PRC SUM 2010 07 27
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
SUMMARY MINUTES
JULY 27, 2010
Chairman Daniel called the meeting to order at 7:30 p.m.
MEMBERS PRESENT:
Jeff Daniel, Elise Ryan, Cole Kelly and Glenn Stolar
MEMBERS ABSENT:
Tom Kelly, Steve Scharfenberg and Scott Wendt
STAFF PRESENT:
Todd Hoffman, Park and Rec Director; and Jerry Ruegemer, Recreation
Superintendent
APPROVAL OF AGENDA:Stolar moved, Ryan seconded to approve the agenda as
presented. All voted in favor and the motion carried unanimously with a vote of 4 to 0.
PUBLIC ANNOUNCEMENTS:
Todd Hoffman noted that the Red Birds were currently
playing in a playoff game.
VISITOR PRESENTATIONS:
None.
APPROVAL OF MINUTES:Stolar moved, Cole Kelly seconded to approve the summary
Minutes of the Park and Recreation Commission meeting dated June 22, 2010 as presented
and amend the verbatim Minutes of the Park and Recreation Commission meeting dated
June 22, 2010 on page 19, changing a comment attributed to Cole Kelly to Glenn Stolar.
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
APPROVE SEVERE WEATHER POLICY GOVERNING CITY OF CHANHASSEN
OWNED AND/OR OPERATED OUTDOOR RECREATION FACILITIES.
Jerry Ruegemer reviewed the draft of the City’s proposed severe weather policy. Commissioners
Cole Kelly and Stolar commented that other youth athletic associations state that play cannot
resume until 30 minutes after seeing lightning. Commissioner Ryan asked about a policy
regarding heat advisories. Chairman Daniel suggested clarifying the wording about telephone
use in connection with tornado warnings. Commissioner Stolar asked for clarification of the
wording regarding tornado watches and warnings.
Cole Kelly moved, Ryan seconded that the Park and Recreation Commission recommend
that the City Council approve the Weather Safety/Policies with the noted changes. All
voted in favor and the motion carried unanimously with a vote of 4 to 0.
COMMISSION RECOMMENDATION FOR 2011 THROUGH 2015 PARK AND TRAIL
ACQUISITION AND DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM (CIP)
PROJECTS.
Park and Recreation Commission Summary - July 27, 2010
Todd Hoffman reviewed staff’s guidelines for the commission to use when planning the 2011-
2015 Park and Trail CIP. Included with the Highway 41 underpass and trail construction, staff
recommended that the City extend the trail from the middle school up to the signalized
intersection. Commission members discussed locating the trail on the east or west side of the
highway. Todd Hoffman explained the difference between using park dedication and capital
replacement funds before discussing projects programmed for 2011 through 2015.
Commissioner Stolar suggested moving replacement of the skate park equipment to 2011 or
2012. Todd Hoffman reviewed projects on the books but not currently programmed. Because of
his concern that the park dedication fund may go below a million dollars in the future,
Commissioner Stolar asked about the possibility of raising the park dedication fee from $5,800
to $6,000. Todd Hoffman discussed the pressure staff has been receiving in the past couple years
to lower the fees and concerns associated with raising those fees.
RECREATION PROGRAM REPORTS: 2010 FOURTH OF JULY CELEBRATION
EVALUATION.
Jerry Ruegemer thanked commissioners who helped with the celebration and discussed
suggestions for a first aid stand and different carnival aspect for the Family Fun Night.
Commissioner Cole Kelly noted that he’s heard nothing but positive comments before and after
the event. Commissioner Stolar explained how the 3 on 3 basketball tournament drew friends to
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the 3 of July events that they had never previously attended. Regarding t-shirt sales, he
suggested closing prior to the prize board drawings and requests for women style t-shirts or tank
tops.
COMMISSION MEMBER COMMITTEE REPORTS.
None.
COMMISSION MEMBER PRESENTATIONS.
None.
ADMINISTRATIVE PACKET.
Chairman Daniel noted the Star Tribune’s Best Bet for Family Outing as Chanhassen’s Fourth of
July event. Todd Hoffman noted the trail easement vacation in the Arbor’s development and
picnic evaluations.
Cole Kelly moved, Stolar seconded to adjourn the meeting. All voted in favor and the
motion carried unanimously with a vote of 4 to 0. The Park and Recreation Commission
meeting was adjourned.
Submitted by Todd Hoffman
Park and Rec Director
Prepared by Nann Opheim
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