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1a. Chan Rec Center/Bluff Creek Elementary Parking Lot: Approve Plans & Specs, Authorize Ad for BidsCITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 Action by Dty AdmWktref)p MEMORANDUM TO: FROM: DATE: SUBJ: Don Ashworth, City Manager Todd Hoffman, Park & Recreation Director August 5, 1997 Emorsed —Z Modifie ___, Rejected -._ Die Submitted to cemriis;;ion Cate Ssh i ed to C; unci; 8.11% 1 Approve Plans & Specifications, Chanhassen Recreation Center/Bluff Creek Elementary School Parking Lot Expansion; Authorize Advertisement for Bids The attached documents represent the culmination of five months of planning for this project. I am pleased to report that by completing this work through a change order with Minger Construction, the city and ISD 112 will realize significant cost savings. Minger Construction is currently mobilized working on the construction of Coulter Boulevard. A change order is currently being negotiated with Minger Construction to perform the parking lot expansion work under the current Project 93 -26B. However, in the event change order negotiations are unsuccessful, authorization to advertise the project for bids is being requested to ensure the project is not delayed. Contingency dollars held for this project will fund the parking lot expansions up front. The school district's share of the work will be paid back through an assessment agreement approved by the district on Thursday, July 24, 1997. District personnel and the city's planning and engineering departments have reviewed the plans associated with this improvement. RECOMMENDATION It is recommended that the city council approve plans and specifications for the Chanhassen Recreation Center /Bluff Creek parking lot expansions and authorize advertising for bids for the work described in the plans and specifications if change order negotiations with Minger Construction are unsuccessful. ATTACHMENTS 1. Special Assessment Agreement and Lease with School District 112. 2. Memo to School District 112 and City of Chanhassen Representatives dated July 31, 1997. 3. Memo from HGA dated July 30, 1997. 4. Letter from David Peterson, School District dated March 18, 1997. 5. Letter to School District 112 and City of Chanhassen Representatives dated March 17, 1997. 6. Memo to Park & Recreation Commission dated March 17, 1997. 7. Letter to School District 1 l 2 and City of Chanhassen Representatives dated March 6, 1997. 8. Project Manual dated July 28, 1997. 9. Plans & Specifications CAMP BELL � �N I._J SON ill•.' <.m L�.I I'.L 2 Writer's Extension: 217 Writer's Fax: 452 -5550 i�0 7 i,l;c C FBI Mr. Todd Gerhardt City of Chanhassen 690 Coulter Drive Box 147 Chanhassen, MN 55317 August 4, 1997 Re: City of Chanhassen Independent School District No. 112 Our File No. 12668/482 Dear Todd: Enclosed please find proposed Special Assessment Agreement and Lease with respect to the parking lot improvement project for ISD No. 112. It is necessary that the City maintain a leasehold interest in order for the City to construct the parking lot and assess the cost back to the School District property. Please call me with any comments, questions or revisions you may have. Very truly yours, CAMPBELL KNUTSON Professional Association Y: James R alston JRW : rlt Enclosures 53850 (Reserved for Recording Data) SPECIAL ASSESSMENT AGREEMENT AGREEMENT made this day of 1997 between the CITY OF CHANHASSEN, a Minnesota municipal corporation ( "City ") and INDEPENDENT SCHOOL DISTRICT NO. 112, a public school corporation ( "Owner ") RECITALS A. The Owner is the fee owner of the real property described on Exhibit "A" ( "Subject Property ") B. Assessments for bituminous surfacing for a parking facility to benefit the public to be constructed upon the Subject Property ( "Project ") shall be as follows: $50,000.00. C. The City will save substantial administrative expenses for required hearings if the Owner enters into this Agreement. 53769 D. The parties desire to document this Agreement with respect to special assessment to be levied against the Subject Property for the project. NOW, THEREFORE, in consideration of the mutual covenants set forth below the parties agree as follows: 1. The special assessment for the Project against the Subject Property in the principal amount of $50,000.00 is agreed upon and confirmed. Payment of the special assessment shall commence in the year following certification to the County Auditor of the assessment described herein. At such time, the assessment shall be spread over five (5) years in equal annual installments, together with 8% interest per year on the unpaid balance. Interest shall accrue from the date of Project completion. 2. There shall be no other special assessment against the Subject Property for the Project. 3. The Owner, for itself, its successors and assigns, waives any and all procedural and substantive objections to the special assessment, including but not limited to hearing requirements and any claim that the assessment exceeds the benefit to the Subject Property. The Owner waives objection to the special assessment and waives any appeal rights otherwise available pursuant to Minn. Stat. § 429.081 or 53769 2 Minn. Stat. Chapter 459. The assessment shall be deemed to have been adopted on the day following the signing of this Agreement by both parties. L O IN (SEAL) CITY OF CHANHASSEN Nancy K. Mancino, Mayor Don Ashworth, City Manager /Clerk INDEPENDENT SCHOOL DISTRICT NO. 112 By: Its By: Its 53769 3 STATE OF MINNESOTA) ) ss. COUNTY OF CARVER ) The foregoing instrument was acknowledged before me this day of , 1997, by Nancy K. Mancino and by Don Ashworth, respectively the Mayor and City Manager /Clerk of the CITY OF CHANHASSEN, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. STATE OF MINNESOTA) ) ss. COUNTY OF ) Notary Public The foregoing instrument was acknowledged before me this day of 1997, by and , the and of INDEPENDENT SCHOOL DISTRICT NO. 112, a public school corporation, organized under the laws of the State of Minnesota, on its behalf. Notary Public THIS INSTRUMENT WAS DRAFTED BY: CAMPBELL KNUTSON Professional Association Attorneys at Law 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, MN 55121 Telephone: (612) 452 -5000 JRW 53769 4 EXHIBIT " A " to SPECIAL ASSESSMENT AGREEMENT Legal Description [LEGAL] PID NO. 25.0150410 53769 LEASE THIS LEASE, made and entered into this day of , 1997, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation, hereinafter referred to as the "Lessee ", and INDEPENDENT SCHOOL DISTRICT NO. 112, a public school corporation, hereinafter referred to as "Lessor". IN CONSIDERATION OF THE MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. PREMISES Subject to the following terms and conditions, the Lessor does hereby Lease to Lessee that certain real property owned by the Lessor ( "Premises "), located in the City of Chanhassen, Carver County, Minnesota described on attached Exhibit "A ". 2. PURPOSE /LIMITATION OF USE The use of the Premises by Lessee its, invitees, guests and licensees shall be limited to a parking lot to be shared by Lessor and Lessee. Lessee acknowledges that the Premises shall not be used for any other activities except as a parking lot. 3. TERM TO HAVE AND TO HOLD said Premises, with appurtenances thereto, just as they are, for a period of five years commencing , 1997 and terminating on , 2002 or sooner as provided in this Lease. 4. ACCEPTANCE OF PREMISES Lessee acknowledges that it has inspected the Premises and accepts the Premises in its present condition. 5. RENT The consideration to be paid by Lessee for this Lease shall be as follows: One Dollar ($1.00). 51382.01 05/23/97 6. TAXES AND SPECIAL ASSESSMENTS Lessor shall pay, before any delinquency occurs, real estate taxes and special assessments, if any, which become due and payable during the term hereof, if any. 7. UTILITY SERVICE Lessor shall not be required to provide any utility service to the Premises. S. CONSTRUCTION AND MAINTENANCE OF PREMISES Lessor shall be responsible for the cost of construction, maintenance and repair of the Premises. 9. INSURANCE The Lessee and Lessor shall each obtain and carry casualty and liability insurance in such minimum amounts as they mutually deem necessary to cover injuries to invitees, licensees and guests and /or damages to the Premises. 10. INDEMNIFICATION Lessor and Lessee shall indemnify each other and save each other harmless against all liabilities, damages and claims, including all reasonable attorneys' fees, which may be imposed upon, incurred by or asserted against the non - indemnifying party by reason of any of the following resulting from use of the Premises, except that each party shall not indemnify the other for claims due to negligence or intentional misconduct of the other party, its officers, agents, employees, contractors, licensees or invitees: (a) any personal injury or property damage occurring on the Premises resulting from the uses described in Section 2 herein; (b) any negligence on the part of indemnifying party, its agents, contractors, licensees or invitees; (c) any failure of the indemnifying party to comply with any requirement of any governmental authority; and (d) any proceedings in obtaining possession of the Premises after the termination of this Lease by forfeiture or otherwise. 11. SUBLEASE OR ASSIGNMENT Lessor and Lessee shall not sublease or lease the whole or any part of the Premises without the prior written consent of the other party. 51382.01 05/23/97 2 12. DEFAULT All rights and remedies of the Lessor herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. It is agreed that the following shall be an event of default of this Lease: a. That Lessee shall fail, neglect or refuse to keep and perform any of the other covenants, conditions, stipulations or agreements herein contained and covenanted and agreed to be kept and performed by it, and in the event such default shall continue for a period of more than thirty (30) days after receipt of written notice by Lessee from Lessor. Provided, however, that if the cause for giving such notice involves the making of repairs or other matters reasonably requiring a longer period of time than the period of such notice, Lessee shall be deemed to have complied with such notice so long as it has commenced to comply with said notice within the period set forth in the notice and is diligently prosecuting compliance with said notice, or has taken proper steps or proceedings under the circumstances to prevent the seizure, destruction, alteration or other interference with said Premises by reason of non- compliance with the requirements of any law or ordinance or with the rules, regulations or directions of any governmental authority as the case may be; Upon each occurrence of a default and so long as such default shall be continuing, the Lessor may, at any time after written notice of the default and the Lessee's failure to cure within ten days' of the date of the notice, at its election: terminate this Lease or Lessee's right of possession, and /or pursue any other remedies at law or in equity. Upon the termination of this Lease or termination of Lessee's right of possession, it shall be lawful for the Lessor, without formal demand or notice of any kind, to re -enter the Premises by summary dispossession proceedings or any other action or proceeding authorized by law and to remove Lessee and all persons and property therefrom. 13. QUIET POSSESSION If Lessee shall pay promptly, abide by and be bound by the conditions and agreements of this Lease and perform the covenants hereof, the Lessor warrants to Lessee the quiet, peaceful and undisturbed possession of the Premises during the full term of this Lease. 51382.01 3 05/23/97 14. TITLE The Lessor covenants that it has full right and lawful authority to enter into this Lease for the full term aforesaid and that it is lawfully seized of the Premises. 15. WAIVER OF CLAIMS All property belonging to Lessee or any occupant of the Premises shall be there at the risk of Lessee or such other person only, and the Lessor shall not be liable for any damage thereto and Lessee waives all claims against the Lessor for damages to persons or property sustained by Lessee or any occupant of the Premises. 16. SURRENDER UPON TERMINATION Upon termination of this Lease, whether through expiration or otherwise, Lessee shall quietly surrender and deliver up the Premises in the then current condition, or as they may have been improved, subject to the exceptions herein set forth and ordinary use and wear by the elements excepted. 17. RIGHT TO INSPECT Lessor and its agents shall have free access to the Premises during all reason- able hours for the purpose of examining the same and to ascertain if they are in good repair, to make reasonable repairs which the Lessor may be required to make hereunder and to exhibit the Premises to prospective purchasers or tenants. 18. RELATIONSHIP OF PARTIES /NO ADDITIONAL RIGHTS CREATED Nothing contained in this Lease shall be deemed or construed by the parties hereto or by any third party to create the relationship of principal and agent or of partnership or of joint venture or of any association whatsoever between the Lessor and Lessee, it being expressly understood and agreed that any act of the parties hereto shall be deemed to create any relationship between the Lessor and Lessee other than the relationship of landlord and tenant. Lessee has no rights in the Premises except that of a tenant. 19. HOLDING OVER /EXTENSION In the event Lessee remains in possession of the Premises without the consent of the Lessor after the expiration or earlier termination of this Lease, Lessee shall be deemed to hold the Premises as a tenant at will. Provided Lessee is not in default 51382.01 05/23/97 4 under this Lease, Lessee shall have the option to extend this Lease for successive one year terms. In case of a hold over or an extension, Lessee remains subject to all terms, conditions, covenants and provisions of this Lease (which shall also be applicable during the holdover period). Lessee shall vacate and surrender the Premises to the Lessor within thirty days of Lessee's receipt of notice from the Lessor to vacate. No holding over by Lessee, whether with or without the consent of the Lessor, shall operate to extend this Lease except as otherwise expressly provided herein. 20. NOTICE All notices and requests which may be given or which are required to be given hereunder shall be hand delivered or sent by United States Mail, postage prepaid, certified with return receipt requested as follows: IF TO THE LESSEE: City of Chanhassen Attention: Todd Gerhardt 690 Coulter Drive P. O. Box 147 Chanhassen, Minnesota 55317 IF TO LESSOR: Independent School District No. 112 Attention: David H. Peterson 21. BINDING EFFECT Each and all of the terms and conditions of this Lease shall extend, apply to and firmly bind the heirs, successors and assigns of the respective parties hereto. 51382.01 5 05/23/97 IN WITNESS WHEREOF, the parties have hereunto set their hands all on the day and year first above written. LESSEE: CITY OF CHANHASSEN: M Nancy K. Mancino, Mayor Don Ashworth, City Manager STATE OF MINNESOTA) ) ss. COUNTY OF CARVER ) LESSOR: INDEPENDENT SCHOOL DISTRICT NO. 112 By: Its By: Its The foregoing instrument was acknowledged before me this day of , 1997, by Nancy K. Mancino and by Don Ashworth, respectively the Mayor and City Manager /Clerk of the CITY OF CHANHASSEN, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public 51382.01 05/23/97 6 STATE OF MINNESOTA) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of 1997, by and , the and of INDEPENDENT SCHOOL DISTRICT NO. 112, a public school corporation, organized under the laws of the State of Minnesota, on its behalf. Notary Public THIS INSTRUMENT WAS DRAFTED BY: CAMPBELL KNUTSON Professional Association Attorneys at Law 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, MN 55121 Telephone: (612) 452 -5000 JRW #12668/482 51382.01 7 05/23/97 EXHIBIT "A" to LEASE Legal Description [NEED LEGAL DESCRIPTION] 51382.01 05/23/97 CITY OF 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Charles Folch, City Engineer Todd Gerhardt, Assistant City Manager Kate Aanenson, City Planner Anita Benson, Project Engineer Greg McGree, ISD #112 Cathy Gallagher, ISD #112 FROM DATE SUBJ Todd Hoffman, Director of Parks and Recreation July 31, 1997 NOTE: Please copy named parties on all correspondence Parking Lot Expansions; Chanhassen Recreation Center/Bluff Creek Elementary School The attached plans and specifications are provided by Hammel, Green and Abrahamson, Inc. The intent of this memo is to clarify administrative duties necessary to complete this work. I am grateful for all the individual efforts put forth on this project thus far and look forward to your continued contributions. SCHEDULE July 29, 1997 Receipt of Plans and Specifications. July 29, 1997 Review Plans and Specifications, FolchBenson. July 30, 1997 Receipt of Quantity Estimates July 31, 1997 Delivery of Plans, Specifications and Quantity Estimates to Bonestroo /Benson; Plans, Specifications and Quantity Estimates in the Possession of Minger Construction July 31 - August 5, 1997 Administration of Change Order to Complete Improvements; City Project 93 -26B (Coulter Blvd.)/Bonestroo. August 5, 1997 Delivery of Executed Change Order to Engineering Department / Bonestroo. Parking Lot Expansions July 29, 1997 Page 2 August 6, 1997 Submittal of Plans, Specifications and Project Change Order Item to City Council /Hoffman. (Items to City Council via August 11, 1997 City Council Packet) August 11, 1997 August 12, 1997 August 13, 1997 September 17, 1997 October 15, 1997 g:Apark \th \PkLotExpanMemo Receive Approval from City Council to Proceed. Pre - construction Meeting at Recreation Center; Benson to Coordinate. Mobilization/Minger Construction; Project Inspection to be Completed by Bonestroo /City. West Parking Lot to Receive Priority. Substantial Completion Final Restoration Complete S C_�,e t,� b e re in S e e -�o C� a Vim_ v e a o+ i a 4 p Vt 4' &_ �/ - &4 CY' PRo� ECr ENG =NEER I Iummal G - trig eying - Inleflof De m;vn, Inc. Archlt (ili'Y OF CHANHASSEN ECture • ng mee�mg + a g� (,7 8 IDO �upolia, M Hermon Place R" R,2 I /l[!UI lnnmne_oi� 55�U3 -1985 I �1 � J�� TolciphonP 612.33-/- aloo��� I:9n9 n lule�a� 612 - 332 - 9013 .v.. C�I�UI�C�_>>N22- Mcdun WRITER'S DIRECTDIAL NUAfDFLR TO: Chanhassen Recreation Center and Bluff Creek Parking Expansion 612/337 -4156 HGA Commission Number 1139.008.00 FROM: Jim Goulet DATE: 30 July 1997 SUBJECT: Construction Quantity Estimate it em u ntit STORM SEWER 12" diameter reinforced concrete pipe, F &T 110 LF Construction catch basin, 5' deep 2 each Trench excavation, common trench, 4' -6' deep 110 LF DEMOLITION Remove and dispose of curb and gutter 495 LF and miscellaneous concrete walk areas 730 SF Remove and dispose of bituminous pavement 4,943 SF Remove and provide temporary storage of 3" cal. trees 7 each Remove and salvage existing hydrant 1 each valve and valve box 1 each Remove and salvage 30' -0" light pole standard at east lot 1 each EART14WORK Scrip and stockpile topsoil (nominal 6 ") 851 CY Excavate to subgrade elevation 2,500 CY F&I pavement /curb subdrainage 266 LF F &i 12" thick subcut fill layer 1 CY Top -dress all exposed cuts and fill with topsoil 280 CY Dispose off -site all excess soil materials 3,000 CY G d 5E� 181 Z9�E 'ON/H 11 'ZS /bO :11 16 ,1 E 10 (I1 i) Page 2 Item CONCRETE WORK F &I curb and gutter F &I concrete walls areas F&I - 18" x 12' -0" concrete pier for light standard BITUMINOUS PAVEMENT F&1 - 9" thick crushed aggregate base F &I - 1 -1/2" thick bituminous base coarse F&I - 1 -1/2" thick bituminous wear course Note: Bituminous quantity includes restoration of existing bituminous at storm sewer trench area. ELECTRICA -L WORK F &I new 30' -0" light pole standard, including mounting brackets, fixture and lamp Install existing light pole on new concrete pier foundation LANDSCAPE Sod all disturbed site areas that are not paved or built upon Transplant trees from temporary storage area; trees to be planted to layout similar to original Remove siltation fence and other provisions installed to protect existing storm sewerage JFG1 S_WP6;mm 0 d 009 19 1 G900 'OH /00 :I l U /t0 : 11 L6 , l0 10 (Hi) ant" 928 LF 1,504 SF 2 each 1,825 SY I,566 SY 1,566 SY 1 each 1 each 1,700 SY 7 each 300 LF v0�� [�IAR 1: "97 11 :06 DI' =TRICT 112 Dear Mr. Gerhardt RE: Bluff Creek Parking F. Thank you to Todd 14offman and you for arranging the March 12th meeting to review the parking lot needs and possible solutions. The meeting was much needed and provided several new possible ideas. In summary, the District Administration continues to believe that the east and west parking lot expansion specifications are to be accomplished as soon as possible by HGA with the city and school sharing 50% of this cost. The 24% and 76% joint power split is not aligned to this project as both the city and school need parking lot expansion equally. Once the HGA specifications are completed, then the City Engineer will either obtain a cost for each lot's change - order (from a contractor under contract for area roads) or publish for sealed bids with a bid alternative for the school west parking lot expansion. The district does not have any FY97 or FY98 capital or construction budget available for this project. All available assets have already been recommended for other high priority district needs. The projects to be currently funded have been identified through various committee processes. Therefore, once the district lot cost is known, you and I need to meet to review a process by which a FY99 installment purchase from the city might be accomplished. As we create a plan, said will require school board action and approval. Hopefully we can coordinate this effort to a successful conclusion. Standing by to serve you. a id N �� s o�� Director of Finance and Operations cc: D. Clough, Superintendent D. Ashworth, City Administrator Serving the communities of eastern Carver County through equal opportunity in employment and education. March 18, 1997 School Mr. Todd Gerhardt District , Assistant City Manager City of Chanhassen P.O. Box 147 694 Coulter Drive Chanhassen, MN 55317 Dear Mr. Gerhardt RE: Bluff Creek Parking F. Thank you to Todd 14offman and you for arranging the March 12th meeting to review the parking lot needs and possible solutions. The meeting was much needed and provided several new possible ideas. In summary, the District Administration continues to believe that the east and west parking lot expansion specifications are to be accomplished as soon as possible by HGA with the city and school sharing 50% of this cost. The 24% and 76% joint power split is not aligned to this project as both the city and school need parking lot expansion equally. Once the HGA specifications are completed, then the City Engineer will either obtain a cost for each lot's change - order (from a contractor under contract for area roads) or publish for sealed bids with a bid alternative for the school west parking lot expansion. The district does not have any FY97 or FY98 capital or construction budget available for this project. All available assets have already been recommended for other high priority district needs. The projects to be currently funded have been identified through various committee processes. Therefore, once the district lot cost is known, you and I need to meet to review a process by which a FY99 installment purchase from the city might be accomplished. As we create a plan, said will require school board action and approval. Hopefully we can coordinate this effort to a successful conclusion. Standing by to serve you. a id N �� s o�� Director of Finance and Operations cc: D. Clough, Superintendent D. Ashworth, City Administrator Serving the communities of eastern Carver County through equal opportunity in employment and education. CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 o CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 March 17, 1997 School District 112 Fred Whitney, School Board Chair Dave Peterson, Business Manager Cathy Gallagher. Principal Greg McGree, Buildings & Gounds Carl Mattson, Custodian Ladies & Gentlemen: City of Chanhassen Todd Gerhardt, Assistant Citv NIanao er Patty Dexter, Recreation Supervisor Dave Hempel. Assistant City Engineer Bob Zydowsky, Deputy Public Safety Dit. Mark Littlin, Fire. Marshal Thank _you for attending the '`parking" meeting this last Wednesday. Your participatiou in the ongoing process of soliving the parking problems at the Bluff Creek Elementary School' Chanhassen Recreation Center is appreciated. This letter is being sent to confirm the outcome o1. our meeting. If the following representations are contrary to your notes or recollection, please contact me. 1. It was agreed that the accommodations made to date, including on- street parking on Coulter Blvd., the elimination of some fire lanes, and the identification of "visitor /15 minutes. l hour" parking spaces has been very helpful. Those responsible for these improvements were recognized. 2. Greg McGree and I will administer the preparation of cost estimates including preliminary design work for the expansion of both on -site parking lots. This work has been authorized by the district. 3. Dave Peterson and Todd Gerhardt will seek approval for an agreement in which the city will construct the lots with the district leasing back the west lot. 4. A final agreement must be approved by the District 112 School Board and the Chanhassen City Council. March 17, 1997 Page 2 Again, thank you for your valuable input. I will keep you informed of progress being made. Sincerely, Todd Hoffman Park & Recreation Director TH:k Dave Clough, Superintendent Nancy Mancino, Mayor Don Ashworth, City Manager Scott Harr, Public Safety Director Charles Folch, City Engineer g:Apark \th \pkglotimpr.doc CITY OF 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Park & Recreation Commission FROM: Todd Hoffman, Park & Recreation Director DATE: March 17, 1997 SUBJ: Parking at Bluff Creek Elementary School!Chanh ass en Recreation Center I a1n pushing an agenda to expand the parking capacity at Bluff Creek Elementary and the Chanhassen Recreation Center. tf you believe in this project, please Lobby on its behalf. In tight. times, I understand the apprehensions school board members and city council members may have in funding a parking lot expansion. It is not the most glamorous capital investment endeavor ever proposed. However, not to complete the expansion is analogous to running 25 miles in a marathon and then going home. We have invested $10,000,000 to date, let us invest another $1 00,000 (1 % of the total project) to create sufficient parking. ATTACHMENTS 1. Memo dated March 6, 1997 including agenda 2. Memo dated March 17, 1997 \park \th \crcparkin-.doc CITY OF 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 March 6, 1997 School District 112 Fred Whitney, School Board Chair Dave Clough, Superintendent Dave Peterson, Finance Director Cathy Gallagher, Principal Greg McGree, Buildings and Grounds Carl Mattson, Custodian Ladies & Gentlemen: City of Chanhassen Nancy Mancino, Mayor Todd Gerhardt, Assistant City Manager Patty Dexter, Recreation Supervisor Scott Harr, Public Safety Director "haries Folch, City Engineer Bob Zydowsky, Deputy Public Safcty Dir. Mark Littfin, Fire Marshal As you are aware, parking at the Bluff Creek Elementary School/Chanhassen Recreation Center is severely limited. For the past 18 months, officials from both the district and the city have been working to improve parking accoinmodations at the site. Prompted by a recent rash of parking violations, officials met again on Wednesday, February 19. That meeting resulted in the following outcome: Over 50% of the desired, but nonessential fire lanes were eliminated, gaining approximately 36 permanent and 20 part -time spaces. In addition, it was agreed that another meeting would be scheduled for March 12 to discuss parking lot expansions. Previous initiatives have also helped manage the parking: The north side of Coulter Boulevard was opened for parking from 5 p.m. to midnight, Monday through Friday and all day on weekends. This provides approximately 30 spaces during those times. "Visitor, 15 minute, and 1 hour" spaces have been identified to accommodate quick trips. These "creative" solutions have lessened the parking crunch, but more work needs to be done. March 6, 1997 Page 2 At present, approximately 100 spaces are available in the community parking lot with just over 85 available in the school parking lot. The school district lot can be expanded by approximately 30 spaces and the city lot by as many as 70 spaces for an additional 100 spaces. The estimated investment to accomplish this initiative is $100,000. The Chanhassen City Council and Park & Recreation Commission have set aside $50,000 to be used for this purpose. It is our hope that the district will also make a commitment to this proposed project. From my conversations with district personnel, I am cognizant of the tight times at the school district level. Through this meeting, we hope to further understand your committed obligations and discuss whether or not this issue can become one of them. Thank you for your attention to this matter. I look forward to seeing you on March 12. Sincerely, Todd Hoffinan Park & Recreation Director TH:k cc: Chanhassen City Council Park & Recreation Commission Don Ashworth, City Manager Attachments: Agenda g:Apark \th \parking lot impr.doc AGENDA BLUFF CREEK ELEMENTARY SCHOOL/ CHANHASSEN RECREATION CENTER "Parking Meeting" WEDNESDAY, MARCH 12, 1997, 11:00 A.M. CHANHASSEN RECREATION CENTER LOTUS LAKE ROOM 1. Introductions. 2. Project History: District: Greg McGree City: Todd Hoffman 3. Consequences of Insufficient Parking: District: Fred Whitney and Cathy Gallagher City: Nancy Mancino and Patty Dexter 4. Public Safety Concerns: District: Cathy Gallagher City: Scott Harr 5. Brief Overview of Accommodations made to Date: District: Cathy Gallagher City: Charles Folch and Mark Littfin 6. Parking Lot Expansion Proposal: District: Cathy Gallagher City: Todd Hoffman 7. Financial Position Statements: District: Dave Peterson City: Todd Gerhardt 8. Other. 9. Adjourn at 12 noon.