PRC SUM 2010 06 22
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
SUMMARY MINUTES
JUNE 22, 2010
Acting Chair Scharfenberg called the meeting to order at 7:30 p.m.
MEMBERS PRESENT:
Steve Scharfenberg, Tom Kelly, Scott Wendt, Glenn Stolar, and Elise
Ryan. Cole Kelly arrived after the meeting had started.
MEMBERS ABSENT:
Jeff Daniel
STAFF PRESENT:
Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation
Superintendent; John Stutzman, Recreation Supervisor; Susan Bill, Senior Center Coordinator;
Jodi Sarles, Recreation Center Manager; and Dale Gregory, Park Superintendent.
PUBLIC PRESENT:
Todd Neils, President Chanhassen Baseball and Softball Assn.
Mark Sonstegard Ryland Homes
Brent Hislop Synergy Land Company
APPROVAL OF AGENDA:Stolar moved, Tom Kelly seconded to approve the agenda as
amended by Commissioner Stolar to include discussion of the 2011 CIP. All voted in favor
and the motion carried unanimously with a vote of 5 to 0.
PUBLIC ANNOUNCEMENTS:
None.
VISITOR PRESENTATIONS:
Todd Neils, President of the Chanhassen Baseball and Softball
Association, provided an update on improvements made at Lake Ann Park and future growth
needs. He asked if there was a possibility to effectively add field space in the city without
building another park.
APPROVAL OF MINUTES: By unanimous vote of the Park and Recreation Commission,
the verbatim and summary minutes of the Park and Recreation Commission meeting dated
May 25, 2010 were approved.
REQUEST FOR PRELIMINARY PLAT CREATING 94 LOTS, 4 OUTLOTS
INCLUDING AN 8.7 ACRE PARCEL TO BE ACQUIRED AS A PUBLIC PARK AND
RIGHT-OF-WAY FOR PUBLIC STREETS ON A SITE TOTALING
APPROXIMATELY 63 ACRES LOCATED NORTH OF PIONEER TRAIL (1600
PIONEER TRAIL) AT BLUFF CREEK DRIVE. APPLICANT: RYLAND HOMES.
Todd Hoffman presented the staff report on this item. Commissioner Ryan asked for
clarification on how the process will be handled moving forward. Commissioner Cole Kelly
Park and Rec Commission Summary - June 28, 2010
asked about the potential uses for the neighborhood park, i.e. if athletic groups will be able to use
them, and how the acquisition will happen for the park property. Commissioner Stolar asked
about the cost savings if the City only took the 4 acres through park dedication instead of buying
the additional 4.7 acres to make a 8.7 acre park. Acting Chair Scharfenberg asked how the trail
from the Preserve neighborhood would connect into this park. Commissioner Tom Kelly asked
how land prices compared to 12-15 years ago when the City last acquired neighborhood
parkland.
Wendt moved, Ryan seconded that the Park and Recreation Commission recommend that
the City Council apply the following conditions of approval concerning parks and trails for
Pioneer Pass:
1. Successful transfer of Outlot C (8.7+ acres) to the City of Chanhassen through a
combination of dedication and fee purchase for development and use as a neighborhood
park.
2. Extension of trail and sidewalk paralleling the planned connector street south to their
respective connection points at the intersection of Pioneer Trail and Bluff Creek Drive.
Commissioners Wendt, Ryan and Scharfenberg voted in favor; Commissioner Cole Kelly
opposed; and Commissioners Stolar and Tom Kelly abstained. The motion carried with a
vote of 3 to 1 with 2 abstentions.
DISCUSSION OF 2011 CIP IN RELATION TO THE SITE TOUR AT BANDIMERE
COMMUNITY PARK.
Acting Chair Scharfenberg asked if there was any discussion regarding the commission’s tour of
Bandimere Community Park where a proposed disc golf plan was presented and the need to add
one more batting cage. Commissioner Stolar asked that the development of Pioneer Pass park, a
disc golf course, additional batting cage and additional ballfield lights be added to the 5 year CIP
when it is presented to the Park and Recreation Commission for review.
UPDATE PARK AND RECREATION COMMISSION BY-LAWS.
Todd Hoffman presented the updated By-laws to the commission. Commissioner Stolar asked
about modifying Section 7.4 to include the phrase “or by a vote of the commission”.
Stolar moved, Tom Kelly seconded to approve the By-laws of the Park and Recreation
Commission amended to include the phrase “or by a vote of the commission” under Section
7.4. All voted in favor and the motion carried unanimously with a vote of 6 to 0.
RECREATION PROGRAM REPORTS:
2010 FOURTH OF JULY CELEBRATION.
John Stutzman highlighted the changes being
made for this year’s Fourth of July celebration, organizations that are partnering with the City for
this year’s event, and activities planned over the 2 day celebration. Commissioner Cole Kelly
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Park and Rec Commission Summary - June 28, 2010
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commented on how impressed he was with the 4 of July brochure that was mailed to residents.
Commissioner Tom Kelly asked about the high school bands that were playing at the celebration
and if the raffle format has been changed.
2010 KLEINBANK SUMMER CONCERT SERIES.
John Stutzman provided an update on
the activities involved with this program. Commissioner Wendt asked about re-scheduling
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cancelled events. Commissioner Stolar asked about advertising the series during the 4 of July
celebration.
SENIOR CENTER REPORT.
Sue Bill reported on the Senior Center activities from May,
which is Older Americans Month, highlighting the Volunteer Speed Match, technology updates
to the Senior Center and partnership programs.
RECREATION CENTER REPORT.
Jodi Sarles reported on spring and summer programs
and activities and the transition between school ending and the summer season starting at the Rec
Center. She also noted that the first ever flea market was a success. Commissioner Scharfenberg
asked about the possibility of having a flea market in the spring and fall.
PARK AND TRAIL MAINTENANCE REPORT.
Dale Gregory reported on what projects
had been done in the spring and thanked all the volunteer groups that have helped with those
projects. Commissioner Tom Kelly asked if the City has considered charging athletic groups for
materials and labor to maintain the athletic fields.
COMMISSION MEMBER COMMITTEE REPORTS.
None.
COMMISSION MEMBER PRESENTATIONS: 2010 BIKE TOUR.
Commissioner Tom
Kelly was appointed to pick a date and bike route for the 2010 bike tour with all the commissions
and City Council. He volunteered to put together a kickball team consisting of commission
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members and staff to play in the tournament being held June 26 and 27 but due to lack of
numbers no team was put together.
ADMINISTRATIVE PACKET.
The commissioners discussed the picnic evaluations and the
suggestion that the bathrooms need an overhaul.
Tom Kelly moved, Wendt seconded to adjourn the meeting. All voted in favor and the
motion carried unanimously with a vote of 6 to 0. The Park and Recreation Commission
meeting was adjourned.
Submitted by Todd Hoffman
Park and Rec Director
Prepared by Nann Opheim
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