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1984 04 10 PARK AND RECREATION COMMISSION MINUTES APRIL 10, 1984 . r:.~4. MEMBERS PRESENT: Brian Foltz, Richie Hemping, Joe Warneke, Charlie Robbins and Torn Schoenecker. Mike Lynch MEMBERS ABSENT: STAFF PRESENT: Don Ashworth, City Manager; Bill Monk, City Engineer; and Lori Sietsema, Park and Recreation Intern APPROVAL OF MINUTES: A motion was made by Commissioner Robbins and seconded by Commissioner Warneke to approve the January 19, 1984 Park and Recreation Commission minutes as presented. Motion unanimously approved. INTRODUCTIONS: Don Ashworth introduced Lori Sietsema to the Commission. He explained that Lori is an intern from Mankato State University. She will be working with the various park and recreation organizations to help coordinate a comprehensive recreation program for the City of Chanhassen. Don Ashworth also introduced Bi~l Falsone, the newly elected presi- dent of the Chanhassen Athletic'Association (CAA). He gave a brief summary of the status of the CAA and said that they are currently assessing their role i~ the community. /'.~ ., MIKE ROSENWALD, INTERVIEW: Mike Rosenwald was introduced by Don Ashworth. Mr. Rosenwald is interested in filling the vacant seat on the Park and Recreation commission. He began discussion by identifying the reasons he is interested in becoming a member. He is interested in parks, has an athletic family and has lived in Chanhassen for 7 years and would like to become more involved. . To acquaint Mr. Rosenwald with the position, the Commission generally discussed the Five Year Plan and Budget, the Land Develop- ment Ordinance and the length of the term. Commissioner Schoenecker explained that the main thrust of the Commission in the recent past has been land acquisition. Commissioner Foltz stated that the Commissioners must listen to their neighbors for what the needs and wants of the community are. Commissioner Robbins asked Mr. Rosenwald how he envisioned develop- ment. Mr. Rosenwald stated that development and acquisition of parks and recreation facilities should take place before the area is overcrowded with other development. ( Don Ashworth stated that should Mr. Rosenwald be appointed, Greenwood Shores would not be represented on the commission. Comments by the Commission on this statement was no one from Greenwood Shores had applied and that the advertisement was not stated that way. A motion was made by Commissioner Hemping and seconded by commissioner Robbins to recommend that the City Council appoint . e Park and Recreation Commission Minutes April 10, 1984 Page 2 Mike Rosenwald to the Commission to fill the unexpired term of Jack Mauritz which expires on December 31, 1985. Motion unani- mously approved. VENDING LICENSE REQUEST, LAKE ANN PARK, MIKE ROSENWALD: Mr. Rosenwald was also present to request approval for operating a vending trailer at Lake Ann Park. Commissioner's discussion included questions on operating times, days and dates, posting hours, limiting licenses to one vendor per year, including liability insurance in the agreement. Mr. Rosenwald has tenatively set the hours from 10:00 a.m. to 6:00 p.m., Monday through Saturday. He will be in operation from May 26th through September 3rd and has agreed to post those hours. The Commissioners agreed that, given the size of Lake Ann Park, only one vendor would be allowed to operate at anyone time. Mr. Rosenwald agreed not to operate during the Fire Department's Annual Softball Tournament on June 1-3. e Commissioner Foltz expressed concern regarding the liability insurance and noted that it was not mentioned in the agreement. A motion as made by Commissioner Robbins and seconded by Commissioner Hemping to recommend to the City Council that Mr. Rosenwald's request be approved with the addition of including liability insurance as a part of the agreement. Motion unani- mously approved. Don Ashworth stated that he will have the City Attorney review the agreement before it is submitted for signatures. REQUEST FOR HALF-COURT BASKETBALL FACILITY, CHAPARRAL HOMEOWNERS ASSOCIATION: Bill Monk, City Engineer was present to discuss a request from the Chaparral Homeowner's Association for installing a half-court basketball court in Meadow Green Park. Mr. Monk stated that they are currently playing basketball in the street which is a safety hazard. He stated that the the basketball court is a part of the future plan for this park and is estimated to cost between $800 and $2000. e A suggestion was made that the Homeowner's Association pay part of the cost or contribute labor. This suggestion was not well received as it may bring unnecessary criticism and there are funds in the budget. Another point brought up was that this park already has some developed activities while other parks, such as Herman Field, have none. commissioner Foltz maintained that this project was already part of the plan and it was just a matter of moving up the time schedule. Commissioner Foltz summed up the discussion by stating that it is a multi-use facility, there is an C(JJu..l-()U \?(Il..,Je. Lol0eL~d. o.X eOJLl~J" &CL~ ~D'cd elY\d Mez tfl--\~ Dr. 0J Vvv fLLLd c~ \. 5~~e t~~es d. r0~l0 ~\\d . . "6. E~vnud- ~I YCXJ.flSef'"" c.fuj ~ . ~ ~ll()u.1un.) 'S-Lon~r~.s O-ffi ~G\.- ~~-k ~ . wctL u6a~ VlLLdcs. f)amL addJu.s.s rY\~.':f'~ ~S-II3t~~ '-f hOYLe- <tl 1/-71- -~9 gf . . Park and Recreation Commission Minutes April 10, 1984 it Page 3 existing safety hazard, the facility is a part of the park plan and that the money is budgeted. A motion was made by Commissioner Schoenecker and seconded by Commissioner Robbins to recommend to the City Council that a half- court basketball facility be installed in Meadow Green Park. Motion unanimously approved. FIREMEN'S ANNUAL SOFTBALL TOURNAMENT: The Fire Department has requested permission for their annual softball tournament to be held on June 1, 2, and 3. They are also requesting that the gate fee be waived for that weekend. A motion was made by Commissioner Schoenecker and seconded by Commissioner Warneke to recommend approval of the Fire Department's request as submitted. Motion unanimously approved. . SKETCH PLAN REVIEW, 15 -SINGLE FAMILY UNITS, 7251 MINNEWASHTA PARKWAy;-DUANE BARTH~ Bill Mon~ presented the sketch plan and indicated the proposed park dedication land. Although this prop- erty is in an area that is in need of future neighborhood recreation facilities, the Comprehensive Plan indicates that the land dedication would be more appropriately located in the area of Red Cedar Point. Also, the land is situated so as to provide minimal recreational use. A motion was made by Commissioner Warneke and seconded by Commissioner Schoenecker to collect park dedication fees with each building permit in lieu of accepting the land. Motion una- nimously approved. REVIEW LAYOUT, LAKE ANN BOAT ACCESSL 1983 LAWCON GRANT: Laurie McRostie, representing Van Doren Hazard Stallings was in atten- , dance to present the Lake Ann Boat Access Plan. The presentation included a circle drive that would give access to remote picnic areas as well as being a scenic drive. The plan also included more parking for picnickers and a parking lot for cars with trailers near the access. This layout gives minimal interference to the shoreline walkway. Future expansion of the existing parking lot near the beach was also shown. Discussion included making the road accessible to Tract E, which is yet to be acquired, and the future need for more trailer parking. Ms. McRostie indicated that there would not be a problem with either request. ( . A motion was made by Commissioner Schoenecker and seconded by Commissioner Robbins to recommend that the City Council approve the plan presented with provisions made for additional trailer parking in the future and providing road access to the east. Motion unanimously approved. e Park and Recreation Commission Minutes April 10, 1984 page 4 LAKE ANN EXPANSION, LAND ACQUISITION: Don Ashworth gave a brief review of the Lake Ann expansion plan. Commissioner Foltz asked how much un allocated money was in the Park Acquisition and Development account. Mr. Ashworth estimated $160,000, but noted that spending the balance would make the City ineligible for future grants. Commissioner Schoenecker discussed that the price had gone down on the property, expressing that if the time to buy is now, then steps should be taken to move forward. A motion was made by Commissioner Schoenecker and seconded by Commissioner Robbins to recommend that the City Council authorize the City Manager (or designated representative) to begin nego- tiations with the bank to purchase Tract E, on a multi-year basis. Motion unanimously approved. REVIEW 1984/85 LAWCON GRANT APPLICATION PROJECTS: Bill Monk started discussion by pointing out that the LAWCON grant applica- tion submission date has been moved up to April 30, 1984. He asked that the Commission state what they feel are priority items to be applied for. e Several items were brought up, such as Herman Field and a City trail system, but were not considered this year due to the lack of time to prepare the plans. These items may well be considered in future grant submittals. A motion was made by commissioner Schoenecker and seconded by Commissioner Robbins to recommend that the City Council approve submittal of separate LAWCON grant aplications for 1) develop- ment of Lake Ann Park expansion; 2) Lake Ann Park multi-use shelter building; and 3) lights on Field No.1 at Lake Ann Park. Motion unanimously approved. The City Engineer noted that some level of consultant assistance will be required in preparing these grant submittals. These costs will be kept to a minimum and will be borne by the Park Acquisition and Development Fund (No. 410). UPDATE REPORTS: e Lotus Lake Boat Access: No current progress has been made. -project envisioned as a joint City/Developer pro- ject given mutual benefits. city sketch plans/costs are complete for the sketch plan hearing phase before the Planning Commission and City Council. However, the devel- oper (Bloomberg) has not made application for final development plan including lot sizes, density, etc. Appraisals for the land swap for the boat access are ( Park and Recreation Commission Minutes April 10, 1984 Page 5 . complete and have been submitted to the State for appro- val. Various other documents are needed, i.e. Corps of Engineers permit, Environmental Worksheet, etc. These items are typically completed after the sketch plan review stage. Given potential neighborhood concern/questions, these applications/worksheets are in the process of being completed. Lake Ann Capital Improvements: Primary projects were discussed earlier in the meeting. r~ Softball Program: Bill Monk gave a brief update of what is happening in the softball program this year. Softball has expanded to 3 leagues this year and 3 evenings of play at Lake Ann Park. The Meadow Green Park fields are ready and in use. Interest in softball is growing. Summer Programs: Lor~ Sietsema gave a brief summary of the summer programs iri 'Chanhassen. Programs are offered to Chanhassen by CAA, and Chaska and Minnetonka Community Schools. CAA summer programs including T-Ball, Pee Wee and Babe Ruth Baseball and Soccer are all offered in Chanhassen. Chaska offers a playground program at . Chanhassen Elementary and, Minnetonka provides the beach program at Lake Ann and a playground program at Carver Beach Park. Both Chaska and Minnetonka offer many more programs to residents and these should not b~ minimized, however they are not offered in Chanhassen. Lori stated that she would be working with these organi- zations to provide a well-rounded program that will more effectively meet Chanhassen's recreational needs. Items that Lori is currently working on are: softball leagues, tennis lessons at Chanhassen Elementary School, and an Easter Egg Hunt/Kite Flying Contest event. Future ideas include: informal mixed softball league, volleyball league, special events for the 4th of July, and rental garden plots. REGULAR MEETINGS: Commissioner Foltz indicated that he would like to see the Commission meet regularly on the first Tuesday of each month. A motion was made by Commissioner Schoenecker and seconded by Commissioner Robbins to adjourn the meeting. Motion unanimously approved. ! TIME: 10:30 p.m. . Lori Sietsema, Secretary