4a. Highway 41 Trail & Pedestrian Underpass Construction (2011) - Project Administration CITY OF MEMORANDUM
CHANHASSEN TO: Park and Recreation Commission
7700 Market Boulevard FROM: Todd Hoffman, Park & Recreation Director
PO Box 147
Chanhassen, MN 55317 DATE: October 26, 2010
Administration SUBJ: Highway 41 Trail and Pedestrian Underpass Construction (2011)
Phone: 952.227,1100 — Project Administration
Fax: 952.227,1110
In the spring of 2011, Carver County and the City of Chanhassen will
Building Inspections commence construction of the Highway 41 Trail and Pedestrian Underpass. In
Phone: 952.227,1180 addition, the city will be completing two complementary projects associated
Fax: 952.227.1190 P y P
with, but separate from, the county /city project. This work includes the
Engineering extension of the trail from the point that the county is terminating their work at
Phone: 952,227.1160 the Minnetonka Middle School entrance north to either Chaska Road or
Fax: 952.227.1170 Highway 7, and the construction of a neighborhood stairway connection from
Highover Drive to the new trail.
Finance
Phone: 952.227.1140 In order to ensure separate accounting and cost controls for the county/city
Fax: 952.227.1110 P g y Y
portion of the work, Carver County has notified the city that it is their desire to
Park & Recreation bid this work separately from the two complementary "city" projects. It is
Phone: 952.227.1120 staff's desire to inform the commission that in order to comply with this request,
Fax: 952.227.1110 the Park and Recreation Department will be administering the design, bidding,
construction management, and accounting for the trail extension and stairway
Recreation Center project.
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404 SRF Consulting Group, the same professional services firm working for the
county, has been retained by the city to complete work associated with the trail
Planning & extension and stairway project. I anticipate that final design work and the public
Natural Resources review and comment period will be completed shortly after the new year. This
Phone: 952.227.1130 will be followed by the bidding phase of the project and ultimately the start of
Fax: 952.227.1110 construction.
• Public Works ATTACHMENTS
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310 1. Letter to SRF dated August 2, 2010
2. Memorandum of Understanding Between Carver County and City of
Senior Center Chanhassen
Phone: 952.227.1125
Fax: 952.227,1110
Web Site
www,ci,chanhassen.mn.us
g: \park \th \th 41 underpass \commission report oct 2010.doc
Chanhassen is a Community for life - Providing for Today and Planning for Tomorrow
CITY Of'
CHANHASSEN August 2, 2010
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
- Mr. Michael Mc Garvey
And Mr. Barry Warner
Administration SRF Consulting Group, Inc.
Phone: 952.227.1100 One Carlson Parkway North, Suite 150
Fax: 952.227.1110 Minneapolis, MN 55447 -4443
Building inspections Re: TH 41 Trail Project
Phone: 952.227.1180
Fax: 952.227.1190 •
Dear Michael and Barry:
Engineering
Phone: 952.227.1160 Please find attached a signed copy of the professional services agreement for
Fax: 952.227.1170 final design services for the "city- only" components of the TH 41 trail project.
The City of Chanhassen is pleased to be partnering with Carver County, SRF
Finance project. Consulting, and the community on this long - awaited public trail ject. We
Phone: 952.227.1140
p p
Fax: 952.227.1110 understand that Carver County remains the lead agency for the greater project,
but the city looks forward to working with you directly on the neighborhood
Park & Recreation stairway trail connection and the north trail extension.
Phone: 952.227.1120
Fax: 952.227.1110 Again, we are pleased to be working with SRF Consulting Group on this
exciting and highly anticipated project!
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400 Sincerely,
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130 Todd Hoffman
Fax: 952.227.1110 Park & Recreation Director
Public Works
1591 Park Road TH : k
Phone: 952.227.1300
Fax: 952.227.1310 Enclosure
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
Chanhassen is a Community for life - Providing for Today and Planning for Tomorrow
il t r ei
Memorandum of Understanding between SEp 1 6 VED
City of Chanhassen and County of Carver "Yop� 4 010
For TH 41 Trail and Underpass _„EN
THIS MEMORANDUM OF UNDERSTANDING is made and entered into this 10th day of May 2010,
by and between the City of Chanhassen, a municipal corporation under the laws of the Minnesota
( "Chanhassen "); and the County of Carver, a political subdivision of the State of Minnesota ( "Carver
County ")
WHEREAS, Chanhassen and Carver County wish to construct trails and a underpass along or within the
Trunk Highway (TH) 41 and Ches Mar Drive rights -of -way, and within Lake Minnewashta Regional
Park as generally depicted in Exhibit A (hereinafter referred to as "improvements "); and,
WHEREAS, Carver County applied for and has been selected to receive federal funds to construct these
improvements in 2011; and,
WHEREAS, design, right -of -way acquisition, construction and maintenance of these improvements will
be governed by a separate Joint Powers Agreement between Carver County and the City of Chanhassen;
and,
WHEREAS, as a prelude to the Joint Powers agreement,Chanhassen and Carver County wish to enter
into a Memorandum of Understanding to outline the responsibilities of each party; and,
WHEREAS, the parties agree that the Joint Powers Agreement will be generally consistent with the
terms of this Memorandum of Understanding;
NOW THEREFORE, the parties agree as follows:
A. Carver County will be the lead agency in right -of -way and easement acquisition, design, contract
administration and construct the improvements. The alignment of the trail is from Longacres Drive to
Minnetonka Middle School West and from TH 41 to the Lake Minnewashta Park beach area as shown in
Exhibit A.
B. In order to share the Federal Funding of the project in an equitable manner, Federal funds will be
applied to the project in the following manner
a. Box Culvert 80% Federal Funds, 10 % Carver County, 10 % City of Chanhassen
C. The Remaining balance of Federal Funds split based on project cost for trail construction outside of
the park boundary as compared to construction cost for the trail inside the park boundary. Chanhassen
and Carver County will share in the cost of the local share of construction costs of the improvements.
Carver County will apply Parks and Trails funding toward the construction of the trail within the park
boundary as the local match to Federal Funding. These funds are not eligible for use for items not
identified in the park master plan. Chanhassen will apply City funds towards the construction of trail
along TH 41 as a local match to Federal Funding.
D. Chanhassen and Carver County will share equally (50 /50) in the cost of design.
Page 2 of 3
MOU for Trails and Under Pass
City of Chanhassen and County of Carver
E. Chanhassen will acquire (pay for) any right of way for trail along the eastern side of TH 41
F. Carver County will acquire (pay for) any right of way for trail west of TH 41
G. Chanhassen and Carver County will share equally (50/50) in the cost of wetland mitigation not
covered by Federal Funds and permitting of the improvements.
H. Chanhassen and Carver County will share equally (50/50) in the cost of adjustment, relocation or
construction of private utilities (power, telephone, gas, etc.) and the design and property acquisition
thereof not covered by Federal Funds.
I. Chanhassen will be responsible for one hundred percent (100 %) of the adjustment, relocation, or
construction of municipal utilities (water, sewer, etc.) and the design and property acquisition thereof.
J. If necessary, Chanhassen and Carver County will share equally (50/50) in the cost to negotiate
property acquisition and design of a bypass to maintain traffic on TH 41 during construction, additional
survey for record drawings, and any expenses for permits and agreements with the Minnesota
Department of Transportation (MnDOT).
K. Within and outside of the easterly right -of -way of TH 41, excluding the box culvert, Chanhassen will
assume jurisdiction and maintenance of the trail between Longacres Drive and Minnetonka Middle
School West.
L. Within and outside of the westerly right -of -way of TH 41, Carver County will assume jurisdiction
and maintenance of the underpass and trail going west into Lake Minnewashta Regional Park.
M. Chanhassen and Carver County will share equally (50/50) in any capital repair, replacement, or future
capital improvement costs of the underpass structure.
N. This Memorandum of Understanding is an expression of intention and does not create a legally
binding obligation upon either party. This Non - Binding Memorandum of Understanding is a guide to the
preparation of a Joint Powers Agreement between the parties.
ppro d As To Form:
City o Chanhassen, Minnesota
Att,Qzney
Mayor, Cit of Chanhassen Date: /0 20)
Date: ...1 C t 2-DI L7
Coun f Carver, Minnesota
Attest •
Chair, Count o d of Commissioners
C Admini armor Date: 7 I
Date: f 2-C't
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Page 3 of 3
MOU for Trails and Under Pass
City of Chanhassen and County of Carver
Attest: Approved As To Form:
amE - TOf-u t Lci)
County Adminift‘dtpr County Attorney
Date: 111 Date:
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