1990 03 13 Agenda
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AGENDA
PARK AND RECREATION COMMISSION
TUESDAY, MARCH 13, 1990, 7:30 P.M.
CHANHASSEN MUNICIPAL BUILDING, 690 COULTER DRIVE
CALL TO ORDER
1. Welcome New Commission Members.
2. Apppoint Acting Chair, Curt Robinson.
3. Approval of the February 13, 1990 Minutes.
4. Site Plan Review, Roberts Automatic Products, Inc.
5. Approval of July 4th Band Contract.
6. Discussion of Comprehensive Trail Plan.
7. Discussion of possible Tree Ordinance.
8. Discussion of 1990 Field Scheduling policies.
9. U.S. Olympic Festival Torch Run Update.
10. Update on the National Youth Sports Coaches Association.
11. Commission Presentations.
12. Administrative Section.
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CITY OF
CHABBAsstN
PRC DATE: 3-13-90
4-
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C.C. DATE:
GASE NO:
prepared by: Sietsema:k
STAFF
REPORT
PROPOSAL:
40,000 sq. ft. office/warehouse/manufacturing
facility to be constructed on 10 acres of
property
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LOCATION:
On Lake Drive, east of County Road 17, north of
Lake Susan Park
APPLICANT:
Roberts Automatic Products, Inc.
4451 West 76th Street
Minneapolis, MN 55435
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PRESENT ZONING: lOP, Industrial Office Park District
ADJACENT ZONING
AND LAND USE: N- lOP, Industrial Office Park District
S- lOP, Industrial Office Park District
E- lOP, Industrial Office Park District
W- lOP, Industrial Office Park District
COMP. TRAIL PLAN: The comprehensive Plan does not identify
the need for additional park land due to
the close location of Lake Susan Park,
which serves the entire industrial park.
COMPREHENSIVE PLAN: The trail plan calls for a 6 ft. wide
sidewalk along the south side of Lake
Drive.
Roberts Automatic Products
March 13, 1990
Page 2
It is the recommendation of this office to accept park dedication
fees in lieu of parkland. As the sidewalk is included in the
Lake Drive road construction, it is recommended that trail fees
be accepted in lieu of trail construction.
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C ITV OF
CHANHASSEN
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690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN. MINNESOTA 55317
(612) 937-1900. FAX (612) 937-5739
MEMORANDUM
TO: Park and Recreation Commission
FROM: Todd Hoffman, Recreation supervisor
DATE: March 7, 1990
SUBJ: Approval of Fourth of July Band Contract
Attached please find an engagement contract between the City of
Chanhassen and the Hi-Tops. The Hi-Tops have been contracted to
provide the entertainment for the..1990 Fourth of July Celebration
street dance. Another band called Bob and the Beachcombers were
contacted, but were unavailable for the night of the street dance.
The Hi-Tops continue to be the best entertainment value we can
find. They have provided great performances the past four years.
The street dance is scheduled.Jfor TU~~day evening, July 3, at City
Center Park adj acent to ci tf,,'.Hall. "
It is staff' s recommendatiori'to accept;'the contract for the Hi-Tops
to perform at the 1990 Fo~rth of JulY1Celebration street dance in
the amount of $1300.00,Aan increase ~f $100.00 over last years
performance.
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. ENGAGEMENT CONTRACT
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lli[ruholfman
talent
management.
PO &.)x. 26037.sf>
M15.1 s.. MN 55426
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1.: PARTIES. The parties to this contr~ct are:
PURCHASER:
Todd Hoffmen
(Name)
CIty of Chenhessen
(Corporate Name. it any)
690 Cout'ter Drive
(Address)
Mpls.. MN 55426' Chanhassen. MN 55317
(City, State. Zip) (City, State, Zip)
2. PURPOSE. This contract sets forth the terms and conditions for an engagement in which the Purchaser
employs the artist's professional services as a musician/musical group.
3. PURCHASER'S DUTIES. Purchaser agrees to employ the Artist for prOfessional services as a musician/
musical group. Purchaser agrees to the terms and conditions of the engagement and compensatipn for the
Artist as set forth below in paragraph seven.
4. ARTIST'S DUTIES. Artis.t agrees to provide professional services as a musician/musical group and to. perform
the engagement according to the terms and conditions as set forth below in paragraph seven.
5. ARTIST'S WARRANTIES. ArtisVleader warrants that the individual band/group members working this
engagement have given him/her the power to bind them to the terms and conditions of this contract Each
musician may enforce this engagement contract. '
6. PURCHASER'S WARRANTIES. Purchaser warrants there will be no recording, reproduction or transmission
from the place of the engagement in any manner or by any means whatsoever without the prior written consent
of the Artist and Hoffman Talent Management
7. TERMS AND CONDITIONS:
(A) Name and place of engagement Cln Hal I. Chanhassen. MN
(B) Oates; starting and finishing time of engagement Julv ~. 1990n-60 IIIInll+" .,,+- hMv_n APM I. '.'AM
(C) Type of engagement (specify whether dance, stage show, banquet. nightclub, etc.) danee/show
(D) COmpensation (amount. terms, when payable) $1300.00 COne 'thousand 'three hundred dollltMe) fllt+
gua,.an'tee. Payment to be made In cash only Immedlatelv follovlno Derforq!ltnelll!.
(E) Additional provisions The rain da'te wi If be scheduled foro July.'.-. 1~. f:f.'~ol'hflJl't1tr~'~:
raTned out 'the band will be Dald In full. ,-;-' :... ::-~NGAGE.t,: ~~~n- UN'.!!.
'.' ,_ 'W" ~\: . :"':1. ~ "
ARTIST:
John Kr-umm
(Name of Leader)
Hl Tops (5)
S ~a~~I~A~/S"'owp.ray.'Pb8r:~f ~,ip~ns\
.. PtO. 80X....26037 '.
(Address)
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8. INDEPENDENT CONTRACTOR. Ar;tist Is an independent COntractor and is not an employee of the Purchaser
while rendering services as a musician/musical group.
9. LIABILITY. Purchaser agrees to indemnify, defend and hold artist and Hoffman Talent Management harmless
r from and against any and all claims. costs or liability for damage or injury to any person or property during artist's
engagement, including time of set-up and take-cfown.
10. ARBITRATION. Any controversy or claim arising out of tt\i$ contract shall be settled by' arbitration in accor-
dance with the lates.t rules. of the American Arbitration Associ~tion. Judgment upon the award rendered in
arbitration may be entered in any court having jurisdiction. '
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11. BOOK-BACK. Artist and Purchaser agree that future engagements in this establishment or any establishment
owned or controlled by Purchaser, shall be booked through Hoffman Talent Management for a period of twelve (12)
months from the date of this engagement. The book-back term of those future engagement contracts will be twelve
(~2) months to run from the end of the engagement Artist and Purchaser shall be jOintly and severally liable to
Hoffman Talent Management for payment of the fee agreed on by the Artist and Hoffman Talent Management and
recorded on the booking slip kept for each engagement by Hoffman Talent Management
12. RIDER. The attached rider, if any, is to be considered part of this engagement contract HOffMAN TALENT. INC.
OATED: Jan. 23. 1990 ACTS HEREIN ONLY M A
AND OR MANAGER FOR ARTIS
FOR THE ARTIST: FOR THE PURCHASER: MIlM lID UAlWTY HERfUfCB
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CHANHASSEN
690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317
(612) 937-1900. FAX (612) 937-5739
MEMORANDUM
TO: Park and Recreation Commission
FROM: Lori Sietsema, Park and Recreation Coordinato:r:
DATE: February 22, 1990 17
SUBJ: Comprehensive Trail Plan
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The Commission has expressed an interest in revising and/or
prioritizing the Comprehensive Trail Plan. Attached please find
copies of the plan for discussion purposes. At this point the
Commission should determine what changes they would like to see and
begin prioritizing trail segments.
Al though there has been discussion. of a trail referendum in
November, such would need approval by the City council. Staff
would suggest that updated cost estimates be prepared after changes
are made to the plan, prior to submitting the revised plan to the
City Council.
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CITY OF -- ! _(~e-. ~ ~
CHAMiASSEN - 0
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Safe Sidewalk &
Trailway Plan
off-street
00000 nature trail
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ow.cASSEH DIGIlI!'EI'llNII ~
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September, 1988
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C ITV OF
CHANHASSEN
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690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317
(612) 937-1900. FAX (612) 937-5739
MEMORANDUM
TO: Park and Recreation Commission
FROM:
Lori Sietsema, Park and Recreation
coordinatorl4
7;
DATE:
February 21, 1990
SUBJ: Possible Tree Ordinance
There has been discussion in the past regarding the possibility
of the City adopting a tree ordinance. Attached please find
literature on how' to develop such an ordinance.
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The Park and Recreation Commission must determine if they would
like to proceed with a tree ordinance. If so, it may be wise to
present the idea to the City Council with an outline of it's
purpose, before considerable time and energy has been expended.
If Council is supportive of the concept, the Commission can
determine what specifics should be included before having the
City Attorney prepare a draft.
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TREE CfIY USA
BULLETIN
for.
Frletuls ol'lree City USA
{;f1
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. How To \lTite a
Municipallree Ordinance
'^" 2 2 1990 Bulletin No.9 .
James R. Fazio, Editor .
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Tree City USA is a powerful force for the promotion of
tree care and urban forestry. It is a pogram that has caught
the imagination of citizens, elected officials and urban tree
professionals. (Nar 1,000 communities now By the lag of
memberahip, a composite area that is home to 80IDe 60
million Americans.
At the heart of the Tree City USA program are four basic
requirements: The community must have (1) a tree board or
department, (2) an annual community foresti)' program
backed by the expenditure of at least SZ per capita for trees .
and tree care, (3) an annual Arbor Day proclamation and
obserwnce, and (4) a tree ordinance.
In this special issue of n-ee City U~ Bulletin, aectiona of a
model ordinance are presented. explained and illustrated
with actual examples. Not ewJy section wIJ) be appropriate to
aD communities, and there are others m use that are not
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Included m this general coverage of the topic.
The pwpoee of this issue Ia to prcwkle a ataJ1ing point for
the thousands of communities that do not have an adequate
tree ordinance. Although an ordinance is only as good as the
administrative program that hacka it up - Including aupport
for education and. when ~ enforcement _ .
municipal tree ordinance and involvement m the Tree City
USA program are giant strides m the direction of healthier ..
wban trees and a quality environment.
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John RosenCMI Executive Director
National Arbor Day Foundation
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Why a'Iree Ordinance?
Ordinances reflect the values of a community. the values
its residents believe are worth protecting to maintain their
quality of life and an environment that is both safe and pleas-
ant. A community's trees, often called the uwban forest," are
wry much the kind of community asset that deserws to be
protected and managed for the common good
A tree ordinance encourages beautification, air cooling
and purification, noise abatement, property value enhance-
ment and the other attributes of trees within a city. It e1ao en-
ables citizens to prevent and control the spread of diseaM",
to preserve trees in the path of development, and to avoid
UlU\ecess&ry costs associated with sewer clogging. sidewalk
replacement and tree-related accidents. An ordinance may
also give force and direction to professional tree care within
the municipality's work force and helpt control unscrupulous
or careless operators.
Ordinances vary in length and complexity. but the key to
effectiveness is to write the ordinance simp~ clearly and
tailored to the needs of your community. In the end, a tree 0r-
dinance is just another tool for proper tree care. Like any tooL
it needs to be of high quality. matched properly to the job, and
used with skill and care.
Behind the Model Ordinance
The ordinance sections and their descriptions that
follow are based largely on the work of Philip 1 Hoefer of
the Colorado State Forest Service. His compilation resulted
in a new publication. Municipal n-ee Ordinance Manual,
that was developed by the Municipal Arborists and Urban
Foresters Society. a special interest group of the Interna-
tional Society of Arboricu1ture (ISA). The manual baa been
published by ISA and supersedes its earlier publication, A
Standard Municipal n-ee ordinance, that baa been widely
used since 1912. We gratefully acknowledge pennission by
the author and the societies to use excerpts from their
publication. and we encourage you to obtain a copy d the
manual as referenced on page 8.
In its entirety. the manual consists d an introduction.
sections for possible inclusion in an ordinance, ttu.
sample ordinances (one quite short. the other more com-
prehensiw, and the 1912 standard ordinanceL and a -stan-
dards and specifications" section. The latter consists d
detailed guidelines to arboricu1tura1 practices such as
planting and pruning. maintenance, removal, landscaping,
contracting, and similar actMties that are important in any
community forestry program.
A standards and specifications section is recom-
mended as a separate but companion part of a municipal
ordinance. This is because including such a large amount
of detail directly in the ordinance itself is cumbersome ~d.
difficult to change. For greater fiexibillty it is better to keep
the ordinance briet but to authorize the designated for-
estry body (board. commission or department! to promul-
gate rules. regulations. standards and specifications. These
can be published separately and revised as necessary, but
2. nu an USA ItJL1.EI1N No. ,. National Arbor Day Foundation
stDl be subject to final approval by the city council or other
elected offtcia1a.
Important1~ each community has different circum-
stances that need to be addressed in an ordinance and ita
accompanying standards and specifications. Use the model
ordinance sections and the ordinances of other commu-
nities as starting points for developing your own ordinanCe
or to revise one that is not worldng wen. but add or delete
sections to match the unique needs and circumstanceS d
your community. Be sure to use the services of an attomey
to review or help write all drafts to assure that your final
product is leplly sound as well as beneficial to the future
of your community's treeS.
A workable ordInance
-"oukl be -"ort.
Deta\1ed performance standards
and specifications are beat placed
In a separete document.
.Suggested Sections for a Tree Ordinance
: Although no two tree ordinances wDl be eucdy alike, there are some basic elements that wUl
help assure that the document is workable and effective. These elements are caned IleCtiOJl8, and
I ~they are presented here with examples and principles that mustrate why each one is necessary.
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I. PURPOSE
PRINCIPLE: An opening statement that clearly sets fonh the purpose of
- the ordinance will help avoid ambiguity in interpretation. This initial
IeCIion is usually capitalized and in bold print.
Example: rr IS THE PURPOSE OF THIS ORDINANCE TO PROMOTE AND
PROTECT THE PUBLIC HEALTH, SAFETY, AND GENERAL WEl..MRE
BY PROVIDING FOR THE REGULATION OF THE PLANTING,
MAINTENANCE, AND REMOVAL OF TREES, SHRUBS, AND OTHER
PLANTS WJTHIN THE CITY OF
A cIearty at8ted purpoee
prewnta mlslnterpretMlon.
n. AurHQRITY AND POWER
PRINCIPLE: Someone within city government must have the clearly
designated authority'to administer the provisions of the ordinance. This
section defines, designates, or creates a department, board, commission,
or person responsible for the planting, care, and protection of the
d~ trees.
Example: There is hereby created and established a City Tree Board for the City
of , which shall consist of five members. citizens and
residents of this city, who sflall be appointed by the mayor with the
approval of the city council. Members of the board shall serve without
compensation.
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[HOME RULE AtITHORIlY: In order to avoid con1licts with state laws
governing trees, a statement transferring regulations to the city may be
necessary. State, county and city laws will explain this process. If needed,
the statement should be added as a section.)
ID. TERM OF OFFICE
PRINCIPLE: Reasonable and clearly stated tenns of office for volunteer
boards or commissions will help infuse the program with new ideas on a
periodic basis and will help avoid the problems created by obsbuctionists
with ute or long-tenn tenure. This section defines length of service, a
method for filling vacancies, and the number of consecutive tenns (if any)
that can be served. Staggering tenns can help assure continuity and
stability.
A tree ordinance and tree
board or commission u....11y
go hand In hand. Umlted and
ataggelWd terms of office lend
vitality and continuity to
. board.
Example: The term of the five persons to be appointed by the mayor shall be
three years, except that the term of two of the members appointed 10
the first board shall be for only one year and the term of two members
of the first board shall be for two years. In the event that a vacancy
shall occur during the term of any member, his or her successor shall
be appointed for the unexpired portion of the term.
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'DD an USA IlIU'I1N No. .. Nalional AItJor Day 1'Uundalian. ,
..'ff!!1f!!:ffl~!f:,1Pl:,i/!:t<~~C~'~
1tII_.....wlCl ...,.. ~ whIII
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-In C8IMIMeL
A license requirement protects both .,...
.nd property owner-.
An Insurance provision help. protect city
government and unwary home or bu.l....
owners who hire someone to do tree work.
" . n.a an USA IlI.UI1N No.'. Natlanal AItMlr Day f'ound.aiaIl
J.
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ru APPLICABILITY
. PRINCIPLE: This section Is needed to make it clear what property II
covered by the ordinance. This usually includes trees on rights-ol
public parks. cemeteries, and other public grounds. and sometimea ~
on private property.
Example: This ordinance provides full power and authority over all trees. pIanIs
and shrubs located within street rights-of-way, parks and public pIIQII
of the city; and to trees. plants and shrubs located on private propertr
that constitute a hazard or threat as described herein.
~ DEFINITIONS
PRINCIPLE: To prevent misunderstanding. words that may be unfamiliar
to lay citizens should be defined. If a standards and specifications
appendix accompanies the ordinance. many arboricu1tural tenns can be
placed there instead of in this section.
Examples of word. or term. to define: arborist. contractor, city forest. tX fiI't
arborist, tree, public tree, private tree. tree lawn, par1<way, right-of~
easement, ete.
VI. LICENSING
PRINCIPLE: One way to protect trees and citizens from irresponsible
companies or individuals who pose as arborists is to require practitionen
to have a license. Conditions for obtaining the license may even require
that the person be a certified arborist. (See Bulletin No. 6.1 This section
provides licensing authority and includes details such as fees, frequency
of renewal. testing procedures, types of licenses, suspensions and appeill.
surety bonds, showing identification on equipment, etc.
Example: It shall be unlawful for any person to engage In the businesS ~ .
planting, cutting, trimming, pruning, removing, spraying, or oltIet ~
treating trees, shrubs or vines within the CitY withoUt first ~
evidence of certification/license before the City. (An expIanatiOft ~
requirements and fees is then presented.)
vu. INSURANCE
PRINCIPLE: Arborists worlt under dangerous circWnStances and around
high value property. Since it is often diflicu1t for homeowners to a.scerWn
whether property and tree worlters are adequately cove~ or to u:: on
. such coverage. a provision in the tree ordinance can easily correct
situation.
Example: Before any license shall be issued. each ~icant ~&!I firSt :0..
evidence of possession of liability insurance 111 the mltll~ datI'IIQI
of $300 000 for bodily injury or death and $100,000 pr........J . lrOIIl
indemnifying the City or any person i~jured O! damaged resu~
the pursuit of such endeavor as herein described-
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VIII. lANDSCAPING
J'RlNCIPLE: This section can assure that trees will be a part of new
deVelopments. But planted vegetation can be an asset or a liability _
depending on what is planted and how it is done. This part of the
ordinance can define a process for having new landscape plans reviewed
and approved by the city forester or tree board, with the issuance of
building pennits only after such a review
Example: In new subdivisions or when the development of commercial property
occurs, the city forester will review landscaping plans and may require
street trees to be planted in any of the streets. parking lots, parks and
other public places abutting lands henceforth developed and/or
subdivided.
IX. TREE PLANTING, MAINTENANCE,
AND REMOVAL
PRINCIPLE: Good tree care and management is possible only if people
have specific information about practices that result in safe, healthy trees
that contribute to a quality environment rather than create problems. The
purpose of thiS section is to provide that information in the form of
requirements. In many ways, it is the heart of a good ordinance. ActuaDy,
the material in this section is best included in a separate standards and
specifications chapter; but placing it directly in the ordinance is an option.
Either way, all specifications should be reviewed at least every five years,
and should include such specifics as desirable and undesirable tree
species, spacing, pruning techniques, hazardous trees, sight obstnlction,
and vandalism.
Examples:
Tree Species - The Town Tree Board develops and rn8Intains a list of
desirable trees for planting along streets in three size classes: 1m8I1,
medium and large. A list of trees not suitable for planting will also be
created and enforcecl by the Tree Board.
Spacing - The spacing of street trees will be In accordance with the
three species size classes listed in this ordinance, and no trees may be
planted closer together than the following: small trees, 30 feet; medium
trees, 40 feet; and large trees, 50 feet; except in special plantings
designed or approved by a landscape architect.
Utilities - No street trees other than those species listed herein as
small trees may be planted under or within 10 lateral feet of any
overhead utility wire, or over or within 5 lateral feet of any underground
water line, sewer line. transmission line or other utility.
Distance from Curb and Sidewalk - The distance trees may be planted
from curbs or curblines and sidewalks will be in accordance with the
three species size classes listed in Section _ of this ordinance, and no
trees may be planted closer to any curb or sidewalk than the foIlowlng:
small trees, 2 feet; medium trees, 3 feet; and large trees, .. feet.
Topping - It shall be unlawful as a normal practice for any peraon, firm,
or city department to top any street tree, park tree, or other tree on
public property. Topping is defined as the severe cutting back of Hmbs
to stubs within the tree's crown to such a degree so as to remove the
normal canopy and disfigure the tree. Trees severely damaged by
storms or other causes, or certain trees under utility wires or other
obstructions where other pruning practices lire Impractical may
be exempted from this ordinance at the determination of the City
Tree Board.
Importllnt details 01 planting and tree eIIre
eIIn be placed In the ordinance or In an
.pendlx, or, better, In a separate Mandarda
document. SpecIfIcation examples IncIude_
-AUItabIe ....
l. .
~ :~.:. >Ie :~~. )1
...8pIICIng
..._~
.,' + 4' ~
f- .tIII. .w...
.... distance from curb Md .....Ik
....nd acceptable pruning practICIIL
1UI an lBA IIUUIIN No.'. Naianal AItor Dq 1'aundUlan' 5
.
I
.
.
A protection provision Is Important for
safeguarding mature trees and other
existing vegetation from Insecta,
construction damage or, In aome
ca.... removal.
. -=~~I'_"'_"
private property for purposes of public
-ety.
,. 'IUIt an 1M IVLLI'I1IIl No. .. "'atlonll AItIar Day FaundaIIan
X ADJACENT LANDOWNER RESPONSmILITY
PRINCIPLE: Quite naturally, homeowners often want to plant trees or do
wed< on trees that abut their property but are on a public right~-way.
This section describes a process by which the homeowner can do the
work, but only in accordance with the sound principles of urban forest
management and arboricu1ture.
Example: No person shall plant, remove, cut above the ground, or disturb any
tree on any street, park, or other public place without first filing an
application and procuring a permit from the city forester. The person
f8C8iving the permit shall abide by the standards set forth in this
ordinance.
XI. TREE PROTECrION
PRINCIPLE: Protecting existing trees is a major challenge. Therefore, more
and more progressive communities are using this section not only to
prevent insect and disease epidemics, but also to protect trees on both
public and private property from damage during construction.
Increasingly, another use of this section is to identify and protect trees of
historic value or unusual qualities (called landmark trees). Requiring
pennits for all tree removals is one way to achieve these goals.
Example 1:
Upon the discovery of any destructive or comrnunicable disease or
other pestilence which endangers the growth or health of trees, or
threatens to spread disease or insect infestations, the city forester shall
at once cause written notice to be served upon the owner of the
property upon which such diseased or infested tree is situated, and the
notice shall require such property owner to eradicate, remove or
otherwise control such condition within reasonable time to be spec:Ified
in such notice.
Example 2:
The following guidelines and standards shall apply to trees proposed (in
a developer" "tree protection plan; to be retained... (Rules are then
specified such as no! grading or locating utilities within the tree's
dripline, placing protective barriers around trees, preventing sibation,
etc. Or, developers may be required to preserve a percent of forested
tracts, plant trees in open space, or pay into a county tree planting fund
80 that there is no net loss of tree cover.)
Example 3:
The city forester shall have as one of his/her duties the location,
selection and identification of any trees which qualify as -Landmark
Trees.. A tree may qualify as a Landmark Tree If it meets one or more of
the following criteria: (Criteria may Include species rarity, old &ge,
association with a historical event or person, abnormality, scenic
enhancement, etc.)
XII. PRIVATE TREBS
PRINCIPLE: Since trees on private property often affect the safe1\)' and
welfare of other trees and people other than the owner, a provision is
needed to allow communi1\)' action in such cases. This section provides
authori1\)' to inspect private trees and designate them as public nuisances
when neces&aJy.
Example: The city forester or hislher official designee has the authority to enter
. onto private property whereon there is located a tree. shrub, ptant or
plant part that is suspected to be a public nuisance. (Note: An
appropriate legal definition of a public nuisance is needed here, such
as any tree with an infectious disease or insect problem; dead or
dying trees; a tree or limb(s) that obstruct street lights, traffic signs,
the free passage of pedestrians or vehicles; a tree that poses a threat
to safety, etc. Also needed is a description of the legal process for
notifying property owners and causing abatement of the nuisance.)
XVI. OTHER
Because ~mstances vazy so widely between municipalities, there may
be other ~ections necessary to fashion an ordinance to the needs of your
co~uruty. .These range from sections that local government may require
In ~ Us ordinances lsuch as a severability clause that states that If any
IeChon of the ordinance is found to be invalid or unconstitutional, it does
not deet the validity of remaining sections) to how the urban forestry
PI'Ograrn is to be financed. The ordinance must fit your town's needs. 'IUI an f& IWmN No. .. National AItJor Day I'tlundatlon. 7
XJTI. PERMITS
.'. " "P!UNCIPLE: Pennits provide a way to make certain that anyone who
plants, does wort on or removes a public tree (and sometimes private
trees) is knowledgeable and capable of doing the job right. Permits also are
· means to assure compliance with standards and specifications, allow for
foUow-up inspections, and generally seNe as a tool for enabling a
community to control the future of its urban forest.
Eumple: No person except the City Arborist, hislher agent, or . contractor hired
by the City Arborist may perform any of the following acts without first
obtaining from the City Arborist a permit for which no fee shall be
charged: (treatments and actions are listed, each one specifying
whether it applies to trees on public land or to any tree, public
or private~
Note: An example of a permit form Is Included in lie MAUFS/ISA
"'Municipal Tree Ordinance Manual.-
xru ENFORCEMENT
PRINCIPLE: For an ordinance to be more than . piece of paper, authority
must be given to the city forester or other official to enforce the provisions.
This includes the right to issue notices of violations, notices to penonn
wort and to stop wode. "
Example: The city forester shall have the power to promulgate and enforce rules,
regulations and specifications concerning the trimming, spraying,
remoVal, planting, pruning and protection of trees. shrubs, vines,
hedges and other plants upon the right-of-way of any street, alley,
sidewalk, or other putlic place in the city. (Details about the process of
rule-making, review and approval by the governing body, and
enforcement need to be included.)
-r
~ PENALTIES, CLAIMS AND APPEALS
. PRINCIPLE: Enforceable, meaningful ordinances must contain provisions
for penalties and violations. Most cities have standard statements that will
'wort in a tree ordinance, or one may be written specifically related to
trees. There needs to be a process for the city to do needed wort if a
landowner fails to comply with an order, and an appeal route.
Example.: V'IOIB1ions - Any person who violates any provision of this ordinance
or who fails to comply with any notice issued pursuant to provisions of
the ordinance, upon being found guilty of violation, shall be subject to
8 fine not to exceed $500 for each separate offense. Each day during
which any violation of the proviSions of this ordinance shall occur or
continue shall be a separate offense. If, as the resun of the violation
of any proviSion of this ordinance, the injury, mutilation, or death of .
tree, shrub, or other plant located on citY-owned property II caused,
the cost of repair or replacement of such tree, shrub, or other p/ant
shall be borne by the party in violation. The replacement value of
trees and shrubs shall be determined in accordance with the latest
revision of A Guide to the ProfesslonBl Evaluation of Lllndscape
Trees, Specimen Shrubs. and Evergreens, as published by lie
International Society of Arboriculture.
Assessment of Claim - In the event that 8 nuisance II not abated by
the date specified in the notice, the City Arborist is authorized to
cause the abatement of said nuisance. The reasonable cost of such
abatement shall be filed as a lien against the property on which the
nuisance was located. In addition, the owner of the property upon
which the nuisance was located shall be subject to PI'OS8CUtion.
Appeals - (Include your municipality's standard appeals process.)
.\
Pwmlts help mIIke .... fteryOne emow.
the rules and best prectJcea before
doing he work.
The Iegel process to be used .'Mt
vIolatOra mu.. be cteerty epeIlecI out.
.
Each community'. ordinance mu.. be
written to serve that community'. unique
need. and clrcum...ncea.
. ....
.'
1Ne ordinances are Important for big cities Md ....... towns.
Other Sources of Information
'Ihle City l& BuUetin will inform readers of helpJiJl, up-
to-date publications which provicIe more depth or that are
readily available for community distribution. The editor
welcomes ssmpfe copies to consider for inclusion in future
editions.
It is reconunended that anyone developing a new tree
ordinance or revising an existing one first obtain a copy eX the
bllowing manual. Sale price is $2.5.00.
Municipa17ree Ordinance Manual
International Society of Arboriculture
P.O. Box 908
Urbana, n. 61801
Copies of tree ordinances
from other cities will be
invaluable in deciding what to
~ Include and how to fashion
.. the language in your
ordinance. Below is an
-.' excellent example of a tree
ordinance that has been
attractively reproduced for
public distribution. Fort
Collins' wban forester. Tim
~ has also written a Contact:
-- model standards and Office of the City Forester
apecifications document as a Parks &. Recreation Department
companion to the tree 413 S. Bryan
ordinance. Fort Collins, CO 80521
For copies of other exemplary tree ordinances, including
those with strong provisions for protecting existing trees (See
Section XII, contact The National Arbor Day Foundation.
AmericaRForestry Association and the National Urban
Forest Council are offering assistance to communities facing
the ordinance dilemma through an wban-forestry infor-
mation system called TreeNet. Infonnation on TreeNet can be
obtained by writing TreeNet, P'Q Box 52105, Durham, NC
Z7711, or calling (919) 493-1081.
For a historical and national overview of tree ordinancea,
articles in professional journals may be reviewed. These
Include:
.IoumlIl of Forestry (5400 Grosvenor Lane, Bethesda, MD 20814)
-Protecting Privately Owned Urban Woodlands: Trends in
Municipal Tree Ordinances." 1916, pp. 622-624.
Joumal of ArboriaJlture (P.Q Box 908, Urbana, n. 61801)
"'Ordinance Control of Street Trees." 1915, pp. 212.216.
-challenges of Municipal Arboriculture." 1916, pp. 211-ZZO.
-An ~is of Tree Ordinances: The Example of New -
Jersey. ' 1911, pp. 191-191.
. "Street Tree Policies in Ohio Towns." 1980, pp. 1.85-191.
-A Tree Management Ordinance for Huntsville, Alabama."
1982, pp. 81-82.
~unicipa1 Ordinances' Relation to Trees." 1982,
pp. 128-136.
~unicipa1 Tree Management in New Jeney." 18&4,
pp. 229-235.
To order additional Bulletin copies...Prienda of Tree
City USA members may obtain a lingTe copy of any Tree City
USA Bulletin free of cost Quantities of any iaaue are available
at 25 for $6.2.S or SOO for $100. To order, specify the iaaue
number and quantity, and make your checlt payable to: The
National Arbor Day Foundation, 100 Arbor Avenue, Nebraska
City, NE 68410.
The Bulletins available are:
. No.1 How to Prvne tbun& ShIIde n-
. No. Z When a Storm SIrikea
. No. S lIeaolvin& nw~ CtJttfit:U
. No.4 The Nghr n-ee for tire IIi&ht PIM:e
. No. 5livin& with urt.n Soils
. No.6 How to Hire an ArDorist
. No. '1 How to ~ 7l-ee8 Durin& c:on.trucdon
. No.1 Don', 'lOp "ll'eeat
. No.9 How to Mife a Municipal nw Ordinance
To join the Friends of'&ee City USA...to receiYe a
lubscription to the Tree Ci13' USA BUlletin...and to become
more involved in the urban forestry movement in your town
and throughout America. send a $10 dues-donation to Friends
of Tree City USA, National Arbor Day Foundation, 100 Arbor
Avenue, Nebraska City, HE 68410. Make your check payable to
National Arbor Day Foundation.
Tree City USA Bulletin 01989 National Arbor Day Foundation.
John E. RosenCMI publisher, .James R. Fazio, editor; GeJTeld L
Pulsipher. graphic design; Gene W Grey, William P. KJuidenier,
James 1 Nighswonger, technical review committee. Although
copyright is vested with the Foundation, permission is hereby
granted for the contents of this bulletin to be reproduced for
non-commercia1 educational or public-aeMce purposes
provided the aource is acknowledged.
@ The Tree City USA prosram illpODIClI1ld by
The National AIbor Day Foundation In
cooperation with the U.s. Forest SeMce and
- ,. National Auodation of State ~teI'I. 'Ib achieve
the national recognition of beinS named u a Tree
TIEl: an 1M Oty USA, a town or city must meet four atandarda:
Standard 1: A Tree BolIrd or Department
Standard Z: A City Tree Ordinance
Standard S: An Annual Community ~tJy PraINID
Standard 4: An Arbor Day 0bIervance And Proclamation
Each winning community receives a Tree Oty USA lag.
plaque. and community entrance Ip. Towna and citieI of tMlI)'
llae can qualify. Tree City USA application fonna are available from
)'Our ltate foreater or The National Arbor Day Foundation.
.
Published for die
FrletuIs of'Jiw City l&
by
~ The National
~ Arbor Day Foundation
100 Arbor ~ . NlIbraIkI Clly, HE "'0
.....
.
-
.
.
.
CITY OF
CHANHASSEN
g
690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317
(612) 937-1900. FAX (612) 937-5739
MEMORANDUM
TO: Park and Recreation Commission
FROM: Todd Hoffman, Recreation supervisor
DATE: March 7, 1990
SUBJ: 1990 Field Scheduling
The summer of 1990 will bring increased participati~n in both youth
and adult sports. New Legion baseball and 16 year old AAU baseball
organizations have formed over the past six to eight months. with
these new programs come the request for adequate field space to
practice and play league games. ,The remainder of the baseballl
softball and soccer programs area" also experiencing growth creating
need for additional field space.
The adult softball leagues will increase by twelve to seventeen
teams during the 1990 season. The majority of this growth will
occur in the Men's Industrial and Men's Open Leagues. These new
teams will all meet the new eligibility rules established by the
Commission in 1989. It is the department's position that any new
teams which meet the eligiblity requirements should be able to play
in their league of choice. However, at some point we will hit the
saturation point, a time when no amount of creative scheduling will
allow any additional teams to participat~.
_. .,.
The City is near that point at t~e present time and requests for
information"on forming new teams are received each week. As the
schedule for all programsin,Chanhassenis.prepa;rfad_. tbe Commission
will be kept abreast of any new developments. 'It remains the
policy of this department to fulfill field requests for both youth
and adult recreational programs in the City. Compromises will need
to be made to accomplish tbis .overthe1990 season. Some game
times will be shortened, games ~ill be scheduled later in the
evening and more Saturday and ~unday games will occur.
The message is clear - more field space for youth and adult sports
including T-ball, ragball, pee wee, 3rd and 4th grade girls
softball, summer girls softball, little league, Chan/Tonka 13-15
AAU baseball, 16 year old AAU, Legion baseball, summer soccer,
industrial league softball, women's league softball, 35 and over
league softball, men's open league softball and co-rec league
Park and Recreation Commission
March 7, 1990
Page 2
softball is needed. The addition of the three fields at Lake Ann
Park and one at Lake Susan Park will only quench the thirst of the
demand now and in the future.
The 1990 Chanhassen Athletic Association brochure is attached for
your reference to the youth sport programs available in Chanhassen.
.
.
.
.
C ITV OF
CHANHASSEN
q
---
690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317
(612) 937-1900 . FAX (612) 937-5739
MEMORANDUM
TO: Park and Recreation Commission
FROM: Todd Hoffman, Recreation supervisor
DATE: March 7, 1990
SUBJ: U.S. Olympic Festival Torch Run
.
Preparations for the U.s. Olympic Festival Torch Run in Chanhassen
have been underway since December of 1989. Gene Borg,
owner/operator of the Chanhassen McDonalds, and I are currently
working on the project. McDonalds is the corporate sponsor of the
Olympic Festival "Torch Run. A committee will be formed to work
with the runners who are chosen for the Chanhassen area in the near
future. Work completed to date includes the establishment of the
Chanhassen route, preliminary planning for special recognition of
the torch at McDonalds and Lake Ann Park, and numerous promotions
for both the Torch Run and the Olympic Festival.
The run begins June 3, 1990 in Duluth. It will travel every day
through the state until July 6 when it lights the cauldron for
opening ceremonies in the Metrodome. The torch will be in
Chanhassen on sunday, July 1, 1990 from 10:30 a.m. to 12:30 p.m.
It will enter the city from Eden prairie and depart to the City of
Chaska. Over 100 Chanhassen area residents will have the
opportunity to carry the torch during the two hours it is here.
Runners have until March 16 to register to carry the torch. There
is no fee to register, but each runner chosen will pay $15.00 to
carry the torch. The $15.00 fee includes a special Torch Run
t-shirt.
cities and park and recreation departments throughout the state are
participating in this event. Information about the festival and
torch run is attached. The Torch Run will be incorporated as a
portion of the 1990 4th of July Celebration.
.
TORCH RUN ROUTE
ABC 0 E F
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CHAl\H/ISSEN ENGIlNn:RHI DEPT.
..... ...... ..,.
.
.
.
DATE: 1/30/90
FROM: THE TORCH RUN CREW
RE: ANSWERS FOR SOME FREQUENTLY ASKED QUESTIONS
F ACT S
A B 0 U T
THE
TOR C H
RUN
* The run begins June 3, 1990, in Duluth.
* The torch travels every day through 'the state until
July 6 when it lights the cauldron for Opening
Ceremonies in the Metrodome.
* The torch enters the metropolitan area July 1.
* The first step to run is to register! You can pick
up a registration form at all McDonald's restaurants.
Registrations must be postmarked no later than
March 16.
* Every means will be made to accommodate all
registrants, but in some areas a random drawing
will be used to select the runners.
* Runners will be notified in mid-April if they are
selected.
* There is a fee of 515.00 to carry the torch. No
payment is necessary until runners are notified of
their selection. Payment of the $15 reserves each
runner's spot on the Torch Run.
* The $15 fee includes a special Torch Run t-shirt.
* Each runner will carry the Torch for approximately
one-quarter mile (about two city blocks).
* We encourage everyone to register. Torch Runners
will be selected randomly without discrimination of
age, sex, race or handicap.
Thief Ri~~
Fallc.;::>
Stillwater
Hastings
Red Wi ng
.
.
.
.
TORCH RUN DAILY SCHEDULE
DAY / DATE
Sun. June 3 PM - DULUTH & CLOQUET
Mon. June 4 AM - VIRGINIA & EVELETH
Noon - HIBBING
PM - GRAND RAPIDS
Tue. June 5 AM - BEMIDJI
PM - LAKE ITASCA
Wed. June 6 AM - THIEF RIVER FALLS
PM - EAST GRAND FORKS
. Thr. June 7 AM - DETROIT LAKES
PM - MOORHEAD
Frio June 8 AM - FERGUS FALLS
PM - ALEXANDRIA
Sat. June 9 AM . - BENSON
PM - WILLMAR
Sun. June 10 AM - OLIVIA
Noon - REDWOOD FALLS
PM - GRANITE FALLS
Mon. June 11 AM - MARSHALL
. PM - PIPESTONE
Tue. June 12 AM - SLAYTON
PM - WORTHINGTON
Wed. June 13
AM
- LAKE FIELD & JACKSON
PM - FAIRMONT
Thr. June 14
AM
- ALBERT LEA
PM - AUSTIN
Fri. June 15
AM
- AUSTIN TO ROCHESTER
PM - ROCHESTER
Sat. June 16
All day in ROCHESTER
Star Of North State Games/Opening ceremonies
Sun. June 17
AM
- ST. CHARLES
PM - WINONA
Mon. June 18
AM
- WABASHA
PM - RED WING
Tue. June 19
AM
- CANNON FALLS
AM - NORTHFIELD
Noon - FARIBAULT
PM - OWATONNA
Wed. June 20 AM - WASECA
PM - MANKATO
Thr. June 21 AM - LE CENTER
AM - ST. PETER
PM - NEW ULM
Fri. June 22 AM - GLENCOE
PM - HUTCHINSON
"
.
.
.
I .
.
Sat. June 23 AM - LITCHFIELD
PM - ST. CLOUD
Sun. June 24 AM - LITTLE FALLS
PM - CAMP RIPLEY
Mon. June 25 AM - BAXTER
PM - BRAINERD
Tue. June 26 AM - CROSBY
PM - AITKIN
wed. June 27 AM - MILLE LACS LAKE AREA
. PM - MILLE LACS LAKE AREA
Thr. June 28 AM - PINE CITY
PM - RUSH CITY
PM - NORTH BRANCH
Fri. June 29 AM - TAYLOR'S FALLS
PM FOREST LAKE
Sat. June 30 AM - ELK RIVER
AM - BIG LAKE
AM - MONTICELLO
Noon - BUFFALO
PM - ROGERS
PM - MINNETONKA
.
.
Sun. July 1 AM - EXCELSIOR
AM - EDEN PRAIRIE
AM - CHANHASSEN
Noon - CHASKA
PM - SHAKOPEE
PM - PRIOR LAKE
Mon. July 2 AM - SAVAGE
AM - BURNSVILLE
AM - LAKEVILLE
Noon - APPLE VALLEY
PM - EAGAN
PM - ROSEMOUNT .
PM - FARMINGTON
PM - HASTINGS
Tue. July 3 AM -. WEST ST. PAUL
AM - SOUTH ST. PAUL
AM INVER GROVE HEIGHTS
Noon - COTTAGE GROVE
PM - WOODBURY
PM - LAKE ELMO
PM - STILLWATER
.
\
.
.
.
Wed. July 4
AM - WHITE BEAR,LAKE
AM - MAPLE WOOD
AM - LITTLE CANADA
AM - ARDEN HILLS
AM - NEW BRIGHTON
Noon - ROSEVILLE
PM - FALCON HEIGHTS
PM - ST. PAUL
PM - "Taste of Minnesota"
Thr. July 5
AM - MINNEAPOLIS
Noon - METRODOME
PM - MINNEAPOLIS/LAKES AREA
PM - RICHFIELD
PM - BLOOMINGTON
Fri. July 6 AM -. FRIDLEY
AM - BLAINE
AM COON RAPIDS
AM - ANOKA
AM - CHAMPLIN
Noon - OSSEO
PM - MAPLE GROVE
PM - PLYMOUTH
PM - MINNEAPOLIS
10:00 PM - OPENING CEREMONIES/METRODOME
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The Us.ObmPicrestival-'OOTorch Run.
You have a chance to be a part ofMirmesotaS
Olympic Festival history by carrying the U.S.
Olympic Festival Thrch through your community.
People of all ages and walks of life will be
chosen to pass the Olympic Festival Thrch as it
journeys through our state. The Flame will arrive
in Mirmesota from PikeS Peak on June 3, 1990.
During the next 34 days, it will travel 1990 miles
across the state. More than 8,000 runners, walkers,
wheelchair athletes and other participants will
each carry the Flame for approximately one-
quarter mile (about two blocks). The Thrch Run will
conclude in the Metrodome on July 6, 1990, at the
Opening Ceremonies of the US. Olympic Festival.
Send in your entry for a chance to .
carry the Olympic Festival Flame. And
find out how well you hold up under fire. ., . .
C~SCclpcralim
<c'
AI us.OlympicI~tival-'90
To enter: Simply fill out the application form, cut it out and send it in.
.strations must be postmarked on or before March 16, 1990. I
The selection: The U.S. Olympic Festival-'90 Committee ""ill hold a ran.
drawing to select Thrch Runners. You need not be present to win. Winners
non-winners will be mailed notification of their status on or before April 9, 199(
The reply: If you are selected to carry the Thrch, you ""ill need to send
and a completed waiver form to reserve your spot in MinnesotaS Olympic
ival history This reply must be postmarked on or before April 20, 1990.
Conftnnation: After the US. Olympic Festival-'90 Committee receives
. $15, they will send notice of confirmation by mail. All Torch carriers \viII
~ive the exclusive US. Olympic Festival Thrch Run t-shirt and confirmation oj
tion along the route about two weeks before the Thrch is scheduled to arrive
Jur community.
. No purchase necessary to enter. Void where prohibited. Applicants need
be residents of Minnesota. Thrch Runners will be selected randomlv without
rimination of age, sex, race or handicap. Runners under 18 years ofage will
j the consent of a parent or legal guardian to carry the Thrch.
. You may enter as many times as you wish. Mechanically reproduced
ies will be disqualified.
. Employees of McDonalds and the Twin Cities Festival Organizing Com-
ee, Inc. are eligible to participate subject to the same rules stated herein.
. Proceeds from the sale of Thrch Run participation will offset the cost of
Jging US. Olympic Festival-'90 to Minnesota.
. Th qualify, be sure to complete the entire application, including your com-
:lity preference. Be sure to include your zip code. All illegible entries will be
lualified. Applicants chosen will be required to sign waivers verifying physica
~ss and health, releasing McDonalds and the Twin Cities Festival Organizing
nmittee, Inc. from any liabilities and agreeing to all uses of their names and
tos for publicity purposes.
. Actual distance run will be determined by the number of runners and di.
::e covered within each community.
Runner Application.
(Send no money with this entry)
c
Name
Address
City State Zip_
Home Phone Work Phone
Describe Any Special Physical Needs ryle will attempt to accommodate
all levels of physical ability)
Club or Company Affiliation (optional)
Itllike to run in (community) Zip
Second Choice (community) Zip
This application must be postmarked on or before March 16, 1990.
Send completed form to: US. Olympic Festival Thrch Run
P.O. Box 1990
Minneapolis, MN 55459-1990
I lll1derstand that this application is for a chance to run only If my name is drawn,
I must send $15 and a completed waiver form to reserve my spot in the U.S.
Olympic Festival- '90 Thrch Rlll1. This information may. be used by McDonal<;l's,
the U.S. Olympic Festival or agents thereof in the adnurustration of al!d publiCIty
for the Thrch Rlll1. I also certify that I am physically capable to partiCIpate.
Signature Date
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C ITV OF
CHANHASSEN
/0
690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317
(612) 937-1900. FAX (612) 937-5739
MEMORANDUM
TO:
Park and Recreation Commission
111
FROM:
Todd Hoffman, Recreation supervisor
DATE: March 7, 1990
SUBJ: The National Youth Sports Coaches Association
The City of Chanhassen and the Chanhassen Athletic Association have
been members of the National Youth Sports Coaches Association
(NYSCA) for the past three years. The NYSCA is a public, non-
profit program formed in January, 1981. It is a national campaign
to help improve the out-of-schoolyouth sports experience of 20
million participants. NYSCA education programs are centered on
volunteer coach training, parent education, league administration
and game official training.
Bill Kirkvold, a former Athletic Director of the CAA, was the first
Chapter Director of the NYSCA program in Chanhassen. Since Mr.
Kirkvold has left the CAA, the coaches certification program has
lapsed. In a move to correct this, I have been accredited as the
new Chapter Director. This will allow for a consistent training
program for all youth coaches in all sports.
Presently I am the only clinician trained in conducting a coaches
clinic. A clinician certification training program will be held in
the near future to train all CAA Board members in conducting
coaches clinics. All coaches participating in a CAA summer
activity will be scheduled to participate in a coaching clinic
during the month of April. Many park and recreation departments
and athletic associations have made it mandatory that all youth
coaches participate in this progra~.
There are many benefits in being associated with the NYSCA program.
One of the most noteworthy is the insurance benefits offered to
associations, coaches and teams. A copy of the operations manual
for the NYSCA is attached if you would like to investigate the
NYSCA further.
'JJ'~fs(
.
NATIONAL YOUTH SPORTS COACHES ASSOCIATION
2611 OLD OKEECHOBEE ROAD
WEST PALM BEACH. FLORIDA 33409
407.6B4.1141
!ebruary 13,1990
Todd Hoffman
City Of Chanhassen
690 Couller Dr'
Chanhassen MN 55317
rear Todd:
Congratulations on your carpletion of the clinician's examination.
Your successful carpletion of this exam qualifies you to conduct the
NYSCA certification program.
Enclosed is your Official Certified Clinician's Certificate.
.
Please note that all chapters, clinicians, and coaches are being issued
an identification ml'nber. It is roost inportant that reference is rna1e
to these nurrbers when calling or corresponding with NYSCA Headquarters.
We are happy to have you working with us in helping to enhance the sports
experience of children throughout the nation.
Sincerely,
~~
Ehmy Martmez
National Chapter Coordinator
Enclosures
CHAPrER NAME: City Of Chanhassen
0iAPl'ER ID#:
585
CLINICIAN ID#: 5626
fEB 1619.
~~ 7I~~ FUN~1aJi
CJTv OF CHANHASSEN
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The
National Youth Sports
Coaches Association
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I UTIOllAL WlIIITM POlITI co.cNlI AUlICIAlIOll
. Say-
YES
to Better Sports
for Kids
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THE NATIONAL YOUTH SPORTS COACHES ASSOCIATION
OPERATIONS MANUAL .
TABLE OF CONTENTS
PAGEl -NYSCA EXECUTIVE BOARD
-NYSCA BOARD OF DIRECTORS
PAGE 2 -WHAT IS mE NYSCA
-HOW IS mE NYSCA SUPPORTED
-NATIONAL MEMBERSHIP PROGRAM
-NATIONAL RESEARCH CENTER
PAGE 3 -WORKING AGAINST DRUG ABUSE
-POTENTIAL CHILD ABUSE AND NEGLECT-EDUCATION /
AWARENESS/PREVENTION AND REPORTING
-NATIONAL STANDARDS FOR YOUTIi SPORTS
PAGE 4 -NYSCA FLOW CHART AND RESPONSIBILITIES
PAGES -ESTABLISHING A STATE CHAPTER
-APPOINT AN ACCREDITED STATE DIRECTOR/COORDINATOR
-APPOINT ACCREDITED DISTRICT COORDINATORS
PAGE 6 -DEVELOP A BUDGET .,
-ESTABLISH GOALS AND ACTION PLAN
PAGE 7 -mE NYSCA STATE EXECUTIVE DIRECTOR/COORDINATOR
PAGE 8 -mE NYSCA ACCREDITED DISTRICT COORDINATOR
PAGE 9 -mE NYSCA ACCREDITED DISTRICT COORDINATOR (CONT.)
PAGE 10 -ESTABLISHING AN OmCIAL NYSCA CHAPTER IN mE
COMMUNITY
-WHO QUALIFIES
-WHAT ARE mE COSTS INVOLVED
-mE STEPS INVOLVED IN ESTABLISHING AN OmCIAL CHAPTER
PAGE 11 -mE STEPS INVOLVED IN ESTABLISHING AN OmCIAL CHAPTER
(CONT.)
PAGE 12 -mE NYSCA ACCREDITED CHAPTER DIRECTOR
PAGE 13 -IMPLEMENT mE USE OF mE ''NOTIFICATION OF INTENT TO
CONDUCT COACHES' CERTIFICATION" FORM
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PAGElS
PAGE 16
PAGEl7
PAGEl8
PAGE 19
PAGE 20
PAGE 21
PAGE 22
-SCHEDULE A CLINIC DATE
-ORDERING VIDEOS
-CONDUCTING CERTIFICATION CLINICS
-2ND AND 3RD YEAR RE-CERTIFICA TION CLINICS
-REVIEW COMMITTEE FOR CERTIFICATION REVOCATION
-THE NYSCA CERTIFIED CLINIOAN
-DUTIES OF THE CLINICIAN
-INSURANCE PROCRAMS
-"SAY YES TO BElTER SPORTS FOR KIDS" NATIONAL CAMPAIGN
-HOW IS THE PTA INVOLVED
-WHAT ARE THE DUTIES OF THE LOCAL PTA "SAY YES"
COMMITTEE
-WHAT ARE THE NYSCA CHAPTER DUTIES
-"SAY YES TO BElTER SPORTS FOR KIDS" NATIONAL CAMPAIGN
OPERATIONALSTRUcnnrn
-HOW TInS EFFORT HELPS THE NYSCA CHAPTER
-RECOCNmON AWARDS
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NYSCA EXECUTIVE BOARD
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Robert Bierscheid
Vice President
and Chairman of the Board
Roseville, Minnesota
Dr. Michael Gray
Highland Heights, Kentucky
Robert Scharbert
Secretary
Miami, Florida
Cathy Harris
Decatur, Georgia
William Baggett
Treasurer
Juno Isles, Florida
Richard Robinson
Legal Counsel
Washington, DC
Fred C. Engh
President and CEO
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NYSCA BOARD OF DIRECTORS
Frankie Coates
Washington, DC
John Hansen
Atlanta, Georgia
Pat Elkins
Danville, Virginia
Ivan Mehosky
North East, Maryland
Lorna Morgan
Washington, DC
Dr. Mark Dollard
Sterling Park, Virginia
.'
(1)
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The non-profit association's staff of professionals, governed by a volunteer Board of
Directors, work to implement a variety of programs all in cooperation with national, state,
and local associations. Local chapters of the NYSCA have been developed through parks
and recreation agencies, Boys & Girls Oubs, YMCA/YWCA, church-affiliated youth
programs and military youth activities worldwide.
HOW IS THE NYSCA SUPPORTED?
NYSCA's prime source of support comes from its youth coach membership. This repre-
sents approximately 70% of the operating funds. Coaches pay a $15 annual certification
membership fee. In addition, corporate sponsors and government grants help support a
variety of projects conducted by the NYSCA staff and volunteers (approximately 30%).
As a 501-C-3 non-profit association, NYSCA also receives contributions from the general
public who support its mission.
NATIONAL MEMBERSHIP PROGRAM
The NYSCA membership program is open to all volunteer coaches working with children
in out-of-school youth league sports. To qualify for annual membership, coaches must
successfully complete the 1st, 2nd, and 3rd year certification program which covers the
areas of the psychology of coaching youth sports, maximizing athletic performance, first
aid and safety, how to organize a fun and interesting practice, and tips on teaching sports
techniques and other important areas. In addition, coaches are also required to complete
an exam and sign a Coaches' Code of Ethics Pledge.
As a member coach, this individual receives association benefits including: a $500,000
liability insurance coverage, association patch, Youth Sport Coach (the official NYSCA
publication), certificate of completion, membership card, and several corporate sponsored
discount programs.
NATIONAL RESEARCH CENTER
Northern Kentucky University is the site of the NYSCA's Youth Sports Research and
Development Center. One hundred recreation professional research assistants volunteer
time to collect data for studies pertaining to youth sports.
(2)
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WORKING AGAINST DRUG ABUSE
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Through the assistance of the US Department of Health and Human Services' Office for
Substance Abuse Prevention (OSAP) and the Drug Enforcement Administration (DEA), a
number of programs to help coaches and parents understand the key role they play in
steering children away from the dangers of drugs are a focus of the NYSCA.
POTENTIAL CHILD ABUSE AND NEGLECT- EDUCATION/AWARENESS/
PREVENTION AND REPORTING
One of the most frightening yet common realities that occurs is the child abuse and ne-
glect that makes its way into youth sports. Working with the Exchange Club Centers for
the Prevention of Child Abuse, NYSCA provides coaches with the skills enabling them to
recognize and prevent abuse and neglect among America's youth.
NATIONAL STANDARDS FOR YOtITH SPORTS
With the assistance of 43 experts in sports medic41e, sports psychology, pediatrics, recrea-
tion, league administration, etc., 11 National Standards have been developed to guide
youth league organizations throughout America that desire to operate with the best
interest of children in mind.
NYSCA NATIONAL STANDARDS FOR YOtITH SPORTS
.
Standard #1- Proper Sports Environment
Standard #2- Programs Based On Well-Being Of Child
Standard #3- Drug and Alcohol-Free Environment
Standard #4- Part of a Child's life
Standard #5- Training
Standard #6- Parent's Active Role
Standard #7- Positive Role Models
Standard #8- Parental Commitment
Standard #9- Safe Playing Situations
Standard #lD-Equal Play Opportunity
Standard #1 I-Drug and Alcohol-Free Adults
With the support and assistance of the Drug Enforcement Administration (DEA), copies
of the National Standards For Youth Sports, with complete information including
Rationale and Implementation, are made available to youth leagues through the NYSCA
National Chapter Network.
(3)
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"JJ'~fs(
NATIONAL YOUTH SPORTS COACHES ASSOCIATION
NYSCA FLOW CHART
AND
RESPONSIBILITIES
I
NYSCA NATIONAL EXECUTIVE DIRECTOR
MICHAEL PFAHL
I
.Monitors the national development program
.Reviews, analyzes, makes progress reports and recommendations on each NYSCA state
association for annual accreditation
I
NATIONAL CHAPTER COORDINATOR
EMMY MARTINEZ
I
.Reviews and processes agreements with state directors, district coordinators, chapter directors,
and certified clinicians
.Keeps all records of NYSCA chapters and their inventories
.Processes all materials ordered bv chanters
I
r NYSCA STATE EXECUTIVE DIRECTORlCOORDINA TOR I
I
.Promotes and monitors NYSCA activity statewide
.Establishes a network of district coordinators and chapter directors
.Establishes a public education program to inform the general public of the NYSCA
.Provides guidance and support to the district coordinators and chapter directors within the state
.Conducts an annual youth sports conference in conjuction with the state parks and recreation
association/society conference
I
r DISTRICT COORDINATOR I
.Conducts chapter development meetings
.Conducts clinician training, chapter directors meeting{s)
.Supervises and activates each chapter within their district
.Participates in the planning and implementation of the statewide action plan
I
I CHAPTER DIRECTOR I
I
.Compietes general infonnation fonn and chapter agreement
.Schedules, promotes, and conducts clinics
.Recruits additional clinicians
.Supervises the activities of the chapter .~
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I CERTIFIED CLINICIAN I
I*Receives clinician certification training )
· Assists chapter director by conducting clinics
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ESTABLISHING A STATE CHAPTER
A state chapter of the NYSCA is considered a subsidiary organization to the National
organization and can be established by two methods:
1) An independent Board of Directors forms a constitution and bylaws and incorporates
the NYSCA in the state under the authorization of the NYSCA Headquarters. The
board signs a "Full Service" agreement annually, appoints an Executive Director and
team of District Coordinators to oversee the growth and development of the
program in accordance with national policy and guidelines.
2) A "Full Service" agreement is entered into annually between NYSCA National and
the State Recreation Association/Society and/or other statewide athletic affiliate to
establish the NYSCA of the state. The existing Board of Directors governs the state
NYSCA chapter and appoints a State Coordinator and team of District Coordinators
to oversee the growth and development of the program in accordance with national
policy and guidelines.
APPOINT AN ACCREDITED STATE DIRECTOR/COORDINATOR
Once the state chapter is established by ratifying the "Full Service" agreement, the state
chapter appoints a State Coordinator to carry out the objective of the program growth,
development, and ongoing supervision.
This individual must be firmly committed with a clear understanding of the NYSCA
mission and be willing to fulfill the responsibilities of supervision and communication.
This individual must be accredited and successfully complete the State Director /
Coordinator Accreditation Exam. Close communication with the National Headquarters
office is essential in order to maintain the knowledge required to give direction in the
state and to have correct and current information. When close and frequent
communication does not occur, the state tends to fall behind.
APPOINT ACCREDITED DISTRICT COORDINATORS
The state is divided into geographic districts (pre-existing district boundaries are often
used) with a District Coordinator appointed to establish and supervise local NYSCA
chapters within each district.
These individuals must have a clear understanding of the NYSCA mission and how the
system works, sign an agreement to fulfill the responsibilities of the position, and success-
fully complete the District Coordinators' Accreditation Exam. Since they establish and .
supervise local chapters, train clinicians and serve as the link between the state and local
chapters, they are the "Key" to the success of the statewide chapter development system.
(5)
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DEVELOP A BUDGET
Under the tenns of the "Full Service" Agreement there is the provision for financial
reimbursements to help offset the costs involved in operating a state NYSCA chapter.
These reimbursements are distributed quarterly and are based upon successful
completion of the implementation plan within the designated timeline.
The "Full Service" Agreement also requires the state to budget from its reimbursements
the funds necessary to send the State Coordinator and/or Executive Director to the
Annual State Executive Directors/Coordinators re-accreditation meeting. This is the
annual meeting for the NYSCA National Leadership Team where the implementation
plan and timeline for the coming year is established, along with continued training.
Other budgeted items may include: supplies, postage, telephone, printing/promotion,
travel, lodging, meals, awards, incentives, etc.
ESTABLISH GOALS AND ACTION PLAN
For any program to be successful, it must have a plan and a team of dedicated people
willing to carry out each step of the plan to completion.
The mission of the NYSCA is to improve the quality of the youth sports experience for
millions of children through the implementation of the National Standards For Youth
Sports. Therefore, the goals and action plan should focus on meeting the objectives of the
Mission.
Elements of the State's Action Plan essential to meeting the goals are:
1) Strong leadership appointments (State and District Coordinators)
2) High priority placed on the Mission by the Board of Directors in each state
3) Establishment of a broad based, "active" local NYSCA chapter network to
implement the National Standards For Youth Sports
4) A support team of clinicians for each chapter to carry out the Mission
5) Effective promotional program centered on the National Standards For Youth
Sports
6) Recognition program for outstanding effort towards meeting the goals of the
Mission
7) Networking with the state's Parent Teacher Association (PI'A) or other community
organization(s) to meet the objectives of the Mission
8) Effective supervisory and follow-up system
(6)
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THE NYSCA STATE EXECUTIVE DIRECTOR/COORDINATOR
DefInition: NYSCA STATE EXECUTIVE DIRECTOR. refers to the individual appointed
by the Board of Directors who formed an independent corporation of the
NYSCA.
.
.'
DefInition: NYSCA STATE COORDINATOR. refers to the individual appointed by the
State Parks and Recreation Association/Society or other statewide athletic
affiliate.
Because of the need to maintain continuity and steady progress in each state, this position
should be an extended appointment. A minimum of a two year commitment should be
considered by anyone interested in serving in this capacity. When a replacement is being
considered, it is strongly recommended that the new appointee work with the State
Director /Coordinator for six months prior to assuming full responsibility. This newly
appointed State Director/Coordinator must successfully complete the State Director /
Coordinator Accreditation Exam for the state's "Full Service" Agreement to remain valid.
DUTIES
1) To serve as the "NYSCA Expert" in the state and liaison between the NYSCA Head-
quarters, the state's Board of Directors, and the state's network of local NYSCA chap-
ters. Whenever NYSCA Headquarters receives an inquiry, it is referred to the State
Director /CoordinatorJor follow-up. Frequent communication is the key to this duty.
2) To implement the Action Plan designed to meet the overall goals and objectives of .
the NYSCA mission. As the ''NYSCA Expert," the State Director is involved each
year in the development and the day to day implementation of the state's Action
Plan.
3) To provide guidance, support and supervision to the District Coordinators and
Chapter Directors within the state.
The primary responsibility of this duty is to insure that each District Coordinator and
local chapter is on track with the Action Plan and Timeline in order to maintain
steady progress on growth and development.
4) To implement the promotional and recognition programs established in the state.
The State Director /Coordinator must take every opportunity to promote the NYSCA
and the National Standards For Youth Sports by creating public awareness, as well
as, through state association/society publications, conferences, workshop and
exhibitions.
(7)
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5) To establish and maintain a cooperative working relationship with the State Parent
Teacher Association (PTA) President or other statewide community service
organization.
Since the National PTA is encouraging its 33,000 local units to establish a "Say Yes To
Better Sports. for Kids" Committee, the State Director/Coordinator should work with
. the state PTA President or other cooperating statewide organization to effectively net-
work together in this effort. Among the duti~s of the local "Say Yes To Better Sports
For Kids" Committee is to:
A) Encourage youth leagues to implement' the National Standards For
Youth Sports in their community
B) Recognize and support youth leagues that organize and operate in
accordance with the National Standards For Youth Sports
)
C) Educate parents as to their roles and responsibilities to their child in
sports
D) Provide a committee member(s) and/or elementary school physical
education instructor as additional clinicians to support the local NYSCA
ch~pter
To accomplish this duty, the Stilte Director/Coordinator needs to (1) Contact the State
PT A President and offer to make a NYSCA presentation at the State PI' A Conference,
(2) Plan to exhibit at the State PTA Conference, (3) Encourage all local NYSCA chap-
ters to contact their local PIA's, pto's, or other community organization for the
purpose of forming a "Say Yes To Better Sports For Kids" Committee.
6) Submit the reports required for quarterly reimbursement distribution. Each year an
implementation (Action Plan) and Timeline is established. Reports verifying the com-
pletion of each step of the plan help to keep the state on track with what needs to be
accomplished and within the Timeline established. These reports are tied together
with the quarterly reimbursement schedule and are required to be submitted in order
to receive the reimbursements.
THE NYSCA ACCREDITED DISTRICT COORDINATOR
Once the state has been divided into districts, an Accredited District Coordinator is ap-
pointed. This individual signs the NYSCA District Coordinator Agreemenf pledging to .
fulfill the responsibilities of this position and successfully completes the NYSCA District
Coordinator's Accreditation Exam. These duties include:
1) Participating in the planning and implementation of the state's Action Plan. The Dis-
trict Coordinator should attend meetings of the state's NYSCA leadership Team and
become actively involved in guiding the growth and development of the state's
NYSCA program.
(8)
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2) Conduct chapter development meetings and clinicians' training.
A) Each District Coordinator is provided with a copy of the Guidelines For Con-
ducting Your NYSCA Chapter Development Meeting. The document outlines . .
step by step how to establish an official NYSCA chapter in the community and
train certified clinicians to conduct the program.
B) A sample of the training packet necessary for conducting this meeting is pro-
vided upon request to the District Coordinator so enough photocopies can be
made to accommodate the group attending the meeting.
3) Provide guidance and encouragement to allloca1 NYSCA chapters to contact their lo-
cal PTA's, pto's, and other community organizations for the purpose of forming a
"Say Yes To Better Sports for Kids" Committee.
4) Assume the responsibility for the supervision and activation of alllocaI NYSCA
chapters within their district.
The District Coordinator is the designated supervisor over each chapter within his/
her district. As the supervisor, the District Coordinator must
A) Ensure that each chapter fulfills the tenns outlined in the Qfficial Chapter
Agreement (see The Steps Involved in Establishing an Official NYSCA
Chapter, pg #10).
B) Be accountable to the State Director/Coordinator and the National Headquar-
ters for each chapter under his/her supervision. Submit the required reports
and keep current with the activity of each chapter. Make sure that the chapter .
has the manpower, resources, and motivation to remain actively involved. .
C) Provide the necessary support to each chapter in the district by being responsive
to questions, assisting with promotion, and problem solving.
D) Evaluate and make recommendations to the state and national relative to the status of each chapter (i.e. maintain, place on one season probation, or remove).
5) Communicate routinely with the State Director/Coordinator and local Chapter
Directors. .Communication is the key to a strong and active district.
(9)
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ESTABLISHING AN OFFICIAL NYSCA CHAPTER IN THE COMMUNITY
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Parks and Recreation Depaitments,Boys md Gir~ Clubs, YMCA's, YWCA's, church and
military affiliated programs, where there is a permanently established leisure services
agency, qualify to become chapters of the NYSCA. Independent youth sports leagues or
associations do not qualify to .become Official NYSCA Chapters because of the everchang-
ing leadership in the youthle~gue organizations, the duplication of services that would
occur by having more than one chapter in the community to serve each sport, and the
importance of col)Sistent facilitation of the program.
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The NYSCA network system is designed to serve these organizations through their com-
munity recreation professionals. The agency creates a chapter and becomes a resource
center to provide the services for each sport to each youth league in the community and is
responsible for all video tapes, materials, and conducting the program in accordance with
the NYSCA National Procedural Guidelines.
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WHAT ARE THE COSTS INVOLVED?
. - ,
The NYSCA is a non-profi.t organiiation supported primarily by the annual membership
dues of its members. In addition, corporate sponsors and government grants help
support a variety of projects.
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NYSCA provides the traini~g of di~dans, as well as, videos and materials necessary to
conduct the program free Of charge ioras long as the agency continues to operate as an
"active" NYSCA Official Chapter by meeting the terms outlined in the Official Chapter
Agreement. .
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There are minimal costs associated with providing certain promotional materials to help
cover the printing, postage, and handling of these items.
. . - . ~ ..
THE STEPS INVOLVED IN ESTABLISHING AN OFFlOAL CHAPTER
STEP #1- Complete and return the General Information Form. This form introduces
.', . .th~ cqmmunity ~Q tl}e NYSCA and helps d.etermine if the agency qualifies to
, become anOffici~I..-N),SCA <;:hapter.. '~_'. ~-.> .. . -'c.:' .
STEP #2- Those agencies who qualify, must sign and return the Official Chapter
Agreement. This agreement outlines the terms required to become a chapter.
Specifically:
A) The agency agrees to conduct all NYSCA programs in accordance with
procedural guidelines provided by the NYSCA National Headquarters.
These guidelines are reviewed in its entirety at a Chapter Development/
Clinicians' Training Meeting.
.
(10)
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B) The agency agrees to implement the NYSCA program within the agency ad.
nunistered programs, as well as, encourage all independent leagues using the
facilities and operating in the community to conduct their programs in accor-
dance with the National Standards For Youth Sports. NYSCA can provide .
copies of the National Standards For Youth Sports to be distributed to all
youth leagues operating in the community. There are no costs for the booklets,
but there is a minimal cost to cover shipping and handling.
C) A growing number of communities and/or league organizations have made
the NYSCA programs mandatory. Samples of ordinances and resolutions are
available upon request.
'.
The agency agrees to abide by the established fees and charges for coaches'
certification as determined by the NYSCA National Headquarters. In addition,
. do not allow anyone who is not a NYSCA certified clinician to use any of the
NYSCA video tapes or materials at any time for the purpose of instruction.
The NYSCA coaches' certification/annual membership fee is $15. This fee
must be consistent in every NYSCA chapter and charged to every coach that
attends the NYSCA program.
The NYSCA will authorize a maximum of a $75 surcharge ONLY when a
Chapter Director, State or District Coordinator is requested to leave their
commuity in order to provide NYSCA services to a youth league in a commu-
nity where a NYSCA chapter has not yet been established. This surcharge is
intended to cover travel and time for the clinician and it is to be made clear to . \
the league requesting services that the membership fee per coach is $15. .
The NYSCA video tapes and materials are protected by copyright and are the
property of NYSCA. Duplication is unauthorized. The NYSCA Official
Chapter is responsible for all NYSCA property placed in its inventory.
1
J
H a NYSCA certified coach requests to borrow a video tape for a sport in which
he/she has been certified, it is up to the Chapter Director's discretion to loan
the video, but it remains the chapter's responsibility for recovering and main-
taining this NYSCA property. H the Chapter Director leaves the agency, the
videos and material are to remain with the chapter. At no time is a non-
NYSCA certified coach permitted to borrow NYSCA training videos. In the
event of a video being lost, stolen or damaged, there is a charge of $19.95 to
replace each video. The video still remains the property of tl1e NYSCA .
(11)
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D) The agency agrees to contact the local PI' A's, pto's, or other community service
groups and encourage the formation of a "Say Yes To Better Sports For Kids"
Committee.
STEP #3-
The objective of this term is to work cooperatively with parent interest groups
in the community in an effort to implement the Parent Education Programs
and the National Standards For Youth Sports (see ''Say Yes To Better Sports
For Kids" National Campaign, pg #18).
Provide A NYSCA Certified Clinician(s) to support the Official Chapter. This step
can be accomplished by two methods:
A) Attend a Chapter Development/Clinician Training Meeting conducted by the
State Director or District Coordinator. At this meeting, there is a complete
review of the Procedural Guidelines for conducting your NYSCA Certification
Program and the Clinician's Exam will be administered.
B) Existing chapters are permitted to train additional clinicians to support their
chapter by:
1) Having the individual attend a coaches' certification clinic to see how
they are conducted.
2) Review each paragraph of the Procedural Guidelines for conducting
your NYSCA Certification Program.
3) Administer the Clinicians' Exam (copies can be obtained by contacting
the State Director/Coordinator or National Headquarters) and return
the clinicians' exam to the Headquarters office for review.
(Only applies in the development of a Military Chapter)
A) Submit the Military Addendum that verifies the support of military command
to establish a NYSCA chapter.
STEP #4-
THE NYSCA ACCREDITED CHAPTER DIRECTOR
The Chapter Director is the manager of the local Official NYSCA chapter and is responsible for
the fulfillment of the terms outlined in the Official Chapter Agreement and also, is the primary
contact for all chapter business. This individual must successfully complete the Chapter
Director's Accreditation Exam , and there must be an Accredited Chapter Director for the
chapter in order to qualify for any new NYSCA videos produced for coaches' training.
(12)
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The duties of the Chapter Director include:
Recruit qualified clinicians to support the chapter. These individuals
should have a strong commitment and belief in the NYSCA philosophy
and project a positive image for the agency and NYSCA chapter at all
times.
.
1
Clinicians should be recruited from the recreation staff, boards, schools
and institutions, elementary physical education instructors, and mem-
bers of the elementary school "Say Yes To Better Sports For Kids" Com-
mittee (see "Say Yes To Better Sports For Kids" National" Campaign, pg.
#18).
5:
When recruiting youth league association members as clinicians, it is
important to note that they are NOT autho~d to conduct a clinic for
the same organization in which they coach: The rationale for this policy
is to protect the coach/clinician from unnecessary criticism from
coaches and parents competing in the same league. Also, to protect the
integrity of the NYSCA in the event the coach/ clinician would, in the
heat of competition, be involved in an incident resulting in unsports-
manlike conduct. For this reason, it is best that those community
volunteers who coach not be involved as clinicians.
2) Implement the use of the Notification Of Intent To Conduct Coaches'
Certification Form
As part of the facility use permit system (if certification is not mandatory), this ..
form should be completed by the league authority at the time of issuing a facility )
use permit. The purpose of this form is not to refuse the use of facilities, or
require certification but rather, to accomplish the following:
A) Make the youth leagues aware of the coaches' certifica~on program
B) Provide the documentation to place the agency/chapter in a more
advantageous position in the event of a lawsuit resulting from
negligence on the part of a coach using agency/chapter fa~lities
H permits are not generally used, it is still a good idea to have leagues who do
not desire certification to complete the form to verify that the program was in
fact offered to them.
..
3)
Contact the local PTA, pto, and the community organizations for the purpose of
forming a ''Say Yes To Better Sports For Kids" Committee (see "Say Yes To Better
Sports For Kids" National Campaign, pg #20).
4) Identify the leagues, both agency sponsored and those independent
organizations, operating within the community.
An effective chapter must know the league and names of the leagues' contacts in
order to promote the benefits of the NYSCA program.
.
(13)
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Send a letter or make contact with each league asking for the opportunity to in-
troduce the programs and make a presentation to the leagues' Board of Directors.
NYSCA provides all chapters with a video tape titled: "Youth Sports-More Than
Just Playing," used for the purpose of introducing the program, as well as,
promotional flyers outlining the benefits of the program.
6)
Send a news release to local newspapers announcing the establishment of a
NYSCA chapter in the community.
NYSCA provides each chapter with a sample news release to accomplish this
important detail.
7) Schedule a clinic date.
Once the youth league board has been introduced to the program, there is typi-
cally one of two responses: (1) they ask to establish a clinic for their coaches or
(2) they ask to have the board complete the certification to see if the program is
of value to their league. In either case, a clinic date should be scheduled.
In the rare occasion that the youth league board feels that they do not need the
program, it is advisable to have them sign the Notification Of Intent To Conduct
Coaches' Certification Form and check the line that indicates they do not desire
the clinic. This verifies that the chapter fulfilled their responsibility by offering
the program.
One of the most important steps to reduce the need for makeup clinics is to ade-
quately promote the initial clinic. NYSCA provides a clinic announcement flyer
and recommends that the Chapter Director distribute this flyer directly to each
coach in the league notifying them of the scheduled dinic date and time.
Each dinic is conducted in accordance with the NYSCA procedural guidelines
without deviation. All videos associated with the NYSCA coaches' certification
program must be viewed in its entirety in order for the coaches' liability
insurance to be in effect.
For certification in sports that NYSCA does not have a video available, the
following may occur:
A) All coaches view the basic videos for certification provided for training.
B) Recruit a local "expert" to cover sport specific information.
C) Have the "expert" follow the NYSCA Speakers' Guide to insure all
required areas are covered in the presentation (copies of the speakers
guides are available upon request).
Certifications will be accepted by NYSCA and its insurance carrier from
chapters who follow this procedure for the following sports: track and
field, wrestling, and lacrosse.
(14)
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8) Ordering Videos
Once the clinic is scheduled, the Chapter Director needs to complete the video
order form that is enclosed in the chapter's packet sent once the chapter is
approved and return the order form to the NYSCA Headquarters.
1
After the clinic and the roster of coaches has been submitted, the chapter Tetains
the videQ tapes for as long as they remain an "active" chapter. NYSCA provides
one set of training tapes per sport per chapter. A complete listing of videos is
provided in the chapter's packet.
Conducting Certification Clinics
.
9)
+
The NYSCA certification clinics are designed for volunteer coaches working with
children, ages 5-16, in out-of-school athletic programs. For insurance purposes, a
NYSCA certified coach 16-17 years of age must be coaching under the supervi-
sion of a certified coach 18 years or older. .NYSCA certification is not available.
for coaches under the age of 16.
NYSCA defines a volunteer coach as one who is not paid or under contract for
coaching services. In the event of a "paid" coach in a parks and recreational pro-
gram, these individu~ are still considered volunteers as they are not paid
professional coaches per se.
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Upon receipt of the roster of coaches, It membership fees or purchase order at the
National Headquarters, the coaches are processed and sent their member benefit
packets. Typewritten rosters receive priority for processing. H after four we.eks, .
a coach indicates that he/she did not receive his/her packet, the Chapter Direc- )
tor /Clinidan should notify the Headquarters Office with the name, address, and
date of certification so that the follow-up can be accomplished. .
The NYSCA is a membership program and the dues/certification fee is paid
annually which entitles the coaches to one full year of benefits. In order to quali-
fy for membership, the coach must successfully complete the Certification
Program, sign the Coaches' Code of Ethics Pledge, and remit the .annual dues.
The coaches' $500,000 liability insurance program goes into effect once the coach
successfully completes the certification program and the clinician accep~ the
annual membership fees. .
The NYSCA program is a three year program. The first year program takes ap- ,J
proximately six hours to complete. The second and third year programs require
approximately three hours each to complete.
The coaches' certification and membership renewal date is based on the anniver-
sary date of his/her very first certification clinic. There is no additional fee for
being certified in more than one sport in the same year. The coach need only
view the sport specific video for the additional sport and sign the Code of Ethics
Pledge for that sport and the insurance coverage will be in effect for the .
additional sport. This coach's name must appear on the roster for verification.
(15)
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· NOTE: Typewritten rosters with purchase orders or pre-paid fees may be sent via
FAX for priority processing to (407) 684-2546.
10) Send follow-up news release announcing coaches and/or leagues who attended
the certification clinic.
The NYSCA provides each chapter with a sample news release designed to rec-
ognize those who took the extra step to become certified. This sends a message
to the community that the agency and these individuals care about providing a
quality youth sports experience.
11) Provide 2nd and 3rd year re-certification clinics
As previously mentioned, the NYSCA coaches' certification program is a 3 year
program. The 2nd and 3rd year re-certification clinics are D.Q1 sport specific
which makes it much easier to combine seasonal sports into one clinic for
re-certification purposes. The average volunteer coach participates 3.2 years,
therefore, the certification program is designed to provide continuing education
requirements for membership during the first three years.
Coaches who attend a first year clinic must be invited to a 2nd year clinic, one
year later. Coaches who have completed a 2nd year re-certification must be
invited to a 3rd year clinic, one year later. After completing 3 years, the coach
qualifies for continued membership without being required to attend additional
clinics. They simply renew their dues and sign a new coaches' Code Of Ethics
Pledge each year.
12) Establish a review committee for certification revocation
One of the most important responsibilities of the NYSCA chapter is the ability to
remove a coach who has been determined as not living up to the NYSCA Code
Of Ethics Pledge. Coaches who violate the NYSCA Code Of Ethics Pledge should
not be coaching children in sports and certainly do not deserve membership in
the NYSCA.
To respond to complaints that a particular coach's behavior is unbecoming of a
NYSCA certified coach, the Chapter Director assembles a committee. The com-
mittee is made up of unbiased individuals who understand the spirit and intent
of the Code Of Ethics Pledge. They review the allegations or complaints with the
member coach invited to attend. They may recommend probation, suspension
or certification revocation. Upon a majority vote to revoke membership, the
Chapter Director notifies the NYSCA Headquarters Office. Certification
revocation is permanent and the coach no longer qualifies for membership.
H certification is required by the league or agency, this process provides the tools
necessary to evaluate and weed out coaches who adversly affect children in
sports or create problems that negate the positive purposes of league programs.
(16)
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THE NYSCA CERTIFIED CLINICIAN
Definition: The NYSCA certified clinician is the "facilitator" of the coaches' certification program. '.
and also, provides support to the Chapter Director. The "instructors" for the program are on
video tape and responsible for clinic content and information.
Duties of the clinician include:
1)
Promote the NYSCA mission to improve the quality of the youth sports experience
through the implementation of the National Standards For Youth Sports (see "Say Yes To
Better Sports For Kids" National Campaign, pg. #18).
Conduct NYSCA coaches' certification clinics (see Chapter Directors' Duties, pg #15).
1
J.
2)
3) Monitor coaches' Code Of Ethics Pledge. In order to maintain the integrity of the agency
and NYSCA program, the clinician must be sensitive and respond to violations of the
coaches' Code Of Ethics Pledge (see Chapter Directors' Duties, pg. #16).
INSURANCE PROGRAMS
There are three insurance programs that the NYSCA is involved with.
1) NYSCA National Officers and Directors Insurance- Covers the organization and its affili-
ates including state and local chapters, directors, coordinators, and clinicians. National
pays this premium and names its affiliates as additional insured while conducting the . :\
NYSCA program. This is an excess liability coverage of $500,000.
2) $500,000 excess liability coverage for member coaches- Each coach that successfully com-
pletes the NYSCA Certification Program and pays the membership fee is named as an
additional insured of the NYSCA and covered while performing duties associated with
coaching the sport in which hel she was certified.
3) Team and League Insurance Plan, combined Liability and Accident Medical Coverage-
Leagues whose coaches (all coaches) that are NYSCA certified qualify to purchase this
reduced premium program that
A) Extends NYSCA coaches coverage to $1,000,000 and provides $1,000,000
protection for the association, league or team against claims of bodily injury
liability, property damage liability, and the litigation costs to defend such
claims.
B) Covers each team participant, coach, and manager while practicing for,
competing in, or traveling to and from a covered activity of the policy holder
during the covered season with a $25,000 excess Accident Medical Insurance
Plan.
The NYSCA Insurance Plan Administrator provides an attorney specializing in .
sports litigation to handle all claims.
(17)
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"SAY YES TO BElTER SPORTS FOR KIDS" NATIONAL CAMPAIGN
The "Say Yes To Better Sports For Kids" National Campaign is a national effort spearheaded by
the NYSCA and its network of local chapters to improve the quality of sports for children.
The key emphasis of the "Say Yes" program is to encourage all youth leagues in America to
implement the National Standards For Youth Sports.
It was through the support of the Drug Enforcement Administration (DEA) and the V.S De-
partment of Health and Human Services' Office For Substance Abuse Prevention (OSAP) that
the National Standards For Youth Sports were developed. Forty-three leading experts with
backgrounds in sports medicine, sports psychology, pediatrics, recreation, league
administration, etc. participated in a year-long effort to develop the National Standards.
How is the PT A involved?
The National PTA has made a commitment to promote the "Say Yes" Campaign to its 33,000
local PTAunits in a1150 states. Participating PTA's will develop ''Say Yes" Committees and
work in close harmony with local leagues to implement the National Standards For Youth
Sports. "How To" kits are made available to the "Say Yes" Committee outlining the program
and duties for the committee for a nominal fee.
What are the duties of the local PT A "Say Yes" Committee?
The duties of the local PTA "Say Yes" Committee include:
1) Encourage youth leagues to implement the National Standards For Youth Sports. Copies
are available for distribution to leagues who are recruiting children to participate from
elementary schools.
2) Recognize and support youth leagues that organize and operate with the best interest of
children in mind.
3)
The NYSCA, National PT A, and OSAP, sponsor an "Outstanding Youth League Recogni-
tion" program that is presented by the local PTA to youth leagues who operate in accor-
dance with the National Standards. The designations are gold, silver, or bronze depend-
ing upon the percentage of standards implemented by the league. This award issued to
leagues through the PTA can give comfort to the parents of children in their schools that
these leagues organize and operate with the best interest of their children in mind.
Educate parents as to their roles and responsibilities to their child in sports. .
Recognizably, coaches as involved adults are not the only source of the many problems
associated with youth league sports. A key program associated with the "Say Yes" Cam-
paign is the education of the parents through the "Say Yes"Committee. Booklets, flyers,
and PTA programs are all part of this effort. NYSCA and the National PTA believe that
in order to improve the quality of the youth sports experience, all of the adults involved
must understand their roles and responsibilities.
(18)
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4) Encourage parents to have their coaches certified.
Sports participation can lead to harm if those responsible have no training. Parents of ~
children being recruited from the elementary school for sports participation will be en- . .
couraged by their PTA "Say Yes" Committee to insist that their child's coach be educated
and that this education be in the areas of the psychological needs of children, safety and
first aid, conditioning and nutrition, teaching proper sports techniques and drug aware-
ness.
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5) Provide support to the agency /NYSCA chapter with a volunteer clinician(s) to conduct
certification clinics.
~
At least one member of the "Say Yes" Committee must agree to become a NYSCA certi-
fied clinician to support the agency chapter. The "Say Yes" Committee is also encouraged
to recruit the elementary school's physical education instructor to become a clinician and
serve as a liaison between the committee and local agency /NYSCA chapter.
WHAT ARE THE NYSCA CHAPTER DUTIES?
The "Say Yes To Better Sports For Kids" National Campaign depends upon the NYSCA
local chapter to serve as the catalyst. Whether it be the PT A, pto, or other parent interest
groups in the elementary schools, or community service organizations, a "Say Yes"
Committee needs to be established. The local chapter duties include:
1)
Contacting the local PT A President and making a presentation.
.)
The NYSCA can provide the "Say Yes" kit that involves a video presentation on the "Say
Yes" Campaign and ''How To" information on forming a "Say Yes" Committee in the local
PT A for a nominal fee.
2)
3)
4)
Assistance in encouraging the establishment of a "Say Yes" Committee.
Providing clinicians' training opportunity for volunteer(s) to support the chapter.
Working with the committee on an ongoing basis.
(19)
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Say YES to DeUer Sports for I<ids
National Campaign
Operational Structure
PTA
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Elementary
Scl1001
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Board of Directors
Building
Principal
(Ex-officio)
--
Distributes
N a lional
Standards to
Leagues when
requesting fac-
ility use, etc.
Say Yes to BeUer
Sports for Kids
Committee
"
"
"
"
"
"
"
"
"
"
;
;
,
,
,
,
,
,
,
,
Duties
. Encourage Youth Leagues
to Implement NaUonal Stan-
dards for YouU\ Sports
. Recognize and Support
Youth Leagues that Organize
and Operate with the Best In-
terest of Olildren in Mind
~
. Educate Parents as to Their
Role" and Responsibilities to
Uleic Child in Sports
. Encourage Parents and
Leagues to Have Their Coach-
es Certified
. Provide Support to Ule
Agency NYSCA Chapter with
Volunteer Clinicians to Con-
duct Clinincs
"
"
"" . Make Announcements
". Send Home Flyers
,. Hold Registration
,. Vse Fadlltles
,
,
,
Jolmson Park
Home of the
Youth Sports
Association
Board of Direc-
tors
Etc.
"""Nl'SC^
~ ..,- "'.. -It _.__
Say
YES
lo Beller Sports
for Iuds
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HOW THIS EFFORT HELPS THE NYSCA CHAPTER
In addition to the obvious benefits of using the existing parent network in the school system to ~
educate parents as to their roles and responsibilities, the local chapter will:. .
1) Become more effective in changing negative attitudes.
2) Increase the awareness of the need to implement the National Standards For Youth Sports to
improve the quality of the experience.
3) Have a formal committee in the schools dedicated to mobilizing parents and coaches in
support of the NYSCA mission.
4) Increase awareness of the agency / chapter's efforts towards improving youth sports in the
community.
5) Increase the interest among leagues to have their coaches certified.
6) Increase the number of clinicians to support the chapter's initial and make-up clinic schedule.
-.
7) Improve the agency's relationship with youth leagues, since parents are being educated about
their responsibility to these leagues.
8) Gain support of community leaders, politicians, and officials and increase the priority for
parent and coach education.
9) Achieve the objective of parents and coaches working in harmony and keeping recreational. )
sports for children in the proper perspective, specifically safe fun participation.
.
(21)
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RECOGNITION AWARDS
CLINICIANS' NATIONAL AWARD PROGRAM
The Clinicians' National Awards Program recognizes qualifying clinicians in four categories.
. They are: The Century Club, The 500 Club, The Silver Award, and The Gold Award, for certify-
ing 100, SOO, 750, and 1,000 coaches respectively. Winners of TheCentury Club receive a certifi-
cate. Winners of the 500 Club receive a certificate and NYSCA cap. The Silver Award winners
receive a certificate and NYSCA clincian's t-shirt, and the Gold Award winners receive a certifi-
cate and NYSCA sweater.
DISTRICT COORDINATOR OF THE YEAR AWARD
The selection process for District Coordinator of the Year involves the State Executive
Director /Coordinator submitting a nomination to the National Review Committee for consider-
ation. The State Director /Coordinator is provided with an outline of the selection criteria.
The winner of this award receives an all-expense paid trip to the Annual State Directors/
Coordinators Re-accreditation Meeting where he/she is recognized.
VOLUNTEER YOUTH COACH A WARDS
This corporate sponsored ~award recognizes and honors America's outstanding volunteer youth
coaches. The awards are a tribute to those men and women who are devoting their time and
energies toward developing proper attitudes and providing a wholesome sports experience for
young athletes. Award recipients will be those best exemplifying the spirit of the NYSCA Code
Of Ethics.
OUlST ANDING YOUTH SPORTS LEADER AWARD
This award is presented to those individuals who demonstrate outstanding commitment to mak-
ing youth sports a fun, positive experience for children. Award criteria includes: conducting
clinics, accuracy of paperwork, communication with the state and national office, and
performance above and beyond the call of duty.
(22)
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SPRINGSTED
PUBLIC FINANCE ADVISORS
. ..,1,/I.l/~?E-
$4/' 0.. "--
-' --................
85 East Seventh Place. SUite 100
Saint Paul. MN 55101.2143
612.223.3000
Fax 612.223.3002
January 31, 1990
Mr. Don Ashworth, Manager
Chanhassen City Hall
690 Coultier Drive
Chanhassen, MN 55317
Re: Community Center - Financial Feasibility Analysis
Dear Mr. Ashworth:
It is our intent to confirm our understanding of the objectives of the financial feasibility
analysis we are to perform for the proposed Community Center. The overall objective is to
quantify the cumulative financial impact of the Center on the City. This general objective can
be segmented into three areas:
What is the estimated annual debt service associated with construction of the facility,
and what portion of this debt service is to be funded by City-wide property tax levies?
What is the estimated change in property taxes on an individual property owner basis
for representative classes and values of properties?
3) What can the City expect financially from the operation of the Center, most notably
the ice arena and swimming pool components?
1)
2)
Based on this information, the City Council will decide whether to place a referendum
question on the ballot for the November general election.
We have developed a work plan intended to yield the estimates indicated above. The work
plan can be summarized as follows:
1) Construction Financing
a.
Receive estimates of total construction costs from HGA for each of the four
alternatives;
determine complete financing budgets and recommended structure for
repayment;
perform interest rate sensitivity analysis on financing structures and identify
"most probable" scenario for estimated debt service;
locate and quantify non-property tax revenue sources (school district
remittances) available for debt service; and
estimate net annual property tax requirements and estimate required increase
in property tax rates.
b.
c.
d.
e.
. , ..:..-':"'o::.i 'Ii .L:,l.)
Indiana Ofiice
135 North Pennsylvania Street
SUite 2015
Indianapolis. IN 46204.2498
317.684.6000
Fax 317.684.6004
Kansas Office
6800 College Boulevard
SUite 600
Overland Park. KS 66211.1533
913.345.8062
Fax 913.345.1770
Wisconsin Office JAN 311990
500 Elm Grove Road
Suite 101
Elm Grove. WI 53122(llin. Of CHANHAS~
414.782.8222
Fax 414.782.2904
.
!
City of Chanhassen, Minnesota
January 31, 1990
Page 2
2) Estimate of Individual Property Tax Bill Classes
a. Receive from City classes and values of property representative of the City;
and
b. perform estimates of property tax impact.
3) Financial Operations Analysis
a. Review the materials already prepared by the City and identify specific testing
areas for sensitivity analysis;
b. draw upon the operational experience of similar facilities located in
comparable jurisdictions; and
c. determine a "most probable" operations scenario with the resulting financial
outcome and quantify changes to this outcome given changes in the testing
areas.
The schedule for completion of the analysis is to have a draft available for the Committee's
review by early March.
We would like to receive any comments of the City and Committee regarding the objectives
and the work plan as soon as possible. Please feel free to contact us if you have any
questions.
. ___m_Bespectfully,
DfnJ "- ~"'-z P<- C~:\ ~Ik>~
David N. MacGillivray /
Vice President
.
mmr
.
C ITV OF
CHANHASSEN
690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317
(612) 937-1900. FAX (612) 937-5739
MEMORANDUM
TO: Park and Recreation Commission
FROM: Lori Sietsema, Park and Recreation Commission
DATE: February 15, 1990
SUBJ: City Council Action on Park and Recreation Related Items
Donations
.
The City Council acted to accept donations recently made to the
Park and Recreation Department from the Chanhassen Jaycees and
Chaska Lions. The donation from the Chaska Lions is in the
amount of $6,400. As has been0previously discussed, this money
will be put toward furnishings for the Lake Ann Park Shelter
and/or go toward soccer fie141ighting. The donation from the
Jaycees in the amount of $3,264 is to be put toward a fishing
pier with railings at LakeSAnn Park.
Shively Addition
The Council acted not ... to proceed with tqe acquisition of a trail
easement through the "Shively property. The neighborhood currently
has a workable arrangement whereby children are allowed to cut
through yards to gain access to the Minnetonka Intermediate
School. As this arrangemeIlti$J'Ileet.ing/the needs of the neigh-
borhoods at this. time, it w.asnot. .felt..a formal. easement was
necessary.
Zimmerman Addition
The Council acted to approve the Zimmerman Addition, located on
the west side of Lake Minnewashta, with the trail easement along
the south and east borders, as,tecommended. This will allow for
future connections to Minnewashta Regional Park.
.
Lake Lucy
The Lake Lucy Homeowners Association is researching possible lake
restoration programs. They feel they will need roughly $2,000 to
determine what needs to be done. They are proposing to assess
.
.
.
Park and Recreation Commission
February 15, 1990
Page 2
each property owner equal shares to pay for the study. The City
Council acted to authorize the expenditure of the City's share
(approximately $100 to $200).
Lake Ann Park Fees
The Council acted to approve Lake Ann Park entrance fees as
recommended by the Commission. This fee schedule is the same as
1989, the only difference being that adult leagues will now be
charged.
Zamboni
The Council acted to authorize the sale of the Zamboni as recom-
mended. As mentioned at the last meeting, the Zamboni has been
sold.
.
FUTURE PARK AND RECREATION COMMISSION ITEMS
March 27, 1990
Review Preliminary Cost Estimates for Herman Field Development.
Lake Susan Park Revised Cost Estimates.
Discussion of Lake Ann Park Shelter
Discussion of South Lotus Park Plan
Discussion of Playground Equipment; Lake Susan Park
Chanhassen Hills Park
South Lotus Park
Discussion of the Recreation Section of the Comprehensive Plan
April 10, 1990
. Continue discussion of Park Project Prioritization.
Continue discussion of Accessability.
**Please let staff know if there are any items you would like
placed on a future agenda.
.
.
.
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