8. Staff Report Format
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227,1180
Fax: 952,227,1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952,227,1140
Fax: 952,227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227,1110
Recreation Center
2310 Coulter Boulevard
Phone: 952,227,1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227,1300
Fax: 952,227,1310
Senior Center
Phone: 952;227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
[I]
MEMORANDUM
TO:
Planning Commission
FROM:
Kate Aanenson, AICP Community Development Director
DATE:
April 6, 2010
SUBJ:
Staff Report Format
Attached are two staff report samples; one from the City of Minnetonka and the
other from the City of Plymouth. Staff would like to review with the
Commission the City of Chanhassen' s current staff report layout and review the
potential for changes.
ATTACHMENTS
1. City of Chanhassen Current Staff Report Layout.
2. City of Minnetonka Staff Report Sample.
3. City of Plymouth Staff Report Sample.
g:\plan\ka\planning commission\4-2010 worksession\staff reports. doc
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
PC DATE:
CCDATE:
CITY OF CHANHASSEN
REVIEW DEADLINE:
CASE #:
BY:
I PROPOSED MOTION:
SUMMARY OF REQUEST: The developer is requesting
LOCATION:
APPLICANT:
PRESENT ZONING:
2020 LAND USE PLAN:
ACREAGE:
DENSITY: gross:; net:
LEVEL OF CITY DISCRETION IN DECISION-MAKING:
PROPOSAL/SUMMARY
ADJACENT ZONING
AND LAND USE: N -
S-
E-
W-
WATER AND SEWER:
PHYSICAL CHARACTER.:
APPLICABLE REGUATIONS
BACKGROUND
REZONING
SUBDIVISION REVIEW
GRADING, DRAINAGE AND EROSION CONTROL
Surface Water Management Fees
PARKS AND RECREATION
COMPLIANCE TABLE
GENERAL SITE PLAN/ARCHITECTURE
ARCHITECTURAL COMPLIANCE
LIGHTING/SIGNAGE
RECOMMENDATION
Staff recommends that the Planning Commission adopt the following motion and adoption of the
attached findings of fact and recommendation:
ATTACHMENTS
City Council Agenda Item #14B
Meeting of May 18, 2009
Brief Description Items regarding Hillside Senior Living, located at 5431 and
5439 Williston Road
Recommended Action Adopt the resolution denying the proposal
Introduction
Michael Suess, Hillside Properties, LLC, is proposing to combine two existing single-
family residential properties at 5431 and 5349 Williston Road and construct a three-
story, 59-unit senior housing development on the combined site. (See pages A1-A25.)
Proposal Summary
The following is intended to summarize the applicant's current proposal. Specific details
associated with the proposal are outlined in the "Supporting Information" section of this
report.
· Proposal Location: The subject site is located near the Williston Road/Excelsior
Boulevard intersection, adjacent to the existing Kramer's Hardware property.
(See page A3.)
. Proposed Use: In the narrative submitted with the proposal, the applicant
indicates that the proposed 59-unit building would be "catered toward seniors
and special needs populations [requiring] assistance with support and personal
care ... a portion of the facility [would] be dedicated to persons in need of
memory care." The building would include 43 assisted living units and 26
memory care units, for a total of 69 units. The applicant proposes that 20 percent
or 13 of the units meet affordability standards. (See page A5-A 17.)
· Proposed Building. As proposed, the Hillside Senior Living building would have
a footprint of 15,200 square feet. Underground parking would be accessed
through a driveway on the south side of the property. The basement would
include the building's kitchen and dining areas, as well as a resident storage,
lounge, and "hobby" rooms. Resident units and common spaces would occupy
the first, second, and third floors of the building. The third floor would also include
a nurse's station. (See pages A18-A24.)
· Site Impacts of Proposed Building. As proposed, the building would be
centrally located on the combined site. Given the existing topography, a
significant amount of grading would be required to accommodate the proposed
building. This grading would result in removal and/or impact to 33 percent of the
Meeting of May 18, 2009
Subject: Hillside Senior Living, 5431/5439 Williston Road
Page 2
significant/high-priority trees on the site. The property does not contain a
Woodland Preservation Area. (See pages A27-A28.)
. Comp Plan Amendment. The proposal requires an amendment to the site's
land use designation from low-density residential to high-density residential. As
proposed, the development would have a density of 37-units per acre.
Staff Analysis
. Site Impacts of Proposed Building.
Following the planning commission's discussion and vote on the proposal, the
applicant met with staff on several occasions both in the field and at city hall.
Based on those meetings, modifications were made to the proposed site grading
and, in turn, to the overall tree protection on the site. The modifications primarily
result in additional preservation of trees on the north and east sides of the
property. As proposed 67 percent of the High-Priority/Significant trees on the
property would be protected. (See pages A27-A28.) Staff finds it is unlikely that
the site could be developed at medium-density, 4.1 to 12 units per acre, or high-
density, over 12-units per acre, and preserve a noticeably larger percentage of
trees than proposed by the applicant.
. Comp Plan Amendment. The area in and around the Glen Lake, where the
subject site is located, was discussed by the Comprehensive Plan Steering
Committee during the drafting of the 2030 Comprehensive Guide Plan. While
understanding that redevelopment activities may continue to be proposed in the
Glen Lake area, the committee specifically decided to make no changes to the
land use designations of the neighborhood. Rather than making such changes
simply to facilitate redevelopment, the committee determined that redevelopment
proposals and any necessary guide plan amendments should be judged on their
own merit.
The Comprehensive Guide Plan includes several housing goals, including
greater provision of "housing opportunities attractive to the varied needs and
desires of the senior lifecycle." Staff understands that through the Hillside Senior
Living proposal the applicant is attempting to provide such a housing opportunity.
However purposeful the intent of providing this housing, the land use context in
which such housing is provided in equally important.
Hillside Senior Living would be located on Williston Road, which is defined as a
major collector roadway. But for the hardware store located south of the
proposed senior facility, Williston Road in this area is surrounded by low-density
residential land uses. From staff's perspective, the Williston Road corridor
defines the "neighborhood" in which Hillside Senior Living would be located.
Though other high-density housing exists to the east of the subject property,
Meeting of May 18, 2009
Subject: Hillside Senior Living, 5431/5439 Williston Road
Page 3
based on access to the subject site and area roadway configurations, the Hillside
development is not fully integrated into the high-density area to the east.
The requested comprehensive guide plan amendment from low-density
residential to high-density residential is not appropriate given the existing land
use along Williston Road. This specific proposal is not appropriate in this specific
location.
Planning Commission Recommendation
The planning commission considered the applicant's proposal on March 5, 2009. On a
5-1 vote, the commission recommended that the city council deny the proposal. (See
pages A45-A58.)
Staff Recommendation
Adopt the resolution on pages A60-A67, denying requested: Comprehensive Guide
Plan Amendment, Rezoning, Preliminary Plat, and Site and Building Plan Review.
Denial is based on the following findings:
1) Comprehensive Guide Plan Amendment. The proposal is not consistent with
property's existing Comprehensive Guide Plan designation. Neither does the
proposal warrant an amendment of the existing Guide Plan Designation.
a. The proposal does not meet various criteria for such amendment,
specifically:
(1) The requested land use change would have an adverse impact on
the natural environment, including topography.
(2) The proposed high-density housing development resulting from the
land use change would not be consistent with the physical
character of the surrounding neighborhood.
(3) The proposed high-density housing development does not provide
for a more viable transition to adjacent properties than the current
land use. Perhaps if the development included more area
properties, there would be greater site design options and better
opportunity for integration/transition into the surrounding area.
(4) The proposal is not consistent with important land-use principals
outlined in the 2030 Comprehensive Guide Plan. Namely, "the
integrity of existing single-family neighborhoods will be preserved
through careful management of land use transitions and impacts
between potential conflicting uses."
Meeting of May 18, 2009
Subject: Hillside Senior Living, 5431/5439 Williston Road
Page 4
b. In the recent update of the Comprehensive Guide Plan, which is currently
under review by the Metropolitan Council, the city determined that existing
guide plan designations in the area should remain. In doing so, the city
determined that redevelopment proposal and any necessary Guide Plan
amendments should be judged on their own merit.
2) Planned Unit Development Zoning. The proposal is not consistent with the
purpose of PUD zoning as outlined in City Code 300.22 Subd. 1. Specifically:
a. As proposed, the PUD does not preserve desirable site characteristics or
open space. Neither does the proposal protect sensitive environmental
features, such as slopes and trees.
b. As proposed, the PUD does not provide a sensitive land use transition to
adjacent low-density residential properties.
3) Site and Building Plans. The proposal does not meet site and building plan
standards as outlined in City Code 300.27 Subd. 5. Specifically:
a. The proposal does not minimize soil removal or include grade changes
keeping with the general appearance of neighboring developed areas.
Through: John Gunyou, City Manager
Julie Wischnack, AICP, Community Development Director
Loren Gordon, AICP, City Planner
Originator: Susan Thomas, Principal Planner
G:\Projects\04037.09a Hillside Senior Living\Reports and Exhibits\CC\Executive Summary Report 051809.docx
Meeting of May 18, 2009
Subject: Hillside Senior Living, 5431/5439 Williston Road
Page 5
Supporting Information
Surroundina Land Uses
Northerly: Single-family home; guided low-density residential
Easterly: Presbyterian Homes; guided high-density residential
Southerly: Kramers Hardware; guided commercial
Westerly: Single-family homes; guided low-density residential
Plannina
Guide Plan designation: Low-density residential
Zoning: R-1
Deadline for Decision
The applicant has waived the 120-day statutory deadline.
Site Historv
In 2004, the applicant proposed construction of a 77 -unit senior housing development
on the subject property. While staff at that time found that senior housing, at an
increased density, was appropriate for the site, staff recommended denial of the
proposal. Findings included:
· The proposal did not meet the guide plan review criteria for an amendment to the
guide plan.
· The proposal did not meet site and building plan criteria.
. The mass of the building was too large for the site.
· Grading of the site would remove a significant number of trees.
The planning commission concurred with staff's findings and recommended the city
council deny the proposal. (See pages A31-A39.) At the applicant's request, the
proposal was placed on hold and the council did not take action on the item.
Existina Site Features
The combined site is located on the east side of Williston Road, just north of Excelsior
Boulevard. There are currently two, vacant single-family homes on the two existing
properties. (See page A3.)
· Topography. There is a large knoll in the southeast corner of the property. From
the knoll the site slopes significantly downward toward both the northeast corner
of the site and Williston Road. There is over 20 feet in grade change from the top
of the knoll to the lowest point of the site.
· Trees. The site contains 90 trees; of these existing trees 85 are relatively healthy
and structurally sound. The High-Priority trees on the site include large pine and
spruce trees, as well as several large oaks. The site further contains Significant
Meeting of May 18, 2009
Subject: Hillside Senior Living, 5431/5439 Williston Road
Page 6
Trees including basswood and poplar. The site does not contain a Woodland
Preservation Area.
Proposed Building Management
As was proposed in 2004, Hillside Senior Living would be managed by International
Care Management Services of Toronto, Canada. The company does not currently have
any facilities in Minnesota; however, the company does manage several facilities, or
approximately 1,500 beds, in the United States and Canada
Proposed Resident Number
Given the applicant's indication that no more than 10 percent of the available 69-units
would be occupied by more than one person, the building would have between 69 and
76 residents.
Proposed Buildina
The proposed 69-unit, senior housing facility would meet the following minimum PUD
standards:
CODE REQUIRMENT PROPOSED
Building Setback
North 37 ft 40 ft
South 37 ft 77 ft
East 37 ft 39 ft
West 50 ft 50 ft
Parking lot Setback
North 20 ft 20 ft
South 20 ft 20 ft
East 20 ft n/a
West 20 ft 37 ft
Floor Area Ratio 1.0 0.69
Impervious Surface 70% Approximately 32%
Parking Spaces* 38 * 39
*based on "Convalescent Home" parking requirement total of 76 beds and no more than 25 staff on site at
anyone time
Meeting of May 18, 2009
Subject: Hillside Senior Living, 5431/5439 Williston Road
Page 7
BuildinQ Architecture
Following planning commission discussion and vote on the proposal, the applicant met
with staff to discuss the proposed building architecture. The applicant indicated that
plans would be revised to illustrate a "more residential" building: the roof-line would be
lowered and third-story windows placed within dormers, the number of windows would
be reduced, and the color palate would be altered to more neutral tones. Staff believed
these changes would be appropriate. However, to date, these revised plans have not
been submitted.
Parkina
Senior housing developments must provide one parking stall per housing unit. For
nursing homes or convalescent facilities the required rate is one parking stall per four
beds, plus an additional three spaces for each four employees on the major shift. The
proposal would meet the convalescent facilities requirement.
GradinQ
As proposed, the building would be centrally located on the combined site. Given the
existing topography, a significant amount of grading would be required to accommodate
the proposed building. To decrease topographic elevation, earth would be removed
from the southeast portion of the site. The proposed grading plan calls for a 2-foot to 16-
foot decrease in elevation throughout this area. Similarly, to increase grade, earth would
be added to the northeast portion. The proposal requires a 2-foot to 10-foot increase in
elevation over this area. (See page A28.) The city engineer indicates that in some
areas, the proposed grading would result in slopes of 3:1.
DrainaQe
As proposed, stormwater runoff from the north half of the site would be directed
northeast to a low area. From this area, stormwater would be channeled through
underground storm sewer to the east and south for treatment in an underground
retention facility. Stormwater runoff from the south side of the site would be directed
straight to the underground facility. Based on current plans, adequate stormwater
treatment is not provided prior to runoff discharge into this facility. Additionally, the plan
provides only minimal opportunity for stormwater infiltration. The city engineer does
note, that the underground facility could be redesigned to meet these requirements.
Trees Loss and MitiQation
As with any new development, trees within the defined "Basic Tree Removal Area"
could be removed without mitigation. This area includes all trees with the footprint of the
proposed building and drives, as well as trees within a 20-foot perimeter of the buildings
and 10-foot perimeter of the drives.
Based on the applicant's submitted narrative, 21 trees, or 33 percent of the
healthy/sound trees on the site, would be removed to accommodate the proposal
building and associated parking lots. An additional 5 trees would be severely impacted
by the extensive amount of grading required on the site. Given extensive damage to the
Meeting of May 18, 2009
Subject: Hillside Senior Living, 5431/5439 Williston Road
Page 8
root zones of these trees, the proposal would ultimately result in the removal and/or
significant impact to 26 trees, or 33 percent of the healthy trees on the site. (See page
A28.)
Guide Plan Standards
The Comprehensive Guide Plan document, which was recently drafted and is currently
under review by the Metropolitan Council, anticipates that amendments may be
requested from time to time to accommodate specific development proposals. However,
the Guide Plan does not anticipate that such amendments should be considered lightly.
Rather, the Guide Plan notes several criteria which should be considered in determining
whether such amendment is appropriate.
The 2030 Comprehensive Guide Plan outlines the following criteria which should be
used in the review of requests to amend the guide plan designation of anyone property:
1. The change would be consistent with the policies, strategies, or other elements
of the 2030 Comprehensive Guide Plan and the city's Strategic Framework,
including those for certain long term planning areas.
2. The change would not create an adverse impact on public facilities and services
that could not be mitigated with proposed improvements. Public facilities and
services include roads, sewers, water supply, drainage, schools and parks.
3. Development resulting from the change would not create an undue impact to
surrounding properties.
a. Such development would be consistent with the physical character of the
surrounding neighborhood or would upgrade and improve its viability.
b. Physical character includes land use type, building height and size,
relationships to the street, roof lines, and landscaping.
c. Viability includes stabilization or enhancement of property values or removing
blighting influences.
4. The change would allow a more viable transition to the planned uses on adjacent
properties than the current land use.
5. The change would not have an adverse impact on the natural environment,
including trees, slopes and wetlands, or the impact could be mitigated by
improvements on the site or in the same vicinity.
6. There has been a change in city policies or neighborhood characteristics since
the city adopted the original plan that would justify a change.
Meeting of May 18, 2009
Subject: Hillside Senior Living, 5431/5439 Williston Road
Page 9
7. The change would correct an error made in the original plan.
8. There is a community or regional need identified in the comprehensive plan for
the proposed use or service.
9. The change would help the city meet its housing goals.
10. The change would not adversely impact any landmarks or other historically
significant structures or properties unless mitigated through relocation,
commemoration or dedication.
11.ln the event a land use change includes numerous properties, such as a
neighborhood area, the following factors should be considered:
a. Determination of changed conditions on the properties or within the area
surrounding the properties.
b. The condition of the buildings on the property.
c. If residential, the need to preserve the housing stock to meet city housing
goals or if non-residential, the ability of the proposed new land use(s) to
meet city housing goals.
d. The ability of the assembled properties to allow for a unified development
that meets the appropriate development criteria for the area in which it is
located.
e. The timing of intended development allows for any necessary roadway or
other publiC infrastructure improvements to accommodate traffic from the
proposed development.
Finding: Based on these criteria, the applicant's requested guide plan amendment
is not appropriate. Specifically:
. The. requested land use change would have an adverse impact on the natural
environment, including topography.
. The proposed high-density housing development resulting from the land use
change would not be consistent with the physical character of the surrounding
neighborhood. Specifically, the proposal would not be consistent with existing
land uses along the Williston Road corridor.
. The proposed high-density housing development does not provide for a more
viable transition to adjacent properties than the current land use. Perhaps if the
Meeting of May 18, 2009
Subject: Hillside Senior Living, 5431/5439 Williston Road
Page 10
development included more area properties, there would be greater site design
options and better opportunity for integration/transition into the surrounding area.
. The proposal is not consistent with important land-use principals outlined in the
2030 Comprehensive Guide Plan. Namely, "the integrity of existing single-family
neighborhoods will be preserved through careful management of land use
transitions and impacts between potential conflicting uses. "
PUD ZoninQ Standards
City Code 300.22 Subdivision 1 outlines that the purpose of the PUD zoning district is to
provide a zoning district which will encourage the following:
1. Flexibility in land development and redevelopment in order to utilize new
techniques of building design, construction and land development.
2. Provision of affordable housing.
3. Energy conservation through the use of more efficient building designs and
sitings and the clustering of building and land uses.
4. Preservation of desirable site characteristics and open space and protection of
sensitive environmental features, including steep slopes, poor soils and trees.
5. More efficient and effective use of land, open space and public facilities through
mixing of land uses and assembly and development of land in larger parcels.
6. High quality of design and design compatible with surrounding land uses,
including both existing and planned.
7. Sensitive development in transitional areas located between different land uses
and along significant corridors within the city.
8. Development which is consistent with the comprehensive plan.
Finding: Based on these considerations, the applicant's proposed PUD is not
appropriate. Specifically:
. The proposal is not consistent with the Comprehensive Plan.
. As proposed, the PUD does not preserve desirable site characteristics or open
space. Neither does the proposal protect sensitive environmental features, such
as slopes and trees.
. As proposed, the PUD does not provide sensitive land use transitions. Under
existing conditions, natural topographic change and vegetation provide a
Meeting of May 18, 2009
Subject: Hillside Senior Living, 5431/5439 Williston Road
Page 11
transition between a relatively low-intensity commercial site and low-density
residential properties. The proposal would remove that natural transition, placing
high-density residential use squarely between the low-intensity commercial site
to the south and the low-density residential properties to the north.
Site and Buildina Plan Review Standards
City Code 300.27 Subdivision 5 outlines that the review of proposed site and building
plans should consider the plans compliance with the following:
1. Consistency with the elements and objectives of the city's development guides,
including the comprehensive plan and water resources management plan.
2. Consistency with the ordinance.
3. Preservation of the site in its natural state to the extent practicable by minimizing
tree and soil removal and designing grade changes to be in keeping with the
general appearance of neighboring developed or developing areas.
4. Creation of a harmonious relationship of building and open spaces with natural
site features and with existing and future building having a visual relationship to
the development.
5. Creation of a functional and harmonious design for structure and site features,
with special attention to the following.
a. An internal sense of order for the buildings and uses on the site and
provision of a desirable environment for occupants, visitors and the
general community.
b. The amount and location of open space and landscaping.
c. Materials, textures, colors and details of construction as an expression of
the design concept and the compatibility of the same with adjacent and
neighboring structures and uses.
d. Vehicular and pedestrian circulation, including walkways, interior drives
and parking in terms of location and number of access points to the public
streets, width of interior drives and access points, general interior
circulation, separation of pedestrian and vehicular traffic and arrangement
and amount of parking.
6. Promotion of energy conservation through design, location, orientation and
elevation of structures, the use and location of glass in structures and the use of
landscape material and site grading.
Meeting of May 18, 2009
Subject: Hillside Senior Living, 5431/5439 Williston Road
Page 12
7. Protection of adjacent and neighboring properties through reasonable provision
for surface water drainage, sound and sight buffers, preservation of views, light
and air and those aspects of design not adequately covered by other regulations
which may have substantial effects on neighboring land uses.
Finding: Based on these standards, the applicant's proposal is not appropriate.
Specifically:
. The proposal is not consistent with the Comprehensive Guide Plan.
. The proposal does not minimize soil removal and include grade changes keeping
with the general appearance of neighboring developed areas. Rather, a
significant amount of grading would be required to accommodate the proposed
building.
Senior Housina
There are currently 12 senior rental housing developments located throughout the city.
The developments provide for a variety of market-rate, subsidized, assisted living, and
memory care units. (See page A29.)
Neiahborhood Comments
The city surveyed 219 area property owners and received the comments as outlined on
pages A42-A43.
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LOCATION MAP
Project: Hillside Senior Living
Applicant: Hillside Senior Living LLC
m.."tOab
Address: 5431 and 5439 Williston Road
(04037.09a)
A1
RESOLUTION NO. 2009
RESOLUTION DENYING MULTIPLE ITEMS CONCERNING HILLSIDE SENIOR
LIVING, PROPOSED SENIOR HOUSING DEVELOPMENT
AT 5431/5439 WilLISTON RD
BE IT RESOLVED by the City Council of the City of Minnetonka, Minnesota, as follows:
Section 1. BACKGROUND.
1.01 Michael Suess, Hillside Properties, LLC proposing redevelop the existing properties
at 5431 and 5439 Williston Road into a 69-unit senior housing development.
(Project 04037.08a).
1.02 The property is legally described as:
SEE EXHIBIT A
1.03 The proposed development requires multiple items:
1. Comprehensive Guide Plan Amendment from Low-Density Residential to
High-Density Residential
2. Rezoning from R-1, low-density residential, to PUD, planned unit
development.
3. Preliminary Plat.
4. Site and Build Plan Review.
1.04 On March 5, 2009, the Planning Commission held a public hearing on this proposal
and the requests outlined in this resolution. The applicant was provided the
opportunity to present information. The commission considered all of the hearing
testimony and the staff report, which are incorporated by reference into this
A60
HILLSIDE SENIOR LIVING
5431/5439 WILLISTON ROAD
#04037.09A
Resolution No. 2009-
Page 2
resolution. The planning commission recommended that the city council deny the
proposal and associated requests.
Section 2. STANDARDS
2.01 The 2030 Comprehensive Guide Plan outlines the following criteria which should be
considered used in the review of requests to amend the guide plan designation of
anyone property:
1. The change would be consistent with the policies, strategies, or other
elements of the 2030 Comprehensive Guide Plan and the city's Strategic
Framework, including those for certain long term planning areas.
2. The change would not create an adverse impact on public facilities and
services that could not be mitigated with proposed improvements. Public
facilities and services include roads, sewers, water supply, drainage, schools
and parks.
3. Development resulting from the change would not create an undue impact to
surrounding properties.
a. Such development would be consistent with the physical character of
the surrounding neighborhood or would upgrade and improve its
viability.
b. Physical character includes land use type, building height and size,
relationships to the street, roof lines, and landscaping.
c. Viability includes stabilization or enhancement of property values or
removing blighting influences.
4. The change would allow a more viable transition to the planned uses on
adjacent properties than the current land use.
5. The change would not have an adverse impact on the natural environment,
including trees, slopes and wetlands, or the impact could be mitigated by
improvements on the site or in the same vicinity.
6. There have been a change in city policies or neighborhood characteristics
since the city adopted the original plan that would justify a change.
7. The change would correct an error made in the original plan.
A61
HILLSIDE SENIOR LIVING
5431/5439 WILLISTON ROAD
#04037.09A
Resolution No. 2009-
Page 3
8. There is a community or regional need identified in the comprehensive plan
for the proposed use or service.
9. The change would help the city meet its housing goals.
10. The change would not adversely impact any landmarks or other historically
significant structures or properties unless mitigated through relocation,
commemoration or dedication.
11. In the event a land use change includes numerous properties, such as a
neighborhood area, the following factors should be considered:
a. Determination of changed conditions on the properties or within the
area surrounding the properties.
b. The condition of the buildings on the property.
c. If residential, the need to preserve the housing stock to meet city
housing goals or if non-residential, the ability of the proposed new
land use(s) to meet city housing goals.
d. The ability of the assembled properties to allow for a unified
development that meets the appropriate development criteria for the
area in which it is located.
e. The timing of intended development allows for any necessary
roadway or other public infrastructure improvements to accommodate
traffic from the proposed development.
2.02 City Code 300.22 Subdivision 1 outlines that the purpose of the PUD zoning district
is to provide a zoning district which will encourage the following:
1. Flexibility in land development and redevelopment in order to utilize new
techniques of building design, construction and land development.
2. Provision of affordable housing.
3. Energy conservation through the use of more efficient building designs and
sitings and the clustering of building and land uses.
4. Preservation of desirable site characteristics and open space and protection
of sensitive environmental features, including steep slopes, poor soils and
trees.
A62
HILLSIDE SENIOR LIVING
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#04037.09A
Resolution No. 2009-
Page 4
5. More efficient and effective use of land, open space and public facilities
through mixing of land uses and assembly and development of land in larger
parcels.
6. High quality of design and design compatible with surrounding land uses,
including both existing and planned.
7. Sensitive development in transitional areas located between different land
uses and along significant corridors within the city.
8. Development which is consistent with the comprehensive plan.
2.03 City Code 300.27 Subdivision 5 outlines that the review of proposed site and
building plans should consider the plans compliance with the following:
1. Consistency with the elements and objectives of the city's development
guides, including the comprehensive plan and water resources management
plan.
2. Consistency with the ordinance.
3. Preservation of the site in its natural state to the extent practicable by
minimizing tree and soil removal and designing grade changes to be in
keeping with the general appearance of neighboring developed or developing
areas.
4. Creation of a harmonious relationship of building and open spaces with
natural site features and with existing and future building having a visual
relationship to the development.
5. Creation of a functional and harmonious design for structure and site
features, with special attention to the following.
a. An internal sense of order for the buildings and uses on the site and
provision of a desirable environment for occupants, visitors and the
general community.
b. The mount and location of open space and landscaping.
c. Materials, textures, colors and details of construction as an
expression of the design concept and the compatibility of the same
with adjacent and neighboring structures and uses.
A63
HILLSIDE SENIOR LIVING
5431/5439 WILLISTON ROAD
#04037.09A
Resolution No. 2009-
Page 5
d. Vehicular and pedestrian circulation, including walkways, interior
drives and parking in terms of location and number of access points to
the public streets, width of interior drives and access points, general
interior circulation, separation of pedestrian and vehicular traffic and
arrangement and amount of parking.
6. Promotion of energy conservation through design, location, orientation and
elevation of structures, the use and location of glass in structures and the
use of landscape material and site grading.
7. Protection of adjacent and neighboring properties through reasonable
provision for surface water drainage, sound and sight buffers, preservation of
views, light and air and those aspects of design not adequately covered by
other regulations which may have substantial effects on neighboring land
uses.
2.04 City Code Section 300.07, Subdivision 1 states that a variance may be granted from
the literal provisions of this ordinance in instances where strict enforcement would
cause undue hardship because of circumstances unique to the individual property
under consideration and when it is demonstrated that such actions would be
consistent with the spirit and intent of this ordinance.
Section 3. FINDINGS
3.01 The proposal is not consistent with property's existing Comprehensive Guide Plan
designation. Neither does the proposal warrant an amendment of the existing Guide
Plan Designation.
1. The proposal does not meet various criteria for such amendment,
specifically:
a. The requested land use change would have an adverse impact on the
natural environment, including topography.
b. The proposed high-density housing development resulting from the
land use change would not be consistent with the physical character
of the surrounding neighborhood.
c. The proposed high-density housing development does not provide for
a more viable transition to adjacent properties than the current land
use. Perhaps if the development included more area properties, there
would be greater site design options and better opportunity for
integration/transition into the surrounding area.
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HILLSIDE SENIOR LIVING
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#04037.09A
Resolution No. 2009-
Page 6
d. The proposal is not consistent with important land-use principals
outlined in the 2030 Comprehensive Guide Plan. Namely, "the
integrity of existing single-family neighborhoods will be preserved
through careful management of land use transitions and impacts
between potential conflicting uses."
2. In the recent update of the Comprehensive Guide Plan, the city determined
that existing guide plan designations in the area should remain. In doing so,
the city determined that redevelopment proposal and any necessary Guide
Plan amendments should be judged on their own merit.
3.02 The proposal is not consistent with the purpose of PUD zoning as outlined in City
Code 300.22 Subdivision 1. Specifically:
1. As proposed, the PUD does not preserve desirable site characteristics or
open space. Neither does the proposal protect sensitive environmental
features, such as slopes and trees.
2. As proposed, the PUD does not provide a sensitive land use transition to
adjacent low-density residential properties.
3.03 The proposal does not meet site and building plan standards as outlined in City
Code 300.27 Subdivision 5. Specifically:
1. The proposal does not minimize soil removal or include grade changes
keeping with the general appearance of neighboring developed areas.
Section 4. CITY COUNCIL ACTION.
4.01 The city council denies the proposal and associated requests based on the above
findings.
Adopted by the City Council of the City of Minnetonka, Minnesota, on
2009.
Terry Schneider, Mayor
ATTEST:
A65
HILLSIDE SENIOR LIVING
5431/5439 WILLISTON ROAD
#04037.09A
Resolution No. 2009-
Page 7
David E. Maeda, City Clerk
ACTION ON THIS RESOLUTION:
Motion for adoption:
Seconded by:
Voted in favor of
Voted against:
Abstained:
Absent:
Resolution adopted.
I hereby certify that the foregoing is a true and correct copy of a resolution adopted by the
City Council of the City of Minnetonka, Minnesota, at a duly authorized meeting held on
,2009.
David E. Maeda, City Clerk
SEAL
A66
HILLSIDE SENIOR LIVING
5431/5439 WILLISTON ROAD
#04037.09A
Agenda Number 'I' 6 04
File 2008041 ·
"
!
PLYMOUTH COMMUNITY DEVELOPMENT
DEPARTMENT
CITY COUNCIL AGENDA REPORT
TO:
FROM:
Laurie Ahrens, City Manager through Steve Juetten, Community
Development Director
Marie Darling (509-5457) through Barbara Senner:!': PI~g Manager
MEETING
DATE:
June 10, 2008
APPLICANT:
PROPPSAL:
Komplete Academy
Conditional Use Permit for an indoor commercial recreation use in the
1-2 Zoning District
LOCATION:
REVIEW
DEADLINE:
9909 South Shore Drive
September 12,2008
PROPOSED MOTION:
Move to adopt the attached resolution approving a conditional use permit for an indoor
commercial recreation use for Komplete Academy, as recommended by the Planning
Commission.
Approval of a conditional use permit requires a 4/7 vote of the City CounciL
DESCRIPTION OF REQUEST:
The applicant is requesting approval of a conditional use permit to allow a 12-week summer
program for girls ages 8-14, an indoor commercial recreation Use as defined in the City's Zoning
Ordinance. The applicant provides art, dance/fitness, and creative writing claSses Monday
through Friday from 9 am to 4.pm. The applicant opened the business for the summer of 2007
and the City recently became aware of the program through a complaint. The business occupies
2,000 gross square feet within the northeast comer of a 158,880 square-foot building. .
Page 1
File No. 2008041
Page 2
PLANNING COMMISSION ACTION:
At their June 4, 2008 meeting, the Planning Commission unanimously recommended approv8I of
this item. No one from the public requested to speak. The Planning Commission minutes are
attached. Notice of this public hearing was published in the Official Newspaper and maile<;l to
all property owners within 500 feet. Development signage was also placed on the site.
CONTEXT:
Surroundine: Land Use and Zonine:
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p~ p~
IP 1-3
IP 1-3
IP ' 1-2
Previous Actions Affectine: Site
The building was constructed in 1967.
The City Council approved site plan amendments for parking expansions on this site in 1984 and
1993.
LEVEL OF CITY DISCRETION IN DECISION-MAKING:
The City's discretion in approving or denying a conditional use permit is limited to whether or
not the proposed project meets the standards listed in the Zoning Ordinance. If it meets the
specified standards, the Ci~ must approve the permit. However, the level of discretion is
affected by the fact that some of these standards are open to interpretation.
PROPOSAL:
The applicants are requesting approval of the conditional use permit to operate an approximately
12-week summer program. According to the applicant's narrative, the program seeks to develop
self-confidence, academic achievement and artistic expression. In 2008, the program would run
from June 16 to August 29. '
ANAL YSIS:
The use proposed is consistent with the definition for indoor commercial recreation and is similar
to dance and cheerleading studios and other instructional businesses operating in other industrial
buildings. Their use does not meet the definition of a school or a day care facility, neither of .
which are permitted in industrial districts.
The site has 248 parking spaces, where 234 are required by the Zoning Ordinance.
-1
Page 2
File NQ. 2008041
Page 3
FINDINGS:
Staff used the seven general standards in Section 21015 of the Zoning Ordinance to make the
following findings on the conditional use permit. A copy of the standards is attached.
Comprehensive Plan
The proposed use is consistent with the IP guiding classification of the City's Comprehensive
Plan as a use compatible with industrial uses. '
Impact on Surrounding Property
The summer program would not be injurious to the .use and enjoyment of immediately
surrounding properties nor would it diminish and impair property values within the
neighborhood because the program would be located within the existing building and no changes
would be made to the building footprint or par19ng lot. Indoor commercial recreational uses are
a conditional use in the" industrial zoning districts.
Public Facilities
The subject site is adequately served by public facilities. Additionally, East Medicine Lake Park
would provide opportunity for outdoor activities otherwise unavailable in an industrial district.
Performance Standards
Section 21015.04 of the Zoning Ordinance .states that conditional uses shall be in compliance
. with any federal or state laws or regulations. The building was constructed prior to the adoption
of modem building codes and its constru~tion type, size and location on the property render it
non-conforming to the State Building Code. Therefore, the intensity of the uses in the building is
subject to limits, and the occupancy of any use is limited to 1 person per each 100 gross square
'feet. As the applicant has 2,000 gross square feet, they may not exceed 20 persons in the tenant
space at anyone time in any combination of instructors and participants. Staff has added a-
condition in the resolution to this effect. Although the applicant can operate with this restriction
now, the condition would limit the applicant's ability to grow in this iocation. .
CONCLUSION:
This application is subject to both measurable standards and standards that are open to
interpretation. Staff has concluded that the application meets all measurable standards of the
ordinance. However, since this conclusion is based upon standards that are open to some
interpretation, the City Council could reasonably reach another conclusion on this application.
(
. Page 3
File No. 2008041
Page 4
RECOMMENDATION:
Community Development Department staff recommends approval of the conditional use permit
to allow a summer program for Komplete Academy 'to operate at 9909 South Shore Drive,
subject to the conditions listed in the attached resolution and as recommended by. the Planning
Commission.
ATTACHMENTS:
1. Planning Commission Minutes
2. Conditional Use Permit Standards
3. Applicant's Narrative
4. Location Map , ,
5. Notification Area Map
6. Aerial Photo
7. Site Graphics
8. Resolutio:p. Approving Conditional Use Permit Amendment
O:\PLAN\ST AFFREP\O:\PLAN\ST AFFREP\CC\2008\2008041 cc komplete.doc
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i Page 4
I
Draft
Planning Commission Minutes
June 4, 2008
B. KOMPLETE ACADEMY (2008041)
Chair Holmes introduced the request by Komplete Academy for a conditional use permit to.
allow an indoor commercial recreation use in the 1-2 zoning district for property located at
. 9909 South Shore Drive.
Senior Planner Darling gave an overview of the staff report.
COminissioner Nelson asked about the complaint that was received by staff. Senior
Planner Darling said that staff were told that there was a use in the building that did not
appear to be standard industrial or office use and were asked to investigate. .
Commissioner Jaffoni asked if under the comprehensive plan heading on page 3 of the staff
report, if the P-1 guiding would be I-P guiding. Senior Planner Darling said that the letters
were reyersed and that the staff report should read 1-P guiding.. .
Commissioner Jaffoni asked if the complainant was aware of the occupancy limitation and
if they agree with the condition. Senior Planner Darling said that the applicant is now
aware of that particular restriction. She said that they are cUlTently a very small program
with only seven girls and that they can operate within that restriction for the time being.
She said that should they continue to grow, they would have to come back before the
Planning Commission and City Council to request additional space in order to maintain the
.1 person per each 100 gross square feet or they would have to look f9r another location.
Chair Holmes introduced the applicant's representative, Eli Russell from the properly.
management company. Mr. Russell said that he was available for questions.
Chair Holmes opened and closed the public hearing as there was no one present to speak
on the item.' .
Co:tiunissioner Aamoth asked why this approval would expire after one year. Planning.
Manager Senness said that approval would expire after one year if the applicant had not
started the project. She said that this is standard resolution language and that it would not
apply since the applicant already occupies the space.
Planning Manager Senness said that Commissioner Weir commented that he would support
the request fora conditional use permit.
Commissioner Jaffoni asked why this operation would not be considered a school. Senior
Planner Darling said that by the Zoning Ordiriance definition, it would have to qualify to
meet the. state's requirements for compulsory education to. function as a school and this use
does not meet that criteria.
Page 5
. -i-
,
!
;
!
Draft
Planning Commission Minutes
June 4, 2008
MOTION by Commissioner Nelson, seconded by Commissioner Jaffoni, to approve the
. . request by Komplete Academy for a conditional use permit to allow an indoor commercial
recreation 'use in the 1-2 zoning district for property located at 9909 South Shore Drive.
Roll Call Vote. 6 Ayes. MOTION approved wianimously,
7. NEW BUSINESS
8. ADJOURNMENT
MOTION by Chair Holmes, without objection, to adjourn the meeting at 7:22 p.m.
\,
Page 6
ZONING ORDINANCE
.~:::l.~..
CONDITIONAL USE PERMIT STANDARDS
21015.02 PRQCEDtJRE: Pursuant to Minnesota Statutes 15~99, an
application for a conditional use Permit shall be approved or denied within .
sixty( 60) days from the date of its official and complete submission unless
extended pUrsuant to Statute or a time waiver is granted by the applicant. If
applicable, processing of the application through required state or federal
agencies. shall extend the review and decision-making period an additional sixty
(60) 4ys unless this limitation is waived by the appliC3Il:t.
Subd.5. The ~Ianning Commission shall Consider possible adver$e effects
of the proposed conditional use. Its judgment shall be based upon (but not
limited to) the fOllowing factors:
. 1. - Compliance with and effect upon the.Comprehensive Plan, including
'public facilities and capital improvement plans.
2. The establishment, maintenance or operation of the conditional USe - will
promote and enhance the general public welfare and will17l0t be .
detrimental to Qr endanger the public health, safety, morals,. or comfort.
3".
The conditional use will not.be injurious to the use and enjoyment cif .
other property in the .immediate vicinity for tb,e pUIpose already
permitted, nor substantially diminish and impair property valueS within
the neighborhood.
'Theestablishnient of the conditional use will not impede the normal and
orderly developmen~ and improve.{I1ent of surrounding property for uses
permitted in the district.
4.
. .
5. Adequate public facilities and services are available or can be reasonably
provided to a~commodate the use which is proposed.
. 6. The conditional use shall, in all other respects, conform to the applicable
regulations of the district in which it is located.
7.
. ..
The conditional use compIles with the general and specific performance
standards as specified by this Section and this Chapter.
Section 21015-Plymouth Zoning Ordhiance
-.
(fonus/ cupsta)
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Vomplete '\
;Lt:xJ<6M,
May 08,2008
Dear City Of Plymouth,
Komplete Academy is a nonprofit organization that provi4es a 12 week summer program for
girls ages 8 to 14. While attending Komplete Academy the girls will participate in 3 classes, art,
dance/fit and creative writing/computer lab! Komplete Academy's hours of operation are Monday
through Friday from 9:00a.m. until 4:00 p.m. The girls are dropped offby their parent's in the
morning and pickecl up by their parent's at the end of the day. The mission ofKomplete Academy
is Kids Of Many Promises Learning Everyday To Exce1.Komplete Academy's projects,
implemented by a well trained staff of four employees, provide many opportunities which benefit
the girls,attempting te .develop them into young,respectable ladies. Supporting the development
of self-confidence,academic achievement,and artistic expression,Komplete Academy provides
the girls with a thorough foundation for future success. .
Respectffully,
Sonya Reese
Amended
. 7 confirmed members
. 4 Employees
.
Summer session only
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Location Map- 2008041
Komplete Academy
9909 South Shore Drive
Request for a Conditional Use Permit
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Plymouth, Minnesota
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CITY OF PLYMOUTH
RESOLUTION 2008 -
APPROVING A CONDITIONAL USE PERMIT AMENDMENT FOR KOMPLETE
ACADEMY AT 9909 SOUTH SHORE DRIVE. (2008041)
WHEREAS, Komplete Academy has requested approval of a conditional use permit amendment
to allow operation of an indoor commercial recreational use for a summer program in the existing
building on property legally described as follows:
Tract A, Registered Land Survey No. 1236, Files of Registrar of Titles, County of
Hennepin. .
All that part of the. three following described tracts of land, to-wit:
Tract A, Registered Land Survey No. 942, Files pf Registrar of Titles, County of
Hennepin; and
That part of Government Lot 4 lying Northeasterly of a line drawn from the angle point in
, the center line of South Shore Drive as platted in East Medicine Lake 2nd Addition (the
angle point in said center line being opposite the angle point in Lot 2, Block 1, of said
plat and the angle point in said center line being hereinafter known as Point A) to the
southwest comer of Tract A, Registered Land Survey No. 942, except that part embraced
in the plat of East Medicine Lake 2nd Addition, Section 25, Township 118, Range 22; and
The Southeast ~ of the Southeast Y-J of Section 25, Township 118, Range 22, except that
part embraced in the plat of East Medicine Lake 2nd Addition, and except that part
embraced in Registered Land Surveys No. 921 and 942; which lies Sou~westerly of a
line drawn Northwesterly from the Northeast corner of Tract A, Registered Land Survey
No~ 1236, Files of Registrar of Titles, County of Hennepin, to a point on the center line of
South Shore Drive as platted in East Medicine Lake 2nd Addition distant 50 feet
Northeasterly, measured along said center line, from the aforementioned Point A.
WHEREAS, the Planning Commission has reviewed the request at a duly called public hearing
and recommends approval.'
NOW, THEREFORE, BE IT HEREBY RESOL YED BY THE .cITY COUNClL OF THE CITY
. OF PL YMOUTH, MINNESOTA, that it should and hereby does approve the request by
Komplete Academy for a conditional use permit for property located at 9909 South Shore Drive,
subject to the following conditions:
'page 16
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