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1993 12 14 Agenda . . . AGENDA CHANHASSEN PARK AND RECREATION COMMISSION TUESDAY, DECEMBER 14, 1993, 7:30 P.M. CHANHASSEN CITY HALL, 690 COULTER DRIVE 6:00 p.m. - Applicant Interviews for Commission Vacancies in the City Council Chambers The regularly scheduled Commission meeting will be called to order upon completion of applicant interviews. 1. Approval of November 16. 1993. Minutes. FILE 2. Visitor Presentations: Commission procedures allow for presentations from the audience at the this time. If a motion is required. the item will be forwarded to the next available agenda to allow for publication and review of items prior to consideration. 3. New Chanhassen Elementary SchooVCity Components Design/Development Input. 4. Establishment of Field Scheduling Policy Regarding Order of Priority. 5. Establishment of Time Line: Update of Recreation Section of Comprehensive Plan. 6. Adopt 1994 Picnic Fee Schedule. 7. Program Reports: a. February Festival Team b. February Festival Fireworks Contract c. Tree Lighting Evaluation d. Winter Program Update 8. Administrative Presentations: a. Proposed Real Estate Purchase Agreement; David Stockdale and Anga McBryde Stockdale. 7210 Galpin Blvd.. Excelsior. MN 55331. b. Closing of Power Hill Park Sliding Hill. c. Retirement of Larry Schroers from the Park and Recreation Commission-7 Years of Service. Recipient of a Chanhassen Maple Leaf Award. d. Skating and Hockey Program Status Report: Verbal 9. Administrative Packet. . . . CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING NOVEMBER 16,1993 Prior to the regular agenda the Park and Recreation Commission met informally with high school aged youth representatives from School Districts #112 and #276. Chairman Schroers called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Larry Schroers, Fred Berg, Jan Lash, Jim Andrews, Jane Meger, Ron Roeser, and Jim Manders STAFF PRESENT: Todd Hoffman, Park and Rec Coordinator; Jerry Ruegemer, Recreation Supervisor; and Dawn Lemme, Program Specialist APPROV AL OF MINUTES: Berg moved, Meger seconded to approve the Minutes of the Park and Recreation Commission meeting dated September 28, 1993 as presented. All voted in favor and the motion carried. Hoffman: Jan did call in with two corrections on the 26th. She will be here sometime after 8:00. She had a final for a class. Those corrections are on page 52 and page 60. I noted them in the record. Schroers: Okay. Anything further? Roeser moved, Manders seconded to approve the Minutes of the Park and Recreation Commission meeting dated October 26, 1993 as amended by Jan Lash on pages 52 and 60. All voted in favor and the motion carried. VISITOR PRESENT A TIONS: Hoffman: If I could make one on behalf of a couple. Charles Spevacek, 6474 Murray Hill Road. It's on the issue of a piece of property which is for sale. His wife contacted me last week. I drafted a letter which got lost in the paper shuffle upstairs. I called them this afternoon. They didn't receive my correspondence but I received their's. It's discussing a 2 acre parcel in the north central portion of the city. To get your bearings. Highway 41 hits Highway 7 and then just to the east is the intersection of Murray Hill Road and Melody Hill Road. The property in question is right at that intersection. It's approximately 2 acres in 1 size. ...to the city facilities nearby would be Hennan Field Park and then the corner of Pheasant Hill Park starts in that vicinity. This property directly abuts the school property which comes down something in this orientation. It also directly abuts a trailway which runs . from the street down past the reservoir that's in that location and onto the school property in that orientation. Last week I had an opportunity to go out and visit the property. It has a home currently on it and it is for sale. I wrote the price down on the memo which is lost somewhere upstairs but it's $160,000.00 so it's, my response to the Spevacek's was that it's really out of question for the amount of money it would take not only to acquire the property but then to remove the house, develop the 2 acre site into some sort of park. It would be a quarter of a million dollars or in excess of that. When you have a facility which is not under the jurisdiction of the city, certainly a recreational facility as considered by the city when you have the Minnetonka school site right adjacent to it. With the trailway running from Murray Hill Road right into the school site. So I'll ask if you have any questions of the commission. If not, I will forward your response to the Spevacek's. They are residents, just FYI. They reside at the end of the cul-de-sac. Schroers: You know it looks like a nice location and the trail abutting it there to the school makes it desirable and I think it's a nice 2 but I definitely share your sentiments. I don't think we can afford to spend a quarter of a million dollars on a 2 acre parcel there. Berg: Ditto. Andrews: Yep, I'll second that. Schroers: I think it's unanimous. I think you could carry it back and say we're sorry, we can't capitalize on the opportunity. . Hoffman: Obviously the sale price is that high due to the availability for splitting it ofL.four lots. Schroers: Okay. Do you need anything more than that Todd? Hoffman: No, not on that item. COMPREHENSIVE PLAN AMENDMENT TO CHANGE THE LAND USE DESIGNATION FROM RESIDENTIAL LOT DENSITY TO RESIDENTIAL MEDIUM DENSITY AND CONCEPTUAL PLANNED UNIT DEVELOPMENT FOR 26 SINGLE F AMIL Y ZERO LOT LINE UNITS ON 13.47 ACRES OF PROPERTY ZONED RSF AND LOCATED ON THE SOUTH SIDE OF HIGHWAY 7 BETWEEN WASHTA BAY ROAD AND ARBOR DRIVE. SPINNAKER WHARF. BOYER BUILDING CORPORATION. Todd Hoffman presented the staff report on this item. 2 . . ~..., , ..~ . . . Park and Rec Commission Meeting - November 16, 1993 John Blumentritt: To the members of Chanhassen, thank you. My name is John Blumentritt and I represent the applicant, Boyer Building Corporation. He did a wonderful job, if that's any consolation. The site plan before you for your review is our conceptual plan. We're just now starting the PUD application with the city and as Tom had indicated to you, this is a clustered development that we are targeting towards the empty nester market. We have a project quite similar to this right now in the city of Shorewood that's, well let' s see. Are we about 60% completed. The project is sold out but we are going through the fmal construction process and it's been a wonderful development to be involved with. But this one is a property that Boyer Building Corporation has become involved with. It's owned by Joe Boyer Sr. I believe he has been the owner of the property for the last 20 years. And as everyone probably here is aware, it seems to be that last empty piece between a lot of what is otherwise single family construction right now. To the north, as I mentioned, is Highway 7. To the south is Lake Minnewashta and we're on that northeasterly edge of Minilewashta. I hope each of you have had a chance to review our summary and narrative but if not, I'll try to give you just a real quick encapsulation of what we have. Again we know that this right now is going through the comprehensive plan amendment. Unfortunately we weren't delighted to hear when Kate Aanenson had indicated to us that within the low density comp plan right now it does not allow for clustered housing, which is obviously what we wanted to have. And because of that issue we need to then say, it's time to see if not only we can go through the planning process. The planned unit development process, but also the fact that we would need to then amend the comp plan along with this, to let this type of clustered neighborhood kind of development happen. The site, as mentioned, is 13.47 acres. We are only proposing 27 units so it in essence is about 1/2 acre per residence.' We felt that that's fairly generous but it's because the site is encumbered with some wetlands that we just simply don't want to touch or mitigate. Let's see. There seems to be some other little miscellaneous things that we're now trying to work out with the planning staff too. We originally came in with about a 37 unit development but a lot of that was going to affect this property and an acquisition of an adjacent piece of property. But it seemed like a lot of the difficulties as we actually saw them. Now the difficulties of the development along the channel seemed to rise. We simply said perhaps it would be better for us to simply pass on this piece of property. Pull off of this area and simply concentrate everything that's on the buildable land. We really think, again I think the summary narrative is fairly self explanatory and I would be willing to answer any additional questions that came up. Mter reading Mr. Hoffman's report I guess, I received it yesterday a little bit late but we also have some questions and perhaps the commission could help us out in some of those things. The comprehensive trail plan I guess, there's just some issues that I had mentioned to Mr. Hoffman about the fact that the very northerly edge of this property is actually in Shorewood and I realize that there'd be some issues of resolving that placement of the trail and getting the community of Shorewood to cooperate with us. We are a little bit unfamiliar with what the overall status of the comp trail plan would actually be too. How the land is being 3 Park and Rec Commission Meeting - November 16, 1993 . acquired and I think then there's some miscellaneous questions that we had. Assuming that right-of-way is needed, I'm hoping that that's not something that would be deducted from our overall land that we would be using through this application process. It seems like there's always a jockeying of gross square footage and net square footages that we're a little bit sensitive to. How the trail fee is actually assessed. I need to have a cleared understanding of how much that would actually affect the cost towards each of these units. And then would the trail construction be something that the developer may have an option to perhaps participate in and have completed as opposed to having to assess the property. There's just some of those little miscellaneous questions that we would actually have yet that those are I assume are some things that we can still work out Otherwise we'll just open it up for any additional questions that you might have also. Schroers: I think for the benefit of some of us who are not builders and developers, clarification of a couple of terms might be nice. Empty nester. Cluster housing. Are we talking townhomes? John Blumentritt: In essence, I'll show you. We have one other thing that I'm going to show you too. A good generic question though. This is photographs, and we took these yesterday so please pardon the quality of these things but this is the Gideon Cove project that is under construction right now. And these are two units that are joined together as townhomes. You're correct. And in essence the thing that we're going to be doing . differently from this, is we'll actually be separating these units. In plan right now we're going to be separating these units where the touch factor, if you would, from home to home would be via a deck that we're seeing. Schroers: Like a common entry area and one goes one way and one goes the other? John Blumentritt: Correct. Exactly. That type of an idea and again, we can't age discriminate but it seems like, what we call the active adult, the gray haired set are the principle people that we're actually marketing for. Andrews: I have a couple comments. Not question as much as comments but just reading about the plan here as it's proposed. I have a concern about how this might look from the lake as far as the tightness of the spacing, as well as the request for a 26 boat dock. If that were to be accommodated on the main part of the lake, I think that could be rather monolithic. I know that coming from a neighborhood association where it was a heck of a battle on our own lake and I think you'll get fair treatment but I think you'll find that your plans are ambitious for a dock. John Blumentritt: I understand that. We have, and again I've been working with Kate 4 . . .~. ;. , . . . Park and Rec Commission Meeting - November 16, 1993 regarding that issue. It seems like we're trying to, not actually rock the boat, excuse the pun. But there is 1,900. We've worked this out with the DNR and because of the unusualness of the property, there is over 1,900 lineal feet of lake shore there and as we separate the area, both on lineal footage and in overall square foot, required area too, that technically. Technically we're supposed to be allowed that. We recognize that there's going to be some conversations that are yet to be had. But I mean this isn't an under the table application. Andrews: No, no. I'm not saying that. John Blumentritt: We're simply taking each of the requirements as they existed and worked... with the staff right now to try to make this thing fit. Andrews: Well it's more of a planning issue than a park issue but I guess my concerns would be, if I lived on the lake, do these houses, does it look too close together as compared to surrounding houses and is a dock out of scale for what you see on the main lake frontage. And granted you have that channel which provides more linear frontage and perhaps an alternative for docking. Roeser: How wide is that channel? John Blumentritt: The channel, the overall channel width is about 65 feet. Roeser: So could they put docks in the channel? John Blumentritt: No. No. What we're really looking at is, we want to have, let's see it's coming off of this spot. Just one congregate dock area if you would, with the ability to then put the different boats off...rather than having it again breaking it down per 60 feet of, or for 75 feet and having docks off of each one of those spots. No, that's not the intent. We'd like to see that built just to one congregate dock area. I guess I can appreciate the other concern about the tightness of these. Rather than spreading it allover the site, which is another option, I think the people that buy these, and as we identify with these individuals. We have, just a real quick history . We had Gideon Cove homes open during the Parade of Homes and as our narrative says, our waiting list for this right now is in excess of 100 names. Unfortunately it'd be nice to crowd your chambers with those individuals that are essentially looking for this type of housing but we did ask a lot of the questions. If we were to do this, how would you help manage some of the design and the idea of the, what we call lock and leave units. People that may be gone for at least 3 months out of the year. 4 months out of the year. They have head south or whatever it might be. The idea of this neighbor, this clustering is really an important feature to have so the close proximity of each of the homes is a plus in that regards. And I realize from a site plan issue, there are some things that we 5 Park and Rec Commission Meeting - November 16, 1993 . could say, you know I question the overall value from the lake looking at it but in reality, how that site campus wants to work is really a function of the design that the residents would like to have. Andrews: You may be able to accomplish that by some staggering of frontage look and design features. I mean granted, I understand the constraints you're dealing with and I think it's a good concept and a concept that's needed for our aging community to be honest, but the visual impact is going to be important. You know screening. Berming. Those things are going to be very important because this is going to be a very dense area as compared to most of the rest of the lake. John Blumentritt: Well we're trying to assign in essence a building pad area of 50 feet for each of the homes so if you simply would go 50, 50, 50, 50 on some sort of modulation on that basis, that's about how this is laid out. I realize it looks a little bit dense and perhaps it is because we did want to pull some of these things together. Therefore leaving on the perimeter far greater openings and there- are some very nice spots of the site that we wanted to keep as a wildlife area. So hopefully, we're trying to keep some of it real pristine features. The wetland area. The channel, keeping that fairly open. You're right the demand on this, they'll also be able to view the lake. Manders: Is there any chance that eastern portion on the other lot would be developed in a . similar nature? John Blumentritt: I would like to be able to gaze into a crystal ball also because we're really seeing a tremendous need for this type of housing. I mean face it, I'm up at the same age and a lot of us are too, that the big home, there's a lot of folks with houses that are now available. It's the people that ridding themselves of that and saying, my children are gone. It's time to now get into something that's more of a manageable, functional, square footage and where are these houses right now. Where are they? And very frankly, a lot of these are, it's not a desirable to necessarily keep it next to a freeway, although we have one that's here. That's not well, we'll deal with that. It's something that they'd like to still see these happen on the nice sites and this is one of the last areas that we see along this spot that potentially could take advantage of the future of the lake and take advantage of the type of people that . , . . . . . . Park and Rec Commission Meeting - November 16, 1993 tell you how that works. Hoffman: Thank you Chairman Schroers: The park and trail fees are assessed at the time of building permit application for each unit...! would assume that each of these would have a building permit for each unit. Current fees would be $600.00 per unit for park and $200.00 for trail. And those fees would change, or be susceptible to change at the first of the year, of each year. So January 1 they would change. The other question had to deal with, if there were any easements that were even pursued along Highway 7, would that change the square footage of your property. The answer is no, it would not. Schroers: Okay. Anything else? John Blumentritt: ...you were addressing that. I'm saying it seems like something in the words... Hoffman: Yeah, speaking of the update to the comprehensive plan. Highway 7...Park Commission as well. Highway 5 is obviously a corridor which is identified on our comprehensive plan. Highway 7 is a different. It's kind of separated between two cities. However, the people north of the lake, because it represents a fairly large community, neighborhood of this city, are interested in getting a west parkway so they can access the parkway and they're also interested in getting east so they can access the future trail on TH 41 and come down Highway 41 into the regional park. So it's my belief that Highway 7 is a corridor that should be maintained. I can't tell you what the highway frontage is there. I've not had a conversation with MnDot in that regard. Andrews: I'd sure like to see us get a 20 foot easement. Maybe it never develops but geez, how many times have we gone, geez I wish we only could have or should have. Hoffman: As an insurance. I think if you look at the layout... John Blumentritt: I believe there is currently a water utility easement that's approximately that width. That is now right on the north of the edge of the property line so that may be something that...you would want to use as an obvious space that. Hoffman: Have you contacted the city of Shorewood? John Blumentritt: We've only briefly talked with the City of Shorewood because there was another proposal that was on Eureka on the opposite side that was looking into Chanhassen' s, using our site as a drainage area and because of that, even though we were nicely provided a pond up there that we are wanting to use for it, mostly our hard cover area. I know they 7 Park and Rec Commission Meeting - November 16, 1993 . wanted to use that as a...area too but that frontage is...So other than that, to talk about the corridor in effect, no. We haven't. - Schroers: I don't know if we actually have it identified on our map the trail plan but I know that we have discussed in the past that it would be favorable from our point of view to be able to continue the trail from Lake Ann west and up and all the way around past Highway 7. We've talked about that before. To connect it with the parkway road and be able to just in simple terms, to make a loop from downtown to the western boundary of the city and back around. So I would think that it would definitely be desirable to acquire an easement there. And I believe that that is what staff is recommending. Andrews: Yeah, I guess to go further even on it than that. This is an empty nester neighborhood. Walking is one of the most popular activities. John Blumentritt: I was going to mention that. Over at Gideons we have the benefit of a Hennepin railroad site that runs right next to this site and again, the walking to downtown Excelsior is half a mile from this site and to bike the other way to the westerly part of the state is an opportunity if one seems so inclined. And it's wonderful. I mean the people there really, really. Roeser: I bike that all the time. It's a neat trail. . John Blumentritt: Yes, isn't that a tremendous trail? Roeser: You can go all the way out to Carver Park on it. John Blumentritt: Correct. It's a wonderful contribution so I think that'd... Andrews: Is your intent to offer off street sidewalks here then for your folks? John Blumentritt: I don't think that we're going to put sidewalks in at this particular point. It seems like the private drive effect, and we don't see a tremendous amount of traffic that's going to be here so I think most of the walking would just be a street, except we're talking about maybe, and this is only in the conceptual stage right now. The ability to come down and enjoy this area. So we'll have walking areas but as sidewalk or really intensive type of a walking situation, I know that's something that's discussed. I think we'd like to see the residents really step forward and say that would be part of the community that we'd like to see. Andrews: You may want to at least consider, if we do...20 foot on the north, to have a 8 . ,~. . . . Park and Rec Commission Meeting - November 16, 1993 linkage off your little driveway directly... John Blumentritt: Any other questions? Thank you. Schroers: Thank you very much. I think we've covered this pretty well. Personally I'm in favor of some diversity in housing in the city. I think it looks nice and at this point in time I guess that, unless there's further concerns or comments, that I'd be willing to entertain a motion on this. Andrews: Do we have a motion? Schroers: I think we do. Berg: I'd like to move that we accept full park fees in lieu of land dedication at the rate in force upon building permit application. And that we ensure sufficient land is available along Highway 7 to accommodate any future non-vehicular trail routes. And that we also accept full trail fees in lieu of trail construction at the rate in force upon building permit application. Schroers: Is there a second? Meger: I'll second. Berg moved, Meger seconded that the Park and Recreation CommiSsion recommend to. accept full park fees in lieu of land dedication at the rate in force upon building permit application. And that we ensure sufficient land is available along Highway 7 to accommodate any future non-vehicular trail routes. And that we also accept full trail fees in lieu of trail construction at the rate in force upon building permit application. All voted in favor and the motion carried. SITE PLAN REVIEW OF A 64.132 SQUARE FOOT SUPERMARKET. A 26.100 SQUARE FOOT RETAIL BUILDING AND A 7.000 SQUARE FOOT COMMERCIAL BUILDING ON 13.11 ACRES OF PROPERTY ZONED BG. GENERAL BUSINESS DISTRICT AND LOCATED ON LOT 4. BLOCK 1. WEST VILLAGE HEIGHTS 2ND ADDITION. T.F. JAMES COMPANY. Todd Hoffman presented the staff report on this item. Andrews: Just to clarify Todd. You're saying that the sidewalk is a required part of the plan anyway? 9 Park and Rec Commission Meeting - November 16, 1993 . Hoffman: Correct. Typically in our downtown commercial district, sidewalks are required and it's obviously as a developer of the site, you want sidewalks... Schroers: Okay. I would be in favor of moving to approve the aforementioned recommendation. Is there a second? Andrews: I'll second. Schroers moved, Andrews seconded that the Park and Recreation Commission recommend to accept full park fees in lieu of land dedication at the rate in force upon building permit application. Also to accept full trail fees in lieu of trail construction at the rate in force upon building permit application. All voted in favor and the motion carried. REVIEW METROPOLITAN MOSOUITO CONTROL DISTRICT ACTIVITIES WITHIN CITY PARKS. Todd Hoffman presented the staff report on this item. Andrews: Would there be any chance we could make a motion that this is our permanent . policy, unless we decide to change it, rather than having this be revisited on an annual basis? Hoffman: Sure. Andrews: Okay. Lash: As part of the staff efforts to coordinate volunteer groups, it seems like one of the things we talked about was...some kind of birds that eat mosquitoes. Schroers: Martins. Lash: Martins. Have we got any of those? How about the seniors? I know they're doing some woodworking things. Lemme: They did a bluebird trail at Lake Ann. Hoffman: They did a bluebird trail. We put in money for... Schroers: I think that Janet also. I would like to see encouragement of Scout projects or 10 . ~. ':"". . . . Park and Rec Commission Meeting - November 16, 1993 senior citizens or other interested groups in the community that wanted to do something and encourage them to build martin houses and that sort of thing for Lake Ann and possibly Lake Susan and Rice Marsh. Other appropriate areas would be nice. Lash: How about we could even contact the shop classes at the junior high level. It could be extra credit projects or something. All the materials are there. They actually, one of the things they make is a bird house. I don't know what kind. Audience: They have a trash pick-up program too in the parks. They pick up all the trash containers that harbor... Schroers: Basically what we're saying is alternative control measures to chemicals. But I guess I'm happy with the way things are at this point. Unless anyone sees a need or a valid reason for changing anything, I would be ready to entertain a motion too. I think it's good to bring it up every year just to see new developments and what information. What community response we've had during the year. You know how many complaints we've had about control measures or how many complaints we've had about mosquitoes themselves and in an unusual year we may have some issues to address so I think if we can just blast through it once a year like this, I don't have a problem with that. Andrews: I move that we adopt our current policies and review again in one year. Schroers: Is there a second? Manders: Second. Andrews moved, Manders seconded that the Park and Recreation Commission adopt the current policies of mosquito control within the city of Chanhassen as they are, and to review them again in one year. All voted in favor and the motion carried. Eric Rivkin: I wanted to know if there was an opportunity to speak. Is it too late? Schroers: It's not too late if you keep it brief but our recommendation, it's too late to change our recommendation. Eric Rivkin: Well I wanted to... Schroers: All we're allowing is the briquettes at this point for the larvacide. Eric Rivkin: Well since the last time, the opportunity was supposed to be given to me, and 11 Park and Rec Commission Meeting - November 16, 1993 . anybody else who called up to speak on behalf of the, the reason this is up for review is because of the briquettes. Not because it was taken as an issue last time and I did speak about it... Schroers: You can share your information with us. Eric Rivkin: Well I felt that I wanted to officially add the briquettes and the BTI to the list of banned chemicals. Mosquito control chemicals to the parks as an issue here and get a vote on it. To add. There's no call for the public hearing, or public comment. Hoffman: Can we get your name for the record. Eric Rivkin: Eric Rivkin...Steller Court. Berg: Well what we've recommended is the policy that's already in existence that we see that we're happy with that for another year. If we're opening up another issue, I don't see where that's a problem with discussing that now. Eric Rivkin: ...motion, your comments to your motion...! also would like to know if there's been any motion to permanently ban the adulticides and the larvacides? Not bring it up... The . City of Maplewood and Minneapolis...! don't see why Chanhassen can't do the same. Since the 2 years, I've done some research and have got some new things to bring to your attention that would I think cause a motion, give you cause to have a motion to ban them currently. Ban them all. I'll start with the adulticides. Two chemicals that they use is Scourge and Punt. Both are synthetic...One is rysmethrine and the other is permethrine. Both are synthetic derivatives and classified as...many studies have been done in Europe and the United States that conclusively, scientifically, without a doubt say that there's extensive harm to the environment from these chemicals. One thimble full, the New York State Department of Health has an official, Dr...., the Commissioner of Health has reviewed through an environmental impact study in the Andirondeks where scourge...had the highest cancer rates in the Andirondeks counties and they attributed it, starting in 1991, they attributed it to the spraying of mosquito controls. And...high level of scourge. He did an EIS and in 1985 they finally concluded through, on this newsletter, that the health hazards to the pesticides were worst than the threat of any kind of human disease or of course annoyance isn't a human health threat. And they banned scourge. Now our Mosquito Control District, that's one of their two chemicals that they use, and for the record I can submit these letters from Dr. A... There's a group of doctors who contributed to a study with credentials... work session on chemically induced alterations...and these are studies that have been done with doctors from allover the world. This will be in your packet too. One sentence here says we are certain, underline the word certain...that the synthetic pyrethroids, resmethrine and pyrethrin included ,./\ 12 . . . . Park and Rec Commission Meeting - November 16, 1993 disrupt the...systems of animals, including humans...persistent. They are persistent. They are biocumulative, which means they'll build up in the soil. And they'll build up in your body. And I have an actual test report from a boy who had brain lesions. He lives in the Andirondeks where it got heavily sprayed and his test results are in this packet. They found traces of xylene in his blood. Xylene is a compound that's an inert ingredient in scourge. They also are certain that wildlife populations are already affected by these compounds. So we know they have reproductive effects. They can cause cancer...as far as the environment is concerned, one thimbleful of scourge is enough to kill trout in an average one acre shallow pond. Scourge is applied 3 times as...and in effect they banned scourge from the Andirondek Mountains. We're going through an active program of education. There are several letters from doctors who state unequivocally that these adulticides, well documented that they have problems with people with allergies. It's very common and people...and it has a real disruptive...As far as the larvacides are concerned. PCI, which is considered the most benign of the larvacides used by the Mosquito Control District. The Mosquito District spent $403,000.00 at this point. This is an announcement by the Mosquito Control District that since this last meeting, that...did a study in the State of Minnesota. Evaluation of the effects of mes...BTI in non target species in communities in the Metropolitan Control District wetlands...nesting birds. We don't have any business putting in chemicals into our wetlands, or in our environment. You should also note that in our local newspaper, that the Thomas Larson of the U.S. Fish and Wildlife Service, he's the person in charge of our wildlife refuge down here in southern Chanhassen on the river. They have no plans to allow the Mosquito Control District. They've never allowed mosquito control in there and now that they're expanding the Mississippi Parkway, his statements are, his fear is that the toxins affect other insects and eventually work through the food chain harming ducks and other wildlife. We don't feel at this time it is proven, it's proven without a doubt to have a negative impact on the species said Larson. As long as there are some doubts about what other organisms might be impacted, we've got to err on the side of those other species. I think we should share that same sentiment and ban all these larvacides from Chanhassen parks at this time. I also talked to one of the world's foremost expert on mosquitoes. Dr. Charles Morris of the Mosquito Research Facility in Gainesville, Florida and he's very well aware of all the different chemicals and larvacides used in mosquito control. He's in charge of a $70 million program in Florida for mosquito control and he knows all the effects and knows all the studies. And I talked to him on the phone and he said if our, any mosquito control district using adulticides in a significant way in order to reduce annoyance, he said the larvacides program is ineffective. And it is ineffective. We still have mosquitoes allover the place and it's not doing any good. We should just stay on the side of environmental safety and human safety and just get rid of these. There's also a report...which is a chemical with the brand name of the metheprine chemical in the briquettes. This lady who has Chronic Fatigue Syndrome, has illnesses resulting from...There's also bills in our State legislature that will allow cities to opt out of the district. Comments from our own City Council, I will just summarize it in one 13 Park and Rec Commission Meeting - November 16, 1993 . sentence. Tom Workman, Ursula Dimler at the time, and even the Mayor had commented that how can we get out of the tax district. It's a waste of money. We could save Chanhassen residents $80,000.00 if we asked our commissioner who sits on the Mosquito Control Commission to reduce the levy by that amount. It sounds like a great idea but then we did, they did reduce the levy overall from $10 million to $9 million for this 7 county wide area. But it's still impossible for a particular municipality to opt out of the district. We're still being taxed for services we don't see. And that's not right. So we've got two legislators right now that have introduced bills to change that so you cannot, a district cannot be taxed. So all of Chanhassen. Maplewood is going to do that. Minneapolis is already doing that. And so is Lakeville and a couple other...So again, I would like to propose here that we ban, or propose to ban the larvacides...and all Mosquito Control District chemical program and apply the alternative method that you mentioned here and keep that an active program and I'm active in it. I'm active with...and I've offered my own time to help with it...Boy Scouts about tree, building houses, whatever...trash pick-up program and also a motion to do it permanently so this doesn't keep coming up again and wasting your time. I don't think we're going to get any complaints about that. If anybody's got complaints bad enough, they'll come forward and it will be an issue but I don't see why it would be practical to keep it up as a non-issue all the time. Schroers: Thank you Mr. Rivkin. We appreciate all of your work and research into this and you did say that you'd make that information available for staff. . Eric Rivkin: Yeah I will. I've got some copies to make yet so, do you want what I have no or would you like to take it... Schroers: Well what I would like to do, or my suggestion is that you present the material for staff, to staff for their review and have them come back to us with a recommendation on that material and at that point we'll move on it. Lash: I'd be interested in the legislators who have drafted the bill. Do you know their names? Eric Rivkin: ...she's from Hennepin County. I'm not sure. Lash: Okay. But they're not from our. Eric Rivkin: They're not from our district but our commissioner...our new County Commissioner who volunteer to be on the Mosquito Control Commission...so he's in favor of all this. 14 . . . . Park and Rec Commission Meeting - November 16, 1993 Lash: If this comes back to us Todd, I guess I'd be interested in us having a discussion on, if there'd be some way for us to support, as a commission, that bill. If it means supporting the County Commissioner or sending a letter to the legislature or whatever. Hoffman: Okay. I'll pass on... Berg: In all fairness I think we should invite... (There was a tape change at this point in the discussion.) Schroers: It would be but that would kind of re-open the whole issue again. I mean they're going to have information to counteract the information that Mr. Rivkin has provided us here. We already know that. I mean it's a back and forth situation and I think that I would just like staff to review that and get their feelings and present it to us in the form of a recommendation. That way we can move along with this instead of opening up a battle ground that's going to go back and forth and ultimately end up in the same way anyway but it's going to take a lot of precious stuff, park and rec time, both from staff and from the commission that I don't feel that we need to spend on it. Manders: I have one brief comment. And I assume you're from Chanhassen. I'd just like to say that it's refreshing to see somebody take this kind of interest in this particular issue.- I personally appreciate it. Andrews: I've got one more comment and that is that last year at this time we were reluctant to do a total ban. I think our reasoning for that was that we wanted to see how things were after a year. Based on really refreshing me on the information you gave us last year plus providing some new information, I would support the idea of also banning larvacides and revisiting that issue in one year from now and see if there are any significant complaints. Based on the statistics that the Control District provided, there is not significant data to show that they have an effective program or a true need and I think it would be prudent for us to cut back further and see if there again is any response from our citizens or any other health needs that create a need. And again, that would be erring on the side of our environment which is something we're in charge of doing. Eric Rivkin: I think we could use the $95,000.00 for something else. - Schroers: I think my yard is evidence that there is no program in effect that's working... Thanks a lot Eric. Hoffman: If the commission's interested, the new Carver County Commissioner who is on 15 Park and Rec Commission Meeting - November 16, 1993 . the Board is John Siegfried...Perhaps we could bring this back in January huh Larry? Schroers: No, I don't care if it comes back in December but I would just like it come back in the form of a recommendation from the staff that we can just move on and don't have to go through 2 and 3 hour dissertations over a matter of a couple meetings to ultimately arrive at the same conclusion anyway. I mean we all know that we're not in favor of putting chemicals in our parks and if, what my interest is, is that staff review this to see that it's valid. That it's coming from a reliable source and if you get a feeling that the information is. Andrews: Hooey. Schroers: Yeah. To the point that it would justify some further action on our part and I think that if staff feels that way, you certainly get our support. Lash: But I support Fred's motion there a little bit too that it is a very controversial issue. And I'm not necessarily in favor of having another debate. Lengthy debate over it but if there is some type of written material that the MMCD would want to provide to us in our packet to review, I'd be interested in seeing that. I would not be interested in entertaining long oral dissertations from both parties. Schroers: I can tell you right now that since Mr. Rivkin had this opportunity to address us . this evening, that they would want the same. And then Mr. Rivkin will want a rebuttal. And then it will be the same. I mean you were here, you know. We're opening up the whole can of worms again. Hoffman: I don't think we're going to spoils the holidays with it. Probably bring it back... Schroers: Okay. Can we move on? FOCUS STUDY: PARK DEFICIENT ZONES 3 AND 7. Todd Hoffman presented the staff report on this item. Schroers: The question that I have Todd is, what can you tell us about the proposed Wal- Mart right on that northeast corner of TH 5 and TH 41. Isn't that what was? Lash: Fleet Farm. Schroers: Fleet Farm I mean. 16 . - .~. . . . Park and Rec Commission Meeting - November 16, 1993 Andrews: That was really discouraged by Highway 5. They basically tried to design the road systems to they couldn't do it. Schroers: But they already, they own the property. Andrews: Yeah, but it's never been zoned the right way for this... Schroers: I guess ultimately my question is, are we going to have an opportunity to acquire park, active use parkland from that development if it should come in? And then enough adjacent property to get the active use area that we're looking for there. I mean it seems to me that that's really going to be our only option up there is maybe a combination of using some of the dedication that we get from Opus in conjunction with acquisition of development in that northeast quadrant to acquire suitable acreage for an active development. Or an active use facility. And that probably the, just from my visual observations, that that land would be more desirable for active use than the Opus property would. Hoffman: Again the recommendation would be that you identify, the commission identifies a specific parcel. And how large you would like that parcel to be and then we would have that, my goal is by the spring of this year to have our comprehensive park plan, so we can map that and then it goes out to the landowners and they're selling property, the perspective buyers know that the city has a land use they want. It will be retained for park space and then it comes down to correct, an acquisition that obviously in your case would be through an outright cash purchase but some of it could be dedicated. Lash: I have two questions. First one being, do you have some kind of an estimation for us, how much property you think would be an adequate amount? Hoffman: That's a question, typically in the comprehensive plan, you know it listed community parks at 25 to 50 acres. It depends on what you want to get done...37 acres. Lake Ann is 100 acres. Lake Susan is 30+ acres. So if you're looking at a community level, you're looking at 25-30 acres. 15 acres that Opus was giving for 2 ballfields, I don't know that that... Lash: Okay. So we'd have to figure a minimum of 25 acres you figure? Hoffman: Yes. Lash: And my second question. When I'm looking at the map, the big wetland right in the center. Now is that the wetland that the Song property and the Dolejsi property separates or kind of incorporates so is the Dolejsi property already being developed? Is that right to the 17 Park and Rec Commission Meeting - November 16, 1993 . left of it and the Song property is right to the right of it? Or are those both north of this? Hoffman: Both north of this. This is another little wetland that comes down. There's a whole larger wetland to the north. Both of those... Lash: Okay. So right now none of the property that you have shown here has come in for development? Hoffman: No. It essentially cannot be because it's in that study area outside the MUSA line. Andrews: I know in the Highway 5 group we looked at this. One of the reasons we did not guide that Fleet Farm for active park was we thought, likely there'd be litigation if we forced them not to have some sort of quasi-commercial development. We were trying to keep a Fleet Farm out of there but I guess we thought well, if we looked at an office-institutional, or maybe a medium density or residential, we could maybe get away with that. But there was some pretty intense discussion between Fleet Farm and the Highway 5 Task Force I should say. And apparently some years back there were some, I don't know if I'd call it promises but discussions at the city level that led Fleet Farm to believe that this was almost a done deal. So they, nothing's happened yet but it sure sounds like if we try to guide this to park, we could be into a fight where they may fight us to keep us from doing it. Hoffman: l don't think there would be much justification in pursuing land right at the comer of TH 41 and Highway 5. I think moving further to the east on property which would. . Andrews: It'd be cheaper. Hoffman: Lot cheaper and it's currently agricultural... Schroers: The old Bender Farm is what I'm thinking about. Is east of the property and, excuse me for interrupting but I think in order to identify this on the comprehensive plan, probably the best way to pursue this I think is for interested commissioners to accompany staff. Gain permission to walk on, look on the property. Actually get out there on site and see what of the property that's yet undeveloped lends itself best to being an active use area with avoiding problems of extensive grading and also what areas and just physically look at it and identify it and amount of property that we are talking about, these smaller farms in the area were generally split up into 40's or 60's or 80 acres and I would think that we would maybe want to try to identify a 40. Just identify a 40 acre site. Andrews: I think that limits it to 2 choices. 18 . "~ ~ ..:.. ''':' . . . Park and Rec Commission Meeting - November 16, 1993 Lash: Right. We've got the one on the west and then one that's sandwiched between the frontage road and Highway 5 but we've got the problem with the group home right in the middle of that one. That one would be the one that would probably be the most economical land cost wise but with the group home right in there, that's going to tie our hands... Roeser: Does that group home split the property? Hoffman: Yes. Roeser: Right down the middle? Hoffman: You can see their outline of their lot there. Lash: Are those the two straight lines on either side? The rectangle. Hoffman: Yeah. Lash: That's their property? How much is there just to the east of it? Hoffman: Probably about 15 or 15+ acres. The total area is 40 acres in there. They have 10 acres so you can see there's probably about 15 to the right and 8, 7 or 8 to the left. Lash: So what if we went to the west of their property line and went all the way over to where Fleet Farm is? But that incorporates kind of a big wetland. Andrews: There's a street stub in there...where the right turn on, right turn off is going to have the Opus there, the plan had a right turn on and right turn off on the opposite side of the highway. . Hoffman: ...you can see the driving range there. The boundary to the far east and just identify that entire site there. That entire 40 acres and pursue... things start to happen. At the time... Andrews: I like that site being as it's, first of all you're getting closer to residential areas where they can get more access and use of it It also is close enough to the school site where you might have potential coordinated use with the school site again, possibly. Plus again it's about the only viable piece that's to their use. Lash: I like the access. 19 Park and Rec Commission Meeting - November 16, 1993 . Andrews: Yeah, and it's got good access. Lash: From the frontage road from TH 5 or TH 41. Schroers: Do you need some formal action from us in order to identify that site? Roeser: What area are you talking about? Andrews: The Galpin{fH 5 corner. Lash: Where it says retain canopy trees. See that right by the group home? Schroers: Do we need a legal description of the property in order to specify exactly what it is? Andrews: Does the Bluff Creek cut right through there, or on the edge of that? The eastern edge of that? Hoffman: No, that'd be to the north. Andrews: There's also... . Schroers: How do you want to describe the area? Hoffman: As far as? Schroers: I mean as far as identifying it in order to make a motion to incorporate that into our master park plan. Andrews: I'll do it. Put together a motion if you want it. We identify, I move we identify as our preferred site the northwest corner of the Galpin/fH 5 intersection and approximately 40 acres to the west of Galpin. Schroers: Is there a second? Lash: To the west, are you talking about the west of the mini-putt? Roeser: We're talking about west of the golf course right. or the golf driving range? Andrews: Starting from the corner of Galpin and TH 5 and running, going west for 20 . . . . Park and Rec Commission Meeting - November 16, 1993 approximately 40 acres. You're going to need approximately both parcels to get 40. We probably will be short even with that. Manders: I mean is there some advantage that you see being so close to the school? I mean personally I'm thinking that there should be some consideration more towards the west, towards that wetland that juts down. . Andrews: That whole, if you look at the driving range plus the parcel to the east Now to the east of the group home. Those two parcels together are about the size that we would need. Manders: Yeah, but we're not talking about pulling in 40 acres for this whole park. I think we were talking 25 or something and you wanted to identify a 40 acre area to work in but not necessarily 40 acres for the park. Lash: Minimum of 25. Schroers: You know if possible you'd like to leave yourself that option because if it works out, you would rather have 40 acres than 25 if it can be done. Andrews: That doesn't mean it has to be active use from border to border. You do have an adjacent Bluff Creek access. You do have a trail access there. Lash: We've got the, it looks like there's a heavy canopy of trees in that area that would be preserved so that would not be active park. I guess if we identified the whole thing, we'd have to figure out how much it is completely and then we have the freedom that if the group home stays the group home and something cannot happen in the future enough for us to work with that area, and if something were to happen with the golf range, the driving range, then we've got that freedom. Or if the driving range stays the driving range but the group home site opens up, then we've got that If we identify the whole thing, we can go either way. What we figure for sure we can score on is maybe the area between the two and then if we identify both of the other areas, that leaves us flexible to either go east or west. Andrews: Plus we've always seen on this park board issue that it's always easier to cut back space than to try to find more. I mean it's fmancially harder and harder to get. Roeser: I think 40 acres is fine. But I just don't think that golf range will ever open up. Lash: It probably won't. 21 Park and Rec Commission Meeting - November 16, 1993 . Roeser: No, John's sitting up there. Hoffman: His retirement... Schroers: So anyway, I don't think it would conflict with the school because the intended uses would be totally different. The school is, this is going to be. Manders: I don't know about saying conflicting but I'm just thinking, you've got two fairly major areas real close to each other and I'm wondering the idea of doing that. It seems to me that you've got Lake Ann not that much further and you've got a huge, and maybe that's the objective. Andrews: I could see some advantages though too. I mean I've been to some large soccer tournaments and I can see where if you've got 8 fields down at the school and you've got another 8 or 10 fields kitty corner across the highway, it'd be really nice to have a facility capable of holding a tournament. Or softball tournament, same thing. Schroers: And also with all this development. The way it's setting up, I mean we've got parks running lineal east and west, up and down both sides of Highway 5 and that's really a nice break up. Sporadic break-up of all the development and stuff that's going in and it's nice to have, just every so often have an interruption of that development. . Manders: I agree that that interruption is useful but I'm still wondering if there isn't some possibility further west. I don't know what it is. Lash: I see your point Jim. Manders: I personally don't want to get it that close to the schooL.spaced out. I think you have a better growing area. Lash: I see your point of not being so close. I also see that it could be a convenience factor if, say you have ball the same night as one of your kids who's playing over at the elementary site. You can drop them off. You can go play. Manders: It isn't like you're going miles. Lash: No. No, but I can see both sides I guess. The problem is that if we go west, if we're looking at the west site, the one at TH 41, the 25 acres, that's about the only other one that's big enough. Do you know which one I'm talking about? 22 . . . . Park and Rec Commission Meeting - November 16, 1993 Manders: That's what I'm wondering. Maybe there isn't any space in there and if that's the case. Schroers: Okay, can we refocus. I mean what we're doing is identifying a perspective park property. We want to identify an area that's park deficient where we need space and that doesn't mean that we own it. That doesn't mean that we're locked into it. All we're doing is identifying an area and there was a motion started here and let's see if we get a second on that motion and where that goes...When you're talking west of that space, you really don't have anything available until you cross TH 41. Lash: The other site, my fear is that the land cost there will be just exorbitant for us. And I agree Jim that that would probably be, maybe a better location because it would be farther from the school site and further from Lake Ann. And a Highway 41 access would be nice and a frontage road access would be nice. I mean there's some pluses there. I guess my fear is if we, if the land costs will just keep us... Manders: Maybe answering this question. Is that entire comer that's blocked out 40 acres, or 41.5? Is that, to the west. Lash: From TH 41 to the wetland? Manders: This area out here. Hoffman: Yep. Manders: That whole area is 40 some acres. Hoffman: It's within that dark line, 41 and 25. This blob right here. Lash: So the topography Todd of these two sites, are you familiar with them? Do you know which you think would be better for grading? Hoffman: Topography would be very similar to most sites. One thing to consider is that the Task Force has identified as a very key goal as a part of retention of open space and visual breaks, as Chairman Schroers referred to, retaining some public ownership along Highway 5. So they would like to see that Highway 5 frontage be open space rather than be multi family apartments along the highway for a visual factor. And the site to the west has the benefit of those wetlands but if you were a developer of homesites, you would certainly see much more value in that west site being the back of homesites on all those wetland areas. But again, that's a... 23 Park and Rec Commission Meeting - November 16, 1993 . Berg: To make an aesthetic point of view, when I see the...community and I see ballfields and a park I say to myself, there's a community that cares about the people that are living in that community. And to put them all together I think shouts that. And basically what I was hearing from the City Council last week, they're very concerned about what's going in along the Highway 5 corridor and it seems to me, I'd never put words in their mouth but it seems to me that'd be the kind of thing that they would endorse. Is having a central area in town where these athletic events can take place. Schroers: And so if you've got the Highway 5 corridor task force supporting you and the City Council supporting you and we've identified what would be the best and most logical site of the only two that are available there, I'd say we're standing on pretty good ground, which brings me right back to Jim's motion. He made a motion. I'm asking for a second. Berg: Second. Andrews moved, Berg seconded that the Park and Recreation Commission identify as the preferred site for a community park as the northwest corner of the Galpin and Highway 5 intersection and approximately 40 acres to the west of Galpin. All voted in favor and the motion carried. Lash: Is there the opportunity that that would ever be a part of a TIP district or not? . Hoffman: Probably not, unless something would occur... OPEN SKATING RINK AND HOCKEY RINK SERVICE AREAS. Jerry Ruegemer presented the staff report on this item. Berg: I have a couple of questions Jerry. What's the cost of putting in and maintaining a hockey, or skating rink? Ruegemer: Todd might have a better idea possibly of that. Hoffman: Calculated that probably 3 years ago and it's an astoundingly high number. The work hours which go into these to be maintained and... Roeser: It isn't that much higher though whether it's a hockey rink or a skating rink. I mean it's the same amount of maintenance almost, right? '"1\ 24 . "!!t. . . . Park and Rec Commission Meeting - November 16, 1993 Hoffman: Almost. Hockey rinks take a little bit more maintenance because the snow, you need to remove the snow is a little more consumptive labor but they're fairly expensive and that's one of the reasons when residents call, I want an ice rink...waltz down with a little water and away we go. It doesn't necessarily happen that way. The other thing that's a concern of mine is, with that investment of labor and water, you'd be interested to know that , some cities have long debates over the use of water. Fresh water...People think that's a waste of metro resources. In fact some of the...Essentially we're taking drinking water right out of the well system and plopping it down on the ground...Is the value that we get off of...putting down a piece of ice, are we getting the value that we should be? Or should we have the warming houses that we talked about? Should we have the lights? And then should we spread these things out a little bit more and make them more...They're probably much more usable in our winter season. Lash: So the ones, of the ones that we have now, is City Center the only one that has a warming house and lights? Hoffman: Correct. Lash: All the rest of them are just...flooded rinks. Ruegemer: Open areas... Hoffman: And the fact is, the water frontage. We have a lot of water frontage. They get just as much use in the little ponds you find all over the city. They get just as much use. Roeser: We don't maintain any of those little ponds. Like Kerber. I can't say Chanhassen Pond. Kerber Pond. They don't ever plow that or maintain it as a rink at all. Hoffman: No. We maintain the one in Pheasant Hill, which is...you can see a deficient area. We maintained one there for a while right in this location. But now with the neighborhood park being located here, you can hypothetically draw a circle, service area such as that. If next year you would go ahead and act to construct..skating rink there. Lash: Since we haven't been having it there in the last couple of years or whatever, have you heard...from the residents in that area to start it again or have they really not missed it? Hoffman: No, they have to maintain it themselves. Lash: Oh they do. 25 Park and Rec Commission Meeting - November 16, 1993 . Hoffman: The lights are still there and they go down and plow it. Schroers: This has been a low focus situation in Chanhassen so far but I believe that it's going to become a big issue, as it has everywhere else and that is liability. And when the city goes out and maintains an area on open water, they are presuming that it is safe. Okay. At the end of the season or whatever, because of snow banks around, it still looks like a maintained area, someone is going to misinterpret as to whether or not it's safe or not, and we could have an accident and it could ultimately come back on the city and I think that maintaining skating areas on open water could eventually be a liability issue and it's something that I wouldn't be that excited about doing. And also that I think in terms of neighborhood park versus community parks in regards to skating rinks, we need to look at it site by site. I think Meadow Green Park could accommodate an open skating area and a hockey rink. A smaller neighborhood park probably could not so I think you really need to take a specific look at each site to see what it will accommodate and how much it will disrupt the residents in the area with lighting and pucks banging on boards and that kind of thing and kind of take a common sense and practicality approach to it. Lash: Well and we need to think seriously, I mean in the winter how much time do people have during the daylight hours to go and ice skate? Not very many hours and is it worth the amount of money to maintain them for the few days that they can use it. So unless we're willing to invest in some lights and some warming houses, people are not going to want to go . to skate if you can't go in to warm up. Or if the only time, you can squeeze in one hour after school, it's just not worth it. To get all bundled up. Schroers: So a site that would lend itself well to that would be like Meadow Green. You would have one at City Center here and one at Meadow Green and maybe one other area if there's space available at Lake Susan or someplace to just give it a bit of distribution or if it'd be North Lotus or whatever and maybe just try and maintain three key locations. Lash: Actually I was thinking more of the future sites that are coming on line. We've got one at City Center. That's the only one we have. Then maybe in the new school site, it's on the plan for that. Then if we end up with property just on the north side of TH 5, maybe that's something we'd want to plan on going in there. And the new property that we want to acquire eventually on the west side of Minnewashta Parkway. Those people out there are always pretty stranded in park from all of the facilities. So if we had something out west and then in the future site down at Bandimere. Berg: I thought we had this conversation once before. And my recollection is we looked at Carver Beach, Meadow Green, City Center and North Lotus and we said, because Carver Beach and Meadow Green are so close to City Center, that we were going to explore the 26 . Park and Rec Commission Meeting - November 16, 1993 . possibility and you were talking about a light going in out at North Lotus. We were going to explore the possibility of putting a lighted hockey rink there and exploring it and seeing just exactly how much use it gets. Lash: I don't know if it was a hockey rink. Lighted. Just ice skating. Open skating wasn't it? With a warming house. Hoffman: North Lotus was going to be a hockey rink. The Commission did identify in .your CIF about $6,000 per site for an electrical lights. Electrical service. It's just really one of those halogen lights. Providing enough lighting for open skating. But then that was bumped from the budget and thus the satellite warming houses were never pursued either. Lash: But we did leave it for one didn't we? At North Lotus. Hoffman: Not that I recall. Roeser: So are we talking maybe it's better to have good rinks with lights rather than all these little ones? Schroers: Yeah. . Roeser: I think that is the better idea. Schroers: And I also think having open skating in conjunction with the hockey pretty much all in the same area so it can be flooded and maintained all in one site and keep it reasonably efficient. Andrews: I'm a person who grew up in this environment. I played hockey and went to outdoor rinks all the time and I guess my attitude is, let's go slow. I agree that we should do it at a good central location. People will drive to get there. It's really vitally important that there's a large separation between the open skating area and the hockey area because pucks fly and little kid hockey players, they will over run the free skating rink if it's near the hockey rink. An ideal situation is a warming with a hockey rink on one side and the free skating on the other side so you cannot play hockey on the free skate side without walking through that warming house. Those are the rinks that I remember that I liked the best. And lighting is critical. Like you said, one bit overhead halogen is enough for the open skate and some lighting for the hockey rink is needed too. But I guess I would like to see us try to do this on one more rink. See how it works. Go slow. This is going to cost us some money. Let's not. . 27 Park and Rec Commission Meeting - November 16, 1993 . Hoffman: I would recommend we take on the...the neighborhood requests for rinks which, they day they come in and you can see why they're coming in. There's holes in the system at Chan Hills Park... work on that so they encompass a neighborhood. And the other one is the Lake Susan Hills, and it's identified at Sunset Ridge right there. So you encompass that neighborhood. Then we hold off on these three and then we focus our attention on getting lights and warming house out at this facility, which is going to be there in '95. Right now there's no money for lights or warming house. Roeser: I agree. Lash: I agree. Schroers: Sounds good. Lash: And you know, if people are requesting rinks in their neighborhood, are they realizing along with that is going to be a big light. I mean people are always, that's one of the biggest concerns when they come in is they don't want lights in their neighborhood park. Well you put in an ice rink. Hoffman: The person at Power Hill that called, they realize that and we had that discussion they said... . Lash: Never mind. But what about Lake Susan. We have electricity there. Is there a way that we can flood a rink at Lake Susan? There's parking. There's electricity already isn't there? Can we put one in there and that would fill that need. Hoffman: It's hard to identify a spot...install right on the parking lots. Roeser: How about on a ballpark. Would it do too much damage to the park itself? Hoffman: Yeah. Andrews: How about on the archery range area? There's that little flat area. Hoffman: ...removed and too small. Berg: It'd be nice to put it there because we've got the lake that we could use for the flooding then too. Schroers: Except there's nothing flat close to the lake. It just all drops off down there. 28 . I . . . . Park and Rec Commission Meeting - November 16, 1993 Hoffman: There's not a flat site there that we've identified. Lash: So there isn't any spot around there? Hoffman: ...I was out there and doing a site, we have the accessibility done to the tennis courts so we could get our last money from the LA WCON grant and I drove up into the Rosemount parking lot, to poke around up there and just to the west of Rosemount there's a huge field. There's the biggest, nicest soccer field there and it's not being utilized. It's just a big lawn area for their future expansion at some point. Right now there's the one person that got written up in the Villager who goes and flies kites there. They just mow it and maintain it and we just need to walk in their door this winter and ask them about providing liability insurance, if we can bring it into the system for soccer next year. Lash: How about for skating? Or is it not compatible to use? Andrew: That would require a lot of improvement to their property. Hoffman: It's flat enough so you can play soccer there right now. I always thought it was a parking lot because we received a lot of complaints about all the water coming off the parking lot into the lake and doing damage. So I drove up there and it's just a big open field. There's a big, huge berm built between the field and the parking lots so nobody ever sees it. But it's a monster lawn...excited about that. So we have a consensus on that? I don't think we need a motion. We will again...1 think in the future we'll bring it back in more detail map showing you some of the property there. The high spots...as far as these little ponds and that type of thing because...into the formula. You'll see on there that they've got hockey nets and neighborhood kids go to these things and they're pretty popular as well. Lash: Well I can remember a couple of years ago hearing from the...people or something. I don't remember exactly...but out at the Minnewashta one where they said they would go out there to plow and there was never any evidence that anyone had skated on the rink. For weeks at a time. Hoffman: Yeah, maintenance goes out there and floods and they see very little activity. I live in a neighborhood in Victoria where they flood a beautiful rink, have lights on it all winter long and a warming house there all winter long, and you can walk down the street, it's a block and a half away, and skate and have your own private facility. These things do go in and they go in because it's tradition. We flood rinks. We provide a warming house but... Schroers: The one in Victoria didn't, wasn't that way at one time. There was barely room to get on the ice. That was the only thing going on. 29 Park and Rec Commission Meeting - November 16, 1993 . Andrews: Back in the good old days. Schroers: The good old days. You know there was no video games. Lash: They can go to the community center and skate inside. Schroers: That's right. Alright. Let's move along. PROGRAM REPORTS: A. SENIOR CENTER UPDATE. B. ADULT BASKETBALL LEAGUE. C. ADULT BOOT HOCKEY LEAGUE. D. FEBRUARY FESTIVAL. E. HALLOWEEN PARTY EVALUATION. Lemme: I have nothing further to add to this memo unless you have any questions. Roeser: The Senior Citizen choir is going to be singing at the Thanksgiving gathering at the Old St. Hubert's Church. Yeah, Louie called me. He was just delighted. . Lash: I just had a note on here to see if some of those wood crafters would be interested in bird and bat houses. Lemme: The Mens Club is...bird houses before and we can approach them for next spring for some more. Andrews: I'm sure if we helped fund it, that would help it a lot so. Hoffman: We funded it last time... Andrews: I guess one comment I wanted to make is, I'm just constantly surprised by the vitality of the senior programs here. It's just amazing the usage that's going on. Schroers: Moving down to the bottom of that, I would like to compliment staff on another job done extremely well on the Halloween party. I know that the staff people work hard and there was at least 3 or 4 pick-up truck loads of props and Halloween paraphernalia and what have you to go along with that and I think that smiling faces and pumpkins full of candy were evidenced. It was a very successful program. Good job. 0:11 30 . .. .), ~ Park and Rec Commission Meeting - November 16, 1993 . Andrews: Are we kind of just going through for questions only on item 8 here? Schroers: Yeah. On 8. We're just about to move onto 9. Roeser: I was going to ask something about 8, about the cross country ski races at the Arboretum. Is that a good place to have it rather than just having it on Lake Susan or something like that? It's awfully hilly out there. Lemme: We're looking right now at two different courses. One would be more of a novice type of course and one would be more towards the...skiers and one would probably be maybe a 3K and...but we're talking with them just as a way of incorporating a place that already has trails as opposed to bringing in equipment and making trails. Schroers: I have considerable, well not considerable but pretty good experience on that. When you're talking about having a citizen race, when you see these citizen racers, they come decked out for the Olympics. And they want a challenge. The hillier, the tougher, the better. Absolutely no question about it. Roeser: I thought they liked to show off their clothes and a great big gathering on a lake is much prettier. . Schroers: No way. Berg: I think the snow sculpture idea is a wonderful idea. The Berg family is already planning on that one. So get first place ready. Lash: So are you going to have like some judges and they're going to travel all around and look at them? Lemme: We're hoping the judges would be the commissioners, which would cancel the Bergs. Berg: I'll be happy to judge. Andrews: One thing on the ski racing, if you need first aid volunteers, I'm part of the Ski Patrol. We provide volunteers for the Birke and any other cross country events so give me a call. Lemme: That'd be wonderful. . 31 Park and Rec Commission Meeting - November 16, 1993 . Lash: So...is that how the judging would work? You'd go around. Somebody would have to call and tell you they have a sculpture. Lemme: We'd have people who actually register on a registration form with their address and then we can bring the judges out to each house. We could drive out in a certain time period and look at the snow sculptures. Take pictures if we need to. Bring them back and make a decision. There's three different categories... Berg: My expert tells me Jerry that the touch and feel, apple cider, and movie and cartoons are awesome ideas. Ruegemer: Is that right? Berg: Yeah. So that comes right from the horses mouth. Schroers: Have you looked at that also as an option, the regional park on Lake Minnewashta. There's a ski trail there as well. Lemme: We haven't actually at this point. Schroers: You might just want to take a look at what is available there and compare that to the Arboretum too because I know that they did maintain a ski trail there in the regional park. I don't know if it's still. . Lemme: ... we were just trying to think of ways of incorporating the Arboretum. They were really looking for some opportunities to...and apparently they're going to be having their fIrst running race, a walking race out at the Arboretum in the spring or summer. They have a new trail that they're opening up so they thought this would be a good way of getting people out there and... Schroers: I think the Arboretum would be a beautiful place to have it. It really would, and there's the people that are actually going to sign up for the race, those are people that race you know, you're not going to get your average family person here coming and signing up for a race. These are people that race every weekend and they train for it and all that stuff so they'll love the hills. Lemme: And that's why we were also trying to offer two different types so that someone like myself who skis occasionally could maybe just try it for the fun of it. But we could look at the Minnewashta, that'd be a good idea. 32 . . . . Park and Rec Commission Meeting - November 16, 1993 Schroers: As just an alternative. Lash: ...but there's nothing to do with snowmobiles in here anymore. Lemme: That's been looked at. Jerry could probably address that. Ruegemer: Yes I can. We did have discussions about, with the Snowmobile Club possibly out looking at time trials or a quarter mile type of a race but in conversations with the . Snowmobile Club, they thought maybe that wouldn't be a great idea just with the location, or to be involved with this festival at this time would be proximity maybe of the people. The open skating rink and then the fishing contest, that there would be a liability and that wouldn't be a great idea maybe at this point. At this location. Possibly to have it off site location like Lake Ann. Andrews: Lake Waconia. Lash: Minnewashta has radar races. Ruegemer: But that was felt...with additional parking and it would be easier access. That was addressed and the Snowmobile Club is going to get involved to some degree. Whether that be a fun ride maybe. A city fun ride type of thing. They're exploring that possibility as we speak. Meger: Or also maybe interested in running the concession stand as a fund raiser. Andrews: How about a rally race for snowmobiles? Lash: It could be like a scavenger hunt. What do you call those things?.. Andrews: A rally race concept would be a lot of fun because that's a combination of mapping, reading a clock, stuff like that. It takes the flat out speed out of the race and that's what you want to do. Schroers: Okay, can we move onto 9? Ruegemer: One quick comment. I would like to thank Larry and Jim for helping out with the Halloween party. They did an awesome job. We couldn't have done it without you so, great work. We appreciate your volunteerism on that night so thank you. Any other commission members that would like to involved in the 1994, I'll pass a sheet around. 33 Park and Rec Commission Meeting - November 16, 1993 . Schroers: They treat you good at Halloween. You get candy bars and cocoa and all that stuff. Berg: No t-shirt though huh? Schroers: No t-shirts or hats but. ADMINISTRATIVE PRESENT A TIONS: A. VISION 2002 B. CITY COUNCIL UPDATES: 1. CARRIAGE HOUSES, CENTEX REAL ESTATE CORPORATION, BETTY O'SHAUGHNESSY. 2. SONG PROPERTY, LUNDGREN BROS. Hoffman: This, the Vision 2002, the last meeting that I attended...two meetings took place last night at the Dinner Theatre. Lots of things were talked about. When it came right down to it, the disappointing news was that, as you know, TIP proceeds which everybody is hanging their hat on to pay for all these things, has been decreased from about 10 112 million to 4 112 million and everybody comes in, well. What are we here for. Drop in the bucket. But the fact remains that the HRA and the City Council will be identifying priorities so in . your conversations with those people you can lobbying for the items which you feel are of importance to the center and the center of the city. For your interest, the center of the city was identified as essentially Chan View on the north, CR 17 down there to the west, TH 101 to the east and Highway 5 so that's it. The center of the city and what should go there. Should a community center go there? There's lots of talk about a big civic center complex. Not only making this central park but then expansion of the library and putting a pool right in this property out here in the civic center and keep the seniors here and keep the library here and do all that right on the site. But how do you do it. And then the other one, other considerations are the PaulylPony/Pryzmus property and what should...What should go on the property where you have the concrete plant which is now owned by the HRA and will come down. How should you treat the entrance monuments to the city and all the decisions need to be made obviously. It's not going to be too many more years, as you can recognize, and the downtown area will be done. Lash: How big a site is the Red-E-Mix? Hoffman: It's only about 100 feet wide so it can't accommodate much but it's pretty long. Schroers: I think a pension for retired commissioners wouldn't be unreasonable. 34 . . . . Park and Rec Commission Meeting - November 16, 1993 Hoffman: You've got to get it...As you know, you saw the invitation list. There was a huge diversity of people over there...! think everything that was said there has been said before. The idea was the HRA has been beat up a little bit over the years. You did this wrong. You didn't do that. You should have done this and they wanted to get together with some public input and find out well then exactly what do you want us to be doing. So that's essentially the purpose of these meetings. Moving on to City Council updates. Carriage House. That was tabled. Carriage House, as you recall, was the O'Shaughnessy property. Portions of the Council were disgruntled that the Highway 5 corridor study had not been fully completed and so now they were looking at projects along the corridor and again, so they wanted to get that straighten away. So that was tabled. The Song property, as you probably read through the... by the City Council. I think the major change to your recommendations... would be the 250 x 250 was put on 180 x 180 and the other one would be in regard to the trail. Lands are not going to be dedicated. That trail easement will be dedicated and the trail will not be asphalt. It will be aggregate. Trail fees will be credited but if the construction costs far exceed credit to he given them, they have the right to come back before the City Council...And they dropped anything having to do with the Stockdale property. Including the contingent acquisition and the grading. Lash: Anyone else feel a little case of disappointment? Andrews: Did we lose that one? Berg: My sense when I walked out of that meeting was, it was a done deal before we ever sat down. Maybe because it was sour grapes and I was just really discouraged with the way the whole evening went. Roeser: Well I got the impression that the Council didn't care one way or the other about that private park. You know. Wing said that it was totally irrelevant to him. It didn't mean a thing, and I think most of them felt that way. Andrews: Pretend like it doesn't exist? Berg: Well, that's what they did but Roeser: It's like putting a deck on your house. I mean it's something that they use to sell, and not necessarily has anything to do with. Lash: They obviously weren't looking at the whole picture. That it was a park deficient area. I mean that was the heart of the issue that we were trying to deal with. 35 Park and Rec Commission Meeting - November 16, 1993 . Schroers: Besides the fact that their private park wasn't going to fill the bill. Lash: Right. Schroers: But you know so they kind of blew us away by knocking us down on the square footage here. Lash: That one didn't bother me as much I guess as the trail one. The changes in the trail recommendation are the biggest disappointment to me I think because we worked on that a long hard time and for it to come, be knocked down to aggregate as opposed to bituminous and then. And on top of that all the fees are waived for both developments and then he has the opportunity to come back and ask. Andrews: And cry later. Lash: Right. For credits on top of that. We did not drive home the point enough that this was a PUD. And being a PUD, now he needed, they needed to provide things to us that were above and beyond the minimal requirements and we tried to ask maybe for some of those. And I don't even know how far above the minimum requirements we went with that. We didn't push it very hard and then to get it cut back at City Council was really a frustration for me. And I'm afraid this is going to set a precedent for other developers that if they go to the . other commissions and they go, I'm assuming that the developer went before the meeting and contacted different City Council members to present his case, and if we did not do that, I did call one person. I knew I wasn't going to go to the meeting but I did contact one person on the Council and maybe we need, when these issues come up, if we feel strongly, we maybe need to make a better case to the Council members and maybe ask them to examine the Minutes more carefully. I know they have a huge packet all the time and they can't sit and read every page of all of our minutes but when it comes to an issue like that, if we feel strongly, we maybe need to ask for more. Berg: For me the dangerous precedent is that I think the developer circumvented the process. He didn't get the answer he wanted here so he just kept going to places where he could finally get the answer that he wanted, and pretty much ignored us. And I think that's a real dangerous precedent. Hoffman: And I think you're correct Ian that reading of the Minutes, by the time it gets to Council the packet's are an inch and a half thick and what they base their decision on, many times is they all received a call from the applicant. That prompted them to call staff and to ask questions, which I responded to. It obviously affected I think their position on development in general in that, at least one Councilmember stated outright, and another '"II 36 . . . . Park and Rec Commission Meeting - November 16, 1993 insinuated, that we are asking for more than we can justify in park and trail fee credits, than we're out of line. But this is a PUD and they're supposed to be doing more, above and beyond what they're typically doing but many times they just say they're doing much more in wetland preservation. They're doing much more in tree preservation. They're doing much more in these other areas so don't expect us to do that much more in parks and trails. We're doing a lot of other things so it does come down to, if you know anything about lobbying at any level, it comes down to that last minute. It's the critical inputs right as the decision is being made that are, in most cases carry the most weight All of the data which took place for meetings and meetings... which were documented, sometimes those don't mean much and that's the reason I pulled out those quotes out of the Minutes. Those did have some impact on the Council. The Council got a feel that the Park Commission was disgruntled with the applicant but I think they were, the applicant... Lash: Maybe in our recommendations when it's a PUD, we need to mention the fact, in our recommendation, that because this is a PUD, our recommendation is and they are required to provide above and beyond our recommendation. So that's always right out there so that it doesn't look like we're requiring more than what we, we're asking for more than what we can really require and make that crystal clear in our recommendation too. Hoffman: If I could, just to brief you out on the budget process. I'd like to keep you up to date on that, since we do have a new...That's that $3,OOO.00...updated in park maintenance. Refurbishment and renewals that we're taking out of the...You will be happy to know that park maintenance will be a division switched over to the administrative, under park administration. So that budget will be handled through the park and recreation department so we can therefore lobby more heavily in the future for the items which we need to carry out park maintenance. Both the park commission and staff is ultimately responsible. When we get calls from citizens...so it will be help for us in that regard. However, the entire city budget is $600,000.00 balance at this time. That represents 20% so $600,000.00 needs to be cut. Much of that will take place in positions. There are some new positions which were identified and often times those are the biggest expenditures and the fIrst to be cut, but that $30,000.00 represents an equivalent to a new position in some respects and the City Manager has actually identifIed that they will be looking at that. Last night at the budget meeting, the City Council directed the City Manager to go back and sit down with the department heads and balance that budget and to bring it back before the Council for their review. So that is the biggest item on the chopping block for the park department. I feel very strongly that it needs to be retained obviously. However, you should talk to your Council members and anyone else here. City Manager, if you get the opportunity, to reaffmn that because it is, the City Manager listed a priority list last night of...items you feel strongly about The parks commission has identified that they need additional money for, to take the pressure off their annual CIF of $30,000.00 for the next three years. You feel that's a priority. The public 37 Park and Rec Commission Meeting - November 16, 1993 . works department has identified the need to upgrade streets or to keep streets and services at a uniform level. Do you feel that's a priority? So they're going to be identifying these things. If that $30,000.00 shows up at the bottom of the priority list to the City Council, I'm going to be hard pressed when I sit down and negotiate with the City Manager to keep it. So that's something I want to bring to your attention. A side note. You're probably aware of the conference, or State conference will be taking place the next 3 days so Jerry, Dawn and I will be out of the office tomorrow, Thursday, and Friday. Thank you. COMMISSION MEMBER PRESENTATIONS: Andrews: Todd, I don't know if you updated the commission on Highway 101 before when I missed. Did you? Hoffman: Last go around we talked about Highway 101 again. I don't recall what specifically was stated. I know we talked about it at the Council level as well. Currently they're continuing to look to funding sources...and trying to look at, short term, you know a year or two years there's nothing going to happen but if we can set something up so it will happen, the State dollars for the road upgrading and the County dollars, that will have to be 4 or 5 years out kind of as a guarantee but he's... Andrews: I think it's really important that the city communicate with the citizens. I mean they're, as you're aware, there was an article. It was printed in the paper that was pretty . overly optimistic and it was by somebody that had a city staff position and there are a lot of people up there that are expecting bulldozers and trucks to be out there in the spring. I mean they're convinced of this and I think it's just, I think the city needs to do a much better job of communicating the time line and reality curve here and what this project really is. Probably so people can stay focused on it but probably too so that you don't have an expectations which are unrealistic. Because it just creates disappointment and frustration and people feel like they've been misled. Schroers: Alright. Lash: Did you receive applications? Did you discuss this already and I missed it? Hoffman: Applications for the commission? We had Dave Huffman has picked up an application. Jeff Bros has... Lash: And what? Hoffman: ...is a past President of the Snowmobile Association. Very active in the CAA. 38 . ." ~,,~,\~ Park and Rec Commission Meeting - November 16, 1993 . Jeff Bros is a past President of the Athletic Association. Dave Huffman, past Viking. And I believe Sue Hurm was in this evening. She applied at the last moment after the deadline last time around and she was expressing an interest as well. Lash: Did you say Hurm? Hoffman: Hurm, yes. Susan Hurm. She works with the Youth Commission. Berg: Can we look at the questions this time, before. In terms of the last couple times we've said perhaps we'd like to look at the questions that we're asking. Hoffman: That was an item. Lash: And is that...in December? Hoffman: Yeah, you'll interview in December so this was something. Lash: Now did I hear through the grapevine Larry that you're not reapplying? Schroers: Yes. Just taking a break. You'll be fme. . Hoffman: You hate those questions, well what do you want to do with, them? Ad lib. Berg: No, you can't do that. Lash: Well number one is, duh. Yeah, they wouldn't be here if they were going to say no, I don't have time to do this. Andrews: But it's a good starting question though. Schroers: But they may not know how much time it takes. Lash: Well okay, but if we want to give them a little crash course on what's required, let's do that. Berg: If you do that, you can eliminate question 3. And question 2, what are they going to say? No, you folks really don't diddily squat about what you're doing. Andrews: I don't know. I think we've gotten good answers from all these questions. . 39 Park and Rec Commission Meeting - November 16, 1993 . Roeser: They're not real bad. Berg: We've got real good people as a result of it but I'm not sure it wasn't an accident. Andrews: I guess one question I'd like to see added would be, what would you identify as a priority area for Park and Rec. Lash: That's a good one. Do you have, underlying that question is do you have an agenda? And if you have an agenda, what is your agenda? And we may get a little insight into. Andrews: Agenda sounds threatening. Lash: No, I didn't say that. That's going to let us know if they have an agenda. I like the way you put it see, but that tips us off if they have an agenda and if they have an agenda, what is it. And we know what we're in for. Jane, you were the latest person to go througli this. What did you think? Meger: I was just thinking back. I remember Jim asking me a very tough question but I don't see it on here. Berg: Probably the way he asked. . Meger: It had something to do with tax dollars, allocation... Lash: You must have did good on it. Meger: Or maybe it was, no. It was you I know. Schroers: He can be brutal sometimes. Lash: I think the one, 5 is kind of what Jim said but I think it would get more specific if it was, what do you see as a goal or apriority. Andrews: What are your personal goals for serving on the park and rec. Lash: Why do you want to be here and what would you like to see? Berg: I think the second part of it is good. Lash: Well, where is the ftrst part? 40 . ""..-. . . . . Park and Rec Commission Meeting - November 16, 1993 Berg: ...conservation and environment. Lash: That's kind of another, duh. Yeah, oh I think it's horrible. But the second part is good, although maybe, I guess we elaborated enough on that. Andrews: I think it'd be real helpful Todd if you could make up maybe like a half page sheet that explains that we are a body that makes recommendations to the Council so they don't have to guess that...! think they should all be given that. Lash: Another thing that would be helpful, and I know Jim had asked this of every candidate last time. We have their application and that has their address but that doesn't always tell us geographically where they're located within the city so if we can find out if that's, or even on their application put downtown or out west or down south or whatever so we have some kind of an idea. Berg: Would it serve any purpose at all to ask them how they've used the park system? We get a feel then for where their biases are maybe. Or use biases are. Lash: I guess I'd have a, be interested in learning too what kinds of facilities they feel are important in neighborhood parks versus community parks and if they think that those, we have how do you feel about it already. If they feel like the needs in the neighborhood parks are being met, and at the community level. Who's Larry talking to? Larry, get in here. Andrews: Yeah, we can adjourn. Hoffman: Do you have questions? One question or two questions? Lash: See if you can make sense out of anything we said here and make a couple of new ones. If we take out the first one and the third one. Hoffman: You're going to take those two out? Lash: Yeah, because that's just information that we're going to provide. Berg: And basically the first half of number 4 we're taking out. So we're going to have about a 30 second interview. Lash: Well, if we expand number 5 as to what would be their goals or their priorities and number 2. Instead of, impression of the current park and recreation system, how about the parks. Neighborhoods, community parks. Advantages. Disadvantages. Things like that. 41 Park and Rec Commission Meeting - November 16, 1993 . Manders: My one comment, if I think back to the interview that I went through, and something that I elaborated on was the discussion on some of the important points that we've been dealing with over the last year since I've been here and that's the tennis court idea, community center and space and skating and some of those things that I think if we would try to extract some of their comments regarding those issues, and I'm sure there's a bunch of other issues that we could. I don't know if it's important that they have a comment on each issue but something that they've thought about those things. I'm not saying that there's a right or wrong answer but it gives you some feel for how involved they are in the community and if they've given it some thought ahead of time. Andrews: You could ask a question like what city issues have you been involved with. Manders: Yeah. Something that. Berg: Get a feel for their involvement before this. Manders: Shows that they're interested. Andrews: I think we're getting way too deep here with it. Schroers: I do too. . Andrews moved, Roeser seconded to adjourn the meeting. All voted in favor and the motion carried. The meeting was adjourned. Submitted by Todd Hoffman Park and Recreation Coordinator Prepared by Nann Opheim 42 . ',,,/'l . . . C ITV OF CHANHASSEN 3 - 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Park and Recreation Commission 1If FROM: Todd Hoffman, Park and Recreation Director DATE: December 10, 1993 SUBJ: New Chanhassen Elementary SchooVCity Components Design/Development Input Members of city staff participated in the first Chahhassen recreation facility user group "Design Development" meeting with David Leschek and Bob Rothman of HGA (the architect) and John Gockel (district's project representative) on ThurSday, December 2, 1993, from 8:30 to 11 :30 a.m. Design development meetings are held to determine specific details of the facility's design from floor covering to room layout to fixtures etc., etc. Some of these detail decisions are mundane, but many have a significant impact on how .the facility will function when complete. I would like the commission's input on all elements of the detail design, but a few items in particular require your immediate input. Please allow me to walk you through the facility room by room. I have attached outlines briefly describing the "feel" of each room. I will note the items which require an immediate response for you. Room #43, FoverlEntrv Vestibule . Sign board should be displayed here. Do you prefer the pay phone at this location or in the lobby? Room # 44, Lobbv (Note: No outline attached) . Should three to five vending machines be located here? Should three to five video games be located here? Should pay phones be located here? Staff has proposed a double set of recessed/lighted display cases on the wall opposite Room #11. Do you like this proposaVlocation? What type of furniture/seating should be provided? Should a television be located here? . . . . . Park and Recreation Commission December 10, 1993 Page 2 . Room #40A. B. C. D. Multi-Puroose Room · Staff has proposed that Sections A and B have vinyl tile flooring and Sections D and C be carpet. What is your opinion? Staff's proposal is based on programming uses and will be explained on Tuesday. · Sections A and D are currently programmed with a small kitchenette providing a residential stove, microwave, sink, and casework (cabinetry). The ability to provide stoves is now in question due to fIre codes. How should we approach this dilemma? A stove is important for food prep, crafts, cooking classes, etc. How much are you willing to spend to ensure that they stay in the program? · A variety of items are listed under electrical and will be programmed into these rooms. Is anything missing? Room #41. Fitness Room · What would you like to be programmed into this space? What should be the ratio of machines, i.e. Stairmaster, NordicTrack, free weights, and open space? Room #42. Aerobics Room . · Comments? Room #11. Reception Desk/Office (Note: No outline attached) . What elements/staffing levels are needed to fulfIll the expectations of the users? Room #6A and B. Toilets . Both hand towels and electric dryers? Baby changing stations were added. MetaVpainted partitions are thought to be the best option. Do you agree? . . Room #36. Janitor's Closet · Comments? Room #5A. Storage · Proposed location change will identify this closet next to Room 11. . Park and Recreation Commission December 10, 1993 . Page 3 Room #5B, Gvm Storage . Any bets that this space will be inadequate? Room #37. Mens and Womens Restrooms/Lockers . How many and what size lockers are appropriate? . Ceramic tile throughout with removable matting in locker areas is proposed. What do you think? . Four shower heads are programmed per locker room. Should there be more, less, or is four appropriate? . A full length mirror at the exits will be provided in addition to sink mirr.ors. . No "family" lockers are programmed. Will this deficiency haunt us, or is it "no problem" since a pool is not part of the program? Gvmnasium . 200 bleacher seats are proposed. What do you think? Six fully automated baskets are proposed in each gym. What do you think? Floor hardware for volleyball and tennis standards is proposed. Do we need any others? Permanent floor striping is an issue. Which sports are essential, Le. basketball, volleyball? How comprehensive do we want to be without cluttering? . . . . What have we missed on the indoor program? The exterior program has fewer unidentified questions; however, some of the unresolved issues which are in need of your input include: . What design and surfacing should be utilized in the construction of the hockey rinks? (To accommodate both winter and summer skating.) . Where exactly should the play areas be located and in what configuration? A question which is unrelated to this program but needs to be addressed is that without the concession shelter/warming house and hockey rink and tennis court lights, this facility will be severely crippled. How are we going to overcome these deficiencies? . ., )..~. '. " . 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SPACE REQUIREMENT: NEW ELEMENTAAY SCHOOL - CHANHASSEN COMMUNITY PROGRAM HGA Commission Number 1400.003.01 AREA: FOYER/ENTRY VESTIBULE GENERAL DESCRIPTION: ENCLOSED AREA TO CONTROL AIR FLOW AND TRAFFIC FLOW TOTAL SQUARE FEET OF AREA: 150 SF UTILITY REQUIREMENTS: ELECTRICAL (POWER AND LIGHTING): 1l0V OUTLETS, FLUORESCENT liGHTING, PAY PHONE JACK MY AC: CABINET UNIT REA TER PLUMBING: NONE FURNISHINGS: SPECIAL FLOORING SYSTEM MAT TO WIPE MOISTURE AND PARTICLES OFF SHOES FIXED AND MOVEABLE EQUIPMENT: PAY PHONE, SIGN BOARD WITH MOVABLE LETIERING FINISHES: FLOOR: INDOOR/OUTDOOR FLOOR MAT (CARPET, VINYL OR ABRASIVE TREAD) WALLS: CMU WITH SEMI-GLOSS OR EPOXY PAINT CEILING: ACOUSTICAL TILE OPENINGS: PAIR OF DOORS WITH GLAZING, INTERIOR AND EXTERIOR 7/~/YJ SPACE REQUIREMENT: NEW ELEMENTARY SCHOOL - CHANHASSEN COMMUNITY PROGRAM HGA Commission Number 1400.003.01 AREA: MULTI-PURPOSE ROOM GENERAL DESCRIPTION: AREA FOR CLASS INSTRUcnON, MEETINGS AND SOCIAL FUNcnONS . TOTAL SQUARE FEET OF AREA: 4000 SF UTILITY REQUIREMENTS: ELECTRICAL (POWER AND LIGHTING): 1l0V OU1LETS, FLUORESCENT UGHTING, CABLE TV, CLOCK, INTERCOM, SPEAKERS, PROJEcnON SCREEN HV AC: AIR CONDmONING PLUMBING: SINK STORAGE REQUIREMENTS: TAll STORAGE CABINETS WITH BASE CABINET FOR SINK; ALL LOCKABLE. SPECIAL REQUIREMENTS: MOVEABLE PARTITION TO DIVIDE SPACE INTO (4) SMALLER ROOMS OF APPROXIMATELY 1000 SF EACH; ADEQUATE POWER FOR SOCIAL EVENT ENTERTAINMENT . FINISHES: FLOOR: VINYL COMPOSmON TILE WALLS: CMU - PAINTED CEILING: ACOUSTICAL Tll..E OPENINGS: PAIR OF DOORS WITH GLAZING . I ! I . . . SPACE REQUIREMENT: NEW ELEMENTARY SCHOOL - CHANHASSEN PHYSICAL EDUCATION PROGRAM HGA Commission Number 1400.003.01 AREA: FITNESS ROOM GENERAL DESCRIPTION: AREA CONTAINING FITNESS/FREE WEIGHT EQUIPMENT TOTAL SQUARE FEET OF AREA: 1200 SF UTILI1Y REQUIREMENTS: ELECfRICAL (pOWER AND liGHTING): nov OUTLETS, FLUORESCENT liGHTING, CLOCK, INTERCOM, SPEAKERS, TV CABLE HOOKUP, EQUIPMENT POWER OUTLETS HV AC: EXHAUST FOR HUMIDITY, AIR CONDmONING PLUMBING: DRINKING FOUNTAIN OR CLOSE ACCESS TO ONE STORAGE REQUIREMENTS: TALL CABINET WITH COUNTER AND SMALL BASE CABINET FURNISHINGS: PARKS AND RECREATION WILL PURCHASE ALL EQUIPMENT SUCH AS STAIR-STEPPERS, ROWING MACHINES, CYCLES, X- SKI, TREADMILLS AND FREE WEIGHTS; COORDINATE LOCATIONS WITH POWER REQUIREMENTS FIXED AND MOVEABLE EQUIPMENT: MIRRORS ALONG WALLS SPECIAL REQUIREMENTS: FLOOR OF SPECIAL CUSmONED MATERIA.4 ONE OR TWO WALLS MIRRORED FINISHES: FLOOR: SPECIAL CUSHIONED FLOOR UNDER FREE WEIGHTS; REMAINING COULD BE CARPET WALLS: CMU - PAINTED CEILING: ACOUSTICAL TILE OPENINGS: DOOR WITH GlAZING, WINDOWS TO INTERIOR FOR SECURITY d'l SPACE REQUIREMENT: NEW ELEMENTARY SCHOOL - CHANHASSEN PHYSICAL EDUCATION PROGRAM HGA Commission Number 1400.003.01 . AREA: AEROBICS ROOM GENERAL DESCRIPTION: AREA FOR AEROBICS INSTRUCTION AND/OR DANCE TOTAL SQUARE FEET OF AREA: 1600 SF UTILIlY REQUIREMENTS: ELECIRICAL (POWER AND UGHTlNG): 1l0V OUTLETS, FLUORESCENT UGHTlNG, CWCK, INTERCOM, SPEAKERS, TV CABLE HOOKUP, AUDIO HOOKUP HV AC: EXHAUST FOR HUMIDITY, AIR CONDmONING PLUMBING: DRINKING FOUNTAIN OR CWSE ACCESS TO ONE STORAGE REQUIREMENTS: TALL STORAGE CABINETS WITII SMALL BASE CABINET AND COUNTER. FIXED AND MOVEABLE EQUIPMENT: MIRRORS AWNG WALLS, ADJUSTABLE BALLET BAR ADEQUATE POWER FOR SOCIAL EVENT ENTERTAINMENT. . FINISHES: FLOOR: WOOD WALLS: CMU - PAINTED CEILING: ACOUSTICAL TILE OPENINGS: DOOR WITII GlAZING, WINDOWS TO INTERIOR FOR SECURITY . SPACE REQUIREMENT: NEW ELEMENTARY SCHOOL - CHANHASSEN COMMUNITY PROGRAM . HGA Commission Number 1400.003.01 AREA: TOILETS GENERAL DESCRIPTION: COMPARTMENTALIZED TOILET/WASHROOM FACILITIES FOR MEN AND WOMEN . TOTAL SQUARE FEET OF AREA: 500 SF UTILI'IY REQUIREMENTS: ELECfRICAL (POWER AND UGHTING): 1l0V CONVENIENCE OUnETS BY AC: VENTS FOR EXHAUST AIR PLUMBING: (3-4 STOOLS)/URINALS, (1) HANDICAP STAlL EACH RESTROOM, (2-3) SINKS WITII COUNTER, ELEcrRIC WATER COOLER STORAGE REQUIREMENTS: NONE FURNISHINGS: TOILET PAPER HOLDER, PAPER TOWEL AND SOAP DISPENSERS, (2-3) MIRRORS, WASTE PAPER RECEPTACLES AND SANITARY NAPKIN DISPOSALS SPECIAL REQUIREMENTS: ALL AREAS AND EQUIPMENT MUST BE HANDICAPPED ACCESSIBLE FINISHES: FLOOR: CERAMIC TILE WALLS: eMU - EPOXY PAINT CEILING: GYPSUM BOARD . SPACE REQUIREMENT: NEW ELEMENTARY SCHOOL - CHANHASSEN COMMUNITY PROGRAM HGA Commission Number 1400.003.01 . AREA: JANITOR STORAGE GENERAL DESCRIPTION: AREA FOR CUSTODIAN TO STORE ALL EQUIPMENT AND SUPPUES TOTAL SQUARE FEET OF AREA: 50 SF UTILI1Y REQUIREMENTS: ELECfRICAL (POWER AND LIGHTING): 1l0V OU1LETS, FLUORESCENT UGHTING PLUMBING: MOP SINK WITH FAUCET STORAGE REQUIREMENTS: OPEN AREA FOR STORAGE OF BUCKETS, FLOOR BUFFERS, MOPS, ETC. FURNISHINGS: SHELVES, MOP HOLDER (pURCHASED BY PARKS & RECREATION) FINISHES: . " FLOOR: SEALED CONCRETE WALLS: CMU WITH EPOXY PAINT CEILING: EXPOSED STRUCTURE (OR GYPSUM BOARD) OPENINGS: 4'-0" DOOR FOR EASY ACCESS OF EQUIPMENT ,~ .. SPACE REQUIREMENT: NEW ELEMENTARY SCHOOL - CHANHASSEN COMMUNITY PROGRAM . HGA Commission Number 1400.003.01 AREA: STORAGE GENERAL DESCRIPTION: STORAGE OF All. COMMUNITY PROGRAM EQUIPMENT TOTAL SQUARE FEET OF AREA: 300 SF UTILI1Y REQUIREMENTS: ELECTRICAL (POWER AND liGHTING): HOV OUTI...ETS, FLUORESCENT liGHTING PLUMBING: NONE FINISHES: FLOOR: SEALED CONCRETE WALLS: CMU - PAINTED . CEILING: NONE OPENINGS: PAIR OF DOORS . SPACE REQUIREMENl': NEW ELEMENTARY SCHOOL - CHANHASSEN PHYSICAL EDUCATION PROGRAM HGA Commission Number 1400.003.01 AREA: RESTROOMS/LOCKER ROOMS GENERAL DESCRIPTION: COMPARTMENTAUZED AREA FOR TOILET/LOCKER SHOWER FOR MEN AND WOMEN TOTAL SQUARE FEET OF AREA: 1000 SF UTILI'IY REQUIREMENTS: ELECTRICAL (POWER AND UGHTING): HOV OUTI.ETS FOR DRYERS AND CURLERS; TWO WALL-MOUNTED HAIR DRYERS IN DRESSING AREA, GOOD FLUORESCENT UGHT OVER MIRRORS WITH PLUG STRIPS AT SHELF OR COUNTER BELOW; FLUORESCENT UGHTING, SPECIAL UGHT FIXTURES FOR THE SHOWER AREA, WAS1E PAPER RECEPTACLES, SANITARY NAPKIN DISPOSALS HV AC: VENTS FOR AIR EXHAUST FOR MOISTURE, AIR CONDmONING PLUMBING: (3-4 STOOLS)/URINALS, (1) HANDICAP STALL EACH RESTROOM, (2-3) SINKS WITH COUNTER, (3-4) SHOWER STALLS; NO PUSH- TYPE OPERA1ED FAUCETS STORAGE REQUIREMENTS: NONE FURNISHINGS: TOILET PAPER HOLDER, PAPER TOWEL AND SOAP DISPENSERS, (2-3) MIRRORS WITH SMALL SHELVES OR COUNTERS BELOW (POTENTIALLY ONE FULL-LENGTII MIRROR), BLOW DRYERS FOR HAIR, CURTAINS OR DOORS ON SHOWER STALLS FIXED AND MOVABLE EQUIPMENT: BENCHES, LOCKERS WITH PARTIAL FRONT GRILL, PADLOCK TO LOCK OR USE COIN-OPERA1ED LOCKER WITH KEY? SPECIAL REQUIREMENTS: ALL AREAS AND EQUIPMENT MUST BE HANDICAPPED ACCESSmLE. FINISHES: FLOOR: CERAMIC TILE AND SPECIAL CARPET OR RUBBER MAT FLOORING WALLS: CONCRETE BLOCK PAINTED WITH EPOXY PAINT, CERAMIC TILE ON SHOWER STALL WALLS CEIUNG: GYPSUM BOARD OPENINGS: DOORS wrrn LOCKS BETWEEN SHOWER/LOCKER/TOILETS . . .. ( . SPACE REQUIREMENT: NEW ELEMENTARY SCHOOL - CHANHASSEN PHYSICAL EDUCATION PROGRAM HGA Commission Number 1400.003.01 AREA: GYMNASIUM GENERAL DESCRIPTION: AREA USED FOR ADULT ATHLETIC COMPETITION; A SHARED FACll.lTY BETWEEN PARKS AND RECREATION AND ELEMENTARY SCHOOL TOTAL SQUARE FEET OF AREA: 10,800 SF (APPROXIMATELY 96' WIDE, 125' LONG) LIST ALL UTlLI1Y REQUIREMENTS: ELECTRICAL (POWER AND LIGHTING): WALL PLUG-INS, METAL HAlIDE UGHTING, ADJUSTABLE BASKETBALL BACKBOARDS, CLOCK, INTERCOM, SPEAKERS PLUMBING: DRINKING FOUNTAINS IN GYM RECESSED OR IN ALCOVE SPECIAL REQUIREMENTS: ACOUSTICAL SOUND BLOCK AND/OR FABRIC ACOUSTICAL PANELS . FINISHES: FLOOR: HARDWOOD MAPLE FLOOR WALLS: CMU - PAINTED CEILING: 24' HIGH CLEAR SPAN PAINTED EXPOSED STRUCTURE dml8j.wp5 . . . . CITY OF Lf CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Todd Hoffman, Park and Recreation Director Jerry Ruegemer, Recreation Supervisor 1 ~ December 9, 1993 ' \ FROM: DATE: SUBJ: Establishing of Field Scheduling Policy Regarding Order of Priority As we all know, our current fields are at a premium. With our CUITent population growth, new and existing organizations and special interest groups are requesting our outdoor facilities at a rate so rapid that it is becoming more and more difficult to accommodate their requests. Now is the time to develop and implement a fair policy that would prioritize groups making these requests. Many of the independent school districts have priority guidelines established. . These priorities are established so school district activities are first in line to receive facilities, community education second, municipal or park and recreation department are third, and groups such as Boy/Girl Scouts, local neighborhoods, etc. are then considered. As a municipal government, establishing priorities of our outdoor facilities in order of distribution might look like this: 1. Park and recreation activities 2. Local youth organizations. 3. Local church groups, business. etc. 4. All other groups. One problem Chanhassen experiences is having two separate school districts within our city limits. Participants may live in the City of Chanhassen, but may choose to play in an activity or league with their school friends in a neighboring community. It is important that specific priority guidelines be established in this case. In making reference to some of the school district information that I received, specific participant percentages were established to distribute facilities by school district boundaries. Other considerations that need to be considered when making scheduling decisions are: 1. Reasonableness of request. .f') Todd Hoffman December 9, 1993 Page 2 2. Facilities needed. 3. Size of group. 4. Residing within both school districts. 5. Past history of use. I have included all the rules and regulations from the different school districts that may be beneficial in determining the development of a policies and procedures manual indentifying prioritized groups for our outdoor facilities. I am awaiting the guidance of the Commission to establish a field scheduling priority policy for the City's Park and Recreation Department , f') \ . . . I . t~ ~ ~ ~ ..J ~r-Y /YIr Ie )~ . SCHOOL POLICIES Hopki~s School District 270 District Code: KG-R RULES AND REGULATIONS FOR COMMUNITY USE OF DISTRICT 270 FACILITIES The followine reeulations are in effect year-round to eovern the use of both indoor and outdoor school disoict facilities. A. Priorities for Facility Usage The Hopkins School District is commited to the use of school facilities by residents of all a~es. matchine appropriate facilities with the specific needs of user eroups while achievine a reasonable balance in use between youth and adult proerams. Activities provided for Hopkins School District youth have priority over adults during ~ early evening hours of 6-9 p.m.(l).Q!1. weekd~\Vs and will be provided reasonable amounts of time for their proerams. Every effon will be ml!Qe to maintain reasonable levels of publicly funded proerams for Ho,pkins School District adults. Special use areas such as gymnasiums, cafeterias, pools,'1md-theaters, activity structur.es and athletic fields are considered multiple use areas. Each should be available for a variety of groups and none should be dominated by anyone group. [moved 10 be read rU'Sl Cram ori&inal position of beinG listed after priority of &roups) . To ~ achieve maximum extended day and weekend usage of school facUities with minimum conflict, it is necessary to arrange groups on a priority basis as follows: } . All directly related Hopkins School District 270 activities such as musical events, PTAIPTO meetings, athletic events, school productions, staff meetings, Community Education sponsored activities. etc.(l) (delete old #2. Cen.m l:1f1it) I:dtseation 3pon3of,d A,ti. itie3) (included in '1 above) (delete old #3. Pl1rk & Re"'efitiol'\ 3pon3oTcd fieti. itie!) (Included in.2 below) 2. Parks and Recreation Depanment and.all community groups included in classification "A".(3) 3. Groups in classification "B". 4 . Commercial groups. In the event that there are conflictin~ requests for the same location at the same time. the Community Education Depanment shall utilize a "meet and confer" process to attempt to resolve conflicts and accomodate the needs of all ~oups concerned. The Community Education Depanment shall be responsible for the final decision: decisions may be appealed accordin~ to the provisions in C.6.. pa~e 3. (1) The Facility Use Advisory Committee could not achieve consensus on Ibe definition of "early evenin& hours" as 6.9 p.m. (2) The Facility Use Advisory Committee could not achieve consensus Iba' .Community Educalion Sponsored Activities" be incorporated into II as a school disuict proaraJn, as wen as bein& included in B.2. on pg. 2 of 10. (3) The Facility Use Advisory Committee could not achieve consensus Ibal .Parks " Rcc.reation Sponsored Activities" be incorporated into 12 as "Community Groups included in Classification ..A..... . . Page 1 of 10 . , n. Scheduling School A~livities 1. School sponsored activities to be held during the first semester of each school year. such as musical practices and concertS. school productions. athletic practices and events. staff meetings. P.T.A. meetings. etc., must be scheduled with the Community Education Office by August. School sponsored activities to be held during the second semester of each school year must be scheduled with the Community Education Office by November. The Hopkins Sch~1 District is th~ ~~:~ ~~~:~:;;:~~~-~~~~ ~~viouslY scheduled community erOllp. sUble__ __ __________ __'-D______ . ~ C. Procedures for School and Community Activities Scheduling 1. Application for Use Community group must make arrangements through the Community Education Office. An application form will be provided to indicate the facilities. equipment, and personnel required. When approved by the Director of Community Education or de~i~nee. a _ Building Use Permit will be distributed to school personnel and a copy sent to the Business Affairs Office when there are charges for the usage. - Principals must schedule all daytime school activities for which permits are not necessary. Pennits are required for after-school use of elementary gyms. cafeterias and other rooms designated by the elementary principals and must be scheduled through the Community . Education office. . Community events will not be scheduled prior to receipt of the semiannual schedule of events from the individual school buildings. CUll:! llj~ riuk~ Clud R~~j~"l;uu DeJ3aftm~nt3. 2. Building Use Permits a. Permits will be issued to eligible organizations upon compliance with the rules for application. (I) Permits are not transferable and are restricted to the stated dates and hours. (2) Changes. additions or cance))ations must be scheduled through the Community Education Office. Amended permits will be sent to the applicant building principal and personnel involved. b. School facilities will not be opened until the adult designated as supervisor presents the permit to the custodian or person on duty and assumes responsibility for the group. For the initial scheduled date the group supervisor must present the permit to the custodian or person on duty; thereafter visual recognition will suffice. . c. Permits are issued for a specific area including only the nearest drinking fountain and lavatories. Page 2 of 10 . . d. Only equipment specified on the pennit will be made available to the user. e. Use of equipment belonging to an organization must be requested and approved on the pennit and removed immediately thereafter. . The school will not assume liability in connection with the use, loss or damage of the organization's equipment. . 3. Responsibility Associated with Acceptance of Permits Applicant, organization, and the designated supervisor will be responsible for any damage to the building or equipment or injury or death of activity participants. . 4. Official Permit a. The signature of the Director of Community Education or desi~ee is necessary to constitute a valid pennit. b. The distribution of copies of each pennit will be as follows: The group supervisor The school office involved The chief custodian involved The Business Office, when charges are involved File copy to the Community Education Office Optional copies: School Nutrition / Media Center / Classroom Teacher . 5. Cancellation of Permits Scheduled community events may be cancelled to accommodate unforeseen events or schedule chanees for school functions ~with at least eight (8) days advance notice to the Community Education Office from the principal of the building involved. Upon notice of cancellation, the Community Education Office will notify the organization and/or person involved and procure alternate facilities or arraneements if possible. In an emer~encv ~i~~ti~n :vOl~~ l~~~ tha1:~~ht nn days notice from the school. the final decision shall _ a_e y the _ire__J of __~~~~ity Education that accomodates the school's need and is sensitive to the impact on the community WOllp involved. ~ Appeal Process To appeal a schedulin~ decision a community ~oup may proceed in the followin~ J11anner: ~ Present the appeal to the Coordinator of Community Partnerships Rnd Facilities. If there is need for funher appenl it may he presented to the Director of Communjt;Ed;lca;iol~. Superintendent nod tinnily to the Bonrd of Education. a. . Page 3 of 10 D. Opening and Closing a Building When facility use is requested for times at which buildings are not staffed, such as weekends and holidays, ovenime rate will be charged for a custodian to open and cl.ose building. E. School Equipment 1. Use of equipment owned by the school district, such as ponable spot lights and flood lights, movie projectors, pianos, etc., is not included in arrangements for facility use unless specific arrangements are made in advance. Qualified operators (qualifications detennined by the Community Education Office) must be provided for media equipment. If qualified operators are not available in the group, the school district reserves the right to withhold use of such equipment or to provide qualified school operators at rates listed. (See 15 for Theater use.) 2. The foHowing equipment may be made available without charge to users qualifying for rent- free use of school facilities: Standard Media equipment, such as: Overhead, 16mm, film snip, slide projectors, record players, tape players, recorders, and public address systems Chairs and tables Ponable chalk boards Pennanent seating Pianos (Other equipment may be used in accordance with the schedule in Section L.) 3. Those not eligible for rent-free use of facilities shall pay full charges for use of equipment as specified in Section L. F. Supervision All activities must be under competent and responsible adult supervision, with the organization using the facilities.assuming fun responsibility for any damage. Admittance to the designated area is not permitted until the adult supervisor is present. School Personnel on duty will supervise the operation of facilities, but are not required to supervise the group or its activities. When adult supervision is not adequate, it is the responsibility of the school personnel to repon this information to the Director of Community Education or desi~nee. The School Board reserves the right to cancel or withhold use privileges if rules and regulations are violated. Responsibility for loss, breakage, or need of repair of any school propeny rests solely with the leader in charge of the group. G. Liability and Insurance 1. Users of school facilities shall agree to indemnify the school district for any and all damage to the school or other propeny by any person or persons attending an activity. 2. All users are required to assume full responsibility for personal injury to any panicipants or spectators. The Director of Community Education or desi~nee is res~nsible for obtaining a signed application form on which the user accepts responsibility for such liability. Page 4 of 10 . . . . Groups paying a use charge are required to submit a cenificatc of insurance or endorsement for a general liability policy with $100,000 limits per person, $300,000 aggregate, naming School District '270 as the insured or additional insured. Exceptions may be granted but must be approved by the Director of Community Education or desiinee. Cenificates or endorsements must be mailed directly to the Community Education Office before a Building Use Permit can be issued. H. Rules for Use of School Facilities The following rules must be observed by all user groups. Failure to do so may be ~ound!i for cancellation of the t:~e Permit and denyin~ future facility use. 1. All school buildings and grounds are tobacco free. Any use or possession of tobacco' on school propeny is prohibited. Violation of this rule will result in cancellation of the use permit. 2. A 1cohol and illegal chemicals cannot be available or consumed on school district propeny. Violation of this prohibition will result in cancellation of*facility use peA:Rit priviled~es to the ~oup scheduled in the area where the violation occured. 3. Meetings must be confined to areas reserved in advance. School personnel are not permitted to modify arrangements without the express approval of the building principal or the Director of Community Education or desienee. . . 4. Disorderly conduct of any kind is prohibited by ejection from school facilities and cancellation of future use privileges. 5. If deemed necessary by the school administration, police supervision may be required and charged to the user. 6. Dainage to facilities or equipment must be reponed immediately to the authorized school supervisor and the Community Education Office. 7. Areas used must be left in an orderly condition. 8. School district administration may require cenain operational procedures which are not included in this policy, such as use of cenain doors, locker room care, limitation of movement in the building, etc. Any such restrictions will be explained by the Director of Community Education or desi~nee, Principal, or staff members. ::' I. Cleanup Charges If extra effon is required for any son of cleanup following the use of facilities, an additional charge for personnel costs shall be added to the charges. J. Use of Special Areas 1. Gymnasium a. Use of school physical education supplies and/or equipment is n,ot permitted unless arranged for when use of the facility is requested. b. Gymnasium activities must have adult supervision. Page 5 of 10 . ,tl c. Athletic shoes are required for all gymnasium activities of a spon or recreational nature. d. Damage to building or equipment will be reponed immediately to the custcx!ian or supervisor on duty or the Community Education administrative office. 2. Cafeteria . a. Organizations using kitchen facilities must have a regular lunchroom employee on duty. (Refer to Section L for fee schedule.) The duties, unless otherwise requested, are as follows: .' (1) Open and close the kitchen. (2) Instruct in the use of kitchen equipment. (3) Prepare coffee; aU other focx! preparation is the responsibility of the group using the kitchen. ," (4) Assist in leaving the kitchen clean and in order for food preparation the foHowing day. (5) Maintain record of aU lunchroom supplies used. b. The user is expected to provide for adequate help. The Director of Community Education or desi~nee may refer persons to the District School Nutrition Supervisor to conclude arrangements for use of the kitchen, if necessary. c. If an outside caterer is desired, the caterer must be licensed with a city or Health" Depanment. A copy of the license must be on me in the Community Education . Office prior to the event. . d. If temporary foodstands are used, operators must obtain an Itinerant Food License from the appropriate city. ," . 3. Athletic Fields ~1J OTO:%t w.n'inz .to ~~rv~ ~~~ ~e~d~ m:." ~~~~~~;. ~~'r.:~':f~ ~; ~ommY~~~d~c~on _fie . ov F. ~ ~ ~ :lw~'~~~OI':d ~nc~ D w~ak. and lines llI1plied IQ .11 ficlds -;;, ihe eqii ~f ~~~h~~e~:'~~ ~~r~~ ~sers~ Ad~j;jOn'l work. suc~:~~~;~ ;;t~t; w~~~e ~;~ :at~e =;to,:~ e~ .s . ~nd reQ~1res one week adva~ S . er e t c W1 h h foJlowin~ conditions: a. Vehicles listed on the pennit may be aJIowed on the athletic fields. b. U seTS shall be responsible for proper policing of the grounds. c. Users are responsible for damage to the grounds, fence. equipment. or Joss of equipment while the field is under their supervision. d. son drinks. if sold on the field. must be served in paper cups. No ~Jas~"contniner~ lire 1I11owed on the fie Jds. " '.1'1 Page 6 of 10 . ( . e. Paper cups aI1d all waste materials must be removed immediately after a game or practice session. . f. The scorer's booth may be used when scoreboard or public address.system has been ren~~ . g. Unauthorized use of bikes, motor vehicles, or horses is prohibited. h. The activity supervisor is responsible for enforcement of the rules and regulations pertaining to the athletic fields by both panicipants and spectators. 4. Regulations Governing Use of Swimming Pools a. Use of the swimming pools by the Hopkins/Minnetonka Recreation Department.-4M- A.A.U. U.S. Swimmine. and other groups is coordinated through the Community Education Office. The facilities are made available at no charge, providing that the Recreation Depanment,I../..U. U.S. Swimmin~. and other groups in classification A supply qualified supervision. b. Swimming pool regulations are posted in each pool area. It is the responsibility of the person in charge of the group to enforce the regulations. c. The fee for organizations in classifications Band C is covered under Section L, Schedule of Charges. Also refer to Policy" KGC: Administration. Supervision and Maintenance of Swimmine Pools" and Administrative Reeulations KGC-R. . 5. Theaters (Senior High and Community Center) All arrangements must be made with the Community Education Office. Stage scenery and special stage lighting are not included in the rental charges listed. A school representative approved by the Community Education Office must be present when stage lighting is being set up or operated. unless other arrangements are approved. K, Payment of Fees and Service Charges The Director of Community Education or desienee is responsible for submitting the approved Building Use Permit to the Business Affairs office. Statements will be issued by the Business Affairs office for all charges involved. L. Schedule of Charges 1. Personnel a. Custodian - The ovenime rate per hour is established by the Business Affairs office and requires a minimum of two hours for opening and closing buildings. b. School Nutrition. Refer to annual schedule of rates. c. Student Technicians. Rate per hour as established. by the Community Education Oflice. . Page 7 of 10 Mrd & Cnn'" Prouu Because of the increasing number of requests to use multi-purpose school facilities it has become necessary to initiate greater involvement from groups requesting space. Following is a summary of how the facility use schedule is developed. .J The Coordinator o( Community Partnerships & Facilities (Coordinator) will invite representatives of groups requesting space to a meeting where all requests are shared and reviewed, noting overlapping requests (or (acilities. " The Coordinator convenes representatives of groups with overlapping requests to discuss neec:!s and options and attempt to develop a revised schedule that accommodates all requests as lully as possible. .f The goal 01 the process is to determine locations and hours that accommodate groups as fully as possible. ...J Once the schedule is agreed to, the process is completed except for adjustments as needed throughout the year. " If connicling requests cannot be accommodated, the Coordinator shall consider the lollowing "tie-breakers. . . Mut t" Clln'" "Til!-Brl!nkl!rs" . \\'hen requests for facilities overlap with each other, the following considerations will be used to make scheduling decisions that result in balanced use between youth and adult programs: ..j Reasonableness of Request Consider previous year schedule and determine what worked and what didn't work for groups. J i programs have STown or increased, consider proportional increases in time and space. Also consider the amount of time requested in light of the age 01 people served. " Facilities Needed Consider the appropriateness of a facility for the user group. y Size oE Group , Consider the overall number of people served. \' Residency within School District Number of youth and/or adults served from the Hopkins School District. The district also considers businesses and their employees within the school district boundaries as residents. To qualify for free use a group must have at least 85% of their participants from the Hopkins School Di strict. " Past History 01 Use Consider the length of time a group has used the facility, as we)) as if their history includes problem-free usage. " financial Investment (rom Groups to Improve School Facilitites Consider the financial contributions from groups in terms of labor and funds to improve school facilitics that benefit the user group as well as the regular school prog,ram. rc\'iS<'d; 1/8/92 . .' . ')f.~ r~ ! B. PRIORITY All applications received in the Community Education office are dated and processed according to priority and handled as promptly as possible. Some applications received prior to the opening of school in the fall may be kept pending until school has been in session for at least two weeks. The school program must be established before space allocations can be made for community use programs. Every effort is made to accommodate all groups in a timely manner using the space as effectively and efficiently as possible. Space in St. Louis Park School District facilities is made available in the following order: 1. School sponsored and Community Education activities such as: a. High School athletic events and practices b. Community Education classes c. Drama productions d. Teacher and Administrative meetings e. P.T.S.A. and/or parent oriented meetings f. School Board meetings and elections 2. Cit of St. Louis Park r uests which ma include: a. ar an ecreatlon epartment b. Neighborhood meetings sponsored by City Hall c. E1 ect ions . . 3. Non- rofit or social service rou s such as: a. Loca youth orlented groups - Boy couts. Girl Scouts. etc. b. Local neighborhood associations c. Local athletic teams, i.e. Traveling Teams d. Local religious oranizations (not for fundraisers or worship) e. Political organizations (not for fundraisers) 4. Groups not included in the above lists would receive space on an availability basis. C. PLAYGROUNDS, TENNIS COURTS, PLAYING FIELDS. (soccer. baseball. etc.) School or community center grounds may be used at other than regular operating hours in accordance with the following conditions: 1. The use shall not interfere in any way with school or community center activities. 2. No use will be allowed that subjects the grounds to undue damage or wear. 3. No use of grounds will be permitted which creates a hazard or unreasonable restriction of use by others. 4. All organized use of school district grounds must be covered by a regular permit. Appropriate charges will be made for any activity involving district staffing costs or special services. 5. Grounds will be open for casual play at all other times under the above conditions. . -5- en g ::.T ~ :E 3> el 30. ::r c:~. S' ~~ co :;'" iii" 0 '< - ~ m ~ 0 0. (!) 0 c: 0. c: n cr ~ S'< -< o' en ~ n ::r o o Ui . . . 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[i ~ F ~ ~i g 1~J.llil~! :~!a ~iii' Is~l!'Fslt~l~ !~!g~{ 'ljtiJt3:~~il ;ii~a. il!~!1:!J~i !li;li tit1l1i!!ill l~i;i ~!rlt~it~l~ ~g:~lll r~si! l~~i I!IF:.{ i'i~!'tr!ll C') li~ii~ tiffiil~:!; r1t:s :tt;!illr~~ s ~ l i ~ I. ! ~ .. ! .. ~ I ~ f i !: " &1 i 1 J l ~~. i' ~ i i i~ i~ii ii~ ~ ~ ='iiJ ~i Ii {I i 51 ~f.!Jig 51 ii rIl !D !I' iiif iii ;:I!~ ~i! _!5i I~S: Ec::i 'I:~ I Is. ii' Ii}. I~ fll n !il Ii ~ I ~ 1:< ...... ..... Cl GD ..., CD 0. ~... ~ . . .' . ~ilf l~ Il:i~~i~ (;li.iJ ill111 fli,i~ fl.:l.i:i.~.t~ill ." .I~'l:ll !~ ~!! 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Ii ~ is. i~ ~ i - "'\ ...... ... ~ ~ ~ t !l~ I~i~ ~ iii ~ fJ'~ iiSi ~lf lilp; i il11 ~f;r ,i~lill~ t:if I!li .;Ii;li !~Ii ~llf lift, ;~~~ :~ll li~;lii lilf i~S r;r!l' lii Ifi s~~~11 ~{( ~~ District 728 Facility Use Procedure 8,dopted by the School Board 8/11/92 ~iorities for Facility Use . .::_ Applications for the use of facilities will be processed and scheduled in the following order: ~~j1:'-Scl,001 District 728 sponsored events including Community Education activities, and governmental tv'.. . elections and caucuses. r:.: 2. Local government use, including the 728 Area Recreation Program. ':, . .3. Civic, service, non-school youth groups and community groups (composed of 75% or more school district residents) '. 4. Local religious organizations. 5. Local commerciaVbusiness groups. 6. Groups that serve a regional, state or national clientele. 7. Non-local commercial groups. Occasionally, non-District 728 scheduled activities may conflict with events planned by a District program. If a conflict occurs, every effort will be made to find an alternate facility for the non-District group. District 728 Droarams have DriOritv of facility use at al1 times. "District Premises", as referred to In this document. will include all District 728 owned facilities, buildings, grounds, parking lots, athletic fields, and vehicles. How to Apply to Use Facilities All use of district facilities before and after the normal school day, on weekends, vacations and holidays, is scheduled through the Community Education office. To make application: .. . 1. Obtain a Facility Use Application by calling the Community Education Office at 441-1003 (or toll fre. 263-3950) ext 249, or stop by the Community Education Center, 1230 NW School Street, Elk'River, 55330. Applications are also available at all District 728 school offices. 2. Your completed Facility Use Application must be received by the Community Education Office at least ten business days prior to planned use. 3. Requests for use of school district equipment O.e. recreation, audio visual, extra chairs) as well as set up times and needs, must be included on the Application. 4. Upon receip~ of a Facility Use Application, the Facility Scheduler will verify space availability and estimate applicable costs. 5. The Facility Scheduler will arrange for custodial services and/or building supervision if use of the facility occurs at a time when custodians are not on duty, additional services are needed, and/or the nature of the activity dictates such staffing. Food Service personnel will be staffed if your use includes a kitchen. Staffing costs are the responsibility of the user. Liability - District 728 assumes no responsibIlity or liability for damage, loss, or personal Injury resulting from non-District 728 use of District facilities. . The individual named on the permit and the group in whose name the permit is' issued are jointly responsible for their use of the facility, and will accept responsibility for the payment of rent and/or other charges including any damages. . The individual named on the permit and the group in whose name the permit is issued are jointly required to assume full responsibility for personal injury to any participants or spectators. ,~ . 3 N . ~a,8a.W::r 8ET-S8~::r~ r:::~S 8"'tS ~8E;CiiCii~ ~ s e. e: ~ Co (flS-<tD~~ ;'E;"'IO~... ~ e. m. ~ ~ w .... q Co to (fl ::r g.. ~Co58 [;Jr;r~Coo r:: to ~ Co to .... (flW::rO"'l(fl ~ ::r~~ ;.S'. a,8~"'I~l4. (fl _!:r e:. ~ z g. tJ:' 8 a 5' 9 00- nN o I>> (fl C".... '" - ... I>> '<"'tS \0 ;'CO~I>>;-_ Q:~l>>aET-S? .... _::s .... I>> (fl g. 8 5' g ... ~ ~~i g-~ (fl"'l "'tS to ." I>> r:: I>> -- C" a"'tS t:: ~ n ... o !ii' s: n ... c:: c! " toc:J ~ J ~ _.---..-:.......---~.,: .. . ~ O-C-SSQ NtO:;:."Tj ~ ~. 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Illii [ Ii' Ii' r! r! it (p C') C') l l ::s ~ a a ~ v <<~~=,'< !t!t~!firn 1111t..~ I I I ~ 5: I I I I = HH i ~ ~ - B' - c' := ~ a ~ ~ a () c := - -. := ~ a. I;:) ~' - ~. - ~ 5' 5 ~. g' - ~ :::. :::;: fi' g := - -. := ~ a J . . . Refer To Adm. R 6. P F-S Pol. 6. Pro 5-5 1 MlNNETONKA PUBLIC SCHOOLS Administrative Rules and Procedures Date of Issue Page ~ of -LPages FUe No. 5-10 ~a y 2 7, 1992 SUBJECT: SCHOOL USFlOUTSIDE SCHOOL DAY 1.0 Classifications and Priorities 1.1 To make maximum extended day and weekend usage of school facilities with minimum conflict, it is necessary to arrange groups on a priority basis. 1.2 Priority Listings of Groups are as follows: 1.2.1 All directly related school activities such as musical events, PTO meetings, school productions, staff meetings, athletic events, etc. 1.2.2 Community Services related activities. 1.2.3 Community Governmental Activities. (park and Recreation, etc.) 1.2.4 All other community groups such as; YMCA, Scouts, school staff recreation, employee organization meetings. 1.2.4.1 Priority among groups in this classification will be given to groups who have 60% or more of the participants who live or work in the Minnetonka School District. 1.2.S Commercial Groups, organizations and individual use which are profit-making, business related, or for private or personal use such as piano teachers, schools, weddings, political caucuses, etc. 1.2.6 Within the categories listed above, established use will have a higher priority than new use. 2.0 Scheduling Procedures d'l 2 , ( 2.1 Building Use Permit: Community groups desiring to use school facilities should make arrangements through the Community Services office. A Building Use Permit will be provided and should be used to indicate the facilities, equipment . and personnel required. When approved by the Director of Community Services and the building principal the permit should be returned to the Community Services office for distribution to the appropriate parties. 2.2 Principals will schedule all activities during the school day and permits are not necessary . 2.3 School-sponsored events have priority. School sponsored activities to be held before January I of each school year, such as musical practices and concerts, school productions, athletic practices and events, staff meetings, PTO meetings, etc., must be scheduled with the Community Services Offices by August 1. School-sponsored activities to be held between January I and the close of school, must be scheduled with the Community Services Office by Nov~mber I of each year. 2.4 Community events and rentals will not be scheduled until after the receipt of the annual schedule of events from the individual school buildings, community services, and the park and recreation departments. 3.0 Fees and Rentals 3.1 Fees and charges are established upon classification of use. . 3.2 Free user classification is given to groups listed 1.2.1 - 1.2.3, if 3.2.1 The group using school facilities provides adequate supervision of participants and spectators involved in the activities. 3.2.2 The use of the building is scheduled for hours when such facilities are normally open and staffed (outdoor facilities may be used at other times, as available). 3.2.3 The group using the facility will leave it ready for school use. (This will not apply to school organizations.) 3.3 Fee user classification is given to groups listed 1.2.4 if: 3.3.1 Expense is incurred by the School District. 3.3.2 The request is for use of facilities requiring school supervision at times when school is normally closed to the public. ,.'tl . i . . . 3 3.3.3 The building principal has the discretion to require a deposit for the use of school facilities. The entire deposit will be returned if there are no charges levied against the group for damages or other costs chargeable to the group. 3.3.4 If extra effort is required for any sort of clean-up following the use of facilities, a special charge for the personnel costs shall be added to the charges. - 3.3.5 A fee equal to the extra costs created shall be charged when the above conditions dictate. 3.4 Rental use of facilities is given to groups, organizations and individuals listed under 1.2.5. 3.5 Rent will be charged for the use of buildings and facilities on the basis of an established fee schedule. The rental fee is intended to be a charge for the use of the facility including the furniture normally contained therein and the utilities required to operate the facility. All other costs incurred by the District will be charged to the user. 3.6 The schedule of rents are listed in Administrative Rules and Procedures F-5. 4.0 Rules and Regulations for Use 4.1 The following rules shall be observed, and the organization's supervisor will be held responsible for their enforcement. 4.1.1 Disorderly conduct of any kind is prohibited and punishable by ejection from the building of grounds. 4.1.2 Any damage to facilities or equipment shall be reported. immediately to school staff on duty. 4.1.3 Rooms and areas used shall be left in an orderly condition. 4.1.4 Smoking will be limited to such area of the building as designated by school authorities. Within a building smoking will be permitted only where a .Smoking Permitted- sign is displayed. 4.1.5 Building Use Permits are granted for specific rooms or areas (including the nearest lavatories and drinking fountain in the case of indoor permits) for specific periods of time and for specific uses. Using a building or grounds for other purposes, using 4 additional facilities, loitering in other areas, or remaining in the building beyond the allotted time will be' considered an unauthorized use of the facility. . 4.1.5.1 Free user groups that use facilities for a longer time than agreed to on the permit will be charged at the commercial group rate for hours now shown on the permit. 4.1.6 School District administration may require certain operational procedures which are not included in this policy such as use of certain doors, locker room care. limitation of movement in the building, etc. Any restrictions of such a nature will be explained by the Director of Community Services or the building principal. 4.1. 7 The person signing the Building Use Permit will be held responsible for the payment of rent and/or other charges. The permit granted will provide that such person, the organization and its members will be held fmancially responsible and will indemnify, defend and save harmless the school district for all damage, loss, costs and expenses, and will defend the school district in any litigation arising from such use of school district facilities. 4.1.8 4.1.9 4.1.10 4.1.11 4.1.12 The activities of any group using the facilities of Minnetonka Schools must be in the public interest and not detrimental to the purposes of the school district. . Alcoholic beverages shall not be brought to. or consumed in, district buildings or on district grounds. Putting up decorations or scenery, moving pianos or . other furniture, or using district equipment is prohibited unless specific. permission is granted. A rental organization may not display outside of the area rented and only during the hours rented banners, signs, streamers or any materials of an advertising nature on school property. In no instance shall the erection and display of any identification banner and/or sign cause damage to, or in any way deface, any school building or property; and must meet all requirements imposed by other governmental aaencies. Fee Users may display a banner or sign with the permission of the . . . . 5 building principal no more than two days prior to the time a non- school related function is to take place to identify the location of such activity. The identification banner and/or sign must be removed within one hour of the conclusion of the non-school related activity. 4.1.13 No group requesting use of school facilities under priority listing 1.2.4, classified as a free user, may sell or allow to be sold any products or goods as part of the event covered by the permit. A variance for this policy could be requested by a written request to the Minnetonka School Board 60 days in advance of the event. 5.0 Supervison of Activities: 5. I All activities must be under competent adult supervision at all times with the organization using the facilities assuming full responsibility for any damage. When adult supervision is not deemed adequate by school administration the school district reserves the right to cancel the use permit or withhold funher use permits. 5.2 Responsibility for loss, breakage, or need of repair, for any school propeny rests with the supervisor in charge of the group, the Building Use Permit applicant and the organization. 5.3 School district employees must have free access to all rooms or areas used by any group at all times. 5.4 If deemed necessary by the school district administration, police supervision may be required and paid for by the user. 5.5 The supervisor of the activity, building use permit applicant and the organization will be held responsible and assume liability for any injury or death to any participants and public involved during the time the permit is in effect. 6.0 School Equipment 6.1 The school district will not be obligated to provide equipment for the use of the organization. Any equipment used is at the discretion of the princi'pal. 6.2 Qualified operators must be provided for movie projectors. If qualified operators are not available in the group the school district reserves the right to withhold the use of such equipment. 7.0 Liability and Insurance 6 7.1 All groups using school facilities are required to assume full responsibility for personal injury to any participants or spectators. 7.2 The signature on the Building Use Permit acknowledges the fact that these Policies and Rules and Procedures have been read and accepted by the organization and that the applicant, activity supervisor and organization accept responsiblility for damages and/or injury to person(s) or property. 7.3 Rental users are required to submit a certificate of insurance or endorsement for a generalliabilty policy with $100,000; limits per person 5300,000 aggregate, naming Independent School District 276 as the insured or additional insured. 7.4 Certificates of endorsement should be mailed directly to school or Community Services Office before a Building Use Permit can be issued. 7.5 The school district will not assume liability for loss or damage to equipment belonging to facility users. Furthermore, the school district will not assume liability in connection with the use of the organization's equipment. , . , . . . . C'TV 0 F CHANHASSEN s - ) 1 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Park and Recreation Commission FROM: Todd Hoffman, Park and Recreation Director DATE: December 10, 1993 SUBJ: Establishment of Time Line: Update of Recreation Section of Comprehensive Plan The attached memorandum dated January 20, 1993, initiated the process to update the Recreation Section of the Comprehensive Plan. Unfortunately, at staffs encouragement, this process was put on hold early this past summer. I would have liked to continue our work over the summer; however, our mission is much too important not to have our full attention and commitment. t In addition to the regular meeting (the 4th Tuesday), I am proposing the commission meet monthly on the second Tuesday until the update is complete (May/June). I will wait for the direction of the commission prior to moving ahead with any scheduling. Mr. Todd Hoffman January 18, 1993 Page Two ] ) . can be applied to this projected park user base to determine the. amount of future park land that will be needed as well as its preferred geographic location. This analysis effort should also include anticipated expansions of the City's commercial and industrial uses to accurately account for their future recreational needs. . If Chanhassen desires to examine detailed future park needs on a city-wide basis, it will be necessary to review future land use in the General Rural Use Area. . In order to accomplish this task, it will be necessary to project future land uses. This effort will require the involvement of the City's planning department and Planning Commission. Any decisions pertaining to future land uses in this area would have no formal status in the eyes of the Metropolitan Council. As such, these projections may at best serve as an indicator of possible uses rather than a defInitive statement of future policy. Therefore, park recommendations for this area would be considered preliminary and would need to be further refmed in the future as the MUSA line is extended. . Expanding the scope of the current Recreation section of the Comprehensive Plan to include specifIc park site recommendations sets the stage for subsequent modifIcations of the City's park dedication ordinance. The ordinance could be structured to specifIcally recognize the sites identifIed in the Comprehensive Plan, thereby providing a clear indication of the properties that Chanhassen intends to acquire through the land dedication process. , The material presented herein is intended only as a general framework for the updating of the Recreation section of the Comprehensive Plan. If the Park and Recreation Commission concurs with the need to identify future specifIc park sites, a more detailed program outlining the specifIc tasks that need to be accomplished can be easily developed. It will also be necessary at the initiation of the updating process to decide whether or not to include the General Rural Use Area in preliminary form or to exclude this area at the present time and defer all park decisions until such time as the MUSA line is amended. If I can answer any questions on this material or if you have any additional comments, please feel free to contact me. Sincerely, ~~Le(? - R. Mark Koegler, RLA Vice President RMK:dbm ~ . . . C ITV OF CHANHASSEN & -' 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 Todd Hoffman, Park and Recreation Director Jerry Ruegemer, Recreation Supervisor 'tJf / -Ie- December 9, 1993 MEMORANDUM TO: FROM: DATE: SUBJ: 1994 Picnic Reservation Fees The picnic calls are already coming into our office for the spring and summer of 1994. Revenues from 1993 totaled more than $4000.00, which wa$greater than anticipated. The picnic fees were increased last summer to include sales tax. I am recommending that the Park and Recreation Commission adopt the same fees that were in effect during the 1993 season. LAKE ANN PARK. LAKESIDE 40 - 150 people Resident Group Non-Resident Group Refundable Damage Deposit Non-Profit/Senior Group Discount LAKE ANN PARK. PARKVIEW 100 - 400 people Resident Group Non-Resident Group Refundable Damage Deposit Non-Profit/Senior Group Discount $27.00 (tax included) $80.00 (tax included) $200.00 25% discount $27.00 (tax included) $80.00 (tax included) $200.00 25% discount LAKE ANN PARK. PICNIC PA Vll..ION/RECREA TION SHELTER 40 - 175 people Resident Group Non-Resident Group Refundable Damage Deposit Non-Profit/Senior Group Discount $80.00 (tax included) $1~5.00 (tax included) $200.00 25% discount Mr. Todd Hoffman December 9, 1993 Page 2 LAKE SUSAN PARK 50 - 250 people Resident Group Non-Resident Group Refundable Damage Deposit Non-Profit/Senior Group Discount $55.00 (tax included) $160.00 (tax included) $200.00 25% discount During the 1993 picnic season, all picnic requests were accomodated without split shifts. At some point in time, we anticipate splitting the day to accommodate two groups on the same day. I had received few remarks from Chanhassen residents that could not receive a resident group rate since a minimum of 50% of their group were not residents of Chanhassen. What is the opinion of the Commission in this regard? . . . . . . C ITV OF CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Park and Recreation Commission 111 FROM: Todd Hoffman, Park and Recreation Director DATE: December 9, 1993 SUBJ: February Festival Team I hope you all received the February Festival Team mailing distributed earlier this week. In light of the time of this meeting, attendance by the Commission is certainly not mandatory or even expected. However, the Commission's support and individual promotion campaigns for this event are essential. I have penciled in the Commission to act as the Prize Committee. This would entail recording all winners and awarding door prizes, as well as the prizes for the "largest fish. " What do you think? You can most likely bring Larry out of retirement for this one. 7et-, --- . CITY OF CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Todd Hoffman, Park and Recreation Director FROM: 1R Jerry Ruegemer, Recreation Supervisor DATE: December 9, 1993 SUBJ: Approval of the February Festival Fireworks Contact A few modifications need to be made on the fireworks contract for February Festival. Time did not allow these changes to be made in time for the December Park and Recreation Commission meeting. The fireworks contract will be ready for approval on the January agenda. . Thank you. . 7b - . C ITV OF CHANHASSEN 7e- , - 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Todd Hoffman, Park and Recreation Director FROM: Jerry Ruegemer, Recreation Supervisor DATE: December 9, 1993 1~ SUBJ: Tree Lighting Evaluation . Chanhassen's Annual Tree Lighting Ceremony was Monday, December 6th, on the corner of West 78th Street and Great Plains Boulevard. .J\n estimated 60-70 people attended this special community event on the chilly December evening. The District 112 High School Choir performed holiday carols while Mayor Don Chmiel hit the switch to light the 22 foot blue spruce holiday tree. . Participants enjoyed hot apple cider and cookies while visiting with Santa Claus. Brian Beniek was our Santa Claus this year. He had a new suit and played the part great. The tree lighting ceremony is an excellent way to bring our community together for another special event. On an annual basis, this event draws approximately 60 - 80 people and is well worth continuing. . Chanhassen's Annual Tree Lighting Ceremony . You're invited to the lighting of the community holiday tree on Monday, December 6 at 6:00 p.m. Mayor Don Chmiel will plug in the colored lights decorating Chanhassen's permanent 22-ft. blue spruce holiday tree. You can enjoy a cup of hot apple cider and cookies while listening to a wide variety of holiday carols performed by the Chaska Senior High School Choir. Location: Downtown . Chanhassen, on the corner of West 78th Street and Great Plains Bou levard Santa will behanding out candy canes to everyone attending. Celebrate the season in Chanhassen! . Sponsored by the Chanhassen Parks and Recreation Department I ~ ~ 1\~4 ~ S:J 2 ~ ~AI~ SAUSAGE- ~ l'ANC~~ES ~~~~" COfFEE JU\CE M\L~ Door Prizes will be sward&d from local merchants . Do not nHd to be preBBnt to win. AOCILTS ~3'O C:HILPREN~2~ Sponsored by: 12 &. Under (3 &. Under Free) . Chanhassen Chamber of Commerce - Chanhassen Park & Recreation Chanhassen Rotary Club 8:30 a.m. - 12:30 p.m. Purchase tickets trom any Chamber Member or at the Chamber o;';~e 80 Vvest 7e~!"1 Stree: {C;"lcr:tl2SSen Ctflce C:;:-:2'e" . . . CITY OF CHANHASSEN 7L --- 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Park and Recreation Commissioners Dawn Lemme, Program Specialist D~ FROM: DATE: December 7, 1993 SUBJECT: Winter Program Update To summarize the winter newsletter, the following programs and events will be taking place this winter through the Chanhassen Park and Recreation Department: SENIOR PROGRAMS Holiday Party/Open House Women's Club Bingo Night/Saturday Night SpeCials Men's Club Woodcarving Christmas Lights Tour Bali HailBell Museum Trip Orchestra Hall Trip Defensive Driving SPECIAL EVENTS Breakfast with Santa Santa's Mailbox Tree Lighting Ceremony February Festival Snow Sculpture Contest Blockbuster Bowling Party Daddy\Daughter Date Night '1'1 YOUTH PROGRAMS/ADULT PROGRAMS Cross Country Skiing Lessons Craft Connection Kinder Komer Adult Boot Hockey League Holiday Candy Creations Karate/Tae K wan Do Birthday Bonanzas Middle School Ski Trips Middle School Teen Night Out Men's Basketball Open Gym Any suggestions or comments from the public in regards to these activities would be appreciated. Also, suggestions on additional programs that you would like to see offered in the spring are being looked at right now. . . . . . . CITY OF CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Park and Recreation Commission AI Todd Hoffman, Park and Recreation Director ../ /1'1 FROM: DATE: December 9, 1993 SUBJ: Proposed Real Estate Purchase Agreement; David Stockdale and Anga McBryde- Stockdale, 7210 Galpin Boulevard, Excelsior, MN 55331 As the Commission is aware, a real estate purchase agreement proposal dated November 10, 1993, has been delivered to the Stockdales. In speaking with Mr. Stockdale this past week, he indicated that they are in the process of reviewing the proposal with their attorney. Mr. Stockdale went on to state that upon their complete consideration, he would contact me. pc: Mayor and City Council Don Ashworth, City Manager Jim Walston, Campbell, Knutson. Scott and Fuchs David and Anga McBryde-Stockdale, 7210 Galpin Boulevard, Excelsior, MN 55331 ~ev ---- . . . MEMORANDUM C ITV OF CHANHASSEN 8b 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900 . FAX (612) 937-5739 TO: Park and Recreation Commission FROM: Todd Hoffman, Park and Recreation Director ~ DATE: December 10, 1993 SUBJ: Closing of Power Hill Park As commission members may be aware, the entire portion of Power Hill Park slated for tUrf establishment was finish graded and seeded this past October. This work was accomplished through a cooperative effort by the Park Maintenance and Street Maintenance divisions of Public Works. The project was extensive, requiring a great deal of effort and machinery, i.e. earth mover, bull dozer, tractor and disc, leveling plow, drags, and slit seeder. Prior to exposing approximately 10 acres of soil, it was necessary to install silt fence around the perimeter of the construction limits. An additional section was installed halfway down the sliding hill to protect against potential massive erosion prior to the grass . becoming established. Herein lies the problem. The hill is freshly seeded and silt fence containing 2" x 2" wood posts is located in the middle and at the bottom of the hill. The seed will remain dormant until spring, but is susceptible to increased winterkill from compaction and foot traffic. The presence of the silt fence is my greatest concern, however, due to the possibility of injury if colliding with it. To make residents aware of our concerns, snow fence flanked by two 4' x 4' wood signs were installed at the top of the hill inscribed with the message: Notice Sliding Hill Closed for Season New Grass Seed & Erosion Control Fence in Place Failure to Comply Will Harm Grass and May Cause Bodily Harm City of Chanhassen Park and Recreation Department Numerous calls have been received throughout the fall and early winter in concern of this issue. The points included in my response are: Park and Recreation Commission December 10, 1993 Page 2 1. Park development is often completed "in-house" to save money. However, the projects are completed as Park Maintenance and Street Department scheduies allow (usually fall). I did not have the discretion to schedule this project in the spring to avoid the current scenario. 2. The erosion control (per city code) must be installed prior to commencement of construction. Thus the fence could not be installed in the spring. (In addition, considerable erosion would be experienced prior to the ground drying sufficiently to allow installation of the fence.) You should be aware that the erosion control fence has been partially knocked down and people are sliding on the hill. I anticipated this would be the case, but it is our responsibility to warn the public that the hill is under construction and is not open for use. One resident is very distraught due to the temporary closing of the hill. Others have seemed to be more understanding. . . . . . . CITY OF It.. CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: -!If Park and Recreation Commission FROM: Todd Hoffman, Park and Recreation Director DATE: December 10, 1993 SUBJ: Larry's Retirement Since February of 1987, Larry Schroers has faithfully served the city as a Park and Recreation Commission member. Larry was elected chair. in 1991 and has served in that capacity for the past three years. As commissioners can attest, .the number of opportunities to commit additional time above and beyond normal meetings are numerouS. Larry's willingness to volunteer on these occasions is exemplary. As chair, Larry was~ven-handed and diplomatic, allowing the "process" not the chair to take center ring. On Monday, December 13, 1993, Larry will be presented with a Maple Leaf Award from the City Council for outstanding volunteer service to the city. Larry, on behalf of all of us, we would simply like to say "thank you," for we have no other words to adequately express our appreciation for the dedication and deep concern you have shown our city. Being such a revered commissioner, I thought it would be interesting to see what kind of an application Larry submitted back in 1987 (see attached). What do you think? It's "classic" Larry, short and to the point. I think it must have been rigged (a political appointee?). Today's commissions would toss it out for contempt! Just joking, Larry---you must have been the only applicant. Farewell and happy hunting/fishing/running/biking/etc. ,'" o :30 I./'J~ ^-- ~cf\~ DATE: APPLIC2\TIO~ FOR CHANH1\SSEN cm-mISSION . Position desired: Alternate: Name: ~ ((,/ , <;C ~ (oe (" ~ Date of Birth (Optional) - I Address: ,I/'),.1 {l C!..& r u.e J/' /5 ~/2 /'..s R rI Home Phone: 'I7?' -CJ 76 0 Business Phone: F: ~ <; - ():5 7 9 Ho~., Long Have You Lived in Chanhassen? l5 vr 51 ( High~st Level of Education Attained, plus degrees, ~f any~ , Current employment: (Give position, employer and brief discussion of dutie: is relatively recent, discuss previous employment as well): -- Activities and affiliations (Include elective offices and honors or recognitions received, if any): Reasons for seeking this position and special qualifications: In filing thi5 applicution, I under5tund th~t a commitment of my time, cncrg interc5tund participation will be involved, and am prepared to make such a commit~ent in the event I am appointed to the above Commission. C;;:~y [,~/~. Sign~ture - . ADMINISTRATIVE SECTION . . .9lpo[Co C[uv Performance at . Orc/iestra !Jfa[[ on 'lJecemver 14 t/i Your name was on the list to attend the Apollo Club concert at Orchestra Hall and the details have been confirmed. Please use the registration form below to reserve your spot and either mail in or drop off the form with your payment to: Chanhassen Senior Center 690 Coulter Drive Chanhassen, Minnesota 55317 ,) 1[' ~~ - ~-~ . Meet/Return: Chanhassen Senior Center Time: 7:00 p.m. -10:30 p.m. Fee: $18.00/person Includes main floor seating and transportation -;~~ ~t , ~~:. ;or,... .t~, ..... :'iA:."'- ...., ,I~ I I I I I I I I Mail this form with payment to: I CHANHASSEN SENIOR CENTER I I 690 COULTER DRIVE · CHANHASSEN, MINNESOTA 55317 I ~___________________________________--_J Name(s): Address: State: Phone: City: Zip: $ Amount Enclosed . ....~ . Chanhassen Senior Center Women's Club The winter meeting dates for the Chanhassen Senior Center Women's Club are as follows. Bring a guest. . .all seniors age 55 and over are welcome! . December 13 ...................................Regular Meeting, Coffee and Rolls Served December 27 .. ............. .......... .... ............. ...................... .................... No Meeting January 10 ......................................Regular Meeting, Coffee-and Rolls Served January 24 .........~........................................................ Speaker - Vicki Janicke Understanding Your Rights and Benefits Under Medicare January 31 .................................. Joint Men's Club and Women's Club Meeting February 14.....................................Regular Meeting, Coffee and Rolls Served February 28 .................................................................... Speaker-Arlo Hasse Contributions Of The North American Indians To Our Culture . Call 937-1900 Ext. 145 for more information on this club. No pre-registration necessary. . Chanhassen Senior Center Women's Club The winter meeting dates for the Chanhassen Senior Center Women's Club 2:e as follows. Bring a guest. . .all seniors age 55 and over are welcome! December 13 ...................................Regular Meeting, Coffee and Rolls Served . December 27 .. ............................... .................................................. No Meeting January 10 ......................................Regular Meeting, Coffee and Rolls Served January 24 .........~........................................................ Speaker - Vicki Janicke Understanding Your Rights and Benefits Under Medicare January 31 .................................. Joint Men's Club and Women's Club Meeting February 14 .....................................Regular Meeting, Coffee and Rolls Served February 28 .................................................................... Speaker - Arlo Hasse Contributions Of The North American Indians To Our Culture Call 937-1900 Ext. 145 for more information on this club. No pre-registration necessary. . Chanhassen Senior Center . MENS CLUB 9:00 - 10:30 BID First and Third Monday of Each Month The winter meeting dates for the Chanhassen Senior Center Men's Club are as follows. Bring a guest... all seniors age 55 and over are welcome! DECEMBER 6 ............................ Regular Meeting, Coffee and .Rolls Served DECEMBER ~() ................................................................ S#,eaJeelj IVSf' Emergency Conservation For The Winter JANUARY 4 - ............................. Regular Meeting, Coffee and Rolls Served . JANUARY 17 - ........................................................ S#,eaJeer, Arlo Hasse Contributions Of The lVorth American Indians To Our Culture JANUARY 31 - ............................... Joint Men's and Women's Club Meeting FEBRUARY 7 - ........................... Regular Meeting, Coffee and Rolls Served FEBRUARY ~1 - .................................................... S#,eaJeer, VicJei JanicJee . Understanding Your Rights and Benefits Under Medicare . CALL 937-1900 FOR MORE INFORMATION. C ITY OF CHANHASSEN · 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900 . FAX (612) 937-5739 November 30, 1993 Ms. Jeanne Strauss District 112 Community Education 110600 Village Road Chaska, MN 55318 Dear Jeanne: Thank you for taking the time to attend the Park and Recreation Commission meeting a few weeks ago. The commissioners appreciated the information that was shared that evening and realize the need for some type of space that can be set aside at different times for eve.nts that . teens have planned. I hope that some communication between both school districts can be established now that initial contact has been made. Please thank Natalie, Dannyelle, Susan, and Phyllis for attending as well. Appreciatively, D~~ Dawn Lemme Program Specialist Chanhassen Park and Recreation DL:k . . . . CITY OF CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 November 30, 1993 Mr. Carl Boberg D.E.C. 4584 Vine Hill road Excelsior, MN 55331 Dear Carl: Thank you for taking the time to attend the Park and Recreation Commission meeting a few weeks ago. The commissioners appreciated the information that was shared that evening and realize the need for some type of space that can be set aside at different times for events that teens have planned. I hope that some communication between both school districts can be established now that initial contact has been made. Please thank Steve and Matt for attending as well. Appreciatively, DCU-Dfl ~ Dawn Lemme Program Specialist Chanhassen Park and Recreation DL:k ....lll ~. Comnlunity Education - Independent School District 112 110600 Village Road Chaska, MN 55318 612-368-3688 Date: December 3, 1993 /I/' #~/g''&~5. U '/f1/f'fIC V'/!'~ /;~ /' ~<</'G. :?/I' ;4:5 ~ , I /95 / /t'lL!f. tr----;:,4/ ~~ /A/' 4/P/'71~ //A ?' rIP '-":-~fh'h' I ~~XI ~-;:r~ TO: Don Ashworth, Todd Hoffman, Mariam Porter, Bill Thibault, Marvin Ray, Jim Hinck From: Susan Hagstrum, Director of Curriculum and Instruction Greg Shank, Director of Community Education RE: Community Use of New High School Auditorium . In recent months, the City of Chaska and the Chaska Arts Council have been requesting District 112 consideration of different types of community use for the new high school auditorium complex. Although the opening of the new high school in the fall of 1996 seems far away, it is important to begin planning for actual school and community uses of the new facility. We are asking for your input on possible uses your organization would anticipate, and your help in notifying other potential user groups in your community that may have an interest. This information is very important and we would appreciate your feedback by January 7, 1994. Please send your feedback to either of us, or feel free to contact us with questions - Susan at 368-3604 or Greg at 368-3680. Thank you for your time and input on this matter. GS/lar RECEIVCD ;- -^ - ."" . -;' I, lQ9') .......,. ..... \wi ,) . CITIl...j' '. ...... '--'I"IJ~~~.t.:r.. . . . - Office of the Superintendent David L. Clough, Ph.D. 110600 Village Road Chaska, Minnesota 55318 612/368-3601 School District 112 November 30, 1993 Todd Hoffman Park and Recreation Director City of Chanhassen 690 Coulter Drive - P.O. Box 147 Chanhassen, MN 55317 Dear Todd: I am responding to your letter regarding Phase II and III of the west play structure at Chanhassen Elementary/City Center Park. The District is very pleased with the efforts to date of this joint project which benefits the elementary children both in and out of school. At this point, the District does not have $25,000 in capital funds to match the city.s contribution and complete the project. As you are aware, capital funds are a consistent problem for the District as we struggle to maintain and 'update our current buildings and their grounds. We receive a fixed annual amount per pupil from the state for capital projects. This amount has not increased in .the past four years and there is no projected increase in sight for at least another three years. Please continue to be in contact with Helen Merchant, principal at Chanhassen Elementary. If this project is a high priority for the Chanhassen Elementary Site Council, they can place it "in the hopper" with other District projects for consideration in the upcoming year's capital budget. Thanks for your many efforts at seeking and carrying out cooperative efforts with Chanhassen Elementary and District 112. Please give me a call if you have questions/concerns. Sincerely yours, &- David L. Clough, Ph.D. Superintendent of Schools DLC :dal RECEIVED cc: Helen Merchant Jeff Priess Greg McG ree OEC 0 1 1993 C:TY OF CHANHA:::I~t.N Serving the communities of eastern Carver County through equal opportunity in employment and education. N.~'c.. ,-f () ft", r CITY OF CHANHASSEN . 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900 . FAX (612) 937-5739 November 15, 1993 Dr. David Clough, Superintendent District 112 Schools Administrative Offices 110600 Village Road Chaska, MN 55318 Dear Dave: In preparing their 1994 budget recommendations, the Chanhassen Park and Recreation Commission confirmed their interest in expanding the west play structure at City Center Park/Chanhassen Elementary School. H you recall, the first phase of the structure (tan and green) was purchased and installed by the city in 1991, at a cost of $9,995.00. This year the . commission identified a fund reserve totaling $25,000.00 to match district dollars for purchase of Phase IT, or Phase IT and m. Both of these phases could be installed, for approximately $25,000.00 per phase. A small diagram depicting these phases is enclosed. Ms. Helen Merchant has in her possession, a large rendering of the playground. Pending approval of the Park Department's budgets, we stand prepared to participate with the district in enhancing the play area at City Center Park/Chanhassen Elementary School. Please' forward a response to this inquiry at your convenience. Sincerely, -~~ Todd Hoffman Park and Recreation Director p.c. Helen Merchant, Principal, Chanhassen Elementary Mayor & City Council Park and Recreation Commission Don Ashworth, City Manager . //~/y/ . C ITV OF CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANI:iASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 January 28,1992 Ms. Helen Merchant, Principal Chanhassen Elementary School 7600 Laredo Drive Chanhassen, MN 55317 Dear Helen: . As you are aware, the Chanhassen Park and Rea-eation Commission chose to include S10,(XX) iD the City's 1992 Park Acquisition and Development Capital Improvement Program for play equipment at City Center Park. This money was included as a 50% share toward the purchase of the second phase of play equipment for the west playground. The City Council approved this allocation as part of the 1992 budget process. The fITst phase of the Landscape Structures (green and tan play equipment) was installed last spring at a cost of approximately $10,000. The second phase, as identified on the plan which I left with you, bas a"value of approximately $20,000 installed. If the School District is in a position of funding 50% of this cost, $10,000, a purcbase order could be placed. As can be seen from the plan, the installation of the second phase will enlarge the play value of this structure tremendously, utilinng the entire leagth of the play surface already in place. The third pbase would further fill the area and can be purchased at IDJ time in the future. The completion of the playground improvement project this past fall was an exciting time for the School District and the City. Superintendent Clough recently mentioned this project in a letter which appeared in our local newspaper. It is the hope of the City and the Park and Rea-eation Commission that we can continue to improve the opportunities at the school and playground through this joint venture. I look forward to hearing from you in this regard. Sincerely, ~ ~~~ ~ Todd Hoffman Park and Recreation Coordinator TH:k . .) n ~ ~ PRINTED ON RECVCL.ED PAPER l VALUE) RECREATION INC.:; RECREATIONAL EQUIPMENT Type of structure - ~ p~ Dear Owner, - P. O. Box 386 Chanhassen, 1\'ln 55317. (612) 937-8192 Fax 937.5031 II-Cr?:> ~s'l1ctor - W ~r~~W: Date of installation - Ij- 93 PLAYGROUND INSPECTION NOTIFICATION Date of inspection - Name of Playground - We at Value Recreation keep an eye on the playgrounds we have supplied to our customers. Generally we inspect these. quarterly for several reasons: 1. Safety - to insure that they were installed properly and that all is holding up well for you. 2. To monitor your maintenance program as we know that even the best of playgrounds require maintenance. Our visits usually involve light maintenance on our part since we are on the premises with the know how and we carry several tools with us. Many of these issues are more efficiently handled directly on the spot. 3. We are always looking for ways to improve our equipment and hands on monitoring can allow us to nip . any problems in the bud and prolong the usable life of your playground. Please call if you have any feedback for us on these issues. Please remember this is just a snap shot impression from one visit. INSPECTION OVERVIEW - based on impressions J? Amount of usage noticed based on wear and tear - ~~n~~~ Any broken or severely warn parts - 0 Quality of maintenance program - ~~:JZ Safety surfacing condition - ~ Maintenance performed if any - +~ b -Sf ~I"eu.>.s ~r rf~e.t ~~ ~f f2:-\\.':+- ~ ~C.,,! v-aP -1>.f~ , (L1f"wl~d;t4o~ ~~ppt\~ ->h~-$4J....... Or ,r.~~k,-~r~ Remaining to be maintained by owner if noticed - 0 - RECEIVED COllllllents - ~ 0 k.,. f9() ~ DE C 0 3 1993 Please remember tha t al t~ouqh we.. often perform main"tenance on theg~y Of CJ.l~c pl~yqr~u~ds, as a conven1ence to.~ou, we are not responsible for ~-' ma,nta,n,ng them. The own:::N:T:O:~seonsible for routine maintenance, I . ~ \ C ~~ J.,hva/ 1)./ ~ \~ '\ ~_V 'jt"V)A/ ~, jo~~ ~d\) '- fj- "{I ~ (" ~ -J" \)/ CY CARVER BEACH PARK ~J~,("'"" PLAYGROUND BALLOT v Our/My households preference for replacing the play structure near the beach at Lotus Trail is (Check One) Install one of the "Platform" structures as depicted on the attached diagrams. (Approximate area 24 x 30). If making this selection which option do you prefer A. or B. Install a two place swing set with one belt seat and one bucket seat (Approximate Area 24 x 32). . If you have other comments please feel free to include them here . ~l::C~ DEC0319g~ fl/ . ....', J..... ,...,.' ~, ... , ... l I I CITY OF CHANHlSSEN rn~~~n~1~ffi) , -- '---- -- -------- NOV-Jlt 139'1 1m _-C.i~~-Chlln~INGI"EER'GlIEl'T. _ - --- -------- --.-- .. 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"Lrt.t~~ i ~~(\.! ~~\,).se-~____ . - -- - _.Jo l"L ~LlL_1.k_-1.\~~ -m~'( _ ~ _ ___ ___ - ~ 't\b'O)tO~ef5_-5bOve\__~---,_~~\~_______ -\~ ~\I~--r~~fDn5\!b'IL1~:\_~'f_~D(_~~ -M_______u____ ~~\\J.-~w~-O\"\--~.L ~e,,~~\)~ll~ tA _~*,\\'j ~~_____ ____ c.\t) \.I.~o.. \{~.) -~---()buOO\\L-{',(J''L-€.-~~e~(>-'..).},) _L~______________.._ -c~, 1\3 l'h\\C\( fJo ~..&1(~\ ._5-''{'~ ~y~~____ _____ _ __ RECEIVED NOV 081993 &~~HANHASSEN-~ -----. I I I . I { . ~ .I, ~ ~ . c' .. ! '- ~,' M'li'\~'t.f~~,..; ,,;-, ';';" !nJ(,~,".: k~~~1t~;.!- ~J...~ i f ~~:. . ; . __ .,'~ . C,'C" ';, v;;': ...__._....~.._. L , ---''-'n--~~~t~~:~~ I \c:~~;~~ :~:~~", ~--'> tS~D$~ l~~~-~-~~\ ------u-:-~J dlbttld-. -' - ~_ 4M~~ ~.-ls~~-A\- "'- · 1..0. ,\ ._- ..~~~ l> ~O-{,Q~~~~ -rM.~~~d. (;~, .~lj~5<:~;~-.:.: - ) ----- ---.~) -------- -) ---- ~~~-_:>>_\-\...,-~~~ --- __~~31__~~~ ~~1\J.~~l!4t.,__________~ _~'n~~~ lll.-J _____ __.. __ ____u_ ___.__ _.__.___.__..______._~____ . .---. --~- -.-.--.-.-- ..-------------..--- ---- .-_._-----~---- -------~~_..._._._- _._~-------- ---.. _. ._---- .--_. - --------. --.------ .---..--.------.-------.-.-.---.--. ----------- ---"-' ._- - -----.-..---- -.---------------.-. ----.----..-.-----------------.---------..---.-.----.. ----_. ---_..-.------~--_._------------- ------...----- - --_.~----------_._-- . ------ - _.._~--- -----..--.---------.--- .------.- -----------.---.----.-- -- --.--.----..--.----..-----...-.-- ------'-- .---- ---_.__._~--_. -.---...-- _._-----~-- ..-----..------.--.-. --.--------------- .-- --.-<.----- -- 74e ~ ~rde ~<<"itIf ~ Community Education 110600 Village Road Chaska MN 55318 368-3688 Citizenship Integrity R~nsibility Learning Environmentalism Respect Human Worth & Dignity Generosity November, 1993 R(:(trH:'r->>r~ ..\.iblt !t t.....~f Re: Values Week :~F I, :; ;. 19~B Dear &lsinessmen: C'"":'r ,,-,,' ',_, 'Ihe ''Values Connnittee" is pleased to announce that Values Week will be February 20 through February 26, 1994. If you are new to the area or have not heard of Values Week, please find enclosed a brochure which briefly explains the Values Connnittee and Values Week. Also enclosed please find a copy of the eight core values adopted by the communities of Carver, Chanhassen, Chaska, Victoria, East Union, . Carver County and Independent School District No. 112. '!his year we are making a special effort to involve the business community. We have scheduled one of the leading experts on business ethics, Dr. Kennith Goodpaster, st. 'Ihamas University Professor, to speak at a joint meeting of the Chanhassen, Chaska and victoria 01arnbers of Commerce. He is scheduled to speak on March 21, 1994. More infonnation will be made available in the near future. Again this year we will be bringing in special programs during Values Week for the kids and the Values Celebration on Saturday night, February 26. '!he programs involved in Values Week and the promotion of Values throughout the year are furrled by donations. We, therefore, would appreciate any help you could give us. Please send donations to: Cormnunity Education, 110600 Village Road, Chaska, Minnesota 55318. Please mark "Values" on your check. 'Ihank you for your consideration and here is wishing you a Happy Holiday Season and a prosperous New Year. Very troly yours, VAllJES a:MomTEE . Serving: Carver, Chanhassen, Chaska, , East Union, Victoria, District 112 and Carver County COMMUNITY VALUES Be it resolved by the communities of .CARVEIl C,""HASSEN, CHASM. EAST UNION and VICTORIA. MmNESOTA that the following values: CITIZENSIIIP: A quality in indMduals whereby each adheres to and has an understanding' and appredation of the rights, responsibilities and privileges afforded our society under the Constitution of the United States of America; and, where every indMdual has a willingness and al?ility to partidpate in the democratic process in a lawful manner in a society where actions of the indMdual, group or government are free from bias, favoritism or prejudice. . ENVIRONMENTALISM: A quality of care and concern for our surroundings and being willing to help improve and preserve the environment GENEROSITY: A quality in an indMdual whereby each is willing to share imselfishly in words as well as action and is willing to serve others without pay; indiscriminate altruism, gratitude and appreciation. IIUMAN WORTII AND DIGNITY: One's assessment of the extent to which one is lovable and capable; the personal sense of being valued. . mTEGRlTY: The quality of strict personal honesty, truthfulness and sincerity. in the conduct of human interactions. LEARNING: A quality in individuals whereby each strives to learn more and increase . personal levels of fulfillment and competence throughout life; a condition in which one uses problem solving and reasoned argument to identify, frame and propose new and improved solutions to existing and emerging problems to the betterment of self and society. RESPECT FOR OTIlERS: A quality whereby each and every indMdual has an unselfish regard and devotion, free from pride or prejudice, to the welfare of others, as well as one's self, by respecting others; by displaying courtesy and compassion; by appreciating and accepting indMdual differences and cultural diversities; and by showing regard for and knowing the unique qualities of each person as a valued individual. RESPONSmR.iTY: A quality in indMduals whereby each knows, understands and accepts the impact and consequences of personal actions and decisions and whereby each tries to fulfill the obligations of self-sufficiency and active commitment to the common good of society. . be adopted and promoted as guidelines for all members of these communities. YOUTH COMMISSION Carver, Carver County, Chanhassen, Chaska, Victoria, ISD 112, & Community Ed 110600 Village Road Chasl<a MN 55318 368-3686 ~ YOUTH COMMISSION AGENDA Monday, December 6, 1993 'PM Jonathan Elementary School Lounge RECEIVED c ::i:: 0 'J, 1993 . en y v'- "" ,r.lmt\~~Ei\ Announ~ementc;: Bring the clean, pressed tablecloths to our meeting. The next Community Values Committee meeting is scheduled Cor Dee. 7 at 5:30 pm at Luke Melchert's office. Pizza/pop served. (Cree) Please note the items you will address at the meeting. 1) Call meeting to order. Take attendance. 2) Approve or amend agenda. 3) Review Minutes of November 2, 1993 4) OLD BUSINESS a. City Council Updates b. Loaves & Fishes Project by Lori Wellens c. Volunteer Service Directory - Jeanne S d. YC Meeting Notice in local newspapers & in high school paper- e. Teen Center Visitation Report f. Teen Night at the Middle School Dec. 3. Chaperones recruited. Natalie Rossini I g. Carver County Opening - Carly Sorscher h. "Slide-A-Thon" for ARC held Nov. 20 at CCC. Natalie Rossini i. Key Club Presentation - Nov. 17. Natalie Rossini j. Leadership Conference Nov 6 & 7. LeeAnn attended as a 4-H representative. k. Service Learning Conference at St Thomas on Nov.5. Molly DeB ower & Natalie Rossini 1. Chaska Community Center calendar. Article by Carly Sorscher. m. Community Values articles. (heroes) High School - Farrah Merchant, Community - Lori Wellens, Jeanne S, n. Youth Forums conducted at the high school. Part of needs assessment goal. Hold at 3 different times during school year. Sub-committee? Get Key Club, Student Council, National Honor Society to co-sponsor. o. Educational opportunities 1. Presentations by high school girls to middle school health classes. Natalie 2. City employees making presentations to high school classes. Jeanne 3. High school students tutoring elementary & middle school students. LeeAnn Olinger p. Newspaper coverage of Spaghetti Dinner. Natalie Rossini q. Review committee structure. r. Picture of YC in the Yearbook. Farrah Merchant s. Results of talk with the Chanhassen City Council on Nov. 16. Phyllis, Susan, Danielle, Natalie, Jeanne, Nicki were present Meeting with Minnetonka group. . . . 5. NEW BlJSINESS a. Christmas Tree Donation by Target (Chanhassen) Thank you to Target. Use of Tree for clothing drive. Natalie Rossini b. Report by LeeAnn on panel "What do parents expect of youth and vice versa?" Held on HS Library on Nov. 22 with Mr. Menzel moderating. (students participated) c. MN School Board Assnl"Show & Tell" on Jan. 13 at the St. Paul Civic Center YC Display area between noon and 2 pm. Nancy Kracke will help us. d. Mindworks topics at the high school. (English teachers? Present to them at one of their meetings?) Jeanne e. Grant Proposal possibilities to fund writing a "play" to demonstrate the findings of the League of Women Voters-Eastern Carver County survey entitled "Patterns of Risk" f. Minnesota Father of the Year Essay Contest. KARE 11. Jeanne g. Discuss a change from 7 to 7:30 pm to begin meetings. h. Set date for next meeting. . . Youth Commission Minutes November 2, 1993 Natalie called the meeting to order at 7:15 p.m.Members present were: . Natalie, Farah, Lee Ann, Jeanne, Rich, Molly, Carly, Lori and Louise. Jeanne informed us of the Youth Service Directory and it's progress. Hopefully we can finish it up by next week. It has increased greatly since last year. We need to get in touch with more people for Farah's articles- maybe, into the elementary school. Lori, Farah, Carly and Jeanne updated the group on the MCEA conference that took place at St. Cloud. Carly stated that she did not feel very welcome at one of the sessions. Carly and Farah will be writing a draft of a letter to the head of MCEA. Congratulations on the Spahatti dinner! It was a huge success. We have many new connections to get in touch with. Lori is going to write out thank you notes for. Festival Foods, Coopers, Community Denter and the Choir. Molly will donate some thank you cards and give them to Lori. We can not go to the convention this weekend, but Lee Ann is going with her 4-H group and will be able to tell the Youth Commission about her experience. We may be having a few people to participate with the Service Learing Program at St. Cloud in Chaska. . We receined information about the Slide-a-thon from Natalie. This will happen on Saturday the 20th of November. Natalie also will be going to check out the Underground. Arlene Borner wants female teens to come in and talk with her middle school health classes. Carly volunteered to write an article for the new calendar about the Youth Commission. Farah is going to find people to help babysit at the PTO meeting The next meeting is set for Dec. 6 at the Jonathan Elementary School, starting at 7:00. Lori proposed to adjurn meeting at 8:40 and Carly second. . . To: Chan/Chaska Soccer Club Coaches and Parents From: Club Officers Subj: Meeting December 8, 1993, 7:00 pm Chaska Community Center Date: November 29, 1993 Two motions will be open for discussion at the meeting. Both involve making an investment. This investment will raise the level of play for participants and enhance the image of players and the club. 1. The first motion is to hire a professional player/ coach to assist our coaches in teaching the basics as well as advanced skills. Background: . It is acknowledged that we have a great group of volunteer coaches and parents who do an excellent job of encouraging and motivating players. However, most of the coaches and parents have not played soccer. This makes it difficult to demonstrate and teach the importance of basic as well as advanced skills. Hiring a professional player/ coach will provide our coaches a resource to assist with training players on the various skills. The person hired can work with each traveling team at least 15 hours during May, June and July. Generally it is preferred that the teams' coaches be there when the person hired is working with the team. However, this may not always be possible because the' professional player/coach will be available during the day and volunteer coaches may not be available then. The person hired does not take the place of any coach. In addition the club is planning a coaches training program geared to the inhouse teams that would consist of about 6 sessions lasting 1 - 2 hours each in March and April next year. The fees for next year would be as follows with the above programs: Inhouse Traveling: Under 10 Under 12 Under 14-19 $35 (Under 6, 8 and 10) $70 $85 $95 Without these programs the fees would be $5 less for inhouse aud C20 less for the traveling teams. 2. The second motion is to specify a new club uniform for traveling teams starting with the under 12 on up. Background: . The current club uniform has been used for several years and the shirts have been discontinu~d and are no longer available. A new uniform including shirt, shorts, socks and . a tee shirt as an alternate jersey runs about $30. The question here is more one of timing. If motion 1 is approved and there are increased fees, should new uniforms be delayed for a year. The alternative for this year would be to purchase 2 tee shirts at a cost of abou~ $10. Players would need to provide their own shorts as well if they don't already have them. The inhouse fee traveling usually goes their own shorts. includes tee shirts and the U10 with tee shirts at the $10 cost plus These are the two meeting on December 8, contact a club officer. motions for consideration at the 1993. If you have any questions As an added note if anyone is charge of some fund raisers to reduce contact one of the club officers. Club Officers: Acting President: Vice President: Secretary: Treasurer: Field Coordinator: Referee Coordinator: Registrar: Boys District Rep: Girls D~strict Rep: Chan/Chaska Soccer Club P.O. Box 735 Cnanhassen, MN 55317 Rich Dorfner Bruce Hultgren Rich Dorfner Randy J<oepsell Ron Williams Gayle Vogel Jay Johnson Jay Johnson Jay Mitrani interested in taking future fees please 934-4231 443-2164 934-4231. 934-1091 448-7605 445-2847 934-5680 934-5680 937-1920 . . . October 22, 1993 Re: Proposed Bikepat~ Along Highway 101 Although the idea for a bikepath is favorable to us, especially for our children's enjoyment, we do have some concerns. Our concerns were voiced at previous planning meetings regarding the bikepath. If the proposed trail or pathway also included adequate fencing and landscaping along the pathway to keep people from wandering, we would be 100% in favor of the proposed trail. Our house backs up to the berm along Highway 101. Although the bikepath is proposed to be along the lower portion of the berm, or other side of the berm from our house, we are still concerned for our privacy and security. One of the reasons we chose the lot that we built our home on was for the privacy of the backyard, as our future plans for our lot includes an inground swimming pool. . , Experience has shown us that curious hikers leave the pathway, and walk up the berm to "see what i's on the other side." However, the "otherside" of the berm happens to be our backyard. Dog walkers also tend to wander from the pathways, leaving unpleasant reminders that they had visited. If the trail is constructed, perhaps a break in property taxes should be given to those residents who live along the berm, as a trail behind them will no doubt decrease their property values. Sincerely, ~G'l'Jy~~lll (Y Xv,\..;oY.J Ro~t & JoAnne Mortenson 7371 Kurvers Point Road Chanhassen, MN 55317 RECEIVED . ,~t\ NOV 1 5 1993 C1TY OF CHANHASSo. . 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 C ITV OF CHANHASSEN ~ MEMORANDUM TO: Mayor and City Council FROM: Todd Hoffman, Park and Recreation Director DATE: November 2, 1993 ;W SUBJ: Acceptance of $1,000 Donation from the Chanhassen Lions Cub As you are aware, the Park and Recreation Department teams up with our local civic organizations to sponsor a variety of special events throughout the year. The Chanhassen Lions have been a major contributor to the city's Septemberfest (formerly Oktoberfest). This year, the Lions Club sponsored their traditional food and beverage stand serving brats, hot dogs, hamburgers, etc. Although their gross proceeds of $1,600 were down from previous years, the Lions elected to pledge $1,000 back to the city to help cover expenses of the festival. This contribution is far in excess of the minimum contribution of 15% of gross proceeds. The Lions . are to be commended not only for their contribution to the success of the event, but for their unselfish pledging of over 60% of their cash proceeds back to the community. Ed Ginsbach of the Chanhassen Lions Club will be present on Monday evening to present you with a check. Attachment 1. Thank you letter to the Chanhassen Lions Cub dated October 11, 1993. pc: Ed Ginsbach 7381 Longview Circle Chanhassen, MN 55317 . . . . C ITV OF CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900 . FAX (612) 937-5739 October 11, 1993 Chanhassen Lions Cub c/o Mr. Gary Boyle 7214 Frontier Trail Chanhassen, MN 55317 Dear Gary and Lions Club Members: It's hard to believe Septemberfest is over and done with. I wanted to take a moment to thank you and the Lions Club for all the hard work that day. Your set up, food preparation, and table alignment was successful with the food and concession lines being held to a minimum. We hope the new expanded schedule of events was beneficial to the Lions Cub. The Lions Cub is important and you showed your commitment to the Chanhassen community by becoming involved in our community events. You deserve a big pat of the back for all your bard work. Thanks again, Gary and all members that assisted with Septemberfest Sincerely, 1/;.0 Jerry Ruegemer Recreation Supervisor 6~ J}...~ I o JR:nls .... ...t\ Government Edition 6 Aspen'S Dear Government Board or Council Member, Most government board or council presidents would agree that an important part of their job is helping their adminis- trator keep everyone on the board informed Board President Lynn Daucher bends over backward to work with her administrator so that board members know what's going on between meetings. Why not try some of her strategies... 1) Contact board members who miss meetings. "If a member can't make a meeting, I call him or her the next day and discuss the action that took place," says Daucher (Brea, CA). "There's nothing worse than a board member who feels left out. And all it takes is a phone call to remedy the situation." 2) Discuss complex issues with board members before meetings. "When tough issues are on the agenda, members often fail to ask for details and clarifications beforehand. As a result, the administrator and I have to explain the issue at the meeting--which takes time. December 1993 "To avoid this, I call each member to discuss these issues before the meeting. I address concerns and answer questions on the phone. Then valuable meeting time isn't spent going over every detail." 3) Keep board members in- formed via memos. "My administrator gives board members a weekly wrap-up of happenings at our organization. But in addition to his information, I send memos to keep the board briefed on issues like citizen meetings," says Daucher. "My memos enable them to keep up on things happening outside the board room. "If I meet with a state official, or a board member does something positive, 1'. include it in a memo as well. In addition, committee chairpersons inform me about their meetings--so I can update the rest of the board about committee activities as well." If you decide to supplement infor- mation the board or council gets from the administrator, be sure to work closely with him or her. Your administrator can offer valuable insights and make sure you don't leave anything out. Board or council members can help with public image Board Member Cliff Meeks tells me board or council members should play an important role in promoting their govern- ment organization's image. Here are two ways they can boost the profile of the government body in the community... . Blow your own horn. "When- ever something positive happens with a program 0" servi:::e, we let the community know Jbout it," says Meeks (Glassboro, NJ). "Board members are available for public presentations. This lets us share the good things we're doing with the entire community." · Getfeedbackfrom those you A serve. "We invite those we serve to sharewl' Advising administrators and boards in the US and Canada comments with the board and administra- tor. Their input helps us improve our programs and services, plus it creates better relations with the best possible advocates we have--the people who use and support our services!" . It takes an effort to be a responsible government board . Government organizations are like great oak trees: They often start decaying from the top down! In other words, when the board ceases to function effectively, the rest of the organization follows! Board Member Gerald J Berres tells me there are many ways to build a respon- sible board--one that guarantees that the organization will keep serving the commu- nity. Here are three specific steps he says are vital in the process: 1) Educate board members so they are qualified to make decisions. "Decision-making is important business," says Berres (Beloit, 'WI). "Board members must be knowledgeable about the pro- grams and services their decisions affect. That's why ongoing board education and training are essential for sound decision- making in the board room." 2) Take board meetings seri- ously. "Board members who take the cavalier attitude that board meetings are monthly social events do their organization a big disservice," he says. "We want members to conduct themselves with a sense of purpose--just like they would at any other business meeting. After all, we're here to accomplish a mission. To get there, we can't waste meeting time with frivolous socializing. " 3) Give the administrator the necessary resources to run the organi- zation. "If the board expects the adminis- trator to get the job done, it should give him or her the materials to do it," Berres says. "For example, if the administrator requests money in the budget for account- ing software, board members should approve it." Educate new board/council members about their proper role Board President Harley Meister makes no bones about it: Newly elected board members wiU be educated on two specific points about board ser- vice! "It's important for them to know from Day One what they can and can't do on the board," he says. "To spell out their responsibilities, the administrator and I thoroughly review two points during new board member orientation: The administrator runs the day-to-day management of the organi- zation, and board members make policy. "Board candidates are often backed . REPROD: (':10:\ OF TIllS :\E~'SLETIER 11'\ WHOLE OR PART IS STRIcny FORBIDDEl\. Quotations mu't have the consent of the publish('~. SubSCription inquiries may be directed to Aspen Publishers. lnc. "7201 McKinnev CJrde. Frederick. MD 21701 or 1-800-638-8437. Edltoria1 offices are located at 150 Third Srreer, Bo;X 226, Akron, lA 51001. Please send editorial comments to this address or phone 712/568-2418. by pressure groups," says Meister (Bremen, IN). "When these individuals are elected, they tend to bring a crusader mentality to the board--and attempt to right every perceived 'wrong' that exists in the organi- zation. "That's why it's so important for us to make sure new board members thor- oughly understand their proper role," he adds. "After our explanation, no board member thinks he or she can fire an employee--or meddle in other areas of management. "Policy-making is the board's focus. The best way to concentrate on policy is to let the administrator do the job he or she was hired to do!" Sincerely, Chuck Elliot The Board Doctor@ (and board member!) Aspen's Board & Administrator --..0-.. '"..""~, , -r"p", ,', ;j i' ~ ,,1,' ~ .4. WILLIAMS P/~!f:!!!!Afs'!l!!:1s~l'-ll! November 8, 1993 Todd Hoffman Parks Director, City of Chanhassen 690 Coulter DR. P.O. Box 147 Chanhassen, MN 55317 . RE: 13:362 Bandimere Park P:.::oposal, Tt'ftict" 1339 Dear Mr. Hoffman: On the basis of our telephone conversation on November 4, 1993, and in light of the fact that the City of Chanhassen has.decided to postpone the development of Bandimere Park for at least the next two to five years, we are closing the file on this project. In the event that you do in fact proceed with thia deYe~J\.')pment please contact our office and we will reopen the projec~ file. - 0 ..... ~, Please note that any future construction drawiriq~ Of the proposed park should include the following warning placed in t~e depicted vicinity of our line: .-:: i " WARNING II PETROLEUM PRODUCTS PIPELINEOIL Excavation and/or Constt~ction Prohibited Without Written permisaion Andrew Nimick, ROW Coordinntor Williams Pipe Line Company 2728 Patton Road st. Paul, Minnesota 55113 (612)633-1555 . .. From~ I f we can be of any assistance to you or should you have any questions regarding this matter, please do not helSitate to contact me at the number below. +. 'j ... ~ , '-' Sincerely, yJ~o ~saway Right of Way & Claims (918) 588-3229 "...-~, ,"""" ~~. Represenative ;. } ta,.",^ :) ~~'r'3 """,..." ;'itJ:!'i '. ,'-' .. cc: A. Nimick-Northern Region ~"r-t;"~r":t.. ~ .~,~. ;')"f ;; ,.I..~ \,. , · ,,4 i... RECEIVED t ': ',I"''. \ I "'-' V I NOV 1 2 1993 . ~In OF CHANHA~::>I::..N P. O. BOX 3448 . TULSA, OKLAHOMA '4101 ;~":;"':~;"':;' ';or ~.-> ..J~_~6.;i;" ~. 1 '. . . :~) ..I , '.'. J:..... f: .~. . , :. ,. i,J .. r /".1 ~:: 4, ::.. " ,.. ,</"..... $"'S~b~ri1~t,~lgus will have a special direct- ,I.. 1Q-t~~,~f\!QrthJ)0Ie mailbox at Chanhassen City Ha"~690'C5ulf~r Drive. Boys and girls can drop off or mail their letters to Santa's mailbox beginning t :<\ "r11~\.,; December 6 ancfcpnrihuing through December 21. ... ,0. ,-~.l: ....':.i.l'f.. Santa's helpers Will pick up the letters .:. .l each evening and .deliver them . N ""':\ ,."....'... "... straight to the orth Pole. 1.,t.?:T'~TV.":'. ,,''''- =.....\ Santa Claus requests that ,/.::: ...; , each letter include the full name and address of each sender, so he and his elves can reply to each one. Santa looks forward to hearing from you!! ,. ..,..-., .A"'.I""t,-.~:..;t~ ,............~ ...... -~-~i\ :::"'I~:~........ .~ ......;.:~~. · ...(Q:;...... ....-- .ce ~ ",.......,~ ... "", ~. -, ..~ ., r."'< ~ ~""" , ..A ~ '......1 ..;0...'..... ......... ......--.. rA~' ,.. . ~^ " ". "" ".._.~ , , I _ ..r," ,.~ t The, Chanhassen P~r1r&- Jle.creation tJepartwnt :,~ PreseiItst j BLOOIfBt1STER BOWLIl\F. .",' PTY l ,... '. . , .. . .. ~';........\..' -.".............--....-..... :S'.. ~.. t,1 \. '. t ~ . ,~,r; r\ ,', '.' ,', , _ ~""'" . ."i14 ;;4\U.;.i ",~.' '.j '!'l: ' '..: ',' . ,'~~'.FEBRUARY FESTIVAL . , ...' Ie,. . :'1 . .\ .. ?'" , ,,'i,' '. , .-. ~fJ: SCHEDULE OF EVENTS/ACTIVITIES LAKE SUSAN PARK ~. February 19, 1994 . Cro~,s-Country Ski Race ~t.the Afboretum ...........9:00 .11 :00 8.m. Ice Fishing Contest ..........iolt...~............................... 3:00. 5:00 p.m. Open Skate on' City's Largest Skating Rink .........3:00. 9:00 p.m. Cross-Country SkIIng By Moonlight .....................7:00. 9:00 p.m. Sled Dog Demonstration ........................................5:00. 6:00 p.m. S'more Cook Out .................................................... 5:30. 6:30 p.m. 'Lake Susan Bonfire ................................................5:30. 9:00 p.m. Food:' concessions ..................................................3:00. 7:00 p.m. Fireworks over Lakt/ Susan ................ 6:30 p.m. j TI' '-, ' -Ie......'! ~ l- l~~, "~"'I'if.!:~ .[......31... or '" . r .f!\1 . ~ \ ~ .j..<rf(;, 1 I~:;'<l . ." ~ . ::a J';~";}~J ~ '. ,'I r" ,,,r.....,L,<'.~ ,: :'~: OUf 'iirst ski trtp Is pkmn$d for .\f,\'ledn,(j'~d(r,y ,:<;~ . ' \ \ ' D\;c~:mber 29th at TroUhoLfQI')n Sid AreeJ. v.\J,t~ willl~j/e w A' ...~, ." . Chosko s.,,1iddle Schon! lJf~::~~~'h9nd r(b.~UJri'1 at approxim'Dt~i'f 5:45 - 6:00 p;~. Ages ~th thrtJ;' . ! 8th grades and adults (lv,ljr~~J older:) ore invited to attend, ij I:. Ii.essvn~: and rentt.l! ~~l.~p~tnt ore avc:HcJbl~<:'~:;j:!<i ore,.), Skier~ ;~h'f~u!ki CJI~~)L'Il1n~, extra money to purcho$e' ',f.;once~ion items. Look for c~dditiofHA flYt0DS an{~ Inf;onnation on,upcoHl!ra~.-J~c(1 trIps. ,; ~ . , "" Not\~: A phone \N1LL NOT be oya'!!'able t!:.Jr use for stud~nts retuming from Trollhau~en, Please, have transportation arranged prior to returnihg. Thank YOt:1 " " ",-;:':~":';~""~.-"'-", ou: ',f. '" -th".;,;; . " '~ud.el%'~:' ~>_:'q ';~~ S$2*3~~,~:j.'~, ,'~:,;.:,~~l't~~ v- ;;';.i.~.r~OO $13.00 .) $1$:00 Beginner Le$$on~ .::.~' ,: .<;:>; ......-Free ,. " .,Jree . ',~,( .... _.' . f' " . . v;::~.p H 11;;;' ' '. ..::iMln~f"t"um/Maxlmufn:4p1~6/';6,) I,: -:;c, . · C~~I;lY\;):~.{"_fn*je~. V~t.h e;.~.~ if' f.\IiIII_ 'o.-"~ &"l~_~ - .,!-]~- ~ ':s-~:et':'k '. '~-~ ~,_; 1~~c:.~.TROu;,~"ljGEN$!:;~'.f .. '~?~'.. tMiO I . ',-~ .~t;.." . ,~c ) '\~~" '\~.';'.\./'::;,',~ ~ ,.\ ,.".~;":odf ~.~-:-.;;~-:.,,,:~. I <~ .-..~-" Oc;rtlclpont's Name -.>o'.c<.". .. .' .' .. ,;">>d4"l fl. l@bo,~~5_.(~,"lG1', .... '.:..4lJ~'-", '.' . d' ""'. ::;~ .. ' I . -,~~,-,~-~ _.~'.,..'~.~-~. .-'~ . . .~,._~'Y """"'=:1: ~~,' '> .~- . '.,,"".'~""--:= .' ..uj ._~ ..' i =~:':~~NaM:~I~~$;:~~-~~~~~~~:t?~t~~ I t.~utlderui9n~d.pcJl't~int,gUardlf?f'I.or~"~;.';.'j.qMer~DyaQi.e..:.'.I:S. fu.'~'I!oW!tW,. .... ".. . "~.'Mt. .-.'~' ','Y. "';~'I moo11oned octlvlty(Ies); and I furtner fie=':tfj'l?ilty rJl)d \"l\"I!e~Jw~ml .. , (~c:t'i may . I .,.tyfter.d.bytheafor8mentione,~i~~'~,....: ~~r'fJCH,fI.ot:9!~~;9:W,--~~f~V.~~'_. '. Y;;' ~~~~:';".:. I r",~ft)mHo. ChonhOllel'\ Park andR"~~I~:::~rtm(jtA,~~Jt~~),)j~,,...r":.~:!l'lh~,~\" .1Si!';.~~'::.;.c.' :;:'h~~;,~ ~ . I ; ; "i__' 1; ":'.:.. . " '..;Ea-=-~..'::..-.. f:f;:. .~~,_,=~,,:_'.~:_::::~'c~~~:o;,;~~"'- .~, ,..~~ if; - P...:___ - "(olIM'f"~\;'l'",I!!.!?:!l=':lt,ii,jI;?~t~ ,.~::::::::;;;~~C-:~~~8 '. iL ..-.~-~~_. .,-,.'''._.,.-~"'~-~~ "I"'.u).IY l"'ei'\>tlll' . toJ ,~_!::lllI ~!ftIl ftl.ll'<:H Ir<:a .. _ _ _ _ _ ~~"" '.'.!J 1;,,$ ';;::J~ r,,~'i t't-) __ l'JiR K,,:':1 r.A';' '. n_.-ea....:,,~ - - - -- ;: .. ..,~'...k'__._....-_:.,v_.__ ';-! r r(.('::.t'!' ~\it".) i ~~- gJi iIJ'a\Q tC' WI-. " Fe.illI." ~. Lift Ticket and Bus: Rental Equipment: '~-if:):J} ':'l07?Q~ , ,'-," ..~,#..,;!< ..",. .