1984 01 19 Agenda
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AGENDA
CHANHASSEN PARK AND RECREATION COMMISSION
THURSDAY, JANUARY 19, 1984, 7:30 P.M.
CHANHASSEN MUNICIPAL BUILDING, 690 COULTER DRIVE
CALL MEETING TO ORDER
7:30 p.m. - 1. Organization Items:
2.
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4.
5.
6.
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8.
a. Elect Chairman
b. Elect Vice-Chairman
Approve Minutes of September 14, 1983.
Accept Jack Mauritz's Resignation.
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Review Pheasant Hill Sketch Plan, Lake Lucy Road.
Community Recreation Facilities Committee, Status
Report.
1984 Fees:
a. Lake Ann Gate Fees
b. Park Dedication Fees
1984 Projects that may Include Volunteer
Participation.
Administrative Items:
a. 1984 Budget
b. South Lotus Lake Boat Access, Status Report
c. 1984 LAWCON Applications
d. Part Time Park and Recreation position,
Update Report
e. 1984 Construction Projects, Lake Ann:
1. Sealcoating Streets & Parking Lots
2. Bituminous Concrete Resurfacing of
Tennis Court.
Adjournment.
If you cannot attend, please contact Karen Engelhardt at 937-1900
as soon as possible.
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Mike Lynch
Chairman
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CHANHASSEN
690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Park and Recreation Commission
DATE: January 19, 1984
SUBJ: Organization Items
It is customary for the Commission to elect a Chairman and Vice-
Chairman at the first meeting of the year. This item is solely
up to Commission members.
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MINUTES - PARK &~D RECREATION COMMISSION
SEPTEMBER 14, 1983
A regular meeting of the Chanhassen Park and Recreation
Commission was called to order by Chairman Mike Lynch at 7:30
p.m. The following members were present: Mike Lynch, Tom
Schoenecker, Brian Foltz, Joe Warneke, Richie Hemping, and
Charlie Robbins. Jack Mauritz was absent.
APPROVAL OF MINUTES: Brian Foltz moved to approve the minutes of
the July 12, 1983 meeting as submitted. Motion seconded by Tom
Schoenecker with all members voting in favor.
LANDSCAPE PLM~ FOR LAKE SUSAN PARK: Mark Koegler of Van Doren,
Hazard, and Stallings was in attendance to present the proposed
landscape plan for Lake Susan Park. The overall scope of the
proposal as well as the details of the plan were discussed with
commissioners noting the possibility of using materials from the
tree farm (as a bid alternate) and the use of volunteer groups to
plant the smaller stock. .
A motion was made by Tom Schoenecker and seconded by Brian Foltz
recommending the City Council approve the landscape plan as sub-
mitted with staff directed to pursue use of tree' farm stock and
volunteer groups. All members voted in favor.
1984 CAPITAL IMPROVEMENT BUDGET: A discussion of past efforts and
future directions led to several revisions to the submitted
budget. The first was addition of a fishing dock for Lake Susan
Park in the amount of $1,500. Next was offering a choice to the
residents in the Minnewashta Park area for either expansion o~
the tot lot or park landscaping in an amount not to exceed
$1,200. Lastly, $8,050 was designated for use towards the ini-
tial phase of a park shelter in Lake Ann Park should our 1984
LAWCON application for a park building be denied.
A motion was made by Tom Schoenecker and seconded by Brian Foltz
recommending the City Council approve the 1984 Park and
Recreation Capital Improvement Budget as modified in the total
amount of $35,000. All members voted in favor.
MISCELLANEOUS PARK ITEMS:
- Lake Susan Park Shelter: It was recommended by Mike Lynch
that a picture of the Lake Susan Shelter along with a
description of permissible uses be published in the spring
newsletter as a means of notifying residents that the
facility is open and available for general use.
- Horseshoe Pits: Members also recommended that staff explore
the possibility of installing horseshoe pits in several
parks. This is based on resident suggestions and should be
a low cost item.
A motion was made by Joe Warneke and seconded by Charlie Robbins
to adjourn the meeting. All members voted in favor. Meeting
adjourned at 9:35 p.m.
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1984 CAPITAL IMPROVEMENT BUDGET
FOR PARK AND RECREATION
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CITY 0 F
CHANHASSEN
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690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Park and Recreation Commission
DATE: January 19, 1984
SUBJ: Jack Mauritz's Resignation
Attached is a letter of resignation from Jack Mauritz. The Commission
shotrld act to accept Mr. Mauritz's resignation and authorize
staff to advertise this vacancy in the local newspaper. Staff
should also be authorized to prepare a letter of appreciation to
Mr. Mauritz.
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6930 Tecumseh Lane
Chanhassen, MN 55317
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September 27, 1983
Mayor Tom Hamilton
City of Chanhassen
Dear Tom:
Recently I have been accepted as a participant in the Reflective Leadership
Seminar conducted by the Hubert Humphrey Institute at the University of
Minnesota. The seminar is related to my work and will meet each Tuesday
night of the coming school year. As a consequence, I will not be able to
continue as a park commissioner or as an environmental committee member.
I resign with some regret. I have learned a good deal about my community
in my service on those boards and most of it has been positive. I have
been interested by the issues we've dealt with and impressed by the people
with whom I've worked. I would like to leave with a message of thanks and
encouragment~to those who have worked with me in both groups.
If I may leave one parting issue with you, it would be that of the city's
need for a full time park and recreation professional. I rea,l ize the financial e
exigencies that led to the decision to terminate that job. I hope a fiscal ,"
solution can be found soon which will permit its reinstatement. We in Chan
have too much invested and too good a system for it receive only part time
care for very long.
Again, thanks to you and to all the folks, including staff, who helped make
my time more rewarding than demanding.
( S,inc rely: .'"
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cc: Mike Lynch, Chan Park Board
Court McFarland, Environ. Committee
Do n As hwo rth, City Mgr. l~'-'---
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CI_TY OF
CHANHASSEN
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690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Don Ashworth, City Manager
FROM: Bob Waibel, City Planner~/~
DATE: January 12, 1984
SUBJ: Park and Recreation Commission Review of Pheasant Hill
P.R.D.
Planning Case: 83-1 P.U.D.
Attached please find the Staff Report on the Sketch Plan Review
for Pheasant Hill P.R.D. (Section 1) as well as applicable
excerpts from the Recreation Element of the Comprehensive Plan
(Section 2).
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Presently the closest recreational resources to the property
include Minnetonka West Junior High School, Herman Field (raw
land) and Minnewashta Regional Park. A description of the
existing and planned facilities for the above is listed on Page 4
of the Staff Report.
Pages R60-63 of the Recreation Element of the Comprehensive plan
indicates that the majority of the property is in a park deficiency
area and states that as development in Zone 4 occurs, the City
should strive to obtain a 5-10 acre parcel for a future neighborhood
park. The most central location between existing park service
areas in Zone 4 is near the intersection of Lake Lucy Road and
Yosemite Trail.
Pages R27-29 expresses the Comprehensive Plan policy for the
dedication and development of mini parks. using the current
Metropolitan Counci household figure of 3.25 persons per household,
this development would generate a mini park land demand of .149
acres or 6,490 square feet. Although this figure is 4,490 square
feet larger than the 2,000 square foot minimum specified in the
Comprehensive Plan for mini parks, concern has been expressed in
the past about the potential maintenance cost liability that
could be generated through the creation of a significant number
of extremely small and geographically scattered mini parks.
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At the current park dedication charge of $415.00 per single
family dwelling, this development has a park dedication cash
equivalent of $38,180.00.
January 12, 1984
Page 2
The applicant has indicated a preference not to dedicate land for ~
the park dedication requirements but instead pay the fee as
individual building permits are taken out. The applicant has
also indicated that the number of units proposed will probably
change in the preliminary plat and as such the above figures are
subject to corresponding adjustments.
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Should the Park and Recreation Commission be contemplating land
dedication, only the general location and size of parcel(s)
should be discussed in anticipation of more specific discussions
when detailed contour, grading, drainage and utility plans are
made available.
cc: Scott Martin
Bill Monk
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CITYc,OF
CHAIHASSEH
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690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900 ;,ctnn by CJ:Y Ad'-1in:stratN
Er~d()r~ed
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STAFF REPORT
TO:
Chanhassen Planning Commission
Bob Waibel, City Planner J!~
R"j~ctc<l
Dat~
DJtc ~utml;-t~d to Commissic.1
FROM:
iJat~ ~~~;l!ltt2d to C.o:J1c~1
DATE:
October 18, 1983
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SUBJ:
Sketch Plan Review, Pheasant Hill P.R.D., Thomas Klingelhutz.
PLANNING CASE: 83-1 P.U.D.
GENERAL INFORMATION
Applicant
Thomas Klingelhutz
8551 Tigua
Chanhassen, MN 55317
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Status of Applicant
Owner.
Requested Action
Sketch plan consideration.
Purpose
To receive informal Planning
Commission and City Council com-
ments on the proposal to develop a
92 unit single family detached
planned residential district.
Parcel Size
Approximately 38.5 acres.
Location
The northeast t of Section 3 (see
attachment #1).
Existing Zoning
R-l, Single Family Residence District.
Adjacent Land Use
North: Single family; zoned R-l.
South: Agriculture, single family,
and vacant land; zoned R-l.
East: Single family and vacant
land; zoned R-l.
West: Single family, apartments and
vacant land; zoned R-l and P-l.
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Staff Report
Pheasant Hill P.R.D.
Page 2
A.
1990 Land Use Plan
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a. Land Use
The property is planned for low den-
sity residential development.
b. Transportation
The 1990 Transportation Plan
designates Galpin Boulevard and Lake
Lucy Road as collector streets. All
other streets in the vicinity of the
proposed development are designated
as local streets.
Zoning History
February, 1972: The property was zoned
R-l, Single Family Residence
District as part of the adoption of
Zoning Ordinance 47.
Applicable Regulations
Section l4.05~ subsection 2, Zoning
Ordinance 47: The applicant for a
proposed Planned Residential
Development may submit a sketch plan
for Planning Commission review. On
the basis of the sketch plan, the
Planning Commission may informally
advise the applicant to the extent
to which the plan conforms with the
Comprehensive Plan and the standards
of the zoning and any other ordinan-
ces of the City and discuss possible
modifications necessary to implement
approval of the plan.
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SPECIAL INFORMATION
Public Utilities
City sewer and water service is
available to serve this property.
Physical Characteristics
The property generally has areas of
gentle to moderate slope conditions.
There are several knolls on the pro-
perty having moderate to steep slope
conditions on one or more sides. The
predominent soil types on the pro-
perty are conducive to development.
Parks and Recreation
Park and recreation facilities in the
vicinity of the property include
Minnewashta Regional Park, Herman
Field and Minnetonka West Jr. High.
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Staff Report
Pheasant aill P.R.D.
Page 3
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Agency Referral Comments
No comments received as of writing of this report.
ANALYSIS
As noted in the applicable regulations section of this report,
the purpose of the sketch plan review is to provide an oppor
tunity for informal discussion between an applicant and the
Planning Commission on proposed developments and subdivisions.
This review is to include discussion on the general attributes of
the proposed plan and its consistency with the City's plans,
ordinances and policies with special emphasis on land use and.
density, zoning, public services, phasing and transportation cir-
culation.
LAND USE AND DENSITY
The proposal is to subdivide 92 single family detached lots on an
apgroximate 38 acre parcel. The proposal has a variety of lot
areas ranging from 22,000 + square feet to 7,500 square feet.
The general distribution pattern of lots by area is to locate the
larger lots in areas adjoining other properties and existing
development and on steep slope areas while infilling the develop-
ment interior with the smaller lots.
The proposed plan is consistent with the adopted Comprehensive
Land Use Plan. Its proposed gross density of 2.4 units per acre
is well within the residential low density range of 1 to 3.4
units per acre. The land use map shows the property bi-sected by
the Metro Council 1990 MUSA Line. However, the Metropolitan
Council and MWCC have recently allowed for the MUSA Line to be
adjusted to include the Pheasant Hill property since it has been
demonstrated that virtually the entire property is servicable by
existing sanitary sewer trunks to the north.
ZONING
Zoning Ordinance 47 requires that the proposed development be
reviewed and zoned under the P-l, Planned Residential Development
District provisions. This review process will, in all likeli-
hood, result in a number of changes in the proposal with regard
to the exact placement of roads and building sites, etc. as more
detailed information becomes available.
PHASING AND PUBLIC SERVICES
Due to the location of existing sanitary sewer and water lines,
the tentatively proposed phasing for Pheasant Hill is as shown in
attachment #2. The only staff comments regarding the phasing
plan at this time are concerning the timing of construction of
the proposed holding pond and the timely provision of secondary
access to the third phase when it is platted and developed.
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Staff Report
Pheasant Hill P.R.D.
Page 4
TRfu~SPORTATION CIRCULATION
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From reviewing the sketch plan submitted, it appears that the
terrain of the property in combination with the proposed curvi-
linear street plan should greatly enhance this developments
potential for a neighborhood setting with good visual variety.
The street plan appears to respond well with the existing terrain
as well as maximizes the use of available accesses which will
provide for better distribution of traffic entering or leaving
the site. It is probable that some proposed alignments will
change as more detailed soils, grade and profile information
becomes available.
It is presently contemplated that additional right-of-way to
access surrounding properties will be needed in the areas shown
on attachment #2.
The City Engineer has noted that the northwesterly most 200 feet
of ,Steller Circle will need to be upgraded at such time as sewer
is extended to service the Waldrip property and the Pheasant Hill
property.
The City Engineer has also indicated that further investigation
on the alignment and width of a connection to Yosemite Trail will
need to be conducted when reviewing the preliminary plat. This
is principly due to the location of the existing residence as
approximated in enclosure #3 and its subsequent constraints on
the establishment of a right-of-way of standard width.
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The Transportation Element of the Comprehensive Plan calls for
the upgrading of Lake Lucy Road prior to 1990. It is also
planned that the portion of Lake Lucy Road abutting the Pheasant
Hill property will be redesignated as a local street when plans are
implemented to realign Lake Lucy Road for a more direct east/west
connection between County Road 17 and Highway 41 (see attachment
#3).
PARK AND RECREATION
As noted in the background section of this report, park and
recreational facilities in the vicinity of the property are
Minnetonka West Junior High School, Minnewashta Regional Park and
Herman Field. The facilities at Minnetonka West consist of a
football/soccer field, running track, two hockey rinks, two ten-
nis courts, and two softball fields. Minnewashta Regional Park
is in the initial stages of its development plan. Active play
facilities for the park are to principly consist of trails and a
swimming beach.
Herman Field is located at the north end of Minnewashta Regional
Park and is presently not developed. It is planned to serve both
community and neighborhood active play needs.
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Staff Report
pheasant Hill P.R.D.
Page 5
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The Pheasant Hill proposal will be sent to the Park and
Recreation Commission for their recommendation on park dedication
requirements prior to the preliminary development plan review.
RECOMMENDATION
Staff finds the Pheasant Hill sketch plan generally consistent
with the City's Comprehensive Plan, ordinances and policies.
The Planning Commission should express their sentiments and con-
cerns on the proposed plan and encourage the applicant to proceed
to the proposed preliminary development plan stage.
PLANNING COMMISSION ACTION
The Planning Commission found the sketch plan to be generally
consistent with the City's plans, ordinances and policies and
_encouraged the applicant to proceed to the next step in the plan
review process.
REPORT ATTACHMENTS
Location map.
Pheasant Hill Sketch Plan (reduced).
1990-2000 Major Streets plan Map.
Memorandum from City Engineer, Bill Monk, dated October 19,
1983.
Full scale Pheasant Hill Sketch Plan dated October 5, 1983.
Planning Commission Minutes dated October 26, 1983.
Letter from Minnegasco date received October 31, 1983.
Letter from u.S. Army Corp of Engineers date received
October 31, 1983.
Letter from Soil Conservation Service date received November
1, 1983.
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CITY OF
CHANHASSEN
MINNESOTA
1990 - 2000 Major Streets Plan
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CHANHASSEN
690 COULTER DRIVE · P.O. BOX 147 . CHANHASSEN. MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Bob Waibel, City Planner
FROM: Bill Monk, City Engineer
DATE: October 19, 1983
SUBJ: Pheasant Hill
Sanitary Sewer
Extension of the sewer in West 63rd Street will service the northern-
most lots in the proposed subdivision. However, the bulk of the
plat will be handled by laterals extended from the sewer in C.R.
117 along a portion of the Steller Circle alignment. This exten-
sion is consistent with the sewer service area revision recently
approved by the staffs of ~mcc and Metropolitan Council allowing
for a minor MUSA Line realignment.
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Watermain
Connections to the existing mains in Steller Circle, West 63rd
Street, and Yosemite Avenue will be required as a part of this
plan to allow for proper looping of the system. The actual
sizing of the lines will not be determined until a detailed util-
ity plan is prepared as required during the preliminary plat
stage.
Drainage
Runoff throughout the plat will be directed to either the
ponding areas (noted as Outlots A and B) or to the ditch on the
northern edge of Lake Lucy Road. The pond will have to be sized
so as to maintain the rate of runoff as now exists from the site.
This most likely will require the construction of an outlet
control at the point the pond enters the existing wetlands.
Whether the pond as sized on the plat will be capable of achieving
this design requirement is unknown, but will be determined as a
final utility plan is prepared for the submission of a prelimi-
nary plat. Also, the ditch along Lake Lucy Road will undoubtedly
require some degree of upgrading which should easily be achieved
as a part of the site grading.
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Attachment #4
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Mr. Bob Waibel
October 19, 1983
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Streets
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The proposed street layout allows for good internal circulation
between C.R. 117, Lake Lucy Road, and West 63rd Street. The con-
nection to C.R. 117 will require the upgrading of a portion of
Steller Circle to a 28 foot wide roadway and include some level
of participation by adjoining property owners (namely Waldrip and
Steller). This upgrading, however, should go hand-in-hand with
the extension of sanitary sewer which will require the removal
and restoration of the existing road in this area.
The connection to Yosemite is a different matter in that the
minimal width and location of an existing house complicate the
situation. Until the preliminary plat data is submitted which
shows the details (including the location of the existing home
and the alignment and width of the right-of-way), no decision
regarding this extension and other potential options in this area
can.be forthcoming.
Also, a ten foot side boulevard should be maintained throughout
the plat for maintenance and utility functions. This would
require the right-of-way in cul-de-sacs to be platted at a radius
of 50 feet instead of the proposed 45 feet.
Lastly, a comment about Lake Lucy Road may be in order. The
upgrading of this street is needed but must be approached along
its entire length and not in segments. It is a problem that will
be faced by the Council in the near future so this developer
should be made aware that additional street assessments may be
forthcoming, however, an upgrading of the section adjacent to
this plat is not recommended as a condition of platting.
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CHANHASSEN PLANNING COMMISSION MINUTES
REGULAR MEETING
OCTOBER 25, 1983
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Members Present
Jim Thompson, Susan Albee, Bill Ryan and Mike Thompson.
Members Absent
Tom Merz, Ladd Conrad and Howard Noziska.
Staff Present
Bob Waibel, City Planner and Vicki Churchill, Secretary.
Commissioner r~ike Thompson, acting Chairman, called the meeting
to order at 7:23 p.m.
Sketch Plan Review, Pheasant Hill P.R.D., Northeast t of Section
3, Thomas Klingelhutz
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waibel presented the staff report and stated that this was an
informal review on a proposal to develop 92 unit single family
detached residential district. He stated that the lots vary in
size from 22,000 + square feet to 7,500 square feet and the
general pattern is to locate larger lots in areas adjoining other
properties and existing development on steep slope areas while
infilling the development interior with the smaller lots. He
stated that the proposed plan was consistent with the adopted
Comprehensive Land Use Plan and the development would be zoned
P-l, Planned Residential Development District.
Bill Ryan suggested that the applicant look further into the
possibility of reducing the number of proposed lots with double
frontage.
Susan Albee asked Mark Koegler, Project Consultant, what is the
estimated schedule for phasing. He stated that the phasing is
tentatively 1984 for Phase I, 1984-1985 for phase II and
1985-1986 for Phase III. Albee felt that the City should con-
sider timing its Lake Lucy realignment plans to coincide with
Phase II.
Some of the Commissioners were concerned that about 1/3 of the
lots were under 12,000 square feet. They stated that they should
look at eliminating some of these if possible.
Albee moved, seconded by Ryan, to recommend the applicant proceed
with the preliminary development plan. All voted in favor and
the motion carried.
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Discussion: Proposed Wetland Management Ordinance
The Planning Commission and Environmental Protection Committee
Attachment #6
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Minnegasco ~
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October 28, 1983
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Mr. Bob Waibel
City of Chanhassen
Community Development Dept.
690 Coulter Drive
P.O. Box 147
Chanhassen, Mn 55317
Re: Sketch Plan Review, Phesant Hill Planning Case No. 83-1 PUD
Dear Mr. Waibel:
To help you in your review of the proposed Pheasant Hill development, I am
returning your print of the Sketch Plan showing, in red pencil, the record
location of mains inplace as of this date at points from which we could extend
into the project. We anticipate no problem in being able to serve this
development.
Please remind the owner/developer, however, that service to the project is
subject to rules and regulations in effect at the time of application. Such
application should be made as early as possible to provide adequate time for
planning and scheduling of the required installation.
Toe early contact should be made with our Builder Sales Department, located at e
Ridge Square in Minnetonka. The telephone number is 544-0108.
Thank you again for the opportunity to participate during the early planning
phase of this development.
Yours truly,
~/c4'i//1Y
William C. Kallberg
Manager, Technical Services
Gas Operations Division
700 Linden Avenue West
Minneapolis, Mn 55403
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CITY OF CHANHASSEN
P~C:i=="'VF:D
OCT 311983
rn~.~MijNITY DEVELOPMtr~T OfF
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A Company of Diversified Energies, Inc. 201 South Sevenrh Street. Mlnneap
Attachment #7
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DEPARTMENT OF THE_ARMY
ST PAUL DISTRICT.- CORPS OF ~NGINEERS
1135 U S. POST OFFICE & CUSTOM HOUSE
ST. PAUL. MINNESOTA 55101
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( 'i"lT OOsa -foi)
Construction-Operations
Regulatory Functions
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P.O. J3 0-;< jLf 7
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We l~ave reviewed the information provided us concerning
the referenced proj ect. The \vork you propose at the location
stated is not within the jurisdiction of the Corps- of Engineers.
No work will be done in a navigable \vater of the United
States, and no dredged or fill material will be placed in any
\vater of the United States, including wetlands. Therefore, a
Department of the Army permit is not required to do this work.
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This letter is valid only for tne project referenced above.
If any change in design, location, or purpose is contemplated,
contact this office at (612) 725-755U to avoid accomplishment
of work which may be in violation of Federal law.
If you have any questions, please call r> r o1t
Sincerely,
--r- '-0t i/'::;; a-e1
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-b,jJennis E~ in
l~Chief, Regulatory Functions llranch
Construction-Operations Division
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CITY OF CHANHASSEN
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Attachment #8
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United States
Department of
Agnculture
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Soil
Conservation
Service
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233 South Olive
Cgunty Office Building
Waconia, Minnesota 55387
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October 31, 1983
Mr. Bo b Ivai bel, City Planner
City of Chanhassen
Community Development Department
690 Coulter Drive, P. O. Box 147
Chanhassen, Minnesota 55317
RE: Sketch Plan Review - Pheasant Hill
Dear ~~. Waibel:
Enclosed is the site plan with approximate soil boundaries indicated.
Sheets describing the soil characteristics are attached. Please note
the building site characteristics of the Glencoe soil areas. To
utilize this soil requires modification of it. These changes should
be done with the guidance of a soils engineer.
Grading and erosion may be problems during building site preparation
on the steeper portions of the Hayden soils (slopes greather than 12%).
An erosion control plan should be included with the grading plan.
If you have any questions on this report or during the development of
the erosion control plan, please call 442-2614.
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Si~~erelY;j /
dftlj);rlJ
Stanley Wendland
District Conservationist
CITY OF CHANHASSEN
RECEIVED
iWV 1 1983
COMMUNITY DEVELOPMEI~T DE?
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The So" Conservation Service
IS an aQency 01 the
Department of Agroculture
Attachment #9
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e - Proposed New Parks
Within Chanhassen, six areas have been identified as needing improved
access to park lands. Each of these areas which are noted on the
accompanying map, have been found to be deficient in park space
because of the lack of available facilities within a one-half mile
area. Because of this, future community planning efforts should
concentrate on acquiring appropriate parcels for park development
within each of these zones.
General guidelines for each of these areas are as follows:
Zone1
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The first area lies east of lotus lake along Highway 101, bounded
on the north by the Colonial Grove Subdivision. A significant
portion of this zone consists of larger parcels which are likely
tp be subdivided in the future. According to the 1979 housing
survey, 195 units presently exist. Projections indicate that future
development could add as many as 225-350 additional housing unj~s.
Zone 1 contains a number of constraints to the provision of convenient
park sites. Lotus lake and Highway 101 form barriers which inhibit
pedestrian movement in either a westerly or easterly direction.
Other factors to consider are the private facilities within the
zone which supply recreational opportunities. Colonial Grove contains
a private tennis and beach area which serves adjacent housing units
and the proposed South lotus Lake residential development contains
similar facilities. Excluding these land areas, a relatively smal)
number of potential users remain in Zone 1.
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Based upon this information, it will not be cost effective for
Chanhassen to develop a neighborhood park in Zone 1 within the
next 10 year period. Efforts should be directed toward supplying
this area with convenient access to other existing park sites.
This could be accomplished through the construction of trails and
pathways.
Zone 2
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Zone 2 which lies south of Highway 5 is largely undeveloped at
the present time. Within this area, however, significant develop-
ment proposals are now under review. As part of these projects,
park sites have been proposed which should effectively serve the
residents living west of 101. The area lying east of 101 will
not have adequate park facilities as a result of this development. to:.
Therefore, future development proposals should contain appropriate
park facilities. -
Within the eastern section of Zone 2, neighborhood park facilities
will be needed. Active facilities such as ballfields, tennis
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CITY OF
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MINNESOTA
_1a-x'l Existing Park~ and Service Area ;'
Park Deficiency Areas
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courts, and open field areas should be constructed. Chanhassen -
Estates Park, if expanded as this plan recommends, should ade-
quately serve the passive recreational needs of the surrounding
residents. Additionally, trails and pathways traversing Zone 2
should link the area to other Chanhassen park facilities.
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Zone 3
The area identified on"the map as Zone 3 is presently largely
undeveloped. According to the Land Use section of this plan, this
area is not likely to be sewered by sanitary sewer until after
1990. As a result, Zone 3 should not be considered as a priority
in the future provision of parks.
Future park plans call for the construction of a trail surrounding
Lake Ann. The construction of such a trail could effectively link
the eastern half of the area to Lake Ann Park. The western half
of Zone 3 which lies between Highways 41 and 117 may require a
separate neighborhood park. The land around Lake Harrison would
be a possible site for such a facility.
Zone 4
Zone 4, which is bisected by Lake Lucy Road, contains scattered
r e s-i den t i a 1 d eve lop men t, the m a j 0 r i t Y 0 f w h i c hoc cup i e s 1 a r g e r
land parcels. Because of this, existing demand for recreational
facilities is minimal.
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The northern section of Zone 4 is presently serviced by sanitary
sewer. In the southern portion, sewer service is not imminent
and will not 'be available prior to 1990. Therefore, low
priority should be assigned to park development in the southern
section of Zone 4.
In the northern area, additional development could occur in the
near future. The Chanhassen City Council recently called up a
number of deferred sewer assessments in the area. As a result
of this, increased development activity and subdivision is likely
to take place. Should this occur, the City should strive to obtain
a 5-10 acre parcel for a future neighborhood park.
Zone 5
The vast majority of land within Zone 5 is held in public or semi-
public ownership_ The holdings of Camp Tonna Doona, the Minnesota
Landscape Aboretum, and Minnewashta Regional Park consume 430 of
the 786 acres within this deficient zone. Additionally, the area
is not likely to receive sanitary sewer service until after 1990.
Because of these factors, no additional major municipal recreational
development is recommended within the next ten years. Prior to
that time, however, Zone 5 may contain trails as a part of the
City.s overall trail network.
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(_ Mini - Park
Standard: .5 acres/1000 population.
Purpose/Comments: Mini-parks can essentially be broken down
into two categories depending upon the age brackets of their
intended users. Those providing facilities for the young
are commonly referred to as'tot lots or play lots. Those
designed for elderly users are referred to as mini-parks
or vest pocket parks. Their size and locational requirements
are similar however, they differ significantly in the types
of facilities they provide.
Tot lots are typically provided for pre-school children up
to 6 years of age primarily in conjunction with multi-family
developments and in some cases, in single family neighborhoods
which are isolated from elementary school sites. These spaces
place a major emphasis on the safety of the small children
who utilize them. As such, they are usually located away
from high traffic areas and are enclosed by either natural
or architectural barriers. Uses may include a. defined area
for play equipment and special facilities suc~ as a sand
area, spray pool, open turf area for active play, and a
shaded area for quite activities.
Mini-parks designed to meet the needs of elderly users are I
also most often located contiguous to multi-family developments.
-particularly those which are designed as elde~ly housing.
Their uses are more passive in nature than tot lots and
typically provide spaces for quiet game activities, reading,
conversations, and the observation of specimen plan materials
and flowers.
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The optimum size of mini-parks ranges from as little as
2,000 square feet up to one acre depending upon the number of
users to be served, site characteristics, and design
considerations. Mini-parks generally serve users residing
within a ~ mile radius of the site.
Existing Supply: At the present time, Chanhassen has two
tot lot facilities located in larger park areas. One area,
located in Chanhassen Estates Neighborhood Park serves the
'surrounding residential population. The second site is
located in Lake Ann Park and is not within walking distance
of any existing residential areas. It does however, receive
extensive use because of the number of family activities
that occur in Lake Ann Park. Lake Ann Park affords youngsters
the opportunity to use the tot lot facilities while other
family members participate in other activities such as soft-
ball or swimming.
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CITY OF
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MINNESOTA .
* Mini- Parks
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Need: Standards suggest .5 acres of mini-park areas for
every 1000 people. When this is applied to the existing
population level, 3 acres of mini-park shoud be in
existence. Applying this same standard to the projected
population level, 6 acres will be required by 1990. At
the present time, the existing two facilities comprise
approximately one acre. These areas were not included in
the tabulation of the Assessment of Present Need chart
because they meet only the design criteria and not the
1 0 cat i on a 1 r e qui rem e n ts for m i n i - par k , to t lot are as .
Despite this, both serve their intended users and are in
fact utilized to a significant degree.
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In comparing acreages to the recommended present and future
development standards, a deficiency of 3 - 6 acres
exists. As such, the construction of additional mini-parks
should be considered to accommodate both the existing
deficiences and future needs. In considering future projects
of this nature, the Park and Recreation Commission should
remain sensitive to the anticipated numbers of small children
within major residential areas. This is neces~ary because
'of current changes in demographic patterns in which increases
are being seen in the number of childless households as
well as in single, joint ownership households, both of which .-
diminish the need for mini-park facilities. At the same
time, anticipated elderly populations particularly in higher
density developments should be monitored to address the
potential needs of elderly individuals.
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Neighborhood Park I Playground
Stdl1dard:
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5 acres/1000 people.
Purpose/Comments: Neighborhood Parks/Playgrounds are
al facilities which are intended to serve populations
within a ~ mile radius of the site. These facilities
typically contain playfield areas which accommodate uses
such as field games, court games, ice skating, picknicking,
play apparatus and in some cases, neighborhood centers.
Although 5 acres is generally recognized as a minimum size,
smaller parcels have proven workable particularly in areas
where larger tracts are impractical due to development
patterns or natural conditions.
Existing Supply: Chanhassen currently contains 12 park sites
ranging in size from 2 - 30 acres all of which comprise a total
of 118 acres. An application of the recommended standard reveals
that the city should have 31.7 acres of neighborhood parks in
1979 and 55 acres by 1990. The existing land holdings surpass
even the 1990 projection by 63 acres. In addition to the neighbor-
hood park sites, lake Ann Park will serve a secondary function as
a neighborhood park when residential development expands into the
vacant areas presently surrounding the park.
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CI_TY OF
CHAIDASSEI
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690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Park and Recreation Commission
FROM: City Manager, Don Ashworth
DATE: January 19, 1984
SUBJ: Community Recreation Facilities Committee, status Report
The ,attached materials represent activities occurring by the
Community Recreation Facilities Committee (CRFC) from April of
1983 through the current time.
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The CRFC will complete its work within the next 30 to 60 days.
As with any issue being deliberated by a committee, there is no
assurance of what final conclusions will be. However, based upon
statements made by commissioners during the past six months, I am
anticipating that a recommendation to present a community center
to city voters will occur. The proposal will, in all likelihood,
be coupled with a private development proposal for retail uses
within the wood section of the Instant Web building, a private
bowling center in the middle section of the building, and refur-
bishing of the southern-most portion of the building for the com-
munity center. Voters are anticipated to be given more
than one option as to types of uses that can be included in the
community center (capital/operational costs associated with each
level) .
A major concern of the CRFC, as identified through various
meetings, is our ability to provide program services to the full
spectrum of our citizenry. Several meetings were conducted with
representatives of the Community Schools in Chaska and Minnetonka
in an effort to determine what programs could be provided if
space were available. Secondarily, continued emphasis appears to
be in terms of providing recreational/social/ controlled func-
tions for pre-school/school/young adults, i.e. teen dances,
organized recreational activities, supervised youth center acti-
vities, etc. These discussions also occurred with the CAA to
identify their role in providing programming services to our com-
munity.
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A major issue which needs to be addressed if the community center
becomes a reality is the role of the Park and Recreation Commission
Park and Recreation Commission
January 19, 1984
Page 2
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in terms of programming activities. I stated to the CRFC that
Park and Recreation staffing in many communities includes both
the physical facilities as well as the coordination/origination
of programming activities. I did note that, for the most part, the
park and recreation activities of the city have primarily focused
upon park planning, park and recreational facility development,
and facility maintenance.
This item (the role of the Park and Recreation Commission if a
community center is constructed) should be discussed at
Thursday's meeting.
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CHANBASSEN .~~
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690 COULTER DRIVE · P.O. BOX 147 . CHANHASSEN. MINNESOTA 55317
(612) 937-1900
TO:
Park and Recreation Commission
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SOBJ: Adaptive Reuse, Old Instant Web Building ..J.4 p....,...:e/f""-^,..,,..i-j fJ.
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The attached report was briefly discussed at the last Park and c.tt...f...... i: +,' 1..-
Recreation Commission meeting. As I noted, the city took ';.(lI'f''''/''/) e.~rlj
O'.vnership of the Instant Web building, 571 West 78th street, :~rJ..,I"f.,..._-f/
effective January 1st of this year. The decision to purchase the ~ /J
building was reached considering two primary factors - 1) the .....-. f<'
existing use (printing facili ty) was not consistent in a downtown i; i,-('ad...
area and was not consistent with the redevelopment plans for
Chanhasseni and 2) that the owner was desirous of working with
the city in finding a location better suited for his purposes as
well as the city's. These factors led to our ability to purchase
that facility with repayment being guaranteed solely by the new
construction proposed by Instant Web. This concept is the
underlying premise of "tax increment financing". If this tool is
properly used, all parties can benefit. I believe the Chanhassen
experience meets the intent of state law in that an inappro-
poriately located use (comprising approximately 90,000 square
feet and paying approximately $80,000 per year in taxes) was
relocated to the business park where facilities could be expanded
and better utilized (approximately 400,000 square feet paying
approximately $400,000 per year in taxes). The new taxes being
paid are sufficient to pay previous taxes plus to pay the addi-
tional costs of the acquisition and relocation. Once the bonds
are repaid, from the relocation activities, the new taxes will
then be used to reduce overall tax burdens within the community.
DA'rE:
April 7, 1983
FR 0:-1 :
City Manager, Don Ashworth
As you are probably aware, redevelopment activities within
the downtown area, as proposed by KraUS-Anderson, have been
delayed. The Housing and Redevelopment Authority, City Council,
and developer remain positive that the overall plan can be
achieved. However, given current economic conditions, the pro-
ject will be delayed for a one to three year period. It is
important to note that the proposed new construction by
Kraus-Anderson did not include acquisition of the Instant Web
building. It was believed by the City/HRA that a conversion or
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Park and Recreation Commisison
April 7, 1983
Page 2
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this building would be possible, but such was not seen in any of
the first phases of development of the downtown project. Again,
the decision to purchase the Instant Web building was solely
independent of whether Kraus-Ahderson would carry out redevelop-
ment acitivites in the downtown area or not and the city is under
no financial strain because of the delayed start of redevelopment
activities.
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In light of the above factors, the HRA/City Council began a pro-
cess of reviewing potential uses for the old Instant Web building
approximately 9 to 12 months ago. Two special studies were com-
missioned, one dealing with a supermarket retail analysis and the
second dealing solely with the structural and potential uses of
the Instant Web building. The attached report represents the
secondary study, i.e. the structural configuration of the
building and an analysis of adaptive reuses of portions of the
building for other uses.
Although the study considers numerous commercial/retail activi-
ties as potential candidates within this building, the conclusion
drawn by the consultants is that the best use would be to con-
sider three different primary uses, i.e. the front lower ceiling
section for typical commerical uses (short term); the middle sec-
tion (higher ceiling) for resale as a bowling center; and,
finally, the southerly portion of the building to be converted
for community recreational activities. It is the belief of this
office that the recommendation from BRW does have a strong poten-
tial of success as:
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l}. The adaptive reuse being recommended by BRW appears to
be realistically supported by commercial interests (it
is the belief of the city that a strong commercial
interest exists in the establishment of the bowling
center; and
2). Any new construction proposed by Kraus-Anderson or any
other developer within the downtown area could abut the
Instant Web building and assure continuation of the
overall plan without modification. The proposed uses
would be consistent with this plan both in the short as
well as long term; and
3). The city presently owns the Instant Web building and the
surrounding land and such is being repaid without any
tax levies. The potential sale of a portion of the
building for the bowling center would reduce costs for
renovation of the section proposed for the community
facility center. A referendum (tax levy) would still be
required, but such would be minor (less than approxima-
tely $30/year additional taxes for most Chanhassen
homeowners - Alternate "on).
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Park and Recreation Commission
April 7, 1983
Page 3
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This report is being sent to the Park and Recreation Commission
solely .to alert the commission as to current activities being
considered by the City Council and Housing and Redevelopment
Authority. Each of these bodies have received a copy of the
attached report, but no final decisions have been made. A
steering committee of the City Council and Housing and
Redevelopment Authority are in the process of working with devel-
opers in an effort to determine if specific commercial plans can
be developed and the specifics of any potential resale/reuse. If
these efforts are positive, the next steps would be to specifi-
cally identify uses that may be included in the community center
and to re-evaluate the costs. I would anticipate that the Park
and Recreation Commission will be involved in this secondary
phase. I will keep the commission informed as to activities of
the City Council/ HRA. Again, this report is solely for your
information and to alert you as to the potential of this project.
As with any early notice, there is the potential that the project
will not occur and thereby cause disappointment for some. I
would rather take the chance of disappointment than to have you
uninformed.
LOTUS LAKE PARK
I had anticipated this item being considered by the City Council
on April 18. As you are aware, the April 18th meeting was can-
celled. Additionally, as Mayor Hamilton will be out of town on
April 26 (a special Tuesday evening meeting), the item was set
for May 2nd.
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COMMUNITY RECREATIONAL FACILITIES COMMITTEE MINUTES
August 31, 1983
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An organizational meeting of the Community Recreational
Facilities Committee (CRFC) was held on August 31, 1983 at 7:00
p.m. at the old Instant Web Building at 571 West 78th Street.
The following members were present: Kay Faust, Jo King, Mike
Niemeyer, Jim Killian, Bill Ryan, Ellis Thomas. Pat Swenson was
absent. Don Ashworth, City Manager and Mark Anderson, Planner from
BRW were also present.
OVERVIEW OF DOWNTOWN REDEVELOPMENT ACTIVITIES AND COMMITTEE
GOALS, DON ASHWORTH: Ashworth explained that the City Council
established this committee to determine if Chanhassen needs and
is willing to support the conversion of the old Instant Web
building into a community center. He stated that the reasons
the city wishes to pursue this concept are:
- Redevelopment Efforts: The City continues to support the
redevelopment efforts within the downtown area.
Kraus-Anderson is still interested in becoming involved in
the redevelopment project, however, due to economic con-
ditions their involvement has been delayed. They have
also reduced the land area proposed to be developed by
their firm, thus allowing sufficient land area to
include a community center.
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- Beddor/Carlson Enterprises: While Kraus-Anderson's plans
have been delayed, Beddor/Carlson were able to reach
agreement with the City to relocate their printing busi-
ness in the business park. The City acquired Instant
Web's building at fair market rates and they received
monies to help them relocate. The taxes generated from
the new facilities in the business park are sufficient to
pay acquisition/relocation .costs.
- Bennet, Ringrose and Wolsfeld (BRW): The City has con-
tinued to use the planning/engineering/architectural ser-
vices of BRW throughout the redevelopment efforts. BRW
was again employed to review the structural aspects of the
old Instant Web Building and make a recommendation for its
reuse. Mark Swenson from that firm is present tonight and
will discuss his findings later in the meeting.
- Bowling Center Feasibility Report: The building has space
for 24 lanes. Kraus-Anderson is interested in
constructing the facility, but not in the near future.
Brunswick thinks Chanhassen has good potential to support
a bowling center.
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CRFC Minutes
August 31, 1983
Page 2
The City Council wishes to continue in a positive fashion with
redevelopment efforts for the downtown area. The concept of a
community center could be a catalyst in these efforts.
The scope of CRFC's work will be three-fold: 1) to gain input
from the cOlnmunity as to their desire to have such a facility
within the community and types of uses desired; 2) to work with
City staff and design consultants in determining how those needs
could best be met through reconversion of the existing building;
and 3) to report the committee's findings to the City Council
and, if positive, to present these findings to the community as a
part of a bond referendum. Any proposal which is to be presented
back to the voters must be thoroughly considered. Each of our
neighborhood associations, community groups, and other public
service agencies should be asked for their input. Committee mem-
bers can anticipate receiving numerous reports analyzing dif-
~~rent options. Finally, if your recommendation is to proceed
with the community center, the Committee must be prepared to
revisit each of the neighborhood associations, community organi-
zations, etc. to present the Committee's findings if the
referendum is to be successful.
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MARK SWENSON, BRW, INC. Mark Swenson from BRW was present to
give committee members a tour of the building and to discuss the
feasibility report on the adaptive reuse of the building.
Salient points in his report included:
- The structure is extensive (approximately 90,000 square
feet). Structurally, the building is actually two
buildings - the high bay area consisting of approximatley
60,000 square feet and the older wood frame portions of the
building (approximately 30,000 square feet).
- The older wood frame section of the building should not be
considered for other than interim uses. The eastern half
of the wood frame section could be converted for temporary
commercial activity and designed in such a manner as to be
consistent with redevelopment activities. The western half
of the wood frame structure should be considered for demo-
lition given its physical condition/age/and various
elevations.
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- Although the high bay section could physcially be converted
to almost any use, costs of conversion for many uses would
be prohibitive.
- The best use would be its original purpose - industrial.
However, this type of use would be inconsistent with the
redevelopment plan. Other alternatives suggested included
a community center which requires higher ceiling heights
for uses such as a blowling center, racquet ball courts,
small gym, swimming pool, etc.
CRFC Minutes
August 31, 1983
Page 3
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ELECTION OF CHAIRMAN: A motion was made by Jo King and
seconded by Ellis Thomas to appoint Mike Niemeyer as Chairman.
Motion unanimously approved. .
OPEN DISCUSSION: It was suggested that the Community Schools
Directors could give the committee some insight as to the type of
programs they run and what the community needs and interests are.
Don Ashworth will contact Jim Jones from Minnetonka Community
schools and Brenda Urke from Chaska Community Schools to see if
they could attend the next meeting.
The committee established their regular meeting schedule as the
2nd and 4th Thursday of each month at 7:00 p.m. The next meeting
of the CRFC will be on September 27, 1983.
Meeting adjourned.
Mike Niemeyer
Chairman
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COMMUNITY RECREATION FACILITY CQMMITTEE MINUTES
TUESDAY, SEPTEMBER 27, 1983
A regular meeting of the Community Recreation Facility Committee
(CRFC) was called to order on Tuesday, September 20, 1983 at 7:30
p.m. in the City Hall. The following members were present:
Chairman Mike Niemeyer, Jim Killian, Kay Faust, Ellis Thomas, Jo
King, Pat Swenson, Bill Ryan~ Jo King was absent. Also present
were: Don Ashworth, City Manager; Jim Jones, Minnetonka
Community Schools Director; and Lowell McMillan, Principal of
Chanhassen Elementary School.
JIM JONES, MINNETONKA COMMUNITY SCHOOLS DIRECTOR: Mr. Jones was
present to discuss current activities of Minnetonka Community
Schools. Those activities include:
- West Junior High School usage
- Adult Basic Education, Pre-High School
- Latch key
- Day Care being studied
- Parent Education Program
- Senior Skill Bank - Home Chore Referral Service
- After school programs
- Skiing Program (expanded beyond school children - $50,000 Budget)
The district's newest acquisition is the Excelsior Building.
This building has many similarities to the Instant Web building.
The question was how to use the building and the goal was to have
the building become self-sufficient, i.e. $1,800/month expenses.
Activities currently operating in the Excelsior Building include:
- Latch key
- String orchestra
- Art Gallery*
- Dance Studio*
- Computer Education*
- Toastmaster*
- Alanon Group*
- Photographer and Grapic Office*
- New Senior Citizen Center with kitchen
- Science Center
- Police Gym (Security) weights
- Jazzercise - uses a double classroom
- Junior Achievement for special education students
*These activities have an annual lease with the school
district. Rental rates are $4.00/sq. ft. on the third
story and $4.50 to $6.00/sq. ft. on the 2nd story.
The building has 13,500 square feet of space which is almost all
leased. The current monthly income from the leases is $1,700/
month. 30% of the gross rent is paid to the county in lieu of
taxes. There has been very little vandalism to the building.
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CRFC Minutes
September 27, 1983
Page 2
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LOWELL MCMILLAN, CHANHASSEN ELEMENTARY SCHOOL PRINCIPAL: Mr.
McMillan was present and discussed current activities offered
at Chanhassen Elementary School. These activities include:
- Dance Exercise
- Microwave Classes
- Keep Fit Classes
- Judo
- 4-H Club
- House Club
- Girl Scouts
- Cub Scouts
- Parent/Teacher Association
- Public meetings
- Church groups
- Fire Department volleyball
- Gymnastics
- Wrestling
- Brownies
Mr. McMillan made some general comments on the use of the
building:
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- Pressure to use space, but the problem is .that
classrooms are not lockable
- No distribution of school property
- Problem coordinating cleaning programs
- Gym is high use, but short on practice
- The building is not open on Saturdays because they must
pay a custodian
- Not a productive kitchen and cook must be paid
- Big gym is not used every night
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GENERAL DISCUSSION BY COMMITTEE MEMBERS, DON ASHWORTH, JIM
JONES AND LOWELL MCMILLAN:
Salient points of the discussion included:
/-- -
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- We have few corecreational spaces in Chanhassen.
- Small rooms are needed for meetings
- Holiday programs need space and therefore take space
away from regular activities
- Chanhassen has no space available for Chaska programs
- There is a need for intramural sports for those children
dropped from varsity teams
- Lake Ann swimming program ties to school programs
- NSP has a health and wellness committee and want to
use gym space from 3:30 to 6:00 p.m.
- Jim Killian is willing to work on Minnetonka Programs
in Chanhassen.
- Services presently not available for the handicapped.
- High school students interested in bowling.
- Programs should be available for children with their oarents.
- Private operation was discussed and it was stated that
membership fees would have to be affordable to residents.
- Operations could be run like a park department or from
community schools.
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CRFC Min utes
September 27, 1983
Page 3
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A motion was made by Jim Killian and seconded by Kay Faust to
adjourn the meeting. Motion unanimously approved. Meeting
adjourned at 9:30 p.m.
Mike Niemeyer
Chairman
Community Recreation Facility Co~ittee:Minutes
October 13, 1983
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Chairman Niemeyer called the meeting to order at 7:00 p.m. on
October 13, 1983 in the City Council Chambers.
Members Present: Chairman Niemeyer, Kay Faust, Jim Killian,
Pat Swenson, Bill Ryan
Members Absent: Ellis Thomas, Jo King
Staff Present: Scott Martin, Community Development Director
Guests Present: Art Owens and Cliff Whitehill
Art Owens, owner of the 7 Twin City location Sports and Health
Clubs, was present to discuss the operation of his business.
He brought out the following points:
- Membership renewals increased substantially with the addi-
tion of racquet sports.
His facilities emphasize individual programming.
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- Should be a neat, clean, family operation to be profitable.
A population of 75,000 - 100,000 required in trade area to sup- ~
port his type of operation.
- The trade area is defined as within a 15 minute drive time
radius.
- First year membership dues are: $430/single
$830/family
Following years membership dues: $14/month/single
$28/month/family
- 70% of memberships are singles with the average age being
35 years old. (There is an average of 3,000 memberships
per Sports and Health Club).
- Children under the age of 15 are restricted to weekend use
only.
The adult program is more disciplined than in most family-
oriented recreation centers.
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- YMCA centers rely on donations to make ends meet; strictly
family-oriented centers are generally not profitable.
- Use decreases measurably during the summer months (by more
than 50 %) .
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CRFC Minutes
October 13, 1983
Page 2
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- An average of 100
court. Court time
prime time use.
make a reasonable
pay this much).
memberships is necessary for each tennis
is typically $11 to $12 per hour for
New tennis courts require $20/hour to
return on your investment (no one will
- It takes 3 to 5 years to make a new health club profitable.
- Membership growth is mostly due to member referrals.
- He is presently constructing a new 32,000 square foot faci-
lity in St. Louis Park. A 106 space parking ramp is also
being constructed for this facility. The facility is IRB
financed at a net interest rate of 15% and will cost $1.4
million dollars (without the parking ramp) or $50 to
$55/square foot). The monthly rental payment will be
$30,OOO/month plus operating expenses of $15,000 to $20,000
per month. The following facilities have-been incorporated
into this new club:
- exercise (weights and aerobics) room
- 1/14th mile track (should not be less than 1/17th
mile as then there are too many turns).
- 4 racquetball courts
- swimming pool (20' x 45') which is 3t to 5 feet deep
(no diving). (26,000 gallon capacity)
- whirlpool
- sauna (larger is better)
- sun-tanning booths or beds
- locker rooms
- vending machines (health food snacks)
- No smoking allowed
It was Mr. Owen's opinion that the Chanhassen area does not have
the population density to support a center to the break-even
point. He stated that we must "sellll the center idea to the
public and would recommend employing a salesman to help in the
promotion.
Cliff Whitehill was also present to discuss his experience in
operating a private recreational center. He provided the
following information:
Sound operation/management is the key to a successful center.
- 90% of the users will live or work within a 10 mile radius
of the center.
- Sports and health clubs are notorious for bankruptcy.
- Suggests other types of recreational uses, such as bowling.
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- Sports facilities cannot qraw on its 'own. It thrives in
areas of other commercial development. He used the example-
of the Ridgedale YMCA locating in the regional shopping
area which has developed around Ridgedale.
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Do not count on the recreation center to bring in other
commercial development. It is best to coordinate it with
the overall downtown re.development project.
- He would prefer to see the building remain vacant until
other commercial development comes along.
- Programs should be structured for all age groups.
- YMCA operating costs are substantially higher than most
commercially operated centers.
- Feels a City employee operated center will lose money.
- Parking requirements for recreation centers are typically
25% to 30% more than the minimum required under zoning codes.
RECREATION CENTER QUESTIONNAIRE/SURVEY: The committee discussed
preparation of a questionnaire to be circulated throughout the
co~~unity. The following points were considered as a part of
that questionnaire:
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- jazzercise
- tennis (indoor/outdoor)
- swimming pool (regulation/non-regulation)
- bowling
- handball/racquetball
- weight lifting/fitness room
- running track
- meeting rooms/community education
- library(?)
- roller skating
- sauna
- whirlpool
- sun-tanning booths or beds
- "wave tech" pool (outdoor - 75' x 150' - good money maker).
- day care/nursery
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The committee decided to further discuss means by which infor-
mation concerning the proposed recreation center could be distri-
buted to Chanhassen residents during the next meeting (October
27) .
The next meeting will also include discussions with represen-
tatives from the bowling industry and the Manager of the Eden
prairie Community Center.
A motion was made by Commissioner Faust and seconded by
l'- Commissioner Killian to adjourn the meeting.
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COMMUNITY RECREATION FACILITY COMMITTEe MINUTES
October 27, 1983
A regular meeting of the Community Recreation Facility Committee
(CRFC) was called to order at 7:00 p.m. on October 27, 1983 by
Chairman Niemeyer. The following members were present: Mike
Niemeyer, Jim Killian, Bill Ryan, Pat Swenson, Jo King. Kay
Faust and Ellis Thomas were absent. Also present were: Don
Ashworth, City Manager; John Dorek, Associate Producer of
"Bowlerama"; and Chuck Pappas, Manager of the Eden prairie
Community Center.
INPUT FROM BOWLING CENTER OWNER/OPERATOR: John Dorek was pre-
sent. -ae-stated that he is the Associate Producer of Bowlerama,
Tournament Director for Bowlerama and Tournament Director for the
CBA and the LCBA. Dorek was formerly a distributor for
Brunswick. At one time he owned three bowling centers, but does
not own any facility at the present time. Dorek has opened
numerous facilities in various roles, i.e. partner, distributor,
etc.
Mr. Dorek made some general statements about bowling centers:
- One of the largest traffic generators/gathering points.
It can be a focal point of a community. Kraus Anderson
constructed a bowling center in South town to draw people
into the shopping center.
- Many developers will put in a bowling center not caring if
they lose money because it will draw people to a shopping
cen ter .
- Costs of bowling centers have risen dramatically in recent
years and it is difficult to make money. Most centers now
purchase equipment from defunct Japanese investments.
- The size of a bowling center is determined by population,
i.e. 1,000 people/lane. The type of people living in the
community is also an important. Another important
factor is the type of employment offered in the community,
i.e. those businesses operating 24 hours/day would
encourage leagues/usage at later hours. It is preferable
that the center remain open 24 hours/day.
- Three to four leagues are required to break even, i.e. 50
games/alley / day. 32 week leagues are preferable" however
24 weeks is more common. Game rooms, concessions and
liquor are essential. Game rooms do not have to be a nega-
tive feature of a center, however they must be visually
controlled. Generally food does not make money, however,
it may work for Chanhassen.
Youth bowling leagues should be encouraged. Possibly the
school could participate.
- Try to atrract tournaments, i.e. company, state, local, etc.
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CRFC Minutes
October 27, 1983
Page 2
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- Our use concepts are good, but we must anticipate problems,
i.e. 24 hour use.
Would suggest a minimum of 24 lanes unless it is a full
time ma and pa operation.
- The average cost of one bowling lane is $30,000 to $35,000
including machine, return and scoring. 24 lanes would
require a space of 110' x 150'. Lane will last for 35
years. The only dangerous time is when lane are resur-
faced.
- Air conditioning, heating and management are key issues.
- January, February and March are the busiest times.
- Open bowling prices range from $1.25 to $1.45.
Chairman Niemeyer asked how do we proceed from here? Mr. Dorek
stated that a market study is a good idea, however most operators
will do their own study. Mr. Dorek will be submitting a proposal.
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CHUCK PAPPAS, EDEN PRAIRIE COMMUNITY CENTER MANAGER: Mr. Pappas
was present to-comment on the Eden prairie facility and answer
any questions the commissioners may have. He made the following
general comments about the facility:
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- It is 65,000 square feet.
The pool has 8 lanes and is 25 meters long and has a
seating capacity of 340. There is also a small pool out-
side.
- 3 racquet ball courts.
- 2 meeting rooms.
Fitness Center with 27 pieces of equipment.
- Concession stand.
- Standard size skating arena with seating for 1162.
- Locker rooms, showers and storage areas.
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- The ice arena makes money for them, but it really should
not because their rental rate is not competitive with other
facilities. The swimming pool has far greater demand.
The charge for ice time is $65.00/hour and the charge for
the pool is $20/hour. The Southdale YMCA charges $60/hour
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CRFC Minutes
October 27, 1983
Page 3
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for the pool and increase the price every year. Most pools
have six 7' lanes and are 25 yards long. The depth ranges
from 3 feet to 5 feet in the center. These standards meet
u.s. competition requirements. However, it is recommended
that minimally the pool should have 5 or 6 lanes, 35 yards
long. A diving well is not a major issue.
- The first month the facility opened the city charged no fee
to attract people to come and try the facility. The second
month 145,000 people used the facility. Becuase of this
success, the city decided not to raise the rental prices.
- The community center evolved from a clear understanding of
the city's needs. The planning committee approached ath-
letic-minded people for support. When the bond issue was
presented to the voters it was a single issue which
included bike trails. Some local businessmen helped to
purchase the equipment.
Discussion has occurred regarding expansion of the facility.
Items/changes considered as a part of this expansion include:
- doubling the size of the pool locker room
area including a sauna;
- having a separate life guard office at the pool;
- skate sharpening should be moved to the control
center;
- two indoor tennis courts;
- a 1/8th mile running track;
- wanted video games for income, but the City
Council vetoed this issue.
- Would move concession stand to the front area
and would like to sell beer.
- Raquet ball courts should be making $35,000/year to operate
in the black.
- Day care should be offered to attract people.
- Eden prairie currently has 3,000 memberships and they are
not near capacity.
- Eden prairie's current operating budget is $340,000.
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CRFC Minutes
October 27, 1983
Page 4
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The next meeting of the CRFC will be on November 10th which will
be a working session. The committee will meet again on November
29th and Jim Jones from Minnetonka Community Schools will be
present.
A motion was made by Jo King and seconded by Jim Killian to
adjourn the meeting. Motion unanimously approved.
Mike Niemeyer
Chairman
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CbMMUNITY RECREATION FACILITY COMMITTE&
November 16, 1983
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A regular meeting of the Community Recreation Facility Committee
was called to order by Chairman Niemeyer at 7:00 p.m. on November
16, 1983. The following members were present: Mike Niemeyer,
Jim Killian, Bill Ryan, Jo King and Ellis Thomas. Pat Swenson
and Kay Faust were absent. Don Ashworth, City Manager was also
present.
What Uses/Age Groups Are We Trying to Provide Services To? The
Committee generally discussed the age groups which are in need of
programs and what type of programs would interest them. They
discussed the following outline.
Uses
Toddlers PreSchool
Elem.
School
High Young
School Adult Adult Family
Child Care
x
x
BONling
x
Sw:i.rrmi;ng Pool
Roller Skating
x
.
Court Space:
Basketball
Jazzercize
Volleyball
Running
Intramurals
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
Racqu:t Ball
x
x
ccncession Stand
x
Locker Rooms
x
Srowers
Dancing
x
Theatres
Video
x
x
x
Table Sp;:>rts
x
Ccntinuing Education
x
x
In determining uses for the community center, the committee must
also recognize problems which may be incurred regarding:
.
- The roof structure
- Our ability to gain community support
CRFC Minutes
November 16, 1983
Page 2
...
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- If emphasis is oriented to youngsters, how are bills paid?
A complete recreation center would be cheaper in.a new building.
Other points of discussion:
- Building usage could be unique by offering both bowling and
roller skating under one roof.
- Given the physical size of the facility, it would be
possible to remain flexible on space usage and reserve
space for future needs.
- Anticipated revenues can be generated for a community
center based on other similar facilities Twin City wide/
comparable service areas. The primary funding source is
family memberships. If community uses are selected which
are not fUll-range services, i.e. solely gym/open areas,
can memberships be sold? Amount of other revenues
determined?
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OPTIONS TO DISTRIBUTE INFORMATION: The Committee discussed ways
of getting the information about the co~nunity center to the com-
munity. They are:
- Newsletter
- Press
- Editorials
- Community Meetings
- Community Functions (Chicken Dinner, etc.)
It was noted that 1,500 to 1,800 dwelling units would be located
within 2 miles of the facility. An assumption was made that:
800 people would join @ $lOO/year = $80,000
Operating Costs/Year = $100,000
EXPENDITURES VERSUS REVENUE PROJECTIONS: In seeking community
input, the committee may wish to consider providing options as to
capital costs and corresponding operational costs, i.e. their
willingness to purchase a membership if:
Roller skating (No special use spaces)
Racquetball (Special use spaces)
Eden prairie (Alternate Site)
$50
$100
$200
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COST FACTORS: City staff should check with BRW to calculate the
cost factors by type of use.
A motion was made by Jo King and seconded by Ellis Thomas to
adjourn. Motion unanimously approved.
Mike Niemeyer, Chairman
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COMMUNITY RECREATION FACILITY COMMITTEE
DEC'EMBER 20, 1983 ...
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A regular meeting of the Community Recreation Facility Committee
(CRFC) was called to order by Bill Ryan at 7:00 p.m. on December
20, 1983. The following members were present: Bill Ryan, Pat
Swenson,' Jo King, Jim Killian. Chairman Mike Niemeyer arrived at
7:30 p.m. Kay Faust and Ellis Thomas were absent. Joe Warneke,
Chanhassen Park and Recreation :Commission; and Don Ashworth, City
Manager were also present.
PARK AND RECREATION COMMISSION, DISCUSSION JOE WARNEKE:
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- As Mr. Warneke was unfamiliar with the activities of the
CRFC, Don Ashworth provided an overview of the activities
of the CRFC since inception including general goals and
objectives. In that process, Mr. Ashworth noted that the
committee had spent significant time meeting with represen-
tatives of Chaska Community Schools, Chanhassen Elementary,
CAA, Minnetonka Community Schools, private and public
health centers - all in an effort to determine whether a
need existed for a community center in Chanhassen and to
., establish who potential users of the facility/their program
needs would be. The purpose of inviting the Park and
Recreation Commission to this meeting would be to insure
that that commission was aware of the activities of the
CRFC and to gain insight as to programs/needs that could be
foreseen by the Park and Recreation Commission for such a
building and to determine what the Park and Recreation
Commission would see its role as if such a facility were
constructed.
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- Mr. Warneke noted that the Park and Recreation Commission
activities to date have primarily related to the provision
of park and recreation facilities within the community,
i.e. creation of an overall and individual park plans iden-
tifying community/ neighborhood/tot lot park areas; pre-
paring and recommending a five year and current year park
improvement (capital) budgets; making application for
various state/federal grants for the
acquisition/development of park lands; implementation of
park plans through acquisition/ development of lands in
accordance with adopted budgets; and, finally, to review
maintenance and replacement of park facilities as
necessary. The Park and Recreation Commission has
attempted to act in a coordinating capacity in considering
requests from the two community schools, CAA, other
organized/non-organized groups/citizens to meet community
recreational needs, i.e. assuring that the physical facili-
ties were available to meet the needs of these groups and
to authorize usage of Chanhassen facilities. Very few
"programs" are directly run by the city (Park and
Recreation Commission) - again, such typically occurring
through other organ-izations coming before the Commission
with requests to be able to use Chanhassen facilities (or
the necessity to construct additional facilities) so that
programs can be operated by such other organizations.
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CRFC Minutes
December 30, 1983
Page 2
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- General discussion occurred regarding specific activities
considered within the community center/inter-relatedness of
such to Park Commission. . Mr. Warneke did not feel in a
position to provide specific ideas in light of the fact
that this had not been discussed through the Park
Commission and that he was not prepared for this type of
discussion this evening. He noted that he would present
the discussion to the Park Commission should they wish to
formally respond. As a citizen, Mr. Warneke was concerned
that the citizenry would have an opportunity to have their
input into the plans, know capital costs, know operational
costs. The commission noted that its objective was to
insure that the citizenry did have input, but before taking
back proposals, meetings with community organizations was
necessary if the commission was to present alternatives in
an intelligent manner.
- The question was posed as to "what will be the role of the
Park Commission if the community center becomes a reality?"
Mr. Warneke, again, had not previously considered this type
of question. Is the community center proposed to be pri-
vately managed or publicly? If the city were going to build
it and desire to operate it, he would assume that the City
Council would have overall control. City staff would have
to actually operate it. No commission could operate it
because of their voluntary nature. Whether the Park
Commission would take on an advisory role to the Council
again would relate to amount of city staffing. Mr. Warneke
would be willing to put in some additional time, as a
volunteer, but had not considered this type of respon-
sibility in applying to the Park and Recreation Commission.
Mr. Warneke feels strongly that if you are going to
volunteer to serve, you should be willing to meet that
responsibility level. He would surely not state that he
would take on the responsibility of advising or reviewing
community center activities without knowing how much work
would be involved. Mr. Warneke stated that he would pre-
sent these questions to the Park Commission.
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- Members of the CRFC thanked Mr. Warneke for being present
and invited him to stay for the remainder of the discussion
if he so desired.
TOUR OF OTHER FACILITIES: After discussion, the committee acted
to set January 7th, 9:00 a.m. to start a tour of the Brooklyn Center,
White Bear Lake and Brooklyn Park community centers. Don
Ashworth will attempt to coordinate activities with represen-
tatives of the three community centers. A minimum 1/2 to 3/4 day
tour should be anticipated.
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CRf'C MINUTES
DECEMBER 30, 1983
Page 3
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REVIEW VERBAL DESCRIPTION OF OPTIONS IN PREPARATION FOR BRW WORK:
The City Manager was requested to approach the HRA as-to their
ability to continue working with BRW in defining adaptive reuses
of the Instant Web Building further. Specifically, could an open
budget amount of $2,000 - $3,000 be set for refining cost
estimates to represent current programming/adaptive reuse con-
siderations of the commission? The Manager stated that he would
relay this question to the HRA and was hopeful of a positive
response given their previous committment to determine the best
use for the existing facility.
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DRAFT OF STATUS REPORT TO CITY COUNCIL AND HRA: The City Manager
noted that he did attend the last meeting of the Housing and
Redevelopment Authority (HRA) to provide a verbal report as to
CRFC activities to date. The purpose of giving the verbal
report was in recognition of a recently received request from JLH
Associates to be designated as the exclusive developer for the
downtown area for the next 90 day period. Mr. Ashworth had met
w~th JLH Associates and informed them of the CRFC activities to
date/general desires to see a community center included within
the Instant Web building. JLH Associates stated to the HRA that
such a use, by the City, would be consistent with their overall
development plans and would strongly encourage such a develop-
ment. They further stated a desire to meet with the CRFC. The
HRA did not act on the developer's request, tabling action for an
approximate 30 day period. During the 30 day period the HRA
requested that JLH Associates meet with the CRFC to determine
whether the activities of the two groups were consistent.
After discussion, the committee instructed the Manager to contact
representatives of JLH Associates to establish a joint meeting
date. January 10th would be preferable with January 17th being
set as an alternate.
APPROVAL OF MINUTES: A motion was made by Pat Swenson, seconded
by Jim Killian to approve the amended minutes of November 29,
1983. (Amendment reflected that Pat Swenson was present).
Motion unanimously approved.
A motion was made by Jo King and seconded by Jim Killian to
adjourn the meeting. Motion unanimously approved.
TIME: 10:45 p.m.
Don Ashworth
City Manager
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C lTY 0 F
CBARHASSER
t:.
-
690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Park and Recreation Commission
FROM: City Manager, Don Ashworth
DATE: January 19, 1984
SUBJ: 1984 Fees:
a. Lake Ann Gate Fees
b. Park Dedication Fees
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The City Council/Park and Recreation Commission action on both of
these items is included from this past year. I do not foresee
the City Council approving a significant change for either of
these two fee schedules for 1984. The City Council's position
last year appeared to be most adamant in terms of gate fees. As
the park charge fee was set to the 1982 level, in 1983, some
minor percent increase may be warranted for 1984. The fund
balance of the Park Acquisition and Development Fund (fund into
which park charges are receipted) is very favorable. New
commercial/industrial construction (during the past two to three
years) accounts for the continuing increase in available funds.
Recognizing the fact that a good portion of the park development
monies are being derived from commercial/ industrial users, a
park gate fee change should be considered for employees of local
businesses. I am anticipating a request from at least one of our
local businesses to that effect.
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~ouncil Meeting May 16, 1983
6 c... <-/.iiA.
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P-
C 0 u n c i 1 w 0 man S wen son -' 'I h a v e a r'e com men d a t i' 0 n tog 0 a 1 0 n g wit h t his and
that is that any public egresses or accesses to the lake in any areas tha:
residents will permit, I think we should have some signs made.
Scott Martin - We have to put any regulations that are different than nor:
state boating regulations will have to be posted.
.
Councilman Horn - I think in addition to the other discussion of counter-
clockwise t~wasn't brought up at a public hearing, the no wake on Litr
Winnie is also something that hasn't been talked about. I think the rest
of them are self-explanatory.
Councilwoman Swenson moved to hold a public hearing on June 6, 1983, to
review the Water Surface Usage Ordinance. Motion seconded by Councilman
Horn. The following voted in favor: Mayor Hamilton, Councilwomen Swensor
and Watson, Councilmen Geving and Horn. No negative votes. Motion
carried.
PARK AND RECREATION COMMISSION APPOINTMENT: Councilman Horn moved to
approve-the recommendation of the Park and Recreation Commission and
appoint Charles Robbins to fill a vacancy on the Park and Recreation
Commission. Motion seconded by Councilwoman Swe,nson. The following vote:
in favor: Mayor Hamilton, Councilwomen Swenson and Watson, Councilmen
Geving and Horn. No negative votes. Motion carried.
HOUSING AND REDEVELOPMENT AUTHORITY APPOINTMENT: Mayor Hamilton nominate:
Pat Swenson to serve a five-year term on the HRA. Councilwoman Swenson
stated she would like to position first offered to Mike Niemeyer since
he had served in the past.
RESOLUTION #83-27: Councilman Horn moved the adoption of a resolution
confirming the appointment of Pat Swenson to the HRA. Resolution seconde:
by Councilman Geving. The following voted in favor: Mayor Hamilton,
Councilwomen Swenson and Watson, Councilmen Geving and Horn. No negative
votes. Motion carried.
FEE SCHEDULE, LAKE ANN PARK: Councilwoman Watson moved to set the park
fees for Lake ~Park as follows:
$4.00 resident seasonal pass
$4.00 daily gate fee
Senior Citizens free
Motion seconded by Councilwoman Swenson. The following voted in favor:
Mayor Hamilton, Councilwomen Swenson and Watson, Councilman Geving.
Councilman Horn voted no. Motion carried.
The City Manager noted that the Minnewashta Regional Park will be opening
and their fees will be $1.50 per car daily, $8.00 seasonal per family,
$4.00 seasonal per individual and $2.00 seasonal for senior citizens.
METROPOLITAN COUNCIL REDISTRICTING: Councilman Horn moved to direct staf'
to prepare a letter, to be sent to Legislators, Governor, and Bill Sando,
support of Bill Sando as Chanhassen's representative. Motion seconded bY
Councilman Geving. The following voted in favor: Mayor Hamilton,
Councilwomen Swenson and Watson, Councilmen Geving and Horn. No negative
votes. Motion carried.
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CITY\OF
CHAHHASSEH
11#
A~:" ! 2,-0 _
690 COULTER DRIVE · P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO:
City Manager, Don Ashworth
FROM:
1 ()
Park and Recreation Director, Fran Callahan '
DATE:
May 9, 1983
1983 Lake Ann Gate Fees
SUBJ:
The Park and Recreation Commission reviewed the fee schedule at
Lake Ann Park at their regular meeting of May 3. In order to reach
the projected revenues for 1983 and due to concerns regarding the
lack of state and federal funding, the Commission recommends the
following two options:
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Option 1
Resident Fee
Non-Resident Fee
Gate Fee
Option 2
Resident Fee
Non-Resident Fee
Gate Fee
$10.00
25 .00
5.00
$10.00
25.00
4.00
Manager's Comments: Please note the sections of the attached
Park Commission meeting where .' I discussed this item with the
Park Commission.
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Chanhassen Park and Recreation Comm~ssi9n
Minutes of Tuesday, May 3, 1983
Chairman Lynch called the meeting to order at 7:35 p.m.
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Members Present
Brian Foltz, John Mauritz, Mike Lynch, Joe Warneke, and
Tom Schoenecker.
Members Absent
Richie Hemping
Approval of Minutes
Mauritz moved, seconded by Foltz to approve the minutes of
AprilS, 1983 as written. All voted in favor and the motion
carried.
Interview of Candidate
The Commission interviewed Mr. Charles Robbins for the vacant
'position on the committee. Schoenecker moved, seconded by
Foltz to recommend Mr. Robbins be appointed to the position.
All voted in favor and the motion carried.
NewFoundland Dog Club of the Twin Cities
Joanne Savard, a representative of the Newfoundland Dog Club,
would like permission to use the facilities at Lake Ann for
water rescue training for their dogs. She stated that they
have used other lakes in the area in the past for this purpose.
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Mauritz moved, seconded by Foltz, to recommend approval of the
Club's request provided the City be given a copy of the Club's
insurance certificate" a, $4.00 per car fee be paid to the City
and the Park be cleaned up after the event. All voted in favor
and the motion carried.
;fC Lake Ann Gate Fees
The Commission reviewed the Gate Fee Schedule for Lake Ann.
In order to reach the projected revenues for 1983 and due to
concerns re9arding the lack of state and federal funding,
Foltz moved, seconded by Warneke, 'to recommend- that the
following schedule be adopted for 1983.
1983 OPTIONS
1. Resident fee $10.00
Non-resident fee $25.00
Gate fee $ 5.00
2. Resident fee $10.00
Non-resident fee $25.00 e
Gate fee $ 4.00
All voted in favor, and the motion carried.
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Bark and Recreation Commission Minutes
r>age 2
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The City Manager was present as a fOllow-up to meeting with the
Commission last month. The subject of both meetings were to
detail work assignments/program status in light of the ter-
mination of the Park Director's position on May 15, 1983. The
Manager noted that Fran Callahan had completed most of the work
associated wi th the major summ.er programs, i. e. scheduling,
umpire services, field assignments, registrations, etc. The
Manager has met with each of the participating groups, i.e. CAA,
Men's Over 30 Softball, new Commercial/Industrial League, etc. to
assure that communication problems were minimized. Contact per-
sons at City Hall have been assigned based on type of work to be
completed and contact persons/responsibility assignments of user
groups (CAA) defined, i.e. who determines "rain-outs", notifica-
tion of such, umpire contacts, verification of umpires working,
etc.
The summer youth employment program is still questionable. The
federal employment program appears to be intact (name has been
changed). However, given wage standards within the Chanhassen
area, few youth have been hired under the federal program. Most
Chanhassen youths employed by the city have been funded through
the Governor's Youth Employment Program which is still
questionable. The 1983 Budget does include additional monies for
temporary salaries (assumed that the Governor's Program would not
be continued). However, to obtain these monies, the 1983 Budget
also projected that the second half of the increase instituted by
the City Council, one year ago, would be approved. The previous
yearly pass fee was $3.00 and was raised to $4.00 last year - such
producing an approximate $2,000 increase in revenues. At that
time, the Council stated that the full increase would be phased
over a two year period. If this increase is approved, by the
Council, an additional $2,000 increase in revenues might be anti-
cipated. This $2,000 increase is needed to insure the 1983
budget stays in balance. However, both the commission and council
should be aware of the difficulty of'projecting this type of
revenue not knowing the number of warm days which will be
incurred (1982 had exceptionally warm days at traditionally high
volume times) and the fact that the Lake Minnewashta Regional
Park will be open this summer potentially diverting local traf-
fic. In 1982, we saw a number of vehicles not enter because of
the increase in daily fees to $4.00. An increse in daily fees,
to $5.00, maybe self defeating. Given the bargain fee for a
yearly pass, it would be recommended that this fee be increased
to $6.00 and leave the daily fee at $4.00. The commission may
wish to recommend a higher fee schedule then being recommended by
staff.
Other items discussed by the Manager included the advertisement
for a Park Secretary/Programmer for approximately 12 hours per
week. It was hoped that this position would take Park Commission
minutes (Sherma Coombs has stated her desire not to work this
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Park and Recreation Commission Minutes:
Page 3
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summer and is undecided for this fall). No applications have
been received, but publications will continue.
The Manager discussed staff assignments to carry out park
planning, capital budget (park. acquisition and development and
the park bond fund expenditures) and park maintenance activities.
The Manager will plan to attend the next Park and Recreation
Commission meeting for an additional status report as to each of
the above areas.
Respectfully Submitted,
Francis Callahan
Park and Recreation Director
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Councilman Horn - I guess what this really tells us is that we will only
have one major recognizable business in each new
building we have because the first one in will set the
tone for every sign that goes in there. If we had
somebody else that had some nationwide identification
sign like MGM~ they couldn't go in that building because
their sign would be a nationally syndicated type of thin!
and in all likelyhood would not be compatible. That's
the only drawback I see with having consistency beside
that the building next to it can have a totally differen-
motif. Where do you get your uniformity~ is it around
the building or is it around the district?
Councilman Horn moved to approve the sign request for Chanhassen Video.
Motion seconded by Councilman Geving. The following voted in favor:
Mayor Hamilton, Councilwoman Watson, Councilmen Geving and Horn.
Councilwoman Swenson abstained. Motion carried.
~~~~ i;:3a~A~~eC~~~~El:~;; f~~U~~~j~anM~~~~~gs:~~~~e~Ob~e~~~n~~~m~~r~o~~~rg~he
...... following voted in favor: Mayor Ham i 1 ton ~ Councilwomen Swenson and Watson
~~; and Councilmen Geving and Horn. No negative votes. Motion carried.
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~ouncil Meeting January 17, 1983
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Hamilton~ Councilwomen Swenson and Watso~, Councilmen Geving and Horn. No
negative votes. Motion carried.
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SIGN PERMIT APPLICATION, 530 WEST 79TH STREET, CHANHASSEN VIDEO: Kenneth
Wellens is seeking approval to install a 4 foot by 13 foot non-illuminated
wall-mounted business identification sign. Councilwoman Swenson expressed
concern that this proposed sign was not the same as other signs proposed
for the building.
LICENSING/PERMIT ORDINANCE: This item will be on the February 7 agenda.
PROPOSED LANDFILL: Mayor Hamilton gave a report on a recent meeting with
a Metropolitan Council committee.
DERRICK LAND COMPANY UPDATE: Mayor Hamilton reported on the status of thi~
proposed development.
OLD INSTANT WEB BUILDING:' Council members requested a joint meeting with
the HRA to go discuss the options for repairing the building.
FRONTIER TRAIL STOP SIGNS: The City Engineer reported that the stop signs
at Frontier Trail and Highland Drive have been installed.
STREET LIGHTS: Three street lights on Frontier Trail, one on Pleasant
View Road, and one on Kerber Blvd. will be installed by NSP in the near
future.
SEWER AND WATER BILLINGS: Mayor Hamilton suggested that when accounts are
delinquent letters be sent to the customer stating that unless the bill
is paid their water will be shut off. The City Manager suggested that the
late charge be increased to 10% on the unpaid balance. He will prepare
an ordinance amendment for the next Council agenda.
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C ITY(O F
CHANHASSEH
8.
p,~-'11
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690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
FROM:
Don Ashworth, City Manager
Francis Callahan, Park and Recreation Director ~~,
TO:
DATE:
January 12, 1983
SUBJ:
Park Fee Review
Attached you will find a copy of last years Council review.
I talked to Mark Koegler from Schoell and Madson about the
current Construction Cost Index for 1982. He said their most
recent figure, from December 16, 1981 to December 16, 1982 is a
7.2% increase.
The ordinance establishing the park charge fee sets forth that the
city council will review and adjust the park fee (by resolution)
each year.
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Should the city council determine to increase the park charge in
accordance with the guidelines set within the ordinance, the
following 1983 rates would be generated:
Dwelling Unit Type
Single family detached dwelling
Double family detached dwelling
1981
1982
1983*
$375
375
$415
415
$445
445
Multiple and Townhouse Dwellings:
Efficiency dwelling
1 bedroom dwelling
2 bedroom dwelling
3 bedroom dwelling
4 bedroom dwelling
100
185
300
370
385
110
200
330
405
425
115
215
355
435
455
Commercial/Industrial (per net
developable acre)
940
1,035
1,110
*This column was adjusted to the nearest $5 amount for ease of
administration
Council action this evening is to adopt a resolution establishing park
charges for 1983. Adoption of the 1983 schedule is recommended. 4It
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Manager's Comments - January 17, 1~83
Since 1978 the city has used the construction cost index as a
means to calculate the increase in park fee charges each year.
Use of some other form of indicator could present a problem for
the city in future years. However, it must noted that our
experience with construction costs (commercial, residential, and
city construction) has remained. relatively constant from one year
ago. Further, recent studies completed by the Housing and
Redevelopment Authority reflect that land values have addi-
tionally been stable during this past year. Based on these fac-
tors, this office would recommend that the fee remain at 1982
levels.
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As the above recommendation is a departure from past policy, the
city council may desire to have the Park Commission review this
recommendation prior to final action being taken by the council.
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~ MarKer I rct-"15
Latest Week
COST INDEXES
ENR 2<>-<:IUe5
1913 = 100
Construction Cost
Building Cost ...................
Common labor (ee) ........
Skilled labor (BC) .............
Materials ,.........................
Dec. 16
Index
value
3.960.49
2,310.58
7.622.11
3,484.75
1,593.69
Change Irom last
month year .
% %V
+1.6 +7.2
+2.2 +6.1
+ 1.2 +9.0
+1.3 +9.4
+3.6 +2.0
.' NEW CONSTRUCTION PLANS ..5000
."-4700
. ..-4400
..-4100
.' '-3800
..3500
;~ j~:,~-'i~;.~:r.t:::
.'.,-':'}f;i-'-:.~-:(EH-2600
. ,-2300
f.~ifi~~;i~~~;~;i~~~(~.~~.~ . .;~\~~<"';~'~:.~:t~~
Htii "'IIi,ii (hi I,ll l'llt 1,,, ',",li, i Illlli i It! #
1G~~~~~i~i..':s;r~~8r:t;.:~~J;.::.
5O-stale totals
ENR..-eported
BIDDING VOLUME
, Total constnlctton. _
Heavy & highway __
Nonresldentlal bldg __
Houslng. multiunit '_
NEW PLANS
Total constnlctlon. _
Heavy & Highway, total
Water use & control ........
Wate<WOrks ..................
Sewerage .....................
Treatment plants .....
Earthwori<. wat9fWays
Transportation .................
Highways ......................
Bridges .........................
Airports .........................
Terminals, hangars ..
Elec, gas, comm. ............
Other heavy const ..........
Nonresldentlal bldll _
Manufacturing ..................
Commercial .....................
Offices ..........................
Stores, shopping ctrs ..
Educational......................
College, university .......
Medical............................
Hospital ........................
Other ................................
Houslng, muttlun". _
Apartments ..................
Week of
Dee. 16 1982
S millions
3,727.5
1,765.4
115.4
38.2
63.7
28.5
13.4
1,474.2
1,131.7
225.2
107.3
94.5
120.0
55.8
1,085.0
119.8
420.6
230.0
66.1
178.6
131.6
142.0
98.6
224.0
877.1
685.8
Cum. 51 weeks
change
'81-'82
%
958.4
395.3
404.4
158.8
70,867.6
26,405.9
34,552.4
9,909.2
145,838.5
45,992.5
14,266.9
2,842.0
7,052.1
3,565.6
4,372.8
20,826.4
12,083.0
3,088.1
4,084.9
2,796.4
7,035.5
3,682.1
72,315.6
6,882.6
30,908.0
19,774.7
5,931.7
7,557.4
3,225.2
10,615.9
8,823.2
16,351.8
27,530.4
18,0432
'e.cu. 1.2 IamIy __ MorWTun sizes i1duded or.: __
pWlls "-Y ond I'r1t'"'I CllflSlI\lC1ICf 5100,000; building. S5OO,OOO.
NEW CONSmUCnON CAPITAL
Total new cepltal ..........
Caporate secunties ........
State and rnunidplll ........
Housong ........................
ett- bIdg sod heavy...
42
Week of
Dee. 18 1982
S millions
1,711.0 48,411.2
105.0 5,776.1
1,506.0 42,685.1
o 22,262.9
1,506.0 20,472.2
Cum. 51 weeks
change
'81-'82
%
+19
-21
+28
+35
+22
ENRIDecemb8r 23, 1982
I~
Latest Month
NEW.ORDERS AND CONsTRUCTION BIDDING VOLUME INDEXES 1967 100.
ENR Construction bidding volume .................
seasonally adjusted ......................................
Southern pine new orderst .............................
Douglas fir new orderst ...................................
Fabricated structural steel bookings' .............
industriat. ......................................................
bridges' .........................................................
Nov.
216
222
Oct.
258
265
112
88
131
n.a
n.a
% change.-
mo. ago yr. ago
-16.3 + 12.5
-16.2 + 12.7
+19.1 +21.7
+ 18.9 + 6.0
+ 1.6 n.a.
n.a. +n.a.
0.3. n.a.
% chg.
'~1-.
- 4.8
-11.7
+31.0
n.a
n.a
~~.~~of Steel ConsIructK:ln. 3tdQU8lW, publitlhedquwtertv, 10-1982-'00: % chg. mo. .~I~ 1"1-1"1'191 ago; % Chg. '8'."82
tNational forest Products Association
Nov, % change 1982 % change
1982 from 11 mos. from
(mil) Oct.'82. (mil) year ago.
1,835.3 -51 34,112.0 + 9
336.4 -87 21,011.6 + 10
173.7 +144 1,555.3 +55
0 -100 18,100.9 + 18
162.7 + 87 1,355.4 -so
1,430.2 +28 12,119.6 + 21
165.6 +108 1,188.9 +93
303.1 -70 4,022.3 +20
0 0 0 -100
31.0 +11 321.7 - 1
0 0 5.0 -86
382.5 +.... 5,002.8 =.
298.0 +.... 487.1
250.0 +.... 791.8 +1
68.7 -43 1,280.8 -23
CONSTRUCTION MACHINERY DISTRIBUTOR SALES INDEXES Sept,1981 100
Reported by Associated Equipment Distributors
Sale!>-AED survey 01 270 dealers ........................
Inventories-AED survey of 270 dealers ................
Inventory.sales ratio in months ................................
Sept.
75
88
4.4
% change from
mo.ago yr. ago
-5 -25
-1 -12
-4 +18
9 mos.
average
61
91
4.4
STATE AND MUNICIPAL BONO SALES FOR CONSTRUCTION
- 1
+ 3
- 4
- 1
Total bond sales (ENR reported) ..................
Buildings, total..................................................
Schools .....................................................
Housing .....................................................
Other Buildings .........................................
Heavy and highway construction, total ...........
Wate<WOrks ...............................................
Sewerage, pollution control .....................
Bridges ......................................................
Highways ...................................................
Earthwork, Irrigation, Drainage .................
Electric and gas utilities ...........................
Airports ......................................................
Mass Transit .............................................
General improvement and unclassified
-10
- 5
- 3
-26
+ 2
- 5
+10
- 3
-13
- 5
+27
+46
-23
+36
-12
-61
- 3
- 5
-18
+19
+26
+ 1
+ 5
+ 4
-12
-20
-_on_week
CONTRACTORS FAILUREs-Reported by Dun" Bradstreet
From last
year
+73
+52
+78
+94
Nov.
1981
290
125
16
149
Oct.
1981
361
139
t9
200
% chg.
month
-20
-10
-16
-27
1981
11 mo.
3,236
1,329
183
1,725
All contractors .............................................
General building contractors ....................
Other general contractors ........................
Special trade contractors .........................
Trends to Watch
% chg.
'81-'82
-19
- 9
+12
%c:hg
'80-'81
+49
+34
+66
+62
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JAN II 1983
~l ry OF CHANHASS!:......
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CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
RESOLUTION
DATE:
January 18,1982
RESOLUTION NO:
82-03
MOTION BY COUNCILMAN:
Horn
SECONDED BY COUNCI~ffiN: Neveaux
REQUIRED fu~NUAL RESOLUTION OUTLINING NEIGHBORHOOD PARK COSTS FOR
ACQUIRING AND DEVELOPING AN AVERAGE ACRE FOR SUCH USE
WHEREAS, Ordinance l4-A and l4-C, as amended heretofore, is
a duly adopted ordinance for the City of Chanhassen, Minnesota; and
WHEREAS, said ordinances require that the City Council shall
act to adopt by resolution, the average acre acquisition cost and
the average acre development cost for neighborhood parts through the
entire city, and a "Recreational Area Charge" for commercial/office/
industrial lands; and
WHEREAS, such average costs are upon determination to be utilized
in the formula as outlined in Ordinance l4-A, as amended, for
determining each dwelling unit park charge for each year and updating
of such charges can most reasonably occur by use of the construction
cost index; and
WHEREAS, the City has evaluated all of its incurred costs for
neighborhood parks relative to acquisition and development for the
past years;
NOw, THEREFORE, BE IT RESOLVED, that the City Council hereby
establishes the following average acre costs for 1982 to be utilized
in the park charge formula.outlined in Ordinance l4-A:
Average Acre Acquisition Cost:
Average Acre Development Cost:
$ 7,048.12
$13,215.62
FURTHER, IT IS RESOLVED, That these designated 1982 average
acre neighborhood park acquisition and development costs shall result
in the following neighborhood park charge for each dwelling unit
described in Ordinance l4-A as amended:
DWELLING UNIT TYPE
PERSONS/UNIT CHARGE
Single Family detached dwelling
Double Family attached dwelling
3.3/unit
3.3/unit
$415.00
$415.00
\.
DWELLING UNIT TYPE
"':'.
.;.
PERSONS/UNIT CHARGE
Multiple and Townhouse Dwellings
Efficiency dwelling
1 bedroom dwelling
2 bedroom dwelling
3 bedroom dwelling
4 bedroom dwelling
l.l/unit
1. 4/unit
2.5/unit
3.3/unit
3.3/unit
$110.00
200.00
330.00
405.00
425.00
.
FURTHER, it is hereby determined that for 1982, a recreational
area charge is set at $1,035 per net developable acre for all
commercial/office/industrial properties in accordance with Ordinance
l4C.
The foregoing charges are effective as to building permits issued on
January 19, 1982 and thereafter until changed by further resolution
of this Council.
Passed and adopted by the City Council of the City of Chanhassen,
Minnesota, this 18th day of January, 1982.
ATTEST:
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Don Ashworth,
...-....
~ &L
~Cl~'lto; Mayor
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City Manager
YES
NO
ABSENT
Mayor Hamilton
Councilman Geving
Councilman Neveaux
Councilman Horn
Councilman Swenson
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CI_TY OF
CHAHHASSEH
7.
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690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Park and Recreation Commission
FROM: Bill Monk, City Engineer
DATE: January 19, 1984
SUBJ: Volunteer Projects
.
As requested by Chairman Lynch, I have reviewed work items slated
for 1984 in terms of potential for involving volunteer assistance.
I conclude that these work assignments more readily fall into
maintenance department or contractor categories and afford little
opportunity for volunteer involvement. Be aware that this
assessment is not derived from any dislike of volunteer par-
ticipation, but instead is based upon a realization of the work
assignments required for the orderly and economical completion of
every work item.
The only exception to the above might involve the proposed Lake
Ann Park Shelter. When the location for and type of shelter has
been chosen (now that our LAWCON grant application has been
denied), the commission may wish to seek out donations and
establish a volunteer work program to allow for construction of a
more permanent facility. This, however, would require a good
deal of supervision to coordinate the many facets of such a pro-
ject.
Should Commission members have any additional suggestions for
volunteer projects, please mention them to staff- at Thursday's
meeting. Also, be aware that as unscheduled or special work
items arise, they will be reviewed as to their potential to
include volunteer participation.
.
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Administrative Items
The following items are primarily status reports. Commissioners
should feel free to request that any of these be placed on the
agenda if points of clarification are desired:
a. 1984 Budget (as adopted)
b. South Lotus Lake Boat Access, Status Report
c. 1984 LAWCON Applications
d. Part Time Park and Recreation Position,
Update Report
e. 1984 Construction Projects, Lake Ann:
1. Sealcoating Streets and Parking Lots
2. Bituminous Concrete Resurfacing of
Tennis Court
f. Correspondence
6
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ClTY OF
CHAHBASSEH
~
U f9.J
690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Park and Recreation Commission
FROM: City Manager, Don Ashworth
DATE: January 19, 1984
SUBJ: 1984 Budget
Attached please find the 1984 City Budget as adopted by the City
Council on October 3, 1983. Park and Recreation related items
are found on Statement 2 (pages 4 and 6) and Statement 4 (pages 1
and 2). The detail sheets, pertinent to the Park and Recreation
Commission, are also included (loose leaf sheets).
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FUND; GENERAL
DEPARTMENT; PARK AND RECREATION
FUNCTION; PARK AND RECREATION COMMISSION
1984 BUDGET
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Commentary
Function; To provide advice to the City Council in matters pertaining to
recreation and parks and to cooperate with other groups in advancing sound
recreation and park planning and programs throughout the community. The
Park and Recreation Commission is composed of five members who are appointed by
the City Council for staggered terms.
Expenditures:
General Comment: Normal expenditures are anticipated for this function.
Included within the function is temporary secretarial support for preparation of
minutes for commission meetings.
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-37-
FUND: GENERAL .
DEPARTMENT:.PARK A-NO RECREA nON
FUNCTION: PARK AND RECREATION ADMINISTRATION
1984 BUDGET
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Commentary
Function: To administer the planning, development, and coordination of leisure
time activities within the community. This function is responsible for physical
planning and development of parks, open space, trails, etc. It is also respon-
sible for park and recreation administration including overall development of
park planning programs in conjunction with the Community Services Commission and
School Districts, and social planning and program development in coordination with
the Community Services Athletic Association, Senior Citizens, etc.
This office works closely with the City Public Works Department to complete deve-
lopment and to coordinate maintenance of facilities.
Expenditures:
Personal Services: Full-time employees are as follows:
Number
1983 1984
Park and Recreation Supervisor - 5 months
1
1/2
Due to the reduction in state aids, the position was eliminated as of 5/15/83. A
part time student was hired to coordinate the summer programs such as scheduling
softball, coordinating activities with Community Services Program, etc. We anti-
cipate some type of part-time coordinator for 1984.
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-39-
("
h
FUND: GENERAL
DEPARTMENT: PARK AND RECREATION
FUNCTION: RECREATION PROGRAMS
1984 BUDGET
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Commentary
Function: To provide a year round recreational program which reflects a variety
of interests in the community and which develops a social, physical, cultural and
aesthetic quality for our citizens. Programs funded from this function are sup-
ported both by fees charged to those utilizing programs and by general tax dollar~
Expenditures:
General Comment: Expenditures for this function include expenditures for main-
tenance of hockey facilities and part-time staff for such, payments to the
Community Schools for programs such as tennis lessons, life guards at Lake Ann
Park, and other Community Schools programs provided specifically for Chanhassen,
funds for Senior Citizen activities, etc.
(
Personal Services: Included within this account are overtime costs for full-
time employees in recreational programs, i.e. flooding skating rinks, etc.
($850). Also included in this section are the salaries for temporary employees
such as life guards at Lake Ann Park, warming house attendants, etc.
Contractual Services: Included within this account are fees for service 4It
representing the community's payment to the Community Schools for providing
various program activities specifically for the City of Chanhassen (Chaska and
Minnetonka School Districts).
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FUND: GENERAL
DEPARTMENT: PARK AND RECREATION
FUNCTION: SELF-SUPPORTING PROGRAMS
1984 BUDGET
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Commentary
Function: To supplement overall recreation programs by providing a budgetary
vehicle by which new programs, which are primarily self-supporting (revenues
generated by user charges equals costs), can be accomplished.
Expenditures:
General Comment: This was a new function proposed in 1978. Programs funded
under this function are self-supporting, i.e. men's softball, gymnastics, hobby
and craft courses, instructional courses, etc. In total, $4,000 is proposed
under expenditures with $4,000 being proposed under revenues. Expenditures may
exceed amounts shown or be less than shown; however, revenues must never be less
than expenses. The offsetting revenue account fo~ this expenditure account is
separately accounted for under the General Fund -Revenue section of the budget.
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.." .. ...
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1984 CAPITAL IMPROVEMENT BUDGET
FOR PARK h~D RECREATION
(As Adopted by the City Council on October 17, 1983)
1.
Chanhassen Pond Park
- pave walkway from Laredo to Viewing Stand
- minor landscaping improvements
2. Lake Ann Park
- portable fishing dock (carryover, "T" type)
and add "T" to existing dock
- replace lifeguard towers and locker
3. Meadow Green Park
- tot lot
- miscellaneous landscaping
4. Lake Susan Park
e
- landscaping
- tables and benches (carryover)
- fishing dock ("T" type)
5. Minnewashta Park
- relandscape ditches
- enlarge tot lot or landscape
6. Herman Field
- refine details of development plan
7. General
- tree farm reforestation
- picnic tables
8. Park Shelter in Lake Ann pending our
LAWCON application
TOrrAL
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$1,250.
300.
1,500.
2,000.
4,000.
400.
8,000.
800.
1,500.
800.
1,200.
1,200.
1,000.
800.
8,050.
$33,800.
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CI_TY OF
CHANHASSEN
gh.
690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
January 11, 1984
Department of Energy and Economic Development
Attn: Mr. Jeffrey Hanson
940 American Center Building
150 East Kellogg Blvd.
st. Paul, MN 55101
Dear Mr. Hanson:
I believe agreement has been reached with Mr. Bloomberg to
acquire approximately eight (8) acres for a boat access on the
south end of Lotus Lake. The Chanhassen City Council has
reviewed the concept plan/terms and has instructed City staff to
place such into a form for final public hearing/consummation.
Under the agreement reached with Mr. Bloomberg, a land exchange
would occur for approximately four (4) to five (5) acres at the
northerly park site (same acreage as previously discussed and on
file in your office). The approximate eight (8) acre parcel to
be obtained from Bloomberg, as a part of the exchange, will have a
value far in excess of the northerly acreage, i.e. the City would
be receiving approximately 300 feet of lakeshore/existing home/
acreage for parking and small ballfield/etc. (see attached plan).
It is reasonable to assume that the property will be valued (by a
professional appraiser) at $600 to $1,000 per foot of lakeshore.
By contrast, the northerly acreage is anticipated to carry a
value of approximately $10~000 per acre (not including
assessments).
Construction costs for the access road/parking area/grading/boat
access remains higher than the amount allocated under the grant
for the northerly boat access. However, under the terms reached
with Mr. Bloomberg, these costs would be paid through other local
monies/property assessments.
As can be seen from the above outline, I believe the City has made
significant progress since our last conversations. Additionally,
Mr. Bloomberg, the City, and I am assuming yourself, are desirous
of being able to start the boat access construction as early in
1984 as possible. Recognizing the numerous hearings/legal
requirements/bidding processes which are yet to be completed, I
am concerned with our ability to meet our goals. We are
,Mr.JJeffrey Hanson
January 11, 1984
Page 2
...
...
currently preparing a boundary survey for the acreage to be under 4It
City ownership within the Bloomberg parcel. Once legal descrip-
tions have been completed, we will order an appraisal of both the
northerly five (5) acre parcel (previously surveyed) as well as
the eight (8) acre parcel to ,be acquired within the Bloomberg
parcel. Do you require two (2) appraisals?
In recognition of our desire to be able to move forward as
quickly as possible with this project to assure 1984 construc-
tion, is there any way that:
- Your office could proceed with determining whether the pro-
posed land swap would meet your requirements for land
exchanges? Again, I would not make this type of request if
I was not absolutely assured that the value of the Bloomberg
parcel will be five (5) to eight (8) times higher than the
value of the northerly parcel; and
- Your office could proceed with any form of legislative or
other approvals necessary to officially change the alloca-
tion of the boat access grant monies from the northerly
park parcel to the Bloomberg parcel? Any action taken by
your office would, of course, be conditioned upon the City
successfully completing the land use hearings, as required
by the Federal Government, prior to commencing any form of
construction on the property; and
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- Mr. Bloomberg's fiscal year ends January 31, 1984. Could
the City complete the legal work for the exchange (gift of
remaining value difference) - such being conditioned upon your
office's final approval/necessary hearing approvals? The
reason for the question recognizes that you have not pre-
viously wanted the City to take ownership prior to
obtaining grant approval. However, in this case, the grant
has already been awarded, we are simply switching the loca-
tion for construction to a parcel of larger size and of
greater value than the parcel being disposed of. This is a
major point to Mr. Bloomberg and, I am therefore hoping for
your concurrence with my interpretation.
I continue to appreciate your help with our project. I am extremely
happy with the progress which has been accomplished and I would
hope that we will be able to move forward with this project as
quickly as possible. Your response to the questions posed (plus
any additional comments regarding points I may have missed) will
be greatly appreciated.
Sizce -:y, u!.'
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Don Ashworth
City Manager
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CI_TY OF
CHANHASSEN
690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
January 12, 1984
Mr. Herbert Bloomberg
Bloomberg Companies
Box 100
Chanhassen, MN 55317
Re: Bloomberg Landing
Dear Herb:
I am pleased that we were able to reach agreement regarding the
terms and conditions of a land exchange and concept plan for the
boat access. I did have an opportunity to review our discussions
with the City Council and to generally review the concept plan.
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TERMS OF AGREEMENT
It is my belief that we have reached an agreement regarding a
land exchange under the following conditions:
The City will make a cash payment to you in the amount of
$40,000. As the final plat will show three separate areas
under city ownership, I will be moving forward under the
premise that the $40,000 payment will represent payment for
the lot adjacent to the wellhouse (tennis court lot).
Although we };lave not discussed this level of detail, I
believe such is in line with our general conversation.
Secondly, by making thepayrnent for the tennis court prop-
erty, we wilL be able to separate this transaction from
the exchange/donation of the remaining portion of the property
(hereafter referred to as Outlot I [property north of the
access road including 300 feet of lake frontage, yellow house
frontage and turnaround area] and Outlot II [property lying
south and west of the access road including the parking areal
ballfields/tot lot area]).
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- The City will carry out an appraisal(s) of Outlots I and II
as well as the approximate 4 to 5 acre parcel currently owned
by the City on the north end of Lotus Lake. Initial indi-
cations would reflect that the appraised difference between
the two ownerships will be in excess of $200,000. The land
exchange would be conditioned upon:
..-~~.--' ..-
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Mr. Herbert Bloomberg
January 11, 1984
Page 2
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a). The actual land appraisals, as carried out by a
recognized appraisal firm(s), would exceed such
$200,000 differential; and
b). That the state agrees to the land exchange; and
c). That you have received confirmation that the work
completed by the City does represent a legally
documented/acceptable donation under Internal
Revenue Tax Law/Rules; and
d). As a part of the land exchange you would pay the
special assessments outstanding on a 4-5 acre par-
cel of the northerly park acreage. The amount of
the assessment would be $41,861, at 7% interest,
over an eight year period (commencing with first
taxes payable in April of 1985 and ending in 1992);
and
e). That the cost of special assessments, for the four
residential lots retained under your ownership and
receiving benefit from the access road would be
paid by you. The calculation of said assessments
for sewer/water (if required to be constructed) and
street improvements will be calculated by the
engineer using the same standards for determining
benefit as is used in any other municipal project.
The terms of the assessments will be typical to
other similar projects, years of assessment,
interest rate, etc. Initial estimated cost to the
four lots is $30,000; and
e
f). Completion and favorable approval of the land use
plans for both the park property as well as
remaining residential property to be developed pri-
vately (including outside agency approvals); and
g). The land exchange shall not be in lieu of any
public hearing requirements, nor shall the City
provide any special considerations, nor deviate
from ordinance standards regarding land use,
rezoning, nor waive any fees or charges, nor in any
other way give special treatment as a result of
accepting the land exchange/donation of property.
Next Steps:
a). Bloomberg Survey: The boundary survey, received
from you, will be forwarded to our engineers. They
will be asked to prepare a new boundary survey for e
the entire parcel and map out the proposed parcels
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Mr. Herbert Bloomberg
January 11, 1984
Page 3
targeted for City acquisition. These maps will
mark the starting point for appraisal and prelimi-
nary plat preparations.
b). You should schedule a meeting with the planning
department to make application for subdivision/
rezoning of the remaining portion of the property.
If this letter differs from our conversations, please notify me.
As always, it remains a pleasure to work with you.
511'
Don Ashworth
City Manager
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CI.TYC OF
CHANHASSEN
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690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUH
TO: Mayor and City Council
FROM: City Manager, Don Ashworth
DATE: December 19, 1983
SUBJ: status Report - Lotus Lake Boat Access
In February of this year, the City Council held a public hearing
to consider whether a boat access should be constructed on the
north Lotus Lake Park property. Based on input received and the
recommendation of the Lotus Lake Boat Access Study Committee, the
City Council acted to deny construction of the boat access on the
northerly acreage. Secondarily, the Council stated that the City
should first pursue construction of a boat access on the Bloomberg
property and, should that option fail to be viable, consider
construction of said access on the DNR property.
e
The following represents a status report of the continuing viabi-
lity of both the Bloomberg site and DNR property. Salient factors
of the northerly park parcel have been included as such does
affect both the financial and legal feasibility of the two other
sites.
LOTUS LAKE BOAT ACCESS
--
STATUS REPORT
"',B ",
""I
I. Northerly Park Parcel
- Entire 27 acres required to be purchased to obtain
grant and donation of southerly 10 acres of site.
- Northerly 5+ acres not needed for park purposes.
Northerly 5+ acres served by public improvements prior
to City acquisition (assessments totalled approximately
$45,000 principal).
- Park Commission, Planning Commission and City Council
approved a 20 acre park plan and agreed to sell
northerly 5 acres.
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c.
Mayor and Council
December 19, 1983
Page 2
J
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.- State blocked efforts to dispose of northerly 5+ acres
unless equivalent acreage was obtained somewhere else
on lake.
- Debt payment had to be paid. At present, all
assessment costs have been paid via park funds/
general obligation levies.
- Council determined that boat access should not occur on
this property.
- Boat access grant = $115,000+ (City Share = $28,000+,
allocated/reserved in Park Bond Fund).
II. DNR Property
- Site Plan not developed for public inspection.
- Property has been "site reviewed" and determined
suitable for access.
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- Cost estimates were developed for construction ($50,000+
with extent of dredging estimated). Construction would-
be minimal, no curbs, (storm water retention areas?),
etc.
- Grant can be switched to DNR site. Ownership would not
be required. City would have to demonstrate "control"
of the project, i.e. joint powers agreement such as
occurred in City control of construction of tennis court,
lighting, and vita course at Chanhassen Elementary
School (3 separately funded projects). The State does
not allow leasing of State owned property and the
"control" requirement could be a problem. Both Karen
Loechler and Jeff Hanson are willing to explore these
questions further within their departments/legislature
if the City wishes to pursue this option further.
- DNR sees benefit in both sites - 1) their site because
of the close proximity of parking to the access ramp,
and 2) the Bloomberg site minimizes neighborhood
problems which will develop an access in the rear yards
of Colonial Grove/Lotus Lake Estates.
- This office prefers DNR complete the construction.
However, to meet grant "control" definition, the City
may be forced to: hold hearings, prepare plans and
specifications, obtaining agency approvals, etc. (Add
10-20% to construction costs.)
e
- Both DNR and our City Engineer have confirmed that a
300 foot site distance can be marginally achieved.
(
Mayor and Council
December 19, 1983
Page 3
-~
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- The DNR site would not qualify for land in lieu (swap)
of the northerly 5 acres of the 27 acre Lotus Lake
Park, i.e. DNR owned prior to construction of boat
access.
- In light of cost differentials, DNR finds it difficult
to provide additional financial support for the
Bloomberg boat access.
Bloomberg Site:
The preliminary site plan has changed. Seven plans that did not
work have produced a plan meeting original objectives and at a
cost approximating the grant amount. Salient points of the plan
include:
- The existing home on the lower level mu~t be removed to
accommodate the access. The upper road has been
shifted to allow for an additional lot hopefully in
lieu of the lost lower lot. Deletion of the house adds
an aproximate 50 foot distance to the 250 feet of
public access/picnicking/fishing dock frontage on the
lower portion of the property.
- Parking in the lower portion of the property is not
feasible, i.e. high retaining walls would be required,
construction would remove all existing vegetation,
proper grades could not be achieved. The present plan
leaves the vegetation on the slope of the hill and
should thus assure attractiveness of the site from both
the upper tier as well as from the lake.
e
- A parking area on the top shelf is feasible and would
be quite attractive while providing lake frontage lots
of benefit to the developer. The attractiveness/
benefit to developer is achieved through cutting the
parking area/street at the point of access to the boat
launch (approximate 10' cut). Although attractive,
this has added costs not originally estimated. The
parking area would serve bothtnallfield and tot lot
area as well as the boat access. The design would be
similar to parts of Lake Ann where the natural terrain
would create an amphitheatre for both the ballfield
area as well as the parking area.
- The Bloomberg site remains eligible as a "land-swap"
for the northerly 5 acres of the 27 acre Lotus Lake
Park site.
- The plan does consider an access road to Hill Street.
It would be proposed that Hill Street be closed and
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Mayor and Council
December 19, 1983
P ag e 4
...
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have traffic from those four homes diverted to the new
access point on to Highway 101 (current Hill Street
access is very dangerous as it sits on the existing
curve) .
- The overall property being proposed for public
ownership under the plan is higher than originally
estimated, i.e. acreage now approximates six to
seven acres. The existing wellhouse property would be
enlarged to provide additional land for a tennis court
and small parking area.
Conclusion
No action is required of the City Council at this time. City
staff will continue to pursue the first option chosen by the
Council this past spring, i.e. establishment of a boat access on
the Bloomberg property. However, this status report is being
presented as the work to be completed by staff, at this point,
would be different if the City Council determined that they would
rather pursue the DNR site versus the Bloomberg site. Specifically,
the work efforts needed to bring either site up to the point of
being able to hold public hearings would be different, i.e:
e
a. DNR Site: Prepare documentation of City "control" of
project; Preparation/tentative DNR approval of perpetual
joint powers agreement; legislative approval of rede-
signation of grant (usage of remaining grant monies?);
DNR/City agreement as to hearing/maintenance/control
powers; or
b. Bloomberg Site: Appraise site; appraise northerly 5+
acre site; complete sketch plan; submittal to State;
tentative legislative approval of switch; Planning
Commission orders land use hearings including
State/DNR/LAWCON input.
As can be seen from the above outline, the next steps for either
option do represent an additional cost factor to the City, i.e.
boundary plat of the land proposed for City ownership within the
Bloomberg parcel would be required for appraisal purposes, two
separate appraisals required, etc. This status report has been
prepared recognizing these cost factors.
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CI_TY(OF
CHANHASSEN
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690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Mayor and City Council
FROM: City Manager, Don Ashworth
DATE: December 19, 1983
CONFIDENTIAL
SUBJ: South Lotus Lake Boat Access
The status report regarding the Bloomberg Boat Access, as pre-
sented in the Council packet, does not speak to financial nego-
tiations occurring between Mr. Bloomberg and the City. As these
are land negotiations, I am placing the following comments in the
form of a confidential memorandum to the City Council. Mr.
Bloomberg has been extremely cooperative with the Mayor and
myself and I would not want to emoarrass him should a decision be
made to pursue some other option.
Our ability to put together a package which would be financially
advantageous to both the City and Mr. Bloomberg has been extremely
difficult, i.e:
e
- Both Mr. Bloomberg, the Mayor, and myself had believed that
the acreage to be "swappedll would be roughly equal.
Potentially the northerly acreage would be slightly higher
than needed for an access on the Bloomberg property and thus
approximate anticipated valuation differences.
Additionally~ as the boat access would be constructed via
grant monies, the potential of reduced assessments for any
private lots abutting that access road potentially could be
reduced. These fantasies quickly disappeared as:
a). Design required the removal of the 'yellow house and
thereby a lake frontage lot. Although the existing
home is in poor condition, it does have sewer and
water and, given its lake location, would readily
sell for 60-$80,000.
b). Construction costs were significantly higher than
anticipated ($280,000). The seven different concept
plans all were attempts to reduce these costs while
providing as much flexibility for private develop-
ment within the plat. These redesigns eliminated
e
Mayor and Council
December 19. 1983
p ag e 2
-'.
...
e
the second shelf parking area, frontage road adja-
cent to Highway 101, and reduced paving to the
access itself. The re-orientation of Hill Street
could not be deleted even though such does not bene-
fit either the developer or the boat access. At
present, the total cost for construction is estimated
at approximately $150,000; and
c). The necessity to "take" the yellow house, establish
enough acreage for a ballfield, make connection to
Hill Street, and to increase the acreage adjacent to
the wellhouse to usable site standards, has produced
greater public (park) acreage within the Bloomberg
site than would exist on the northerly site
(approximately six to seven acres versus four). The
initial appraisal was also a shock, i.e. the value of
the proposed public lands will approximate $300,000
(300 feet of lake frontage at $800 per foot plus the
value of the existing home and acreage on top of
hill) versus the initial appraisal of $40,000 to
$50,000 for the currently owned park land. This is
a significant value difference for a "swap".
e
Despite the setbacks noted above (which at times I believed to be
insurmountable), I believe a tentative negotiated position has
been reached with Mr. Bloomberg if acceptable to the City
Council. We have not previously gone through a donation process
with Mr. Bloomberg and, as such, he was not fully aware of the
benefits of such. Without this one major trump card, I do not
believe the following agreement would be possible, i.e:
- The acreage swap would be acceptable even though the city
acreage would be less than proposed to be received.
- Mr. Bloomberg would not seek additional compensation for
either the additional 50 feet of frontage or the yellow
house. Herb does have certain financial responsibilities
regarding the property. Even though the donation provides a
significant financial benefit, a cash payment of $40,000 is
being sought (this amount was significantly higher and I do
not believe it is possible to reduce it further).
e
- Mr. Bloomberg agrees to pay assessments for public improve-
ments as a part of the project which would approximate the
difference between the grant amount and the total construc-
tion cost, i.e. approximately $30,000.
- Mr. Bloomberg would agree to pay the assessments originally
levied against the northerly park property ($45,000). This
amount had been scheduled to be paid by the Park Acquisition
fund when it was learned, this past year, that the City
Mayor and Council
December 19, 1983
Page 3
A
could not dispose of the northerly five acres. (See
attached memorandum dated September, 1983 and DeLaHunt Voto
letter of 11/1/83.) As Mr. Bloomberg would now pay these
assessments, it is proposed that the Park Acquisition fund
pay $40,000 to Mr. Bloomb~rg in lieu of paying monies to the
debt service fund.
e
- The platting of the entire property would occur at one time,
i.e. the public hearing process dedicating the boat access/
public lands for public purposes would occur simultaneously
with platting of the remainder of the Bloomberg property.
Mr. Bloomberg sees this as necessary to insure that the plat
process is expedited and believing that such would reduce
opposition which previously existed. I understand Mr.
Bloomberg's feelings. However, I can assure the Council that
neither the Mayor nor myself, in any discussion, ever
relayed any form of special treatment to Mr. Bloomberg for
the remaining portion of the plat. I sincerely believe that
staff comments have and will continue to be the same
regardless of whether the dedication process is consummated
or not.
Conclusion
I believe the goals of the City Council originally set can be
achieved. The proposal before you allows you to dispose of the
northerly five acres (four acres after right-of-way subtracted)
while providing the cash needed by Mr. Bloomberg. The Council
would be achieving a tremendous park facility in close proximity
to a population area not currently served by a neighborhood park.
The boat access/ picnicking/fishing dock potentials for the site
are tremendous. The cost is no different than anticipated for
the northerly site - such later to be found that the cost estima-
tes for construction were not realistic, i.e. the road into the
northerly site plus the boat access would have been far in excess
of the $115,000 projected. Additionally, by the city taking the
lead role in establishing the boat access, we can be assured that
such can be controlled and be a reality. This can assure the
City that the Carver Beach Boat Access problems can be reduced or
eliminated.
e
I would hope the City Council supports the recommendation being
presented by both the Mayor and myself that the Bloomberg parcel
should continue to be a first priority and that the City should
proceed with this alternative as a boat access/park acquisition Q
for the City.
) n
P.S. The attached "DNR Access - Additional Considerations" \),~~ ~
represents points discovered during meetings between L~~
staff/DNR representatives. 4It
-'
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DNR ACCESS
e
Additional Considerations
- The DNR site appears to have lower "tax payer costs" as the
work could be completed for less than t original estimated
costs. These are misleading as:
- Construction standards are significantly lower than
allowed within the community. This fact will be high-
lighted by those against a boat launch, opposing neigh-
bors, and those championing commonality of standards.
Their points will be well tak~n.
- The DNR site is remote. DNR notes that paving/curbs
are not necessary for access. Such is true. But these
two facts will make any attempts to restrict boat
access impossible. The DNR design will assuredly lead
to continuous complaints of parties, ghetto blasters,
people wandering into adjacent yards or neighbors
constantly in view of various acts, etc. Additionally,
as a single purpose non-owned project, city maintenance/
gate keeper operations cannot reasonably or legally
occur.
e
- The DNR site marginally meets site distances for access
to/from Highway 101. The state determines "safe"
through the use of statistics, i.e. the difference
between "safe", "marginal", and "unsafe II is determined
by the number of accidents/deaths per 1,000 trips. I
have a problem telling a widow that her husband's death
was marginal.
- The cuts/filling required on the Bloomberg site add
to the project cost. These costs are not required on
the DNR property and thereby reduce the total taxpayer
cost, i.e. ; of the federal dollars would be required
to be spent (local dollars would be greater on the DNR
site). However, this argument "total tax dollars" does
not consider potential new taxes. The cuts/filling on
the Bloomberg property will produce a landscaped parcel
ready for development of new homes. The terrain
corrections have stopped this site from developing in
the past and would, without assistance, reduce future
development potential. In contrast, developing the
boat access on the DNR property would provide no addi-
tional local property tax growth potential; and, if
anything, could reduce values of adjacent property.
e
(
'-' 11 i j( \.J.-
\.
CHAtlHASSEN
690 COULTER DRIVE · P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
e
MEMORANDUM
TO: Bob Voto, DeLaHunt Voto and Company
FROM: Don Ashworth, City Manager
DATE: September 7, 1983
SUBJ: 1984 Budget
As a part of the 1984 budgetary process I am attempting to
correct various deficiencies outlined within the Debt Study and
Audit reports. Please review the following proposed changes and
contact me if you are in disagreement:
I. Park Bond Fund: This fund was originally established to
carry out construction of Lake Ann Park. Bond referendum
monies were placed into this construction account. The city
later received a 50% federal grant which was also placed
into this fund. When the project was completed a cash
balance of approximately $120,000 existed. Since that date,
the City Council has set a policy position that these monies
should be used for other similarly funded grant projects -
such representing the.local share.
e
problem: Your office noted two deficiencies: 1) if this
fund is considered a construction account, the construction
is complete and should therefore no longer exist; 2) i~, on
the other hand, it is considered a bond account (per its
name), the money should be allocated to debt service.
proposal: Monies remaining in this account will be trans-
ferred to the Park Acquisition and Development Fund. A
legal opinion will be obtained verifying legality of this
transfer, i.e. stating that the approving resolution was
general and/or considered transfer of remaining balances to
other similar construction projects (a verbal opinion to
this nature was given by the previous City Attorney). The
original intent of the Council can be maintained, i.e.
establishing a reserve of x I while consolidation of
similar park funding makes sense from a control standpoint.
II. Refunding Bonds of 1978: One of the construction costs
associated with the East Lotus Lake Sewer and Water project
e
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Mr. Bob Voto
September 7, 1983
P ag e 2
(financed through the Bonds of 1978) was the payment of a
connection charge to the City of Eden Prairie. Rather than
bonding for this cost, the City entered into a deferred
repayment agreement with Eden Prairie. The total cost of
the "Duck Lake Interceptor." connection" was added to the
assessment calculations.
problem:
to take a
gate such
Prairie.
statutory
Fund? "
From a City standpoint, it becomes very difficult
percentage of each assessment colledted and segre-
into separate funds to make payments to Eden
The concern of your office was "Does the City have
authority to make payments out of a Debt Service
solution: At present, approximately $34,000 remains to be
paid to the City of Eden prairie (not including interest
payments at 6%). ~his liability is proposed to be trans-
ferred to the Sewer Availability Fund and thus divorced from
the Refunding Bonds of 1978 sinking fund. Se~ below for
method of providing assets to cover the new liability of the
Sewer Availability Fund.
East Lotus Lake Park Assessments: The East Lotus Lake Park
--
property was acquired in 1978. This 27 acre parcel had
approximately $110,000 in special assessments against it _
such being an asset of the Refunding Bonds of 1978 (same
project as the Duck Lake Interceptor noted above).
problem: Your office noted that this assessment was a
receivable and that the City should consider transferring
remaining balances to the Refunding Bonds of 1978 or levying
taxes for such.
solution: Several points are germane - 1) Near Mountain
retained I! acres of the total 27 acre site. That acreage
represents approximately $8,200 in deferred assessments
which remain the responsibility of Near Mountain. I will
verify that an assessment card was made in this amount and
that assessments have been levied in accordance with such;
and 2) the City did make general obligation levies in 1978,
1979 and 1980 (see attached resolutions).
Deducting the special assessment levied against Near
Mountain as well as tax levies receipted into this fund from
the $110,000 original assessment, yields an outstanding
balance of approximately $53,000 (this amount includes
interest chargable).
As noted in the previous section, the principal owed for the
Duck Lake Interceptor (again, same project as the East Lotus
Lake Park assessments) is approximately $34,000. Adding 10%
,.4 Mr.: Bob Voto (
September 7, 1983
P ag e 3
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to this amount for the first year lag in interest earnings
produces a necessary beginning fund balance (to be trans-
ferred to the Sewer Availability Fund from the Park
Acquisition and Development Fund) of approximately $37,000.
The difference between t~e $53,000 and $37,000 ($16,000)
would be transferred from the Park Acquisition and
Development Fund to the Refunding Bonds of 1978. This later
transfer is proposed to be discussed with the Council as
such does not appear necessary to insure that the Refunding
Bonds are fully funded. On the other side o~ the coin, the
Park Acquisition and Development fudns coulG be used for
other matching park grants/local improvements if not tr~fiS-
ferred.In any case, in light of all of the above, these
transfers-2'_o..uld 21 i rninliLany_f.u.tu~e_tax_levies, 9ues.~0 or
dues from, or receivable&Lliabilities for anl of the above
-nbY€d-filncs . . --'W >-.
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Fund Balances: We will not meet goals set in the audit
report for either the General or Utility funds. I am
attempting to stage conformance. You should simply know that
the issue will be addressed by the Council. (I have copies of
pertinent pages from the audit report for distribution to the
Council as we go through the budget).
Housinq and Redevelopment Authority: Per the agreement which
appeared to be reached between yourself and Holmes & Graven, e
the BRA operating budget has been deleted from the City's
budget (previous and current years revenues/expenditures also
deleted). The bonded debt includes HRA debt. The agreement
requires the HRA to keep the "Tax Increment Financing Report"
(as prepared by your office) current and in the same format.
This document, which includes the HRA's recommended budget, is
to be submitted to and acted upon by the City Council.
Budget Format: Your office helped design the 1983 Budget
format, i.e. text display, resolution wordage, etc. I know
of no changes, but a cursory review by Rob and yourself would
be appreciated.
If you have any questions or suggestions, please contact me.
Enclosure
l{l09-~~
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bElAHUNT VOTO & CO., LTD.
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CERTIFIED PUBLIC ACCOUNTANTS
...
Birch lake Professional Building. 1310 E. Hwy. 96 . White Bear lake, MN 55110 . Phone 426-3263
e
RONALD J. DELAHUNT. RETIRED
ROBERT J. VOTO, CPA
TIMOTHY E. REARDON, CPA
ROBERT G. TAUTGES, CPA
November 1, 1983
Mr. Donald Ashworth, City Manager
City of Chanhassen
690 Coulter Drive
Chanhassen, Minnesota 55317
Dear Don:
In response to your inquiry regarding the 1984 budget, this letter is intended
to assist you in the 1984 financial planning.
Your first inquiry is in regard to the remaining balance -of the Park Bond Fund.
You propose to transfer the remaining balance to the Park Acquisition and
Development Fund. Subject to a concurring legal opinion, the City's proposal
will achieve the objective of defining the residual monies allowable use.
e
Your second inquiry is in regard to the payment (from a Debt Service Fund) of a
note (of about $34,000) to the City of Eden Prairie. You propose to no longer
have this debt paid from the Debt Service Fund, but rather, to have such
payments made from the Sewer Availability Fund. We concur with this change.
You further propose to fund the transferred liability through a cash transfer
from the Park Acquisition and Development Fund (approximately $37,000). An
additional transfer ($16,000) from the Park Acquisition and Development Fund is
proposed to be transferred to the Refunding Bonds of 1978, subject to further
Council discussion. The objective of the above activity is as follows:
o
To pay non-bonded debt from a fund other than a debt service
fund for compliance with the bond resolution.
o
To establish that assessments on City owned park land have in
fact been funded through tax levies and/or transfers.
o
To continue to monitor the needs of the Refunding Bonds of 1978
over the term of the issue, without committing to anyone plan
of action at this time.
The City's proposed actions should achieve the above objectives. We recommend,
however, that the 1978 Refunding Bonds be closely monitored and if further
funding is required, that such funding be provided over the term of the issue as
opposed to delaying action until a single later year. See the February, 1983
Special Assessment Debt Service Bond Funds Financial projections~gt:f~.~r
discussion.
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1983
CITY OF CHANHASSEN
MEMBERS Of AMERICAN INSTITUTE Of CERTIFIED PUBLIC ACCOUNTANTS. PRIVATE COMPANIES PRACTICE SECTION
MINNESOTA SOCIETY Of CERTIfiED PUBLIC ACCOUNTANTS
MUNICIPAL fiNANCE OffiCERS ASSOCIATION. MINNESOTA ASSOCIATION Of SCHOOL BUSINESS OffiCIALS
Mr. Donald Ashworth
City of Chanhassen
Page 2
November 1, 1983
.J
...
Your third area of discussion is in regard to fund balances. The objectives
outlined in our 1982 Management Report and Recommendations are guidelines which
are usually not expected to be achieved in a short period of time. Long-range
planning to eventually achieve the .guidelines is recommended in this area.
e
With regard to the agreement between the HRA and the City, we have noted that
further operating budgets and updates of the Tax Increment Financing Plan will
be the responsibility of the HRA. The City Council will take action to approve
(or reject) the budget submitted by the HRA so long as provision II-B of the
aforementioned agreement applies.
With regard to the budget format, the amounts presented will facilitate an effi-
cient preparation of financial statements at year-end. For financial statement
reporting purposes, only the General and Special Revenue budgets are required.
Budgeting of the Enterprise Fund is recommended, however, for financial manage-
ment purposes. You have further budgeted those Capital Project Funds which
incur operating type expenditures on an annual basis, as well as certain capital
expenditures. We have in the past discussed the reclassification of these funds
to Special Revenue Funds to more closely reflect the operating nature of these
funds. Your "General Comment" on Statement 4, page 2 addresses the operating
nature of these funds. Budgets are required for Special Revenue Funds.
Management information type budgets are optional for Capital Project Funds. It
is the City's option to either amend the classificiation of these funds (to
Special Revenue) or to continue with the classificiation (of Capital Project).
,
As stated earlier, the budget format is adequate for our purposes. If the
Council is receiving adequate detail on which to base budget approvals, we
recommend that the format continue as is. We have not reviewed the contents of
the budget, but rather have reviewed the format only.
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If you have further questions, please advise.
Sincerely,
DE LA HUNT VOTO & CO., INC.
,RJ-
Robert G. Tautges, CPA
RGT:crl
cc: Correspondence File
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CITY OF
CHAI'HASSEN
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690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Don Ashworth, City Manager
FROM: Bill Monk, City Engineer
DATE: December 21, 1983
SUBJ: 1984 LAWCON/LCMR Application
As you are aware, the City submitted one LAWCON/LCMR Application
in 1984 that consisted of three separate parts. All portions of
the grant application were for improvements to Lake Ann Park and
included installation of lights on Field No.1, acquisition of an
additional 20.75 acres to the east of the existing ballfields and
construction of a multiple use building by the lake.
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It was my understanding that each phase or part of the applica-
tion would be reviewed separately, however, this was not the
final evaluation method employed. Instead, each application was
reviewed in total and I believe this lowered our rating for grant
eligibility.
As noted in the attached letter from the MN Dept~ of Energy and
Economic Development, due to our low ranking Chanhassen's appli-
cation for 1984 was not ~unded. . Should .the City wish to proceed
wi th any of the.improvement/acquisi tion items included in '. the
application, the expenditure~f City' park funds would be
required. I suggest we discuss this matter in the near'future to
decide what s?bsequentaction, if any, may be in order.
,=:::?J!1Jlr, ~/~-
Manager's Comments: In recognition of our limited staff and
given the number of 1983 projects going forward to 1984, I would
recommend that any action on the above projects be held until 1985
(presumes that a second application will be made in the fall of
1984) .
cc: Park and Recreation Commission
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MINNESOTA DEPARTMENT OF ENERGY ~ - .:.
AND ECONOMIO- DEVELOPMENT
COMMUNITY DEVELOPMENT DIVISION
940 AMERICAN CENTER BUILDING
150 EAST KELLOGG BOULEVARD
ST, PAUL, MINNESOTA 55101
(612) 296-5005
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November 28, 1983
Will iam ~10nk
Public Works Director
690 Coulter Drive
Chanhassen, MN 55317
RE: FY I 84 LAHCOrJjLCi"lR Appl i cati on
Lake Ann Park
City of Chanhassen, Carver County
Dear f'1r. Nonk:
The initial review of applications for 1984 State Legislative Commission on
i'4i nnesota Resources (LCI.1R) grants-i n-ai d and Land and iiater Conservati on Fund
(LAWCON) has been completed. This review ~as made in accordance with state and
administrative rules and federal laY'/. Representatives from this office, the _
Department of Natural Resources, and the regional development commission serving ~
your area participated in the review. Factors taken into consideration in the
review and subsequent ranking included the outstanding natural and scientific
val ues of the project, its abil ity to provi de r:1ul ti purpose recreati ana 1 oppor-
tunities, and the scarcity of familar facilities within the general vicinity.,
Competition for the limited funds vias very intense. Of the 247 applications
(valued at nearly $19 million) received this year, only 42 can be recommended
for $2.2 million in available funds. Unfortunately, your application did not
rank high enough to be recommended for further grant consideration this year.
As you may know, funds for recreation projects are derived from appropriations
made by the U. S. Congress through the LAviCOtl program, and the State Legi sl ature
through the LCMR. Unfortunately, there are not enough dollars available to fund
all applications. A list of those projects recommended for FYl984 financial
assistance is available upon request.
RECEr-.ii:.D
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AN EQUAL OPPORTUNITY EMPLOYER
OEe 5 1983
CITY O~ CHANHASSEN
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IJoverlber 28, 1983
If you desire additional information regarding your current application or would
like assistance on a future application, please contact the Parks and Recreation
Grants Unit of this office at (612) 296-4703.
We thank you for your interest in these programs and are sorry that your appli-
cation did not rank high enough for further consideration this year.
Sincerely,
~~
Leland E. tJe\'I1Tlan, Director
Comnunity Support Programs
Division of Comnunity Development
LEtUpb
.
C lTY 0 F
CHANUASSEN
grJ-,.
690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Park and Recreation Commission
FROM: City Manager, Don Ashworth
DATE: January 19, 1984
SUBJ: Part Time Park and Recreation position, Update Report
This' past summer Marty Walsh was employed to help Bill Monk/
Karen Engelhardt in carrying out recreational program activities.
e
Included in the 1984 budget are monies for a part time position.
The position was advertised twice with no applications being
received. Through one of our citizens I had received the name of
a potential candidate. As can be seen from the attached enclosures,
that lead did not produce results. We will continue advertising
and, hopefully, be able to provide some help to existing city
staff who have taken over various park and recreation respon-
sibilities.
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January 9, 1984
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TO: Don Ashworth, City of Chanhassen
FROM:
RE: Proposal for Part-Time Recreation Position
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In considering the City's offer for a part time recreation
position, economics is the ,biggest obstacle in accepting the
job. Therefore, I wish to propose the following as a counter offer.
1. A one year contract would be drafted containing job respon-
sibilities and year-end goals, as well as City provisions
pertaining to the position.
2. A 90 day probationary time period would be in effect, at
which time either party could terminate the contract.
3. After a successful probation, there would be 3 quarterly
reviews to evaluate the progress of the year-end goals.
4. There will be a minimum hours per week of scheduled time
agreed upon and no more than 4 additional-hours per week of
flexible time to complete the job duties, with comp.time
to be negotiated.
5. In conjunction with similar positions in the Metro area,
but with respect to the City monies, no fringe benefits will
be expected, other than workmens compensation and liability ~
insurance, and the wage will be $9.25 per hour paid on a ,.,
salary basis.
6. The main emphasis of the position will be the coordination
of the community center. Additional responsibility to
existing and future recreation programs will be determined
in the contract negotiations.
7. At the end of one year, the contract would be re-evaluated.
I would be happy to discuss this further, at your convenience.
Hopefully, we can come to a beneficial solution for both of us.
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Ci!AliBASSEH
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690 COULTER DRIVE · P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
January 9, 1984
Dear
I am in receipt of your letter of January 9, 1984. What appears
to have been misunderstood is the fact that we are discussing a
non-existent position having non-existent responsibilities. The
current position could best be classified as secretarial or
program aid.
e
I believe strongly in the need for recreational programs within our
community. I have seen the value of these in a number of other
cities. By starting a series of meetings with the City Council,
Park and Recreation Commission, CAA, etc., I had hoped to define
those programs in Chanhassen. The process would lead to a defi-
nition of a programming position; job responsibilities of such;
and, of course, salary comparisons for the position.
We did not discuss your educational achievements or experience.
I did not consider such to be significant given the current posi-
tion - program aid. If the person accepting the position had
significant program strengths, the job could change rapidly as
programs were identified and responsibilities defined. In this
case, the salary would also rapidly change.
Given the current job responsibilities, I cannot accept your
counter proposal. If you change your mind and wish to help us
during our transition period, please feel free to contact me. I
would welcome the opportunity to work with you; however, I
understand your position.
I wish you the best.
Sin./)IY, /l/)
~/~~
Don Ashworth 0
City Manager
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DA:k
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CITY OF
CHANBASSEN
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690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Park and Recreation Commission
FROM: City Manager, Don Ashworth
DATE: January 19, 1984
SUBJ: 1984 Construction Projects, Lake Ann
a. Sealcoating Streets and parking Lots -
b. Bituminous Concrete Resurfacing of Tennis Court
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The City Council acted to approve the capital projects noted above.
Hopefully, the attachments reflect the discussion/enclosures as
those items were presented to the Council.
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15
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REGULAR CHANHASSEN CITY COUNCIL MEETING
DECEMBER 19, 1983
...
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Acting Mayor Geving called the meeting to order.
with the Pledge to the Flag.
The meeting was ~pened
e
Members Present
Councilman Horn, Councilwoman Watson and Councilwoman Swenson
Mayor Hamilton came late
Staff Present
Don Ashworth, Bill Monk, Scott Martin, Bob Waibel, and Roger Knutson
APPROVAL OF AGENDA: Councilman Horn moved to approve the agenda as pre-
sented. Motion seconded by Councilwoman Swenson. The following voted in
favor: Acting Mayor Geving, Councilwomen Swenson and Watson, Councilman
Horn. No negative votes. Motion carried.
CONSENT AGENDA: Acting Mayor Geving asked if Council members wished to
remove any items from the Consent Agenda. The following items were removed
for further discussion.
b. Fund Transfers and Closings.
c.' Request of Eden Prairie for Joint lake Riley Water Surface Use
Management Ordinance.
e. Conditional Use Permit, Car Wash, Gary Brown, 7901 Great Plains Blvd.
Acting Mayor Geving moved to approve the following consent agenda items
pursuant to the City Manager's recommendations:
a. Final Plat Review, Murray Hill Second Addition.
d. Ordinance Amending the Curfew Ordinance, Final Reading. 4It
Motion seconded by Councilwoman Watson. The following voted in favor:
Acting Mayor Geving, Councilwomen Swenson and Watson, and Councilman Horn.
No negative votes. Motion carried.
NEGOTIATED BID, $115,000 GENERAL OBLIGATION EQUIPMENT CERTIFICATE OF
INDEBTEDNES5'5F'1984: Bob Sander, Juran and Moody, was present. Three
bids were receTved, Moore, Juran & Co. with a total interest cost of
$35,497.50 for a net int~rest rate of 8.6579%, First National Bank of
Minneapolis net interest cost of $34,530.00 for a net interest rate of
8.4219%, and First Bank of St. Paul net interest cost of $32,987.50 for a
net interest rate of 8.0457%.
RESOLUTION #83-58: Councilwoman Swenson moved the adoption of a resolution
accepting the bid for $115,000 General Obligation Equipment Certificate of
Indebtedness of 1984 from First Bank of St. Paul at a net interest rate of
8.0457%. Resolution seconded by Councilman Horn. The following voted in
favor: Acting Mayor Geving, Councilwomen Swenson and Watson, Councilman
Horn. No negative votes. Motion carried.
AWARD OF BIDS PROJECT 83-4: Bids were received for (A) asphalt concrete
pavement ana-concrete c~for parking lot at Chanhassen City Hall, (B)
bituminous seal coat for street and parking lots at lake Ann Park, and (C)
bituminous concrete resurfacing of Tennis Court at Lake AnR Park. The
Engineer recommended that the bid for part (A) be awarded to Midwest Paving
anrl ('3)~f'.1 fC) h,., .,....~"'~e~ ~: '4...:.~~ :~ --.:'~'::.,:... ::-.;:. 4It
Council Meeting December 19, 1983
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RESOLUTION #83-59: Councilwoman Watson~move~ ~~e ~doption of a resolution
, accepting the bid of Midwest Paving in the amount of $11,119.00 for the-
if City Hall parking lot, and Munn Blacktop, Inc. in the amount of $12 813.82
~or bituminous seal coat for street and parking lots and concrete r~sur-
J~facing of Tennis Court at Lake Ann Park. Resolution seconded by Councilman
\ Horn. The following voted in favor: Acting Mayor Geving, Councilwomen
I Swenson and Watson, Councilman Horn. No negative votes. Motion carried.
MINUTES: Acting Mayor Geving moved to approve the December 5, 1983,
Council minutes. Motion seconded by Councilwoman Watson. The following
voted in favor: Acting Mayor Geving, Councilwomen Swenson and Watson,
Councilman Geving. No negative votes. Motion carried.
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SIDE YARD SETBACK, ORDINARY HIGH WATER MARK SETBACK, LOT WIDTH AND LOT AREA
VARTA~REQUEST, LOT 26, BL~1, RED CEDAR POINT: ~the October~
1983, Council meeting the Councir-acted to deny the side yard setback
variance request. At that time the owner was instructed to contact the
neighbors on either side to give them an oportunity to purchase the lot.
The City Planner noted that the Council action at this time is to act to
approve or deny the remainder of the variances (ordinary high water mark
setback, lot width and lot area variances). Approval of the side yard set~
back variance request would require a motion to reconsider the denial of
October 3, 1983.1
Councilwoman Swenson moved to reconsider the October 3, 1983, denial of the
setback variance request. Motion died for lack of a second.
BILLS: Acting Mayor Geving moved to approve the bills as presented:
~hecks #015022 through #015096 in the amount of $1,022,375.42, checks
~19569 through #19648 in the amount of $243,442.05, and checks #15125
through #15140 in the amount of $1,466.38. Motion seconded by Councilwoman
Watson. The following voted in favor: Acting Mayor Geving, Councilwomen
Swenson and Watson, Councilman Horn. No negative votes. Motion carried.
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Councilwoman Watson moved to approve the in house checks from the 1984
Budget as listed in the December 19, 1983, Accounts Payable listing in the
amount of $24,747.81. Motion seconded by Councilman. Horn. The following
voted in favor: Acting Mayor Geving, Councilwomen Swenson and Watson,
Councilman Horn. No negative votes. Motion carried.
REPLAT AND REZONING, 1140 PLEASANT VIEW ROAD: Mrs. Arda Barnett is
requesting to rep1at ~property i~three lots and rezone the property
from R-1A to R-1. This property was assessed four sewer and water units
with the Carver Beach Project 75-2. The Planning Commission recommended
approval of the rezoning and preliminary plat with the condition that the
applicant enter into a platting agreement acknowledging that the extra
sewer and water unit will be placed against the property. '
Councilwoman Swenson moved to approve the rezoning from R-1A to R-l and
platting request for Mrs. Arda Barnett, Planning Case 83-14, dated received
October 17, 1983, subject to the condition that the applicant enter into a
platting agreement acknowledging that the extra sewer and water unit
assessment will be spread against the property that has benefited from the
Carver Beach Public Improvement Project. Motion seconded by Councilwoman
.atson. The following voted in favor: Acting Mayor Geving, Councilwomen
wenson and Watson, Councilman Horn. No negative votes. Motion carried.
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CHANHASSEN
690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
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MEMORANDUM
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TO: Don Ashworth, City Manager
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FROM: Bill Monk, City Engineer
--:::-:--~ :-J CcunCil
DATE: December 15, 1983
SUBJ: Bid Award For Project 83-4
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As authorized by the Council in Resolution No. 83-53, bids were
solicited and opened for project 83-4 which include paving of the
west City Hall parking lot, sealcoating of bitumious surfaces in
Lake Ann Park and resurfacing of the tennis court at Lake Ann
Park. As can be noted on the attached bid tab, several contrac-
tors submitted reasonable prices.
Each of the above mentioned portions of this project was bid tit
separately to allow for maximum flexibility in awarding of
contracts. In this particular instance, it definitely is in the
City's best interests to separate the City Hall work (Part A)
from the Lake Ann Park work (Part Bl and B2) and to disregard the
alternate for an overlay in Lake Ann Park (in Part Bl) as too
expensive.
Consistent with the attached letter from the project engineer, it
is the recommendation of this office that the paving of the west
City Hall parking. lot, listed on the bid as Part.A, be .awarded
to Midwest Paving in the bid amount of $11,119.00. Also that the
sealcoating of bitumious areas and the resurfacing of the tennis
court in Lake Ann Park; listed as Parts Bl and B2, be awarded to
Munn Blacktop, Inc. in the bid amount- of $12,813.82.
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690 COULTER DRIVE · P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Don Ashworth, City Manager
FROM: Bill Monk, City Engineer
DATE: November 7, 1983
SUBJ: Miscellaneous City Projects
As per my memo to the Council dated August 5, 'plans and
specifications have been prepared for the paving of the west
parking lot at City Hall, sealcoating all bituminous driving
and parking areas in Lake Ann Park, and resurfacing the tennis
court at Lake Ann Park.
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Paving of the west lot at City Hall represents the final work
item to be completed in the City Hall Site/Coulter Drive
-Improvement Project (80-1). This project fund has a present
balance of $28,800 with the improvements estimated at $8,000.
Following the completion of these improvements, this fund will
be closed out. It should be noted that the parking area is proposed
to be lined with concrete curb even though the lot will receive
only limited use and the curb may need to be removed should the
building be expanded. The cost of this curb is minor and is
being proposed to remain consistent with standard construction
requirements for other City businesses.
The sealcoating of bituminous areas in Lake Ann Park is included in
the funding for the 1983 Park and Recreation Capital Improvement
Budget. Although the sealcoating, which is estimated at $8,300,
exceeds the amount budgeted, monies not expended for the acquisition
of play equipment will make up the difference.
The resurfacing of the tennis court at Lake Ann Park was not
included in the final 1983 Park and Recreation Budget. However,
Council discussion during the year about the deplorable condition
of the facility is the reason it was scheduled for improvement.
Even if this item (estimated at $ 4,000) is added to the budget
for 1983, the total fund expenditures will not reach the approved
total of $32,700 because of the deletion or reduction of several
other major items.
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Mr. Don Ashworth
November 7, 1983
Page 2
.
All the work items listed above need to be completed and approval
of the plans and specifications as prepared by Van Doren Hazard
and Stallings (which will be available for review Monday night)
is recommended.
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690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
December 12, 1983
Banner Engineering Corp.
Attn: Mr. Robert Fayfield
9714 Tenth Ave. North
Minneapolis, MN 55441
Dear Mr. Fayfield:
I was pleasantly surprised to receive your letter and enclosed
donations to the Chanhassen Park Fund. Your thoughtfulness is
deeply appreciated.
You noted that you were a member of the Park Commission during
the period that Lake Ann Park was purchased and developed. Al
Klingelhutz has relayed to me many of the trials and tribulations
you faced in making Lake Ann a reality within our community. ~
Lake Ann remains as a focal point for our overall park system ,.,
and, through LAWCON monies received during the past few years and
actions taken by the city, has nearly doubled in size.
Development of the additional acreage will not occur until
needed. However, with the additional acquisitions, we are
reasonably assured to be able to provide recreational oppor-
tunities to our community as we grow.
Did you know that. most of the monies remaining after the comple-
tion of the Lake Ann Park construction are. still on hand? They
are. The City Council took a position that these remaining
monies should only be used for other matching grant programs. To
date, the City has completed: construction of the tennis courts
at Chanhassen Elementary, hockey rink relocation, vita course,
construction, tennis course lighting project, hockey lighting
project, and acquisition of the North Lotus Lake Park property
acquisition through those remaining funds. Surprisingly, the
overall fund balance has remained approximately the same with
interest earnings providing the local share for the above pro-
jects.
As you can tell by this letter, I am proud of what we have and
can do within our park system. I would welcome the opportunity
to discuss and/or show you our five year park plans, i.e. I have
not even mentioned our wellhouse (park shelter facility) on Lake
Susan which has recently been completed.
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Mr.' Robert Fayfield
Page 2
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Should you or members of your association have a specific project
which you would like to see completed or to which you would like
to see these monies dedicated, please feel free to contact me. I
believe we have demonstrated our ability to make each dollar
complete $4.00 worth of work. We will continue to do the same.
SinceT.y
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Don Ashworth
City Manager
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cc: Mike Lynch, Chairman, Park and Recreation Committee,
6630 Horseshoe Curve, Chanhassen, MN 55317
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CITYcOF
CHANBASSEN
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690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
December 12, 1983
Mr. & Mrs. D. M. Mathisen
850 Pleasant View Road
Chanhassen, MN 55317
Dear Mr. & Mrs. Mathisen:
Bob Fayfield, representing your Lake Association, has forwarded
to me your donation to the Chanhassen Park System. Thank you for
your support.
Recognizing Bob's past tenure on the Chanhassen Park Commission,
I attempted to update him on a portion of our park and
recreational activities during the past few years. I have taken
the liberty of enclosing a copy of that letter. As stated in the
letter to Bob, I would welcome the opportunity to discuss
Chanhassen's current and future park plans and to receive your
comments.
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Thank you again.
Since~ :.
ILL ~
Don Ashworth
Ci ty Manager
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CITYcOF
CHANHASSEN
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690 COULTER DRIVE · P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
December 12, 1983
Mr. & Mrs. Frank Beddor, Jr.
910 Pleasant View Road
Chanhassen, MN 55317
Dear Mr. & Mrs. Beddor:
Bob Fayfie1d, representing your Lake Association, has forwarded
to me your donation to the Chanhassen Park System. Thank you for
your support.
Recognizing Bob's past tenure on the Chanhassen Park Commission,
I attempted to update him on a portion of our park and
recreational activities during the past few years. I have taken
the liberty of enclosing a copy of that letter. As stated in the
letter to Bob, I would welcome the opportunity to discuss
Chanhassen's current and future park plans and to receive your
comments.
Thank you again.
Sincerely,
dl Ot;~o
Don Ashworth
City Manager
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CITYcOF
CHAUASSEN
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690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
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December 12, 1983
Dr. & Mrs. James Meyer
6225 Ridge Road
Chanhassen, MN 55317
Dear Dr. & Mrs. Meyer:
Bob Fayfield, representing your Lake Association, has forwarded
to me your donation to the Chanhassen Park System. Thank you for
your support.
Recognizing Bob's past tenure on the Chanhassen Park Commission,
I attempted to update him on a portion of our park and
recreational activities during the past few years. I have taken
the liberty of enclosing a copy of that letter. As stated in the
letter to Bob, I would welcome the opportunity to discuss
Chanhassen's current and future park plans and to receive your
comments.
e
Thank you again.
Sinc~~,
J1j-J
Don Ashworth
City Manager
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INNETONKA 'COMMUNITY SERVICES
261 school avenue excelsior, minnesota 55331-1987 phone (612) 474-5405
November 11, 1983
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Don Ashworth
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
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Dear Don:
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The recap of costs to the City of Chanhassen for our cooperative
summer recreation program is as follows:
ITEM INCOME DISBURSEMENTS NET
Playground $ 144.00 $ 800.00 $ (656.00)
e Beach Director* -0- 264.00 (264.00)
Swim Lessons 1,096.00 549.00 547.00
Life Guards -0- 8,009.71 (8,009.71)
TOTAL ($8,382.71)
*Cost divided by participating communities.
The total cost to the City of Chanhassen is $8,382.71. Please
make check payable to Minnetonka Community Services.
Thank you for your cooperation. If you wish a more detailed
program report, please let me know.
Jones, Jr.
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Attachment: Life guard hours
RECEIVED
NOV 1 " 1983
CITV OF CHANHASSEN