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1983 02 17 ; e e ee Minutes Chanhassen Housing and Redevelopment Authority Regular Meeting February 17, 1983 Call to Order Vice-Chairman Cliff Whitehill called the meeting to order at 7:35 p.m. Present were Commissioners Horn, Bohn, and Whitehill. Russell arrived at 8:00 p.m. Absent was Gullickson. Also present was Mayor Hamilton and Councilpersons Watson, Swenson, and Geving. City Manager Ashworth and Executive Director Martin, and Planning Commission representative Bill Ryan were also present. Approval of Minutes Bohn moved, seconded by Horn, approval of the minutes of the November 18, 1982 meeting, as presented. All voted in favor and the motion carried. presentation of Retail Systems, Inc. Supermarket Study Representatives from Retail Systems, Inc. presented the results of the Chanhassen Supermarket Study which they prepared during the course of the last two month period. Their presentation included a surrunary of the results of a telephone survey of area residents made during early December regarding personal shopping habits, which provided the basis for identification of the Downtown Chanhassen trade area. Elliott Olson, President of Retail Systems, Inc. suggested that an opportunity currently exists for securing a new supermarket for downtown if the HRA and Kraus-Anderson can move quickly enough to beat Cub food stores into the marketplace. Spalla projected that a new Cub store would be ready to open at Hwy. 7/101 in Minnetonka in about 2!-3 years, based upon information from one of Kraus-Anderson's construction divisions who have been working on that project. Olson reiterated that any new store in Chanhassen would probably have to precede Cub into the trade area, or it would be necessary to wait several years after Cub opens in order to "let the dust settle". In other words, Olson recommended pursuing retailers who might be willing to move quickly towards the development of a 15,000 sq. ft. supermarket. Whitehill asked Olson if a land or building rent subsidy or cost writedown would be necessary to successfully attract such a supermarket. Olson replied that some public assistance would probably be required, but the level of assistance could vary depending on a number of variables. Whitehill felt that the HRA should have some projections for estimated levels of public sub- sidies necessary to make a new store profitable. Russell moved, seconded by Bohn, to authorize Retail Systems, Inc. to prepare sales projections based upon an assumption that a Cub Food store locates in the area of Highway 5 and 1-494 in Chanhassen Housing and Redevelopment Authority February 17, 1983 e Page 2 Eden Prairie, and to prepare an analysis of what level of public subsidy, if any, would likely be required if the HRA is to be successful in attracting a 15,000 sq. ft. supermarket into Downtown Chanhassen. All voted in favor and the motion carried. Status Report on Adaptive Reuse Study for Old Instant Web Building Mark Swenson of BRW, Inc. presented a status report on the feasi- bility study being prepared by BRW, Inc. for adaptive reuse of the old Instant Web facility. He reviewed his findings con- cerning the structural condition of the building, and highlighted the sections being developed within the report. He recommended that the roof section damaged in late December, 1982 not be repaired until the study is completed. The final report will be presented in its entirety at the next regular HRA meeting. Horn asked that specialty uses such as an IMAX Theatre and a nightclub on the order of the "Carlton Celebrity Room" be con- sidered in the feasibility study. e Geving suggested reuse of the Instant Web company's office area and the fireplace room for Chamber of Commerce offices and the office of the HRA Executive Director. Whitehill moved, seconded by Bohn, to offer the use of the old Instant Web building office space to the Chamber of Commerce and other publiC/Civic organizations at a rental rate of $l.OO/year, subject to a thirty (30) day lease cancellation provision. All voted in favor and the motion carried. Insurance Claim for Instant Web Building Roof Damage Whitehill moved, seconded by Russell, to postpone repair of the Instant Web Building roof until the BRW, Inc. feasibility study is completed, unless a delay in repair work jeopardizes the insurance settlement. All voted in favor and the motion carried. Insurance Coverage for Instant Web Building Whitehill moved, seconded by Russell, to accept the low bid of Dolliff, Inc. Insurance Agency for Replacement Cost Coverage of the old Instant Web Building at a combined property and general liability annual premium of $3,529. All voted in favor and the motion carried. Old Instant Web Building Leases ae Whitehill moved, seconded by Horn, to approve the proposed leases with Animal Fair, Inc. and Halverson Supplies, Inc. for rental of space in the old Instant Building, as recommended by the Chanhassen Housing and Redevelopment Authority February 17, 1983 Page 3 e Executive Director, and to authorize the Chairman and Executive Director to execute said leases on behalf of the HRA. All voted in favor and the motion carried. Extension of Purchase Option Agreements for Chanhassen Tire and Auto and Riviera Supper Club Properties Whitehill moved, seconded by Bohn, to extend the purchase option agreements for the Chanhassen Tire and Auto (Havlik) and Riviera Supper Club (Krueger) properties for a three (3) month period (March 1, 1983 - June 1,1983), in accordance with Section 3.1(a) of each agreement. All voted in favor and the motion carried. Year IX Community Development Block Grant program Activities Martin reviewed the current status of activities funded by the CDBG program during the first two years of local participation, and advised the HRA of several potential activities which could be funded by the preliminary Year IX CDBG allocation of $41,832. Whitehill moved, seconded by Horn, to recommend that the City Council allocate Year IX CDBG funds for Senior Citizen Housing Site Acquisition ($40,000) and Program Administration ($1,832). All voted in favor and the motion carried. e Resolution #83-1 Approving Agreement with Carver County for Railroad Crossing Improvements Whitehhill moved, seconded by Bohn, to adopt Resolution #83-1 approving an agreement with Carver County for partial funding of costs for the design and installation of an upgraded Railroad Crossing on West 78th Street. All voted in favor and the motion carried. Approval of Bills Bohn moved, seconded by Whitehill, to approve the bills from December, 1982 and January and February, 1983, as presented. All voted in favor and the motion carried. Old Business Horn moved, seconded by Whitehill, to accept the low bid of Wrase Builders, Inc. for installation of energy conservation and weatherizing improvements in the old Instant Web building at a cost of $1,980. All voted in favor and the motion carried. e The HRA briefly discussed the recently prepared Housing Survey form which was scheduled for citywide distribution within the next week. The results of this survey will be provided to the HRA as soon as they become available. , e e e Chanhassen Housing and Redevelopment Authority February 17, 1983 Page 4 New Business Martin advised the HRA of a special joint meeting with the City Council scheduled for Tuesday, March 15, 1983 at 7:30 p.m. The purpose of this meeting is to review special financial reports being prepared by the City's Accountants and Financial (Bond) Advisors. Adjournment Bohn moved, seconded by Horn, to adjourn the meeting at 11:00 p.m. All voted in favor and the motion carried.