Loading...
1992 02 25 Agenda FILE AGENDA PARK AND RECREATION COKNISSION TUESDAY, FEBRUARY 25, 1992, 7:30 P.M. CHANHASSEN CITY BALL, 690 COULTER DRIVE. CALL TO ORDER 1. Approval of January 28, 1992, Minutes. 2. Resolutions: a. state Outdoor Recreation Grant Program b. Federal Land and Water Conservation Fund Program 3. site Plan Review: Bluff Creek site Keyland Homes James R. Hill, Inc., Planners, Engineers, Surveyors 4. Final Amendments, Chanhassen Park and Recreation Dept. Five Year capital Improvement Program; Neighborhood and community Parks. . 5. ~ 6. 7. 8. 9. Chanhassen Trail Plan Implementation, Phase One (1990-1995), Phase Two (1995-2000), and Phase Three (2000-2010). city of Chanhassen Park and Recreation Needs Survey. South Lotus Lake Gate Attendant Program. commission Member Presentations. Administrative Presentations: a. Approve 1992 Fourth of July Fireworks Contract. b. Approve 1992 Fourth of July Band Contract. c. Evaluation - Teen Night Out Program. 10. Administrative section. . CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING JANUARY 28, 1992 ~ Chairman Schroers called the meeting to order at 7:30 p.m.. MEMBERS PRESENT: Fred Berg; Jim Andrews, Randy Erickson, Wendy pemrick, Larry Schroers, Dave Koubsky and Jan Lash STAFF PRESENT: Todd Hoffman, Park and Recreation Coordinator; and Jerry Ruegemer, Recreation Supervisor WELCOME NEW MEMBERS: Schroers: The first item on our agenda is to welcome our two new commissioners, Fred Berg and Randy Erickson. Congratulations. Welcome to the Commission. We look forward to working together and hopefully we'll be able to accomplish a lot. You have had an opportunity to meet everyone here so far? We are honored to have Mayor Chmiel in our midst this evening. Have you had an opportunity to meet the new commissioners? Mayor Chmiel: Yes. Schroers: Very good. For your information, there's a couple of items of past business on the agenda tonight such as approval ~f the Minutes of December 10th and. Hoffman: Item 8. . Schroers: Yeah. Priorization of the 1992 Park Acquisition and Development. You probably won't want to vote on those two items seeing how you haven't been involved with them in the past. But other than that we have" all been in the situation where we're sitting here brand new and we know that it might be a little uncomfortable at first but we hope that we can make you feel as comfortable as possible and encourage you to participate at whatever level you feel comfortable. Okay. ELECTION OF OFFICERS: CHAIRPERSON AND VICE-CHAIRPERSON. Schroers: Do we have any nominations? Pemrick: I'll move that we keep Larry Chairperson and Jim Vice- Chairperson. Lash: I'll second that. Pemrick moved, Lash seconded to elect Larry Schroers as Chairman and Jim Andrews as Vice Chairman of the Park and Recreation Commission for 1992. All voted in favor and the motion carried. APPROVAL OF MINUTES: Lash moved, Pemrick seconded to approve the Minutes of the Park and Recreation Commission dated December 10, 1991 as presented. All voted in favor except Berg and Erickson who abstained and the motion carried. . Park and Rec Commission Meeting January 28, 1992 - Page 2 APPROVAL OF 1992 AGENCY MEMBERSHIPS TO THE NATIONAL RECREATION AND PARKS . ASSOCIATION (NRPA) AND THE MINNESOTA RECREATION AND PARKS ASSOCIATION ( MRPA ). Hoffman: Chairman Schroers, really no explanation of this items is needed. What I simply wanted to point out is that our membership to these different agencies are both important to individual members but they're also important to the city as a whole due to the work that these different agencies do. The one example which I cited there is the lobbying efforts which initiated LAWCON which the City has been a very big benefactor of in both the Minnesota Association and the National Association carry out extensive lobbying efforts which do benefit the local municipalities in the areas of park and recreation. That's one of the major reasons I feel it's important that the City does maintain those memberships with those different agencies. Schroers: Okay, very good. Can I ask for a recommendation to approve the agency memberships to the NRPA and the MRPA? Andrews: So moved. Pemrick: Second. Andrews moved, Pemrick seconded to approve Chanhassen Park and Recreation Commission's membership to the NRPA and the MRPA. All voted in favor and the motion carried.. Hoffman: Just one side note as well. I've listed the publication sheet you should be receiving and if you don't start receiving those in the next month or so, please let me know either through a phone call or at a meeting so we can get that mailing information back on line. NAMING OF THE PARK AND RECREATION COMMISSION AS THE CHANHASSEN TREE BOARD. Hoffman: Chairman Schroers and Park Commissioners. The City has recently completed an application to become a tree city USA. If Chanhassen meets four standards we can become a tree city USA which allows us to be eligible for several grants through the DNR, forestry section. We also receive a walnut mounted plaque, a tree city flag, special highway signs for the community's entrances. Attached for your review is a copy of the application and a copy of the brochure on tree city USA. One of the four standards is the naming of a tree board. We are asking that the Park and Recreation Commission be named as the Chanhassen Tree Board. A second standard is establishment of Arbor Day Celebration which all City Council members and Commission members would be able to participate in. That way we would formalize and expand on our tree give away program which is held every year. Make that in a form of a celebration. Expand that at Arbor Day recognition and proclamation. Again the preservation and planting of trees is a practice which many of us are near and dear to our hearts and we've talked about on numerous occasions. The Planning Commission talks about trees. The City Council talks about trees. I think anything that we can do to further th~ir importance in our city is beneficial. This . application has been made. We have not heard back from them yet. The other two measures which we need to 'meet are you need to spend $2.00 per -...'-" - Park and Rec Commission Meeting January 28, 1992 - Page 3 . capita on a tree program. That's outright purchase of trees. Maintenance of trees. Purchase, trimming, moving of trees. All those things combined. We did meet that. We were up in the $40,000.00 to $50,000.00 range in expenditures as they relate to trees on an annual basis. Then the other standard is a proclamation. An official proclamation of the Arbor Day Celebration. With that we are asking tha tthe Chanhassen Park and Recreation Commission make a motion to name themselves the Chanhassen Tree Board as well. Berg moved, Lash seconded to designate the Chanhassen Park and Recreation Commission as the Chanhassen Tree Board. All voted in favor and the motion carried. Lash: Todd? I think I read, I guess I'd like us to check into this. In the past Chaska I believe has had a program for residents where they were able to buy. I don't know if they got a deal through a nursery or how this worked but they were able to buy trees, if they were a resident for a reduced rate as an encouragement. I think it was for mostly new homeowners to try and get some trees on their lots and I think that would be something I'd like to see us check into and see if we could have something like that. Schroers: I was hoping that this would generate a little bit of ~iscussion. I guess are we going to include the Tree Board in our name or are we abandoning the Park and Recreation Commission for the Tree Board? . Hoffman: Just an additional title. You're still the Chanhassen Park and Recreation Commission. Being named as a Tree Board is a formality as part of the process of making this application. Berg: I guess as far as Arbor Day celebrations and whatever are concerned, I'd like to see us get involved with the schools as much as possible too. Educate the kids. Lash: You know the little seedlings that they passed out to the kids on Arbor Day, do we pay for those or where do those come from? Are they donated? Hoffman: Received through a donation. Lash: Just speaking for myself when those come home, they're so small that and they come at the time of year when it just doesn't seem like it's not a time that you can plant something like that. You've got to put them in a bucket or you've got to take a lot of care of it and then work it transplanting it. It's so small to put it in your yard that the first time you mow you mow it over and it's history anyway. I thought if we were putting any money towards it. I would rather see it go towards a program where people who need to have more of a substantial tree in their yard could get it at a reduced cost. I like the idea of giving the kids. It's an experience for kids to get the little seedlings but I wonder if any of them have ever survived. . Hoffman: The survival rate is very low and we recognize that. Tim Erhart does donate the trees each year simply because of his interest in seeing trees planted within the City. Program which you spoke of in Chaska is. a Park and Rec Commission Meeting January 28, 1992 - Page 4 very good program. What we would do is, I believe they take orders and w~ would put the order list out for bids and obviously being a muncipality a~ having a very large order of trees, you're going to get a substantial price break. Then you have a pick up day and that type of thing. I believe residents are very interested in planting trees. However when you go to a nursery and you n~ed to pay retail prices, it's fairly prohibitive. Those are some of the issues that were discussed at the Council level when the tree ordinance. For new homes you currently need to plant 1 tree and we're talking about shouldn't it be necessary that they plant 3 trees or 2 trees but again you start tagging on additional costs into moving into the. community so they wanted a balance there as well. But giving the people the opportunity to purchase at their own will for a reduced price would probably be a successful program. Schroers: I think that just giving us this additional title hopefully will make the entire community a littie bit more aware. Maybe in terms of construction. Taking extra precaution around trees and that sort of thing would be a big benefit as far as I'm concerned. I noticed that we've lost a lot of nice trees due to construction. Hopefully this will help the problem on that a little bit too. Lash: At one point a while back, a year or two ago, wasn't there work on a tree ordinnace? Hoffman: Yes. Lash: At Council. And was that finally approved? . Hoffman: Yes. They worked through what we discussed earlier. The 1 or 3 trees. Ordinances are in place for developing, replacing the caliper inches which is if you cut down a 30 inch oak you need to replace 30 caliper inches which is hard to argue that you're replacing the 30 inch oak tree or whatever you cutting down. But measures are being taken in that regard. The map over, the aerial photo over on the board here is in conjunction with the DNR and working on a tree preservation, reforestation program through our Planning Department. Working in conjunction with a forester under contract to take a look at the remaining forest which were originally here. ...and then taking a look at what areas might be likely to reforest to gain back some of that forested area in our community. I believe it's just under 10% that's currently forested which is very insignificant as compared to what the City of Chanhassen used to look like. Andrews: I have a procedural question. As the Tree Board, do we meet within our Park Board meeting? Do we have to adjourn and reconvene as the Tree Board? Hoffman: No. As issues for the Tree Board would come up, those would be discussed in the context of the regular Park and Recieation Commission meeting. There has been discussion or I had discussion today with Councilmember Wing about the possibility of having a subcommittee. Tree Board subcommittee comprised of somebody from the Planning Commission, a couple members from the Park Commission and interested Council members th. can discuss these issues and that may be an avenue which the Park Commission would like to investigate as well. . . . Park and Rec Commission Meeting January 28, 1992 - Page 5 Schroers: This may enlighten us or open some doors as far as how to preserve some of that Bluff Creek area. Andrews: I just have to make a comment too. I think it's kind of ironic that they're going to give us a walnut plaque as a part of the Tree Board. One of the most rare trees in our area. Pemrick: When it says $2.00 per capita. Where does that money come from? Hoffman: They want you to, in your overall budgets so a portion of my salary, a portion of the Planning Director's salary, a portion of the people doing site plan reviews insuring that trees are not clear cut for development. Our park maintenance people who are out trimming trees. -Cutting down dead trees. The work they just completed in Pheasant Hill Park is considered part of that. Controlling the dead tree population that was in that park. The removal or the moving programs we've had within the parks. Leasing a tree spade to move trees. That's all included. So it's included in our overall budget but we certainly could increase the expenditures in the area of trees if we make a point of it and if that's what the city would wish to do. Schroers: Good. Any further discussion on item 5? ESTABLISHMENT OF 1992 LAKE ANN PARK ENTRANCE FEES. Hoffman: Each year the parking permits for Lake Ann are established by resolution. The history of the permit fees and annual gross revenues since 1987 is shown for your information. Attached are the Minutes of last year's discussion which is maybe fresh in your memory and inclusion of the 1991 revenue report which was prepared by Jerry. Please note that personnel costs for seasonal employees are shown on the report. However the cost associated with administration of the gate attendant program and the cost of the permits is not identified. It's interesting to note the series in 1987 revenues were down at about $14,000.00 and they jumped pretty dramatically in 1988. That was the heavy drought year. By the end of May we were substantially ahead in revenues generated. Parking permits sold. They leveled back out in 1989. But then again raised up in 1990-91 and that was due to the implementation of the charging $5.00 for 15 ball players on each team. That increased revenues by just over $5,000.00 so it shows where that increase came from. Last year's discussion on this issue at the February 26th meeting brought out the following points. It was discussed whether or not we should consider raising the fees in 1992 to increase revenue. Revenues generated are insignificant in the overall budgeting for Park and Recreation operations. Non-residents playing on adult softball teams receive a resident pass and should users of Lake Susan Park be charged a fee? Responses to each of these points has been prepared. I'm sure you've read through them. The fees can again be raised or lowered in any given year. It's reviewed by the Park Commission each year and then approved by the City Council. All we need to do is determine what the consequences would be if we raised or lowered or whatever we do with the fees the public is going to react in a certain measure. That's what we want to try to do to determine. A second issue is revenues generated from the parking fee program are relatively insignificant on their effect on funding Park and Recreation operations. They represent Park ana ~ec Commission Meeting January 28, 1992 - Page 6 about 2% of our an~ual opera~ing budget. Non-~esidents playing sOftball,.' Chanhassen are savlng $5.00 ln the purchase prlce of a pass and then agalT. as can be seen from the revenue figures. However, incorporating the $75.00 charge into the softball fees rather than relying on the belief that the players would buy a pass anyway has resulted in increased revenues. As stated there, if we attempted to go back in and pluck out that additional $5.00 from those non-residents, we would have some very tricky bookwork and tracking type of operations to complete within the department. Then again Lake Susan was acquired~ purchased and developed through a variety of funding sources. Charging users to enter this park. To use a community amenity which the vast majority of cities provide free, the fee at Lake Ann Park was originally based upon the assumption that revenues collected be placed in the general fund to offset the lifeguard cost. So the free was originated approximately 18 years ago at Lake Ann Park in an attempt to offset some of the costs in the lifeguarding program. My position as the Coordinator of the city parks continue to be that parks are a service to the community which are available free of charge. The thought of packaging parks of a product for which you must pass a gate and pay a fee does not match my expectations of municipal parks. However in that Lake Ann is a special use facility offering to my knowledge, the largest fully guarded beach in Minnesota, I have acted neutrally in reference to parking fees in the past. However considering the number of negative-aspects associated .with the gate attendant program, those are listed there, I'm asking that the Park Commission take a look at, a close look at the parking fee program. This has been an issue which I've put a great deal of thought in. I'm interested to hear the Park Commission's viewpoint on this. You've . read through my report there and again it's a situation where we run into substantial amount of problems operating that gate house. And for the $10,000.00 which are received back for that, I'm questioning whether or not that's a program which we need to continue to operate as a part of the operations underneath the Park and Recreation Department. It is revenue. I know that the Park and Recreation Commission has been very conscious of that particular revenue. It's about $10,000.00 give or take on any particular year. The City Council is very conscious of that revenue. However, taking a look at that number as it relates to our overall budget, it's fairly insignificant. If we were just to dismantle the gate attendant program, $10,000.00 being worked back into the revenue side of our general budget is pretty insignificant. We are a municipality which is different from most others. There are very few municipal parks within the State of Minnesota which have this type of fee and so again the recommendation which I'm bringing forward to you tonight is that the revenues which were anticipated in 1992 have been budgeted in our 1992 city budget. Recommendation is to keep the fees for 1992 as they were in 1991 but to take a close look at what we're accomplishing with that gate attendant program and to forward an appropriate recommendation upon doing so to the City Council. Schroers: Thanks a lot Todd. deserves some discussion here. of interest regarding this and Jan, how would you like to? Lash: Start? Gee, I was interested in hearing what everybody else had t~ say first. I do have one question first for Todd. I'm not quite clear I think that this is an item.that definitely I know that I have some particular points I wouldn't be surprised if there are others. Park and Rec Commission Meeting January 28, 1992 - Page 7 . about your meaning. 8y doing so the City would realize increased service in other park and recreation areas? How would we? Hoffman: Simply by the, it "takes a considerable amount of time to administer that program. To hire employees. Go ahead and conduct employee training and make out time schedules. Receipt the money each morning and if we do not have that program, it would simply be hours gained to accomplish other things within the department. Lash: Okay. My thought was that your meaning for that was that we would use the gate attendant in another manner. Hoffman: Other manner, no. Lash: Okay, because then I didn't see any cost savings for us. Hoffman: Approximately 6 or 7 people are employed as gate attendants each year and those positions would simply not be available under the department. . Lash: I know one of the concerns that's come up in the past, and I think that this is Larry's and it is one for me also, is the fact that having the gate attendant I think does tend to make people feel a little bit more accountable for their actions within the park. Maybe if we were to review this whole program and instead of having a gate attendant, have more of a roving person throughout the park and I think we've talked about that as something we wanted to look into anyway. More with volunteers or senior citizens as having some park patrols. Maybe that would be an option rather than having someone at the gate. . Schroers: Okay, maybe I can elaborate a little bit more on this. I have quite a lot of experience in this gate attendant arena. I totally concur with Todd that it is, it does generate several administrative problems. However, my experience has been that gate people tend to be very helpful. They answer many questions that people will have upon coming into the park and very importantly as you mentioned, I think that they give the impression that that park is staffed. It's a place that we care about. We're concerned about and I have a real concern. If we take the gate out of there and we just have an open door policy, people are going to get the idea that they can just come in there anytime and do just about anything they want when the gate is not locked. And even though we may have some patrolling going on and some police protection, they aren't going to be there at all times when the park is accessible and people are going to go in there and cause damage and carryon disruptive behaviour and that sort of thing in the absence of a staff person. I think it's really important to have that there. Another reason that it's good to have someone there is to have a phone and someone who knows how to get a hold of someone in case of an emergency. I realize that there is a phone and lifeguard that's trained down on the beach but there is quite an expanse of park that is not on the beach. The ballfields and at the tennis court and if there is an injury, someone can go right to the gatehouse and say I need help and then they can get some help in a hurry. So my concern is not losing a revenue or the revenue that's involved but we all calling a special use facility and I think the reason for it is because it's a special place to all of us Park and Rec Commission Me_:ing January 28, 1992 - Page 8 and we need to give it special care and it maybe doesn't have to be a gat. person but I think that we have to have some visible staff person in the park to both be helpful in a number of ways and to protect our interest in the park as well. Berg: Tying in with what you're saying, I'm wondering if the fact that you have to pay a fee even though it's fairly negligible, if that doesn't help create the image of it being a special park. That doesn't add to it a little bit. Schroers: I think it does but if there's no one there to collect a fee, it's on your honor system, the younger people, the people that you're generally going to have problems with. Saying ah, I'll pay next time. They're in the park. Berg: I'm saying the two together would, they'd have to be together. I'm not saying elimination of the guard. I'm saying having the fee and the guard there helps create the feeling that it is a special. It's a different place to go. Schroers: Yeah. I think that I would not be interested in attaching a fee to the use of Lake Susan Park unless at some time we got that up to where it was on line with Lake Ann and we were offering a full service beach with lifeguards. I think we're basically going to be catering to a younger crowd at Lake Susan and I wouldn't care to charge a fee to get into Lake Susan. I guess I like the structure, the rates as they are but I think we maybe need to work on the attendant program and maybe do some creative thinking and kick around a better idea. However I don't know what that might be. I think a roving park person, unless he's someone that's on a vehicle that really gets around and the vehicle is signed and he's real identifiable, I think that that's a workable situation but otherwise having an attendant in the gate. is everyone that...and that sends them a signal when they're coming to use our park. Koubsky: It's the one benefit I see too to the program is we do create, even though our mission isn't to create jobs, we do create some part time employment for 9 people which is, the community's paying the fee but out of that we're giving some people some job experience and some level of responsibility. An idea I had just here, we have the extra $10,000.00 and I know supervising or overseeing 9 additional people is a drain on staff. I was wondering if it's possible to research an internship. Somebody who may be studying for park and rec. Possibly a part time position over the summer. Roll some of that $10,000.00 into that which would help you and Jerry out Todd. There again we'd be creating a position. We'd be creating some employment. Keeping a watchful eye over our park system which I think we're all concerned about. We would be helping you out. We'd be helping the 9 gate guards out and possibly somebody's potential carreer path. Hoffman: We have included in the 1992 administrative budget $5,100.00 for a contract employee for approximately 4 months. Their position title would be program specialist and so they'll carry out quite a few of the duties which Jerry would be working on. Freeing up more time for Jerry to be . involved with the gate attendants. The training of the gate attendants h been one issue which we've put additional time in each year. It's a unique Payk and Rec Commission Meeting January 28, 1992 - Page 9 . job. You're isolated. You have a lot of time on your hands in certain cases and in other instances you're very, very busy. That tends to lean towards, how shall we say it, inappropriate work habits at certain points. It's hard to keep these people on the ball. Having some experience with the folks at Hennepin Parks, I believe their gate attendants do a good job. They are a messenger. They do provide information about the park. However, on the other hand they do receive a lot of verbal abuse and a lot of heckling as well from folks. So it's an issue of concern to us and we continue to try to work out the problems. Lash: Has the verbal abuse declined though o.ver the last few years? I know at one point you did think it was really not worth the effort that was going into it when we were having the problems with the visitors. The visiting team parents coming in and having to pay and when we changed that policy. What kind of people are objecting to this? Are they non- residents? Are they residents? Ruegemer: I think spectators coming in to watch adult softball would be one of them. . Hoffman: It's a pretty wide gambit. A number of people see the park sign and pull off TH 5 and just want to drive through the park and find out what it's location is and they get nailed with a fee and they don't want to pay "it so either they turn around or they give you some type of their opinion of being charged to enter this park and pull a U turn and head out of the park. We talked about that. I think the point was brought up tonight about the Commission. My thoughts were down the same avenue. It does provide some security for that park. It does provide jobs. Employment. We keep a very close tab on that. We try to hire city residents for our seasonable positions if they are available so there are benefits to the program. If it is the wish of the Commission to continue that, we would certainly carry out that program and continue to work on it to improve it. Schroers: Several of these issues have come up for me in the past just personally at work and we have the same thing. People drive up and say we just want to drive in and look and see what the park is like in case we'd like to come back and see what kind of picnic facilities you have. We say go ahead. Come on in. We don't charge them a fee. I think that the same courtesy can be shown to someone who comes and says well, I just want to watch my neighbor play ball for a few minutes or something like that. We can certainly let them drive in. I don't know, besides the seasonal stickers, do we actually hand out a sticker for a daily parking pass that they have to display in their window? Hoffman: It's just like a post-it note with the daily pass on there. Lash: Why is that necessary? Hoffman: Why is it necessary? Simply to, if we do do an enforcement of a community service officer going through the parking lot, they have identification on their vehicle. . Koubsky: It's a receipt. Park and Rec Commission Meeting January 28, 1992 - Page 10 Hoffman: Receipt as well. If we did not do that, if we ever chose to dOe some type of enforcement, that type of issue...identification on the vehicle. Lash: But you could assume if the vehicle is inside the park grounds they've gone past the gate attendant and they have either shown their pass or paid their daily fee. Hoffman: On numerous occasions when people do drive up and they don't want to pay the fee, they just take off into the park. Then we instruct the employee to call a community service officer. Hopefully get a license plate and then they head on down and try to locate that person that just flew by the gate. Lash: How often do those kinds of things happen? I'm naive I guess but. Hoffman: Jerry has worked with that program for the past few years but in my experience, I'd have to stop in there just to work with the seasonals on the way home and things like that and for the most part people are fairly cooperative but there are instances where I stand out there and people are fairly objective to the system. Again it's unique. There's only one other city park that I'm aware of in the metropolitan area"or in the State for that matter, and that's the Bloomington, it's a special use, the beach there at Hyland. Across from Hyland Park in the city of Bloomington. So many people aren't used to it. That may be 0ne of the... If you go to a State park or County park you're fairly tuned in or you're patterned to . expect to pay an entrance fee when you get there. People who are used to going to other communities to watch a ballgame or play in a ballgame or come to a particular softball tournament typically are not charged and so when- they show up at our door, they say what? Schroers: I think that's understandable. I think if someone wants to drive in the park to look for their dog. To look for their lost child or to see if a neighbor or a friend happens to be there. Whatever, some kind of reason like that, the gate person could just say fine. Just go in. If someone wants to come and attend an event, a ballgame or something or spend time at the beach or something, I think we have a ri~ht to charge for that because we do have a capacity limit in that we have only so many parking spots and people who aren't willing to pay for a place and to come into should maybe go somewhere they don't have to. I understand what you're saying about the ballpark thing and I really agree with that. It would probably upset me a little bit if I had to go somewhere and pay $2.00 to Park and Rec Commission Meeting January 28, 1992 - Page 11 . Schroers: Do you have trouble with the attendants themselves? Do complain? Do they generate a lot of problems because of whatever? too hot or someone hollered at them or something like that of that Do the attendants themselves create problems for the staff? they It's nature. Ruegemer: I think when they do have a lot of time on their hands, they do tend to not have real good work ethic I would say but that's something that we have to work on as far as service training. How can we motivate the employees to not screw off. Keep their mind in tune to what their task is. Hoffman: Be expecting that next car into the gate. Welcome to Lake Ann Park. . Schroers: Some of that we've come to take in stride. At certain jobs, our lifeguards when it's 60 degrees, cloudy and windy and no one's at the beach, you hardly expect them to sit in the chair and stay focused and that sort of thing so we just kind of take a certain amount of that into consideration and then as supervisory staff, just to make sure that it doesn't get to an unacceptable level. That's our job and that's what we're getting paid for is to say you know, for these seasonal employees that are at that age where most gate attendants are still high school age and then others, lifeguards and stuff are a lot of time college aged or whatever. But park and recreation should be an enjoyable thing not only for the people that come to use the facilities but for the people that work there as well and we try to keep a balance. I don't think it's reasonable to expect to pay somebody $3.50 or $3.75 an hour and expect them to perform like a Swiss watch or something like that. So we tolerate a little bit I think we kind of stress the fact that we're trying to maintain an image and you know, if you're reading a book or something, just don't be sloppy. Don't be obvious. Be half undressed and have obnoxious music bothering other people and that sort of thing. Lash: I agree with your points totally Todd and I came with the idea that I would be flexible on this issue and if everybody else, because usually I've been kind of a stickler on this one but I decided I'd be flexible and if everybody else thought it was something we could live without, I'd go along with it. My biggest concern about if we tried it without a gate attendant and without the passes is if it didn't work out, to try and go back and start it again. Then I think we'd have really a big uproar from people. I would fear that reaction of trying without and I'm trying to think of a way that we could do an experiment or try something different but still have that to fall back on in case we realize that that having the gate attendant for the security part of it was worth the money we were spending. Maybe at that point in time maybe all we'd have to do is reinstate the gate attendant policy and come up with the money to just pay a gate attendant and not use the pass money to offset that cost. If that's basically what everyone wants is to have the security and it's important enough for us to do it, we need to try and figure out a way of coming up with the money. And whether we want to keep it by the parking permits or whether we want to come up with it a different way. Is that what it's boiling down to? . Koubsky: Well Todd what would our other options be if we had gate attendants for raising the revenue to pay them? Without having a fee? Park and Rec Commission Meeting January 28, 1992 - Page 12 Hoffman: A fee? ~ Koubsky: A fee. You know a fee is one method of generating revenue. Hoffman: Correct. If we did not have a fee, then it would simply be a budget expenditure out of the general fund. Lash: And as of, well not this next year but the next year we'll have to have staff down at the.. Koubsky: Concession building. Lash: Right. And that money would come from the boat rentals. Do you think that the boat rental fee would be enough to offset the attendant salary too? Hoffman: Probably not. Lash: We're just going to break even? Hoffman: If we put a gate attendant out there without the job of collecting fees, that would really be. Then they'd have nothing to do. .This issue has been revisited. You go back each year, maybe it's a silly ordinance. Maybe we ought to make it every 5 years because it's been discussed on and on each year and the beach discussion has been brought up Should we move the gatehouse down to the beach parking lot and just charg~ for the beach and let everybody use the ballfields at will? So the progr~ in the past few years since we instituted the policy that youth sports or anybody who's paid for swimming lesson and their parents, participants, whoever so we're essentially letting 25% of the people that drive up to. that gate in free. Since we've instituted that policy it's worked fairly effectively. We've had some moaning from the softball teams since they have to pay $75.00 per team for the parking passes but again, it's raised our revenue. It's helped out the program so it's ran fairly smoothly. The recommendation to keep it at last year's rates for 1992 came across. However I did want to test the waters about the gate attendant program. I have mixed emotions as well about the gate attendant program at the boat access. Again, a very unusual situation to staff from 6:00 a.m. until 6:00 p.m. or 8:00 a.m. until 8:00 p.m. to staff a boat launch. A municipal boat launch. The only one that I'm aware of, it occurred simply because the city at that time needed to appease the concerns of residents in that area when that boat access went in. The program does cost the city dollars to administer and dollars to hire those people. The benefits we receive back are again that it does tend to enforce or at least we can enforce the parking policies which are in ~lace down there at South Lotus. Not parking on the street and that sort of thing. With the Eurasian Water Milfoil issue, which was brought up, some of that checking is taking place but as I mentioned in my report, again it's really a small portion of the total time when that boat access is open that we have somebody there staffing it so you can't expect that it's going to keep Eurasian Water Milfoil out of Lotus Lake. In fact the lake already has Eurasian Water Milfoil so. Again the gate attendant policies, we can certainly continue to operate as we . have in the past. It is generating some revenue. Again I just wanted t Park and Rec Commission Meeting January 28, 1992 - Page 13 . test the waters about the feelings of the municipality or the city charging for city parks. Or at least one of our city parks. Schroers: I'm curious about a couple things. I guess that you could sell me on the fact that we don't need an attendant at the boat launch. I could live with that. I think just we can inform Carver County Sheriff and our local deputies that we're pulling the gate person out of there but we would like the ordinances enforced and I think word will get around real fast when they start getting ticketed for parking in the wrong place or for too many vehicles parking in the designated parking area and they start getting ticketed. They're going to be unhappy and they're probably going to holler about it and that sort of thing but that will definitely get the message across. I think we could live without a gate attendant there. But I'm wondering how staff feels about not having an attendant on Lake Ann. Do you feel comfortable with that? Do you think that just opening up Lake Ann and not having an attendant too will be okay? I mean I just, the first thing I see is people out spinning donuts out on the ballfields and that sort of thing. When there's someone standing in that gate, that tells somebody hey, we can't go out on the ballfield and drive around with our cars because that person in that gate is going to call someone. That's what they're here for. But I really believe if we leave Lake Ann unattended we're asking for some real problems that could seriously deface the park. . Andrews: I want to make two comments. think we've beat this to death. I'd like to make a motion because I Lash: Again. Andrews: And I think it will pass unanimously. My only comments were the attendant will help with glass. Keeping the glass out of the park and keeping the pets out of the park. I think that's another benefit out of that and the presence of a gate attendant at Lake Ann will definitely cut down on potential vandalism or inappropriate use. I mean it's just inevitable it will have some positive effect. And with that said I'd like to move that we approve the fees as they were in 1991 for 1992 and that we beat this to death again next year. Schroers: Okay. Before we move to second that, would you want to add the discontinuation of the gate person at. Andrews: At South Lotus? Schroers: At South Lotus. Andrews: Yeah, I would like to add that actually. I think that's unnecessary based on what I've seen over there. Lash: Is that something we can take action on tonight since it was not on the agenda? That's something that could generate. . Hoffman: It will generate some discussion. It certainly will. Park and Rec Commission Meeting January 28, 1992 - Page 14 Schroers: Do you want to bring that up as a separate item on another agenda, that's fine if you think that would be more appropriate. . Andrews: I will agree with that then that we remove that addition. Schroers: Okay, then is there a second to Jim's motion? Lash: Second. Berg: Another discussion item if I could. Schroers: Sure. Berg: I guess I'd like to see too in terms of the training of the employees with the gate attendants to use some discretion in terms of the people that they hassle. Not hassle but insist that they pay. I'm thinking if a neighbor goes down and wants to watch his best friend playa softball game, the bad will that we're going to create by insisting that he pay the $2.00 is not worth it. If the money is negligible anyway, it's only sense, the attendant's sense that there's some abuse of the system. If they want to go in and watch a softball game, let them do it. If they're coming every week and they're establishing a routine, then they can spend the $5.00 for the pass or whatever but I don't think it's worth the ill will that's going to be created by insisting that these poor people pay the $2.00 every time they come in to watch a softball game. If they're clearly going down to the beach and they're clearly not just going there. do that, then insist that they pay. But ask them what they're coming in for. And if they're coming in to watch the game or they're going to be there just looking for their friend or their neighbor to see if they're there to pick up their kid or whatever, I don't see why they have to be charged. Hoffman: It's been discussed. We attempt, even individual from employee to employee. Each employee enforces that to a different degree.. It's difficult to set up policy in that because it's fairly arbitrary. If we started to do that to any significant amount we could probably see the revenues drop by a few thousand dollars in very short order. Schroers: We could also have a situation where somebody's coming back at us and saying, hey I had to pay $2.00 and this person didn't and we're doing the same thing. Hoffman: Yeah. It's pretty difficult. If we want to do that, we need to do that in a consistent, policy basis such as we did with the youth programs. It's stated specifically, in fact we should restate that in our motion, that participants of youth sporting activities or swimming lessons or youth activities where they paid an initial fee, whether it be swimming lessons, T-ball, Little League. Lash: Soccer. Hoffman: Soccer, and their parents and their spectators do not need to p~ a fee to get into the park. That all came about because of the outside .., teams, the visitor teams coming into town and feeling it was very unfair to Park and Rec Commission Meeting January 28, 1992 - Page 15 . pay a fee to get into our home field when we went to their home field and we don't need to pay up there. Schroers: I want to apologize to Jim. I think"I lost control of your motion here. I think we should follow through with that and then we can continue on with a little discussion after if we want to do that since we started it. Andrews: I think we should call the question. Schroers: Okay, so we had a motion from Jim," second from Jan. Andrews moved, Lash seconded that the Park and Recreation Commission recommend to establish the Lake Ann Park entrance fees at the 1991 rates as follows: $2.00 - daily pass $5.00 - Seasonal pass - Resident $10.00 - Seasonal pass - Non-Resident All voted in favor and the motion carried unanimously_ Schroers: Okay. The motion is carried. Now if there is any additional discussion or concerns. . Erickson: There's one thing I'd like to say I guess. I really see both sides of this that Todd has brought forth and I can see why you discuss this every year. Being new to it, I don't have as good of background in this maybe as the rest of you but it sounds like one of the major concerns is just a security issue. I shouldn't say just a security issue. That's very important but maybe in the future if this can be brought up, you might want to look at, what time does the park close? 10:00? 10:00. The gate attendant leaves at like 6:00 typically? Ruegemer: No, it's usually 8:00. Erickson: About 8:00. Okay. I guess I would just think that a lot of possible, and I don't know. You can maybe check records and stuff but vandalism probably happens at that later period. I would think that during the middle of the day, from that 10:00 to 6:00 with more people in the park there would be less of the vandalism just because of the she.er number of people in the park. Maybe in the future you might want to approach that as when problems do occur. Of course that's not going to be real scientific with someone there and then someone not there. You'Te going to have less with someone there but maybe look at it that way in the future. See if there is a problem after the attendant leaves. . Schroers: I think I agree with you on that Randy. The majority of malicious vandalism and stuff is going to be done probably after darkness and in the late hours but I think when a person drives past the park and sees during the daytime that it's wide open and it just looks like a place where you can go in there and do what you want. They're going to also remember that for the evening. I guess I'm just, because of past experience, I'm uncomfortable having an area that isn't attended or else Park and Rec Commission Meeting January 28, 1992 - Page 16 patrolled frequently enough to get that message acr~ss becaus~ ~n~ areas . that we have had like that have been problem spots 1n the faCILItIes and the very environment itself has suffered as a result. I really hate to see that happen to Lake Ann after all the money that we've just poured into the place and as nice as it's becoming. I just think that we really need to take care of it. Andrews: I would like to see a future agenda item though on South Lotus Lake. I think that's a good idea. Schroers: I like Dave's idea earlier about that internship program. Possibly being able to work that in to help staff out with some of the problems in keeping the gate attendant program enforced. Hoffman: We'll be back at 3 basically full time staff people this summer where, because of the departmental changes last year we were not. Andrews: When do you put out the hiring notices for these part timers? Hoffman: In fairly short order. Ruegemer: Yeah, typically about February. Late February. Andrews: Maybe we should put this on next month then. Hoffman: We'll put it on the agenda for South Lotus. That will bring oue some in depth discussion probably. Since it's not, needs not be reviewed each year because there's not a fee there but if we go back and present a packet of that and we start reading Minutes, you'll see the discussion which were held that initiated that program which were much more on fire than any discussion which has ever been held about the fees at Lake Ann Park. Lash: Was that prior to the access going in originally? Hoffman: No. It was all along with the access and the neighbors having concern about the use of the access. Andrews: There were some real problems there when it first opened with parking. It was just totally out of control. I used to use that access. It was just nuts. Schroers: I think that we can certainly rely on our law enforcement people to get the message across with the parking. If we're not getting our money's worth out of an attendant there and it's costing us more than it's worth and actually creating more problems, I think we could justify our actions by not having an attendant there. I would think most. of the concern of the people who are living there are the ac~ual goings on on the water. What's taking place on the lake and that is something that the attendant can't do anything about anyway. Hoffman: The original concerns about the number of boats and parking and... that type of thing but again all those are coupled with this Eurasian Wat~ Milfoil issue which many of the lakeshore homeowners are very concerned Park and Rec Commission Meeting January 28, 1992 - Page 17 . about. If they think this gate attendant program can assist in stopping the spread of milfoil, it is now in Lotus Lake. We do not know to what extent the weed has grown in that lake yet so that's another issue which we'll need to take a look at. Schroers: Okay. Well like Jim said, we'll beat that to death next time around. I think just to make up for some of the slack here, we'll just zip right through it and we'll move right on to item 7(a). 1992 PARK AND RECREATION COMMISSION GOALS. . Hoffman: Thank you Chairman Schroers. For your information item 7 was the 5 year capital improvement program for trails within the city. That would have been a fairly extensive discussion. With the request I received from the City Manager Ashworth for the Commission to come up with some goals for 1992 to present to the City Council, we deleted that item so you could have some time to spend on discussing what it is exactly that the Commission would like to accomplish. Again other than some items will parallel what we've already discussed in capital improvements. 8e it Pheasant Hills or trail segment down to Lake Susan Hills. Or from Lake Susan Park to Chanhassen Hills but there's other things that we've discussed on a broader range which would be labled under goals which the City Council is interested in hearing about. So City Council, staff members, other Commissions and this Commission all know which direction we're heading in as far as the park and recreational facilities within the city. So we'll open it up from here. I'll take notes. We'll try to generate some discussion but then again we need to compile a list of specific goals. The City Council has set their goal session with staff to review these goals for February 29th. That's a Saturday at the fire station so we will be sitting down and going through it. Staff member department heads will be sitting down with City Council going through these particular goals with the City Council that da"y. Schroers: Why don't we on this, since this could get to be a real philosophy session here, why don't we just start at one end and go through and give each person a chance to express how they feel about the trails then and what you would like to see. Actually what you feel are maybe somewhat reasonably attainable goals are and I know that that's difficult to say regarding funding and other things that are taking place. Construction of TH 5 and how much help we can get putting these trails into place but I think everyone has got probably an idea of what they would like to see in the way of trails. Let's do that rather than just. Andrews: I have a question. This is pertaining not to the trails? Hoffman: Correct. To clarify Larry. Item 7 was deleted. That was the trail discussion for capital improvement. We just need to talk in broad. Schroers: Just in general goals? . Hoffman: Yes. The Tree Board. Parkland acquisition. city's greenways. The future of the city's lakes. The future of the Lash: But it's annual goal isn't it? Par k and f,~c Commission Meeting January 28, 1992 - Page 18 Koubsky: This is 1992 goals. Hoffman: Correct. This is 1992 goals. . Lash: So it's not too broad of brush strokes. It can't be your vision. Hoffman: Yeah. You can start your vision. Visionize in 1992 and go from there. Schroers: Alright. Well we can still operate the same way. Why don't we start with Jan. You're on the starting end this evening. Lash: This is a tough. I think this is a tough assignment. I can only think of a couple of things that, I don't know how to do this but I guess I would like for this commission to prioritize or to, I can't even say what I'm thinking. We have in our long range vision acquiring park property out by Lake Minnewashta and completing the Bandimere complex and the trail system and some pretty big visions that we know won't be coming very soon for us because of the financing. I guess I would like us to try to work on identifying narrowing down our big visions into a couple of smaller visions and then prioritizing them and coming up with a way for us to deal with the financing. How we are going to do this and make a plan so that we can finally attain these big visions. Instead of just plunking them into the budget for 1995+ and just hoping by 1996 we'll get a windfall and we'll be able to do it. Actually show that it is a priority for us by starting to plan how we are going to be able to do this financially and not count on ~ referendum or not count on a grant or anything like that. I guess it woul'" have to mean budgeting some out of our yearly budget each year. Bitter of a pill as that is for us. But at least to do some brainstorming. I guess that would be my goal. To look at some possible solutions for us to reach those long range goals. Koubsky: I guess my thought, I agree with Jan. We need to sit down and prioritize some type of planning strategy. What do we want to accomplish? One of those things might be to continue to provide sufficient facilities for youth and adult sporting activities. To do that we may need to develop Bandimere. We may need to have a bonding issue. If that's our priority is to maintain enough facilities to insure recreation activities to continue, then I think bonding would be an appropriate recommendation to the Council. But I do think we need to prioritize what does this Board what to achieve or maintain in it's park system, and that would be throughout. As demographics increase, we have to change and develop our land that we own or purchase new land if we see that's a priority but I think athletics is both mens, womens, boys and girls is a very important part of recreation. We have to live up to the fact that it's a growing community and we need additional facilities. I agree with Jan we have to prioritize and plan. I think bonding is okay if that's what we think we need to fulfill that priority. Part of that too, we need to maintain safe facilities. I think this year we don't have a lot of money to spend but we should insure that recreational facilities, the totlots, the swings, the docks are in safe working order. Even if we have, there's quite a few parks that we haven't had funding for, if they have swings or whatever like was brought to our. attention last year. There were some unsafe environments in one of the parks and we responded quickly to correct that. That I think is a Park and Rec Commission Meeting January 28, 1992 - Page 19 . priority. That all the parks and the things are safe. I think we need to work at developing each of our parks so at least some of the land, we have some type of activity throughout the park. Or throughout the city to some point. 8e it a bench or be "it a mowed walkway on some undeveloped land. That's what I think. Priority is number one. What do we want to... That's my goal. Pemrick: I agree with what's been said here tonight wholeheartedly. It seems that we always come up against these road blocks. Well wouldn't it be great but we don't have any money. Like you say pushing things out to 1995-96-97 like we talked about the 8andimere development maybe having to go into those years. I believe a bonding issue at this point would maybe not be real well received under the economic circumstances of the community in general. However, it would kind of give us a starting point. You know we'd have something to go on for the next round. At least we'd be moving in that direction and trying to achieve some funding for these things. But other than that I think just making sure we do provide safe facilities at this point and keep everything operational as best we can that we do have in place I think is important. I think we do a good job of doing that. But yeah, with the population growth and with the orientation towards greater youth in the community, we're going to have a lot of demands on us to provide more and more for that whole area so I thiDk we'd better seriously start looking into those areas. Schroers: Randy, do you have any? . Erickson: Well being relatively new, I don't have a lot of things. I guess I was thinking what's already been said. Maintaining things at the quality level that I believe they're at is kind of my simplistic goal I guess for the year. Schroers: Yeah, you know maybe keeping things in perspective and not trying to bite off a bigger hunk that we can chew just kind of, do the things that we can accomplish and not try to overshoot our limits. Jim. . Andrews: I've got several goals. This has to do more with trails but I've been doing this for 2 years and one of my frustrations is TH 101. How incredibly unsafe it is and how difficult it is to provide any access to the people that live north of town and north of Lotus Lake. I feel that for me the most important thing that I can accomplish or help accomplish would be to somehow get that project, even a glimmer of hope of having it done, I just feel it has to happen and it's going to be a tragedy when some kid gets run over on that street because he's trying to come downtown to come to the hockey rink and use our nice facilities at City Center. I'm just getting real frustrated with let's wait for the state. No, let's wait for Eden Prairie. No Eden Prairie, let's wait for Chanhassen and nothing's happening. That to me is my number one priority. I'd like to see us also, Lake Ann. The park pavillion area. Making sure that's successfully completed in a first class facility. That we don't trip and stumble. I think there are high expectations both at the Park Board level as well as our citizens to see something there that's going to look good and work smoothly right away. And I think it's going to be important for us as a city, we're attracting corporate picnis or whatever to really have a first class operation. I think that hardly justifies the fees that we are trying Park and Rec Commission Meel.ng January 28, 1992 - Page 20 to charge is that we've got a controlled park with first class facilities. and we make sure that's a top quality facility for those that use it. Bluff Creek is also important to continue to see that project. I think it's sort of in an envisionary stage right now but it's such a rare natural asset to the community. To make sure that we do what we need to make sure that that land isn't lost to development. I think Jan's comment about long term planning and long term funding being looked at sort of simultaneously. We've taken sort of the plan it out for the future because we can't see the dollars and I agree that if we don't plan the dollars along with the project, it's probably never going to happen. I look at 8andimere in particular, I agree the bonding environment is terrible right now but I feel it would probably b0 best, well worth our time to try to get a grip on what kind of money we're looking at. I think part of the project is to educate the citizens that we have something that needs to be done and it's worth while doing. We understand and it might be difficult now but typically these things don~t go through first time anyway. I think it's a lot easier the second time once you've justified and can establish and prove the costs really are necessary. And the last thing is, we do have a real lack of parkland in the western part of Chanhassen. I think we have to be eagle eyed for whatever we can find there. I feel that especially our contacts with the larger developers that have worked with us in the past are really important. Really make sure that they understand our interest out of that and we make sure we do what we can for west of Lake Minnewashta. I guess that's about it. Schroers: That will keep us busy for a while. That's good Jim. Okay, .. Fred do you have anything in this regard? Berg: Like Randy being new, I would echo and certainly would share the concerns that the other Commission members have said.. One goal I'd like to see in some of the parks and particularly totlots and that sort of thing, talking with neighbors .a~d aquaintances, the issue of safety and being able to be there with their kids or not having to be there with their kids all the time is always an issue and I'd like to see us address that problem. That concern. Whether it be through supervisors. Your senior citizen idea was a good one or explore different avenues to have people there to organizing things for the kids to do. To be there as an adult. Not to be a babysitter but just to be there as an adult in case of an emergency or if a concern came up and let that be known in the community. I think that would be something I'd really like to see happen. Lash: Can I start again? Schroers: Sure. Pemrick: You can't talk about trails. I wanted to and I didn't. Jim did. Lash: No, City Center. I'm trying now, now that I got off of my big vision and future vision I'm trying to focus for some things that we do already have somewhat on line for the upcoming year. One of those I believe is some work at City Center Park as far as expansion to the playground there. I guess I would 1. ike us to explore any possible fundin. options that we have in the past that were successful and to try and add much as possible to that in this phase. Also to work as much as possible ParK and Rec Commission Meeting January 28, 1992 - Page 21 . with the HRA, if they go forward with this city center. calling it? What are they Hoffman: Central park? Lash: Yeah, this plan and looking at how much we can benefit City Center through that plan as far as possibly acquiring the additional property at the other end and going through with the whole master plan that we have in mind for City Center and seeing if we can make that a reality at very little cost to us. If we work with the HRA, maybe we can do that. Another thing I thought of in talking about 8andimer~ is I know a few years ago we talked about the Army Corps of Engineers doing the grading and we were supposed to be on a schedule and all of that and I never really heard an update on that. If that actually occurred and we are on a schedule and we're just biding time until that happens or if we never got put on a schedule and we need to get put on or what the status is of that. I think that big financial ramification of this whole development for us because it was something we were counting on. Isn't it? Hoffman: Something we're exploring. Lash: Okay. I thought financially that that was basically the plan. To have them do it because it would be so much more cost efficient. And if we had to do it, would we then not have enough, we're not going to have enough money anyway but would it be that much more on top of the estimated projections that we had before? . Hoffman: The driving force that was behind that was Councilmember Johnson at the time being in the Reserves. I reviewed the correspondence back and forth and it's never a definite. It's if the Army Corps is in your neighborhood and they have the time and you're ready to roll, you have a grading plan for us, those types of things, and it fits into our schedule, then they can perform the rough grading. Lash: So is it something you need to do yearly? Keeping in contact with them yearly or how does that work? Hoffman: It needs to be a short timeframe. If we're ready to go say next, not this spring but the following spring, now would be the appropriate time to contact them to initiate those conversations. Those discussions. I've had thoughts on we could probably accomplish that in-house as well. We've done North Lotus Lake Park and now we're doing Pheasant Hills Park. Contracting out for grading of site preparation is very expensive. We can lease the equipment and use park maintenance and street crew staff to do that. It would be a fairly extensive project but a tremendous cost savings to the City. Lash: Okay. Another goal, this doesn't cost money so it's probably attainable, and I think that Todd has achieved this goal in my eye but I would like to keep this as an on-going goal. . Is that we have proper communication with the residents. All of the business that affects us and affects them between notification by mail and the paper, I think that Todd has done an excellent job with that and I just would like to make sure that that continues. And lastly is my hope that we can work through cooperative . Park and Rec Commission Meeting January 28, 1992 - Page 22 efforts at building our trail fund to an adequate amount that we can then. start to meet Jim's goal of TH 101 and my goal of CR 17 and someone else' goal of whatever their goal is. Pemrick: South TH 101. Lash: Right. Whatever they are. Everybody's got their own. One of the ways that we could achieve that is by being financially, what's in our mission statement? Hoffman: Fiscally responsible? Lash: Fiscally responsible. Yes, that one. In looking at all the trail projects as they come in and being really conscientious if it's something that we really think is necessary. If it's something that really fits into the trail plan or if it's something we think we could live without for now and would rather have the money to do a trail that's a higher priority for some of us. Schroers: Okay. I'm kind of saving for last but if anyone else has anything they would like to interject. Hoffman: Wendy, we can talk about trails. This is our overall so if you want to bring up the issue. Pemrick: I would just like to emphasize the need for something done on . south TH 101. I'm speaking of the area from Chanhassen, well south TH lor I guess the entire stretch. I get calls almost monthly from residents saying when is something going to happen to TH 101. People that use it for walking now and jogging and what not, it's really bad. But we've discussed that so many times and it definitely needs to be addressed. All I say is, it's in the plan when they realign TH 101 to be the most cost effective way to do it but that just doesn't seem to be real satisfactory as an answer so I don't know what else to say. Schroers: Okay. I'd just like to address a couple things in pretty general terms. I think what we have to do is ask staff a lot of questions because they are the people that can really help us out with things. It is, I think very realistic to anticipate that there is no way out of park and rec budget that we will ever put a trail along TH 101. We are definitely going to have to come up with some creative funding sources. Trying to save what we can out of our park budget will help in our tot lot areas and things like that but when we're going into major trail development and major community park development, we will never be able to satisfy that kind of funding in a reasonable amount of time. I think that we have to maybe look at our dedication process and see if that can be somehow negotiated with contractors. I don't know how much more development is scheduled for the part of TH 101 north of town but for south of town for that matter, but we may want to look at sacrificing some open residential park space like the neighborhood parks for the sake of gaining linear parks. Trading totlots for trails. That sort of thing. And also whatever kind of deal we can make along with the straightening out, . reconstruction of the road and that so~t of thing. We may have to have something that we can really gain there. But I think that if we think that Park and Rec Commission Meeting January 28, 1992 - Page 23 . we're going to save money to be able to do that sort of thing, I don't see that as a reality. I also think that we need to do all the checking that we can and find out what all is going to be available to us as a result of becoming a tree city and possibly some other things that we have talked about before but not actually really pursued like the fund for development of public land. I believe that's what it was called. It's an organization that researches and tries to attain funding for public land and also in the Bluff Creek area, trying to somehow sell the fact that that should maybe be included into the National Wildlife Refuge which is just about connected to it. And the trail system running through there that may be available to us from the abandoned railroad bed. Coming up with some kind of a plan that connecting that all together and making it look like something in an overall plan that would be desirable and that might work out and we would maybe be dealing with working with the Federal government in that it's a Federal Wildlife Refuge down there. I guess I don't know what kind of political clout being a tree city gives us but that may open up some doors and I think we're just going to have to try to be creative and think about putting some things together rather than kind of just save out of our pockets to accomplish something that would really be unattainable. So I think creative funding is the answer rather than savings account. They're not gaining much interest these days. Okay Todd, did we give you enough to keep you busy for a little while? . Hoffman: I believe so. I think what I'd like to do is go back through here and just express some ideas which were generated in my mind due to your comments to hopefully get some additional information back from the Commission members. I will as in the past take the liberty to write these out in some fashion or form that makes sense to the City and go forward with presenting them to the City Council on the 29th at that goal session. They're in no particular order but creative funding for trail plans and for construction of trails is definitely the way to go. The goals that's set there is simply to maint-ain awareness of construction projects or projects associated with the roadways where we have the possibility to attain a trail segment identified in our comprehensive trail plan. Example, Minnewashta Parkway. The sidewalk connected with Minnewashta Parkway upgrade, that project's about $350,000.00 and 90% of that is funded through State Aid money for roadway construction. The rest of it is funded through the roadway project through the engineering department and we simply do not pay a dime for the construction of a sidewalk over close to 3 miles on Minnewashta Parkway. If we were going to attain that on TH 101, it would cost in excess of $350,000.00 to try and do that. It's been joked it would be cheaper for us to buy two buses and stick one at either side of the TH 101 and drive back and forth. Jim's comment in the past. So creative funding is the way to go. We just need to keep our eyes open for that so if those roadway projects are coming through, TH 5 is the other key example. As they're bringing TH 5 through the city, there's an 8 foot bituminous trail going on the north side of TH 5 and it's going in as we speak. Plans in the Minnesota River Valley. It was interesting as we went through these, many of these things have been my interest as well ~nd hopefully that's a good sign that staff and Commission have the same interests. Talked with the Director of the National Wildlife Refuge and the Federal agency today and the land directly south of Chanhassen is not in one of their blocks. They have seven blocks of holdings along the Minnesota River valley from Highway 494 north of Bloomington down to . Park and Rec Commission Meeting January 28, 1992 - Page 24 Jordan. This particular piece is under the jurisdiction of the Minnesota. DNR and they're really not interested in going any further north than TH 212. In fact their Comprehensive Plan simply states that they cannot do that. It would take some pretty effective lobbying to get them to move north of there. The one thing which they are very interested in is the creek there. The trail creek. They're very interested in the wildlife aspect so we can probably buy them into that into moving north into preserving that creek as they purchase land in that area and we can work on them on Bluff Creek. We talked about establishing priorities. My question back to the Commission is, is that a goal in 1992 to establish priorities of the Commission or should we be identifying" what our priorities are in 1991? The bond issue, it's not a very good climate right no~;. We're witnessing that in school referendums, etc., etc. plus it's an election year. Not a real good time to put a bond can and can't be but do we want to look to next fall or the next election? When is Bandimere...the trend is for ballfields. What our needs are and that really should be a goal for 1992 to identify that. There's a potential that we should be taking a look at another community survey. Since we did the last survey we probably increased the population by about 4,000 or 5,000 people. Our demographics hav~ changed. Our parks have changed. Our land holdings have changed. It may be an appropriate time to do that so the Commission has a better handle on what the community is feeling. Safety programs was mentioned three ~imes. Again that would be a job which would be put back to our park maintenance people. Each playground vendor has a particular program which you can pick up and implement in your particular city. It's a very good idea. It's been on my individual's goals list last year. It was not accomplished so it's good to see it back so we can realize that goal. Highway 101 trail. Park pavillion at Lake Ann. Again that's going to be an item we're going to discuss tonight. We're still not out of the woods in that particular issue. If this rebidding doesn't come back favorable, we're back down into the planning stages. Preserve Bluff Creek. Discussions on that continue on a weekly basis at the staff level, at the Council level. The two gentlemen that were in that gave the slide show and the presentation, they continue to call and follow up. The one thing that did come about, that was the bluff preservation ordinance where you can only build down to a certain distance from the bluff. That came about essentially because of the Redmond house being developed right on the cliff of the bluff and that really detracts from the bluff line itself. Long term planning and long term financing. In budget meetings with the Council this year I mentioned the possibility again trying to go from where we're at and trying to reach out a little bit farther in that many, many cities fund some of their park acquisition development out of general tax dollars. City of Chanhassen does not. I brought that to the attention of the City Council obviously during their budget meetings and they're trying to trim our budget. They lent me an ear and said bring it back to us next year in an official form and we'll take a look at it. But I'd like the Commission to think about that in that when we develop or improve Rice Marsh Lake Park or Meadow Green Park or any of our established parks which are already here and we put $8,000.00, $10,000.00, $15,000.00, $20,000.00, $40,000.00, whatever it may be out of our annual budget back into those parks, we're taking that money from Chanhassen Hills, Lake Susan Hills West. Developing ~reas wh~re t~ese folks are really thinking.that that money's going to go. lnto thelr nelghborhood park. We're essentlally, we continue to rob Pete to pay Paul and for many cities they recognize that and they say, okay 25% . Park and Rec Commission Meeting January 28, 1992 - Page 25 . or 40% of the annual CIP program will come out of general tax dollars because that's really where the improvements are going. They're going back into established park areas. At some point the give and take has got to quit. So if we go back to the City Council for $30,000.00 or if our CIP next year is $150,000.00 and we feel $50,000.00 of that should be out of general tax revenues, we need to formulate why we think that is the case and take that came back to the City Council. That will again bolster our effectiveness of our capital improvement bank account in that we don't continually drain it back down to the bottom dollar each year. Hopefully then we can build then upon that. Schroers: Would staff be interested in developing that as an agenda item? Hoffman: Certainly. Schroers: Just bring it up for a vote and let's get it done. . Hoffman: Just completed a random survey and obviously cities which are essentially developed, they don't get any money from building permit fees so about 100% or 95% of their CIP each year comes out of general tax dollars. The farther you get out into the suburbs, it's more of an even split or slightly lower amount coming out of the general budget compared to fees but we are an exception in that we fund 100% out'of fees which I did not find in any other municipality to date. Lack of park property west of Lake Minnewashta again should be a continuing goal. We have $150,000.00 set aside. That can start the acquisition there. It certainly isn't going to complete it. Something more in line of $250,000.00 or $300,000.00 will complete the acquisition over there. That is if, we may need to identify what the goal is. 10 acres? I think 10 acres is minimal for what needs to be accomplished west of Lake Minnewashta. Land values over there are escalating. We have initiated discussions with 3 out of the 4 land owners that own the big blocks of parcels which are left there. All 3 have shown an interest in negotiating with the city for acquisition of their land. They're also in discussion with developers at the present time as well so it's who gives me a better deal. Will the City work with me better than the developer. One of the particular land owners was very turned off by one of the developers which approached that property owner to purchase his land. So that's a benefit for the city. City Center expansion. In this project we need to continue to work with the HRA. We need to continue to lobby with the City Council members and the HRA so they don't lose sight of what City Center Park means to this city and just take that one ballfield away and say well, we've really done something great here. We've got central park. So we lost a ballfield and City Center Park. That's not a big deal. Many of your Councilmembers sit on the HRA so it's important to keep those lines of communication open as well. Proper communications with residents. We continue to take a look. Last year was the first year we published the CIP for resident, for citizen input and citizen knowledge. That will be published again in the spring brochure w~ich is ~oing out in the near future. Being creative in what we do with developments is again, Larry's idea about trading tot lots for trails. We need to stand fast. We need to investigate our ordinances to our best benefit when these developers come in for what we can acquire. We certainly want to hang onto our park fees wherever we can but we want to acquire trail easements, wetland corridors, outlots, those types of things as well. Fund for . Park and Rec Commission Meeting January 28, 1992 - Page 26 development of public land is one of the again, one of the agencies WhiCh. Larry has talked about in the past. Just keeping our eyes open to LAWCON funding, those types of things is always very important.. Schroers: I have to make a correction there. It's called the Trust for Acquisition of Public Land I believe and somewhere in your records you should have information and the addresses of context for that organization. Maybe if we could just ask them for some kind of an information sheet or if they have some kind of criteria that you need to conform to in order to work with them. Whatever the case is, I think it would be worthwhile checking into. Hoffman: Okay. Is there anything that came into any of your minds? I mean we rely on the Park Commission is the agency which needs to take a look at the future of Chanhassen and not only, we can't accomplish that in 1992 we can certainly start to look at it and to place the, initiate the plans and put those, get those back out into our other commissions and to our other agencies. In discussing the wildlife refuge with the Federal folks and with the DNR, these people have an entire comprehensive plan for that portion of Chanhassen which we are very unfamiliar with. I mean these folks have acquisition plans and they're going to buy this parcel and this parcel and they're taking a look at funding and those. types of things which we need to be informed and knowledgeable about. So they're planning for very long range and I feel we need to be doing the same thing. Schroers: Maybe we could on occasion invite them to come and share their. ideas with us and give them the idea that we're interested in working together to accomplish hopefully our goals would be somewhat similar. You know if, I would think that if the DNR is on a larger scale but just like us looking for help and support anywhere they can get it. And if they feel there's a community that is willing to work along with them, maybe it could open up a couple of doors for us. Lash: It certainly would benefit us to know their acquisition plan. Hoffman: You look at the map, anything south of 212 they want to buy. It's interesting to note that you can look at a map and anything east of 169 going to Shakopee, the National people, that's in their comprehensive plan to buy and the other block between 169 and Chaska, that's in the State DNR comprehensive plan to purchase. Schroers: You're saying south of existing 212? Hoffman: You bet. Schroers: Not the proposed. Hoffman: The existing 212/169. The other interesting thing is. the DNR's philosophy is they do not want, they just want to leave it natural and not develop it. The Federal agency is on the other extreme. They want to have trail heads and have trails running all the way from 494 down to Jordan so they have mixed feelings as to what they're going to accomplish but the . river, the Minnesota River Valley is a resource which is probably the bes kept secret. It's right up there with Bluff Creek. Now we discovered the Park and Rec Commission Meeting January 28, 1992 - Page 27 . Bluff Creek but we have frontage on the Minnesota River Valley which very few people know about in this city and that may be one of our goals is to investigate the possibility of opening that up for some funding some recreational activities. Schroers: You know you'd almost have to believe that if we truly do have the only surviving native trout stream in the entire 7 county metro area, that that ought to generate some interest somewhere that someone might want to preserve that. I mean beyond just saying well we're going to limit development to 150 feet from the stream. I mean that's not going to save anything. The pipes will run all the way do~n to the river. Hoffman: The DNR wants to save it. They had a proposal to acquire the seminary as a regional headquarters for the DNR. Something we never knew about. Pemrick: Are they still going through with that bed and breakfast? Remember that was a big write up about it. Hoffman: Not to my knowledge. Lash: How can we keep better tabs on that so that we. know when people are all of a sudden ear marking a plot of land in our town? . Andrews: I think Larry's idea is a simple one but a great one which is to invite them in. Say we'd like to hear what you're doing. Tell us your secrets. I'm sure they'd be happy to tell us because I'm sure they're thinking the same thing we are which is geez, maybe we can get those park board people to throw some money into something we want to do anyway and save some money. I mean everybody's looking out for their budgets. Lash: I mean we've been talking for years about ear marking, trying to acquire property out by Lake Minnewashta. Maybe they already have a site all picked out and they're just waiting for something to happen and they're going to buy 180 acres or something and then we wouldn't have to worry about it anymore. Somebody else would have a nice big park out there so. It could certainly throw a whole new slant. Schroers: though. I think we'd be hard pressed to talk the DNR into a ballfield Andrews: Todd, the other idea I really liked was the survey, and none of us mentioned that but I think that was a real good one. Lash: I'd like us to talk about some different ways of doing that. Schroers: Shorewood is doing a phone survey again. And that's based, Shorewood is looking at a pretty extensive bond issue and they've been putting it on hold simply because of the economic conditions but now they're just doing a phone poll survey to kind of get a sense of what the community feels in that particular issue. 4It Lash: So then Shorewood would get their baseball fields? Park and Rec Commission Meeting January 28, 1992 - Page 28 Andrews: I think the chance of any bond going through is virtually zero. . It's just not going to happen. Koubsky: It may not go through but you can still think about it because that's the point I made. Andrews: I don't think it will go through but you've still got to put those figures in front of people. Koubsky: You have to be organized and identify things that you need. Hoffman: Compared to the school bonds, a bond for issue for $300,000.00 or $350,000.00 or $400,000.00 to develop Bandimere, it's still significant but compared to the Minnetonka issue it's. Schroers: I think that we have had some discussion in the past regarding that and we have, it seemed like there was a consensus of trying to organize a referendum that was likely to be more attainable and maybe through phases or something like that but not offering a referendum that it's like we need $4 million or nothing. We're definitely getting nothing. Lash: Yeah, you have it broken down into projects. We need x amount for this project. This amount to do this and then let the people tell us which ones they're interested in seeing completed in the near future. Hoffman: The project which the Commission has been talking about, they m~ add up to a million dollars and Eden Prairie's been going after a $9-$10 ~ million dollar referendum for the past 4 years. They've been unsuccessful but they're trying to buy property for a golf course and develop a golf course and add additional 250 acres to their park holdings and improve parks and build more ballfields so they've been fairly aggressive. They've been unsuccessful many of them but they're still out there banging at the door. Schroers: And you know I think that a key to a lot of this is to find an acceptable way to present our needs and our wants and desires rather than to try and force a referendum down someone's throat.- I think presentation makes a big difference and I think some barn storming sessions and some creativeness in some planning, a little longer range planning might be something we want to spend some time at. If we ever can take advantage of, well actually now except for some of these items get to be, these discussion type items get to be pretty lengthy but if we can work them into an otherwise light agenda, if we can just kind of work on an area at a time. You know pick out bonding referendum just for one topic of conversation and just expound on it a little bit and see what we can come up with in the way of presenting something that might be a little easier to swallow. A little easier for the voters and the taxpayers to accept and to understand. - - Lash: The very first step is to go back to the survey. We've got to find out if people feel that there's a need for anything that we feel we need the money to provide. If we do a survey and it comes back the majority of people feel like we have perfectly adequate facilities, then we know righ~ away we might as well hold off on anything. I'm not saying that's what's Park and Rec Commission Meeting January 28, 1992 - Page 29 . going to happen but we just need to know what the general feel is out there before we even think about pursuing anything. Schroers: You know I think that when we put this survey out, a lot of people don't know what's going on. They don't know what facilities are available. They know what's around within a 2 square block area of their house. They pay attention to that but the rest of it they just kind of drive by and they don't realize that it's there. And I think to make this survey effective, we have to send out some information along with it listing what we have and how much use it is receiving and why we think we need more of this or more of that. Why we need more ballfields. Or why we need more open space and you know, it's hard for people just to look at the survey and say well, how do I know if we need more ballfields. Sure I'm a fan. I'm a sports fan. Yeah, we need more ballfields but they don't know how many fields we have and how much they're being used. Lash: My idea and now we're getting into how we're going to do this survey. I don't know if we want to do that tonight but my idea was like in the spring brochure as an example. It's probably too late to do that now but that would list programs. That lists all the parks. It lists different facilities within the parks and people would have that and then that would be the survey. So they would have some reference to look at. . Pemr-ick: I think we have to make sure if it's done, that we reach every household and it arrives in that household so they won't miss it. And I don't know, personalized mailing would be extremely costly but if you get a letter with that Chanhassen leaf on it, you know you should open that. I always do anyway. You know when there's special meetings in our area or whatever ordinances or whatever's being discussed. So I think to get a fair response, not just the people that are looking into athletic programs for their kids or something because I bet there's a lot of households maybe that don't even read th~t if they don't have any interest in participating. I could be wrong but I just think that would be real important to try darn hard to make sure that everybody sees a survey. Hoffman: Okay. We can do it in the newsletter. We could accomplish that in either the summer or the fall newsletter. That way it's already being mailed and we just incorporate it in there. Schroers: There we go. Good idea already. Andrews: Can we, I think this idea of Bandimere I think is kind of, Jan and I are kind of like, we've got to see some progress there. I just feel like that's just, if we could come up with some kind of further developed concept plan like on an easel like we see for City Center, or the central park there, and have that at July 4th. You get such a huge turn out of people there. It's a real opportunity for us maybe to have our own booth. You know Park and Rec booth and let's talk about what we've got. Most of what we're trying to accomplish here is selling the community that they should want to spend this extra money. It's a sales job. That's what it's going to take is a sales job. . Hoffman: Heavy salesmen here. Park and R€, Commission Meeting January 28, 1992 - Page 30 Andrews: Yep, so I think the July 4th to me is our biggest event of the. year and I think maybe we should look at that. Lash: See and I have real mixed feelings about. that because I feel like if there's a real need for it and people really want it, we shouldn't have to do a sales job. We shouldn't have to present articles and booths and all of this and just deluge people with propaganda about why they should vote for it and why they should support it. I don't want to have to sell something because then to me that seems like we're trying to force something on someone and convince them they need it when they don't feel the need. Andrews: I think all you'd be looking at is an awareness campaign. Lash: And education or present options and say, the education. If we can substantiate it with some facts. If we can say to people, we have 30 acres or 35 that the vision was to create into a youth complex. These are the youth facilities that we have now. This is how they are used. They're used at capacity 5 out of 7 nights a week or however all the statistics break down and say with future projections of growth based at .. .%, by the year 19..., these facilities will be maxed out. There will be no more space in order to fill that need and we'd have to x amount of money to have this facility ready at that point in time. And then let people decide if 'they figure they want to spend the money on it or not. It's an education. Layout the facts. Otherwise it looks like we're trying to sell something and if you have to sell something, then people aren't necessarily sure the they want it. Andrews: Every developer, every project that comes here is presented in a sales package. I mean look at Central Park. Look at the park pavillion. Those are all being sold to us. I feel like we're not focing anybody to do anything but I think it's to the advantage of the park board and the city to make people aware. I guess there are some people who will buy on numbers, others that are going to buy on the pitch. Is it pretty? Does it make me feel good and I think we need to address both of those. And I think you're probably going to do both of those. You're going to have a sketch of what the park's probably going to look like and then you have to justify it because a lot of people are going to say so what. Why would I want to do this or why is there a need? But I think it's certainly an opportunity to communicate and I think we should, in my opinion I think we should take advantage of it. I'd rather do that than do ring toss. Schroers: I think you can say sell it and I think you can say education and I think you can put it all back to what we were talking about earlier was presentation. We just have to find a nice way of getting our information across so it's accurate. So it's easy to understand and so that people don't feel we're shoving it down their throat but also that it is something important enough that they should consider it. Put together a presentation package. Lash: We've got to have a lot of information to do that and that would have to come from staff. . Koubsky: It has to start somewhere. Park and Rec Commission Meeting January 28, 1992 - Page 31 . Schroers: There are things that are already available that we could incorporate. Larger systems have a little map and on the map it lists the different facilities and then there's a dot by which campground has which facility or which beach has which facility or which park has which whatever and we can layout something like that to show people what it is that we have and where it is and then another area proposed. What we would like to see. What we would like to have and then have a comment section on the bottom. Get some feedback. Hoffman: That park map that you mentioned Larry, that was the only item cut out of the 1992 budget for administration was the $9,000.00 to develop a park map. I believe Chanhassen has an expansive enough park system where we need to have a park map. We receive calls on a weekly basis from people wondering about moving into the community. Wanting to know what our park system is like. Schroers: And that was Council cut that? Hoffman: Correct. Lash: You did have that previously in the mailings didn't you? I thought I've seen those things come out with our listings of the parks and facilties. . Hoffman: Yeah, there is the square listing which is included in our comprehensive plan which we can mail out, which we do. And we also have a mock up of the city and the park locations which we mail out. Schroers: What you're talking about is a printed folder that can be handed out to people that they can open it up and say here's the city of Chanhassen. Here's the parks and over here is a guide to use annex you know. Hoffman: Right. And again it's awareness and we've talked about it in the past. The thing I'd like to leave with the Commission is that the Commission, or I need to get my direction from the Commission and we've talked about that. Staff provides a lot of input but again, to be effective back to the public, you want to talk about trying to make a sell job or something like that. Generally if it's urgently generated from staff level and not from the commission, not from the volunteer resident board, it certainly isn't going to go anywhere so when you have ideas or each individual commission member has an idea about something they'd like to do, bring it back to the commission as a whole can formulate an action plan and give some direction to staff and we'll go from there. I've got a list. I can make goals off of that. Schroers: Alright. Thanks for clearing that up for us Todd. Okay, there's no action required on that. PRIORITIZATION OF 1992 PARK ACQUISITION AND DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM. . Hoffman: Chairman Schroers and Park Commissioners, I think if we go through here we can make this somewhat simplified in that we start down the Park and Rec Commission Meeti .~ January 28, 1992 - Page 32 list. Wood park signs for Bandimere is already underway. Just cross it . out. Carver Beach play area refurbishment. That would be something whic would be incorporated into our schedul,e. Carver Beach playground. The park sign is already underway. The other items need to be ordered and installed at some point. Chanhassen Estates mini-park. Park sign is being manufactured. Chanhassen Hills Park. The park sign is being manufactured. Chanhassen Pond is another park sign there. City Center. Curry Farms. There's a park sign which is being done. City Center Park, the play equipment expansion. That 50% share which Jan talked about. The $10,000.00 which was put in there. I have just recently written a letter to Helen Merchent again inquiring back through the school district whether or not they want to put in the $10,000.00. Their 50% and I have not heard yea or nay from them as of yet. Lash: Did you see the article? Hoffman: Dr. Kleff? Lash: Yes. About the cooperative effort because the city and the school. Hoffman: You bet. Made mention of that in the letter. Herman Field. Lake Ann. Lank Ann again can basically be put on holp. We don't need to discuss Lake Ann this evening simply because we don't know the outcome of the building. If the building does go in, obviously the purchase of this equipment will fall into place. Lake Susan. We have a major operation there. The trail link to Chanhassen Hills. Meadow Green. Installation. play area expansion. Pheasant Hill Park. That project is all underway s we do not have to worry about Pheasant Hill Park. Play area expansion, installation of trees. The back page, park rules signs have been ordered. I just took a call today from a person wondering what are the rules in the park. She lives adjacent to Chanhassen Pond Park. Was very happy to hear that we'd be placing par'k rules signs so then she'd have something... And then the other miscellaneous things in the back do not need to be addressed by the Commission. So essentially I've talked about, we do have some things backlogged. Installation of two backstops. One at Sunset Ridge and one at Curry Farms and the installation of play equipment at Sunset Ridge and South Lotus Lake. By the time we get around with spring duties and installation of all those things, we'll be into June already so we can start from mid-June and go from there. Which items you'd like to see addressed. Andrews: I'm ready. Schroers: Go ahead Jim. Andrews: This isn't specific to a park but I guess we talked a bit about repairs for safety and repairs for maintenance as always being a first priority. Beyond that I guess I look at the major projects, La'ke Susan and Herman Field as, get those finished up. We talked at previous meetings about completing projects that we've started. Putting them behind us. I look at that as kind of following that philosophy,. That's the only comments I had. . Park and Rec Commission Meeting January 28, 1992 - Page 33 . Lash: I think some of them are fairly obvious as far as tree plantings. We need to do that by spring or late in the fall. And the only two thet I made notes on are Carver Beach Park. I believe that ballfield is used for. Hoffman: CAA? Lash: Yeah. So I think that needs to be either put in right away in the spl"ing before that starts so we don't have construction going on at the same time as the scheduled games or else wait until that's over. It'd be nice to have it in right away so the kids wh6 go with the players have the playground equipment to play on. And then the same thing for City Center, although you can't put that in before school's out or you'll have a mess so that I think we'd be better off just waiting and getting that in and make sure it's in by September when school starts but just wait until after the CAA season is over. That's my comments. Koubsky: The only thing I have is, anything that we have started we should probabl>' finish first. Like Lake Susan, Herman Field, Sunset Ridge which is in the open there. But beyond that. Schroers: I'm thinking along those same lines. The City Center Park play area equipment expansion and new basketball standards. That certainly 'seems like something that's real attainable. . Hoffman: That installation would be contracted as well. So once we hear we get the go ahead from the school district, which is somewhat difficult as we have seen in the past, we'll take it from there. Lash: I guess my comments would apply also to Rice Marsh Lake. I hate to have that all messed up during the peak season. So either get it done before it starts...and I did have a comment from a resident from down there about how awful the play equipment is or lack of it. Schroers: Are we prioritizing as in number 1, 2, 3? Is that how you want to do it or just our general comments and then see how they fit into the work plan of the City? Hoffman: Yeah, you can prioritize 1, 2, 3, 4. When I write up a work memo down to Dale, he'll follow just about essentially what we prioritize for. Lake Susan and Herman Field are right at the top. Trying to get in Rice Marsh Lake. We've received a lot of comments on much more than Carver Beach playground so if there's one we can get done prior to CAA, that would be the one we'd like to see done. The things that we've carried over are obviously going to take place first. Tree plantings have traditionally waited until fall because we simply cannot, we don't have that time in the spring with all the other things going on. So from your comments tonight, I believe can successfully go ahead and create that order for Dale. Schroers: Very good. Any other comments? Suggestions? . Park and Rec Commission Meeting January 28, 1992 - Page 34 COMMISSION MEMBER PRESENTATIONS; . Schroers: Do we have anything? Andrews: I don't have a presentation. Just an item here. It seems that we've deferred the trail discussion until the next meeting and several other similar items. Do we need to consider perhaps a two meeting month so we can get done a little earlier next month? Just as a question to the Commission. Schroers: I think that we have had that in the past and I think it depends a lot on scheduling, what other things are going on during the upcoming month and where we could possibly fit in. Andrews: I just sort of feel, this is nothing more than kind of a gut reaction. Some of these priorities we talked about today, the trails and the paths or whatever, prioritizing or trying to develop some of these long range projects. You know survey, these things are going to take more than the usual amount of discussion time that we normally allowed it and for me, I would prefer two shorter meetings rather than going until 10:30-11:00 at night. I don't mind staying until 11:00 if that's what everyone else wants to do but if I had a preference, I would rather meet more often. Schroers: I guess that I like that but what I would say is then not to have two general meetings. Have our one general meeting and agenda and then focus one particular topic and go to work on it. If we're going to . talk about the trails, we're going to talk about trails. If we're going ~~_ talk about possible funding resources, then we're going to talk about that. Kind of narrow it down so we can really go to work on something because if we have two short agendas, we're going to accomplish about what we do in one big one. Andrews: I agree with that exactly. That's exactly what I would want to see done. Lash: And we don't want to make it February though. Todd already said we have Saturday the 29th slated as meeting with Council. Hoffman: For staff and Council. Lash: Oh it's not us. Oh, okay. That's not bad then because I thought well then we'd be getting into three. Hoffman: That would be my suggestion that we do a work session and possibly get out of the environment of the City Council chambers. Hold it at the fire station or something of that nature. Do it on an evening or Saturday morning type of atmosphere and label it a work session more than a meeting. Get some opening discussions and then wrap it up with some definitive action and direction. . Sch,oers: And set it up with a timeframe. Say that we are going to have a meeting, if it's in the evening, from 7:00 until 8:30. We've got an hour. and a half to get something done. Park and Rec Commission Meeting January 28, 1992 - Page 35 . Pemrick: I would agree with that, or a Saturday morning. Schroers: Yeah, if it's from 8:30 to .10:30 Saturday morning. is. Whatever it Pemrick: When you're fresh. I mean these topics we've gone over and over and ove1- and maybe being fresh in the morning we come at it a little better too. Schroers: I wake up at noon usually. Pemrick: We'll bring you coffee. You need a 3 year old in your house. Koubsky: I would prefer night meetings to Saturday. Schroers: I would too actually. Evenings. I would prefer a weekday evening rather than the weekend for this sort of thing. Lash: But even if we just scheduled it on the second Tuesday. We all have already made a commitment to Tuesdays so we are, I'm assuming we all have so we rarely schedule things for Tuesdays. Hoffman: Okay. . Andrews: I think we can definitely eat up an hour and a half on the trails. Schroers: Oh yeah. Hoffman: Great. We'll schedule it for, whatever it is, the second Tuesday in Feb,uary. Lash: Are we going to designate what the topic is going to be? Hoffman: Trails? 5 yea, capital improvement program? Lash: I would rather it be the survey personally. If that's something that needs to go out in the spring or summer. It's something we need to start working on. Andrews: Well maybe that's better because trails you may have public input that we'd want to receive. Pemrick: Under the comment section. Andrews: Yeah. That survey's going to take time too. Koubsky: I think a survey's important. Lash: That may take more than one work session even. We'll have to come up with some questions. . Hoffman: Format. Park and Rec Commission Meeting January 28, 1992 - Page 36 Andrews: Why don't we all make a commitment to ourselves to bring in our. ideas and be ready to go. Let's not show up at the meeting and say well, what do we want to do. Hoffman: Okay. Super. Lash: Are you setting it for the, what is it? Andrews: Second Tuesday. Koubsky: February 11th. 7:00 to 8:30? 7:30 to 9:00? Andrews: 7:30 to 9:00. r think an hour and a half is sufficient. Schroers: I can arrange my schedule. Whatever works out for you guys. Andrews: Let's go 7:30 to 9:00. I think that cuts it off and still leaves a little relaxation and fun time. Erickson: And that's going to be for survey questions? Schroers: To develop a survey. Well I guess that's ~omething we'll probably talk about at that time but we are not looking at hiring a consultant. Hoffman: I believe we can handle this in-house. example of the last one. I'll provide you with a~ Andrews: Mail that out earlier before that so we have a chance to see it. Hoffman: And garner up some information. I'll grab a hold of an example of the Shorewood questions which are going out and some other questions around. Schroers: Yeah, we can ask questions. I think that's the I think the hard part is going to be providing information can intelligently and informatively answer the questions. going to be the challenge. easy part of it. so that people I think that's Hoffman: Questionnaires are, it's a difficult line to walk. We'll talk about it but if you provide too much propaganda along with your questionnaire, you shouldn't be doing that either. It's a turn off. Schroers: I guess that's what we'll figure out at that point. Erickson: Are we going to meet here for that? Hoffman: Probably meet at the fire station. Lash: Are you thinking of sending us? Hoffman: Yep, you'll get a packet. An agenda so you'll have that information out. Just expect your packet just at the normal time. . Park and Rec Commission Meeting January 28, 1992 - Page 37 ADMINISTRATIVE PRESENTATIONS: . A. LAKE ANN PARK UTILITIES AND PICNIC/RECREATION SHELTER UPDATE. Hoffman: Item a is to discuss briefly the utilities which went in at Lake Ann Park. As you've driven by you've seen the big...trenches. The wire is down to the beach location. They've got the 3 1/2 inch forcemain sewer line over to a lift station in Greenwood Shores. B & D will come in and do restoration work and install the lift pumps and all those types of things in the spring. Picnic/recreation shelter was taken back. Approval for readvertising for bids for the City Council at their first meeting in January. Those advertisement for bids are going out this coming week in the Villager and the construction bulletin. We open bids the third week in February and hold my breath for a reasonable bid. The target zone right now is that it needs to be below 240 in order for it to be approved by the City Council. Last bids came in at $280,000.00. Lash: But there's been alterations right? Hoffman: Correct. There were some minor alterations in an attempt to bring the costs down and hopefully this bidding climate now in the spring is much better than it was last fall. Our economy is. somewhat weak. Hopefully we have a better bidding climate as well as people will be hungry for work. If all things work out right. The schedule is there. Unfortunately this would put a completion date right at the end of the beach season so we would have a nice beautiful, brand new building to close down the beach. . Lash: Maybe we need that big Labor Day, our first annual Labor Day celebration. Have Oktoberfest there. B. PENDING SUBDIVISION REVIEWS: Hoffman: Item 10(b) is of interest, particular interest to the Commission. The first, these are just information on pending subdivision reviews. These developers have been in. Talked to the Planning staff. Discussed park issues. Trail issues. Easement issues with staff. Preliminarily bringing them to you this evening for some discussion. Especially on the Bluff Creek site. These folks are real tentative. If the Commission is going to want some park property, they want to know that so they can try to incorporate that into their plan. Or if we want to take fees, that sort of thing. This really brings about, the entire next area of development. This quadrant of the city was developed with the business park, Lake Susan Park and then Lake Susan Hills West and Chanhassen Hills back on the map. So that section has been developed. The next one which is coming in is this entire ring... Essentially with agricultural fields or a large lot residential and now... Chan Business Park was recently revie~ed by the Commission and that's coming around. The Bluff Creek site which we're dlscussing this evening is this particula~ location. As you'll notice, I don't know if the topo shows through on the map...it goes from very high ground on this end, breaks about here and drops essentially right on top of creek so it's a very odd site in that there is a lot of grading... That's a concern of the developers...very little flat, high ground... Hans Hagen Homes is the other one which is in for development. Again it's single . Park and Rec Commission Meeting January 28, 1992 - Page 38 family residential in this entire area. Initial discussions have centere~ around flag lot as being a 7 acre park. It's very wooded down in this ~ section with a hill coming up... It does have some flat area right in this area... The other issue which needs to be addressed here is the trail corridor coming down to this other segment. You have a section of it right on the Bluff Creek site. We also want to obtain a connection from the Hans Hagen site down to this trail and by-pass...get onto the Bluff Creek trail. And the Comprehensive Trail plan does identify trail segments around this entire piece so as these subdivisions touch the adjoining roads, we need to take a look at securing the necessary easements as well there to provide for those trails in the future. Hans Hagen was in with the Planning Director. Their initial development plan, site plan. It's not going to fly so they're back out for redeveloping their site plan. Bluff Creek, I'd like to take a further look at. To get your directions. Take a look at your site map so you know where this is. The service area of Power Hill Park does touch this site and a potential service area of the Hans Hagen park would service this site. It's approximately 75 homes which is a difficult number. It's on the fringe of if you had a 125 homes, I feel the Commission would feel a great need to incorporate some type of active park site within that development. If it was 50 homes, we could certainly get by without it. 75 homes on a site which is very small, we can take about 3 acres. We have the obligation or the right to take about 3 acres of park property. If we take 3 acres of park property here and create another small neighborhood park that we need to go out and maintain, and is it in the best interest of the city to forego the park fee in this instance? As you can see, this is about the break line of the bluff back up in here. . They just have to just continue the lots down in this area, in this remaining.. .Bluff Creek when they encompass that trail. That portion of the trail.and this section may indeed just be a huge outlot. The thing that we continually need to protect is naturally a developer comes in and they want to give you that outlot for park credit. The City ordinance says that that's not acceptab1e. Anything below the high water mark just is not, cannot be calculated into park credits so you have a battle right off the bat. If the Commission felt that we needed to take 3 acres of this high ground, you can bet they're going to be before you pleading their case on why they would not like to see that happen. So again so I can get back to the people working on this particular site, this evening I'd like to at least get your feelings on what you think on parkland and access to recreational facilities as it deals with the Bluff Creek site. Pemrick: What are they coming as the lot sizes here with 75 homes? Hoffman: Can you pick it up on there? Pemrick: I can't. I have a hard time reading these things. Lash: It looks like they're 16,000. Andrews: About a third of an acre roughly. Hoffman: Yeah, 15 to 20. Most of them are in right around 15. Lash: How many sites are there in the Hagen? . Park and Rec Commission Meeting January 28, 1992 - Page 39 . Hoffman: Hans Hagen? Lash: Yes. Hoffman: 140. 157. Something of that nature. 150 for a ballpark number. Pemrick: Is that the same again? About a third of an acre. Hoffman: In that site, no. They'd be about 6 doubles so about 6 acres. That flag lot up there is just over 7 and in our initial conversations, it would be basically a wash. They would be willing to give 7 acres for the dedication. Pemrick: I'm just thinking with that small lot, the 75 homes, I think they should have a park. Lash: I do too. Pemrick: I don't think they should borrow from someone else because that's really cramped. . Lash: How far would it be? See I would not consider Power Hill to be acceptable because if this area is now going to be developed with homes and 'businesses, Audubon is going to be a substantial enough road that I wouldn't be comfortable with children having to cross Audubon. In an uncontrolled intersection there wouldn't be any intersection there. To get to Power Hill. How far would it be from Bluff Creek if we had a sizeable park in the Hagen site, how far would it be if there was a fairly easily accessible trail between the two neighborhoods. Hoffman: It would be within the half mile but it would certainly not be an after school walk every day to go over to the neighborhood park. It would be more of a special trip type of operation. Obviously there is going to be considerable open space on this site simply because of the outlot that's going to be there so the developer has to, site constrictions says they have to put all their houses on this end and leave this end open. So there are but they have to buy the entire piece. So then we want to take 3 acres from them. We need to identify and obviously if we want an open field it's got to be up on the high portion. Andrews: All the prime land. Hoffman: Yep. As all developers say, it's the prime land. It's going to sell the best for them and you're going to take 3 acres. Essentially we're going to lose about $30,000.00 in park fees to buy that 3 acres or in excess of that and we're going to need to identify a location where we'd like to see that park and get back to them. Prior to redesigning their site plan, they'd certainly want to come in before the Commission officially on February 28th to present their case in that regard and then it would take action from the Commission to proceed further. . Lash: Could you point out the outlot again? Park and Rec Commission Meeting January 28, 1992 - Page 40 Hoffman: The low lying area would all be in this point. That's . essentially the high water mark down would just be grass, open area down the Bluff Creek watershed. Again each neighborhood and city has a focal point. Whether it be a neighborhood park or a school or grassy open area or big woods. Kids from this neighborhood are going to go down in that outlot and play and if that fills the recreational requirements of that neighborhood, and we benefit by taking $40,000.00 in park fees, that's great. If we feel it not, then we need to take a look at acquiring additional land. Schroers: What I would like to see here is a more clear overview of this proposed site and how it fits into the area around. I mean it's difficult when you're looking at these itty bitty squares and things here to get a real good feeling of what's around. Logistically it's kind of hard. I'd like to know right exactly where Sunset Ridge Park and Power Hill Park and stuff fit in proportion to this and it seems to me this might be an opportunity to capitalize on generating some fees. Some funds that we could put to use in other places. It may be a good opportunity to acquire some money rather than property but I just don't have a good feeling when I look at this as to how it all fits in. Andrews: I've got to make one comment and that is, if 75 homes go in there with no park, I can guarantee you there will be somebody up here saying we don't have anyplace for our kids to go and play. You know you're going to hear that. But I don't think we need 3 acre5 either. I guess I feel we could meet the needs here with maybe something closer to a half or even a. acre which is a totlot and a hoop to shoot baskets or something like that. _ Lash: At least you have an open area. Throw in some playground equipment. They. can go there and fly a kite. They can shoot some hoops or they can have just a quicky baseball. When you have just a third acre lot, you can't play anything on a third acre lot and even with the high water line back here, that's somebody else's property. Even if half of them think it's fine for the kids to go back there and play and the other half don't have kids or whatever and they don't. want the kids there, it's marshy half the year and the grass gets real tall. They can't go back there and playa game of baIlor anything. So if we could pick a sit~ that is high enough so we could develop it and it would fill our needs but it would be more one of the undesireable lots. Say one that backs up to Audubon. Maybe that's one that wouldn't be as desireable for them to develop or it would be one of the last ones for them to develop anyway. Take one that's a peculiar shape like say 1 and 3 even. If you put two of them together, you'd have almost a square but if you look at them both individually, they're both kind of pie shaped. That's kind of an odd shape for a lot to try and build a house on and it backs up to Audubon. So maybe those are two disadvantages that we could use in our favor. Although they're at the end of a cul-de-sac which is nice for people, it'd really be nice. for a park. Schroers: It's possible that if you go, if you do something like you're suggesting that you could cash out on a deal. You could use 1 acre of property. Collect fees for the other 2 acres and use those fees to purchase the equipment to put on that property and have a wash. . Park and Rec Commission Meeting January 28, 1992 - Page 41 . Koubsky: Todd, do we know what Chan Business Center is doing? This abuts there? I mean like your park location would abut the Chan Business Center. We have trails that were proposed there. Hoffman: Chan Business Park has the large outlot as well which runs north and south over the creek area. Right where the trail will go through. It's essentially a commercial/industrial center with there's a 100 foot buffer zone on the south side of their property which is on the north side of the Bluff Creek site. And there's a potential trail to run east and west on that upper site. Koubsky: So that might be a good place to abut a park would be on a 100 foot easement. Hoffman: Correct. Lash: And that also would make it more undesireable for someone abutting the business. Schroers: This is going to come up in front of us again I presume. Hoffman: Correct. Schroers: Can we ask that next time, is it possible to fit this into a better overlay of the area so we can see how things are laid out a little bit better than this? . Hoffman: Okay. I simply brought this to you just as a pending subdivision just so you can get some idea. The site plan does show it hopefully in some context to Hans Hagen and Chan Business Center, the Bluff Creek site and then it also shows Power Hill Park and Outlot G. Just some words on, recently we've been looking at subdivisions and we're land grabbing and that's good. Vacant land is the first and irreplaceable to a park. The money can come later but if we forego park fees on this site, we forego park fees on Hans Hagen, there's going to be a year down the line where we're not going to have a capital improvement program simply because we have no revenues coming in. ...or we take a minimal amount of the revenues, we're going to be left holding the bag. Schroers: Well that's exactly what I was saying with this density. This looks like a reasonable opportunity to collect some dedication fees and still be able to provide something adequate for the community. Not something that's only adequate but something that would be acceptable. Hoffman: It's a real tricky balance. We don't want to end up with another Pheasant Hill where we spend $170,000.00 to try and meet their needs. But park service areas were set up for a reason and that's to accomplish what is a comprehensive park plan and what is identified as meeting the needs. So again, I have mixed direction to give to the developer. I'll take that to those folks and we'll bring it before the Commission again in February. . Lash: You know another option that they may be more inclined to accept would be, a couple of the lots that are right by the high water level and then we'd end up with a. Park and Rec :ommission Meeting January 28, 1992 - Page 42 Koubsky: A hill. Lash: Well. . Hoffman: If you want a play area, we need to take something on the easterly third or easterly half. Koubsky: I guess I think each area needs some sort of playground. It may be an acre. I don't think we need 3 acres or whatever but I think they're far enough away from existing parkland. They've got roads and a railroad track there. They each need sOme sort of ar~a. Lash: I think we need to look at each one individually. At the physical characteristics and this one has several I think. You're looking at Audubon. You look at the railroad track. You look at the fact that there's a business center abutting it. It's kind of secluded as it is right now. Koubsky: Because we'll also have Sunset Ridge Court there and Timberwood. We'll have the school going north of it but they have bigger lots but they don't have playground facilities. . Schroers: 00 you have what you need on item (b) now Todd? Lash: What is the minimum that, I know that there was sort of some kind of a policy established at one time about the minimum that we would take for. neighborhood park. Just so staff didn't have to go out and maintain 50,0 half acre parks allover town. Schroers: It was 5 acres originally. Lash: Now we're talking about 1 acre. Hoffman: One acre is half of the size of Carver Beach playground. Schroers: You can't really do much more than a totlot. What else could you do besides a totlot. If you put in a totlot, what else do you put in there? Pemrick: Volleyball. Koubsky: Some open area. Schroers: Yeah, we could put in volleyball. Picnic table. Hoffman: You're not gaining that much more open area than a backyard in this area. That's the word of caution. We don't want to create, you know 40 more subdivisions of this nature come into the city, do we want 40 one acre parks within our city? Schroers: No, I think we're better off looking at trail easements and connect them to a park that's more substantial that's going to serve the . area rather than give each little nook it's cranny. Definitely. Park and Rec Commission Meeting January 28, 1992 - Page 43 . Hoffman: It's an issue which needs to be addressed because of the accessibility and that type of thing. Bluff Creek corridor would provide access, safe access to the Hans Hagen site. We could negotiate with that site and acquire land closer to this site. Closer to this end of the corridor. Open space and that trail, it's not a traditional play structure which we identify with but it does provide recreational activity that piece of it. Schroers: Well we did want some diversity in our parks. We don't want them all to be the same thing. I guess there's nothing wrong with just having a green space and an open area and it doesn't have to be overly developed. It can just be maybe maintained to a point where people can create their own type of fun there. I mean keep the noxious weeds down. Do some mowing and that sort of thing and just give them space so they can do whatever they want to do. Pemrick: How about requiring larger lot sizes? Hoffman: Back to the Planning Commission. Pemrick: What do they say? . Hoffman: They'll go through that and they have the ordinances set... . Erickson: Todd, how far did you say that this Sluff Creek is from the Hans Hagen? That proposed 7 acre park. Hoffman: The walk from the Bluff Creek site would be just over a quarter mile. It's within the half mile service area. You could go north through the CBC site underneath the railroad tracks. Take an immediate left there and go about half a block and you're at the Hans Hagen site. Their original proposal put an on street trail through a portion and then you cross the ravine and you're up into the park area. Erickson: You say it'd be about a quarter mile? Hoffman: Yes, just over a quarter mile. Schroers: I don't think that's an unreasonable distance to get to the park. I mean at some point in time you have to take responsibility for yourself. If you feel that your children are too small to go that quarter of a mile by themselves but you think they ought to go there, then you've got to take them there. I mean you can't dump a park on everybody's doorstep where everybody can look out their window. Erickson: Plus it's not really a quarter mile across Audubon or something like that. Hoffman: It may not happen. The Bluff Creek site may develop fully in 4 years and Hans Hagen may be 10 years down the line so we need to deal with that issue. It's something when you're in a developing city, you just can't control. . Park and Rec Commission MeetinL January 28, 1992 - Page 44 Lash: If that's the route we decide to take, let's make sure we have some. kind of an access site that's not going between two lots through to the Hans Hagen area to get to the park fo~ these other people. Schroers: Our service area was set up to be a half mile wasn't it? Hoffman: Yep. This will be within the half mile as Power Hill will be on the fringe district. I'll lay that out for you. Schroers: I think that's something we can work with. Berg: Plus if you build c10se enough on that end, on the other side, the other people from Hans Hagen could use the school if it's built too. They'd have access to the facilities there, if it was built there. Hoffman: Okay. Anything else? Lash: 00 we need a motion on this thing? Hoffman: No. Schroers: Okay, we beat item (b) to death. Quite an. indoctrination for these guys. Berg: This is normal right? Schroers: No. Sometimes we bleed a little more. . C. STATUS REPORT. SKATING RINKS. Ruegemer: Just to give you a real bl-ief, tell you what's happening with the skating rinks in Cha~hassen. We did have a mid-winter warm spell right after the first of the year where it did get really nice out. Typically unseasonable for January but it did do the skating rinks very much good. Basically what it did do is we had to close down the rinks because they were getting very slushy and very dangerous to skate on. Virtually it did create a.. .almost we had to start over again. So what we really did hope for was to get some colder weather in, as we did and park maintenance crews did shave and get the ice back to where it was functional again. We opened up back again January 25th and we have been open since that time. Hopefully with weather cooperating that we can, this week is going to be warm again the way it sounds. Up to 40. 38 tomorrow and 40 by the end of the week so hopefully we can squeeze through this week and get to where our target date of the 16th of February, weather permitting. Lash: How do you set that target date? Ruegemer: It's just kind of" an approximation. Lash: It'd be nice if you were going to have an approximation, to have it after energy break. Ruegemer: I think that's the middle of February too. . Par k an'j Rec Commission Meeti ng January 28, 1992 - Page 45 Lash: Yeah but I mean if it's still cold enough. . Ruegemer: Oh, if it's still cold enough we continue, you bet. Hoffman: It's just published so people get an idea and it's based on the past 15 years of when the rinks have closed. Ruegemer: Just for an example, last year the rinks were closed February 3rd so it just depends really on the weather. The year before was in March I think. It really just, the weather fluctuates so much, it's. ..so it will just depend on the weather. If it's cold, then we'll continue to go. It's just a target date and... PROGRAM REPORT. CHRISTMAS TREE LIGHTING CEREMONY. . Ruegemer: With the Christmas Tree lighting ceremony, that was back in December. December 9th exactly. This little annual event is really starting to grow into a nice community celebration. We did have quite a few more people that came out to witness the tree lighting ceremony this year. Mayor Chmiel did flip the switch again this year to set off the annual tree, official season which was a real nice way. The Chaska choir, High School choir came up to sing caroles and we had hot apple cider and cookies and Santa Claus was there. It appeared that everybody very much enjoyed themselves and hopefully we can just continue to still keep Chanhassen kind of the small town atmosphere. I think people really like that. That's why they chose to live out here. That's what we're going to try and preserve that atmosphere and continue to grow upon civic events like this. We did have a very good turn out so hopefully we can add to that next year. Hoffman: That's a real tree this time. Lash: I have a question on your life size figurine. Is it going to be cemented into the ground? Ruegemer: Just kind of an idea that was thrown out. I think it'd be nice to, sure it's nice to have a tree decorated but it's kind of a plain Jane kind of sitting in the middle. That's my opinion but just to add something more to it I think would be very nice. Lash: You don't think somebody will steal it? Hoffman: Just like the cows at the flea market. They steal those life size cows all the time. Lash: The other thing, just a word of caution that you need to be kind of careful with. Those kinds of things because some people don't. Hoffman: Don't celebrate the season. Lash: Right, don't appreciate. . Andrews: Watch out for the ACLU. Park and Rec Commission Meeting January 28, 1992 - Page 46 Hoffman: You betcha. Holiday lighting ceremony. E. AMERICANS WITH DISABILITIES ACT (ADA). . Hoffman: Item (e), hopefully you've read it. I'm not going to go real in depth. It received considerable news coverage both in newspaper, radio. rt's something you cannot shrug off. It's unfortunate we're in this timeframe so we don't have the appropriate attitude to go ahead and discuss this but the Americans with Disabilities Act is something which as of 2 days ago is now in place. Every action which we take, it's our responsibility to insure that not only parks but park facilities, our recreational programs and employment opportunities are open to all persons. We're taking that very seriously. We have a senior trip going down to the ice castle. The first question we received was, can a person in a wheelchair? My husband's in a wheelchair. Can he go along? The bus which we had rented, which Judy Colby, the Senior Coordinator had rented did not. It's just a matter of economics but you can no longer operate in that fashion. It's law that you need to accommodate that person. It's a public program and we'll find accommodations to take that person along. That's just one ramification. Access to parks. Access to park buildings. Playgrounds. Our playgrounds. Transfer points as it shows in that brochure in there. The surfacing is a problem but th~y haven't written, we don't have to put in this rubber mat into everyone of our pea gravel surfaced areas but we need to make them reasonably accessible. So again as we go through our future discussion, we need. to be aware of it. Lash: Will this include all of the things that we have on line for the upcoming year already and budgeted? . Hoffman: Correct. Lash: Because that's going to have a big impact. If we had $10,000.00 budgeted, we could spend it all just in surface material or pivot points and get nothing. ADMINISTRATIVE SECTION. Schroers: Okay, thanks Todd. Is there anything else of concern that we wish to discuss in the Adminstrative Section? Hoffman: Just a couple of short points. I'll finish before 10:30. I need to poll the commissioners as of your interest in a golf course discussion which is being held in the Council Chambers on February 5th. That's a Wednesday evening at 6:30. Members of the Planning Commission, Councilman Workman and some other folks that are interested in a muncipal golf course within the city of Chanhassen will be meeting. Jerry will be attending. I start class again that evening. Please let me know if you pl~n to attend simply by giving me a phone call so I can let the coordinator, Joan Ahrens from the Planning Commission. So she knows who to expect. Schroers: I have a question. commission? Is this, they're forming a study group or . Park and Rec Commission t ~eting January 28, 1992 - Page 47 . Hoffman: There's a discussion taking place that evening. There's not a formalized work committee for the golf course study but members of the Planning Commission are interested, Councilman Workman and some other people. Andrews: Is this intended to be those in favor only? Hoffman: No. Koubsky: There's been an informal since it's been discussed once. Schroers: So this is just a discussion of interested parties. . Hoffman: Okay. Second item is the Pheasant Hills. Construction of Pheasant Hills Park is moving along. I have an item of concern which I'd like to address with the Commission. It has to do with accessibility. It also has to do with common sense as well. This entire northerly area of the park has been selectively cleared to accommodate these facilities. This was cleared off for the open playfield. The mature trees around the tennis court would remain. This area was cleared out for the eventual development of those as was the area for the play structure. The problem being, as you recall those discussions, the neighbors,did not want parking access off of Wood Duck Lane to the north. So parking was included in the master plan down here. The construction of this parking lot would be very expensive. It would necessitate the clearing of an extensive area of trees down in this location. If we went ahead and constructed that parking lot, in all honesty I feel it's going to past by for on street parking at Wood Duck Lane. If these people, if they want to go play tennis or to the ballfield, they're going to drive up to Wood Duck Lane, park on street and walk the quarter block down that trail to those facilities. Human nature tells us time and time again that they're not going to park in that parking lot and walk that long tYail up to the play area or the tennis court when they can simply park on street at Wood Duck Lane. It has ramifications with the accessibility as well. We need to provide the best access possible to park facilities under the ADA but then again you could run into, we know where the neighborhood is. They would not like to see it. In fact if on street parking started in that area, I wouldn't be surprised to have them in here asking for no parking signs on the street. It's an issue which is important. Schroers: If I recall that Todd, their main concern was that we were going to try to build a parking lot there. Okay. I guess I don't feel that we would be going back on our word to allow on street parking. Hoffman: On street parking, it will occur and we'll receive comment back on it. So then negative comment back from it. So the development plan for that site, before we bought it was to bring a road. That's a road outlot right here so there would have been a public street developed right here with lots starting right here. So the adjoining residents have gone from something that could have been negative to a park site. But again the burden's back on us to formulate equal access and reasonable access to those park facilities. If they're on the northerly side of the park, e people are going to park on Wood Duck Lane. 4 or 5 cars parked there and Park and Rec Commission Meeting January 28, 1992 - Page 48 people begin to become agitated about that. They're going to be back . before the park board to talk about it. Andrews: I think you're right that if we don't. consider changing the plan to provide off street parking on the north section, it's going to happen. I know given a choice, if I had a choice in my neighborhood of people parking in front of my house or driving by my house and parking in a parking lot 20 yards away, I'd much rather have them park in a lot. Schroers: If you'd been here about 3 years ago you'd know about those parking lot programs. Andrews: I'm not saying that they're in favor of any cars. I know they're going to be against having cars there. That's a given but if the choice is, you know we know you're against it but they're going to be there anyway and which would you rather have. In front of your house or in a lot, I think most of them would say I'd rather have them in a lot. Lash: So are you saying to move the parking lot from the south side to the north side? Hoffman: To study that, yes. I made initial contacts back with Mark ~oegler to take a look at the master plan. If it's the choice of the Commission to take a look at this in February, Mark would be prepared to come back before the Commission to discuss his feelings on the location. Current location of the parking lot and ramifications of moving it up to . the north. We know the public opposition but again it falls back, it's 0 burden to develop these sites in the best possible manner. 5 years down the line if a parking lot goes in there, hopefully the cry is all quieted down and now you have a successful park plan. That's my concern. I needed to bring it back to the Commission for your thoughts. Lash: Is there an option of having the parking lot more within the park site but the access from Lake Lucy Road? Hoffman: There's that option. We would continue to knock down mature trees in it's path as we drive the parking lot into the park. Andrews: That entrance is really going to need a lot of fill there. of leveling. I don't think you're going to improve the situation at considering moving it further to the north without going all the way north. . A lot all by to the Lash: Well parking on Wood Duck Lane would be perfectly accessible to people, why don't we just leave the possibility of putting in a parking lot if we decide that that's necessary. Communicate that to the residents. They didn't want a parking lot to start with as I recall and if they had to have one, then they wanted it off of Lake Lucy Road, right? Schroers: And we pretty much told them that's what we would do. Lash: Right. And that's the way it is. So what if we were to say to . them, okay. We can't. It's not working out to put it off of Lake Lucy Road. What we're going to do is designate this area and not develop it for Park and Rec Commission Meeting January 28, 1992 - Page 49 . now using Wood Duck or Lake Lucy Road or wherever people want to park. That's what they want is those people to park on Lake Lucy Road. We'll just say we'll have on street parking like you asked and if we decide or you decide that it's becoming a problem, then the only option for us is to put a parking lot off of Wood Duck and let it go at that. See what happens. If people park on Wood Duck and they don't like it, then the only thing they have left open to them is a parking lot off of Wood Duck. Schroers: That would also be my recommendation. I think that that would be the easier sell. I tell you when you open up these parking lot issues, you've got a can of worms like you wouldn't believe. Andrews: I'm not saying that it's going to be popular. I know it's going to be not popular. Schroers: Yeah but it's going to be less than that when we told them that if it wasn't going to happen and then we come back and dump it on them. That's going to be really bad. . Lash: I mean if we say to them, hey. We can put the parking lot off of Lake Lucy, which they didn't want a parking lot at all and that was sort of our compromise was to put it off of Lake Lucy and they could live with that. Now if we come back and say okay, we're not going to put it off of Lake Lucy because it's not accessible enough to people and we'll just go with your original ideas of on street parking. That's what they wanted to start with and as a back-up, if that becomes a problem, we'll have to put access off of Wood Duck. Then they think they're getting what they wanted and we've leaving their option open of putting in a more accessible parking lot if they start complaining to us about people parking on Wood Duck. "Schroers: And I don't think we have to advertise Wood Duck as the designated parking area. I mean what we're talking about here again is essentially a neighborhood park. There's not going to be hoar des of traffic rushing to Pheasant Hills to park there and I think we can let them accommodate themselves and if it isn't working out, they'll come and tell us what it is that they want and what we should do about it and then we cay say at that point in time, well what you're asking here is feasible or it isn't feasible but this is what we can try to do to accommodate. Lash: But I think the plan we have to make sure that we have provided an adequate spot to put that and that it's communicated to them that this spot is being reserved in case we need a parking lot in the future. In case the on street parking doesn't work out for you. We want to have Plan Band that would be to put a parking lot here. I don't know how could they not, it's what they wanted to start with. Schroers: I think it's not what they wanted to start with because they didn't want a parking lot up on that end. So we told" them we'd put it down on the other end but now we're telling them, well we're going to park on your street and if you don't like that, we're going to build a parking lot. . Lash: But they didn't want a parking lot at all. Remember they didn't want a parking lot at all and we said we had to put one in. Okay, if you have to put one in, put it off of Lake Lucy. So we said, okay. Park and Rec Commission Meeting January 28, 1992 - Page 50 Schroers: Yeah, but now we're telling them that if on street parking don'..... work, that we're going to build it where we told them we weren't going to in the first place and then they're going to say, oh you people are wishy washy or you're lying to us. You told us this and now you've changed your mind and done a complete 180 on us here. Lash: I think the way Todd presented it to us is, you have to take out a whole lot of mature trees and people are going to go up and park on Wood Duck anyway. Anybody can look at that and figure that that's their option. Schroers: Oh I don't disagree that that's the thing to do but I think that if we want to catch some serious flack from the neighborhood, it's go and tell them that we're going to do exactly what we told them that we weren't going to do. We don't look good. We don't look good when we do that. Hoffman: The simple fact is even developing this payk, although they all wanted it, it's still not a popular action. I've got word back from one of the neighbors abutting the park that the person that was behind the major push for this park has moved and would a petition boycotting the development of this park be effective back at the Park and Recreation Commission level? I said boy, that's unusual. Lash: That'd save us a lot of money. If they don't want it. Hoffman: This is simply because that person abuts the open playfield and boy we didn't realize that was going to be an open playfield. . Schroers: One thing that I think is real important is that we maintain the credibility of this Commission. We had some controversial things happen in the past and we have learned from experience, when we butt heads we don't get very far. So at least if we're going to turn things around on Pheasant Hills, we're going to have to find a diplomatic way to do it. Lash: I think if it's communicated all the way along and maybe there needs to be a letter sent and you need to say there's been some new facts have come to light regarding the parking arrangement for this park. We'd like your input on this. We're going to have a public hearing on it at such and such date. You're welcome to come and let us know how you feel. Hoffman: Okay. But as of tonight we do not need to go that route right? We'll just leave the park on the master plan. We're not going to build it. Dale's wondering because they're out there doing cutting and grading. We're not going to cut the trees down for the parking lot. Let people park for the next 4 years. Schroers: We can't go ahead and cut trees down, we're a tree city. Lash: But I don't know that we can go ahead and develop the park without the parking lot. Without having the neighborhood know what's going on. Otherwise it's going to look like...switched the plan without telling them anything about it. Koubsky: I thi~k we need to communicate what our intentions are. We COU1. forego the parking lot but let them know. Just kind of build it without Park and Rec Commission Meeting January 28, 1992 - Page 51 . like Jan was saying. If we have to put a parking lot up in that open space, design it now while we're developing it. It's either going to be grass or pavement. And then we can discuss later parking issues. Hoffman: Got it. Koubsky: If we have to go chop trees down because we said that's what we're going to do, we'll chop trees down. Pemrick: Transplant them. Hoffman: Last item is the year end budget. 410 Park Acq~isition and Development budget of revenue for 1991 is $191,000.00. Collected was $163,000.00 so we were short about $28,000.00. Much better than anticipated. Interest revenues came up. Had some year end activity in building so just last year, 93% were collected. This year 77% were collected so we were behind last year but we ended up much better off than we thought 3 weeks ago. That's it. Andrews moved, Pemrick seconded to adjourn the meeting. All voted in favor and the motion carried. The meeting was adjourned at 10=40 p.m.. ~ubmitted by Todd Hoffman Park and Rec Coordinator . Prepared by Nann Opheim . I , '. . . // /ar 6 C ITY OF CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Park and Recreation Commission FROM: Todd Hoffman, Park and Recreation Coordinator DATE: February 19, 1992 ;/ SUBJ: Resolutions, State Outdoor Recreation Grant Program and Federal Land and Water Conservation Fund (LA WCON) Attached please find a copy of the reportthatcwill be 'presented to the Chanhassen City Council on February 24, 1992. To further theeity's approval of these resolutions, I am recommending that the Park and Recreation also adopt these resolutions at the February 25, 1992 Commission meeting. n ~.1 PRINTED ON RECYCLED PAPER , PARK AND RECREATION COMMISSION CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ~ . "- RESOLUTION NO: DATE: MOTION BY: MOTION BY: A RESOLUTION URGING THE STATE OF MINNESOTA TO EXPAND THE FUNDING FOR THE STATE OUTDOOR RECREATION GRANT PROGRAM WHEREAS, the state has invested over $50 million in local outdoor recreation projects, which has been matched by over $57 million in local government funds. WHEREAS, the State program has been significant incentive to local governments to undertake needed park acquisition and development projects. WHEREAS, the State program has helped accelerate renovation and replacement of facilities that did not meet the handicapped accessible standards.. WHEREAS, parks play an important role in many communities' economic . development efforts by improving the desirability of the community as a place to live and work. WHEREAS, the demand for State assistance through this program remains strong and that in 1991 only $1 million in State funds was available to help meet over $4 million in grant requests. NOW, THEREFORE, BE IT RESOLVED that the Chanhassen Park and Recreation Commission urges the State to continue and expand funding for the State's Outdoor Recreation Program to help local governments throughout Minnesota provide adequate outdoor recreation opportunities, acquire and protect open space areas, and improve the quality of life for present and future generations. Passed and adopted by the Chanhassen Park and Recreation Commission this 25th day of February, 1992. Larry Schroers, Chairperson . , ""'e . . . PARK AND RECREATION COMMISSION CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES,.MINNESOTA RESOLUTION NO: DATE: MOTION BY: MOTION BY: A RESOLUTION URGING THE EXPANSION OF THE FEDERAL LAND AND WATER CONSERVATION FUND PROGRAM WHEREAS, the Federal Land and Water Conservation Fund Program LA WCON has provided greatly needed grant assistance for local government and state outdoor recreation and open space projects. WHEREAS, in Minnesota almost $57 million in LA WCON funds have been provided for over 1,100 projects in every county and hundreds of cities and townships throughout the State. WHEREAS, the program supported by revenues from offshore oil leases and sale of surplus federal property does not cost additional tax dollars and has left an important legacy for future generations. WHEREAS, in recent years the allocations available to local governments have been drastically reduced while the needs have remained as great as ever. NOW, THEREFORE, BE IT RESOLVED that the Chanhassen Park and Recreation Commission urges the increase in the allocation of LA WCON funds for local government and state park projects to help provide adequate outdoor recreation opportunities, acquire and protect open space areas and improve the quality of life for present and future generations. Passed and adopted by the Chanhassen Park and Recreation Commission this 25th day of February, 1992. Larry Schroers, Chairperson CITY OF CHINHISSEN iJ-I L~ . 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 Actio~ tly Cit: Ad ":1i~ ;':tratof TO: Don Ashworth, City Manager ;1/ r"A~._^" . / T"'\uJPt L.._ .~ "-.....-.--...lI!"_____V ,,1;,:' .,....__.... p, .. [... ~ - /).0 -9 do- MEMORANDUM i,..-(". FROM: Todd Hoffman, Park and Recreation Coordinator --......."............- . " . DATE: February 19, 1992 r:l - ~ "-.1 J.- SUBJ: Approving Resolutions Urging the State of Minnesota to Expand the Funding for the State Outdoor Recreation Grant Program; and Urging the Expansion of the Federal Land and WatelConservation Fund Program The Legislative Committee of the Minnesgta Re~reation and Parks Association (MRP A) has asked for the city's commitment to support th~attached resolutions. Both the Federal . Land and Water Conservation Fund (LAWCON).and State Outdoor Recreation Grant Program have provided Chanhassen the opportuijity to expand park and recreational resources. Nearly $400,000 in outright and matchittg grants have been applied for and received by the city. These funds have been used in.the acquisition and development of Lake Ann Park, Lake Susan Park, and South Lotus UJ.ke Park. Upon collection of these re~lutions, MRP A plans top~liver them to our congressional representatives and key state'legislators. RECOMMENDATION 1. Resolution Urging the State of Outdoor Recreation Grant to Expand the Funding for the State Staff AITACHMENTS 2. Resolution Urging the Expansion of the Federal Land and Water Conservation Fund Program. n ~J PRINTED ON RECYCLED PAPER . ~: ...J . CITY OF CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Park and Recreation Commission :# FROM: Todd Hoffman, Park and Recreation Coordinator DATE: February 20, 1992 SUBJ: Site Plan Review, Bluff Creek Site Keyland Homes James R. Hill, Inc. At the request of the applicants, this item has been deleted from the February 25, 1992, agenda. Commissioners will recall this item b~ing preliminarily discussed on January 28, 1992. The project is still active and will be presented to the Commission at a future . meeting. . n ~J PRINTED ON RECYCLED PAPER 7 . CITY OF CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Park and Recreation Commission FROM: Todd Hoffman, Park and Recreation Coordinator # DATE: February 19, 1992 SUBJ: Final Amendments, Chanhassen Park and Recreation Department, Five Year Capital Improvement Program, Neighborhood and Community Parks . The attached document is the end result of the discussions held by the Commission on October 22, November 19, and December 1O,t991, in regard to the Five Year Capital Improvement Program (CIP) for Neighborhood and Community Parks. This document is very useful in planning for the future development of the city's park system. By nature, it is a dynamic set of numbers representing a variety of projects, and will be updated annually in conjunction with the formation of the annual CIP. Please note that I have taken the liberty of adding items to the CIP, which are in bold type throughout the document. These items are drawn from~ach park's master plan, but require scrutinization from the Commission and each must be approved or rejected as amendments to the CIP. Any other changes, corrections, or additions .should also be made at this time. Upon acceptance from the Commission of the final version of the Five Year CIP, it will be submitted to the City Council for approval. Upon approval, will be distributed for your use. . n . ~., PRINTED ON RECYCLED PAPER . CHANHASSEN PARK AND RECREATION DEPARTMENT FIVE YEAR CAPITAL IMPROVEMENT PROGRAM 1992 1993 1994 1995 1996 . . . . . FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Park Name: Bandimere Community Park Address: 9405 Great Plains Blvd (TH 101) Acres: 30 Class: Community Improvements 1992 1993 1994 1995 1996 Complete a needs assessment study in 1992. Proceed with development of park based on results of study. Notes: Concept Master Park Plan prepared in 1989. FIVE YEAR CAPITAL IMPROVEMENT PROGRAM . Park Name: Bandimere Heights Park Address: 9290 Kiowa Trail Acres: 3 Class: Neighborhood Improvements 1992 1993 1994 1995 1996 Wood Park 10 Sign 250. Play Area 00. 00. 00. 8,000. Refurbishment TOTALS: 250. 00. 00. 00. 8,000. . Notes: Extensive regrading and site work was initiated in the fall of 1991. Work to be completed in 1992. 1991 Improvements Play Area Expansion Sand Volleyball Court Paving of Offstreet Parking $3,500.00 $200.00 $400.00 3 . . . . FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Park Name: Address: Acres: Class: Bluff Creek Park Hesse Farm Road 21 Open Space Improvements 1992 1993 1994 1995 1996 .00 .00 .00 .00 .00 . TOTALS: 00. 00. 00. 00. 00. Notes: To be incorporated into the Bluff Creek Preservation zone. 4 FIVE YEAR CAPITAL IMPROVEMENT PROGRAM . Park Name: Carver Beach Park Address: 6891 Lotus Trail Acres: 8 Class: Neighborhood Improvements ~ 1993 1994 1995 1996 Play Area 2,200. Refurbishment Grills (2) 400. Picnic Tables(2) 1,300. Swimming Bouy's 1,000. (Mini Beach) Swimming Bouy's (Main Beach) 1,000. Park Benches 2,000. TOTALS: 2,200. 2,700. 1,OqO 00. 2,000. . Notes: 5 . . . . . FIVE YEAR CAPiTAL IMPROVEMENT PROGRAM Park Name: Carver Beach Playground Address: 900 Carver Beach Road Acres: 3 Class: Neighborhood Improvements 1992 1993 1994 1995 1996 Wood Park ID Sign 250. Replacement of Swing 950. Add'n of Two Spring 1,000. Animals Board Wood & Pea 1,400. Gravel Bleacher 1,400. Skating Rink Electrical 6,000. Sevice with Light New Backstop 1,200. TOTALS: 3,600. 7,400. 00. 00. 1,200. Notes: 1991 Improvements Play area expansion 5,000.00 6 FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Park Name: Chanhassen Estates Mini Park Address: 55 Lake Drive East Acres: 1 Class: Neighborhood Improvements 1992 1993 1994 1995 ~ Wood Park 10 Sign 250. Picnic Tables(3) 2,000. Basketball Court 2,500. Play Area . 00. 10,000 TOTALS: 250. 2,000. 2,500. 00. 10,000 Notes: T . . . . . . FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Park Name: Chanhassen Hills Park Address: 8579 Chanhassen Hills Drive South Acres: 8 Class: Neighborhood Improvements 1992 1993 1994 1995 1996 Wood Park 10 Sign 250. Construction of a 1,500. Ballfield Installation of Trees 800. Double Tennis Court 30,000. with Basketball Hoops Trees 1,000. Play Area Expansion 00. 00. 10,000. TOTALS: 2,550. 31,000. 00. 00. 10,000. Notes: 8 FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Park Name: Chanhassen Pond Park . Address: 7500 Laredo Drive Acres: 16 Class: Open Space Improvements 1992 1993 1994 1995 1996 Wood Park ID Sign 250. Wheel Chair 500. Accessable Picnic Table Picnic Table 450. Wood Park ID Sign 250. Replace Stairs 00. 00. 4,000. TOTALS: 1,200. 250. 00. 00. 4,000. . Notes: 1991 Improvements Correction of erosion areas 3,000.00 s . . . . FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Park Name: City Center Park Address: 710 Coulter Drive Acres: 10 Class: Community Improvements 1992 1993 1994 1995 1996 Play Area Expansion 10,000. (50% share) New Basketball Poles 1,200. and Standards Play Area Expansion . 12,000. (50% Share) TOTALS: 11,200. 00. 12,000. 00. 00. Notes: Configuration of park is subject to change dependent on the outcome of Central Park Master plans. 1991 Improvements Play area expansions Tennis Court Refurbishment Master Plan Development Warming House 70,000.00 25,000.00 2,000.00 1,000.00 to FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Park Name: Curry Farms Park . Address: 1300 Stratton Court Acres: 6 Class: Neighborhood Improvements 1992 1993 1994 1995 1996 Wood Park 10 Sign .250. Soils Test 2,500. Trees 500. Trees 00. 00. 500. TOTALS: 250. 3,000. 00. 00. 500. . Notes: 1991 Improvements: Play area expansion Ballfield construction Trail construction 2,500.00 2,000.00 5,500.00 11 . FIVE YEAR CAP~TAL IMPROVEMENT PROGRAM . Park Name: Greenwood Shores Park Address: 7110 Utica Lane Acres: 4 Class: Neighborhood . Improvements 1992 1993 1994 1995 1996 Picnic Tables(2) 1,300. Grills(2) 400. TOTALS: 00. 1,700. 00. 00, 00. Notes: Discussion included possibility of installing a sand volleyball court. Site constrictons make this installation prohibitive. . 1-2 . ~ FIVE YEAR CAPITAL IMPROVEMENT PROGRAM . Park Name: Herman Field Park Address: 2591 Forest Avenue Acres: 13 Class: Neighborhood Improvements 1992 1993 1994 1995 1996 1 st Phase Play Area 13,000. with Border Wood/Pea Gravel Superdeck 6,000. Boardwalk Picnic Tables & Play 1,500. Area Bench Single Tennis Court 20,000. with Basketball Hoop Play Area Expansion 13,000. TOTALS: 20,500. 00. 00. 20,000. 13,000. . Notes: Construction of trail loops will be completed in 1992 by park maintenance personnel. Negotiations for a trail connection to Minnewashta Regional Park are underway. 1991 Improvements: Grading surfacing, installation of access road 50,000.00 1'$ . . . . FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Park Name: Lake Ann Park Address: 1456 Arboretum Blvd (Hwy 5) Acres: 98 Class: Community Imorovements .llm 1993 1994 1995 1996 SHELTER First Aid supplies 400. Lifeguard Room Equipment 1,500. Rescue Board 500. Cash Register 750. Freezer 400. . Refrigerator 500. Microwave 300. Menu Boards 300. Building Supplies & 3,000. Equipment Row Boat 650. Canoes (2) 1,000. Paddle Boats (2) 1,650. Life Jackets (20) 500. Canoe Paddles (10) 200. Play-aks (6) 1,800. Play-ak Paddles (8) 200. Outboard Motor 750. Shelter Landscaping 1,500. Boundary Buoys 1,300. SUBTOTAL: 17,200. 1-4 GENERAL 1m 1993 1994 .1W2 ~ Basketball Pole 600. Drainage Improvements, 1,000. Field #6 Supplies for Conversion of 500. Field #2 to Little League Bituminous Trail Loop 10.500. Fencing 2.200. Picnic Shelter (Parkview) 50.000. Ballfield Restroom & Beyond 1996 Concession Bldg. SUBTOTAL: 14.800. 00. 00. . 00. 50,000. GRAND TOTAL: 32,000. 00. - 00. . 00. 50,000. Notes: Lake Ann Park is entering a stage of final transformation to a "full service" community park. The installation of services, Le. phone, electric, sewer, water will allow the future construction of a group reservation picnic shelter at the parkview area, the construction of a serviceable shelter at the ballfields, and other improvements. 1991 Improvements Swimming raft 10,000.00 Player benches 2,500.00 1"5 . . . FIVE YEAR CAPITAL IMPROVEMENT PROGRAM . Park Name: Lake Susan Park Address: 903 Lake Drive East Acres: 27 Class: Community . Improvements 1992 ~ 1994 ~ .1WQ Trail Line to 21,000. Chanhassen Hills Archery Range Targets 300. 500. 1,000. Aeration system 4,000. Installation Track Ride 800. Ballfield Lights 65,000. TOTALS: 26,100. 65,500. 00. 1,000. 00. Notes: 1991 Improvements - Completion of Lake Susan Park expansion project and play area. . 1u FIVE YEAR CAPITAL IMPROVEMENT PROGRAM . Park Name: Meadow Green Park Address: 921 Pontiac Lane Acres: 18 Class: Neighborhood Improvements 1992 1993 1994 1995 1996 Installation of Trees 400. Bleacher 1,400. Skating Rink Electrical 6,000. Service With Light Play Area 20,000. Refurbishment TOTALS: 400. 7,400. 00. 00. 20,000. . Notes: 1-7 . FIVE YEAR CAP1TAL IMPROVEMENT PROGRAM . Park Name: Minnewashta Heights Park Address: 6220 Dogwood Avenue Acres: 2 Class: Neighborhood . Improvements 1992 1993 1994 1995 1996 Play Area Expansion 3,000. Skating Rink Electrical 6,000. Service w flight Play Area 7,000. 00. Refurbishment TOTALS: 3,000. 6,000. 00. 7,000. 00. Notes: 1991 Improvements - Installation of play area border and resilient surfacing completed. . 1~ FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Park Name: North Lotus Lake .Park Address: 295 Pleasant View Road Acres: 18 Class: Neighborhood Improvements 1992 1993 1994 1995 ~ Skating Rink Electrical 8,000. Service w /Ughts Hockey Rink with 25,000. Lights Play Area Expansion 12,000. . TOTALS: 00. 8,000. 12,000. 25,000. 00. Notes: Additional wind screen plantings for the tennis courts will occur in 1992. 1'9 . . . . . . FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Park Name: Pheasant Hill Park Address: 1720 Lake Lucy Lane Acres: 11 Class: Neighborhood Improvements 1992 1993 1994 1995 1996 Engineering, surveying, 20,000. Staking, Grading, Surfacing, & Site Preparation Associated with Initial Phase of Construction Play Area 20,000. Picnic Tables 3,000. Park Benches 1,600. Double Tennis Court Beyond with Basketball Hoops 1996 Play Area Expansion Beyond 1996 TOTALS: 20,000. 00. 24,600. 00. 00. Notes: Park Master Plan approved in 1991. 20 FIVE YEAR CAPITAL IMPROVEMENT PROGRAM . Park Name: Power Hill Park Address: Flamingo Drive Acres: 18 Class: Neighborhood Improvements 1992 1993 1994 1995 1996 Final Grading, Seeding 10,000. Entrance Road & Parking Play Area 18,000. . TOTALS: 00. 10,000. 00. 18,000. 00. . Notes: Boundary of this park is being defined through the development of the 7th and 8th addition of Lake Susan Hills West. New homes are currently being constructed on the eastern border of the park. 21 . . . . FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Park Name: Prairie Knoll Park Address: 1124 Dove Court Acres: 4 Class: Neighborhood Improvements 1992 1993 .1W1 1995 1996 Site Preparation 4,000. Play Area 12,000. . TOTALS: 00. 00. 4,000. 00. 12,000. Notes: The access trail to Prairie Knoll Park from Dove Court will be installed by the developer to the rear of the lots which it bisects. 22 FIVE YEAR CAPITAL IMPROVEMENT PROGRAM . Park Name: Rice Marsh Lake Park Address: 8119 Erie Circle Acres: 30 (90% wetland) Class: Neighborhood Improvements . 1992 1993 1994 1995 1996 Play Area Expansion 6,000. Play Area 7,000. Refurbishment Picnic Shelter Beyond Replacement 1996 TOTALS: 6,000. 00. 00. 00. 7,000. . Notes: 1991 Improvements - Completion of half court basketball court, installation of swing unit and expanded border wood area. 2S . . . . I FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Park Name: South Lotus Lake Park Address: 7610 South Shore Acres: 7 Class: Community Improvements 1992 1993 1994 1995 1996 Unsurmountable 10,000. Curbing Play Area Expansion 14,000. TOTALS: 00. 00. 10,000. 00. 14,000. Notes: 1991 Improvements - Grading, drainage and landscaping improvement project completed, play area to be installed. FIVE YEAR CAPITAL IMPROVEMENT PROGRAM 24 Park Name: Sunset Ridge Park Address: 1364 Lake Susan Hills Drive . Acres: 10 Class: Neighborhood Improvements ~ 1993 1994 ~ 1996 Installation of Trees 800. Single Tennis Court 20,000. with Basketball Hoop Trees 1,000. Play Area Expansion 14,000. TOTALS: 800. 21,000. 00. 14,000. 00. . Notes: Initial development of park will be completed in 1991, with total expenditures of $19,000. 25 . . . . OTHER IMPROVEMENTS Improvements 1992 1993 1994 .1W5 1996 Park Rules Signs 3,500. Picnic Tables, Benches 5.500. Spectator Seating, Signage Boy Scout Project 1,000. Tree Farm 200. Contingency 4,500. TOTALS: 14,700. 26 . t . CHANHASSEN PARK AND RECREATION DEPARTMENT FIVE YEAR CAPITAL IMPROVEMENT PROGRAM TOTALS YEAR AMOUNT . 1992 $145,000.00 1993 $165,950.00 . 1994 $ 66,100.00 1995 $ 85,000.00 1996 $151,700.00 ~7 . ,I . . . CITY OF CHANHASSEN s - 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Park and Recreation Commission FROM: ;1t/ Todd Hoffman, Park and Recreation Coordinator DATE: February 21, 1992 SUBJ: Chanhassen Trail Plan Implementation, Phase I (1990-1995), Phase II (1995- 2000), and Phase III (2000-2010) As part of the update of the Five Year Capital Improvement Plan for the Park and Recreation Department, the Commission voiced an interest in addressing trails. The trail phases listed above and as shown in the City's updated Comprehensive Plan, are considered current; however, these plans are already four years old. It behooves us to study these plans, taking note of the accomplishments to date, but more importantly, continuing to plan for the future. Attached are a variety of diagrams for Commission member use. The first shows trail segments which currently exist or are impending. The second depicts the goals for the period (1990-1995), of which we are currently in. The next two diagrams depict Phase II (1995-2000) and Phase 111(2000-2010) goals. This exercise of strategically planning for trail construction is an important one. The Park Commission needs to be the guiding force behind trail and sidewalk development, if it is your wish to do so. The implemention of a sidewalk ordinance specifying what type of trails and sidewalks are to be constructed adjacent to each dassof roadway should be explored. I have discussed this issue with Paul Krauss,the(:ity Plannerr(ll1dit was our ~onsensus that the impetus for such an ordinance should come from the Park and Recreation Commission. Also attached are the pages of the Recreation Section of the Comprehensive Plan dealing with the trail plan for your review.lmport~nt titles, in t9i~,disC1.1ssion are Implementation- System Phasing and Funding Sources. PHASE I Approximately 75% of the Phase I trail additions are currently in place or are impending. The noted exception is Highway 101 north. The Commission is well aware of the circumstances in this area. n tJ PRINTED ON RECYCLED PAPER \ Park and Recreation Commission February 21, 1992 Page 2 . PHASE II This phase contains many segments of trails which will be constructed as a part of road improvement projects. [Note: As is occurring in Phase I and as noted in the street improvements paragraph under Funding Sources in the Comprhensive Plan, the coordination of trail construction in conjunction with street improvement projects will continue to be a major source of trail development for the City.] Specifically, the southerly reaching segments along Powers Boulevard and the new Highway 101 south show good promise; as does the next connection west on Lake Drive. The segment north of Highway 5 to Highway 41 will most likely be installed as well. However, the final connection of this segment at Minnewashta Parkway may necessitate working with the Arboretum on an interim route. PHASE III Phase III represents the maturation of the trail plan currently being authored by the city. Evolution of this final plan will naturally occur and, in fact, it is not too early to entertain discussion of potential alterations and additions. RECOMMENDATION . It is recommended that the Park and Recreation Commission come away from this discussion with feet firmly planted in the direction the Commission wishes to travel in reference to the city's trail plan. At a time deemed appropriate by the Commission, it is recommended that your intentions in this area be clearly communicated to the City Council. . . - :~ l aTY OF OWI-IASSEN Existing Trail System 1990 . Walkways/Bikeways ............. Na ture Trails I ,. , lr. -r ~ T . r 3 . I I 1_-1 --1 I ==3 :-~ .=-~ =-J :~ ____..J 4 5 , -- ---i ~-l -- - -' 6 7 .~ '1..'.. Bue - ,ge9 42 '- -~ --. ---- -- -- -- --I :=, __I ---- i I I I i I j I I . I I ; 1-'-1 ---1 ----, =-~ :--.:~ .~ ---J ,..-.- ~ i .., --i Existing Trails ..--1 Phase One Additions ::~l an OF CH>>IiASSEN Phase One Trail System (1990 - 1995) 5 e Connection Points I ~ , i , ---, ; .,. - ; 6 ~. - I I 7 - I -:" .. ".. I Saae - 1889 . so J ,~.. ~..~ .- ..,. .:~ :~ 3 -- I , I , ! j I , ! . 1--1 = ,: 4 aTY OF ----1 CHAHiASSEN ---, Phase Two =--l Trail System =-1 (1995 - 2000) --=1 .-- 5 =-~ Existing and Phase One Trails :~ ---- .Phase Two Additions I __ ---i e Connection Points ..:. ...; --~ :-1 6 I pi , U'- i - T 7 , ~ . I I I I . I I : . Base - 1;89 , 51 ... --- :~ --I I I I I I I I I I arY OF OiAN-IASSEN Phase Three Trail System (2000 - 2010) 5 Existing, Phase One _--. and Phase Two Trails __ ' ---- Phase Three Additions:3 _. J Connection Points e --~ ---4 6 j ~ , --- - ~. - I - ~ I 7 , flll~11 Sa.. - 1889 . r ~t' S2 (2/91 ) . wi 11 be requi red. Future park expans ions and addi t ions shou 1 d contain adequate open field areas so that when needed, they can be readily converted to accommodate football and .soccer. Passive Recreation Areas/Nature Study Areas: Chanhassen is rich in natural amenities which are appropriate for passive, nature-oriented recreational usage. As the population continues to grow, additional areas will need to "be acquired. It is particularly important that the usage of passive areas be closely monitored since such areas have relatively low carrying capacities and can be easily over used. Horse Ridina: The Park and Recreation Commission feels that there is a future need for equestri an ri di ng trail s. At the present time, riding is limited primarily to private land. The accommodation of future riding areas may be implemented in conjunction with the acquisition of a future major community park or on selected sections of a community trail sys~em. . . Snowmobile Trails: Well marked snowmobile trails currently exist within Chanhassen. These trails are nqt part of the park syste~ but are established by a private club utilizing both public land and privately owned parcels (with owner consent). This system works well at the present time because of the large expanses of undeveloped land within the community. As more of these vacant "parcels become developed, the city may need to provide areas appropriate for snowmobile use. TRAIL PLAN The 1980 Chanhassen Comprehensive Plan addressed trails in recognition of increasing public interest. The Plan contained recommendations for implementation of a moderate system of regional trails and local walkways/bike paths. The intent of the system was to connect major points of interest throughout the City. Themap entitled 1980 Trail Plan depicts this system. The 1980 Plan contained goals and policies pertaining to recreation. The following policies were directly applicable to the trail system: 36 . . --..-, ~.SSDI ~DINIIlEP'T. I ....- . .1 'iT -i.J '. ~ '. ~ _ . -- ~ .~ (.J1I 1,L.-j , ~ J. . "-- ~\ I ;~' , t:r_~ II I 1[;=; _ _. , ~ , , w, ~'~,... ~ t ty~ I ~ I -__~ ' , - ~....,....,. ,',lj~1 q:.'.~ ~l'.- x . '" *'-, . '- _..! 7'). iI'--J. -! ~~~~ :.' . "'.' _ Ir-. ...."'.~.J 1 i V [ ., .... - ~~ ... . ~~~~ / r -:. r: '" >- '~. ~~~~~ ' . ~i- ~~ . ~~ .4~ ~. ! · i. Y __ '\ ~ ...., 4 (. 7.1;/ ~I L-rI ~"'~,""~' ~ ~ . ~ II : ~ ~ I - ~ - ~ ,____~.~o ! t:6' ~ n! . """'= r~H ~ r .~ I ~,) ~--; I . ~ I if ~- - "'-,_ Bi. /.~2ii. ,If ''J~ _ :5 e> I \ . I . -' ....."_-' Ii, -r' '1"'-' I I I, . .-:- ' ..-. n....' I ~ Il1o./,.... ; 'V~ ~ ['PSl ~r:Y--"" j . ~" _..,.r_. --~, ft- I .~ '-,- ~~ j .....,.;..-c:..:= -.,., 'tI": . o \ l i '""', _ I I I =, \ ' \ JT!~ml ~ i ~ Ii ~ ~ " ,I! I ~'Li . :. 0 I ~ : I 4. "aI~/ .- . ......-...:b-.-r--.~.------. -" f{ -v ..", i I ,---' , ~ '-- ,-- !=E: i ~r- I D l!iliii 1 Ii . ~ -' ~.l" ':!~L. ~ --- ~ I (;'\J III ' , 7 ..,j~"5 ~ ~ l( ;~T ~ flJ.' r' 1U'R~ WI. !'~ ,,;: i7 I ~'~~~~;-i..L' / 2 ~ I \~/I\~~ 'i' ' - . rrj-r . l/~ '-~ ~ . '1~.,.. ~V! ____.J~:. '. y.:,.: ~;9':A~ ).-1.. _._._ I~~~-~ _~~ -~. . V. ' ~, ~""iI.n ,,"1 " 1980 Plan . aTY OF a-lAMiASSEN ..x~ Walkways/Bike Paths . .. Regional Trail ..... ........, j ,. , - ~. - I - ~ i . 37 . - . -~ --- =- :=:1 ~ I I I I I-I C1TY OF CHAH-iASSEN 4 - -----; Eden Prairie and Chaska Trail Connections --, =-~ ~j ..- ! -_--1 5 .'---- I ..---: -~ -...... 6 I pi , ---1 I . --- -- w-. - I "':" - I , 7 , , ,~,~, I 1 . r 38 (2/91 ) 1.' Provide a balanced park system which includes . nei ghborhood parks, communi ty parks, speci a 1 use facilities, 'schools and private developments; all interconnected by a linear trail network. 2. Abandoned right-of-ways should be preserved for public use whenever possible. Since 1980, two events have occurred to further public interest in the establishment of a trail system. First, Chanhassen has seen unprecedented growth since 1985. From 1985 through 1989, the City issued 1694 building permits for residential units. This building permit activity is indicative of the amount of new residential development that occurred in recent years and the amount expected to occur in the future. In reviewing proposed developments, the need for an overall trail plan linking neighborhoods and parks became apparent. The second factor contri but i ng to the hei ghteried awareness of t ra il sin the Ci ty of Chanhassen is the development of t ra il systems in adjacent communities. Chaska and Eden Prairie have been active in developing trail systems. Since many Chanhassen residents pass through both communities on a regular basis, they .see the trails in place and observe them being used. . The exhibit entitled Eden Prairie and Chaska Trail Connections identifies locations where the Chaska and Eden Prairie trail systems intersect the Chanhassen border. Planned trail connections occur at four locations along Chanhassen's eastern boundary with Eden Prairie. Additionally, Eden Prairie's plan identifies a trail segment along lake Riley Boulevard, approximately one half mile east of the border. Along Chanhassen's western border, Chaska's trail system intersects Chanhassen in three locations. Chaska's trail plan differentiates between roadway trai 1 sand greenway trai 1 s (off-road). Audubon Road which forms the common boundary between the two communities is included in Chaska's plan as an identified trail segment. Increased public awareness of trails .has translated directly into increased demand for such facilities by Chanhassen residents. In 39 . (2/91) . April of 1987, the City commissioned a survey to determine resident interest in park and recreation programs and facilities. Four out of the top seven most popular activities involved trails. Sixty- eight percent of the residents indicated that the City has too few bicycle trails and 64% indicated that the City has too few walking t ra i 1 s. The responses also i ndi cated that 65% of Chanhassen' s residents think that more funding should be available for the development of trails. TRAIL TYPES Trail networks can accommodate various transportation modes. Walking, jogging, roller skating, bicycling, cross country skiing, snowmobiling and horseback riding are frequent uses of trail systems. For the purposes of this plan, Chanhassen's trails are categorized into two general classifications: walkways/bikeways and nature trails. . Walkways/Bikewavs: Walkways/bikeways are trail fa"cilities designed to accommodate both bi cycl e and/or pedestri an usage. Materi a 1 s used for the construction of such trails in Chanhassen vary with the location and function of the route. For example, trails in open areas along major roadway corridors should be 8 feet wide and paved wi th bi tumi nous surfaci ng. In areas of heavy acti vi ty, separate trails for pedestrian and bicycle usage may be needed. In developed areas, trails may be constructed of concrete with a smaller overall width respective of tighter right-of-way conditions and development constraints such as landscaping, mail boxes, driveways, etc. Depending on location and form, walkways/bikeways may also accommodate activities such as roller skating in the summer and cross country skiing in the winter. Nature Trails: Nature trails are designed solely for pedestrian usage. They can be used for functional purposes such as trips to school but in most cases they are designed for purely recreational usage. In the southern portion of Chanhassen, for example, they may be used to provide public pedestrian access to areas isolated by extreme topography, tree cover or other factors. The surfacing of most nature trails will consist of mowed turf. In addition to the two major types of trails, special use corridors may also exist. Special use corridors may accommodate activities 40 . (2/91 ) such as snowmobile trails, equestrian trails and trails for exclusive use of cross country skiers. This plan does not specifically address special use corridors. At the present time, the provision of such facilities is not financially feasible. Of the types of special use corridors available, snowmobfle trails are currently the most popular. The Ci ty of Chanhassen. cooperates wi th pri.vate c1 ubs to des i gnate snowmobile routes which connect to routes in adjacent communities. Because of the significant amount of vacant and rural land within Chanhassen, snowmobiling can be accommodated without interference with urban residential neighborhoods. As the community continues to grow and additional residential areas are established, suitable snowmobile trails will be come harder to find. It is realistic to assume that at some point in the future when the community becomes largely urban, snowmobiling will be confined. to specific park areas. Until that time occurs, the Park and Recreation Commission will continue to work with the local snowmobile cJubs to establish appropriate routes. EXISTING SYSTEM At the present time, Chanhassen has small. segments of both walkway/bikeway trails and nature trails. The map entitled Existing Trail System - 1990 identifies the existing system. Existing trails include the following: Trail: Lake Ann Park Type: Nature Trail Description: The nature trail in Lake Ann Park meanders thro~gh the wooded area in the western portion of the site connecting a parking area with the swimming beach. Trail: Lake Ann/Greenwood Shores Park Type: Walkway/Bikeway Description: This trail which was installed in 1985 connects lake Ann Park and Greenwood Shores Park covering a total distance of 2,200 feet. The trail is bituminous surfaced and is 6 feet in width. In addition to the paved trail, a wood chip walkway parallels the alignment of the walkwaY/bikeway. The old wood chip trail is used primarily by joggers. . 41 . . . . . . (2/91) Trail: Lake Lucy Road Type: Walkway/Bikeway Description: Lake Lucy Road was upgraded in 1987 from County Road 17 to Galpin Boulevard (Co. Rd. 117). As part of the road improvement project, a 6-foot wide walkway/bikeway was constructed immedi ate 1 y adj acent to the traffi c 1 anes on both sides of the street. The traffic lane is separated from the walkway/bikeway by painted striping. Additionally, signage is used to alert motorists of the possible presence of pedestrians and bicycles. Trail: Kerber Boulevard. Type: Walkway/Bikeway Description: The Kerber Boulevard trail segment extends along the street from County Road 17 to West 78th Street. The trail consists of a 6-foot wide bituminous pathway along one side of the street and a concrete pedestri an walkway along the other side. Th is system includes an east/west connecting link to Powers Boulevard that passes through the Saddlebrook neighborhood~ Trail: Lake Drive East Type: Walkway/Bikeway Description: In conjunction with the Lake Drive East street improvement, a 6-foot wide concrete sidewalk/trail was installed along the north side of the street. This trail segment currently extends from T.H. 101 to Dakota Avenue. Trail: Carver Beach Type: Nature Trail Description: Carver Beach Park contains a wood chip trail extending the length of the park from the northern to the southern boundary. The trail which parallels Lotus Lake passes through steep terrain areas and is suitable only for pedestrian use. Trail: Carver Beach Road Type: Walkway/Bikeway Description: The Carver Beach Road trail segment consists of a fi ve foot wi de concrete walkway along the south side of Carver Beach Road. It serves as an access to the Carver Beach playground area on the north side of the street. Tra i 1 : Type: Laredo Drive Walkway/Bikeway 43 (2/91 ) Description: The Laredo Drive trail is a concrete walkway along ~ the west side of the road. The facility's primary users are el ementary school chil dren wa 1 ki ng to and from Chanhassen Elementary School. Trail: Fox Chase Trail Type: Nature Trail Descri pt ion: Fox Chase Trail con's i sts of a wood chi p pathway extending from Fox Path to the southern end of the subdivision. At its existing terminus, the trail is approximately 200 feet from the northern terminus of the Carver Beach Trail. Although the trail is presently surfaced with wood chips, the alignment is level and could easily accommodate a paved walkway/bikeway in the future. Trail: Chanhassen Pond Type: Nature Trail Description: Chanhassen Pond Park contains a wood chip trail which extends around a portion of the pond area. PROPOSED SYSTEM Chanhassen's long range trail system p1 an is shown on the map _ entitled Trail Plan. The system provides trails connecting major ~ pa rks, nei ghborhoods, commerci a 1 areas and regi ona 1 poi nts of interest. Additionally, it provides trail connections to adjacent municipalities and to the Minnesota Valley National Wildlife Refuge. The long range plan represents an extensive overall system that will take years to implement. Segments such as the one along TH 101, north of TH 5 wi 11 be costly due to 1 imi ted ri ght-of-way, difficult terrain and existing developed conditions. Somesegments can be installed more economically either as a part of. new developments or as part of street reconstruction projects. Regardless of the timing of the construction of the entire system, it is important to focus on the overall plan since it will provide the vehicle for the systematic acquisition of required property, easements and right-of-way for the next 15 to 20 years. Chanhassen's long range trail plan contains a combination of trail segments located along streets, wi th~ n parks and 1 imi ted use of trails that are located between private lot lines. Advantages and . 44 . . . . . ... . A :~ :=l ,- Walkway/Bikeway I I 1._-1 -~ I ~ =-~ --j -- ..~ .-- 1 ___J I ---' 5 . CITY OF 0WIiASSEN Trail Plan Nature Trail e Connection Points :_-~ ! --- I ,.. , ~. - - - T I I .., . ... _. ---; ~--~ ---I ... - ., 6 7 ""'" I I I , , I , , Base - 1889 . r 45 (2/91) \1 disadvantages of each of these types of trails are listed below. ~ Trail Location Along Streets Within Parks Between Lot Lines Advantaaes -Easy monitoring -Readily identifiable route -Readily identifiable route -Easier to finance - construction can be combined with street improvements -Few vehicle conflicts -Trails can follow natural features such as dra i na-geways -Development cost may be grant eligible -Few vehicle conflicts -Trails can follow natural features such as drainageways pisadvantaaes -Motor vehicle conflicts -Maintenance may require specialized equipment -Abutting property conflicts -Very difficult to monitor -Public familiarity requires promotional effgrt -Abutting property conflicts -Perceived security problems -Additional sidewalk system may be needed -High maintenance In order to ensure uniformity and safe use of trails by members of the public, a set of standards has been developed to guide the development of the trail system. Although the standards may be impractical in some cases, every effort should be made to see that new walkway/bikeway trails are constructed in accordance with the following: . ~ 1. In undeveloped areas and along major roadways, trails should be 8 I wi de to accommodate two-way bi cycl e and pedestri an traffic. Six-foot wide trails will be constructed to adapt to the continuity of existing 6' trails and trails of lesser widths may be installed in -existing residential areas. In residential areas, trails should be constructed of concrete. .' 46 . . I I I I I I I I I I I I ~ Bicycle Width : yManeuvering Area : V:Minimum Paved Surface : J r-Clear~nce . 3'~- REQUIRED CLEARANCES " No Scale .' . R.O.W. Varies Varies 8'-0- 3- Bituminous Compacted Class 6 ~ -- .,~ I ~Wl:::a& I~I"... t:\ II 10'-0- Note: Trans In developed areas may be constructed of concrete and may have widths that are less than thown above. WALKWAY/BIKEWAY TYPICAL RURAL AREA SECTION No Scale . 47 (2/91 ) 2. Where possible, walkway/bikeway trails should be separated . from motor vehicle traffic in order to improve safety. 3. Avoid long steep grades; 6.0% maximum slope preferred, 8% maximum where unavoidable by existing terrain. 4. Use flatter grade or slope at intersection with streets or other trailway; 2.0% maximum to allow adequate time to stop. 5. For drainage purposes, 1.0% preferred minimJm slope; not less than 0.5% to be used. 6. Use 0.02'/foot minimum cross-slope or crown; 0.04'/foot maximum. 7. Provide clearance for vertical obstructions (trees, power po 1 es, signs, etc.); four-foot preferred mi nimum, two-foot absolute minimum for bicycle facilities. : 8. Shape and compact subgrade to 100% standard density. Excavate and remove all topsoil, black dirt, peat, muck or silt soils from beneath pathway; backfill with select grading material. . 9. Provide positive surface water drainage away from'trailway with shallow drainage swales or ditches, culverts and/or storm sewer as required. Subgrade of trailway to be minimum of two feet above water table. 10. Avoid sharp or sudden changes in horizontal and vertical a 1 i gnment. Provi de adequate site di stance for bi cyc1 es :at intersections and on vertical changes in alignment. Extra width and/or flatter curves required on long downhill slopes for additional reaction space. 11. Bicycle trails to be marked and signed in accordance with the manual on Uniform Traffic Control Devices, latest edition. 12. Minimum standards shall be increased as necessary where required by poor subgrade soil, traffic volumes, hazardous conditions, or other special circumstances. 48 . (2/91) ~ IMPLEMENTATION - SYSTEM PHASING Chanhassen's long range trail plan is an extensive system. The eventual implementation of the system is dependent upon priorities and available funding. Trail segments have been broken down into three general phases with the phase one improvements having the highest priority. In order to rank trail segments, the Park and Recreation Commission evaluated each segment considering the following factors: . . 1. Safety 2. Property Owner Desire/Acceptance 3. Capital Cost 4. Maintenance Cost " 5. Continuity with Existing Chanhassen Trails 6. Number of Users Served 7, Linkage with Regional or other Municipal Trails -8. Accommodation of School Pedestrian Traffic 9. Potential Funding Sources Phase 1 is shown on the map entitled Phase One Trail System. The first phase focuses on three primary routes: TH 5, TH 101 (north of TH 5) and Minnewashta Parkway. The construction of the first two segments is timed to coincide with highway improvements. The segment along Minnewashta Parkway from TH 5 to TH 7 was requested by resident petition in 1988. The Minnewashta Parkway trail is also linked to the improvement of the roadway. Trail segments that are identified in either phase II or phase III are designed to eventually complete the overall system. Phasing is identified only for the walkway/bikeway trails. The timing of the construction of the nature trails identified - on the- plan is dependent on the availability of the property through which they pass. As properties along the nature trail routes are subdivided 49 Fundina Sources The City of Chanhassen has a variety of financial tools available to fund the construction of a trail system. The following is a brief comment on each of these sources. Additional information on funding can be found in the Capital Improvement Program. The timing of the installation of the phase three trail segment connecting Lake Ann and Minnewashta Regional Park is particularly dependent on the timi ng of the development of the surroundi ng property. The Land Use Map identifies the trail along the alignment of the easement for the Lake Ann Interceptor. Despite this fact, the actual alignment of this trail may va'ry depending on the ultimate land use pattern in the area. Eventual connection of the trail may involve the placement of segments alpng local streets or possibly even the planned extension of Lake Lucy Road. Park Imorovement Bonds - Municipalities commonly utilize Park . Improvement Bonds for constructi on of maj or facil i ti es. The authori ty to sell such bonds usually requi res voter approva.l. Chanhassen passed its first park bond issue the late 1960's when Lake Ann Park was originally acquired and developed. In recent years, a referendum was approved to acquire community park property in the southern portion of the city. General Fund Money - If trails were determined to be a community priority, the City Council could allocate an amount of money from the General Fund for construction purposes. Outdoor Recreation Grant Proaram - Trails are still grant-eligible i terns under the Outdoor Recreati on Grant Program. In order to enhance the probability of trails being funded, most communities combine them with other improvements which enhance public access to lakes. Park Dedication Fees - Park dedication fees collected from residential, commercial and industrial development can be applied to the construction of trail systems. In lieu of a cash contribution, a municipality can negotiate to have the developer 53 . . . . (2/91) provide the land and install the trails as a part of overall park credits. Chanhassen has a separate dedication fee for trail construction which is applied to all new residential, commercial and industrial development. Reserve Funds - Reserve funds which have been accumulated from a variety of sources can be used to construct trail systems. Tax Increment Fi nanci no - Chanhassen' s downtown area and two industrial parks are located within tax increment financing (TIF) districts. Within these areas, trails can be funded through excess increment should such funds be available. Street Imorovements - Street improvement projects have been responsible for most of Chanhassen's existing walkway/bikeway system. lake lucy Road which is the most recent example of a state aid funded road contains wa 1 kways/bi keways wi th in the proj ect. Trail improvements conducted simultaneously with street improvements is the most economical method of constructing trails. Interoovernmental Coordination- Coordination and cooperation between various governmental entities can be an effective method of constructing trails. It is fairly common for cities and school districts to jointly fund trail systems which benefit both parties. Caoital Cost The cost of constructing trail segments varies significantly due to the availability of land, terrain, tree cover and street crossings. Because of the complexity of some trail alignments such as TH 101 north of TH 5, feasibility studies will be needed to accurately project estimated land acquisition and construction costs. MAINTENANCE COSTS In implementing a trail system, it is important to consider maintenance costs in addition to capital costs. Maintenance costs are the direct result of the level of maintenance desired. Some maintenance of trails is optional such as winter plowing to accommodate walking and jogging. Other types of maintenance ~uch as seal coating and filling are required in order to protect the City's investment. 54 . (2/91 ) The installation of a trail system will also result in increased ~ maintenance staff requirements.. In addition to maintenance personnel involved in sweeping, seal coating, plowing, etc., inspection personnel may also be necessary. Experience in adjacent municipalities has shown that one full time person is required during the summer months to travel the trail system making minor repairs and effectuating clean-up efforts. 2000 RECREATION/OPEN SPACE PLAN What does the future hold for the Chanhassen Park System? There is no simple response to this question. Its answer will be supplied, at least in part, by the recreation plan offered on the following pages. In previous material, the Chanhassen Park System has been identified and examined. Discussions have touched upon the supplies of existing facilities, present and future needs, physical characteristics, and socio-economic demand, all of which aid in the identification of a future action plan. This material, coupled with the identified goals and objectives, forms the basis for the recreation plan. The overall theme of the Chanhassen Park System may be best . described as one which is "balanced". The community is striving to obtain an effective balance regarding both the locations of facilities as well as the types of facilities provided. Furthermore, balance relates to .being able to identify when a facility is being Over used as such an occurrence can actually destroy the natural character that makes a park attractive in the first place. . Balance can also be described as diversity. Diversity in this case, meaning the provision of facilities which exhibit varying degrees of intensity; -a system which contains facilities ranging from bustling athletic fields to the tranquil solitude of a nature trail. The integration of all of these elements can fulfill the goal of a balanced recreational system; one which is responsive to the recreational needs of all Chanhassen residents. In i dent i fyi ng Chanhassen' s exi st i ng and future needs for park facilities, a number of basic points were identified: 55 ~ . . . CITY OF CHANHASSEN 6 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Park and Recreation Commission 7ff FROM: Todd Hoffman, Park and Recreation Coordinator DATE: February 21, 1992 SUBJ: Park and Recreation Needs Assessment and Opinion Survey What follows is a first draft of a potential format for the needs assessment survey. Changes as a result of Commission input is necessary and expected. CITY OF CHANHASSEN PARK AND RECREATION DEPARTMENT PARK AND RECREATION NEEDS ASSESSMENT AND OPINION SURVEY The City of Chanhassen has experienced tremendousigrowth in the past ten years leading to a population estimate of 11,732 as of the 1990 census... The city's population includes over 3,675 children age 17 and under, representing 31 %of the population. Another 5,100 residents, 43% of the population, are ages 25 to 44 years of age--essentially the "baby boom" generation. Households total 4,016 and the average of people in each home are 2.92. As a growing community, the Park and Recreation CommissioI1llnder theg1.lidance of your City Council, would like to inquire if the park, recreational, and leisure services provided by the city are meeting your needs. By completing tbis short survey, you will provide beneficial input back to your community enabling intelligent and justified decisions to be made in planning for your park, recreational,Rnd leisure needs. A chart showing the current facilities found in Chanhassen parks is attached for your information. n tJ PRINTED ON RECYCLED PAPER Park and Recreation Commission February 21, 1992 Page 2 . Ouestion 1 In general, how satisfied are you (your household) with recreational programs provided through Chanhassen Park and Recreation? (Circle one) 1. 2. 3. Very Dissatisfied Moderately Dissatisfied Slightly Dissatisfied 4. 5. 6. Slightly Satisfied Moderately Satisfied Very Satisfied Ouestion 2 Our household participates in recreation programs offered through (check all that apply): Chanhassen Park and Recreation Chaska Park and Recreation and Community Center Eden Prairie Park and Recreation and Comm~nity Center District 112 Community Education Minnetonka Community Education and Services Youth Athletic Associations Which Ones: . Ouestion 3 Providing adequate park and recreational facilities for residents is of concern to the city. The availability of open space, neighborhood and community parks, and other recreational facilities, Le. gym space, swimming, etc. is important to most people. The city acquired a 32 acre parcel of parkland (known as Bandimere Community Park) in 1988 through the acceptance of a park acquisition bond (tax increase). The next question is posed to identify your position if the city was to present a park improvement bond to develop this park as a . youth athletic complex to include 6 or 7 ball and soccer fields, tennis courts and other associated improvements. Note: A map showing the location of Bandimere Community Park would be included. ) Do you have a position on the development of Bandimere Community Park as a youth athletic complex which would require a park improvement bond totalling approximately $400,000 representing approximately a $ . tax increase for a home valued at $120,000. If so, are you: . , Park and Recreation Commission February 21, 1992 . Page 3 In favor of such a proposal Against such a proposal No position Ouestion 4 In the last park and recreational need survey conducted by the city (1987), a large number of respondents identified trails or sidewalks as being an important part of a community. The development of a city-wide trail system required that a slow, but methodical approach of adding trail "segments" be taken. Most trail segments are constructed as part of road improvement projects, many of which the city is currently involved with. The following question enables you to present your position on trails and sidewalks in Chanhassen. I am not in favor of a pedestrian trail/sidewalk system in Chanhassen I am in favor of a pedestrian trail/sidewalk system in Chanhassen and would vote favorably on a trail expansion bond (tax increase) to assist in the expansion of a trail system. Ouestion 5 . The final question allows you to pnontIze a list of potential park and recreational improvements which could occur in Chanhassen through the passage of a park improvement bond, please rank the importance of these potential improvements from 1 to 6, with 1 being the most important and 6 being the least important. If you are not in favor of raising taxes to accomplish these types of improvements, please indicate so. An expanded trail system Acquisition of land for the preservation of greenbelt corridors (example: the Bluff Creek drainage) Acquisition of parkland for future community use Development of Bandimere Community Park Installation of ballfield lights at the Lake Susan Park and Lake Ann Park Park and ballfield improvements at City Center Park I do not favor raising taxes to accomplish these types of improvements . Park and Recreation Commission February 21, 1992 Page 4 What is your age? How many people in each of the following age groups live in your household: Persons over 55 Adults High School Aged Junior High Aged Elementary Aged Pre-schoolers Additional Comments: If you wish a personal response to any questions, please contact the Chanhassen Park and Recreation Department, or list your phone number below. Thank you. Results of this survey will be published in the Chanhassen Villager on ~ . . . . . . 02-21-1992 01:46PM FROM VANDOREN HAZARD STALLINGS Chanbassen Parks TO 9375739 ~ arY OF ~ 0fAMiASSEN p~ ,/tC1Uf'1ZS !J.1/ '~I hl/!J~/flk~{fj/ ;!~ PJM N~ tir~li/I/I/lj ~iJ'lJi.lI~,I/;!J~$l/IJiJ lAKE ~ CP H I . . . . . . . . . . . . . . . . . LAKE: SUSAN HiUS WEST a> 112 . . BAN01MERE CP JO . RICE MARSH LAKE ~ JO . . . . . . . . . . lAKE SUSAN CP 27 . . . . . . . . . . . . . . . . BLUFf ~ CP 21 . MEADOW GREEN NP 18 . . . . . . . . . NORTH LO'TUS LAKE tiP 18 . . . . . . . . . . . POWER Hill NP 18 . . CHANHASSEN POND tiP 16 . . . HERMAN F1E1.O N'F' 1J . . . . . . PHEASANT Hill Nl" 11 . . CITY CENTER cP 10 . . . . . . . . . . SUNSET RIOGE NP 10 . . . . . CAR~ BEACH H'" I . . . . . . . CHANHASSEN HIUS /liP 8 . . . . . . . SOUTh LOrus LAKE CP 7 . . . . . . CURRY FARMS NP 6 . . . . . . . . GREENWOOD SHORES /lIP 4 . . . . . PRAIRIE KNOL.L. NP 4 RAND1MERE HEIGHTS NP 3 . . . CARVER BEACH PLA YGROUHD NP 3 . . . . . . . CAn4CART HI' 2 . . . . . . . . . WINNEWASHTA HEIGHTS Nt' 2 . . . . QoIANHASStN ESl...m .rNl PMI< uP 1 . . ... P.02 \ . . . -;7 'CITY OF CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900 . FAX (612) 937-5739 MEMORANDUM TO: 11 Park and Recreation Commission FROM: Todd Hoffman, Park and Recreation Coordinator DATE: February 21, 1992 SUBJ: South Lotus Lake Gate Attendant Program During the January 28 discussion of the Lake Ann Park entrance fees, staff was directed to present a report on the South Lotus Lake gate attendant program to the Commission at the February meeting. The intent of which is to explore the reasons for providing an attendant at the entrance to the South Lotus Lake boat access, and determine if an attendant is necessary. The following comments hav~ been prepared to acquaint the Commission with a variety of issues concerning the access. HISTORY Planning for a city-owned public access (to the replace the Carver Beach access) on Lotus Lake was initiated in the late 1970s. A LA WeON grao.t for development of an access at North Lotus Lake Park was secured in 1983. During tha.t same time period, a citizen task force working on the access issue began an investigation into the potential of locating the access on the property now known as South Lotus Lake Park. This action was prompted by the findings of the. task force thatdeveloPIllentoLan.access..atNprth Lotus Lake Park would be extremely difficult due to the existing wetland vegetation. . The City Manager received City Council approval to negotiate with Bloomberg Compan,iesin 1983 to facilitate the acquisition of the access site at South Lotus l--akePark. This was accomplished through a land swap, trading a portion of North Lotus Lake Park for the land at South Lotus Lake. The lengthy process of transferring the LAWCON grant dollars from the north site to the south site was then begun. The change in sites was finally given LA WCON authorization in the spring of 1985. During the same two-year time period, public hearings on the project were being held at the Park and Recreation Commission, Planning Commission, and the City Council level. As a result of these public hearings, the gate attendant system was born. The project was n 't.J PRINTED ON RECYCLED PAPER Park and Recreation Commission February 21, 1992 Page 2 . eventually approved and a construction contract was awarded in 1986. The access officially opened in the spring of 1987, the first summer of my employment with the city. GATE ATTENDANTS Over the past five years of operation at the South Lotus Lake gate house, the length of gate attendant shifts has progressively been reduced. The opening of the access in 1987 saw attendants on duty from 6:00 a.m. to 10:00 p.m. on weekends, and from noon to 10:00 p.m. on weekdays. It soon became apparent that these hours were excessive and an adjustment in staffing time was made. Additional reductions in staff time have been made over the years, and the hours of operation during the summer of 1991 were noon to 6:00 p.m., seven days per week. COST The cost in wages for attendants at the South Lotus Lake boat acce.ss during the hours of noon to 6:00 p.m., seven days per week, is approximately $2,750. The costs associated with hiring, training, supervision, and administration are not included in this figure. ISSUES . The concerns raised during the public hearings included, but were not limited to, increased boat traffic, degradation of the water quality, problems with boat/trailer parking, and increased runoff caused by the construction of the roads and parking lots associated with the access. Couple these with the new concern of Eurasian Water Milfoil and the environment remains ripe for debate on the merits of staffing the boat access. RECOMMENDATION The monitoring of a public boat access through the use of a gate attendant is fairly unique in the State of Minnesota. However, the tradition is now in place and the outright discontinuation of the gate attendant program may not be politically palatable. The slow attrition of hours which has been occurring over the past four years haS significantly decreased the cost of operating the gate attendant program. It is recommended that the South Lotus Lake gate attendant program be kept intact as it presently exists, with gate attendants being scheduled based upon need. . . . . 9cz, CITY OF CHAHHASSEH 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900 . F.AX (612) 937-5739 MEMORANDUM TO: Todd Hoffman, Park and Recreation Coordinator FROM: Jerry Ruegemer, Recreation Supervisor 1R DATE: February 14, 1992 SUBJ: 4th of July Fireworks Display This year the City of Chanhassen did not have an open bid procedure for the annual 4th of July fireworks display. A private contract with Banner Fireworks Company was negotiated because, fot the past several years, they bave given a marvelous fireworks display and have always been the lowest bid submitted to the City. Banner has proven in the past to be a reputable company complying with all safety regulations while providing an excellent show. The fireworks display will be at 10:00 p.m. on Saturday, July 4, 1992 at Lake Ann Park. The evening of Sunday, July 5, 1992, will be used as an alternate date, if inclement weat~er prevents the display on the 4th. The fireworks display will total $6,000.00, including a $1,000,000 public liability and property damage insurance policy. It is staffs recommendation that the Park and Recreation Commission accept the fireworks display bid of$6,OOO.00 from Banner Fireworks Display Company. Banner's performance in the past has been outstanding and again would be vital addition to the 4th of July celebration. ft t.1 PRINTED ON REC'YCLED PAPER .. .,.....,.. 9 ~"", ~. 'fO" I r....... .,.....-.. /....---./.. ....... /'~;.": .~ . . ............ ....1 '...f..>)\ 1 /. ...:;.<).:".:': :::: ;/7~;~;',.;<..\. . ,," .._-.4..{........:;..... ,\' I . '.' .'- \ \. ,." . : : ? ..:..~":.,:~'..~:.:~..-:- ':~... ~. ,:._". J I;.:. '\ ... : : ; .(. .J /' " ..'j: . '.....-.t...~.;,:. ,r1i ..,g',. : . 'I' \ t : i ./':",i r~ . .#,~(: ': ....I~. I ;~:~"'. t ".: ...~'!'.: ~ : \ ". '. . .. 'I, "" .....,l':,..,..~ iJ~" . /. .. :. ... 1':' ..... -oJ:'..', .' ~'I ''''4; ......-- ..: : .,,', ; .. .. t... J " I ,,"'.... I " I I . .' . ~.. . . ;: f . . .... ..~ . ,. I . " : 1~1 . . ".~ : I ~ :.', : ~. . : . 1"'"'' ...".....-:.'..\~~I/ fl!(.." .".1 '. t : " : '. ~.:. ,.;' .4'" /' "';.-..:-$...J,; "~~'i.t'....." : ~.: I 'o.Z' ..... . .....~)..:...~..,....,_~;', '...r . -:: , ,,""'. ,.,' .. '1"~'7- ,..,... C' '. 'I"~ ooi ,. ,..,;.,.,'t,..:\.'.../.....:.:....., :-\: J l ," .l'l r l:: :l:" .~.~ ',... i:., ,,': ,= \~ ~. ~ J i : I ,.' :. 1\.,.. "'. \, ""; ... : ~ . i l.. , V.! ,! ;.~ .Y,,, \ \' : ...: ; ! I J ; ~. !'. ,'f ; ',:, .. ~"':" 1 \ ~ 'f. \ :: ; t ;?-:.i i.,: \\ l'.'~~ ~ :.... \ J t J .,'.... , " \ . ,I. 1I.. ! . ;- .. .J: =: j ~ i ..t. 'i;r . i I \ , " i : ~ :! : ;: .: 1\ 'to " .. .1 .: 'I:' :..; .' ." ". .. ; :t ~: ~ .. :.! . ~ ", '., . ; -~ i:: ,:i : .a,:,. .. .. .... . .. . , . . ' '.\ , .~; \ .\. \~~. '.. . BANNER FIREWORKS DISPLA Y CO. FINALE: 60-2~" 84-3" 48-3" 12-4" 6-5" 3-6" 9840 . 271 st Avenue ZIMMERMAN, MINNESOTA 55398 (612) 856.2838 ~ CHANHASS;N 1992 Assorted Color Assorted Color Salutes With Tails Assorted Color & Salutes Assorted Color Assorted Color MAIN BODY: 21-4 1-4 1-4 1-4 1-4 1-4 1-4 I 1-4" 1-4" 1-4" 1-4" 1-4" 21-5" 1-5" 1-5" 1-5" 1-5" 1-5" 1-5" 1-5" 1-5" 1-5" 1-5" 1-5" Fancy Oriental Shells Tipped Cornets; Tremalon to Green Crackler Aqua Spreader 2 Break Color to Report 2 Break Color to Color Silver Serpent With Color Battle in the Clouds Stickless Rocket Thunder & Rainbow Kamuro Crossette Assorted Fancy Oriental Shells Heart Hourglass With Ring Chandelier Aqua CrownCrossette Shimmer Mag With Heart Octopus Whistle & Color 5 Timed Report Battle in the Clouds 2 Break Color to Report White Spider to Strobe . " 't, (,; \. ';.. ~'. '. ~ '... ; I - ' , \~ .. : '- '. : , ~, \ : \ .~ ; , '>: " .. \ . . \ : \, : u= 'I; r p ~.. ~ ~{ ", ':'. ", t:: \.: (' I~ :l f~ ~ .t + :., t': ::~ (! :,. j:; ..' :'t . . 'A- I; 1 ,. -:t: :; I '. , j r i : I ~ ,~, .. . . ~ F.::C:::\/':::> ~, E: '.: ~.! :ti !~I FEB 1 V E:Z :f. .;: '" C!TY OF CH;,~~Hf~SSEj~ ::i ~.1 .t it' ". .t.; . . BANNER FIREWORKS DISPLA Y CO. 9840 . 2715t Avenue ZIMMERMAN, MINNESOTA 55398 (612) 856.2838 20-6" Fancy Oriental Shells 1-6" Octopus 1-6" Palm Tree 1-6" Tourbillion 1-6" Gold Cornets With Titanium 1-6 Crossette 8-8 Fancy Oriental Shells 1-8 Kamuro 1-8 Aqua Spreader 1-8 Shimmer Mag With Tails 1-8 Crossette 5-10" Fancy Oriental Shells . TOTAL: $6,000.00 . "_....,-.... ......, ,......-.. . 'f' I...... ./...--....,:... . ,. . .......,~....::......... ...... "';'I":'::"~':""""~':"':"':':"'_'!""""""'"............-::... .'( ...+..:~./.:r/......./ .' .:"<i."", -" ,0 ;...-.4../.-._.......~,.; , . :'., t' I ~'., ' .: ~( J.:..:.~.,:.:'.I-::::.:.:~.-:: ..;ie.... ,..;..- ,..-' / ':." "0 : ~ .:' ."": /" ;,'".-i\- . '~'~;'(" :~~" J")' ~i\"'- .: ',\~', \ ~ .! / lf~; .~.~~. ....;.~.~~. '0 '.~.:'~~ ~j;'" ~L~.~. ; . .'t..:............: \. := :' ;'," ..~f.. ..;:.1..... "/ '--~~:-:~\':t;"....1 ..~?~..~ ~ . t ,.. ., ...;\....-.,...,.".".. ~ ','.r '. .J'...;. f" " ... .::.:.:~..l~~~::-,:.;:.t.... .j .~ ',1': ' .... . ...I.-~-:.:....~-~'~ '...'.r II/'" ,:- /' ;:".''t;;-i;.,..t.:;::.. .~\ , 'I ."l. / ." '\:\ .~.. " .. :.t. :: I .. / ~ I' : .; ":' i(... \... \, ,~':.'"" : f / j I ,,- ~. ! ;.:. ", '\. \ \ :',: . till" J. ~. ,; . ,,~ .. t'.." ,': ,'I , . ." f I ~ :. I."',' C. \ j :'. J: " ' .'/. '( _ . : I ~ "\ t _ "..., .... ' '. . · t ':.' I I' ", I.' ' I I ~' ,.: ~ ~ :: " ..~~ ~ ... , .: ; .; ,~';' ! " : .t. ~~ 'J '. ... () ~:.: . : I, ", \ i .1 ;: ).. :. . 'j "". . I 4/ -; ~. 4.0 : I' '. l " "0' . , I': " : .1," :: ~ . :: :! " "~ , ,.' ,'. . " '.. "'.' '~.. \:.. Report . , . \ \ \ \ I . \ "'- /.. \. \ , ~:,. '. \ ',. ": I - . , 'III" . . . . . '- '. ; , ~ t , : \ \. : ~ ~ ; I ~ i : \. : U~ '1; r ..\ t. : ~ ! p ~.. ;:i .', ", ':'. i ~! I ~: I' I~ :1 ~ ;~ .1 ;~ :'f t': :~ (l :,. j:; .1. :,. , , 'A' f; ; ~:t : i; I '. , ir: :,' .....: .. . . . ..; ~ . i:: ",: ~i :~ ~l f/ ::i ~.1 .~: ~:' .,. 'I.i BANNER FIREWORKS DISPLAY CO. 9840 271st Ave. Zimmerman, MN 55398 I 612-856-2838 FAX: 612-856-2839 FIREWORKS DISPLAY CONTRACT - This Contract entered into lhis ~ day of t::' e...b . , 199}..py and between BANNER FIREWORKS DISPLAY CO., 9840 - 271st Avenue, Zimmerman, Minnesota 55398 (hereinafter "Banner") and L \ or / ("', ~ C h Q. o.J h 0. S,SQ. v (hereinafter "Customer"). I. Banner, for and in consideration of the sum of $ 6P 0 O. to be paid at hereinafter set forth, agrees to furnish to Customer 0... I.~ Fireworks Display as per program submitted and by this reference made a part hereof, including the services of Banner's Expen Operators to be in full charge and to fire said display , to be given on the evening of ~ ,) \'1 '-I I C1C1. 'J... ,weather permitting. 2. The panies agree that should inclement weather prevent the display program on the day specified above, the display will be given on the evening of .1"' u l....: S;,' ~ '1 'J... , or such alternate date as may be mutually agreeable. 3. In the event Customer cancels the program entirely. for any reason, Customer agrees to pay Banner IS "0 Percent (_) of this Contract, and Banner shall retain ownership of all fireworks. Notice of such cancellation shall be given to Banner at least 48 hours before the program is scheduled to commence. 4. Customer agrees to furnish. at its cost. to Banner, sufficient space for the safe and proper presentation of the fireworks display, a dry place to store and prepare the fireworks, all necessary police protection. necessary manual (non-expert) labor to assist in assembling and disassembling the display. 5. Upon execution of this Contract. Customer shall make a down payment of -rlJ,J I'J or}.,. I> ~ S CI....~ 'D t1 \ '0\. t: 5' ($ 2, t.I 0 b. ). The balance of the Contract price shall be paid by the Customer on or before as follows All deferred payments on this Contract shall be due on the dates specified and if not paid shall bear an interest rate of Eighteen Percent (18 %) per year (11/2 % per month) on any remaining balance. ~u\'1 'S/t~C\~ . 6. Public Liability and Propeny Damage Insurance in the amount of , I 0 tJ Q, () C) (J. in favor of both parties will be provided by ~ C1 rv ..... -LV-- at its' expense. Prior to the commencement of the fireworks display, an insurance binder evidencing the existence of the required insurance shall be provided. 7. The panies agree that this Contract shall not be construed as intending to effect a partnership, nor a joint venture, Each party agrees that it shall be responsible for its separate and individual debts. Both parties acknowledge that there arc no agreements, except as are contained herein. 8. In the event Customer fails to pay any amounts due under this Contract. the costs of collection, including reasonable attorneys fees. shall be paid by the Customer. 9. Any amendments to this Contract shall be in writing and executed by the panies in the same manner as this Contract. 10. This Contract shall be interpreted under the laws of the State of Minnesota and any disputes arising out of this Contract shall be resolved by arbitration through and in accordance with the rules of the American Arbitration Association. II. The parties mutually and severally guarantee the terms, conditions, and payments of this Contract which shall be binding upon the parties heirs. executors. administrators, successors and assigns. IN WITNESS WHEREOF. Banner and Customer, by and through their authorized agent, have executed this Agreement on the date first shown above. B~SPLAYCO' By ~ Its~ . CUSTOMER Signature RECEIVED FEB 1 4 1992 . (Prinl or type name) . . Tille Organization CITY Of (';hANHASSEN .. . . . -:. ~ "':7""'--,..... - . --~ _...-......~........-.......----.- PERMIT TO BUY FIREWORKS FOR DISPLAY OR ENTERTAINMENT PURPOSES _ _ _ _ _ _ _ _ _ _ _ _ _ _ CITY _ _ _ _ _ _ _ _ _ _ _ _ _ - COUNTY _ _ _ - - - - - - - - - - - - STATE _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . 19- - - This Permit is issued to - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ----------------------------------------------------- " ----------------------------------------------------- living them the right to shoot tmd display finworks on the _ _ _ _ _ - - - - - - - - - - - - - - - - - - - - - day of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, 19 _ _ _, tit _ - - o'clock P.M. at (IoCtltion) - - - - - - - - - - - - - - - - - - - - - - - - - - -:. - - - - - - - - - - - - - - - - - - - - - in llZid County, - - - - - - - - - - - .:... - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - , -----------------------------------.------------------ BANNER FIREWORKS DISPLAY CO. '"0 . 2111' "....u. ZIMMERMAN, IIINNEllOT" 553.. <<812) 851-2838 --------------------------- Title of OffICI of lUlling Officer ~ ------------------------~ SilMturt of O/fictr luuing Pennit ~ III ~., '_.. .~~ .TT _ ;r Ir :--- ..........,,.....~,~ ~--" .,....,.;..."'~..' :!Ji:.7--' .- . . . . 96 CITY OF CHAHHASSEH 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Todd Hoffman, Park and Recreation coor~~or Jerry Ruegemer, Recreation Supervisor ~~a1 February 18, 1992 FROM: DATE: SUBJ: Hi-Tops Performance The City of Chanhassen has had the Hi-Tops perform at the 4th of July Community Celebration for a~umber of years now, and pending the Park and Recreation Commission's approval, they will perform again this summer. In listening to demo tapes of other potential bands, the music just did not match up to the up-beat tempo of the Hi-Tops. Talking to various members of the community, the Hi-Tops have quite a following and people look forward to.their annual performance at the 4th of July Celebration. The Hi-Tops are scheduled to perform on Friday, July 3, 1992, for three 60 minute sets between 8:00 p.m. ~ 12:00 a.m., with a total cost of $1300.00 The back up date of Sunday, July 5th, will be used in case of a problem. The Hi-Tops have proven in the past to have an entertaining show, which keeps the crowds dancing all night. It is staff's recommendation to approve the Hi--Tops performance for the annual 4th of July Celebration ft ~.1 PRINTED ON RECYCLED PAPER 7200 France Ave. So. #330 Edina, MN 55435 (612) 893-9900 FAX (612) 831-6367 TO: DATE: FROM: HTM appreciates your business and wants you to be satisfied with our services. Please call with any questions or concerns. 2 ase find contract(s) requiring your to those items checked below: Please sign and return all (3) copies of the enclosed contract(s) within 7 working days. (A fully executed contract will be sent to you after the artist has signed the co~tract.) Please contact HTM if the contract will not be returned within 7 working days. Your fully executed contract(s) is enclosed. A deposit is required with this contract. Please note the due date, to whom it is payable and the acceptable method of payment. A rider is attached to the contract. Please sign, where requested, or initial your approval of the terms. X For your records, the artist's federal identifi- cation number or social security number is the 9 digit number listed under the artist's signature. Other: RECEIVED FES 04 1992 CITY Ot (;HANHASSEN . . . lillw 7200 France Ave. South, Suite 330 Edina, MN 55435 . 5. . day of ~ KRlH1 HI TOPS JERRY RUEGEJoER MAIN STREET, OWtiASSEN, I'W roT DOOR CXH:ERT <See ~ side 1-8 > 612/893-9900 ENGAGEMENT CONTRACT 1. This agreement made this 31 Act under the name of JAHJARY . 19 92 . by and between herein referred to as ARnST providing the services of the Entertainment and 2. PLACE OF ENGAGEMENT: F~6121831~67 hereinafter referred to as PURCHASER. Ticket Price: Capacity: Gross Potential: DATErS} OF ENGAGEMENT: JULY 3, 1992 3-60 MIJIJTE SETS BETWEEN 8/12 COMPENSA TlON AND TERMS OF ENGAGEMENT: It Is agreed as full compensation for the services, as set forth above, Purchaser WIll pay Artist In Unned States currency, certified check or aa:epted (pre-approved bank draft) the sum of: $ 1,300.00<Guarantee> Purchaser Signature Purchaser: Representing: Address: JERRY RUEGEMER 3. 4. PAYMENT TO BE MADE IMMEDIATELY FOLL.Q./ING PERFORMANCE ACCOMMODATIONS: (Purchaser will provide at no coSt to Artlst) ADDITIONAL PROVISIONS: 6. Pursuant to the KEY PERSONNEL PROVISIONS ~ KRlH1 supervision, direction and control over the services of his personnel on hi the manner, means and details of the performance of services to h Responsibility for appropriate payment of payroll taxes and charges UnclE Artist. Artist Is an independent contractor. NA as Producer has contracted s~rate from this contract. i NA honor their Inl ~~ [J;ir -S ci S~ / qrd?- Ie 01 r. e It I 7. The Artist and Purchaser are hereby advised to seek legal acMce concen n this contract. 8. DO NOT ADVERTlSE THIS ENGAGEMENT UNTIl CONTRACT HAS BEEN SIGNED BY BOTH PARTlES. 9. Both parties win use reasonable effort to sign and return contract to HTM Immedlately upon recelvlng contract. 10. This contract may be cancelled by either party with written notice of cancellation at least 180 days prior to engagement date. Notification of cancellation to be given at the address Rsted on this contract. 11. ANY AND All RIDERS ATTACHED HERETO ARE MADE A PART HEREOF. Technical specifk:atlons are also deemed a part of this contract. 12. Commencement of engagement together wfth physical deftvery of this contrad Is deemed to be verifk:ation of an oral agreement and acceptance of all terms by both Purchaser and Artist. 13. We acknowledge and confirm that we have read and approved the terms and conditions set forth In this contract, IncIudlng terms on reversed side, as deemed by our signatures below. Artist Signature ArtIst HI TOPS/ ~ KRlH1 Address: % HTM CITY OF 0WtiASSEN 7200 France Ave. South, Suite 330 690 COJL TER DRIVE Edina, Minnesota 55435 . CltylStateIZiD: OiANHASSEN, I'W 55317 411637492 Agent: 58 SSI or Fed. IOf 0703923010131 THIS ENTERTAINMENT AGENCY IS LICENSED BY THE DEPARTMENT OF lABOR AND INDUSTRY OF ~E STATE OF MINNESOTA 1. 2. 3. ARTISTS PROVISiONS A. In the event of siclr,MSS or of a::::icer:t tl Anis~ 0( if a ~ ,..ma:'a! :s ~Vlr.11ed, render&:i ~-n;x::s.sde or inlEk!Sible, !:If a:-.y ad or reo;;u~~on of a-ry pubic 2JJthonty 0( tlJreau, c:iviI tJmull, strike, epcemic, in1e"'~ptJOO in or delel ef :ra.":S~'Jo(1 services. wor COncllticr'S or erner'ljencies, or any ca~se beyond the COI1trol 01 Ar.ist, it is understood and agreed tIla.: L'lere sha'1 be no dairn lor damages by eiL'Ier ';1ary ~ L'is c:::J(ltr"..:', ~ Ar.:sfs oblj~ation as:o sudl perlcrmanOl shan be deemed wa'ved. In te evenl of sud1 noo-perlormanca fO( a,y of tt1e reasor.s s:<.:ec in L'Ils ~ra;>h, N mor.ies (;f a-:y) ~ to Arnst hereuneer, shall be reUimed on a pro rata basis. B. 1r.cEr..ent wea:her rendering perlorma1CS im;x::s.s::ia or Infeas;tI1l sr.aJl no! be deemed an er-;ergency and payment of t.~e agreed upon price s.'Ia!1 be r:-.ace notwi'i'lstandi~; prtMded, however, that Ar.;st is reaCy, wiiling a:-.d atie l:' parlor;;;, n:he event of inCelllEW'!1 weatherwhici1 might interlere with L'Ie performance of Amt roamed hereunder, the par"oIElS shall mutuaJ~ determine wheL".er 0( net:he paricrrr.a:'a! s.'lOuld prxaed. However, in a-ry IMlnl, if the perlormar.ca is not hekl!:lf reason of any suc:il weather condiVons, Pur~ agrees to p;r'f Ar.ist tt1e fuU a-nount proo.ided \0( in the c:::J(l~ In case of rain 0( indement weather malting an outdoor per!ormance impcs.sible ar,d an indoor lac:lity is ;:rovided, the dec:sion tl hold the El\'l\jagemen: indOOl"!. must be ~aCe p-ior lli Mist settOQ upsound,l~hts, and slage equipment oLlldoors. Notice of the probahility 01 an indoor ta::liry beiOQ provided lTIust be on L'Ie 1a0l of :his c:::J(ltr"..a. C. A:tist reserves the rig~t 'l:l canOli ~is en~a;ement p-ior to ;:&ayCa:e 10( scheduling 01 Ner'..ca-type er'I\Jagemenl, rr.ajor motion pc::ure, television produc:":ion, rrvetheaUicaJ prod~, Clrporate encorsement, or major c::oncer1 prior tl enwa;emenl, at address given on contract. D. Ar.:st s.'IaJI have the rillht tl sell souvenir ~rams, phcto;ra:Jhs, talet t:ooks, and rec::or:s."apes on the premises 01 ~e plaOl(s) of perlormanOl wmcLll any par1iCpation in proc:eeds !:If Purc!-.aser. I-tlwever, c:::J(lOlssior.aire's requirerner::s, if~, will be honored ..;-:, prior notifICation. E. N'jsrs a;enl, ma'a;;er 0( their reprllSentati't'9S ,,"laD have tree ac::8SS tl place of perlor:na.-x:e on the d:rt 01 show, inducing backstaQe area. PURCH.l.SER'S oonES A. P..Jrd1aser agrees to employ the Artist b' prolessior.al wvic:as as I musicianhnusic:al group 0( enler'.ainer{s). B. It is lhe Purdla.sar's respor.sitili:y to inam Artist in wrillOQ, p-ior 1D:icir8ls going on ~ 0( prior:o performanca, of any IocaJ or s:ate aC:':lission or ir.corr.e 0( entenainment taxes which may be assessed on Artist 10( monies !lM1ed :om this ~emenl Pure!".aser wiD be res;:onsible fO( ~ 'sales'laX in connec".on with the Clnc:el'l. except ilr Anisrs c:oneession sales. A s:a1ement or r;t)oy of the tax law is tl be a::a.:::-.ed to the connd p-ior tl Artist signlOQ. , C. krt breign 0( Canadian dales r;t)n~ed must be ac:::ompanied !:If 'application b' entry lor enlertairMn' from that lIovemmenl D. Pur::-.aserwatral'llS and re;x'esents tt1ath&'she is at:he prllSent ~me, O(will be, the cwner or operalCr of, O(has O(willhave a valid lease upon, the place(s) ofper.orrr.al'~covering the daIS or dares 01 this agreemen~ proof of whic.' wiil be given ,tl Ar.ist or his designee u;xx'\ requesl E. Purc:-.aser agrees lo tJrnish at its sole =t and eX;l8nse at saic' piz::e(s} of performance on t1e dalS(s) and at the lime(s} aooy&-mentioned, a property heated. ventilated, fightad Clmfo(:able dressing room near the stage for L'Ie AAS: anC Ar.is~s company unless praapt:roved t7t Anist or its representiltive. PURCli.l.SER WARRANTIES A. Pur=-zsarwaITa.,ts L'Iere will be no rec::lrding, re;x'od~c:on, or lra:lSmission lrom th6 place of the engagement in any rr.anneror!:lf any mea'lS wnatsoever'Ni::out the priorwrillen Clnsenl of tt1e A:1is: and HTM. A,,,isfs n.ame and iiir..eness may roe: be used as an endorsement of any produd or service nO( in ClnnSC'.;on with illY ClmmerciaJ ti&-up wilhout ArJSfs 0( HTM's wrir.en consent B. The Purdla.sar shall not seil or distribute any piC::-Jres, likeoess, SOo'YW books contair.ing lyrics and/O( music t7t the employed Ar.is~ SOlN'llnirs or programs or books Clntaining ~ of :-.e al:ov&-m en boneC and o::er tour merdlanCise and that a.,y monies received from 1he sale of Ihose i18ms bec:::lmes l1e sole property of the Ar.isl C. If, befM the dale of any sc.,ed.led Clncert, or arroj live perf~a.-x:e, Purchasar has lailed, neglec::ad, 0( refused Ie perlorm any Clnnd wilh any perfor:ner 10( any earlier El\'l\jagernen~ or il the fina,cial s:a.,ding or credit of ~e p"rc."zer has been impaired 0( is llllSillSlac1Dry, Artist shall r.ave the right to demand the payment 01 the guaranteed compensation forthwith. If Purc::a.sar fails or refuses :0 make sue:: pllyment fonhwith, Ar.isl silaJl have the ri\jhl to cancel tl':is enga,ement t7t notice to p.Jrc!-.aser Ie thal.flec:, and in suc'1 event Ar.ist shall retain any amounts theretofore paid :0 Artist t7t Purc:r.aser. In tl8 event Purt:!1aser refuses 0( negle"c:s :0 provide any of :he items herein s:ated, or tails 0( refuses to make CL-ry of :he payments as ;:w.ided herein or tl proceed with lhe enwagemen~ wt ,,'Iall have the right Ie retain any and all monies paid in advance to Artist from Purellaser, and Purchaser sr,all rarr.ain lia.:lle to Ar-..st fO( the entire balance of the con:ract price herein set forth. ARTIST'S oonES A. Ar~t agrees :0 provide professional services as a musiCa:vmusi.::aJ group 0( entertainer(s) and Ie perlorm the engagement =diO\lto lhe lerms and conditions as set 10m in this conll'aC'. . B. Ar.ist s~.al1 have the sole ard exclusive ClnU'ol over L~e P"Odue:on, presentation, and perlormanca 01 the eOQagemenl hereunder, inCudiO\l, but not fimited ~, :he delalls, means, and methods of :he perforr.':a:-.ces of the perlt:rminQ Ar.;st hereunde!', and wt shall have the sole rigr~ as WI may see fi~ to desi;nate and d1ange at any :me the performing personnel. Ar1Jsrs o:,I;;a:ions hereunder are subJec:l:o delen~n 0( prllYention !:If siclcness, inab4iily 10 perlcrm, ac:::ident, means 01 tra.~por.ation, ac:s 01 God, riots, Slrikes, Ia:x,r diffi:::.:lties. epidemics, a~y a::: or order of a-ry p.;blic a:.r.'lor.:y 0( ~ other callse, similar 0( dissimilar, beyond A:'.ist's ClnL-oI. ARTIST'S WARRANTIES A Ar.:s1.ea~er warrants :hat ~e individual banClgrou;l me:nbers woo;;ng 'i'lis engagement have given hirrVhei':he power:o bnd them to the terms and conci:cns 01 this r;t)ntract ~'I musican may enforce :his engagement con:ac:. ' B. Both the Pur:.~aser and Ar~st agree ~,al HTM may, at its disc-exn, collacl any and all commissions and/or monies due HTlwI from!t'oI Artist, direc:~ from:rol Purc:!1a.sar. HTM will dedue. the monies due it from the ArJst from :r,e ~oun: due :'l8 Artist from the Purchaser and then pay 1he Ar.ist any remaining monies. The p.Jrc.'-.aser agrees'that they win lollow this provision WiL~oLll reservation 0( res1ic-'..on, if re::;ueslld. t7t HTM upon being nolifleCi t7t an lllIthorized agent 01 HnA. LIABILITY A. Purchaser agrees to idemnify, delend and hold HTM and Artist harmless from and against any and all claims, costs or liabilly for damage or injury to any person or property dlJing Artist's engagemen!,including time of set up and lake down. HTM acts herein only as agent or manager for the Artist(s) and assumes no liability hereunder. ~ is expressly agreed that HTM acts herein as agency for musicians and is not responsible lor any act of commission on the part of etther musician or purchaser. In furtheralU thereof and for the beneltt . of HTM, tt is agreed that netther purchaser nor musician wi" name or join HTM .a party in MY civil action or sutt arising out of, in connection with or related to any acts of commission or omission pursuant to this agreement by etther purchaser or musician. .. AGENT PROVISIONS A. .The booking agent is acknowledged to have Iul~ ;l8r!orrned upor: :"4 ac::eptanC8 of this con:act t7t all patties here~. The Artist and l1e Purc.'1aser agree:o indemnify and to hold ha:mless the Booking Agent and its represen:ative against ...1 iosses, Cairns, demands, C::SlS, and expenses tlal the Booking Agent and .its representa:ive m.ay sustai~ or incur ';,f reason of any infringement 0( violation 01 any cooyright 0( ;r:~tary right in the perlormanc:e hereunder; t7t reason or delault t7t the Ar1Jsl or the p~~.aser III perfcnrung ~ of 1heir obligations under this Clnll'ac'~ or !:If reason 01 any Ci.':\a(jes to persons 0( property arising out of lhe Artisfs performance under this conti'''''. BOOK-BACK A. Artist and Purchaer agree that future engagements by the Artist named hereunder in this establishment or any l1Slablishment owned or controlled by Purchaser, shall be booked through Headliner Talent Marketing Agency for a period of twelve (12) morths from the date of this engagement. The book-back term of those future engagement contracts will be twelve (12) months to run from the end of the engagement. Artist and Purchaser shall be joirtly and severally liable to Headliner Talent Marketing Agency for payment ofthe fee agreed on by the Artist and Headliner Talent Marketing Agency and recorded on the booking ~Iip kept for each engagement by Headliner Talent Marketing Agency. ARBITRATION A. krt Clnr.lversy or claim a~sin; out of this contrae: s~a!1 be se:ee :,y arb:alio.n in 1ICl'XlI'Can0l wi1l1lhe latest rules of:he American Mjll'ation Association. Judgemenl upon the award rendered in at.litra:ion may be entered in a~y ccurl t2'.".ng jurisdiction. " '., B. This agreement may no: be d1anged, modified, 0( altered, exOlpl :y an inslr1.lment sigoec;l in wriling t7t the pe.1les. ThIS agreement shall be Clns7\leC in ~rdance with the laws 01 the Stale of Minneso:a Nothing in lhis a(jreement shall rec~ire 1he ccmmission of ~ ad contrary tllaw 0( 10 any rule 0( re;ulaDOnol any unIOn, ;uiid, 0( SImilar body having jur.sdic~n over the per!crmances hereunder 0( any eler.'!8~l thereol and wherever 0( whenever lhere is ~ Cln~id between any pnMs;on of :his a;reemll':'t aM any sue, law, rule or regulation, suc.'I law, rule 0( reguiation s.,a11 pr!'>'i3 and Ihis ~greement shall be c:urtail.xl, modified, 0( fimited only tllhe ex:enl necessaty tl elimmate sue.'l connie'. C. This Clnll'a:t ClvelS persor-a1 aplpearanC8 services in conjurotilr: ~~., this contract only. krt radio, T. V ~ or press inlllrof.e~ 0( appearaneas lor any reason whatsoever must be c:ieared t7t HTM prier to shew dale and periorrnanc:e. .. 5. 6. 7. 8. 9. -- . . . I . . . . ~ 'CITY OF CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Todd Hoffman, Park and Recreation Coordinator FROM: Jerry Ruegemer, Recreation Supervisor DATE: February 20, 1992 SUBJ: Middle School Teen Night Out In an effort to enhance teen recreational programming, a joint effo;t between the Chaska Park and Recreation Department, Community Education District 112, and our department was formulated to offer three different Teen Night Out dances for all area 6th, 7th, and 8th graders. The concept plan behind the Teen Night Out event was to offer recreational opportunities for this age group in an .attempt to give them a positive experience both recreationally and socially. It was very to us, as a group, to give the teens something constructive to do on a Friday night. The activities offered at the Teen Night Out basketball, videos, dancing, music and prize at the Chaska Middle School .from 6:30 p.m. - 9:30 will be continued next fall when the Teen Night Out included swimming, volleyball, All of the activities were housed events were well attended and resume. The admission fee . per student .was$J.()Q.'I11e.c()ll~ctecj .Jee .... was . .\.lsed to offset the expenditures that were associated with the event, i.e: . disc jockey,.. prize~,c{)ncessions, etc. The October 25th Teen Night Out was the first to be offered. Not knowing what to expect, we as a group collected many prizesf{)r.give-aways.in.~ll~bopes of bringing in more kids. Cassette tapes, t-shirts, pizza coupons, etG.were given away at random to the kids. The grand prize was an AM/FM radio and cass~tt~boom box. The music and disc jockeys were provided by KDWB Party Music at a r~*~of $295.00 for 3 hours. The teens really connected with the music, which kept them dancing for 3 straight hours. n ~.1 PRINTED ON RECYCLED PAPER Todd Hoffman, Parks and Recreation Coordinator February 2, 1992 Page 2 . As the second Teen Night Out rolled around, we had a better idea of what to anticipate. In working with KDWB Party Music, the DJ, music, and the prizes for the December 6th Teen Night Out were provided at no charge. KDWB, working with the Pepsi Corporation, is sponsoring different teen dances throughout the Twin City Area and we were fortunate enough to be selected for one of the parties. KDWB and Pepsi Corp. provided the DJ (a $395.00 value) and many prizes including: frisbees, sunglasses, drink cups, t-shirts, keychains and bags of com nuts. The total package value was in excess of $450.00, and was provided at no cost. The guest DJ was "Air Jordan", who is with KDWB Radio. The teens enjoyed the presence of a celebrity, especially the girls. The third and final Teen Night Out was held on January 24th. The first two Teen Night Out events were very successful and we wanted the third to follow suit. Unfortunately, we had to pay for the music and DJ, but the price was well worth it. "Hollywood Henderson" of KDWB Radio was the celebrity DJ. "Hollywood" was very energetic and fun and he thrived on audience participation. Hollywood brought along T-Shirts, keychains and other prizes that were given away throughout the night. On the average, each Teen Night Out had 12-15 chaperons. The chaperons were parents . of middle school students who volunteered their time through Community Education to help out with these types of events. The chaperons were placed at various strategic spots throughout the main level in the middle school. Having this number of "visible" chaperons surely helped to avoid potential problem situations. All three Teen Night Out programs went very well, with the average attendance around 330 teens. This figure represents 26% of the middle school enrollment. A good base is now set for a very successful program. We, as a group, will continue to offer 3-4 Teen Night Out programs per school year beginning in October of 1992. A breakdown of the concessions sold and the gross revenues and expenditures are listed below: TEEN NIGHT OUT EVENTS DATE POP October 25, 1991 December 6, 1991 January 24, 1992 16.5 cases 18 cases 20 cases CANDY BARS 375 288 328 991 HOT DOGS 50 n/a. J!h TOTAL: 54.5 cases 50 . . . . Todd Hoffman, Parks and Recreation Coordinator February 12, 1992 Page 3 October 25 December 6 Gross Revenue Expenditures $1366.00 478.74 + 887.26 73 + 295.75 $1385.90 360.22 + 1025.68 73 + 341.89 Total Revenue for Teen Night Out Events = $750.52 January 24 $1302.86 964.21 + 338.65 73 + 112.88 ~ . . . ADMINISTRATIVE SECTION Memo to Don Ashworth, dated February 5, 1992. Note from Julie Kersting. Note to Commissioners. Article regarding funds for regional park. Article on parks survey. Article on the New DIm Park and Recreation Department. " .CITY OF CHANHASSEN . 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900 . FAX (612) 937-5739 MEMORANDUM TO: Don Ashworth, City Manager FROM: Todd Hoffman, Park and Recreation Coordinator ;ff DATE: February 5, 1992 SUBJ: Park and Recreation Commission Goals The Park and Recreation Commission identified specific goals they will be working towards in 1992 at their January meeting. These goals are as follows: . 1. Continue to investigate funding sources for land acquisition and development. . 2. Initiate preparations for a park improvement bond. 3. Implement a park equipment.safety check system. ~: 4. Continue to provide a high level of maintenance, for the city's parks. 5. Move forward with plans for pedestrian trails along major collector routes in the city. 6. Continue to work towards preservation of the Bluff Creek corridor. 10 acres in 7. Acquire a parcel of park property west of size. 8. , Develop, distribute and evaluate a c!ty-wide and recreational need survey. 9. Work closely with the HRA in the development of central park. 10. Implement a community tree sale. 11. Pursue acquisition of a public water access to the Minnesota River. . o PRINTED ON REC'YCLED PAPER . . . I I Mr. Don Ashworth February 5, 1992 Page 2 12. Follow through on the construction of the Lake Ann Park Recreation/Picnic Shelter. 13. Develop a long range plan for funding future acquisition and development of park, recreational and leisure facilities. 14. Allow for a free flow of information to the citizens of Chanhassen in reference to Park and Recreation Commission activities. , . ~~~dA!i~~aLf rtrro-1f~~ ~~...JAPIW~~? ~,dv aJ,ik/ ?/1~aM7 -+ t:W7d J ~ ~ ~c6d xM ~ ~.-eQll<?~ ~~~Yd~-'d~ ~ /N4L ik:h! 9~~ . I . . . . . . Note to Commissioners It has become a habit to collect articles relating to activities in the area of parks and recreation. I include some of the articles in the Administration Section of your packets with the thought that you may find them insightful as well. Please let me know if you do have a chance to read them, or if I should save the paper. Thank you. Todd . . . . -~ 1- , ~ ,. itii~1I ~~, ;'i oC l!' -3 r ....1 ~ '\ "' ~ t"s I] ~ e ~ \ ~ ~ ISC:f!)' ~ ~.~ 'I !.i! .I~ I' ,-~ ~ .s - i r~ I! ~ Ill:~ ~ . t i::3....s~:l;:; ~ ~ ... 15. I! II 'S i.a. ,~.~. tn So "u~.~~ = iJ~ ie !Iii,~" 00. ~lt}; e!) f!'f=11 IS II .c''8 11go! .c: fc:a.'i .:e15. ,.. ... ~ 1'1 'ts ~ ,c: :! 1 i ClIo;: - ~l5 i.!' II!~ 1I,::i o ~ ~ ~l~!o5f c:A''O B o EI!..i"'A'ti'V~.=- 0.::3; F:! i e fj i ..1 31J!i~:tfI:El=f' l;.c:=. i~t'".slllgi '- r.: d$ 'i 05 1S:a 'as .5 11 .; :I o L~:f ...J. ~.'::I a O l.~ ~=A'~t~ 1& t- 1 i .,,' -3 c: co .... ~ e I .. il i ~,. f" . ..., b3 . e .0";10-.3. "5! C i f .s .1 8::: 'S e ~.. eoC: g15.:s", !a "'.. ._ -.c: f '; tIl . c: 90_ . pot' If~~ ,l!!~b:8~" .J-t ~ '. l:a aa ,S 'i.!! Iii '" ' ... -: 0.c:o.., ..:s.c: . ~~ 1~]i~~l'; I;; ~~.t ~ E" ..,,~ 'O~.. g.!~i (.) -3 ,I t a &..! .e, & i Ii CU ~ ~1il i'.J ='8 I.J ~.s o.~ &~tit1 E i i1 o 1.J l!1 i5.'I. i ~ '..s >C." ."jt .If -:I. e '8 0 ! a.c: f s -. 1:1 fl!'~ES:l!r 'fa :; ~ ~ .::3 c: I i 8 's .:i .. · t c: c.~ eel\!!~ ~ -.E:!51i..e! !. ~ . ! .i!!-C~ '" · c: 05. ~~. l:': ~ II 1.'1 O.c: 05 11 ." .".e 1;'" c: . uij.c E; C~<"'.~1: - .. - · C - 8. ! c:a.- '" . J. r: :; :s': .. oS .15 .s, ' a. ~ E'i.J : efi.J. '1;1 __ ~;'8 11~ ui.! t1 O ~!I =...sc:1 I." i: IJ' '!1 i]~.s I ~ .c :.J.J fb i i ~11j ,It. o5'lk iftl.f.!..!i.f~. VI '8"1 r8.sfE-1 I ... 1'1 ..05 . &10;;; ~ 11] !';.aJ ~d .:!i (1) 15JjJ'!,r~ i r!s.I' ~ ~t a !e.!:all-s, :;, .. It! f 11 ii~ (/) ~:jl.i! 1t=if~ o i :r:i; lI!t 5~ t.. ~ ~ a~Jt$ 1.1 lSJ .'. I.. j 11 ; ~ .,.. ila:i-s' CU lEi~l! e:~.2lo." D.. ol~I~Jd~id~l ...............'- ~~r..&-..:~_~ _.... _:i1 . . -J r ) i .,:."":.-, .:. . ? ~ ~~ , i i i , , ---J . - ",!'oI ;,.1 j ~ J i t J I j 1 'J :-; ~-~ ,t ~ ..J. -i -, .J-1{ ~/ J.r ,y Park and Ree isn't a laughing matter By BILL PROZNIK Journal Sports Editor NEW ULM - It's been the butt of many a bad joke, but there's nothing funny about the New Ulm Park and Recreation Department In fact, you could almost call the full-time staff of seven "miracle workers" because of the way they juggle time slots and schedules to help e]tercise junkies take advan- tage of the facilities at Family Rec Center - which includes Vogel Arena, indoor pool and exercise rooms. "We do the best we can with the staff restrictions we have," Facility Manager and Assistant Director Tom Moriarty said. "People think we have a million dollar budget to play with and we can anything and everything." Moriarty the staff includes: Park and Recreation Director, Mark Mayer; Recreation Supervisor Sherri Yager; Department Secret- ary, Holly Postel; Building Main- tenance, Jeff Raabe; Park Superin- tendent, Jim Hofmeister; Park Workers, Ray Runck and Archie Ford; and part-time and full-time employee Jim Harnen. "And there's a cast of thousands who work on a part-time basis," Moriarty said. "Many of them are students." There's been many a time M(X'- iarty, and the Park and Recreation Department as a whole, have taken flak for not doing enough to prom- ote the recreation programs. . "That's the way it always is," Moriarty said. "We do a pretty good job. The toughest part of the job is getting people to understand how diverse this department is. "There's not enough of us to go around." Moriarty is in charge of the entire Family Rec Center, the out- door wading pools, the indoor pool and floor shows. It's his job to make sure the arena is being used to its full potential. He operates with almost a half million dollar budget- 35,000 for the wading pools, $222,000 f(X'the indoor pools and $201,000 f(X' the arena. For fees and rentals, the Park and Recreation Department gets $234,000. Like many other cities, the remainder of the bill is usually picked up by the Public U~ities Commission. Moriarty said New Ulm has been accused by his peers at state recreation meetings of having the cheapest ice in the state. But Moriarty hints that may change. "Our pool fees haven't change in at least 10 years, " Moriarty said. "That hurts and it can't keep going liKe thaL" Moriarty said a good ball parle figure-on the use of the Family Rec Center facilities is at least 100,000 people each year. ''Not only are the facilities for swimming, .ice skating, hockey, the different floor shows, ban- . quets, handball, racquetball, senior citizens and education," Moriarity stresses. "But the community depends on it for its senior citizens and other groups." Moriarty is probably the most visible member of the Parks and Recreation Deparunent at Vogel Arena. "but there's a lot of people , who spend from 5:30 a.m. until 11 p.m. SIX days a week from October until March, and then help with the summer programs." "We have over 200 acres of parks - some undeveloped - in the city," Moriarty said. "We have guys, who just spend the summer mowing or fixing up the ball fields. "We just don't sit around and play cards like we've been accused of doing. We're very serious about our work here and a lot of hard work goes into helping people take part in what they enjoy." Moriarty's job is just as tough as an athletic director at a school. He ~ . Staff photo by JoAnn Jardi: New Ulm Park and Recreation Facility and Assistant Dire< tor Tom Moriarty checks the gauges and compression of pipE that help keep the city's indoor pool working. has to work with others, and within ate all off our facilities. Peopl the bud$ets,.order equipment, keep think they should be able to tal< everythmg current and repaired, part in activities for no fee, but tlu watch for injuries and try to keep isn't going to work." everyone happy. . "The community," Moriart: "The best part of this job," Mor- said, "has excellent fac~' . - iarty ~aid, "is when people give us one of the best in the s . a compliment. But those come too "But they'll always be c arge far and inbetween." to use it. And we'll continue to d, "There's always something dif~ our best to promote the activitie rerent," Morihr~y said. "People so more people will be aware ( have to realize there are no free what is being offered and ' lunches and it takes money to oper- participate."