes that you could earn if you had a different type of business on it, would be substantial and they didn't want senior housing there. He said you could probably get equal if not more taxes out of senior housing located there than you would get out of, and because of the layout of the land you would probably get a gas station or a very small 42 . . . Senior Center Meeting - February 18, 1994 restaurant out there. You wouldn't get whatever you're dreaming you will see there. Olson: Where is exactly the piece of land that they are offering? Is it down on. AI-Jaff: Well, nobody is offering anything. I mean talks have taken place and we need to narrow. I mean right now we're down to three sites. Those three sites need to be investigated in detail. Howard: When you say next to Byerly's, we would like to be next Byerly's and I doubt if a filling station would go in there. I think they might be talking way down on the corner. Olson: When they said gas station, they're talking a corner. Littfin: There's no gas station that wants to build in the middle of a block. They just don't do it. Howard: And we really do not think way down at the corner was a good location. I don't think we do, do we? Kubitz: No. No. Olson: No, I'd say it be at Lake Susan. AI-Jaff: This person that called and Don Ashworth had met with is, that's one of the rules that he's going to place. He's going to investigate the site in detail and he's going to be here before you and discussions will take place. Howard: Like next meeting? AI-Jaff: I could arrange that. Howard: You could let our feelings be known about the James property. AI-Jaff: Sure. Oh absolutely. Kubitz: ...way down to CR 17 and that goes down too far. AI-Jaff: Our next meeting is. Kubitz: March 25th. 43 . . . Senior Center Meeting - February 18, 1994 Howard: March 25th. We changed that date. Kubitz: I don't know why we changed but we changed. Howard: For me. Just as a personal favor for me... There was a discussion at this point about the starting time of the meeting, either 9:30 or 9:00. Jane Kubitz was strongly in favor of starting at 9:30. The other commission members would go with either time. It was finally decided to stay with the 9:30 a.m. starting time. UPDATE ON CHORE PROGRAM AND SENIOR LINKAGE LINE. AI-Jaff: ...in the process of intereviewing vendors and all of that is working very nicely with Senior Linkage Line. We have met twice with Senior Linkage Line. I mean when I'm saying our Linkage Line I don't mean Chanhassen, I mean. Howard: Judy Bentz. AI-Jaff: Judy Bentz and Julie. And I can't recall Kathy's last name but she's with the first call for help who supplies us with the computer updates and information. Now one of their restrictions is that they cannot put for profit names on their list. We said that we have to have this. It's important. What we're doing right now is working with Dave Hartley who is Chanhassen's computer programmer. He's done all of our system and he's the one that did all the programming for, to get the system ready for the senior center and Senior Linkage Line. Well I connected Maureen with him and he is going to work on the the SAIL program computer list. This list can be accessed by Carver County only. Other Senior Linkage Line centers such as Anoka would not be able to access that information. So it's strictly Carver County information. There are details and I don't know if you want to know about them. That this...is accessible to the SAIL program. They are going to check with other places to make sure that it is reasonable. But they want to make sure that they use Dave because Dave is so familiar with everything that he's set up down here. I mean no one knows the computer downstairs as well as he does and he's got all the programs. It's just a matter of installing it. And at any point in the future, if we needed Dave, he's right there for us. The city has a contract with him. So we can call him immediately. If we rent someone new, there would be time spent on what is this program. What do you want to do with it? Time could be an issue here. Howard: I think last time we discussed this wonderful meeting they were going to make a senior who's highly visible travel around with SAIL. 44 Senior Center Meeting - February 18, 1994 . Kubitz: Oh yeah, Dave Moen or. Howard: In other parts of the State, they think the entire State will now do it in increments of five counties each and we're being, our Linkage Line is really being held up as an example. Anoka's copying us. And the Linkage Line, our Linkage Line was instrumental in getting a grant for the SAIL program to establish the Chore. AI-Jaff: Absolutely. Yes. Howard: And they had a meeting Monday. I don't know if you all were here. It was really funny. 9:00 in the morning, Women's Club and we had a Valentine party. We are still going when a group comes in, Julie Bentz, Sharmin, Dawn, Kitty and Maureen and they're going to look at our Linkage Line. They all go in this little room. Here that place is humming. The carving class...we did the crafts. Went right to making decorations for St. Patrick's Day. They come out we're so busy and they left. Another group came in with Vicky Peterson, who's head of the social program in Chaska. Cards had started. The partition has to go up and one half is doing crafts and the other half is buzzing with this bridge group. You never saw such a busy senior center. They all had to think, boy is this place humming. It's like we hired a bunch of extras. . Littfin: I have a question. I don't know if this is the proper place or meeting. Has anything been done about a night phone into the center? Howard: Oh! It isn't necessary. Dawn has used it herself on a Sunday. She said if you call the 937-1900 and what's our. Littfin: 6. AI-Jaff: 146. The extension that takes you to the Senior Center. Kubitz: If you have a touch tone phone and I don't have one. Howard: Yes, you have to have a touch phone. And after it rings you push 146 and it will ring in the Senior Center 6 times and then go out. Littfin: Who knows about this 146? Howard: Dawn, well she just told us. Well that's our extension number. AI-Jaff: If you have a rotary, then if you just stay on the line the answering machine for City . 45 . . . Senior Center Meeting - February 18, 1994 Hall will pick it up and say, to reach Chanhassen City Hall leave a message. If you want somebody from our offices will call you. Our office hours are 8:00 until 4:30. In the morning Norma, Gina and Nikki will go through all of the messages. Usually there are 20 or 30 messages left on our answering machine. We have the ability to redirect those messages. I come in the morning and... Littfin: That won't help. We have a dinner going on at the senior center Saturday night. Okay. My uncle wants to call me at the senior center. AI-Jaff: Oh okay. Then the other thing that we can do is when we advertise the phone number fo the senior center. For any activity that takes place at the senior center. We can say call Chanhassen Senior Center at 937-1900 extension 145 or 146. I don't recall the extension. Howard: 146. AI-Jaff: 146. Littfin: If you're calling from home to the senior center, you get all of these messages and they just say dial 6. Howard: Oh no, as soon as they answer I punch 120 and get. You don't wait for all these messages. Heinlein: No, I'm getting so I don't either. Howard: As soon as they answer, punch what you want. 144 is Dawn. 146 is the center. 120 is Sharmin... Kubitz: What else have we got on the agenda? Howard: Well we have senior comments, which we're doing. Anyone have any other comments? There was discussion between Mark Littfin and Sharmin regarding how to reach the senior center extension after hours and how the phone system works for City Hall. Kubitz moved, Littfin seconded to adjourn the meeting. All voted in favor and the motion carried. The meeting was adjourned. 46 . . . Senior Center Meeting - February 18, 1994 Submitted by Paul Krauss, Planning Director Prepared by Nann Opheim 47 . . . SENIOR COMMISSION CITY OF CHANHASSEN BY-LAWS The following by-laws are adopted by the Chanhassen Senior Commission to facilitate the performances of its duties and the exercising of its functions as a Commission established by the City Council pursuant to the provision of Subdivision 1, Section 462.354, Minnesota State Statutes annotated. Section 1 - Duties and Responsibilities 1.1 The Senior Commission shall serve as an advisory body to the City Council in addressing the special needs of the people over 55 living in Chanhassen. All final decisions are to be made by the City Council. 1.2 The Senior Commission will consider and make recommendations to the City Council regarding the special needs of seniors in the areas of transportation, information and assistance, independent living in the home, social and recreational programs, senior centers and senior housing, but will not be limited to these issues. 1.3 The Senior Commission will make recommendations to the City Council regarding funding for special services to be provided for the citizens over 55. 1.4 The Senior Commission may propose needs studies of this age group where necessary and make recommendations to the City Council according to the results. 1.5 The Senior Commission will coordinate services with other governments and private agencies for this age group. 1.6 Public Hearings. The Senior Citizen Commission shall hold public hearings on issues regarding special needs of seniors in areas of transportation, information and assistance, independent living in the home, social and recreational programs, senior centers and senior housing, but will not be limited to these issues. 1.7 Establishment of Sub-Committees. The Senior Commission may, as they deem appropriate, establish special sub-committees comprised solely of their own members. Section 2 - Meetings 2.1 Time and Place. Regular meetings of the Commission shall be held on the third Friday of each month at 9:30 a.m. at the City Council Chambers, 690 Coulter Drive, unless 1 . . . otherwise directed by the Chairperson, in which case, at least 24 hours notice will be given to all members. Regular meetings shall have a curfew of 12:00 p.m. which may be waived at the discretion of the Chairperson. All unfinished business will be carried over to the next regular meeting. When the regular meeting day falls on a legal holiday, there shall be no meeting. 2.2 Special Meetings. Special meetings shall be held upon call by the Chairperson, or in her/his absence, the Vice-Chairperson, or any other member with the concurrence of four other members of the Commission and with at least 48 hours of notice to all members on the rust Friday of the month. Notice of all special meetings shall be posted on the official city bulletin board. 2.3 Attendance. The Senior Commission members shall attend not less than 75% of all regular and special meetings held during a given calendar year and shall not be absent from three consecutive meetings without prior approval of the Chairperson. Failure to meet this minimum attendance requirement shall be cause for removal from the Commission by action of the City Council. Section 3 - Commission Composition - Terms and Vacancies 3.1 Composition. The Senior Commission shall consist of seven voting members. Seven members shall be appointed by the City Council and may be removed by the Council. 3.2 Terms and Vacancies. The City Council shall appoint seven members to the commission for terms of {we three and three years. Vacancies during the term shall be filled by the Council for the unexpired portion of the term. Every appointed member shall, before entering upon the charge of his/her duties take an oath that he/she will faithfully discharge the duties of his/her office. All members shall serve without compensation. 3.3 Quorum. Four Senior Commission members shall constitute a quorum for the transaction of business. Whenever a quorum is not present, no final or official action shall be taken at such meeting. Section 4 - Organization 4.1 Election of Officers. The rust meeting in January of each year, the Senior Commission shall hold an organizational meeting. At this meeting, the Commission shall elect from its membership a chairperson and vice-chairperson. This shall be done by voice vote. Vice-Chairperson shall be elected from the remaining members by the same proceeding. If the Chairperson retires from the Senior Commission before the next regular organizational meeting, the Vice-Chairperson shall be Chairperson. If both Chairperson and Vice-Chairperson retire, new officers shall be elected at the next regular meeting. If both Chairperson and Vice-Chairperson are absent from a meeting, the Commission shall elect a temporary Chairperson by voice vote. 2 4.2 . Duties of Chairperson and Vice-Chairperson. The Chairperson, or in his/her absence, the Vice-Chairperson, shall preside at meetings, appoint committees from it's own membership and perform other such duties as ordered by the Commission. The Chairperson shall conduct the meeting so as to keep it moving as rapidly and efficiently as possible and shall remind members, witnesses and petitioners to preserve order and decorum and to keep comments to the subject at hand. The Chairperson shall not move for action but may second motions. Section 5 - Procedure 5.1 Procedure. Parliamentary procedure governed by Robert's Rules of Order Revised shall be followed at all regular meetings. At special work session meetings, and when appropriate, the Commission may hold group discussions not following any set parliamentary procedures except when motions are before the Commission. Section 6 - Public Hearings 6.1 Purpose of Hearings. The purpose of a hearing is to collect information and facts in order for the Commission to develop a rational senior issue recommendation for the City Council. 6.2 Hearing Procedure. At hearings, the following procedures shall be followed in each case: . . a. b. The Chairperson shall state the case to be heard. The Chairperson shall call upon staff to present the staff report. Required reports from each city department shall be submitted to the Senior Commission before each case is heard. The Chairperson shall ask the applicant to present his/her case. Interested persons may address the Commission, giving information regarding the particular proposal. Petitioners and the public are to address the Chairperson only, not staff or other commissioners. There shall be no dialogue among the Commissioners, giving information regarding the particular proposal. (The Senior Commission members may ask questions of persons addressing the Commission in order to clarify a fact, but any statement by a member for any other purpose then to question may be ruled out of order.) After all new facts and information have been brought forth, the hearing shall be closed and interested persons shall not be heard again. Upon completion of the hearing on each case, the Senior Commission shall discuss the item at hand and render a decision. The Senior Commission, if it so desires, may leave the public record open for written comments for a specified period of time. The Chairperson shall have the responsibility to inform all of the parties of their rights of appeal on any decision or recommendation of the Senior Commission. c. d. e. f. g. h. 3 . . . 6.3 Schedule. At meetings where more than one hearing is scheduled, every effort shall be made to begin each case at the time set on the agenda, but in no case may an item be called for hearing prior to the advertised time listed on the agenda. Section 7 - Miscellaneous 7.1 Senior Commission Discussion. Matters for discussion which do not appear on the agenda may not be considered and discussed by the Commission unless, when initiated and presented by the staff and be placed at the end of the agenda. 7.2 Suspension of Rules. The Commission may suspend any of these rules by unanimous vote of the members present. 7.3 Amendments. Amendments of these by-laws may be made at any regular or special meeting of the Senior Commission but only if scheduled on the meeting agenda in advance of the meeting. 7.4 Review. At the first meeting in January of each year, these by-laws shall be read and adopted by the Senior Commission. Adopted this _ day of ,1994. Chairperson 4 . CITY OF CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 To: Senior Commission From: Sharmin AI-Jaff, Planner II Date: March 21, 1994 Subject: Goals and Objectives for 1994. At the February 18, 1994 Senior Commission meeting, goals were set for the year 1994. The following is a list of the goals that have been' ntified or carried over from 1993 and their status. The Commission is encouraged to add w goals at any time through the year. 1. Senior Housing Study . 2. Transportation. this taff have he facility. in detail with the City Council and with a financial advisor to provide The Senior Commission will be discussi Housing and Redevelopment Authority. alternatives for funding construction IN PROGRESS. 3. Depot. INACTIVE 4. program. Staff is working to expand the Senior to include the CHORE Program. 5. Senior Parking at Public Buildings. Staff is in the process of investigating this matter . . . . 6. Urgent Care Facilities. INACTIVE 7. Planting trees along the entryway into the Senior Center to block the wind. INACTIVE 8. Creating a wheelchair ramp leading to the Senior Center. INACTIVE 9. Senior Grocery Shopping. IN PROGRESS 10. Expand on the Senior Newsletter. IN PROGRESS 11. Cooperative Communication with neighboring Senior Centers. a. Cooperative Communications. b. Coordination of Events. c. Transportation Coordination with other Senior Centers. IN PROGRESS. Chanhassen Senior Center is planning a county wide trip to get to know the Carver County cities, as well as improve relations with other senior centers.