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PRC SUM 2010 04 27 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING SUMMARY MINUTES APRIL 27, 2010 Chairman Daniel called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Jeff Daniel, Steve Scharfenberg, Tom Kelly, Scott Wendt, Glenn Stolar, Elise Ryan and Cole Kelly STAFF PRESENT: Todd Hoffman, Park and Rec Director; and Jerry Ruegemer, Recreation Superintendent 2010/2011 CHAIR AND VICE-CHAIR APPOINTMENTS. Stolar moved, Kelly seconded to appoint Jeff Daniel as Chairman of the Park and Recreation Commission for 2010/2011. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Daniel moved, Stolar seconded to appoint Steve Scharfenberg as Vice-Chair of the Park and Recreation Commission for 2010/2011. All voted in favor and the motion carried unanimously with a vote of 7 to 0. APPROVAL OF AGENDA:Scharfenberg moved, Wendt seconded to approve the agenda as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. PUBLIC ANNOUNCEMENTS: Jerry Ruegemer informed the commission that opening day st ceremonies for the softball and baseball season would be held on Saturday, May 1 at Lake Ann. VISITOR PRESENTATIONS: None. APPROVAL OF MINUTES:Stolar moved, Scharfenberg seconded to approve the verbatim and summary minutes of the Park and Recreation Commission meeting dated March 23, 2010 as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. CITY COUNCIL APPOINTMENT OF COLE KELLY TO A THREE-YEAR COMMISSION TERM AND RE-APPOINTMENT OF TOM KELLY TO A THREE- YEAR COMMISSION TERM. Chairman Daniel welcomed Cole Kelly to his first year on the commission and Tom Kelly for starting his tenth year on the commission. REVIEW PARK AND RECREATION COMMISSION BY-LAWS. Todd Hoffman asked for commission feedback and approval. Commission Cole Kelly asked for clarification of Park and Recreation Commission Summary - April 27, 2010 Section 6.2(f). There shall be no dialogue among the commissioners giving information regarding the particular proposal. Commissioner Stolar questioned the wording of 5.1. Parliamentary Procedure. Commissioner Scharfenberg asked about the need to include the statement regarding the Chairperson shall not move for action but may second motions under Section 4.2 and 7.4 regarding annual review of the by-laws. Commissioner Cole Kelly suggested adding a statement that the Park and Recreation Commission by-laws be reviewed every 5 years unless the commission sees a need to do it before that. Commissioner Tom Kelly asked about Section 3.2, the need for newly appointed commission members to take an Oath of Office. Cole Kelly moved, Tom Kelly seconded to table the Park and Recreation Commission By- laws until the City Attorney provides an opinion on the wording. All voted in favor and the motion carried unanimously with a vote of 7 to 0. ESTABLISH 2010 COMMISSION GOALS. Todd Hoffman explained that the City Council is requesting the Park and Recreation Commission to submit a list of goals for 2010 which will be reviewed at the joint City Council/Park and Recreation Commission work session in May and again in the fall. Commissioner Ryan suggested having a place on the web site to provide information about parks and trails, and that there be more of a philanthropic stand to the City’s major events, i.e. donations for food shelf or clothing for charities. Commissioner Cole Kelly’s focus was on the City working with sport organizations such as Chanhassen Athletic Association to see if there are any overlaps. Commissioner Stolar liked the idea of the commission promoting one new park feature or program each year, keeping a minimum balance of one million dollars in the CIP fund, and trying to do at least one thing each year to demonstrate environmental best practices in the. Commissioner Tom Kelly stated he would like to see a half marathon come to Chanhassen and the formation of an Ultimate League for kids. Commissioner Wendt agreed with Commissioner Ryan in keeping the City’s web site available and easy to use and making the downtown more friendly for bicyclists. Commissioner Scharfenberg asked staff to organize a bike ride with council and all commission members and to relook at Herman Park. Chairman Daniel suggested increasing recreation options at the Rec Center, creating a by-law stating that future road reconstruction projects include building of sidewalks where they currently don’t exist, and promotion of the city’s major parks. The commission discussed grouping and prioritizing of the suggested goals. Commissioner Scharfenberg asked if the subject of banning smoking in the city’s parks is a topic that should be brought up with the City Council. Stolar moved, Cole Kelly seconded that the Park and Recreation Commission approve their 2010 goals as discussed. All voted in favor and the motion carried unanimously with a vote of 7 to 0. RECREATION PROGRAM REPORTS. 2010 EAST EGG CANDY HUNT EVALUATION. Jerry Ruegemer presented the staff evaluation for the 2010 Easter Egg Candy Hunt noting that staff is discussing moving the venue to City Center Park and eliminating the entertainment portion of the event. Commissioner Cole 2 Park and Recreation Commission Summary - April 27, 2010 Kelly asked about the entertainment and parking situation at City Center Park versus the Rec Center. Commissioner Wendt liked the idea of moving the event back to City Center Park. Having attended this year’s event, Commissioner Ryan stated she liked the entertainment and suggested possible activities for future events. 2010 CHANJAM EVALUATION. Jerry Ruegemer presented the report on the ChanJam 2010 event. Commissioner Scharfenberg suggested talking with Prince and his people about the possibility of holding ChanJam at Paisley Park. Tom Kelly stated John Stutzman did a great job emceeing the event. Chairman Daniel suggested the stage be turned next year if it’s in the same venue, the possibilities for recording the music and making it available online, and the need to do something to keep the kids at the venue for the whole event. ADMINISTRATIVE: CHANHASSEN MEMORIAL DAY CEREMONY. This was an informational item. OTHER IMPORTANT UPCOMING DATES. Todd Hoffman made a correction that the ndst opening day for the Farmers Market will be May 22, not May 1 and a reminder of the meeting th with the City Council on May 10 at 6:00. Commissioner Stolar asked when the commission would be touring the new public works facility. Commissioner Scharfenberg asked about the Music in the Park Concert Series. COMMISSION MEMBER COMMITTEE REPORTS: RED BIRDS BASEBALL OPENING DAY. Commissioner Ryan provided an update on the Red Birds Baseball team. ADMINISTRATIVE PACKET. Todd Hoffman noted the item regarding the history of the Red Birds. Commissioner Scharfenberg moved, Commissioner Wendt seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission meeting was adjourned. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 3