3a. 2010 Picnic Site Evaluation MEMORANDUM ""�""
c 101
TO: Todd Hoffman, Park & Recreation Director
CITY FROM: Jerry Ruegemer, Recreation Superintendent '
IIANHASSEN DATE: October 15, 2010
7700 Market Boulevard
PO Box 147 SUB J: 2010 Picnic Site Evaluation
Chanhassen, MN 55317
Administration The 2010 picnic reservation season was filled again with many phone calls and
Phone: 952,227,1100 reservations. We hosted family reunions, weddings, anniversaries, graduations,
Fax 952.227,1110 y
birthdays, and school and company parties. The most, popular site is still the
Building Inspections Lakeside Pavilion at Lake Ann, second is Lake Susan, and the Hilltop Shelter at
Phone: 952,227,1180 Lake Ann is a close third. A total of 99 paid reservations were booked this year,
Fax: 952.227.1190
which generated $11,100 in revenue. The 99 paid reservations resulted in the
Engineering city hosting over 10,000 picnickers. Many other picnics take place weekly at all
Phone: 952.227,1160 these locations, as some people do not make a reservation.
Fax: 952.227,1170
Finance Attached is a summary of all picnics held in 2010, including reservation
Phone: 952.227,1140 categories, facility breakdown, the type of customer making the reservation, and
Fax: 952.227.1110
the day of the week reserved. This information is important because our
Park & Recreation department uses it to review future facility improvements, fee structures, and
Phone: 952.227,1120 operational procedures.
Fax: 952.227,1110
Recreation Center Interested customers continue to use the city's web site to view picnic site
2310 Coulter Boulevard amenities and fees. This is extremely helpful when staff processes reservations.
Phone: 952.227.1400
Fax: 952.227.1404
Upon the completion of every picnic, staff sends out evaluation forms seeking
Planning & information from park users. The information collected is largely positive with
Natural Resources comments relating to facility processes and fees. Staff reviews all comments
Phone: 952.227.1130 g y p
Fax: 952.227.1110 and we work together to address any concerns or issues our customers may
have.
Public Works
1591 Park Road
Phone: 952.227.1300 Overall, the picnic reservation season was again successful with most of our
Fax: 952.227.1310 guests having a positive experience. Our department will continue to look for
Senior Center
ways to improve our procedures and facilities to ensure our customers have a
Phone: 952.227.1125 good experience and want to return in the future.
Fax: 952,227.1110
Web Site
www,ci.Chanhassen.mn,us
g: \park \jerry \picnics\2010 picnic rentals\season evaluation 10- 15- 10.docx
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
2010 Picnic Reservation Categories
Lakeside Pavilion Mon Tues Wed Thurs Fri Sat Sun Total
Resident 1 0 0 0 1 9 8 19
Resident School Dist 112/276 0 1 2 3 0 0 0 6
Non - Resident 0 0 0 2 3 6 3 14
Non - Resident School District 0 0 0 0 0 0 0 0
Total 39
Lake Susan Shelter Mon Tues Wed Thurs Fri Sat Sun Total
Resident 3 0 3 6 3 9 0 24
Resident School Dist 112/276 1 2 2 1 1 0 0 7
Non - Resident 0 0 0 0 0 0 0 0
Non - Resident School District 0 0 0 0 0 0 0 0
Total 31
•
Hilltop Shelter Mon Tues Wed Thurs Fri Sat Sun Total
Resident 1 1 1 1 3 6 9 22
Resident School Dist 112/276 0 0 0 0 0 0 0 0
Non - Resident 0 0 0 3 0 3 1 7
Non - Resident School District 0 0 0 0 0 0 0 0
Total 29
99 Total Picnics Paying Fees
G:\ park\ je rry \picnicreservationcatagories 10
2009 Picnic Reservation Categories
Lakeside Pavilion
Mon Tues Wed Thurs Fri Sat Sun Total
Resident
2 0 2 3 4 14 14 39
Resident School Dist 112/276 1 1 0 1 0 0 0 3
Non - Resident 0 0 0 1 1 0 1 3
Non - Resident School District 0 0 0 0 0 0 0 0
Total 45
Lake Susan Shelter
Mon Tues Wed Thurs Fri Sat Sun Total
Resident
4 3 3 4 1 7 2 24
Resident School Dist 112/276 1 1 1 3 1 0 0 7,
Non - Resident
0 0 0' 0 0 3 0 3
Non - Resident School District 0 0 0 0 0 0 0 0
Total _ 34
Hilitop Shelter Mon Tues Wed Thurs Fri Sat Sun Total
Resident 0 0 1 4 1 6 7 19
1
Resident School Dist 1 /276 0 0 0 0 0 0 0 0 2
Non - Resident 0 0 1 1 1 3 1_ 7
Non-Resident School District 0 0 0 0 0 0 0 0
Total _ 26
105 Total Picnics Paying Fees
G \ park\ jerry \picnicreservationcatagories09