1987 07 14 Agenda
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AGENDA
PARK AND RECREATION COMMISSION
TUESDAY, JULY 14, 1987, 7:30 P.M.
CHANHASSEN CITY HALL, 690 COULTER DRIVE
1. Call to order.
2. Minutes of June 16 and June 30, 1987.
3. Site Plan Review: West Village Heights.
4. Plans and Specifications for Tennis Courts.
5. Updates:
a. North Lotus Lake Park Development
b. 4th of July Celebration
c. South Lotus Lake Boat Access
Commissioners are asked to meet at 6:45 p.m. at City Hall for a
site inspection.
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CITY 0 F
CHANHASStN
PRe DATE: 7-14-87 3
c.c. DATE:
CASE NO:
Prepared by: Sietsema:k
STAFF
REPORT
PROPOSAL:
Retail/Office Space on 3.18 Acres of Property
LOCATION:
Nor~heast corner of West 78th Street and
Powers Blvd. (CR 17).
APPLICANT:
Charles James
P.O. Box 24137
Minneapolis, MN 55424
PRESENT ZONING: BG, General Business
ACREAGE: 3.18 acres
ADJACENT ZONING
AND LAND USE:
N- R-12, High Density Residential
S- BG, General Business
E- BG, General Business
w- R-12, High Density Residential
EXISTING PARKS:
City Center Park is located i mile east of
the proposal. Lake Ann is located i mile west.
COMPREHENSIVE PLAN: The Comprehensive Plan does not identify
this as a park deficient area. The 1990
Land Use Plan does not identify any part
of this parcel for potential park land.
TRAIL PLAN:
The trail plan identifies a trail need along
Powers Blvd. and West 78th Stree~.
.
CITY 0 F
CHANHASSEN
1
690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN. MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Park and Recreation Commission
FROM: Lori Sietsema, Park and Recreation Coordinator
DATE: July 10, 1987
~
SUBJ: Tennis Court Plans and Specifications
e
The 1987 Capital Improvement Budget includes funds for the
construction of tennis courts at Meadow Green Park and at North
Lotus Lake Park. Plans and specifications for these projects
have been prepared by Mark Koegler. Attached for your review,
please find the plans for such.
Larry Brown, Assistant City Engineer has reviewed the plans and
specifications and prepared his comments. Mark will be present
at Tuesday's meeting to answer any questions you may have.
e
.
.
.
James Property
July 14, 1987
Page 2
BACKGROUND
West 78th Street will be realigned to move the intersection with
Powers Blvd. to the north. This will put this proposal south of
West 78th Street. The project includes the construction of an off-
street trail.
The Comprehensive Trail Plan also identifies the need for a trail
along Powers Blvd. We will have a section of this trail
~nstalled with the Saddlebrook development to the north within
the road right-of-way. This should be continued with this
development.
As this is not a park deficient area, parkland should not be con-
sidered on this site.
RECOMMENDATION
It is the recommendation of this office to accept park dedication
fees in lieu of parkland, to request the construction of a trail
along Powers Blvd. in lieu of trail dedication fees.
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2- Bit. Base Course (2331)
6- Aggr. Base (CI. 5) Mod.
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Tennis Net as Specified. Tie to Net
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3 112- ID. (Sched. 40) Galv. Pipe wi Cast
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on One Post per Court.
18- Square Concrete Footing.
1- Crown for Drainage.
Tennis Court Surface
(as Specified)
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5'
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TENNIS
DETAILS
NET AND POSTS
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spring steel
tension wire
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1-112"
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line Post
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line Post
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2"
Terminal Post (Pull. End or Corner Postl "-
Chiin link
fabric
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AND ADJACENT LINE POST
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CHAIN
DETAILS
LINK
FENCE
0-7
CITY OF
CHAHHASSEH
.
690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Lori Sietsema, Park and Recreation Coordinator
FROM: Larry Brown, Assistant City Engineer
DATE: July 10, 1987
SUBJ: North Lotus Lake Park Tennis Courts
Parkinq
The plans for North Lotus Lake Park indicate that the parking lot
shall be improved under a separate contract.
Drainaqe
.
The proposed tennis courts will be constructed 4 feet above the
surrounding area. Proposed side slopes are approximately 11%.
Drainage has been directed away from the tennis courts in a
manner that preserves the existing drainage pattern.
Tree Removal
The plans do not indicate any trees to be removed. Any trees
that are found to be in conflict with the construction process,
shall be removed and relocated under the direction of the
engineer.
.
CITY 0 F
eBANBASSEN
690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Lori Sietsema, Park and Recreation Coordinator
FROM: Larry Brown, Assistant City Engineer
DATE: July 10, 1987
SUBJ: Meadow Green Park Tennis Courts
Parking
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Inspection of Meadow Green Park indicated that at present, the
existing parking lot has the capacity required for the park, with
the exception of major events such as league softball games. The
addition of the proposed tennis courts should not be a major fac-
tor in increasing the number of spaces required.
Drainage
The site grading required for construction of the tennis courts
will be minimal, thus preserving the existing drainage patterns.
The plans sufficiently indicate that drainage shall be directed
around and away from the tennis courts.
Tree Preservation
The proposed tennis courts are positioned such that only two
small trees are to be removed. It is recommended that trees to be
removed be replaced in another location in Meadow Green Park.
Special attention must be paid to the amount of fill material to
be placed around the base of existing trees. The trees that are
called out on the plans to be saved should have no more than 2
inches of fill material placed near the base.
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CITY'OF
eHARHASSER
690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
DATE:
July 11, 1987
TO:
Park and Recreation Commission
FROM:
Lori Sietsema, Park and Recreation Coordinator
RE:
July 4th Celebration
Attached for your information is an evaluation of the 1987 Fourth
of July Celebration. The event was a super success and many
people and businesses are to be thanked for their help and sup-
port.
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Fourth of July Evaluations
FRIDAY - JULY 3RD
1. Men's Open Softball Tournament
Nine teams registered for the 1987 Softball Tournament. The
tournament was held over two days, Friday, July 3rd and
Saturday, July 4th. The Dick Fredrick Umpiring Service was
contracted to umpire the games. Their service was excellent
with all umpires showing up as scheduled and no controversial
calls being made. John Lumpkin acted as Tournament Director.
His help in running the tournament is greatly appreciated.
He should be considered next year when looking for a tour-
nament director. Trophies for 1st, 2nd, and 3rd place were
awarded. The trophies were purchased from Minnesota Trophies
and Gifts, Hopkins.
Future Recommendations
In an effort to increase the number of teams registered, a
number of steps should be taken. The tournament should be
advertised in the local papers and flyers distributed to all
league managers by May 15, 1988. Registration forms should
be printed and distributed to area business on or before this
date.
The registration fee of $45.00 is adequate to cover trophies
and umpiring fees. If any additional prizes would be added,
the fee would have to be raised accordingly. Although the
services of the local Boyscout Troop #346 were not used in
1987, they should be contacted by April 1, 1988 to make
arrangements for field maintenance and first aid services for
1988.
A food service of some kind should be on hand for the soft-
ball tournament. A local organization such as the boy
scouts, girl scouts, hockey association, etc., should be con-
sidered. Trophies should be ordered by June 1, 1988.
Minnesota Trophies and Gifts had excellent service and reaso-
nable prices, and should be considered when purchasing
trophies. The use of a league director should be considered
again in 1988. A dependable person should be found since, I
think, more responsibility could be given to that person.
Expenditures
Trophies $ 87.00
Umpires 240.00
T-Shirts 52.50
$379.50
Revenue
Registration Fee
$405.00
$405.00
July 4, 1987 - Evaluations
Page 2
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2 . Kids Fishing Contest
The fishing contest was held Friday, July 3rd from 11:00 a.m.
to 12:30 p.m. Children ages 5-15 were invited to enter.
Registration began at 10:30 a.m. near the Lake Ann Boat
Access. Thirty children, along with their parents, entered
the contest. They were divided into two age groups, 5-9 and
10-15.
Bait was provided by Chanhassen Bait and Tackle, who also
donated prizes. A baby scale was used to weigh the fish
entered and a measuring tape was used to measure the fish.
Participants were instructed to fish only from shore when
registering. There were some people who brought boats to
fish out of since clarification of this rule was not made
prior to the contest. Prizes were given for the biggest,
longest, and smallest fish in each age group. Inexpensive
rod and reel combo's and tackle boxes were given as prizes.
A small trophy from Minnesota Trophies and Gifts was also
awarded to each winner.
Future Recommendations
The contest was a successful event and should be offered .
again in 1988. Publicity for the contest should begin by May
1, 1988. This would include advertising in local papers,
posters in local businesses, and including it in the schedule
of events flyer. Chanhassen Bait and Tackle was very helpful
and should be asked to sponsor this event again in 1988.
Clarification of the rules should be made and these should be
included in all publicity. The area in which the contest was
held was very acceptable and should be used again in 1988.
The majority of prizes for this event were purchased with
donated funds. This type of arrangement would probably have
to be used again in 1988, since there is a lack of businesses
in Chanhassen which deal in merchandise appropriate for pri-
zes. A final consideration for 1988 would be to expand this
program to include the entire family or create a separate
contest for adults.
Expenditures
Trophies $18.00
Prizes 56.00
Revenue
Cash Donations
$70.00
3. Co-Rec Duck Soup Tournament
This event was cancelled for 1987
Future Recommendations
The Duck Soup Tournament brings about much interest due to
its zany nature. Advertisement of the tournament should co-
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July 4, 1987 - Evaluations
Page 3
incide with that of the Open Tournament. Rules and an expla-
nation of the game should be included in all material
distributed. The registration fee of $45.00 could be reduced
to $35.00 in an attempt to increase registration. This drop
in revenue would not greatly effect the self supportive sta-
tus of the event.
4. Cinnamon Sticks and Company
Cinnamon Sticks and Company presented Mother Goose and
Jack-Out-Of-The-Box at 1:00 p.m. on Friday, July 3rd. Their
skits delighted the children present and they even got the
kids to play along. The show took place in the open area
adjacent to the asphalt trail leading to the beach area.
This event entertains a young population which might other-
wise be neglected in the celebration.
Future Recommendations
Cinnamon Sticks and Company has previously given superb per-
formances on other occassions. This appearance proved to be
another success. Their service should be used whenever a
special occasion, with a large number of children, is planned.
Use their name in any publicity, since people have come to
recognize it.
Expenditures
Fee $90.00
Revenues
- 0 -
5. Family Games
Family games were run at 2:30 p.m. on Friday, July 3rd. Over
100 children and parents participated throughout the after-
noon. The games played included Balloon Toss, Family Relay,
Orange Pass Relay, Wheelbarrel Race, and Watermelon Eating
Contest. The games were held atop the hill overlooking the
park. Domino's Pizza of Chanhassen set up a tent on site in
order to distribute free pizza, balloons, buttons, and fris-
bees. Prizes for the games were donated by area businesses.
Additional prizes were purchased. Every person present was
awarded with some Kind of prize just for participating.
Future Recommendations
The games were a great success. The addition of Domino's
Pizza, as a sponsor, played a major attributing role in this
outcome. They should be contacted by April 1, 1988 to make
arrangements for the 1988 celebration. Obtaining prizes for
the games was a time consuming task. Next year, a letter of
inquiry should be sent to all businesses stating the need for
prizes and what steps to take to donate them. Follow up
July 4, 1987 - Evaluations
Page 4
visits could then be made much more effectively.
Advertisement for this event should be included in all
event publications. ~ 1fvf:, ~ ~~..
Expenditures
Watermelon $15.00
Oranges 2.00
Prizes 27.29
Revenue
- 0 -
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FOURTH OF JULY EVALUATIONS
4It SATURDAY - JULY 4TH
1. Family Bike Outing
The family bike outing was held as a non-structured self
guided event. A flyer with guidelines and a suggested course
were distributed to those who were interested. 6 people par-
ticipated in the bike outing.
Future Recommendations
A family bike outing can be a successful adventure. Most
families own bikes and an organized program provides a chance
for families to use them. Re-structuring this event to make
it a guided tour may increase participation. Interpretive
talks about the history of the area, wildlife or plants could
be incorporated. Rest stops with refreshments and first aid
could be established along the route. The boy scouts or
other groups could be involved in these areas. A charitable
organization could sponsor this event, organizing a "pledge
for miles" fund raiser. Something like this would need to be
started months before the celebration.
Expenditure
- 0 -
Revenue
- 0 -
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2. Inner Tube Races
The families on hand for Saturday's events had another chance
to get involved with the inner tube races. This event was
held at 1:00 p.m. on Saturday at Lake Ann Beach. The life-
quards cleared the beach for this event as a safety measure
and a means in which to gain participants as well. Ten races
were held with six teams in each race. Teams were comprised
of a variety of ages, including pre-school and an adult, child
and an adult, and adults only. The races were held in the
center of the beach between the docks. Grand prizes were
awarded to each winning team and every participant received a
consolation prize. Two tubes for the race were donated by
Big A Auto of Chanhassen. The remaining four were purchased
from Big A.
Future Recommendations
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The inner tube races were very successful. Mainly because of
the cooperation of the beach crowd in clearing the beach and
in participating. The format for running the races was suc-
cessful and should be used again next year. Prizes for the
races consisted mainly of gift certificates of approximately
a $10.00 value for the winners and Domino frisbee's and
McDonalds Gift Certificates for consolation prizes.
July 4, 1987 - Evaluations
Page 2
These proved adequate for all participants. The use of the
life guard's bull horn proved to be of great assistance and
should be used in future years.
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Expenditures
Inner Tubes $21.52
Revenue
- 0 -
3. Canoe Races
A canoe race was held for all those willing to bring a canoe
and participate. As it turned out one team of an adult and
child was willing. The race was held at the boat landing
using a "Dummy" as a turning marker in the center of the
lake. This format would prove successful with larger groups.
Future Recommendations
Additional pre-event publicity, including posters at the boat
access and bait store, earlier ads in the paper, and inclu-
sion in the schedule of events, would increase participation
in this event. The barrier to making this a big event is the
fact that you must have your own canoe to participate. A
twist to the traditional canoe race, such as a rubber raft
race or anything that floats race might be more effective.
Make certain all boating laws and safety precautions are .
followed.
Expeditures
- 0 -
Revenue
- 0 -
4. Street Dance
The street dance for 1987 was held at City Center Park and
featured music by the "Ex-Rays". The "Ex-Rays" are a family
oriented 50's, 60's band contracted through Hoffman Talent
Management of Wayzata. This year the street dance was held
jointly with the ground breaking ceremony for the Downtown
Redevelopement Project. The majority of the people present
got involved in the music, either by dancing or simply
lending an ear. The "Ex-Rays" did a commendable job of
entertaining the crowd and should be considered for next
years's celebration. Patrick Minger and Jeff Swedlund pro-
vided trailers to use as a stage for the band. Problems
arose, ho~ever, since the stage was located to far from the
electrical hook-up.
A concessionaire was present at the street dance and business
was brisk all evening, even with the free food available.
The beer stand was again sponsored by Filly's Nightclub.
They charged $1.25 for a 10 oz cup and grossed $1001.50 in .
beer and pop sales. Their expenses including donation for
July 4, 1987 - Evaluations
Page 3
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band, bouncers, beer servers, beer, cups, and trailer totaled
$935.00. Domino's Pizza was again on hand distributing free
balloons, frisbees, and buttons, adding to the festive
atmosphere.
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Future Recommendations
Arrangements for the band should again be made early in the
planning. Care should be taken in positioning the stage to
accomodate for use of the 220 AMP service in the N.E. corner
of the West parking lot. Care should also be taken in posi-
tioning the concession stand. It was brought to my attention
by Public Safety that the generator running the stand was
positioned too close to the above ground LP tank located
near the warming house. Domino's pizza should be invited
back and the opportunity of providing a chance for other
businesses to come out should be explored. The fencing off
of the entire area was successful in controlling the crowd
and should again be done in 1988. The availablity of tables
was limited but adequate for the crowd size. Additional
seating should be looked into if participation is expected to
increase.
Expenditures
Band $1,250.00
Revenue
T-shirt sales
Chan Bowl donation
Concession percent
$362,00
250.00
67.00
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6. Fireworks Display
The Banner Fireworks Display Company was again contracted in
1987 to provide the fireworks display. They arrived on loca-
tion at approximately 7:00 p.m. and had adequate time to set
up before the show. The display began at precisely 10:00
p.m. and lasted until approximately 10:20 p.m. The show was
spectacular, with no major interruptions.
Future Recommendations
Banner Fireworks presented a commendable display and should
again be considered for the 1988 celebration. Parking
arrangements should be established earlier and enforced on
the evening of the fireworks to prevent any mishaps. The
roping off and patrolling of the launch area was very accep-
table but should be completed in the early evening to prevent
any difficutlites with spectators. The size and length of
the show was adequate for the size of the crowd watching the
display. The fireworks is an essential component of the
celebration which is enjoyed by all ages.
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Expenditures
Fireworks
Contract $3,300.00
Revenue
Donations
$2,350.00
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