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1985 03 05 Agenda . . . AGENDA PARK AND RECREATION COMMISSION MEETING March 5, 1985 7:30 p.m. 1. Approval of February 5, 1985 minutes 2. Schroeder Property Sketch Plan Review 3. Hidden Valley Sketch Plan Review 4. Easter Egg Hunt 5. Update on City Council action Please call me at 937-1900 if you are unable to attend. ? PARK AND RECREATION COMMISSION MINUTES FEBRUARY 5, 1985 , The meeting was called to order at 7:35 p.m. by Commission Chairperson Michael Lynch. . MEMBERS PRESENT Michael Lynch, Tom Schoenecker, Joe Warneke, Wallace McKay and Mike Rosenwald. MEMBERS ABSENT Charles Robbins and Brian Foltz APPROVAL OF MINUTES Schoenecker moved, seconded by Lynch, to approve the minutes of December 4, 1984 meeting as written. All voted in favor and the motion carried. WELCOME NEW MEMBER Chairperson Lynch welcomed Wallace McKay to the Commission and asked if he had any quesitons on any of the items to be discussed. Mr. McKay stated that he had a chance to meet with Lori Sietsema before the meeting and obtained some background on . the items. ~ ELECTIONS Schoenecker moved, seconded by Warneke, to nominate Michael Lynch for Chairperson for 1985 and Brian Foltz for Vice-Chairperson. All voted in favor and the motion carried. ATTENDANCE POLICY Staff expressed concern about the number of absences of Charlie Robbins in 1984. Lynch remarked that each of the Commissioners have other responsibilities and there are times when it is impossible to attend some meetings. Lynch also noted, as stated in Mr. Ashworth's memorandum, each Commissioner is required to attend at least 75% of the meetings. Lynch asked staff to write to Mr. Robbins inquiring if he is still interested in being on the Park and Recreation Commission and also to enclose a copy of Mr. Ashworth's memorandum. LAKE ANN LAWCON BOAT ACCESS AGREEMENTS Schoenecker asked how the hours of operation would be affected by the LAWCON requirements. Lori Sietsema stated that in the past, the Sheriff's Department has opened the park gates at approximately . 7:00 a.m. and closed them at 10:00 p.m. Staff would simply ask them to open the gates by 6:00 a.m. to meet the sixteen hour a day requirement. ~ . " . Park and Recreation Minutes February 5, 1985 Page 2 Schoenecker moved, seconded by Warneke, to recommend authoriza- tion of signatures on the LAWCON Boat Access Agreement. All voted in favor and the motion carried. LAKE ANN SEASON PASS FEES Lynch gave a brief background on how the fee structure had evolved. Due to last minute information from John VonDeLinde, Grants program Coordinator, a memorandum was distributed outlining LAWCON limitations on park fees. Those fee requirements included: - No boat access use fee may be charged in addition to a park entrance fee - Non-resident boat access users may not be charged more than resident boat access users - Non-resident park entrance fees can not be more than double the resident fees The memo also included a new staff recommendation on the fee structure. Lori Sietsema explained that the Park and Recreation philosophy on parks is to make them as accessible as possible for the public. Lowering the park entrance fee would make the park more inviting. From an administrative standpoint, one price seasonal pass would be preferrable, as the alternative would be to create a new season pass for non-residents who wish only to use the boat access. Schoenecker pointed out that if the same number of season passes sold in 1984 were sold at the proposed $6 each, more money would be generated. Lynch and Rosenwald stated they did not agree that the resident and non-resident season passes be the same price. They also indicated that lowering the daily gate fee would not be accept- able as it may be a loss of income to the City. Schoenecker moved, seconded by Rosenwald, to recommend the City Council change the Lake Ann Park fees as follows: Resident Season Pass Non-Resident Season Pass Non-Resident Boat Access Only Daily Gate Fee Senior Citizens $ 6.00 $12.00 $ 6.00 $ 4.00 Free In addition, the definition of resident would include persons living or working in Chanhassen. , Park and Recreation Minutes February 5, 1985 Page 3 . HERMAN FIELD Schoenecker took the Herman Field Concept Plan to the Minnewashta Homeowner's Association and found much enthusiasm. Their biggest fear was the possibility of adolescence using it for beer parties. Lynch asked about the walking right-of-way along the north side of the park. Lori Sietsema said that there was not a right-of-way at this time but it could be pursued. The Commission requested that staff proceed with acquiring a walking right-of-way along the north side of the park. Lynch asked for cost breakdowns for grading of the road, parking area and the ball field. He also asked for prices on materials to build the play equipment and picnic tables. , Lynch moved, seconded by Rosenwald, to recommend City Council approve the Herman Field Concept plan. All voted in favor and the . motion carried. LITTLE LEAGUE BASEBALL FIELD The Commission reviewed the options given by staff as to the loca- tion of a little league field. It was agreed that the little league field should be located at Lake Ann Park on the newly acquired parkland. ELECTRO-CRAFT Lynch moved, seconded by Warneke, to recommend Don Ashworth's arrangement as stated in his memorandum to the Mayor and City Council dated February 4, 1985. Motion unanimously approved. WEST JUNIOR HIGH SCHOOL Warneke asked if there was a need for tennis courts in the West Jr. High School area. Lynch expressed his concern that if the tennis courts were refurbished by the City, would the school guarantee the city control over them for the life of the courts. McKay indicated that the life of a tennis court is 5-7 years and that junior high aged children are not served with that program in . school anymore. He did not know if the school would agree to give the city a guarantee. Lynch asked staff to write a letter to Mr. Hardy stating that there are tennis courts at Chanhassen Elementary and one at Lake . \ . '" . park and Recreation Minutes February 5, 1985 page 4 Ann Park, just two to three miles away. Based on the use of those courts we will be making a decision as to whether there is the need for resurfacing the courts at West Junior High. SOFTBALL TEAM FEES The Commission reviewed softball team fees and asked that they be set as recommended by staff. PARK DEDICATION FEES .The Commission discussed the park dedication fee structure, noting that it has not been raised since 1982. Had the fees been adjusted each year according to the Construction Cost Index, they would have been 17.3% higher last year and scheduled to decrease 2.6% for 1985. Mike Rosenwald moved, seconded by Mike Lynch to recommend raising the park dedication fee as follows for 1985 (an approximate 8.5% increase: Dwelling Type: Single Family Detached Double Family Detached $ 450. 450. Multiple & Townhouse: Efficiency 1 Bedroom 2 Bedroom 3 Bedroom 4 Bedroom 120. 215. 360. 440. 460. Industrial 1,120. FIRE DISPLAY COMPANY QUOTES The Commission reviewed quotes from Banner and Gopher Fireworks Display companies. Tom Schoenecker moved, seconded by Mike Lynch recommending that City Council accept Banner Fireworks Display Company's quote if Frank Beddor makes a contribution similar to the one made last year. All voted in favor and the motion carried. PARK DEVELOPMENT PROPOSAL Mike Lynch moved, seconded by Tom Schoenecker, to recommend approval of Van Doren Hazard Stallings Development Contract for the planning of Herman Field, Lake Ann Park and Lotus Lake (in anticipation of a LAWCON grant) Tom Schoenecker moved, seconded by Mike Rosenwald, to adjourn the meeting at 10:20 p.m. All voted in favor and the motion carried. Respectfully submitted, Lori Sietsema CITY 0 F eHARHASSER z... . 690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Park and Recreation Commission FROM: Lori Sietsema, Park and Recreation Coordinator DATE: March 1, 1985 Re: Schroeder Property Sketch Plan Review The proposed Schroeder Property development is located east of and adjacent to Kerber Boulevard (site of the former Chaparral 4th Addi tion) . Attached is an excerpt from the Chanhassen Comprehensive Plan that shows a portion of this property as parks/open space. The City . Engineer has recommended that the open space area to the east be a retention basin to accomodate the flow from the existing creek. The City Planner has recommended that the entire open space por- tion be designated as a drainage easement. The open space area would be a link in our trail system, poten- tially connecting Carver Beach to Meadow Green Park. I was able to walk through the site and found it to be conducive for that use. I am recommending that the City accept park dedication fees in lieu of park land, and also obtain a walking easement along the drainage easement. I will present this sketch plan to you at the meeting on Tuesday night. ~ . . (1 ( ".-. \ r-61 CITY OF ~N~~O~AHASSEN .I.x-I Existing Park Park .. s and Service Area: Deficiency A " reas ~- -- .~- .....----, --- -- - ~ --- -.- _ _ f----) ,.;... - - - ,( t._ ~ -- 0 E g 0 c 0 ~ ~ 0 ~-o= ~ i e 8 ~ 8 0 0 ;., ~ zg !i ! 8 0 i .. ~ /} T T I uT l. .. N ( T. I ;' /A'\ ;:; \\~ i I _.._.__a~.-' F o 2 I ? 0 L- ~ 0 ~ ~ I ,,~""","N. COUNTY CITY OF 3 CBAHBASSEH 690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Park and Recreation Commission FROM: Lori Sietsema, Park and Recreation Commission DATE: March 1, 1985 Re: Hidden Valley Sketch Plan Review The proposed subdivision is located at the southeast corner of Highways 5 and 101, immediately west of Chanhassen Estates. The southern portion of the parcel is adjacent to Rice Marsh Lake Park. There is also an existing 50 foot utility easement across the southern portion. ~ I have attached an excerpt from the Chanhassen Comprehensive Plan showing a linear park/open space area connecting Rice Marsh Lake Park and Lake Susan Park. I was able to walk this site and found that a trail could easily be incorporated along the southern 25 feet of the utility easement. I am recommending that the City accept park dedication fees in lieu of park land and, in addition, obtain a 25 foot walking easement along the southern edge of the existing 50 foot utility easement. I will be presenting this sketch plan to you at the meeting on Tuesday night. ..~ . . (e CITY OF CHANHASSEN MINNESOTA r-61 .( \ ! \ " II ( ~t ...." I tt.j ~1 p -- ~~ 'p ~.. -1- .1*1 Existing Parks and Service Area: Park Deficiency Areas ~_.- ~- --- _.- ....---.- - -- 3 ? - {.. ~ r-66 . CITY OF N CHANHASSE MINNESOTA WalkwaYS/Bik.e ~:~~S. Regional Trail -- - - .~. --~ -- -- -- -.- . E o g o o '" F o 2 o , 6200 noo -6400 6!lOO --6600 - . -6100 -6800 6900 1000 1100 1200 , '0<. ..- ./ ~ 1100 reoo 1tOO 8000 .(1) ..~~ Mt~ ~~, " "- oOOlt-" L AltC , ) ...-~ I "(\(1 - 0::::;/ :;.-- ci ~ a:l ~. :J: " 730C -7400 o.~ o l: co ~ co ~w 3 I -r o 0 ~ .~ -8100 I I - 8200 .. o. ...........,j POYO~ ~ /. ::::- - 8300 r;--'; ~ ~~# ~ // ---8 ~ ~ RICE M). RSH LAKE 1'. -= \ 7' ~ ~~-~- " /"~ ~ ~\ '.' ~/' \...--:::;;:--~ J)i'~- ~~-o 6' ~~~ / ___./ ~ -;;;;))!!7 ~-~ ?-v / ~ ,// -- - --8600 --~ 8700 . . CITY OF eBANBASSEN 4 690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Park and Recreation Commission FROM: Lori sietsema, Park and Recreation Coordinator DATE: March 1, 1985 SUBJ: Easter Egg Hunt The Chanhassen Park and Recreation 2nd Annual Easter Egg Hunt is fast approaching. I am beginning preparations for the event to be held Saturday morning, April 6th at the Chanhassen Elementary playground. . The Easter Egg Hunt includes a kite flying contest, a coloring contest, basket making, and the Easter Candy Hunt. Many people will be involved including the Chanhassen Jaycees, Chanhassen Boyscouts, City Council members, and the business community through donations. I would like the Park and Recreation Commission members to be a part of this event by judging the two contests. Because this is a Park and Recreation sponsored event, I think it is important that the community see their Park and Recreation Commission involved. Please circle this date on your calendar and keep it open. I will be getting more information to you as soon as possible. -8'~ . CITY 0 F eHARHASSER 5 . 690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Park and Recreation Commission FROM: Lori Sietsema, Park and Recreation Coordinator DATE: February 27, 1985 ~ SUBJ: City Council Updates The following is a summary of City Council action of February 25, 1985 : 1. Lake Ann LAWCON Agreements: The City Council moved to authorize the signing of the LAWCON Grant Agreement for the Lake Ann Boat Access project. 2. Lake Ann Park Fees: The Council Council acted to set the 1985 Lake Ann fees as follows: . Resident Season Pass Non-Resident Season Pass Boat Access Only Seasonal Pass Daily Entrance Fee Senior Citizens $ 5.00 10.00 5.00 3.00 Free The Council also agreed to include people who work in Chanhassen, but do not live here, in the resident category. 3. July 4th Fireworks Display: The Council awarded the bid to Banner Fireworks Company as recommended by the Park and Recreation Commission. The Council also indicated that the City would be able to pay for the fireworks, even if the industries did not give us a donation as they did last year. However, Bill Carlson has already committed Instant Web to purchasing $1200 worth of season passes. 4. Herman Field Concept Plan: The Council moved to approve the Herman Field concept plan. 5. Mark Koegler's Park Development Agreement: The Council . approved the agreement regarding assisting in the development of the Lake Ann Boat Access, Herman Field and Lotus Lake Boat Access. . CITY 0 F CBANHASSEN 690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317 (612) 937-1900 : _ MORANDUM TO: Barbara Dacy, City Planner FROM: Lori Sietsema, Park and Recreation Coordinator . \ DATE: March 11, 1985 ~~ Re: Schroeder Property The Park and Recreation Commission met on March 5, 1985 to review the Scroeder property sketch plan. . According to the Chanhassen Comprehensive Plan, the parcel shown on the sketch plan as a drainage easement is proposed park/open space. This parcel, incorporated into our trail system, would literally connect Meadow Green Park and Carver Beach. The Park and Recreation Commission has recommended that the City accept park dedication fees in lieu of park land. They have also recommended that the City acquire a trail easement over the pro- posed drainage easement, as shown on the sketch plan dated February 12, 1985. . . Minutes Park and Recreation Commission Meeting May 7, 1985 Members Present: Mike Lynch Brian Foltz Joe Warneke Tom Schoenecker Wallace McKay Members Absent: Charlie Robbins Mike Rosenwald Staff Present: Lori Sietsema Barbara Dacy visitors Present: Peter Beck The meeting was called to order at 7:40 p.m. by Commission Chairperson Mike Lynch. Minutes Brian Foltz made a motion, seconded by Joe Warneke, to approve the minutes from the April 9, 1985 meeting as submitted. The motion carried unanimously. e Hidden Valley Site Plan Review Brian Foltz opened the discussion by saying that the facilities in the Chanhassen Estates and Hidden Valley area are inadequate. He also stated that the problems will only be intensified when Highway #5 is widened. He noted that he felt staff's recommen- dation was unacceptable. Mike Lynch gave some background to the item by explaining the water problem in Rice Marsh Lake Park. He pointed out that with the Hidden Valley development the number of homes served by that park would double. Lynch talked about taking out the ballfield completely, filling in the center area and putting in a tennis court. It was noted that the ground in that area would probably never support a ten- nis court. He then suggested moving home plate back, thus extending the outfield. Foltz added that the residents have also asked for a half court basketball court. He said that parking in the existing park is a problem. Foltz expressed concern for these needs being met now as once Hidden Valley is completed there will be no place else. If anything is to be done, he said, it must be done now. Tom Schoenecker stated that the neighborhood has a ballfield facility, although it is not the best, many neighborhoods do not have ballfields at all. e Lynch asked Barbara Dacy if the whole Hidden valley plat would be graded all at once. If so, the City could ask them to grade a site for a neighborhood park at the same time. Park and Recreation Commission Minutes e Page 2 Dacy said that a the plan called for a minimum amount of grading, and that the houses would built in to the existing topography. She also noted that the the flattest portion of the site was within the commercial area, thus the most expensive. She said that the Planning Commission has approved that portion to be used for commercial use. Lynch stated that it was highly unlikely that the City would acquire a new site for ballfields, thus the problems would have to be solved by renovating the existing ballfield. Schoenecker made developer for at a tennis court. recommendation: a motion to recommend that City Council ask the least one acre of land to construct a totlot and The Commission also noted the reasons for this 1. Rice marsh Lake Park is not adequate in size and the amount of improvements that can be made are limited. 2. The existing tot lot in Rice Marsh Lake Park is too far from the Hidden Valley development. e 3. The accessability of Rice Marsh Lake Park is not adequate. 4. The population of the area will require more facili- ties to be available. The motion, seconded by Brian Foltz, carried unanimously. Eckankar Site Plan Review Peter Beck, Attorney for Eckankar was present to explain the pro- posal of the Eckankar development. Eckankar, a religious orgnaization, prints and publishes reli- gious material for the members of their organization. They have purchased 175 acres of land between Lake Ann Park and County Road 17. Eckankar's administrative campus development includes 2 buildings in the middle of 100 acres. The north 25 acres and the south 50 acres will remain undeveloped. e The administrative building will be 400 feet from the east edge of Lake Ann, and the other will be 150 feet from the County Road 17 right-of-way. Only portions of the buildings, if any, will be visible from the lake or road. e Park and Recreation Commission Minutes May 7, 1985 Page 3 Mr. Beck stated that almost all tree cover will be left in tact as they are trying to disturb the site as little as possible. He also stated that the 175 acres will be farmed, left as prairie grass, and then landscaped as developed. Lynch asked how much of the 175 acres would pay park fees. Mr. Beck said that it was yet to be determined, and that actual devel- opment would take place on approximately 20 acres. staff indicated that, similar to the Electro-Craft case, the City Manager and an Eckankar representative would meet to agree on an amount of acreage for fees to be paid. Foltz made a motion, seconded by Warneke, to recommend that the City accept park dedication fees in lieu of land and the amount be determined by City staff. Motion unanimously approved. Plocher-Geske Site Plan Review: Sietsema presented the proposed 18 unit townhouse development located on the west side of Lake Minnewashta on the old Leach's Resort site. e Sietsema explained that the townhomes were set back feet from the lake and the lake front would become a beachlot. She also noted that the Park and Recreation Commission did not take action to acquire any of this property when it was up for sale. However, the Commission was required to make a recommendation as to whether the City should accept park dedication fees or land. Susan Albee from the Planning Commission suggested that the city acquire enough property to support a tennis court. Warneke noted that the City did not want to finace a private park. Lynch asked staff to look into land around that area that would support a ballfield. Schoenecker asked staff to look into motor restrictions on Lake Minnewashta. McKay moved, seconded by Foltz, to recommend that the City accept park dedication fees in lieu of parkland. Motion unanimously approved. Foltz asked if the Commission could visit that area of the City at their next meeting to identify potential parkland. The Commission agreed to meet at City Hall at 6:30 p.m. on June 4th. e Bloomberg Site Plan Review Sietsema presented the Bloomberg site plan. The plan surrounds the proposed South Lotus Lake Park/Boat access. She explained that the land swap between Bloomberg and the City was an even e e e Park and Recreation Commission Minutes May 7, 1985 Page 4 trade and therefore did not satisfy park dedication for his pro- posed development. Because parkland will be in existance within the development, sietsema recommended that the City accept park dedication fees in lieu of parkland. Schoenecker moved, seconded by Foltz, to recommend that the City accept park dedication fees in lieu of parkland. The motion carried unanimously. Sietsema presented the final South Lotus Lake Park plan explaining the changes since the Commission last saw the plan. The Metro Waters Task Force required the City put in handicapped parking on the lower portion of the site near the boat access. To date the Park and Recreation Commission had not recommended approval of the plan, and was required to do so before it went to the City Council. Sietsema also suggested that the Park and Recreation Commission direct staff to prepare a landscape plan to accompany the site plan when it goes to the City Council. Schoenecker moved, seconded by Foltz to recommend approval of the South Lotus Lake Park boat access plan, and to request that staff prepare a landscape plan that addresses the resident's con- cerns. Motion unanimously approved. Foltz moved, seconded by Lynch to adjourn the meeting. Motion unanimously approved. Respectfully submitted, r--; ,;t"V~-)L- . - \',J s- Lori Sietsema Park and Recreation Coordinator e 1985 PARK AND RECREATION COMMISSION ATTENDANCE I Brian Foltz I " . Mike Lynch :J::l ....." Wallace McKav n Charlie Robbins t-i Mike Rosenwald 0 I Schoenecker I Torn I I Warneke I Joe I I I I ~ ~ ~ <6' ~ g ~ e' ~ g t1 ~ Ii I-' LQ ~ rt <: () . . . . ro "<: . . . . -....J . 00 lJ1 lJ1 l'V ,j:>. l'V 0"\ I-' lJ1 W W e